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Upper Harbour
Local Board Community Forum
04 March 2021
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ITEM TABLE OF
CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 6
8.1 Kaipātiki Project update 6
8.2 Hobsonville Community Trust update 6
8.3 Whenuapai community development project 7
8.4 Hobsonville Point Residents Society update 7
8.5 #NOWBIZ - North West Auckland Business
Network launch 8
9 Public
Forum 8
10 Extraordinary Business 8
11 Consideration
of Extraordinary Items
The Chairperson opened the meeting and welcomed those resent.
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be
vigilant to stand aside from decision making when a conflict arises between
their role as a member and any private or other external interest they might
have.
The Auckland Council Code of Conduct for
Elected Members (the code) requires elected members to fully acquaint
themselves with, and strictly adhere to, the provisions of Auckland
Council’s Conflicts of Interest Policy. The policy covers two classes of
conflict of interest:
i)
a financial conflict of interest, which
is one where a decision or act of the local board could reasonably give rise to
an expectation of financial gain or loss to an elected member
ii)
a non-financial conflict interest, which
does not have a direct personal financial component. It may arise, for example,
from a personal relationship, or involvement with a non-profit organisation, or
from conduct that indicates prejudice or predetermination.
The Office of the Auditor General has
produced guidelines to help elected members understand the requirements of the
Local Authority (Member’s Interest) Act 1968. The guidelines discuss both
types of conflicts in more detail, and provide elected members with practical
examples and advice around when they may (or may not) have a conflict of
interest.
Copies of both the Auckland Council Code
of Conduct for Elected Members and the Office of the Auditor General guidelines
are available for inspection by members upon request.
Any questions
relating to the code or the guidelines may be directed to the Relationship Manager
in the first instance.
4 Confirmation
of Minutes
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That the Upper Harbour Local Board Community Forum:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 3 December 2020, as true and
correct.
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5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Upper Harbour Local Board Community Forum.
This means that details relating to deputations can be included in the
published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
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8.1 Kaipātiki
Project update
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Te take mō te pūrongo
Purpose
of the report
1. To
provide an update on the project and discuss its proposed initiatives and
activities.
Whakarāpopototanga matua
Executive
summary
2. Janet
Cole, Manager, and Sandra Atkins, Operations Manager, from the Kaipātiki
Project, will be in attendance to present to the board on the following initiatives:
· EnviroHub
at the Engine Testing Bay, Hobsonville Point
· Scott
Point community development.
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Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Janet Cole and Sandra Atkins from the Kaipātiki
Project and thank them for their attendance and presentation.
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Attachments
a Kaipātiki Project presentation......................................................................... 11
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8.2 Hobsonville
Community Trust update
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Te take mō te pūrongo
Purpose
of the report
1. To
provide members with an update on activities in Hobsonville Point.
Whakarāpopototanga matua
Executive
summary
2. Gavin
Gunston, Organisational Leader and Venues Manager, and Christina Naurattel,
Venues Coordinator, from the Hobsonville Community Trust, will be in
attendance to update members on activities and programmes at the Headquarters
Building and Sunderland Lounge.
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Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Gavin Gunston and Christina Naurattel from the
Hobsonville Community Trust and thank them for their attendance and
presentation.
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8.3 Whenuapai
community development project
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Te take mō te pūrongo
Purpose
of the report
1. To
update members on building community connections in Whenuapai.
Whakarāpopototanga matua
Executive
summary
2. Mark
Allen and Vinetta Pearce, from Community Waitākere, will be in
attendance to provide an outline of their work in Whenuapai to build
community connection and capacity for self-organisation, with a particular
focus on the new subdivisions.
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Ngā tūtohunga
Recommendation
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Mark Allen and Vinetta Pearce from Community
Waitākere and thank them for their attendance and presentation.
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Attachments
a Connecting Whenuapai presentation............................................................. 21
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8.4 Hobsonville
Point Residents Society update
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Te take mō te pūrongo
Purpose
of the report
1. To
update members on the activities and potential priorities of the Hobsonville
Point Residents Society Inc.
Whakarāpopototanga matua
Executive
summary
2. David
Allen, Chairperson, and Christine Poulter, Deputy Chairperson, from the
Hobsonville Point Residents Society Inc., will be in attendance to discuss
the following key issues that the community is currently interested in:
· shade
cover for playgrounds
· Bomb
Point Reserve
· Marine
Recreation Centre.
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Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from David Allen and Christine Poulter from the Hobsonville
Point Residents Society Inc. and thank them for their attendance and
presentation.
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8.5 #NOWBIZ
- North West Auckland Business Network launch
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Te take mō te pūrongo
Purpose
of the report
1. To
provide members with an introduction to #NowBiz – the North West
Auckland Business Network.
Whakarāpopototanga matua
Executive
summary
2. Amar
Trivedi, Dee Trivedi and John Loau will be in attendance to introduce what
the business network does and how it was formed. They will also provide an
outline of the following:
· interaction
with local businesses and business owners
· details
of the four events organised to date
· their
vision for the future
· plans
to scale the network.
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Ngā tūtohunga
Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Amar Trivedi, Dee Trivedi and John Loau, representing
#NowBiz – the North West Auckland Business Network, and thank them for
their attendance and presentation.
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Attachments
a #NOWBIZ - North West Auckland Business Network launch........................ 33
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9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The
local authority by resolution so decides; and
(b)
The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item is
not on the agenda for a meeting,-
(a)
That item may be discussed at that meeting
if-
(i)
That item is a minor matter relating
to the general business of the local authority; and
(ii)
the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b)
no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
