I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 24 March 2021

4.30pm

Local Board Chambers
Papakura Service Centre
35 Coles Crescent
Papakura

 

Papakura Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Brent Catchpole

Deputy Chairperson

Jan Robinson, JP

Members

Felicity Auva'a

 

George Hawkins

 

Keven Mealamu

 

Sue Smurthwaite

 

(Quorum 3 members)

 

 

 

Paula Brooke

Democracy Advisor

 

18 March 2021

 

Contact Telephone: 021 715 279

Email: Paula.Brooke@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Papakura Local Board

24 March 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation -  Papakura Bowling Club                                                                5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Governing Body Member's Update                                                                              7

12        Chairperson's Update                                                                                                   9

13        Land owner approval for the construction of kaumatua housing on Te Koiwi Park, Papakura                                                                                                                       11

14        New community ground-lease to Papakura Volunteer Coastguard Incorporated at Longford Park Esplanade Reserve, 1R Great South Road, Papakura                  47

15        Local Board views on Plan Change 52 (Private) 520 Great South Road, Papakura                                                                                                                                       57

16        Papakura Local Board Grants Programme 2021/2022                                            65

17        2021 Local Government New Zealand Conference and Annual General Meeting 73

18        Urgent decision - Papakura Local Board feedback on He Pou a Rangi - the Climate Change Commission’s draft advice to Government                                               89

19        Papakura Local Board Achievements Register 2019-2022 Political Term            95

20        Papakura Local Board Governance Forward Work Calendar - March 2021       107

21        Papakura Local Board Workshop Records                                                            117

22        Consideration of Extraordinary Items

 


1          Welcome

 

A  board member will lead the meeting in prayer.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Papakura Local Board:

confirm the ordinary minutes of its meeting held on Wednesday 24 February 2021, as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation -  Papakura Bowling Club

Te take mō te pūrongo

Purpose of the report

1.       Les Eagleton, President of the Papakura Bowling Club, will speak to funding opportunities for the club.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      thank Les Eagleton from the Papakura Bowling Club for speaking to funding opportunities for the club.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Papakura Local Board

24 March 2021

 

 

Governing Body Member's Update

File No.: CP2021/00701

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Manurewa and Papakura ward councillors to update the board on Governing Body issues they have been involved with since the previous meeting.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides for Governing Body members to update their local board counterparts on regional matters of interest to the board.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive Councillor Angela Dalton and Councillor Daniel Newman’s updates.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Paula Brooke - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

24 March 2021

 

 

Chairperson's Update

File No.: CP2021/00702

 

 

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Papakura Local Board Chairperson to update the local board on issues he has been involved in over the past month.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive the verbal report from the Papakura Local Board Chairperson.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Paula Brooke - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

24 March 2021

 

 

Land owner approval for the construction of kaumatua housing on Te Koiwi Park, Papakura

File No.: CP2021/00935

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Papakura Local Board for the land owner application from Tony Kake on behalf of the Papakura Marae to construct kaumatua housing on Te Koiwi Park, Papakura.

Whakarāpopototanga matua

Executive summary

2.       The applicant, the Papakura Marae, seeks land owner approval to construct three kaumatua housing units and associated infrastructure within the Marae’s leased area on Te Koiwi Park, Papakura.

3.       The Papakura Marae has an existing land owner approval, granted in April 2019, for the construction of six kaumatua housing units within the Marae’s existing leased area on Te Koiwi Park. The additional three now sought will bring the total number of units to nine.

4.       The applicant has an approved resource consent for the construction of nine kaumatua housing units at Te Koiwi Park.

5.       Staff recommend that the Papakura Local Board support the application as the additional three units will assist the Papakura Marae in delivering the services it provides to the local community, whilst not affecting access to and use of Te Koiwi Park.

6.       If the board supports the recommendation, staff will compile a land owner approval letter with associated conditions, providing the Papakura Marae approval to proceed with the proposal.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)   approve the application from the Papakura Marae to construct three additional kaumatua housing units and associated wastewater and potable water infrastructure within the Papakura Marae’s existing leased area on Te Koiwi Park, Papakura, bringing the total number of kaumatua housing units at the Papakura Marae to nine.

 

Horopaki

Context

Papakura Marae history/background

7.       The Papakura Marae (the Marae) was established in 1979 as an incorporated society with charitable status, with the purpose of providing cultural, health and social services for the people of Papakura and the surrounding area. It is estimated that the Marae currently serves over 5000 people through its health and social services programs. As well as the Marae providing the traditional role of a marae through its provision of health and social services to the families and whanau of Papakura, it is also an important community facility, being utilised by many community groups and schools. It is estimated that there are approximately 35,000 people that visit the marae annually, with the Marae being used seven days a week.

8.       The Marae held a lease with the Papakura District Council since the 1980’s. A new 33-year lease was re-signed with Papakura District Council on 13 October 2010 (please see Attachment A for the existing lease agreement).

9.       Te Koiwi Park (the Park) is held by Auckland Council in fee simple under the Local Government Act 2002 (LGA) for recreational purposes. By way of transfer, on 12 September 1969, James Alexander Smith of Papakura, sold the property for $26,000 to the Papakura Borough Council “to the intent that the said land shall be held for recreational purposes”. It is noted that the existing lease agreement contains reference to the land being held under the Reserves Act 1977 however this is incorrect.

Previous land owner approval

10.     In April 2019 the Marae was granted land owner approval (see Attachment B) for the construction of six kaumatua housing units within the existing leased area. The housing will be located along the southern edge of the existing Marae complex, with each residential unit being single-storied and approximately 50m² in size.

11.     The housing is being constructed of a board and batten exterior cladding, woven tukutuku panels, a carved centre post, corrugated roofing and aluminum joinery. Each unit will contain two bedrooms, kitchen, dining, bathroom, laundry and decking.

12.     To accommodate the proposed units, a number of trees (those along the southern edge of the existing Marae complex, which are of varied exotic species) were required to be removed. Tree asset owner approval from council’s senior arborist for removal of the trees has been obtained by the applicant. The Marae has agreed to undertake replacement planting to mitigate the loss of these trees.

Resource consent

13.     In May 2020 the Marae was granted a non-notified resource consent by an independent duty commissioner to construct nine kaumatua housing units on land zoned Open Space – Informal Recreation under the Auckland Unitary Plan (Operative in part).

14.     The proposal required resource consent for building within an open space zone, tree removal, works within a protected root zone, building within a flood plain and building with in an overland flow path.

Current proposal

15.     The Marae is requesting land owner approval to construct three additional kaumatua housing units and associated waste water and potable water infrastructure within the Marae’s existing leased area of the park. The three additional units proposed are in addition to the six previously approved, bringing the total number of units to nine (please see Attachment C which shows the proposed location of the units (units 7, 8 and 9)).

16.     The three additional units proposed will be of the same scale and design as the six units previously approved.

17.     Where possible, the project will utilise existing infrastructure. Some new infrastructure will be installed within the park, to service the project, outside of the lease area and will be covered with private easements where appropriate.

18.     The proposed waste water infrastructure will run along the southern side of the already approved six kaumatua housing units and then along the northern side of the proposed additional three units.

19.     The proposed potable water infrastructure will run along the eastern side (alongside Hunua Road) of Te Koiwi Park and then run in a westerly direction to run alongside the northern side of the already approved and proposed housing units.

Tātaritanga me ngā tohutohu

Analysis and advice

Specialist input

20.     The following council specialists have reviewed and support the proposal:

·   parks and places specialist

·   community lease advisor

·   Maori housing lead

21.     The options are for the local board to approve or decline the application.

22.     If the local board approve the application, the Marae will be able to construct three additional kaumatua housing units within the Marae’s existing leased area, bringing the total number of units at the park to nine.

23.     If the local board decline the application, the Marae will not be able to construct the additional housing units and therefore the kaumatua housing at the Marae will remain at the six units previously approved.

24.     It is recommended that the local board support land owner approval being granted for the three additional units for the following reasons:

·   council’s park’s and places specialist, community lease advisor and Maori housing lead have been consulted and support the construction of the kaumatua housing units

·   the proposal will not adversely affect access to, or use of, Te Koiwi Park

·   the proposal will allow the Marae to continue to provide its existing and any future services to the community

·   the proposal will be constructed within the Marae’s lease area

·   the outlook of the proposed housing will provide overlooking and passive surveillance (‘eyes on the park’) over the park

·   any adverse effects of the proposal can be mitigated by conditions placed on any land owner approval issued

·   the proposed kaumatua housing will help to strengthen the sustainability of the Marae and the contribution and level of support it provides in the surrounding community

·   the proposal supports key areas of the Auckland Plan as they relate to council’s commitment to Māori    

·   the proposal aligns with the Papakura local Board Plan by assisting people to lead active, healthy and connected lives

·   the proposal has an approved resource consent that considered arboricultural, scale and design, earthworks and flooding effects, and determined that any adverse effects were less than minor.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25.     There are no anticipated impacts on the climate as a result of the proposal.

26.     The trees that are proposed to be removed will be replaced with native species.

27.     The proposed kaumatua housing will be constructed of a board and batten exterior cladding, woven tukutuku panels, a carved centre post, corrugated roofing and aluminum window joinery, all considered appropriate materials to use.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28.     The application and its effects have been assessed by a number of technical experts on behalf of both the applicant and the council. These areas of expertise include arboriculture, storm water, regulatory planning, parks strategy and community leasing.

29.     No other council groups are considered to be affected by the proposal beyond those consulted with.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.     In May 2018, the Papakura Local Board provided land owner approval for the construction of six kaumatua housing units on Te Koiwi Park, within the Marae’s existing leased area.

31.     The proposal for the additional three units aligns with the Papakura Local Board Plan 2017 outcome ‘people in Papakura lead active, healthy and connected lives’, by allowing the Marae to continue to provide its existing and future services to the Papakura community.

32.     The proposal aligns with the draft Auckland Plan 2018 by promoting Maori success, innovation and enterprise through supporting the Marae to become self-sustaining and prosperous.

Tauākī whakaaweawe Māori

Māori impact statement

33.     The construction of the additional kaumatua housing units will have a positive impact on Maori by further helping to strengthen the sustainability of the Marae and the contribution and level of support it provides in the surrounding community. Furthermore, this helps to demonstrate council’s commitment to Maori by strengthening the contribution of Maori within Auckland and helping to advance Maori social, cultural, economic and environmental wellbeing.

Ngā ritenga ā-pūtea

Financial implications

34.     The construction and ongoing maintenance of the kaumatua housing units will be borne by the Marae. There will be no financial cost to the local board for the units and associated infrastructure. The Marae’s ongoing viability, finances and governance is strong and any resourcing from council is likely to be operational and of a nature that provides general amenity to all park users. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35.     There are no significant risks to council associated with the proposal and associated recommendation.

36.     Leasing and regulatory matters will be completed through associated processes, and strategically the proposal meets council’s direction.

37.     If the status quo was to be maintained (i.e. the Board declines the proposal), there is a potential risk that council’s existing relationship with the Papakura Marae may be negatively affected as council may be seen to not be furthering its obligations to Maori as contained within the Papakura Local Board Plan and draft Auckland Plan 2018.

Ngā koringa ā-muri

Next steps

38.     If the local board approves this application, the applicant will receive land owner approval for the additional three kaumatua housing units and associated infrastructure at Te Koiwi Park. A land owner approval letter will be issued to the applicant with conditions that will mitigate any potential adverse effects on the park.

39.     If the local board declines the application, the additional units will not be granted land owner approval.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Lease agreement

17

b

2019 land owner approval

33

c

Development plan

45

     

Ngā kaihaina

Signatories

Author

Darren Cunningham - Senior Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

24 March 2021

 

 

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Papakura Local Board

24 March 2021

 

 

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Papakura Local Board

24 March 2021

 

 

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Papakura Local Board

24 March 2021

 

 

New community ground-lease to Papakura Volunteer Coastguard Incorporated at Longford Park Esplanade Reserve, 1R Great South Road, Papakura

File No.: CP2021/01814

 

  

 

Te take te pūrongo

Purpose of the report

1.       To seek a new community lease for Papakura Volunteer Coastguard Incorporated at Longford Park Esplanade Reserve, 1R Great South Road, Papakura.

Whakarāpopototanga matua

Executive summary

2.       Community leases are one of the ways in which council provides support to local community organisations, assisting them to sustain the activities and experiences they provide in alignment with recognised local priorities.

3.       Papakura Volunteer Coastguard Incorporated entered into a lease with the former Papakura District Council in October 2010.  The lease expired on 30 September 2020.  The group has applied for a new ground-lease for the group-owned building at Longford Park Esplanade Reserve and for an additional building on the reserve.

4.       Staff are satisfied the society meets the standards specified and recommend the lease be granted in accordance with the Auckland Council Community Occupancy Guidelines 2012.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      grant under Section 61 (2A) (a) of the Reserves Act 1977, a new community ground-lease to Papakura Volunteer Coastguard Incorporated (for two sites marked in red on the map Attachment A to this report) and described as Part Allotment 5, Section 12 Village of Papakura no title, comprising 1.2191 ha (more or less), subject to the following terms and conditions:

i)        term – ten (10) years commencing 1 October 2020 with a single 10-year right-of-renewal and final expiry on 30 September 2040

ii)       rent – one dollar ($1.00) plus GST per annum, if requested

iii)      rent review date – on renewal

iv)      permitted use – as a coastguard facility and ancillary purposes

v)      the approved community outcomes plan (Attachment B), to be included in the lease agreement as Schedule 3.

b)      all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.


 

 

Horopaki

Context

Land, lease and buildings

5.       The land at Longford Park Esplanade Reserve is described as Part Allotment 5, Section 12 Village of Papakura no title, comprising 1.2191 ha (more or less), is held by the Department of Conservation under the Reserves Act 1977 as a classified local purpose (community buildings) reserve.  There is no requirement under the Reserves Act 1977 to advertise this new lease for a community group on this local purpose (community buildings) reserve.

6.       The existing lease is for the 200 square meter (more or less) building group-owned building, a half-round barn that houses two emergency rescue craft, equipment storage, meeting room, kitchen and toilet facilities.  The is used to store the two search and rescue vessels, equipment and as a base for weekly volunteer training and group committee meetings.  There is also an adjacent area that holds the truck used to tow the rescue craft.

7.       The club also wishes to have a ground-lease for the 55 square meter (more or less) storage shed on Longford Park Esplanade Reserve.  The shed is used to store donated goods unsold at their annual fundraising garage sale.  The group will upgrade and maintain the building.

8.       The inside of the building is well-kept and maintained, the exterior is due to be repainted and the group is looking into the most cost-effective way of painting the building as standard scaffolding is not suitable.

1R Great South Road, Papakura

The tenant

9.       Papakura Volunteer Coastguard Incorporated registered under the Incorporated Societies Act 1908 in September i1968 (initially as Papakura Coastguard Service Inc.).  They have been a part of the community since 1958 and is one of 62 New Zealand Coastguard units.  The Papakura group are one of the three units that support the Manukau Harbour and west coast.  The unit is unique in that they are also able to transport their craft to the Waitemata Harbour if needed.

10.     The coastguard unit currently has twenty five, mostly male, members aged from14 to 50+ years old.  Ninety percent of members are European and 10 percent Pacific Island.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     Auckland Council’s Community Occupancy Guidelines 2012 sets out the criteria for applicants, guides local board decision-making and outlines the standard terms and conditions of community leases.

12.     Under the guidelines, groups that own their own buildings have an automatic right to reapply for a new lease at the end of the occupancy term.  A right that Papakura Volunteer Coastguard Incorporated is exercising for their existing site.  It is recommended that a new ground-lease be granted at the end of the occupancy term for the standard term of 10 years plus one 10-year right of renewal in line with the guidelines for a group-owned building.

13.     Local boards have discretion to vary the term of the lease if it wishes.  The guidelines suggest that where a term is varied, it aligns to one of the recommended terms in the Community Occupancy Guidelines 2012.

14.     After assessing the lease application and meeting with the tenant, staff have determined that the group qualifies for a new community lease because the:

i.          activity of the club supports the Papakura Local Board Plan 2020 outcome: A community enriched by its diversity, where people feel connected and lead active, healthy lives

ii.          Papakura Coastguard are not in breach of the current occupancy agreement

iii.         the group’s financial accounts have sufficient reserves to cover its operating costs with no declared conditional liabilities

iv.        Papakura Coastguard is funded by way of grants, trust fund applications and regular community-based fundraising, including the annual ‘garage sale’

v.         the premises meets the needs of the local community.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15.     There is no expected impact on greenhouse gas emissions from the recommendation as the proposal continues existing activities and does not introduce any new sources of emissions.

16.     Climate change has the potential to impact on the coastguard buildings as they both sit partially within, or next to a flood plain zone.

 

1R Great South Road, Papakura

17.     Note: a flood happens when heavy rainfall overwhelms the capacity of natural or designed drainage systems.  Floods become dangerous if the water is very deep, or travelling very fast, or if the flood waters have risen very quickly, or if they contain debris like tree branches and sheets of iron.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The Papakura Community Facilities Co-ordinator accompanied the lease specialist on the site visit to the property on 30 September 2020.

19.     The proposed lease has no identified impact on other parts of the council group.  The views of council-controlled organisations were not required for the preparation of the advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     The recommendations in this report are within local boards’ allocated authority relating to local recreation, sports and community facilities.

21.     This lease was reported to the Papakura Local Board in the September 2020 community Facilities Monthly Update, presented on 21 October 2020.

Tauākī whakaaweawe Māori

Māori impact statement

22.     A presentation was made to the South-Central Mana Whenua Forum hui of 28 October 2020.  No obligations were recorded by the members present.

Ngā ritenga ā-pūtea

Financial implications

23.     All costs involved in the advertising of the intention to lease, and any subsequent local board hearing, are borne by Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     The granting of a new community lease to Papakura Coastguard allows them to continue to provide services to the local, and wider communities.

25.     There are no known risks associated with the granting of this new community lease.

Ngā koringa ā-muri

Next steps

26.     Subject to approval by the local board the lease agreement will be prepared for approval and signing by the tenant.


 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site Map - Longford Park Esplanade Reserve, 1R Great South Road, Papakura

51

b

Community Outcomes Plan - Papakura Volunteer Coastguard Incorporated

53

     

Ngā kaihaina

Signatories

Author

Jenny Young - Community Lease Advisor

Authorisers

Kim O’Neill - Head of Stakeholder and Land Advisory

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

24 March 2021

 

 

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Papakura Local Board

24 March 2021

 

 

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Papakura Local Board

24 March 2021

 

 

Local Board views on Plan Change 52 (Private) 520 Great South Road, Papakura

File No.: CP2021/01049

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To invite local board views on a private plan change request by 520 GSR Limited in relation to 4.63ha of land at 520 Great South Road, 522 Great South Road and 21 Gatland Road, Papakura

Whakarāpopototanga matua

Executive summary

2.       520 GSR Limited lodged a private plan change request to the Auckland Unitary Plan to rezone 4.63ha of land at 520 Great South Road, 522 Great South Road and 21 Gatland Road, Papakura from Future Urban to Residential – Mixed Housing Urban. 

3.       Decision-makers on a private plan change to the Auckland Unitary Plan must consider local boards’ views on the plan change, if the relevant local boards choose to provide their views.

4.       Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including private plan changes.  A local board can present local views and preferences when expressed by the whole local board. 

5.       15 submissions and four further submissions have been received on the plan change.  The key themes arising from submissions are traffic generation and road safety, delivery of transport infrastructure and connectivity with the surrounding network, pedestrian and cycling connections, effects on residential amenity, effects on cultural values and preferences, water and wastewater servicing, archaeology, and access to parks and open spaces.

6.       This report is the mechanism for the local board to resolve and provide its views on private plan change 52.  Staff do not recommend what view the local board should convey.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      provide local board views on private plan change 52 by 520 GSR Limited to rezone 4.63ha of land from Future Urban Zone to Residential – Mixed Urban Zone at 520 Great South Road, 522 Great South Road and 21 Gatland Road, Papakura

b)      appoint a local board member to speak to the local board views at a hearing on private plan change 52

c)      delegate authority to the chairperson of Papakura Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the private plan change hearing.

 

Horopaki

Context

7.       Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents.  Decision-makers must consider local boards’ views when deciding the content of these policy documents.

8.       A private plan change request will be included in the Auckland Unitary Plan if it is approved. Local boards must have the opportunity to provide their views on private plan change requests – when an entity other than council proposes a change to the Auckland Unitary Plan. 

9.       If the local board chooses to provide its views, the planner includes those views in the hearing report. Local board views are included in the analysis of the private plan change, along with submissions.

10.     If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who decide on the private plan change request.

11.     This report provides an overview of the private plan change, and a summary of submissions’ key themes. 

12.     The report does not recommend what the local board should convey, if the local board conveys its views on private plan change 52. The planner must include any local board views in the evaluation of the private plan change. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Context

13.     The private plan change request relates to 4.63ha of land at 520 and 522 Great South Road and 21 Gatland Road, Papakura.  The plan change land is situated between the Papakura and Drury centres, located approximately 3km south of the Papakura Metropolitan Centre.  The plan change land is also located 2km from motorway interchanges at Papakura and Drury, and within 2.5km of the Papakura Train Station (refer to Figure 1 below).

14.     The land is currently primarily held in pasture and accommodates three residential dwellings.  The site is contiguous to the urban area of Papakura and adjoins the established low-density residential suburb of Rosehill to the west.  The immediate surrounds are also primarily held in pasture, with the exception of the Papakura South Cemetery, which immediately adjoins the plan change land to the northeast.

15.     Within the Auckland Unitary Plan (‘AUP’), the plan change land is zoned Future Urban Zone (refer to Figure 2 below), and is subject to the following controls:

a)    Controls: Macroinvertebrate Community Index – Rural and Urban

b)    Controls: Arterial Roads[1]


Figure 1: Site context

Figure 2: Existing zoning under Auckland Unitary Plan (Operative in Part)

 

16.     The Auckland Plan seeks that most of Auckland's anticipated population and dwelling growth over the next 30 years be within the existing urban area. The remaining development is anticipated to occur in future urban areas and in rural areas. The AUP identifies approximately 15,000 hectares of rural land as Future Urban Zone, with the potential to accommodate approximately 137,000 dwellings and 67,000 jobs.

17.     The Future Urban Land Supply Strategy 2017 (‘FULSS’), sets out the sequencing of future urban land for development within Auckland, and identifies the plan change land and surrounding Drury and Opāheke area east of SH1 as being development ready by between 2028-2032.  The reasons provided in support of this timeframe relate to the bulk infrastructure required to service the wider area, including augmenting the Southern and Southwestern wastewater interceptors, and the resolution of complex flooding issues in Opāheke.

18.     The Drury-Opāheke Structure Plan 2019 (‘structure plan’) outlines how growth anticipated within this area can be achieved by indicating the location of future land use zonings, infrastructure and constraints within Drury and Opāheke.  This includes the location of residential areas, town centres, business areas and critical infrastructure amongst other elements.  The land subject to this private plan change request is identified as being Mixed Housing Urban.

19.     Through Te Tupu Ngātahi / Supporting Growth Auckland Transport and Waka Kotahi New Zealand Transport Agency have identified the preferred transport network and interventions required to support growth in the south.  Of particular relevance to this plan change request are the following projects identified by SGA:

c)    A new train station (Drury Central) on the eastern side of SH1;

d)    Electrification of the railway track Alliance (‘SGA’), between Papakura and Pukekohe;

e)    Great South Road developed as a Frequent Transit Network bus route

20.     In January 2020, central government announced the New Zealand Upgrade Programme (‘NZUP’), which allocated funding to transport infrastructure within Drury-Opāheke, amongst other projects.  This included:

f)     Fully funding the two new railway stations in Drury Central and Drury West, along with ‘park and ride’ facilities, with construction of the stations commencing in 2023;

g)    Fully funding the electrification of the railway track from Papakura to Pukekohe, with construction commencing late 2020; and

h)    State Highway 1 Papakura to Drury improvements, including three-laning the state highway and upgrading the Drury interchange, to be completed by 2025.

21.     Resource consents for the subdivision and development of 520 Great South Road[2] and 21 Gatland Road[3] have also been lodged with Council, the former being lodged by the applicant for this plan change request.  These include a resource consent to develop 102 dwellings at 520 Great South Road, and a resource consent for 20 dwellings at 21 Gatland Road.  The intensity and form of the development sought by way of the resource consent applications broadly align with the zoning sought by this plan change.

Plan change request

22.     The proposed plan change seeks to rezone 4.63ha of land at 520 and 522 Great South Road and 21 Gatland Road from Future Urban Zone to Residential – Mixed Housing Urban Zone in the Auckland Unitary Plan Operative in Part 2016.  No further precinct provisions, overlays or controls are sought.  The zoning sought by the plan change is shown in Figure 3 below:

Figure 3: Proposed zoning sought under plan change request

23.     The objective of the plan change, as stated by the applicant is to:

apply an urban residential zoning to 4.6268 hectares of Future Urban zoned [land] in Papakura, consistent with the Council’s Drury-Opāheke Structure Plan.[4]

24.     520 GSR Limited included technical reports that evaluate transport, urban design, stormwater and flooding, infrastructure, and geotechnical effects.  The reports and other application details are available from council’s website at https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/Pages/details.aspx?UnitaryPlanId=81. Council’s planner, and other experts, will evaluate and report on:

·   technical reports supplied by the applicant

·   submissions

·   views and preferences of the local board, if the local board passes a resolution.

Submissions

25.     15 primary submissions and two further submissions were received on Plan Change 52.

26.     Key submission themes are listed below.   

·    Traffic generation and road safety;

·    Transport infrastructure delivery and staging;

·    Transport connectivity;

·    Pedestrian and cycle network;

·    Effects on residential amenity;

·    Cultural values;

·    Water and wastewater disposal;

·    Archaeology;

·    Effects on the Papakura South Cemetery

27.     The submissions received are summarised in Tables 1 and 2 below:

Table 1: Summary of submissions received on Plan Change 52

Submissions

Number of submissions

Support/accept with amendments

4

Amend the plan change/ amend if it is not declined

5

Decline

6

28.     Information on individual submissions, and the summary of all decisions requested by submitters, is available from council’s website:

https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/Pages/details.aspx?UnitaryPlanId=81

Tauākī whakaaweawe āhuarangi

Climate impact statement

29.     The council’s climate goals as set out in Te Taruke-a-Tawhiri: Auckland’s Climate Plan are:

·    to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·    to prepare the region for the adverse impacts of climate change.

30.     The local board could consider if the private plan change:

·    will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions (e.g. does it encourage car dependency, enhance connections to public transit, walking and cycling or support quality compact urban form)

·    prepare the region for the adverse impacts of climate change. That is, does the proposed private plan change elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31.     As referenced above, Auckland Transport have canvassed their views through a submission on the plan change.  They will have the opportunity to speak to their views if required at a hearing.

32.     Healthy Waters are part of Council’s internal review team, and will assess relevant submissions and provide expert input into the hearing report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33.     The private plan change request does not relate to public land for which the local board has decision-making powers.

34.     This plan change relates to the Papakura Local Board area only.

35.     Factors the local board may wish to consider in formulating its view:

·    interests and preferences of people in local board area

·    well-being of communities within the local board area

·    local board documents, such as local board plan, local board agreement

·    responsibilities and operation of the local board.

36.     This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the private plan change.    

Tauākī whakaaweawe Māori

Māori impact statement

37.     520 GSR Limited advised council that it consulted with the iwi authorities that have an interest in this area.

38.     The applicant has engaged with the following iwi groups who have expressed an interest in the proposal:

a)   Ngāti Tamaoho

b)   Ngāi Tai ki Tāmaki

c)   Ngāti Te Ata

39.     Iwi authorities were provided direct notice of the plan change upon notification.  Ngāti Te Ata submitted to reject the plan change due to a lack of iwi consultation, engagement and consideration of the Submitter’s cultural preferences resulting in a failure to give effect to sections 6(e), 6(f), 7(a) and 8 of the RMA.  Ngāti Te Ata noted ways in which the applicant could have successfully engaged, including undertaking a cultural values-impact assessment report, incorporating Te Aranga Design Principles into the plan change, and incorporating Mana Whenua principles into freshwater solutions on the site.

40.     Ngāti Te Ata’s submission is supported by a further submission by Ngāti Tamaoho Trust, who highlight the “lack of opportunity for meaningful engagement and input into design that represents the values of Mana Whenua”.

41.     The hearing report will include analysis of Part 2 of the Resource Management Act which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi.[5]  

Ngā ritenga ā-pūtea

Financial implications

42.     The private plan change request does not pose any direct financial implications on the council. The impact of the private plan change on infrastructure, including any associated funding and financing impacts, are matters that will need to be addressed in the hearing report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43.     There is a risk that the local board will be unable to provide its views and preferences on the plan change, if it doesn’t pass a resolution. This report provides:

·    the mechanism for the Papakura Local Board to express its views and preferences

·    the opportunity for a local board member to speak at a hearing.

44.     If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

45.     The power to provide local board views regarding the content of a private plan change cannot be delegated to individual local board member(s).[6]  This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

46.     The planner will include, and report on, any resolution of the local board in the hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose. 

47.     The planner will advise the local board of the decision on the private plan change request by memorandum.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Sanjay Bangs - Policy Planner

Authorisers

John Duguid - General Manager - Plans and Places

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

24 March 2021

 

 

Papakura Local Board Grants Programme 2021/2022

File No.: CP2021/00877

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Papakura Grants Programme 2021/2022.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3.       The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4.       This report presents the Papakura Grants Programme 2021/2022 for adoption (as provided in Attachment A to this report).

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      adopt the Papakura Grants Programme 2021/2022 in Attachment A to the report “Papakura Local Board Grants Programme 2021/2022”..

 

 

Horopaki

Context

5.       The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6.       The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7.       The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds and opening and closing         dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8.       Once the local board grants programme 2021/2022 has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The new Papakura Grants Programme has been workshopped with the local board and feedback incorporated into the grants programme for 2021/2022.

10.     The new grant programme includes the requirement for applications to provide quotes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11.     The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through the support of projects that address food production and food waste; alternative transport methods; community energy efficiency education and behaviour change; build community resilience and support tree planting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

13.     Based on the main focus of an application, a subject matter expert from the relevant council unit will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14.     The grants programme has been developed by the local board to set the direction of its grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

15.     All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

16.     The allocation of grants to community groups is within the adopted Long-Term Plan 2018 -2028 and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

17.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

18.     An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels, including the council website, local board Facebook page and communication with past recipients of grants.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Grants Programme 2021/2022

67

     

Ngā kaihaina

Signatories

Author

Marion Davies - Grants and Incentives Manager

Authorisers

Rhonwen Heath - Head of Rates Valuations & Data Mgmt

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

24 March 2021

 

 

Papakura Local Board Local Grants Programme 2021/2022

 

Our Grants Programme provides a funding source that is aimed at helping local communities to achieve their aspirations. Together we can contribute to making Papakura a thriving, safe and vibrant community.

 

Outcomes sought by the Papakura Local Board

 

Our grants programme will be targeted towards supporting the following outcomes, as outlined in our local board plan 2020:

·    A vibrant and prosperous local economy

·    A community enriched by its diversity, where people feel connected and lead active, healthy lives

·    A well-connected area where it’s easy to move around

·    A treasured environment and heritage

·    A partnership with Māori that creates a Papakura where Māori identity, culture and aspirations are embraced

 

Our priorities sought from grant applications

 

The Papakura Local Board particularly welcomes grant applications that:

·    support the arts and local cultural experiences in Papakura

·    develop social enterprise, entrepreneurship and innovation that leads to gainful employment

·    support communities and individuals within Papakura to achieve their goals and aspirations

·    enables more people to enjoy the environment in and around our parks, reserves, harbour and streams

·    support successful programmes to help people reduce, reuse and recycle

·    highlights and celebrates Papakura’s history and heritage

·    celebrate Papakura’s Māori identity and culture

·    support Māori aspirations for kaitiakitanga over our natural environment for the benefit of current and future generations

·    support Māori to deliver community and economic benefits to the people of Papakura

 

Higher priorities:

 

The Papakura Local Board will prioritise:

·      events or activities that are held in the local board area or can demonstrate the benefit for the local community.

·      applicants who have considered other sources of funding for their project and/or are collaborating with other community groups

·      projects or events that align with the healthy environment principles

 

Lower priorities:

 

1)       Papakura Local Board has identified the following activities as lower priorities:

 

·      Fundraising events.

·      Costs towards travel expenses, salaries, vehicles, electronic equipment and catering.

 

2)       Papakura Local Board has also identified the following financial situation of an applicant, as a lower priority for funding:

 

·      the applicant has demonstrated little financial need for the project.

         

         

        Ineligibility

       

In addition to the eligibility criteria outlined in the Community Grants Policy, the Papakura Local Board will not fund:

 

·     applicants who have failed to complete or provide a satisfactory accountability form from previous grants received.

·     applications with no quotes provided

·     applications applying for the same project or activity more than once in a financial year.

·     applications requesting funding for projects or events which have already taken place

 

 

Investment approach

 

Papakura Local Board has a budget to support the local grants programme. The following minimum and maximum amounts apply:

 

i.    Small Grants:

a.   Minimum amount per grant: $300

b.   Maximum amount per grant: $2,000

 


 

ii.   Local Grants:

a.   Minimum amount per grant $ 2,000

b.   Maximum amount is generally up to $5,000 per grant unless there are exceptional circumstances

 

iii.  Discretionary Grants:

a.   Requests will be assessed on a case by case basis but must demonstrably support at least one of the Papakura Local Board Plan outcomes

 

 

Application dates

 

Grant rounds for 2021/2022 will close on the following dates:

 

Local Grants:

   

Grand round

Open date

Close date

Decision date

Projects to occur after

Local Grant Round One

21 June 2021

30 July 2021

22 September 2021

1 October 2021

Local Grant Round Two

14 February 2022

25 March 2022

20 May 2022

1 June 2022

Small Grants

Small Grant Round Two

18 October 2021

12 November 2021

8 December 2021

31 December 2021

Small Grant Round Three

18 April 2022

13 May 2022

15 June 2022

1 July 2022

   

Multi-board grants

 

We will consider multi-board funding on a case-by-case basis but will be particularly interested in applications concerning the environmentally sensitive use of the Manukau Harbour or a safe cycling and walking network across the south.

 

Multiboard grant round

Open date

Close date

Decision date

Projects to occur after

Round One

14 June 2021

6 August 2021

22 September 2021

1 October 2021

Round Two

17 January 2022

18 March 2022

20 May 2022

1 June 2022

 

 

Accountability measures

 

     The Papakura Local Board requires that all successful applicants to:

·      Include the Papakura local board logo on their publicity and promotional material, with the words “funded by/part funded by Papakura Local Board”.

·     Be available to work with council staff on media coverage and provide at least one photograph of the event or activity.

 

Additionally, successful applicants would be welcome to provide a verbal report at a Papakura Local Board business meeting. Ten minutes at the start of the meeting can be set aside for a deputation or three minutes during public forum. Please contact the local boards Democracy Advisor to make arrangements.


Papakura Local Board

24 March 2021

 

 

2021 Local Government New Zealand Conference and Annual General Meeting

File No.: CP2021/02034

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To endorse the process for appointing elected members to attend the Local Government New Zealand (LGNZ) conference taking place from 15 to 17 July 2021, appoint delegates to the Annual General Meeting (AGM) and provide process information regarding remits and awards.

Whakarāpopototanga matua

Executive summary

2.       The 2021 LGNZ Conference will be held at the ASB Theatre Marlborough in Blenheim from 15 to 17 July 2021. The conference programme is appended as Attachment A to this report.

3.       Due to reductions in the Emergency Budget (current financial year) and risks associated with uncertainty of alert levels during the COVID-19 pandemic, the number of members who will be able to attend the LGNZ conference this year is limited.

4.       After considering a number of options (detailed in attachment B to this report), staff recommend an option that enables a representative Auckland Council delegation to be funded from the reduced budget as follows:

·   elected members with a formal role as Auckland Council representatives to LGNZ 

·   six additional local board members to be selected from the local board clusters.

5.       The estimated cost of attending the conference (registration, travel and accommodation) is $2,410 per person, bringing the total for the recommended option to $38,560.

6.       As in previous years, elected members may use their Individual Development Budget (IDB) allocation to attend the conference. The IDB allocation has also been reduced under the Emergency Budget to $1,500 per member per electoral term. It is therefore not sufficient to cover the total cost of a member’s attendance. Members who wish to take up this opportunity would need to cover the shortfall themselves, approximately $900.

7.       Auckland Council is entitled to four delegates at the AGM. These delegates are appointed by the Governing Body. Staff recommend that the four delegates include Mayor Phil Goff (as presiding delegate), Chief Executive Jim Stabback, and up to two other Auckland Council conference attendees.

8.       The adoption of remits at the AGM and the 2021 LGNZ Excellence Awards are elements of this event. This report outlines the Auckland Council process for deciding Auckland Council remits and council positions on the conference remit, as well as a consolidated process for Auckland Council entries to the awards. The LGNZ Auckland Zone meeting, which is attended by representatives of local boards and the governing body is the forum that will coordinate these discussions.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the budget constraints in the current financial year and the recommended process for the appointment of attendees and delegates to the Local Government New Zealand 2021 Conference and Annual General Meeting in Blenheim from 15 to 17 July 2021

b)      endorse the selection of one local board representative per cluster through the Local Board Chairs’ Forum and agree to put nominations for cluster representatives through the local board chair for consideration at their April 2020 meeting

c)      note the process to submit remits to the Annual General Meeting and entries for the 2021 Local Government New Zealand Excellence Awards has been communicated to elected members on 2 March 2021  

d)      confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy

e)      note that all local board members who are appointed to attend the conference will be confirmed to the General Manager Local Board Services by 15 April 2021 at the latest to ensure that they are registered with Local Government New Zealand

f)       note that any member who wishes to attend the conference using their Individual Development Budget (IDB) allocation will need to subsidise the cost and must contact the General Manager Local Board Services by 8 April 2021 to make the necessary arrangements

g)      note that the Governing Body will be appointing delegates to the 2021 LGNZ Annual General Meeting at their 25 March 2021 meeting, with the recommendation being to appoint Mayor Phil Goff as presiding delegate, and to appoint Chief Executive Jim Stabback and up to two other Auckland Council conference attendees as delegates

h)      note that conference attendees can attend the 2021 Local Government New Zealand Annual General Meeting in an advisory capacity provided their names are included on the Annual General Meeting registration form, which will be signed by the mayor.

Horopaki

Context

9.       LGNZ is an incorporated society of local government organisations whose primary objective is to represent and advocate for the interests of local authorities in New Zealand. LGNZ champions policy positions on key issues that are of interest to local government and holds regular meetings and events throughout the year for members. The schedule of meetings includes an annual conference and meetings of local government geographical clusters (known as LGNZ zones) and sectors.

10.     LGNZ is governed by a National Council made up of representatives from member authorities as outlined in the constitution. Some of its work is conducted through committees and working groups which include representatives from member authorities.

11.     Elected members who have been formally appointed to LGNZ roles including members who are involved in advisory groups are:

Name

LGNZ role

Mayor Phil Goff

National Council representative for Auckland

Auckland Council representative on the Metropolitan Sector Group

Councillor Pippa Coom

 

Local Board Chair Richard Northey

National Council representative for Auckland (appointed by Governing Body) and co-chair of the Auckland Zone

National Council representative for Auckland (appointed by local boards) and co-chair of the Auckland Zone

Deputy Mayor Bill Cashmore

Auckland Council representative on Regional Sector

Councillor Alf Filipaina

Auckland Council representative on Te Maruata Roopu Whakahaere

Local Board Member Nerissa Henry

Auckland Council representative on Young Elected Members

Councillor Angela Dalton

Local Board Deputy Chair Danielle Grant

Auckland Council representatives on Governance and Strategy Advisory Group

Councillor Richard Hills

Local Board Member Cindy Schmidt

Auckland Council representatives on Policy Advisory Group

Auckland Zone

12.     LGNZ rules were amended in 2019 to allow Auckland Council, with its unique governance arrangements, to be set up as its own Zone, rather than be part of LGNZ Zone 1 with Northland councils.

13.     Auckland Zone meetings are scheduled on a quarterly basis. These meetings are co-chaired by the two Auckland representatives appointed to the LGNZ National Council by the Governing Body (Councillor Pippa Coom) and local boards’ (Chair Richard Northey) and attended by appointed representatives of local boards and members of the Governing Body.

14.     The meetings of Auckland Zone are open to all elected members. The zone meetings receive regular updates from LGNZ Executive as well as verbal reports from Auckland Council elected members who have an ongoing involvement with LGNZ.

15.     The zone meetings provide an opportunity for council to have discussions across governing body and local boards on joint advocacy issues including remits and other shared priorities that fall within LGNZ’s mandate.

LGNZ Annual conference and AGM 2021

16.     The 2021 LGNZ conference and AGM will be held at the ASB Theatre Marlborough, Waiharakeke Blenheim, from 15 to 17 July 2021.

17.     This year, the conference programme has the theme “Reimagining Aotearoa from community up”. The programme is available online on the LGNZ website and is appended as Attachment A.

18.     The AGM takes place on the last day of the conference from 9.30am to 12.30pm. The LGNZ constitution permits the Auckland Council to appoint four delegates to represent it at the AGM, with one of the delegates being appointed as presiding delegate.

19.     Due to the restriction following the COVID-19 crisis, the 2020 conference was postponed, and Auckland Council only sent two delegates to the AGM. The two delegates who attended the AGM via remote/electronic attendance were Mayor Phil Goff and Councillor Pippa Coom.

20.     In addition to the official delegates at the AGM, LGNZ allows conference participants to attend the AGM as observers but requires prior notice. Nominated attendees to the conference will be invited to register as observers to the AGM.

Remits (for consideration at the AGM 2021)

21.     LGNZ invites member authorities to submit remits for consideration at the AGM on 17 July 2021 and entries for consideration for the LGNZ Excellence Awards, to be announced at the conference dinner on 16 July 2021.

22.     Proposed remits should address only major strategic ‘issues of the moment’. They should have a national focus, articulating a major interest or concern at the national political level.  They should relate to significant policy issues that, as a council, we have not been able to progress with central government through other means.

23.     On 2 March 2021, elected members were sent detailed information inviting proposals for remits to be discussed at the Auckland Zone meeting on 12 March 2021. Remits that are agreed on at the zone meeting will be submitted by the due date.

24.     The June 2021 meeting of the Auckland Zone will review all the remits that will be discussed at the AGM with a view to recommending a council position that the Auckland Council delegates will advocate at the AGM.

LGNZ Excellence Awards 2021

25.     LGNZ also invites member authorities to submit entries for consideration for the LGNZ Excellence Awards, to be announced at the conference dinner on 16 July 2021.

26.     The LGNZ Excellence Awards recognise and celebrate excellent performance by councils in promoting and growing the well-being of their communities. The awards are judged on a combination of general and specific criteria, incorporating best practice and components from the CouncilMARK™ excellence programme’s four priority areas. The awards categories for 2021 are:

·   Creative New Zealand EXCELLENCE Award for Cultural Well-being

·   Martin Jenkins EXCELLENCE Award for Economic Well-being

·   Air New Zealand EXCELLENCE Award for Environmental Well-being

·   Kāinga Ora Homes and Communities EXCELLENCE Award for Social Well-being

·   In addition, one or more individuals will be awarded the Te Tari Taiwhenua Internal Affairs EXCELLENCE Award for Outstanding Contribution to Local Government, and Fulton Hogan will also select the Local EXCELLENCE Award from among the finalists.

27.     The email to elected members on 2 March 2021 also outlined detailed information inviting potential awards entries to be discussed at the Auckland Zone meeting on 12 March 2021 so that entries from Auckland Council can be coordinated.

Tātaritanga me ngā tohutohu

Analysis and advice

Overall costs per attendee

28.     The estimated total cost of attendance to the conference is $2,410 per person, distributed as follows (all costs are GST inclusive):

Registration (early bird)

$1,400

Accommodation* @ $190 per night x 3 nights

$570

Flights**

$280

Miscellaneous***

$160

Total

$2,410

* based on average cost of Blenheim hotels.

** flights may range from $49 one way (take on bag only) to $199 for a 5pm flight (with a checked bag). $280 is as per 2020 budgeting.

*** for travel to and from airport and reasonable daily expenses under the EM Expenses policy

Options

29.     Staff considered several options (Attachment B to this report) that ensure a fair balance of representatives across the governing body and local boards while keeping within budget. The key considerations that were applied to selecting the staff preferred option are:

a.   the available budget for the LGNZ conference attendance is only $40,000

b.   the cost of attendance per person (registration, travel, accommodation) is estimated at $2,410

c.   with the uncertainty to public events and gatherings posed by the ongoing COVID-19 pandemic, there is a possibility the COVID-19 alert levels may not be favourable in July 2021. If this is the case, cancellations will not recoup all monies spent. Staff estimate that although this risk may be lower in July, it will continue to exist

d.   ensure fair representation from local boards given the inability to accommodate 21 representatives

e.   empowering elected members who have a formal involvement with LGNZ to be prioritised for attendance to maximise their ongoing contributions on behalf of Auckland Council

30.     Staff recommend Option B which will cost $38,560 and fund attendance of 16 elected members including:

·   all members who have been formally appointed or nominated to LGNZ National Council, subsidiary bodies and advisory groups (10 members)

·   a representative from each of the 6 local board clusters – North, South, West, Central, Islands and Rural (6 members).

31.     This is not the cheapest option but is the one that enables a wider representation from local boards. The more expensive options which allow for one representative per local board cannot be accommodated as it will exceed the available budget.

32.     Local boards have an existing method for choosing a limited number of representatives. This approach utilises informal cluster groups based on geographic locations and unique characteristics (North, South, West, Central, Island, Rural) and involves local board chairs liaising with and agreeing with others in their cluster on their representative.

33.     There is an opportunity to select local board representatives using this methodology at the Local Board Chairs’ Forum on 12 April 2021.

Use of IDB to fund additional attendees

34.     Elected members who wish to attend the LGNZ conference and are not nominated or appointed can still attend using their IDB. As IDB entitlements are $1500 per elected member per term and the cost of attendance is approximately $2410, these elected members will need to meet the cost difference.

35.     It is recommended that elected members who wish to attend and can pay the difference are included in the group booking for accommodation and travel. Any elected member who wishes to take up this opportunity is encouraged to liaise further with the Kura Kāwana team.

36.     LGNZ are working on introducing some form of virtual attendance to the conference but the details are still to be confirmed.

37.     As per previous years, LGNZ will make some session recordings available online after the conference.

Delegates for the Annual General Meeting

38.     In line with previous years, staff recommend that AGM delegates are appointed from within the attending members as follows:

·   Mayor Phil Goff as presiding delegate

·   Chief Executive Jim Stabback

·   up to two additional delegates.

Tauākī whakaaweawe āhuarangi

Climate impact statement

39.     This report is procedural in nature, however the key impact on climate is through supporting attendance at a conference by means of air travel. A conservative approach to conference attendance would help reduce this impact.

40.     Estimates for emissions associated with travel to Blenheim or travel within Auckland for local meetings have not been calculated at the time of writing this report. Emissions, when known, can be offset through a verified carbon offset programme at a small cost.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

41.     LGNZ is an incorporated body comprising members who are New Zealand councils.  Council-controlled organisations are not eligible for separate membership. However, remits can cover activities of council-controlled organisations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

42.     LGNZ advocates for issues that are important to local government. Many of these issues are aligned with local board priorities. As such, there is interest from local boards in contributing to the work of LGNZ and in identifying and harnessing opportunities to progress other advocacy areas that local boards may have.

43.     Each local board has a nominated lead who represents them at Auckland Zone meetings and is involved in discussions about LGNZ matters.

Tauākī whakaaweawe Māori

Māori impact statement

44.     LGNZ advocates on a variety of issues that are important to Māori, including Māori housing, various environmental issues and Council-Māori participation and relationship arrangements. In addition, LGNZ provides advice including published guidance to assist local authorities in understanding values, aspirations and interests of Māori.

45.     The LGNZ National Council has a sub-committee, Te Maruata, which has the role of promoting increased representation of Māori as elected members of local government, and of enhancing Māori participation in local government processes. It also provides support for councils in building relationships with iwi, hapu and Māori groups. Te Maruata provides Māori input on development of future policies or legislation relating to local government. Councillor Alf Filipaina is a member of the sub-committee.

Ngā ritenga ā-pūtea

Financial implications

46.     Staff considered options to reduce the financial impact of the attendance to the conference, in line with the budget restrictions imposed as a consequence of the COVID-19 pandemic.

47.     The costs associated with conference attendance, travel and accommodation within the recommended option can be met within the allocated Kura Kāwana (Elected Member development) budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

48.     The key risk is of delayed decision-making which can impact costs and registration choices. The sooner the registration for the nominated members can be made, the more likely it is that Auckland Council can take advantage of early bird pricing for the conference, flights and accommodation, all done via bulk-booking.

49.     A resurgence of COVID-19 in the community and a change of alert level might prevent elected members from travelling to attend the conference. LGNZ is keeping an active review on the COVID-19 situation and will update directly to registered participants should a change affect the delivery of the conference. LGNZ is still working through a number of scenarios and how these would affect their decision to proceed as planned, postpone, cancel or switch delegates to virtual attendance, with the final decision resting with the National Council on the basis of the information available at the time.

50.     In the current COVID circumstances, the reputational risk associated with any financial expenditure is heightened and there is high scrutiny from the public on the council’s expenses. The recommendation to limit the number of members attending the conference mitigates this risk to a certain degree.

Ngā koringa ā-muri

Next steps

51.     Once representatives are confirmed to attend, the Manager Governance Services will coordinate all conference registrations, as well as requests to attend the AGM.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

LGNZ Conference 2021 programme

79

b

Options for attendance

85

     

Ngā kaihaina

Signatories

Author

Elodie Fontaine - Advisor - Democracy Services

Authorisers

Rose Leonard - Manager Governance Services

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

24 March 2021

 

 

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24 March 2021

 

 

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24 March 2021

 

 

Urgent decision - Papakura Local Board feedback on He Pou a Rangi - the Climate Change Commission’s draft advice to Government

File No.: CP2021/02139

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the Papakura Local Board feedback on He Pou a Rangi – the Climate Change Commission’s draft advice to Government.

Whakarāpopototanga matua

Executive summary

2.       The role of He Pou a Rangi - the Climate Change Commission is to provide independent, expert advice to central government on mitigating climate change (including reducing greenhouse gas emissions) and adapting to the effects of climate change. In addition, the Commission’s role is to monitor and review the government’s progress towards its emissions reduction and adaptation goals.

3.       On the 31 January 2021, the Commission released a draft of its first package of advice to Government for public consultation. This package of advice is made up of:

·    The proposed first three emissions budgets covering the period to 2035 (2022 - 2025, 2026 - 2030 and 2031 - 2035)

·    Guidance on the first emissions reduction plan, advising the government on how the emissions budgets could be met

·    Advice that Aotearoa’s first Nationally Determined Contribution is not compatible with contributing to global efforts to limit warming above 1.5°C above pre-industrial levels

·    Advice on what potential reductions in biogenic methane might be needed in the future.

4.       Following public consultation, the Commission will prepare its final advice and provide this to Government by the 31 May 2021. The Commission will recommend emissions budgets for the period to 2035 to support Aotearoa’s emissions reduction target of net zero greenhouse gas emissions by 2050.

5.       The government is required to prepare an emissions reduction plan under the Climate Change Response (Zero Carbon) Amendment Act 2019. On the 31st of May, the Commission will also provide final advice on the policy direction required in central government’s first emissions reduction plan which will cover the first emissions budget period from 2022-25. Following advice from the Commission, the Minister must prepare and make publicly available an emissions reduction plan setting out the policies and strategies for meeting the next emissions budget. The first emissions reduction plan must be published by 31 December 2021.

 

6.       The Climate Change Response (Zero Carbon) Amendment Act 2019 outlines that an emissions reduction plan must include:

·    sector-specific policies to reduce emissions and increase removal of greenhouse gases (e.g. planting forests to sequester carbon)

·    a multi-sector strategy to not exceed emissions budgets and improve the ability of those sectors to adapt to the effects of climate change

·    a strategy to mitigate the impacts that reducing emissions and increasing removal of greenhouse gases will have on employees and employers, regions, iwi and Māori, and wider communities, including the funding for any mitigation action

·    any other policies or strategies that the Minister considers necessary.

7.       The Minister is not bound to follow the Commission’s advice on emissions budgets but must respond to the Commission’s advice and explain the reasons for any departures from that advice.

 

8.       The Climate Change Commission’s draft advice and Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan which has been adopted by council. It will be informed by Auckland Council’s climate change commitments and previous relevant consultation submissions such as council’s submission on the Climate Change Response (Zero Carbon) Amendment Bill 2019.

 

9.       Submissions on the draft package of advice are due by the 28 March 2021. Local board input was required by 15 March 2021.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the Papakura Local Board feedback on He Pou a Rangi – the Climate Change Commission’s draft advice to Government as outlined in attachment A to this report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent decision - Papakura Local Board feedback on He Pou a Rangi - the Climate Change Commission’s draft advice to Government

89

     

Ngā kaihaina

Signatories

Author

Lee Manaia - Local Board Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

24 March 2021

 

 

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Papakura Local Board

24 March 2021

 

 

Papakura Local Board Achievements Register 2019-2022 Political Term

File No.: CP2021/00704

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for members to record achievements of the Papakura Local Board for the 2019 – 2022 political term.

Whakarāpopototanga matua

Executive summary

2.       An opportunity to note achievements of the Papakura Local Board for the 2019 – 2022 political term.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      request any new achievements be added to the Papakura Local Board Achievements Register for the 2019-2022 political term.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Achievements Register for the 2019 - 2022 political term

95

     

Ngā kaihaina

Signatories

Author

Paula Brooke - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

24 March 2021

 

 

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Papakura Local Board

24 March 2021

 

 

Papakura Local Board Governance Forward Work Calendar - March 2021

File No.: CP2021/00705

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present to the Papakura Local Board the three months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2.       The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A of this report.

3.       The calendar aims to support local boards’ governance role by:

i)    ensuring advice on agendas and workshop material is driven by local board priorities

ii)   clarifying what advice is required and when

iii)   clarifying the rationale for reports.

4.       The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

 

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the Governance Forward Work Calendar as at 15 March 2021.

 

 

Horopaki

Context

5.       The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6.       There are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes Governing Body policies and initiatives that call for a local board response.

7.       This initiative is intended to support the board’s governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8.       The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i)    Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii)   Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

iii)   Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role

Examples

Setting direction / priorities / budget

Capex projects, work programmes, annual plan

Local initiatives / specific decisions

Grants, road names, alcohol bans

Input into regional decision-making

Comments on regional bylaws, policies, plans

Oversight and monitoring

Local board agreement, quarterly performance reports, review projects

Accountability to the public

Annual report

Engagement

Community hui, submissions processes

Keeping informed

Briefings, local board forums

 

9.       Local board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     This report is an information report providing the governance forward work programme for the next three months.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11.     The council is required to provide Governance Forward Work Calendar to the Papakura Local Board for their consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12.     All local boards are being presented with a Governance Forward Work Calendar for their consideration.

Tauākī whakaaweawe Māori

Māori impact statement

13.     The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea

Financial implications

14.     There are no financial implications relating to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15.     This report is a point in time of the Governance Forward Work Calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri

Next steps

16.     Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Forward Governance Programme

109

     

Ngā kaihaina

Signatories

Author

Paula Brooke - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

24 March 2021

 

 

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Papakura Local Board

24 March 2021

 

 

Papakura Local Board Workshop Records

File No.: CP2021/00706

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the Papakura Local Board record for the workshops held on 10, 17 and 24 February and 3 March 2021.

Whakarāpopototanga matua

Executive summary

2.       In accordance with Standing Order 12.1.4, the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month.

3.       Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion. This report attaches the workshop record for the period stated below.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the Papakura Local Board workshop records held on:

i)        10 February 2021

ii)       17 February 2021

iii)      24 February 2021

iv)      3 March 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board workshop record - 10 February 2021

117

b

Papakura Local Board workshop record - 17 February 2021

119

c

Papakura Local Board workshop record - 24 February 2021

123

d

Papakura Local Board workshop record - 3 March 2021

125

     

Ngā kaihaina

Signatories

Autho

Paula Brooke - Democracy Advisor

Authorisers

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

24 March 2021

 

 

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24 March 2021

 

 

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24 March 2021

 

 

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24 March 2021

 

 

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[1] Applies to Great South Road which adjoins the plan change land

[2] Consent ref: BUN60356792

[3] Consent ref: BUN60336702

[4] p.8 Section 32 Assessment (Attachment A)

[5] Resource Management Act 1991, section 8.

[6] Local Government Act 2002, Schedule 7, clause 36D.