Minutes of Waitākere Ranges Local Board

Waitākere Ranges Local Board

25 March 2021

Chair Greg Presland opened the meeting and welcomed those present.

There were no apologies.

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically, members were asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member	Organisation/Position
Mark Allen	- Community Waitākere – Executive Officer - Bethells Valley Fire – Senior Fire Fighter - Waitākere Licensing Trust – Trustee
Michelle Clayton	- Glen Eden Community House – Treasurer - Glen Eden Residents’ Association – Treasurer - Waitākere Community Organisation Grants Scheme (COGS) – Committee Member - The Personal Advocacy and Safeguarding Adults Trust – Trustee - Glen Eden Returned Services Association (RSA) – Member - Glen Eden Railway Trust – Member
Sandra Coney	- Waitematā District Health Board – Elected Member & Chair of Hospital Advisory Committee - Women’s Health Action Trust – Patron - New Zealand Society of Genealogists – Member - New Zealand Military Defence Society – Member - Cartwright Collective – Member - Piha Wetland Trust – Partner Peter Hosking is a Trustee for the Piha Wetland Trust
Greg Presland	- Whau Coastal Walkway Environmental Trust – Trustee - Combined Youth Services Trust – Trustee - Glen Eden Bid – Member - Titirangi Ratepayers and Residents Association – Member - Waitākere Ranges Protection Society – Member - Titirangi RSA – Member - Maungakiekie Golf Club – Member
Saffron Toms	- Titirangi Community House – Secretary - Huia-Cornwallis Residents and Ratepayers Association – Committee Member
Ken Turner	- Huia-Cornwallis Residents and Ratepayers Association – Committee Member

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External community group or organisation	Lead	Alternate
Aircraft Noise Community Consultative Group	Mark Allen	Saffron Toms
Ark in the Park	Mark Allen	Sandra Coney
Friends of Arataki and Waitākere Regional Parkland Incorporated	Michelle Clayton	Sandra Coney
Glen Eden Business Improvement District (Glen Eden Business Association)	Michelle Clayton	Greg Presland
Glen Eden Playhouse Theatre Trust	Ken Turner	Mark Allen
Te Uru Waitākere Contemporary Gallery	Mark Allen	Saffron Toms and Sandra Coney
The Rural Advisory Panel	Ken Turner	Saffron Toms

4 Confirmation of Minutes

Resolution number WTK/2021/14

MOVED by Chairperson G Presland, seconded by Member M Clayton:

That the Waitākere Ranges Local Board:

a) confirm the minutes of its ordinary meeting, held on Thursday, 25 February 2021, as true and correct.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	Deputation - Michelle Swanepoel - Pest Free Waitākere Ranges Alliance (PFWRA)
	Pamela Gill, PFWRA Co-Chair and Michelle Swanepoel, PFWRA Coordinator, attended to present to the Board about the Pest Free Waitākere Ranges Alliance. A copy of the tabled document and presentation have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.
	Resolution number WTK/2021/15 MOVED by Chairperson G Presland, seconded by Member S Coney: That the Waitākere Ranges Local Board: a) receive the presentation and thank Pamela Gill, PFWRA Co-Chair and Michelle Swanepoel, PFWRA Coordinator, for their attendance. CARRIED
	Attachments a 25 March 2021, Waitākere Ranges Local Board: Item 8.1 - Deputation - Michelle Swanepoel - Pest Free Waitākere Ranges Alliance (PFWRA) Tabled Document b 25 March 2021, Waitākere Ranges Local Board: Item 8.1 - Deputation - Michelle Swanepoel - Pest Free Waitākere Ranges Alliance (PFWRA) Presentation

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11	Waitākere Ward Councillors' Update
	This item was withdrawn.

12	Landowner approval application for stormwater infrastructure at Harold Moody Reserve at 44 Glendale Road, Glen Eden
	Haya Hamilton, Land Use Advisor, Mark Iszard, Growth & Developments Team Manager (via Skype for Business), and Darren Cunningham, Land Use Manager (via Skype for Business) were in attendance to speak to this item.
	MOVED by Chairperson G Presland, seconded by Member M Clayton: That the Waitākere Ranges Local Board: a) agree that Item 12: Landowner approval application for stormwater infrastructure at Harold Moody Reserve at 44 Glendale Road, Glen Eden be deferred until the next meeting of the Waitākere Ranges Local Board scheduled to be held on Thursday, 22 April 2021 at 4.00pm, pending advice from staff on the following: i) whether the application aligns with the requirements of the Reserves Act 1977, in particular sections 42 and 48.
	MOVED by Deputy Chairperson S Toms, seconded by Member S Coney, an amendment by way of addition of a) ii): That the Waitākere Ranges Local Board: a) agree that Item 12: Landowner approval application for stormwater infrastructure at Harold Moody Reserve at 44 Glendale Road, Glen Eden be deferred until the next meeting of the Waitākere Ranges Local Board scheduled to be held on Thursday, 22 April 2021 at 4.00pm, pending advice from staff on the following: i) whether the application aligns with the requirements of the Reserves Act 1977, in particular sections 42 and 48. ii) advice from Healthy Waters with respect to the impact of the proposal on erosion further downstream. CARRIED
	Note: Following the passing of the amendment, Deputy Chair Toms requested a change to the substantive motion, the addition of the words “including the cumulative effect of” to the wording in clause a) ii). The meeting agreed to this change and the substantive motion was put as follows.
	Resolution number WTK/2021/16 That the Waitākere Ranges Local Board: a) agree that Item 12: Landowner approval application for stormwater infrastructure at Harold Moody Reserve at 44 Glendale Road, Glen Eden be deferred until the next meeting of the Waitākere Ranges Local Board scheduled to be held on Thursday, 22 April 2021 at 4.00pm, pending advice from staff on the following: i) whether the application aligns with the requirements of the Reserves Act 1977, in particular sections 42 and 48. ii) advice from Healthy Waters with respect to the impact of the proposal on the water course including the cumulative effect of any erosion further downstream. CARRIED

13	Waitākere Ranges Local Board Transitional Rates Grants
	Member M Allen left the meeting at 5.11pm.
	David Rose, Lead Financial Advisor, was online via Skype for Business to speak to this item.
	Resolution number WTK/2021/17 MOVED by Chairperson G Presland, seconded by Member M Clayton: That the Waitākere Ranges Local Board: a) note that transitional rates grants are ending 30 June 2021. b) note that the local board retains the budget for the transitional rates grants as Asset Based Services (ABS) budget as a separate line item, with discretion over its future allocation. This will enable the grants to be considered as part of the Governance Framework Review on funding for asset-based services. c) agree to reallocate the budget through the local work programme process to the community grants scheme. CARRIED

2021 Local Government New Zealand Conference and Annual General Meeting

Member M Allen returned to the meeting at 5.14pm.

Resolution number WTK/2021/18

MOVED by Chairperson G Presland, seconded by Member M Allen:

That the Waitākere Ranges Local Board:

a) acknowledge the budget constraints facing Auckland Council which led staff to recommend a smaller number of attendees than normal.

b) note that the Local Government New Zealand conference is the main opportunity for local board members to be exposed to emerging issues in the sector, advocate on behalf of their communities to their peers and government, and build connections with their peers from across the sector during an electoral term.

c) is concerned that the proposed approach will not ensure adequate representation of the communities at the conference.

d) request that Deputy Chair Toms attend the conference paid for by that member’s individual development budget and a pro-rata reduction of an equal amount from the remaining members’ individual development budget to make up any shortfall.

CARRIED

Local board feedback for inclusion in Auckland Council submissions

Resolution number WTK/2021/19

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:

That the Waitākere Ranges Local Board:

a) delegate authority to the Chair and Deputy Chair to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils.

b) note that the local board can continue to use its urgent decision process to approve and submit the local board’s input into Auckland Council submissions on formal consultation from government departments, parliament, select committees and other councils, if the Chair and Deputy choose not to exercise the delegation approved in recommendation a).

c) note that this delegation will only be exercised where the timeframes do not allow for local board input to be considered and approved at a local board meeting.

d) note all local input approved and submitted for inclusion in an Auckland Council submission is to be included on the next local board meeting agenda for the public record.

CARRIED

Chair's Report - March 2021

Resolution number WTK/2021/20

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:

That the Waitākere Ranges Local Board:

a) receive Chair Greg Presland’s tabled report for March 2021.

CARRIED

Attachments

a 25 March 2021, Waitākere Ranges Local Board: Item 16 - Chair's Report - March 2021

Workshop Records

Resolution number WTK/2021/21

MOVED by Chairperson G Presland, seconded by Deputy Chairperson S Toms:

That the Waitākere Ranges Local Board:

a) receive the attached workshop records and supporting materials for 18 and 25 February and 4 March 2021.

CARRIED

Governance Forward Work Programme

Resolution number WTK/2021/22

MOVED by Chairperson G Presland, seconded by Member M Clayton:

That the Waitākere Ranges Local Board:

a) receive the governance forward work programme calendar for March 2021.

CARRIED

19 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

5.42pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Greg Presland
Deputy Chairperson	Saffron Toms
Members	Mark Allen
	Michelle Clayton
	Sandra Coney, QSO
	Ken Turner