Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the Local Board Office, 560 Mt Albert Road, Three Kings on Thursday, 18 March 2021 at 10.03am.

 

present

 

Chairperson

Julie Fairey

 

Deputy Chairperson

 

 

Members

Harry Doig

 

 

Ella Kumar, JP

 

 

Fiona Lai

In attendance via Skype-for-Business.

 

Bobby Shen

 

 

Jon Turner

In attendance via Skype-for-Business.

 

 


 

1          Welcome

 

            Chairperson J Fairey delivered the welcome message.

 

2          Apologies

 

There were no apologies.

 

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number PKTPP/2021/11

MOVED by Chairperson J Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)         confirm the ordinary minutes of its meeting held on Thursday, 18 February 2021 as true and correct.

                                                             

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

Precedence of Business

Resolution number PKTPP/2021/12

MOVED by Chairperson J Fairey, seconded by Member H Doig:  

That the Puketāpapa Local Board:

a)          agree that Item 11: Election of Deputy Chairperson : Puketāpapa Local Board, be accorded precedence at this time.

CARRIED

 

 

11

Election of Deputy Chairperson : Puketāpapa Local Board

 

Nina Seirs, Local Area Manager gave an overview of the voting systems.  The Chairperson J Fairey requested a mover and seconder of the voting system.

 

Resolution number PKTPP/2021/13

MOVED by Chairperson J Fairey, seconded by Member H Doig:  

That the Puketāpapa Local Board:

a)         agree to use voting system b to elect the Deputy Chairperson of the Puketāpapa Local Board from Thursday, 18 March 2021 until the end of the political term.

CARRIED

 

Chairperson J Fairey called for nominations for the position of Deputy Chairperson for the period 18 March 2021 until the end of the political term. 

 

Member H Doig nominated Member J Turner, Member B Shen seconded the nomination

 

Member F Lai nominated Member E Kumar, Member E Kumar seconded the nomination

 

Chairperson J Fairey invited both Member E Kumar and Member J Turner to deliver a 5 minute speech.

 

Two votes were received for Member E Kumar.

Four votes were received for Member J Turner

 

Resolution number PKTPP/2021/14

MOVED by Member H Doig, seconded by Member B Shen:  

That the Puketāpapa Local Board:

b)        elect Member J Turner as Deputy Chairperson from Thursday, 18 March 2021 until the end of the political term.

 

CARRIED

 

The motion was put to the vote by a show of hands and was declared 4 votes to 2.

 

 

A signed version of the declaration will be placed on the file copy of the minutes and will be publicly available on the Auckland Council website.

 

Attachments

a     18 March 2021, Item 11 - Election of Deputy Chairperson : Puketāpapa Local Board, Declaration J Turner

 

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

Deputations - The Re-Creators - Ger (Geraldine) Tew

 

Resolution number PKTPP/2021/15

MOVED by Member B Shen, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      thank Ger (Geraldine) Tew founder of Re-Creators for her presentation.

CARRIED

 

 

8.2

Deputations - Raise Up

 

Resolution number PKTPP/2021/16

MOVED by Member J Turner, seconded by Member F Lai:  

That the Puketāpapa Local Board:

a)      thank Chelsey Harnell (Youth Empowerment Supervisor at YMCA) for her presentation.

CARRIED

 

 

 

8.3

Deputations - YMCA Lynfield

 

Resolution number PKTPP/2021/17

MOVED by Chairperson J Fairey, seconded by Member H Doig:  

That the Puketāpapa Local Board:

a)      thank Scott O’Hanlon and also Sosefina Akeli for their presentation.

CARRIED

 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

Note:   Item 11: Election of Deputy Chairperson : Puketāpapa Local Board was heard by the board prior to Item 7: Petitions.

 

12

Puketāpapa Local Board Transitional Rates Grants

 

Resolution number PKTPP/2021/18

MOVED by Member H Doig, seconded by Member B Shen:  

That the Puketāpapa Local Board:

a)      note that transitional rates grants are ending 30 June 2021.

b)      note that the local board retains the budget for the transitional rates grants as Asset-Based Services (ABS) budget as a separate line item, with discretion over its future allocation. This will enable the grants to be considered as part of the Governance Framework Review on funding for asset-based services.

c)      agree to reallocate the budget through the local work programme process.

CARRIED

 

 

13

Local Board input into preparation of the draft 2021 Regional Parks Management Plan

 

Resolution number PKTPP/2021/19

MOVED by Chairperson J Fairey, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)        acknowledge that there are no regional parks in the Puketāpapa Local Board area, nonetheless our residents do access support and benefit from regional parks in other areas.

b)        note that the network of regional parks provide Puketāpapa residents with enjoyable and educational places to visit and that they should play an important part in climate change mitigation and biodiversity outcomes.

c)        recommend consideration of opportunities for urban communities to better connect with and access regional parks including providing better public transport links.

d)        consider better alignment of outcomes for local and regional parks including good provision of bird corridors and biodiversity enhancement.

e)        develop and apply more thorough pest management in most regional parks in line with predator free aspirations and reducing the negative impacts of plant pests.

f)         recommend working towards a co-governance model with iwi for some particular parks that have a close connection with a particular hapu or iwi.

g)        where appropriate provide farming and horticultural activities on regional parks, which should be regenerative, sustainable and diverse.

h)        decide and clearly communicate which regional parks, or sections of parks, are suitable for dogs off leash, only on leash or where dogs are forbidden dependent on the nature of the park and of its wildlife.

i)          develop policies to reduce carbon emissions in parks, including emissions  created  by accessing the parks, with clear Key Performance Indicators (KPIs).

j)          consciously identify opportunities for the communication and application of lessons from regional parks to local parks and vice versa.

k)        recognise the need for regional parks to have clear policies about the use of our parks for ceremonies, including the scattering of offerings and koiwi in the parks, their waterways and adjacent marine environment, and, for consistency, this needs to be considered in regard to how it could work with policies in local parks.

l)          identify the opportunity for considering how the responsible management of multiple regional parks could assist with rehabilitation of important areas such as the Manukau Harbour.

m)       support developing policies around allowing responsible and sustainable commercial activity to allow people to enjoy regional parks in a variety of appropriate ways.

n)        request that local board areas without regional parks receive equitable support to allow residents to access activities and experiences similar to those of regional parks locally.

CARRIED

 

 

14

2021 Local Government New Zealand Conference and Annual General Meeting

 

Resolution number PKTPP/2021/20

MOVED by Member E Kumar, seconded by Member H Doig:  

That the Puketāpapa Local Board:

a)      note the budget constraints in the current financial year and the recommended process for the appointment of attendees and delegates to the Local Government New Zealand 2021 Conference and Annual General Meeting in Blenheim from 15 to 17 July 2021.

b)      endorse the selection of one local board representative per cluster through the Local Board Chairs’ Forum and agree to put nominations for cluster representatives through the local board chair for consideration at their April 2020 meeting.

c)      note the process to submit remits to the Annual General Meeting and entries for the 2021 Local Government New Zealand Excellence Awards has been communicated to elected members on 2 March 2021.

d)      confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

e)      note that all local board members who are appointed to attend the conference will be confirmed to the General Manager Local Board Services by 15 April 2021 at the latest to ensure that they are registered with Local Government New Zealand.

f)       note that any member who wishes to attend the conference using their Individual Development Budget (IDB) allocation will need to subsidise the cost and must contact the General Manager Local Board Services by 8 April 2021 to make the necessary arrangements.

g)      note that the Governing Body will be appointing delegates to the 2021 LGNZ Annual General Meeting at their 25 March 2021 meeting, with the recommendation being to appoint Mayor Phil Goff as presiding delegate, and to appoint Chief Executive Jim Stabback and up to two other Auckland Council conference attendees as delegates.

h)      note that conference attendees can attend the 2021 Local Government New Zealand Annual General Meeting in an advisory capacity provided their names are included on the Annual General Meeting registration form, which will be signed by the mayor.

CARRIED

 

 

15

Albert-Eden-Puketāpapa Ward Councillors' Updates

 

Note:  Councillor Cathy Casey and Councillor Christine Fletcher are unable to attend due to prior council-related commitments.

 

 

16

Chairperson's Report

 

Resolution number PKTPP/2021/21

MOVED by Chairperson J Fairey, seconded by Member E Kumar:  

That the Puketāpapa Local Board:

a)      receive Chairperson J Fairey’s report for December 2020 - February 2021.

CARRIED

 

 

17

Board Member Reports

 

17.1

Harry Doig

 

Resolution number PKTPP/2021/22

MOVED by Member H Doig, seconded by Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)    receive the member report from Member H Doig for the period 01 February 2021 – 28 February 2021.

CARRIED

 

17.2

Ella Kumar

 

Resolution number PKTPP/2021/23

MOVED by Member E Kumar, seconded by Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)    receive the member report from Member E Kumar for the period 28 January 2021 – 28 February 2021.

CARRIED

 

17.3

Fiona Lai

 

Resolution number PKTPP/2021/24

MOVED by Member F Lai, seconded by Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)    receive the member report from Member F Lai for the period 01 December – 28 February 2021.

CARRIED

 

17.4

Bobby Shen

 

Resolution number PKTPP/2021/25

MOVED by Member B Shen, seconded by Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)    receive the member report from Member B Shen for the period February 2021.

CARRIED

 

17.5

Jonathan Turner

 

Resolution number PKTPP/2021/26

MOVED by Member J Turner, seconded by Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)    receive the member report from Member J Turner for the period 01 December – 28 February 2021.

CARRIED

 

 

18

Governance Forward Work Programme Calendar

 

Resolution number PKTPP/2021/27

MOVED by Chairperson J Fairey, seconded by Member F Lai:  

That the Puketāpapa Local Board:

a)      receive the governance forward work programme calendar for March 2021.

CARRIED

 

 

19

Record of Puketāpapa Local Board Workshop Notes

 

Resolution number PKTPP/2021/28

MOVED by Member E Kumar, seconded by Member J Turner:  

That the Puketāpapa Local Board:

a)      receive the Puketāpapa Local Board workshop notes for: 11 February, 18 February 25 February, 04 March 2021.

CARRIED

 

 

20        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

11.39 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................