Terms of Reference
Responsibilities
This committee guides the physical development and growth of
Auckland through a focus on land use, transport and infrastructure strategies
and policies relating to planning, growth, housing and the appropriate
provision of enabling infrastructure, as well as programmes and strategic
projects associated with these activities. The committee will establish an
annual work programme outlining key focus areas in line with its key
responsibilities, which include:
·
relevant regional strategy and policy
·
transportation
·
infrastructure strategy and policy
·
Unitary Plan, including plan changes (but not any wholesale
review of the Plan)
·
Resource Management Act and relevant urban planning legislation
framework
·
oversight of Council’s involvement in central government
strategies, plans or initiatives that impact on Auckland’s future land
use and infrastructure
·
Auckland Plan implementation reporting on priorities and
performance measures
·
structure plans and spatial plans
·
housing policy and projects
·
city centre and waterfront development
·
regeneration and redevelopment programmes
·
built and cultural heritage, including public art
·
urban design
·
acquisition of property relating to the committee’s
responsibilities and in accordance with the LTP
·
working with and receiving advice from the Heritage Advisory
Panel, the Rural Advisory Panel and the Auckland City Centre Advisory Board to
give visibility to the issues important to the communities they represent and
to help effect change.
Powers
(i) All
powers necessary to perform the committee’s responsibilities, including:
(a) approval of a
submission to an external body
(b) establishment
of working parties or steering groups.
(ii) The
committee has the powers to perform the responsibilities of another committee,
where it is necessary to make a decision prior to the next meeting of that
other committee.
(iii) If a policy
or project relates primarily to the responsibilities of the Planning Committee,
but aspects require additional decisions by the Environment and Climate Change
Committee and/or the Parks, Arts, Community and Events Committee, then the
Planning Committee has the powers to make associated decisions on behalf of
those other committee(s). For the avoidance of doubt, this means that matters do
not need to be taken to more than one of those committees for decisions.
(iii) The committee
does not have:
(a) the power to
establish subcommittees
(b) powers
that the Governing Body cannot delegate or has retained to itself (section 2).
Auckland Plan Values
The Auckland Plan 2050 outlines a future
that all Aucklanders can aspire to. The values of the Auckland Plan 2050 help
us to understand what is important in that future:
Exclusion of the
public – who needs to leave the meeting
Members of the public
All members of the public must leave the
meeting when the public are excluded unless a resolution is passed permitting a
person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
·
Access to confidential information is managed on a “need to
know” basis where access to the information is required in order for a
person to perform their role.
·
Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
·
Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
·
In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
·
The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
·
However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
·
All councillors have the right to attend any meeting of a
committee and councillors who are not members of a committee may remain,
subject to any limitations in standing orders.
Independent Māori Statutory Board
·
Members of the Independent Māori
Statutory Board who are appointed members of the committee remain.
·
Independent Māori Statutory Board
members and staff remain if this is necessary in order for them to perform
their role.
Staff
·
All staff supporting the meeting (administrative, senior
management) remain.
·
Other staff who need to because of their role may remain.
Local Board members
·
Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the
matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
·
Representatives of a Council Controlled Organisation can remain
only if required to for discussion of a matter relevant to the Council Controlled
Organisation.
1 Apologies
At the close of the agenda no apologies
had been received.
2 Declaration
of Interest
Members are reminded of the need to be
vigilant to stand aside from decision making when a conflict arises between
their role as a member and any private or other external interest they might
have.
3 Petitions
There is no petition section.
4 Public
Input
There is no public input section.
5 Local
Board Input
There is no local board input section.
6 Extraordinary
Business
Section 46A(7) of the Local Government
Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda
for a meeting may be dealt with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The
reason why the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government
Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda
for a meeting,-
(a) That
item may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Planning
Committee
11 Mar 2021
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Exclusion of the Public: Local Government Official Information
and Meetings Act 1987
That the Planning
Committee
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting in
public, as follows:
C1 CONFIDENTIAL:
Auckland Transport Alignment Project 2021-31 Package (Covering report)
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Reason for
passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(c)(ii)
- The withholding of the information is necessary to protect information
which is subject to an obligation of confidence or which any person has been
or could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to damage the public
interest.
In
particular, the report contains information subject to cabinet
confidentiality.
|
s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the disclosure
of information for which good reason for withholding exists under section 7.
|
C2 CONFIDENTIAL:
Endorsement of the draft 2021 Regional Land Transport Plan for consultation
(Covering report)
|
Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(c)(ii)
- The withholding of the information is necessary to protect information
which is subject to an obligation of confidence or which any person has been
or could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to damage the public
interest.
In
particular, the report contains information subject to Regional Transport
Committee confidentiality.
|
s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
C3 CONFIDENTIAL:
Regional Fuel Tax: Adoption of consultation proposal (Covering report)
|
Reason for passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the disclosure
of information for which good reason for withholding exists under section 7.
|
s7(2)(c)(ii)
- The withholding of the information is necessary to protect information
which is subject to an obligation of confidence or which any person has been
or could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to damage the public
interest.
In
particular, the report contains information related to the confidential
Regional Land Transport Programme report.
|
s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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