Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 24 March 2021 at 6.00pm.

 

present

 

Chairperson

Kay Thomas

 

Deputy Chairperson

Susan Zhu

 

Members

Fasitua Amosa

 

 

Catherine Farmer

 

 

Ulalemamae Te'eva Matafai

 

 

Warren Piper

 

 

Jessica Rose

 

 

ABSENT

 

Deputy Chairperson

Susan Zhu

 

 

 

ALSO PRESENT

 

Whau Ward Councillor

Tracy Mulholland

 

 

 

 

 

 

 

 

 

 

 

 


Whau Local Board

24 March 2021

 

 

 

1          Welcome

Chairperson K Thomas opened the meeting and welcomed those present, leading the local board into a karakia.

 

2          Apologies

 

Resolution number WH/2021/10

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)         accept the apology from Member S Zhu for absence.

 

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

 

The following are declared interests of the Whau Local Board:

 

Member

Organisation

Position

Kay Thomas

·             New Lynn Citizens Advice Bureau

·             Friends of Arataki

·             Western Quilters

·             Citizens Advice Bureau
Waitākere Board

Volunteer

 

Committee member

Member

Chair

Susan Zhu

·             Chinese Oral History Foundation

·             The Chinese Garden Steering

Committee of Auckland

Committee member

Board Member

 

Fasitua Amosa

·             Equity NZ

·             Massive Theatre Company

·             Avondale Business Association

Vice President

Board member

A family member is the Chair

Catherine Farmer

·             Avondale-Waterview Historical Society

·             Blockhouse Bay Historical Society

·             Portage Licensing Trust

·             Blockhouse Bay Bowls

·             Forest and Bird organisation

·             Grey Power

Member

 

Member

 

Trustee

Patron

Member

Member

Te’eva Matafai

·             Pacific Events and Entertainment Trust

·             Miss Samoa NZ

·             Malu Measina Samoan Dance Group

·             Pasifika Festival Village

·             Coordinators Trust ATEED

Aspire Events

Co-Founder

 

Director

Director/Founder

 

Chairperson

 

Director

Warren Piper

·             New Lynn RSA

·             New Lynn Business Association

Associate Member

Member

Jessica Rose

·             Women in Urbanism-Aotearoa,

Auckland Branch

·             Forest & Bird

·             Big Feels Club

·             Frocks on Bikes

·             Bike Auckland

·             Department of Conservation

Committee member

 

Member

Patron

Former co-chair

Former committee member

Employee

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.

External organisation

 

Leads

Alternate

Aircraft Noise Community Consultative Group

Warren Piper

Catherine Farmer

Avondale Business Association

Kay Thomas

Warren Piper

Blockhouse Bay Business Association

Warren Piper

Fasitua Amosa

New Lynn Business Association

Susan Zhu

Kay Thomas
Warren Piper

Rosebank Business Association

Fasitua Amosa

Warren Piper

Whau Coastal Walkway Environmental Trust

Fasitua Amosa

Jessica Rose

 

4          Confirmation of Minutes

 

Resolution number WH/2021/11

MOVED by Chairperson K Thomas, seconded by Member F Amosa:  

That the Whau Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 24 February 2021, as true and correct.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

 

7          Petitions

 

There were no petitions.

 

8          Deputations


8.1

Deputation: Visionwest’s Meri Kirihimete, Five Days of
Christmas event

 

Resolution number WH/2021/12

MOVED by Chairperson K Thomas, seconded by Member F Amosa: 

That the Whau Local Board:

a)      receive the presentation on VisionWest’s Meri Kirihimete, Five Days of Christmas event, and thank Brook Turner for his attendance.

 

CARRIED

 

 

8.2

Deputation: YMCA - Raise Up Programme: Jump Scare event

 

Resolution number WH/2021/13

MOVED by Deputy Chairperson S Zhu, seconded by Member J Rose:  

That the Whau Local Board:

a)      receive the presentation on YMCA Raise Up Programme, and thank Chelsey Harnell and Adam Brown-Rigg for their attendance.

 

CARRIED

 

 

8.3

Deputation: Davern Residents Society

 

Resolution number WH/2021/14

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)      receive the presentation on the proposed sale of 13 Davern Lane, New Lynn, and thank Annie Bradshaw and the supporting residents for their attendance.

 

CARRIED

 

9          Public Forum

 

9.1

Public Forum – Stormwater project at Ambrico Place – Linda Grant

 

Linda Grant and supporting residents of Ambrico Place attended the meeting to present their concerns about the planned stormwater works in the area and also expressed their opposition to losing access to Ambrico Reserve while the works are undertaken.

 

Resolution number WH/2021/15

MOVED by Chairperson K Thomas, seconded by Member F Amosa:  

That the Whau Local Board:

a)         receive the presentation on Ambrico Place, and thank Linda Grant and the supporting residents for their attendance.

 

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

In accordance with Standing Order 2.5.1 a Notice of Motion was received from Chair K Thomas and Member J Rose for consideration under item 12.

 

12

Notice of Motion - Sale of 13 Davern Lane, New Lynn

 

A copy of the Arborist Report and of the Notice of Motion has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WH/2021/16

MOVED by Chairperson K Thomas, seconded by Member J Rose:   

That the Whau Local Board:

a)      object to the proposed revocation of reserve status and subsequent sale of 13 Davern Lane, New Lynn.

b)      note the existence of a mature Pohutukawa tree and younger trees at 13 Davern Lane, New Lynn which would most likely be felled should the site be sold, and note the sensitivity around the removal of native trees in the Whau area.

c)      note that as well as providing for passive and active recreation, the reserve 13 Davern Lane, New Lynn fosters social cohesion and wellbeing within the community.

d)      note that the Whau is undergoing a significant increase in density and that intensification in the surrounding streets means that existing green spaces need to be retained.

e)      note that Tamāki Makaurau Auckland has declared a climate emergency, and that mature trees, reserves and green space are havens for biodiversity, sequester carbon, and mitigate the heat island effect within built up areas.

f)       request that the original consenting documents for the Davern Lane development be reviewed, with attention to the green space development contribution requirement from the council at the time.

g)      request detail and modelling on how current green space provision will service the anticipated population increase and associated community need.

h)      note that the process for asset recycling did not include feedback or agreement from Local Boards.

i)       note the size and scale of tree(s) in the attached image of Davern Lane.

 

CARRIED

 

Attachments

a     24 March 2021 Whau Local Board Item 12: Notice of Motion - Sale of 13 Davern Lane, New Lynn, Arborist Report

b     24 March 2021 Whau Local Board Item 12: Notice of Motion - Sale of 13 Davern Lane, New Lynn - Photo  

 

 

13

Whau Ward Councillor's update

 

Resolution number WH/2021/17

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)      receive the report and thank Whau Ward Councillor, Tracy Mulholland, for her update and attendance.

CARRIED

 

 

14

Whau Local Board Transitional Rates Grants

 

Resolution number WH/2021/18

MOVED by Chairperson K Thomas, seconded by Member F Amosa:  

That the Whau Local Board:

a)      note that transitional rates grants are ending 30 June 2021.

b)      note that the local board retains the budget for the transitional rates grants as Asset Based Services (ABS) budget as a separate line item, with discretion over its future allocation. This will enable the grants to be considered as part of the Governance Framework Review on funding for asset-based services.

c)      agree to reallocate the budget through the local work programme process.

 

CARRIED

 

 

15

Whau Local Board Grants Programme 2021/2022

 

A copy of the tabled Whau Grants Programme 2021/2022 has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WH/2021/19

MOVED by Member C Farmer, seconded by Member T Matafai:  

That the Whau Local Board:

a)         adopt the tabled Whau Grants Programme 2021/2022 subject to:

i)          the amendments set out in the document to be appended as Minutes Attachment A correcting the priorities for grants to ensure consistency with Whau Local Board Plan objectives

ii)         an amendment in the investment approach as set out on page 55 of the agenda to increase the maximum grant amount for local grants from $5,000 to $8,000.

 

CARRIED

 

 

 

Attachments

a     24 March 2021, Whau Local Board: Item 15 - Whau Local Board Grants Programme 2021/2022 - Updated

 

 

16

Local board input into preparation of the draft 2021 Regional Parks Management Plan

 

Resolution number WH/2021/20

MOVED by Chairperson K Thomas, seconded by Member J Rose:  

That the Whau Local Board:

a)         note the updates provided by staff in preparation of the draft Regional Parks

Management Plan 2021.

b)      thank the Whau residents who had provided suggestions through the first phase of consultation on the Regional Parks Management Plan review.

c)      emphasise the Whau Local Board’s support for increased tree canopy, action against climate change; protection of and free access to parks and open spaces as set out in its 2020 Whau Local Board Plan.

d)      note with interest, given the Whau Local Board area’s proximity to the Waitākere Ranges Regional Park and related coastal areas, the contents of the Waitākere Ranges Local Board’s submission and make the following recommendations in support of some themes that have been a key focus for its neighbouring board:

             i.        the review of the Regional Parks Management Plan should revisit the direction of works to protect kauri in the Waitakere Ranges Regional Park

           ii.        any proposals to close tracks permanently should be reviewed as part of this Regional Parks Management Plan review

          iii.        all regional parkland should be covered by an Order in Council for protection in perpetuity and where this is not the case (for example Taitomo Block) this action should be initiated immediately

          iv.        re-planting in regional parks should continue at current pace, with specific areas kept in pasture for recreational purposes and to protect landscapes and cultural features

           v.        re-planting be focused on indigenous species, not exotics

          vi.        emissions can be reduced by developing travel demand management so that people can access parks on public transport or shuttle buses

         vii.        the policy of “pack in, pack out” for waste should be continued

       viii.        there should be no charge to enter regional parks
 

          ix.        include policies and objectives to protect the dark sky and night sky viewing

           x.        Auckland Council needs to develop an acquisition plan for regional parks to guide the next 20 years

          xi.        there are opportunities for new regional parks close to urban areas and linkages between parks and maunga

         xii.        the naturalness and wildness of the Waitākere Ranges should be the priority for protection and management programmes should be directed to this end

       xiii.        Auckland Council ensures the control of harmful plant and animal pests in line with the Regional Pest Management Plan, liaise with Watercare to improve its biosecurity and support other agencies improving their research programme and monitoring reporting on kauri dieback.

e)    thank Antonina Georgetti, Local Board Advisor, for her attendance to

       speak to the item.

 

CARRIED

 

 

17

2021 Local Government New Zealand Conference and Annual General Meeting

 

Resolution number WH/2021/21

MOVED by Chairperson K Thomas, seconded by Member T Matafai:  

That the Whau Local Board:

a)      note the budget constraints in the current financial year and the recommended process for the appointment of attendees and delegates to the Local Government New Zealand 2021 Conference and Annual General Meeting in Blenheim from 15 to 17 July 2021.

b)      endorse the selection of one local board representative per cluster through the Local Board Chairs’ Forum and agree to put nominations for cluster representatives through the local board chair for consideration at their April 2020 meeting.

c)      note the process to submit remits to the Annual General Meeting and entries for the 2021 Local Government New Zealand Excellence Awards has been communicated to elected members on 2 March 2021.

d)      confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

e)      note that all local board members who are appointed to attend the conference will be confirmed to the General Manager Local Board Services by 15 April 2021 at the latest to ensure that they are registered with Local Government New Zealand.

f)       note that any member who wishes to attend the conference using their Individual Development Budget (IDB) allocation will need to subsidise the cost and must contact the General Manager Local Board Services by 8 April 2021 to make the necessary arrangements.

g)      note that the Governing Body will be appointing delegates to the 2021 LGNZ Annual General Meeting at their 25 March 2021 meeting, with the recommendation being to appoint Mayor Phil Goff as presiding delegate, and to appoint Chief Executive Jim Stabback and up to two other Auckland Council conference attendees as delegates.

h)      note that conference attendees can attend the 2021 Local Government New Zealand Annual General Meeting in an advisory capacity provided their names are included on the Annual General Meeting registration form, which will be signed by the mayor.

CARRIED

 

 

 

 

18

Whau Local Board Workshop Records

 

Resolution number WH/2021/22

MOVED by Chairperson K Thomas, seconded by Member F Amosa:  

That the Whau Local Board:

a)   note the records of the workshops held on 10 and 17 February 2021.

CARRIED

 

 

19

Governance Forward Work Calendar

 

Resolution number WH/2021/23

MOVED by Chairperson K Thomas, seconded by Member C Farmer:  

That the Whau Local Board:

a)   receive the governance forward work calendar for March 2021.

CARRIED

 

 

20        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

7.00 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................