I hereby give notice that an ordinary meeting of the Albert-Eden Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 20 April 2021

2.00pm

Albert Eden Local Board Office
135 Dominion Road
Mt Eden

 

Albert-Eden Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Margi Watson

 

Deputy Chairperson

Lee Corrick

 

Members

Graeme Easte

 

 

Rachel Langton

 

 

Julia Maskill

 

 

Christina Robertson

 

 

Kendyl Smith

 

 

(Quorum 4 members)

 

 

 

Michael Mendoza

Democracy Advisor - Albert - Eden

 

15 April 2021

 

Contact Telephone: 021 809 149

Email:.Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Albert-Eden Local Board

20 April 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

6.1     Acknowledgement - Friends of Maungawhau Incorporated Society             5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    6

9          Public Forum                                                                                                                  6

9.1     Public Forum - Parafed Auckland and Parafed Auckland Shooting Club     6

10        Extraordinary Business                                                                                                6

11        Albert-Eden Local Grants Round Two 2020/2021, grant allocations                       9

12        Thriving Town Centres local economic development grants 2020/2021            125

13        Auckland Council’s Performance Report: Albert-Eden Local Board for November 2020 to February 2021                                                                                               133

14        Review of the Code of Conduct - draft revised code                                             191

15        Draft Statement of Expectations for Council-controlled Organisations             295

16        Proposal to make a new Public Trading and Events Bylaw                                 311

17        Public feedback on proposal to make new navigation rules                                393

18        Statement of proposal to amend the Animal Management Bylaw and controls 495

19        Albert-Eden Local Board input into Auckland Council's submission on the Climate Change Commission's draft advice                                                                         597

20        Albert-Eden-Puketāpapa Ward Councillors' Updates                                           793

21        Chairperson's Report                                                                                                795

22        Board Members' Reports                                                                                          803

23        Albert-Eden Local Board 2021 Governance Forward Work Calendar                 805

24        Albert-Eden Local Board Workshop Records                                                        811

25        Consideration of Extraordinary Items

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Albert-Eden Local Board:

a)         confirm the minutes of its ordinary meeting held on Tuesday, 16 March 2021, as  true and correct.

 

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

6.1       Acknowledgement - Friends of Maungawhau Incorporated Society

Te take mō te pūrongo

Purpose of the report

1.       For the local board to note a formal acknowledgement on the meeting agenda.

Whakarāpopototanga matua

Executive summary

2.       The members of the Albert-Eden Local Board wish to acknowledge and congratulate Friends of Maungawhau Incorporated Society for the 20 years of volunteering and campaigning work to ensure the preservation and protection of Maungawhau and notes that the group has recently decided to disband but intend to carry-on their work as a volunteer group.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      acknowledge the significant contribution that Friends of Maungawhau Incorporated Society have made for 20 years in volunteering, campaigning and working on the whenua to ensure the preservation and protection of the natural and cultural character of Maungawhau and to defend it against harm and unsustainable use and note that they are dissolving their society but hope to carry on as an informal volunteer group.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Parafed Auckland and Parafed Auckland Shooting Club

Te take mō te pūrongo

Purpose of the report

1.       To enable an opportunity for Michael Johnson to deliver a presentation during the Public Forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2.       Michael Johnson – Parafed Auckland and Parafed Auckland Shooting Club, will be in attendance to deliver a presentation to the local board regarding the club’s recently submitted lease renewal application and to update the local board on the club’s recent activities.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      thank Michael Johnson – Parafed Auckland and Parafed Auckland Shooting Club, for his attendance and Public Forum presentation.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Albert-Eden Local Board

20 April 2021

 

 

Albert-Eden Local Grants Round Two 2020/2021, grant allocations

File No.: CP2021/03450

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline the applications received for Albert-Eden Local Grants Round Two 2020/2021.

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received for the Albert-Eden Local Grants Round Two 2020/2021 (Attachment B).

3.       The Albert-Eden Local Board adopted the Albert-Eden Local Board Community Grants Programme 2020/2021 on 5 May 2020 (Attachment A). The document sets application guidelines for contestable grants.

4.       The local board has set a total community grants budget of $140,500 for the 2020/2021 financial year. A total of $69,344.88 was allocated in the previous grant rounds. This leaves a total of $71,155.12 to be allocated to one local grants and one quick response round.

5.       Twenty-six applications were received for Albert-Eden Local Grants Round Two 2020/2021, requesting a total of $142,524.88.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      agree to fund, part-fund or decline each application in Albert-Eden Local Grants Round Two 2020/2021 listed in the following table:   

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2101-212

Jessica Fenton

Action Education Incorporated

Arts and culture

Towards the cost of delivering seven “JAFA Poetry Slam” events at the Cityside Baptist Church in Mt Eden, including the cost of venue hire, marketing, refreshments, printing, administration and COVID-19 safety resources, facilitation fees for the featured poets and wages for the key event roles.

$4,457.00

Eligible

LG2101-241

The Operating Theatre Trust - Tim Bray Theatre Company

Arts and culture

Towards 140 free show tickets for children from low decile schools in the local board area to attend the theatre production "A Lion in The Meadow and Other Stories by Margaret Mahy”, for the Auckland tour across four venues.

$3,043.60

Eligible

LG2101-242

The Dust Palace Charitable Trust

Arts and culture

Towards the cost of delivering free programming around the themes of the all-ages circus theatre show "Into the Bush", which includes four free workshops, a community wardrobe, and a photo booth, specifically the cost of marketing materials, workshop artist fees, food, photo booth hire, the project coordinator and the stage manager fees.

$3,168.00

Eligible

LG2101-243

Manukau Beijing Opera Society Incorporated

Arts and culture

Towards the venue hire cost for the Beijing Opera rehearsals at the Outhwaite hall.

$3,000.00

Eligible

LG2101-247

Carlene Newall de Jesus

Arts and culture

Towards venue hire, artist fees, theatrical property, costumes and equipment hire for the creative project "Strands: A Collage of the Year We Saw".

$4,615.00

Eligible

LG2101-249

Little Unique

Papaya Stories LTD

Arts and culture

Towards marketing, printing, fence hire, event management, and photography costs for the Art Street Fair on 19 June 2021.

$3,211.25

Eligible

LG2101-250

Eden Arts: Maungawhau Mount Eden Community Arts Trust

Arts and culture

Towards musicians’ fees, printing, and advertising costs for the “Mt Eden Chamber Music Festival” to be held between 29 October to 31 October 2021.

$5,000.00

Eligible

LG2101-252

Sierra Diprose

Arts and culture

Towards costs to deliver an interactive art installation "the "Creative Human Project" at The Gribblehirst Hub, which includes the cost of labour, materials, and artist fees for the art installations and event over two weekends in May 2021.

$7,665.29

Eligible

LG2101-206

Ngatira Tennis Club Incorporated

Community

Towards the cost of garden maintenance and remedial work in and around the tennis club.

$3,530.00

Eligible

LG2101-207

New Settlers Family and Community Trust

Community

Towards materials and equipment including the purchase of a sewing machine, petrol vouchers for volunteers, coordinator and tutor cost for the fortnightly art and craft group for refugee women from 9 May 2021 to 29 May 2022 at the Ōwairaka Community Hub.

$6,500.00

Eligible

LG2101-209

Bhartiya Samaj Charitable Trust

Community

Towards counsellor fees.

$8,000.00

Eligible

LG2101-214

Big Buddy Mentoring Trust

Community

Towards the office rental costs from July to September 2021.

$6,000.00

Eligible

LG2101-219

Mount Albert Community Playgroup Incorporated

Community

Towards Rattray Room hire at Mt Albert Community and Leisure Centre from May 2021 to April 2022.

$5,947.50

Eligible

LG2101-224

Mt Albert Presbyterian Church

Community

Towards the purchase of a smart television for the Mt Albert Presbyterian Church Hall, including the cost of a bracket to fix the television to the wall.

$5,000.00

Eligible

LG2101-229

Chloe Fong

This Local Piggy Limited

Community

Towards the setup costs of an online grocery marketplace, including marketing, outreach materials, website development, and set up costs for the delivery of the food.

$3,550.67

Eligible

LG2101-230

Inner Fit New Zealand

Community

Towards annual telecommunication costs for the trust from 1 May to 31 December 2021.

$4,000.00

Eligible

LG2101-232

Home and Family Counselling Incorporated

Community

Towards the counselling sessions for the Albert-Eden community between 1 May 2021 to 1 October 2021.

$8,000.00

Eligible

LG2101-239

Mt Albert Ramblers Softball Club Incorporated

Community

Towards the purchase and installation costs for security cameras for the Mt Albert Ramblers Softball Club, Warren Freer Park.

$5,725.00

Eligible

LG2101-240

Royal New Zealand Plunket Trust

Community

Towards the purchase and installation of two heat pumps at the Sandringham Clinic, and the purchase and installation of new carpet at the Mt. Albert Clinic.

$5,836.30

Eligible

LG2101-246

The Metro Mount Albert Sports Club Incorporated

Community

Towards the maintenance re-roofing, spouting, and guttering for the clubrooms based in Phyllis Reserve and purchase of a community rubbish bin.

$6,885.27

Eligible

LG2101-216

Social Nature Movement Limited

Environment

Towards educator costs and safety equipment

$8,000.00

Eligible

LG2101-217

Sanctuary Community Organic Garden Mahi Whenua Incorporated

Environment

Towards the purchase and installation of a rainwater tank

$6,000.00

Eligible

LG2101-235

Gourmet Pepper Limited

Events

Towards the audio-visual hire costs to deliver the "Eden Carols in the Park" events.

$8,000.00

Eligible

LG2101-203

Campbell Park Tennis Club Incorporated

Sport and recreation

Towards the cost of court hire and a lighting automation system for the "Are your Sundays Free" project between May to July 2021.

$5,140.00

Eligible

LG2101-228

Auckland Swords Club Incorporated

Sport and recreation

Towards the club's coaching costs including four beginners, two intermediate and 25 sessions of the strength and conditioning coaching costs.

$5,250.00

Eligible

LG2101-238

The Auckland Table Tennis Association Incorporated

Sport and recreation

Towards the purchase of ten table tennis tables for the 'Tables in Communities” project.

$7,000.00

Eligible

Total

 

 

 

$142,524.88

 

 

 

 

Horopaki

Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.       Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme.

8.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close any additional accountability requirements.

 

9.       The Albert-Eden Local Board adopted the Albert-Eden Local Board Community Grants Programme 2020/2021 on 5 May 2020 (Attachment A). The document sets application guidelines for contestable grants.

10.     The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

11.     The local board has set a total community grants budget of $140,500 for the 2020/2021 financial year. A total of $69,344.88 was allocated in the previous grant rounds. This leaves a total of $71,155.12 to be allocated to one local grants and one quick response round.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.     The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

·        local food production and food waste reduction

·        decreasing use of single-occupancy transport options

·        home energy efficiency and community renewable energy generation

·        local tree planting and streamside revegetation

·        education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

15.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     Local boards are responsible for the decision-making and allocation of local board community grants.  The Albert-Eden Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

17.     Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

18.     A summary of each application received through Albert-Eden Local Grants Round Two 2020/2021 applications is provided in Attachment B.

Tauākī whakaaweawe Māori

Māori impact statement

19.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grants processes.

20.     Seven applicants applying to Albert-Eden Local Grants Round Two 2020/2021 indicate projects that target Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

21.     The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

22.     The local board has set a total community grants budget of $140,500 for the 2020/2021 financial year. A total of $69,344.88 was allocated in the previous grant rounds. This leaves a total of $71,155.12 to be allocated to one local grants and one quick response round.

23.     Twenty-six applications were received for Albert-Eden Local Grants Round Two 2020/2021, requesting a total of $142,524.88.

24.     Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

26.     Following the Albert-Eden Local Board allocating funding for round two of the local grants round, grants staff will notify the applicants of the local board’s decision.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Albert-Eden Local Board Grants Programme 2020/2021

17

b

Albert-Eden Local Grants Round Two 2020/2021 grant applications

25

      

Ngā kaihaina

Signatories

Author

Moumita Dutta - Senior Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Nina Siers - Local Area Manager

 


Albert-Eden Local Board

20 April 2021

 

 

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Albert-Eden Local Board

20 April 2021

 

 

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Albert-Eden Local Board

20 April 2021

 

 

Thriving Town Centres local economic development grants 2020/2021

File No.: CP2021/03882

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the expressions of interest (EOI) for the Thriving Town Centres local economic development grants 2020/2021 (Attachment A).

Whakarāpopototanga matua

Executive summary

2.       There are five business associations and four business improvement districts (BIDs) across the Albert-Eden Local Board area. BIDS are funded through a targeted rate in their area administered under the Auckland Council Business Improvement District Policy 2016.

3.       The Albert-Eden Local Board has allocated budget from its 2020/2021 work programme for local economic development (LED) EOI grants to support BIDs and business associations with economic development activities in local town centres

4.       The total available budget is $60,000. The total amount requested is $50,000 through applications from three business associations and one BID.

5.       The remaining budget of $10,000 is recommended to fund a business mentor to develop business mentoring and strategic planning for business associations currently in need of additional support. This support would not be available to BIDs. This support is a continuation of work initiated in 2020/2021 and funded by the local board in response to COVID-19 lockdowns.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      approve the following local economic development grant allocations from 512: Placemaking: Thriving town centre local placemaking line in the 2020/2021 work programme:

Application number

Name of Business Association or Business Improvement District

Purpose of funding

Amount

AE2021-04

Dominion Road Business Association (BID)

Towards gateway signage

$5,000

 

AE2021-01

Balmoral Chinese Business Association

Dominion Road Moon Festival

$25,000

 

AE2021-03

Greenwoods Village Epsom Business Association

Promotion, networking, activation

$10,000

 

AE2021-02

Sandringham Business Assoc.

Sandringham Spring Festival

$10,000

 

Total                                                                      

$50,000

 

b)      approve the allocation of $10,000 from line 512: Placemaking: Thriving town centre local placemaking in the 2020/2021 work programme to engage a business mentoring and strategic planning specialist to support business associations in the local board area.

 

Horopaki

Context

6.       The 2020/2021 work programme line 512: Placemaking: Thriving town centre local placemaking is an integrated programme of work. It includes local economic development support and placemaking activities, the latter which is currently focused in Balmoral and Point Chevalier. The total funding allocation for this integrated programme is $128,000.

7.       The local economic development (LED) EOI grants portion of this integrated programme has an allocated budget of $60,000.

8.       The grant round opened for EOI applications on 18 December 2020 and closed on 14 February 2021. Staff approached all the business associations and BIDs in the local board area to invite them to apply. 

9.       Applications were received from three business associations and one BID, totaling a requested amount of $50,000.

10.     The applications were presented to the local board at a workshop on 9 March 2021.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     Staff have assessed the applications received against the following criteria:

·     the project is led and initiated by a local business association.

·     the applicant completed their previous project applications.

·     the activities contribute towards a thriving town centre.

·     the projects showcase local collaboration.

·     the initiative aims to achieve outcomes for the business community in the town centre.

·     the initiative has a wider community involvement and benefit.

·     if it’s an event, it increases community connection and belonging.

12.     Table 1 summarises the EOI applications received, funding amount requested and funding amount recommended.

Table 1: EOI applications received and funding recommendation

Name of Business Association or Business Improvement District

Purpose of funding

Funding amount requested

Funding amount recommended

Dominion Road Business Association (BID)

Towards gateway signage

$5,000

 

$5,000

 

Balmoral Chinese Business Association

Dominion Road Moon Festival planning and implementation

$25,000

 

$25,000

 

Greenwoods Corner Epsom Village

Promotion, networking, activation

$10,000

 

$10,000

 

Sandringham Business Association

Sandringham Spring Festival planning and implementation

$10,000

 

$10,000

 

Total                                                                                         $50,000

$50,000

 

Greenwoods Corner Epsom Village

13.     This newly formed business association is a well organised group of local business owners who have developed their strategic plan as part of the business mentoring provided in 2020. Progressing in achieving their activities was shared with the local board at a workshop on 23 February 2021. They aim to work towards achieving their vision by implementing further activities through the EOI funding in 2021.

14.     Staff recommend that the local board approves $10,000 EOI grant funding to Greenwoods Corner Epsom Village to further develop and deliver on its goals for Greenwoods Corner.

15.     Funding will be used to implement initiatives designed to improve, enhance and revitalise the town centre for the benefit of both local businesses and residents, and to attract visitors from the wider Auckland region. The initiatives developed will aid to support economic recovery of businesses in the town centre.

Balmoral Chinese Business Association

16.     Balmoral Chinese Business Association (BCBA) is in the process of formally joining the Dominion Road BID following a formal voting process in April 2021. They are planning to deliver another Dominion Road Moon Festival in September 2021. 

17.     The festival has attracted the interest of Auckland Unlimited, who in 2020 planned and funded a Dumplings on Dominion event to take place at the end of the festival. BCBA and Auckland Unlimited will continue to work together to develop this event in 2021.

18.     Staff recommend that the local board approve $25,000 grant funding to BCBA towards the development and delivery of the Dominion Road Moon Festival.

Sandringham Business Association

19.     The Sandringham Business Association (SBA) application requests a grant of $10,000 to support implementation of their signature event Sandringham Spring Festival. A new SBA committee has been formed with the assistance of the business mentor. The SBA delivered an event in November 2020 and presented an event debrief to the local board at a workshop on 23 February 2021.

20.     Staff recommend that the local board approve $10,000 grant funding to SBA for the delivery of the Sandringham Spring Festival in 2021. The event provides an opportunity to unite the community through a street festival including music, entertainment, food and trading.

Dominion Road Business Association

21.     The Dominion Road Business Association (DRBA) implemented the Purple Flag accreditation in 2020 with previous EOI funding from the local board. Details about this was presented to the local board at a workshop on 23 February 2021.

22.     The DRBA application requests a grant of $5,000 towards the establishment of a gateway sign as a way of helping to promote Dominion Road as Auckland's iconic strip. The sign will be solar-powered and lit by liquid crystal display lighting enabling the signage to display changing or static colours at night. DRBA will engage specialists to manage the consenting and delivery of the sign.

23.     DRBA has actively collaborated with the BCBA and is in the process of expanding the BID to include BCBA. DRBA are planning for the delivery of the Dominion Road Moon Festival with BCBA. With the newly expanded BID, the planned gateway signage is an expression of the move to create a whole of Dominion Road identity and contributes towards placemaking.

24.     Staff recommend that the local board approve $5,000 grant funding to DRBA as contribution towards the gateway signage project development.

The Fringe District (Kingsland) and Mt Eden Village Business Improvement Districts

25.     The Fringe District (Kingsland) and Mt Eden Village BIDs forwarded project proposals after the EOI closing date.

26.     Staff were unable to consider the late proposals. Proposals from The Fringe District (Kingsland) and Mt Eden Village are not included or analysed in the above schedule or budget allocation recommendations as they did not apply within the allocated timeframe.

27.     The Fringe District’s proposal included two possible projects for local board funding:

·     $14,000 for eight Date Night events during April – November 2021. The events aim to provide free babysitting in exchange for caregivers dining in The Fringe District. 

·     $6,000 towards a subsidised school holiday program for children of the business community in Kingsland.

28.     Mt Eden Village’s project proposal requests funding towards improving the informational signage in Mt Eden Village. They are requesting funding from the local board as a contribution with the BID covering the majority of the cost. 

29.     If the local board wishes to support the two late proposals, additional funding would be required.

Covid-19 recovery and business mentoring support for business associations

30.     Voluntary community organisations have been impacted by COVID-19, including business associations in town centres. In 2019/2020 the local board allocated an additional $36,000 to BIDs and business associations to assist with COVID-19 recovery.

31.     In addition, $15,000 was allocated for business mentoring. Staff have been working with a business mentor to develop business mentoring and strategic planning for business associations (not BIDs) currently in need of additional support. An overview report summarising key activities and insights from this work was presented to the local board at a workshop on 2 March 2021.

32.     Based on the insights in the report and the feedback from business associations, staff recommend that the local board continue to support the business mentor programme by allocating the remaining $10,000 towards this.

33.     Business mentoring support will be available to all business associations (not BIDs) within the Albert-Eden Local Board area and tailored to their specific needs. Any additional funding allocated over the recommended amount would enable more time to be spent with the business associations and therefore additional support and mentoring to occur.

34.     The key outcomes of the mentoring and planning support package would be to strengthen the business associations in the following ways:

·     A strong committee with good representation from their business community.

·     Associations have a plan to build good structure and processes.

·     A clear strategic or annual plan for their association’s activities. 

·     Network meetings are in place to encourage connection between the associations and to collectively build their capability in running associations.

·     Opportunities are taken to collaborate with and learn from other business associations.

·     Committees are prepared with good advice for changes in the legal environment for incorporated societies.

Tauākī whakaaweawe āhuarangi

Climate impact statement

35.     The local board work programmes aim to respond to Auckland Council’s commitment to address climate change by providing information and advice to individuals and groups with projects that support community events to ensure climate change imperatives are considered in their delivery.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

36.     The Thriving Town Centres programme for Albert-Eden, including the relationships with BIDs and BAs, is managed by Auckland Council’s Connected Communities department with advice from the teams in CCO/External Partnerships and Auckland Unlimited.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

37.     The local board is responsible for the decision-making and allocation of the EOI applications.

38.     The local economic development grants support delivery of the following Albert-Eden Local Board Plan 2020 outcomes:

·   A strong local economy and with thriving town centres.

·   Resilient, connected and empowered communities who value diversity.

39.     The local board provided feedback about the applications and recommended funding allocations at a workshop on 9 March 2021.

Tauākī whakaaweawe Māori

Māori impact statement

40.     The local board work programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori.

41.     Staff will encourage the business associations to connect with Māori businesses and enterprises to deliver or take part in events where relevant.

42.     For example, as part of the Balmoral Moon Festival business associations in the area have partnered with Māori enterprises, and Māori enterprise stall holders are invited to participate.  The Dominion Road Moon Festival will include Māori tikanga principles and staff will provide cultural support for the events in the area.

Ngā ritenga ā-pūtea

Financial implications

43.     The 2020/2021 local board work programme line 512: Placemaking: Thriving town centre local placemaking has an allocated budget of $60,000 for local economic development grants, as part of an integrated programme.

44.     Staff recommend allocating $50,000 in grant funding to four BIDs and BAs and allocate the remaining $10,000 to continue the business mentor programme.

45.     Funding recommendations are based on available budgets at the time EOI applications were received. To avoid disruption to identified projects and reduction of delivery, any funding allocated to the late applications from The Fringe District (Kingsland) and Mount Eden Village BIDs would need to be funded from alternative budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

46.     The assessment process has identified a low risk with the associated applications based on the accountability and reporting received.

47.     Recommendations for EOI allocations are based on assessment criteria as outlined in paragraph 11 and reflect the ability of business associations or BIDs to successfully deliver the projects described. Reductions or variations in funding allocations may compromise business associations or BIDs project delivery, future development and resilience.

48.     Recommendations for continued business mentoring and support are based on insights from the business mentor overview report presented to the local board at a workshop on 2 March 2021. Funding reduction for this work would contribute to an erosion of capacity and resilience built to date in business associations that are in most need.

49.     The intention of the work is to ensure business associations have capacity to deliver projects in future and a lack of funding could result in inconsistent, unplanned delivery and business associations folding due to absence of timely advice.

Ngā koringa ā-muri

Next steps

50.     Staff will administer funding agreements for the successful applicants.

51.     Staff will administer the funding agreement for the business mentor support.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

2020/2021 Thriving Town Centres and Local Economic Development EOI summary

131

     

Ngā kaihaina

Signatories

Author

Sunita Kashyap - Practice Manager Operations, Connected Communities

Authorisers

Mirla Edmundson - General Manager Libraries & Information

Nina Siers - Local Area Manager

 


Albert-Eden Local Board

20 April 2021

 

 

PDF Creator


PDF Creator


Albert-Eden Local Board

20 April 2021

 

 

Auckland Council’s Performance Report: Albert-Eden Local Board for November 2020 to February 2021

File No.: CP2021/02826

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Albert-Eden Local Board with an integrated performance report for November 2020 to February 2021.

Whakarāpopototanga matua

Executive summary

2.       This report includes financial performance, progress against work programmes, key challenges the local board should be aware of and any risks to delivery against the 2020/2021 work programme.

3.       The key activity updates from this period are:

·        $9,120 of community grants funding (533) was allocated.

·        The following events were successfully delivered; Citizenship ceremony (525); Albert-Eden Schools Cultural Festival (530) held on 28 November 2020; Carols at Potters Park (531) held on 13 December 2020; Movies in Parks (532) ‘The Princess Bride’ held on 13 February 2021 at Windmill Reserve and Albert Eden Business Excellence Awards (2177) held on 10 November 2020.  Big Gay Out held 14 February 2021 supported by the local board through the Event partnership fund (529).

·        The first Epsom-Eden combined network (510) meeting was held at Mt Eden Village Centre with over 40 participants. The mailing list has grown to 100 people.

·        Renewals for Walker Park fence, Owairaka Park drinking fountain, Sandringham Community Centre playground works and the safety matting at Rocket Park are now complete.

·        Seven activations were delivered with over 800 participants in attendance through the Active Play Programme (130).

·        Ecological volunteer activities (131) contributed a total of 1,584 volunteer hours towards pest control, wetland maintenance and site preparation for winter planting.

·        A Shade and Shelter Assessment and Play Network Gap Analysis have been completed and adopted at the business meeting on 16 March 2021 (2222).

·        Forty on-site visits have been completed as part of the Industrial Pollution Prevention Programme Dominion Road (1706).  Eleven reports have been issued to businesses with recommendations for onsite improvements.

4.       All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk):

·   Te Kete Rukuruku tranche 1 (2224) is currently on hold. This project is awaiting the adoption of a new council naming policy. If progress is not made this financial year it is recommended the budget is carried forward to complete delivery of tranche one next financial year.

·   Te Teke Rukuruku tranche 2 (4). Due to the delays in tranche 1, tranche 2 cannot be delivered this financial year. It is recommended the budget be reallocated for other purposes

5.       The financial performance report compared to budget 2020/2021 is attached. There are some points for the local board to note:

·   Overall operating results for the first eight months of the year is two per cent below the budget due to higher revenue and lower expenditure.

·   Revenue is above budget by 25 per cent while expenditure is three percent below budget overall.

·   Asset-based services expenditure was affected by COVID-19 restrictions which resulted in the closures of council assets, facilities, and parks while essential services continued to be maintained.

·   Locally-driven Initiatives expenditure is below budget by 12 per cent as projects are in various stage of delivery. Capital expenditure delivery is below the budget by 12 per cent and mainly focused on local asset renewals and sports development.

6.       Due to a range of different factors there is funding from existing projects available to re-allocate to other purposes. Recommendations are provided to reallocate $57,300 of Locally-driven Initiatives operating expenditure budgets and $1,134 revenue generated from filming.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive the performance report for November 2020 to February 2021.

b)      re-allocate Locally-driven Initiatives operating expenditure budgets as follows:

Activity name – project with underspent budget

Amount available for reallocation

Activity name and amount to be reallocated

Event partnership fund Albert-Eden (529)

$5,000

Accommodation grants (534) - $5,000

Learn to Swim programme (132)

$11,000

Ecological Restoration Contract (215), including Windmill Reserve hill area community weeding and planting day - $11,000

Local civic events (527)

 

$4,000

Enabling shared use of space (524) - $4,000

Community response fund (2334)

$32,800

Community grants (533) - $15,000

Accommodation grants (534) - $6,800

Te Kete Rukuruku tranche 2 (4)

$15,500

Thriving town centres : Business association expression of interest grants (512) - $15,000

Accommodation grants (534) - $500

 

c)      allocate $1,134 of film revenue to fund a Whale Tales programme in one primary school within the Albert-Eden Local Board area.

Horopaki

Context

7.       The Albert-Eden Local Board has an approved 2020/2021 work programme for the following operating departments:

·        Arts, Community and Events;

·        Parks, Sport and Recreation;

·        Libraries and Information;

·        Community Facilities: Build Maintain Renew;

·        Community Leases;

·        Infrastructure and Environmental Services;

·        Plans and Places;

8.       Since the work programmes were approved the Customer and Communities Services directorate has been restructured. Two new departments were created - Connected Communities and Regional Service Planning, Investment and Partnerships, and the Southern Initiative and Western Initiative moved into the directorate as a new department - Community and Social Innovation. Units from the previous departments Arts, Community and Events; Libraries and Information; and Service, Strategy and Integration were incorporated into the three new departments. The table below shows the distribution

Table 1: Changes to Departments in Customer and Communities Services directorate

Previous Department - Unit

Current Department - Unit

Arts, Community and Events - Community Places

Connected Communities – Community Places

Arts, Community and Events - Community Empowerment

Connected Communities – Community Empowerment

Arts, Community and Events - Community Empowerment (Youth)

Community and Social Innovation – Youth Empowerment

Arts, Community and Events - Arts & Culture

Regional Service Planning, Investment and Partnerships – Arts & Culture

Arts, Community and Events - Events

Regional Service Planning, Investment and Partnerships – Events

Service, Strategy and Integration

Regional Service Planning, Investment and Partnerships – Service and Asset Planning

Libraries

Connected Communities – Libraries

The Southern Initiative

Community and Social Innovation – The Southern Initiative

The Western Initiative

Community and Social Innovation – The Western Initiative

 

9.       The graph below shows how the work programme activities meet local board plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board or projects funded by the Local Board Transport Capital Fund, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

11.     The graph below shows the stage of the activity (activity status) in each departments’ work programme. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: Work programme by activity status and department

Key activity updates

Arts, Community and Events

1.       Build Capacity: Network and community connection coordinator (510). The first Epsom-Eden combined network meeting was held at Mt Eden Village Centre with over 40 participants. The mailing list has grown to 100 people. There has been increased communication and collaboration with the Epsom Community Centre (ECC). Scoping to identify opportunities is underway for Greenlane and Greenwoods Corner.

2.       Placemaking: Thriving town centre local placemaking (512). Staff delivered a joint update to the local board, covering the annual report from the Business Improvement Districts (BID) and presentations from the five non-BID business associations on the previous year’s delivery including challenges, success, opportunities and future plans. A collaborative conversation between businesses in the Balmoral and Dominion Road BID is progressing on the BID extension plan. Sandringham Business Association's new committee successfully delivered the Sandringham Street Festival event in November 2020, with both community and local businesses taking part. Mount Albert Business Association has decided to fold due to lack of time to commit to the association’s needs.

3.       Youth: Youth voice and youth initiatives (514). The Albert-Eden Youth Board (AEYB) has begun working in their new team-based groups, including ongoing high school engagement and community outreach team. In December 2020, the AEYB held their inaugural Visual Arts Showcase and Youth Awards, a combined event held at the Ellen Melville Centre.

4.       Enabling shared use of space (524). The project coordinator has been active across the three key focus areas:

·   capacity building and mentoring - worked with Mt Eden Bowls Club to host a cluster meeting attended by nine participants from five local organisations to map opportunities for collaboration and referrals. Selected community leaseholders were supported to host activities for Neighbours Day Aotearoa 2021 increasing their profile in local communities.

·   networking and supporting cluster development - liaised with Sport Auckland to pilot an approach that aims to support a cluster of sport clubs across Albert-Eden to improve facility management and community engagement. First lunchtime Zoom call took place on 12 February 2021 with Metro Mt Albert, Mt Albert Rugby, YMCA Mt Albert and Epsom Remuera Croquet Club.

·   referrals and matching - An Afghani community group started sharing the space at 869 New North Rd, Mt Albert as a pop-up office, drop in and workshop space and NZ History Federation used this space for their Annual General Meeting (AGM) and will continue booking the space. Epsom Chinese Association was connected with Auckland Table Tennis to commence classes there.

5.       Community grants Albert-Eden (533). One quick response round occurred, allocating $9,120. There is a total of $71,155.12 to be allocated to one local grants and one quick response round.

6.       The following events were successfully delivered:

·   One citizenship ceremony (525) with 59 people from the local board area becoming new citizens.

·   Event partnership fund Albert-Eden (529). Big Gay Out was held on 14 February 2021. Morningside Crave Cafe Street Party, December 2020 was adjusted to be 100 Meals in 100 Homes, due to uncertainty around COVID-19 implications of their standard event.

·   Albert-Eden Schools Cultural Festival (530) as held on 28 November 2020. Approximately 10,000 people attended and featured performances by over 1,500 children. Sixty different groups from 17 local schools were represented. Clean Events and Auckland Zero Waste Alliance (AZWA) were contracted to support and manage waste at the event, working towards the goal of zero waste.

·   Carols at Potters Park (531) was held on 13 December 2020. Approximately 600 people gathered and enjoyed the free activities, special arrival of Santa, various food offerings and stage performances.

·   Movies in Parks (532). ‘The Princess Bride’ was held on 13 February 2021 at Windmill Reserve, Epsom.  Approximately 2,000 people enjoyed the movie and pre-entertainment activities.  'Poi E' was due to screen on 5 March 2021 at Coyle Park, Pt Chevalier but was postponed to Friday, 9 April 2021 due to COVID-19 level 3 lockdown.

·   Albert-Eden Business Excellence awards (2177) was held on 10 November 2020. 197 guests from the nominated local businesses attended the sit-down dinner at Eden Park.  A total of 15 businesses were awarded across different categories.

Community Facilities: Build, Maintain, Renew

7.       Mt Eden Memorial Hall - Comprehensive renewal (3209).  A heritage architect has been approached to provide a fee proposal for the scope of works identified and discussed on site.

8.       Furniture, equipment and signage - renew - 2020/2021 (3289). Walker Park fence and Owairaka Park drinking fountain are complete.

9.       Play spaces - renew - 2019/2020 (3555). Sandringham Community Centre playground works and the safety matting renewal at Rocket Park is now complete. Next steps are to investigate options for the renewal of Warren Freer play space.

Infrastructure and Environmental Services

10.     Epsom Rock Forest Landowner Assistance Programme (1518). A site meeting was held with the Epsom-Eden-Greenlane Network and the community project coordinator, EcoNeighborhoods, Urban Ark and staff met at Withiel Thomas Reserve on 28 January 2021 to discuss delivery and an increased connection with the community in the Epsom area. Urban Ark and staff will present at the March 2021 meeting of the Epsom-Eden Open Door and Network meeting. It has been agreed that Urban Ark will facilitate the ongoing project and engagement in collaboration with all the other parties support.

11.     Urban Ark coordinator (1565). Urban Ark now have two coordinators and have been involved in multiple events across both Abert-Eden and Waitematā. The group are seeding new trapping groups across both boards, particularly around Sandringham, where their involvement in the Sandringham Spring Festival has put more traps into the community. In November and December 2020, Urban Ark ran a series of bat walks aimed at establishing baseline data on the presence (or otherwise) of pekapeka tou roa (long-tailed bats). Over the next few months they will continue to support the 17 groups within Urban Ark and attend more events, including the Love Your Maunga ki Maungawhau in February and Alberton Market Days in April 2021.

12.     Industrial Pollution Prevention Programme Dominion Road - Albert-Eden (1706). The onsite component of this programme has been completed ahead of schedule, with the target number of 40 visits reached. From these 40 site visits 11 reports have been issued to businesses with recommendations for onsite improvements. One actual pollution incident was discovered and resolved, while 12 minor potential pollution issues were identified. The contractor will be conducting follow up phone calls to businesses until the end of March 2021. A memo detailing final results and recommendations will be sent to the local board by the end of quarter four.

Parks, Sport and Recreation

13.     Active Play Programme (130). Seven activations were delivered with over 800 participants in attendance. Activations affected by COVID-19 level three lockdown will be rescheduled with delivery partners for March.

14.     Ecological volunteers and environmental programme (131). Volunteer activities mainly focused on Conservation Volunteers New Zealand pest animal control. Wetland planting maintenance at Eric Armishaw Reserve was carried out with contractor assistance for persistent weeds. Site preparation for winter planting is planned at Oakley Creek reserves, Eric Armishaw Reserve, Roy Clements Treeway and Watea Reserve. A total of 1,584 volunteer hours were recorded during this period.

15.     Parks services planning programme (2222). The Shade and Shelter Assessment and the Play Network Gap Analysis have been completed and adopted at the business meeting on 16 March 2021 (resolution numbers AE/2021/4 and AE/2021/5 respectively).

Plans and Places

16.     Integrated Area Plan for parts of Albert-Eden and Puketapapa (2011). Updates were provided to the joint Working Group of the Puketāpapa and Albert-Eden Local Boards (the Working Group) in November 2020 on the analysis of feedback from the first phase of community engagement, and mana whenua engagement. Collective huis with mana whenua representatives were held in December 2020 (also attended by chairs from the Albert-Eden and Puketapapa Local Boards) and January 2021 where agreement was reached with mana whenua representatives on the process for providing feedback to develop the draft area plan. Mana whenua representatives have been invited to attend the monthly Working Group meetings. Ideas for a vision, proposed key outcomes and actions to develop the draft area plan have been shared, and feedback sought from mana whenua representatives and the Working Group in February 2021.

Activities on hold

17.     The following work programme activity has been identified by operating departments as on hold:

·        Te Kete Rukuruku tranche 1 (2224). This project is awaiting the adoption of a new council naming policy which should resolve these issues. If progress is not made this financial year it is recommended the budget is carried forward to complete delivery of tranche one next financial year.

Changes to the local board work programme

Cancelled activities

18.     The following activities have been cancelled:

·        Pt Chevalier Library - renew to energy efficient lighting (2949). This work was completed under another project which replaced the lights in the library with energy efficient lighting.

·        Te Teke Rukuruku tranche 2 (4). Due to the delays in tranche 1, tranche 2 cannot be delivered this financial year. It is recommended the budget be reallocated for other purposes.

Budgets available for reallocation

12.     Due to a number of different factors, including COVID lockdowns preventing project delivery, there is operating expenditure funding from existing projects available to re-allocate to other purposes.

13.     Staff delivering projects have provided information in the performance reporting commentary where existing projects have underspent budget, and where projects may require a top up of funding or their scope expanded.

14.     As work programmes were agreed in August 2020, new projects cannot be resolved on at this time without prior confirmation of need and staff ability to implement. The recommendations provided in this report have been confirmed as possible to deliver. Any allocation of funding to a project outside those recommended below risks non-delivery.

15.     The follow project budgets are available for reallocation:

·   Event partnership fund Albert-Eden (529). Brazil Day was not delivered due to uncertainty around COVID-19. $5,000.

·   Learn to Swim programme (132). COVID-19 lockdowns made it difficult to confirm bookings and Waterview School now has their own pool so does not require funding. $11,000.

·   Local civic events (527). Only one civic event is planned, which will not require the full budget allocated to this project. $4,000.

·   Community response fund (2334). These are the funds remaining after previous allocations were made by the local board. $32,800.

·   Te Kete Rukuruku tranche 2 (4). Due to the delays in tranche 1, tranche 2 cannot be delivered this financial year. $15,500.

16.     This totals $68,300 available for reallocation.

19.     $1,134 was also gathered in film revenue which is available for use on local projects.

20.     The following projects are recommended for additional budget allocation:

·   $12,300 to top up accommodation grants (534). This fund is over-subscribed with applications.

·   $15,000 to top up community grants (533). This fund is over-subscribed with applications.

·   $15,000 to top up Thriving town centres EOI grants (512). Staff recommendations are for the full amount in that project budget to be allocated, however two late applications were received. If these were to be support additional funding would be required. Staff also advised if additional funding was available greater support could be provided through the expert mentoring and advice contractor. 

·   $4,000 to top up ‘Enabling shared use of space’ (524). The current year budget was based on the assumption that past yearly underspends due to the delayed project start and the impact of COVID-19 pandemic upon programme delivery were available to fund the programme until 30 June 2021. There were no carryovers, leaving a project budget shortfall for the current financial year of $4,000.

·   $11,000 to fund a top-up of the Ecological Restoration Contract (215) budget for general ecological restoration, including weeding and a planting day at Windmill Reserve. This will cover creating a planting plan, purchasing plants, arranging a community planting day for the hill area and repairs to the hill area where bike tracks have been created. Previously the local board invested funding for a walking path and planting in this area.

·   Utilise the $1,134 of film revenue to fund Whale Tales in one local school. Whale Tales is a public art trail exploring Tāmaki Makaurau/Auckland. Whale Tales is presented by WWF-New Zealand in partnership with Wild in Art and Auckland Unlimited. Schools across Auckland will have the opportunity to adopt, design, and paint their own smaller whale tail sculpture while taking part in the Whale Tales learning programme. Funding is available this financial year in an existing Community Empowerment Unit work programme to go towards funding three schools to participate, making a total of four schools across the local board area.

17.     The above recommendations total $57,300, plus $1,134 generated from film revenue.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

19.     Work programmes were approved in August 2020 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

20.     The local board invested in a number of sustainability projects in 2020/2021, which aim to build awareness around individual carbon emissions, and changing behaviour at a local level. These include:

·   EcoNeighbourhoods (1582). An EcoNeighbourhood comprises groups of six or more neighbours from different households within the local board area, with the objective of adopting sustainable, low carbon practices and increasing resilience within their homes, lifestyles and neighbourhoods.

·   Bike Hub Implementation (1579). This project will continue to develop and refine the operations of the Tumeke Cycle Space Bike Hub established at Gribblehirst Park in 2018/2019.

·   Placemaking: Community-led placemaking in community gardens (515). A community organisation co-ordinates a network of community gardens, connects with eco-neighbourhoods, low carbon initiatives and ecological restoration projects, responds to new garden initiatives and provides seed funding to the network to share materials and expertise.

·   Taonga tuku iho - Legacy - we preserve our past, ensure our future. (Environment) (1272). Libraries showcase sustainable workplace practices and run programmes to care for the environment for present and future generations.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21.     When developing the work programmes council group impacts and views are presented to the local boards. As this is an information-only report there are no further impacts identified.

22.     Advice has been sought from staff across delivery departments in relation to budget underspend and reallocation. This is to ensure that any budget top ups or new projects are within the capacity of staff resources and time to able to be delivered.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     This report informs the Albert-Eden Local Board of the performance for November 2020 to February 2021.

Tauākī whakaaweawe Māori

Māori impact statement

24.     The local board’s work programme contains a number of projects which provide direct outcomes for Māori, such as:

·   Local Māori Aspirations (520). The Asian Network Incorporated provided an intercultural tour for 48 participants in partnership with Ngati Whātua o Ōrākei and the Whau Cafe located on Mangawhau. The tour included karakia, mihi and a guided walk for participants to learn about the cultural history of the maunga. This was followed by an interactive tikanga Māori session with traditional food at the visitors centre of the Whau Cafe and karakia whakamutunga. Strategic brokers from Albert-Eden and Puketāpapa collaborated with staff from Papatūānuku Marae, Oranga community centre and community facilities staff to plan a Whariki/Talanoa programme to provide an entry/access point for Māori people in the Maungakiekie, Puketāpapa and Albert-Eden areas. The programme would focus on activities in local communities across Matariki, Māori language week and Waitangi Day, seeking to provide opportunities for Māori groups, organisations and individuals and to increase knowledge of tikanga Māori in local communities. Staff plan to collaborate monthly to finalise a draft plan including partnerships with libraries and a calendar of events and areas.

·   Whakatipu i te reo Māori - we grow the Māori language. Celebrating te ao Māori and strengthening responsiveness to Māori (1266). Waitangi Day was acknowledged with a display at Epsom and Mt Albert Library, featuring books from the Māori collection. Pt Chevalier library created a display for Waitangi Day with badges for the public to take and wear to show their support for Te Reo and living by the values of the treaty.

25.     The local board through its work programme responds and delivers upon council’s Māori Responsiveness Framework through the following actions:

·   Fostering and building strong relationships with mana whenua and mataawaka by ensuing their views are considered prior to making decisions on local projects.

·   Embedding mana whenua customary practices within the development of local projects (for example, blessings at sod-turnings).

Ngā ritenga ā-pūtea

Financial implications

21.     This report is provided to enable the Albert-Eden Local Board to monitor the organisation’s progress and performance in delivering the 2020/2021 work programmes.

22.     A number of projects have reported an underspend for this period and they are outlined in the analysis section above. Recommendations on how the available funding can be reallocated and utilised are also provided.

Financial Performance

23.     Revenue at $347,000 is $69,000 above the budget.  This is mainly from venue hire and libraries. Expenditure of $14,354,000 is below the budget by $404,000 in total.

24.     In asset-based services, building and park maintenance services were impacted by COVID-19 level 3 restrictions. In Locally-driven Initiatives, projects are at various stages of planning and delivery after the disruptions caused by changing alert levels.

25.     Capital spend is $1,379,000 and is below budget by $182,000. The expenditure is on renewals of park assets, play spaces and community facilities such as Pt Chevalier library, Mt Albert Memorial Hall floor renewal, Mt Eden Memorial Hall, Jack Dickey Community Centre, and Te Auaunga / Oakley Creek renewals.  In sports development, the expenditure relates to the installation of hybrid turf surfaces and lighting in Fowlds Park.

26.     The Albert-Eden Local Board Financial Performance report is in Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects, for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

27.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities on hold’ and ‘Changes to the local board work programme’ section. There are no other activities reporting significant risk to delivery.

Ngā koringa ā-muri

Next steps

28.     The local board will receive the next performance update for March 2021 to June 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Work programme update

145

b

Financial performance report

185

     

Ngā kaihaina

Signatories

Author

Emma Reed - Local Board Advisor

Authoriser

Nina Siers - Local Area Manager

 


Albert-Eden Local Board

20 April 2021

 

 

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Albert-Eden Local Board

20 April 2021

 

 

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Albert-Eden Local Board

20 April 2021

 

 

Review of the Code of Conduct - draft revised code

File No.: CP2021/04038

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek formal feedback on the draft Auckland Council Code of Conduct.

Whakarāpopototanga matua

Executive summary

2.       Every council is required to adopt a Code of Conduct which must set out:

(a)   understandings and expectations adopted by the local authority about the manner in which members may conduct themselves while acting in their capacity as members, including—

(i)    behaviour toward one another, staff, and the public; and

(ii)   disclosure of information, including (but not limited to) the provision of any document, to elected members that—

(A)  is received by, or is in the possession of, an elected member in his or her capacity as an elected member; and

(B)  relates to the ability of the local authority to give effect to any provision of this Act; and

(b)   a general explanation of—

(i)    the Local Government Official Information and Meetings Act 1987; and

3.       All elected members must comply with the Code of Conduct adopted by the Governing Body.

4.       Auckland Council’s current code of conduct was last reviewed in 2013. In 2020, staff sought agreement from local boards and the Governing Body on the scope and process for reviewing the current code.

5.       An initial draft of the code of conduct was presented to local board workshops in March/April 2021 to provide feedback for staff to consider when developing the second draft.

6.       The second draft of the code of conduct is attached for formal feedback which will be reported to the Governing Body when it meets to adopt the revised code on 27 May 2021.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      consider and provide its feedback to staff on the draft revised Auckland Council Code of Conduct to append to the report to the Governing Body on 27 May 2021.

b)      support the proposed revised draft Auckland Council Code of Conduct to be adopted by the Governing Body.

 

Horopaki

Context

7.       In October and November 2020, presentations on the review of the draft Auckland Council Code of Conduct (draft code) process and scope were made to local board workshops and local board feedback was reported to the Governing Body on 26 November 2020.

8.       The Governing Body resolved to:

a)      note the feedback from local boards provided in Attachment B.

b)      agree that the scope of the review of the Auckland Council Code of Conduct will include consideration of:

i)       retaining and updating principles

ii)      retaining a process for complaints

iii)     appointing conduct commissioners

iv)     making reports of investigations by conduct commissioners public unless there are significant reasons to withhold them

v)      defining materiality

vi)     providing for sanctions which will be decided by conduct commissioners

vii)    providing policies on:

A)     conflicts of interest (including declarations on an interest register)

B)     confidential information access and disclosure

C)     election year

D)     communications

E)      media

F)      social media

G)     governance roles and responsibilities

H)     working with staff

I)       elected members expenses.

c)      agree that the process for finalising the review includes a:

i)       draft Code being presented to a Governing Body workshop followed by local board workshops (February 2021)

ii)      second draft incorporating feedback from workshops being presented to the Governing Body / Local Board Chairs meeting for joint discussion (March 2021)

iii)     a final draft reported to local boards for formal feedback (April 2021)

iv)     a final draft reported to Governing Body for adoption (May 2021).

9.       During March 2021, the draft code, in line with the agreed scope, was presented to local board workshops so that feedback could be considered when preparing a second draft for formal presentation to local board business meetings.

10.     The second draft code is appended as Attachment A for consideration at this meeting.

11.     Due to the way that dates for the joint meetings of the Governing Body and local board chairpersons fall, the presentation to that meeting was moved to the Local Board Chairs Forum on 12 April 2021.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     Local board members generally supported the first draft code. The feedback given at workshops is summarised in the following paragraphs. The feedback was informally provided by individual members and not by resolution of the full boards.

Conduct Commissioner

13.     Comments at the Māngere-Ōtāhuhu, Ōtara-Papatoetoe and Waitematā Local Board workshops noted the need for diversity of commissioners. A comment at the Devonport-Takapuna Local Board felt the panel of three was preferable to a single commissioner.

Comments

14.     Most local boards did not object to replacing the panel with a single Conduct Commissioner and so the provision in the draft code for a single Conduct Commissioner has not been changed.

Decisions of the Investigator and Conduct Commissioner

15.     A couple of comments queried these decisions not being open to challenge. 

Comments

16.     The draft code has been amended to clarify that although the code itself does not provide an appeal process, this does not prevent the intervention of the Ombudsman or the courts.

Conflict of Interest Policy

17.     The draft code reduced the threshold for declaring gifts from $300 to $50 based on a survey of other councils. There was feedback from some local boards that a threshold of $100 would be more realistic.

Comments

18.     The Conflict of Interest Policy has been amended to set the threshold for declaring gifts at $100. The purpose of declaring gifts as part of the register is transparency around any sense of obligation that a member might have towards those who provide gifts. Often, the greater the gift the greater the sense of obligation. A threshold set at too low a level would require declarations of items which could result in non-compliance with making declarations due the administrative requirements and which would likely not create any sense of obligation to the giver. Staff consider a threshold of $100 as being reasonable for elected members. By comparison, the threshold for staff is $0 (all gifts need to be declared) but this is in the context of being work-related. The meaning of ‘work-related’ for elected members is less defined than it is for staff and could mean a greater range of gifts that need to be declared.

Confidential information

19.     One workshop noted that restrictions on disclosure should apply to discussions in workshops. 

Comments

20.     Attachment B to the draft code has been amended to recognise confidentiality implications around workshops (which would not apply if a workshop was open to the public).  

Other feedback

21.     The draft code has been amended to clarify various additional matters that were raised.   These include:

i)          References in the draft code to decisions of the Investigator or Conduct Commissioner being final mean that the code does not provide an appeal process, but this does not prevent recourse to the Ombudsman or to the courts.

ii)         Clarification that a complaint would normally be provided to the respondent in full but there may be occasions where, for reasons such as privacy, identities might not be provided.

iii)         Under principles applying to consideration of complaints, the word ‘reasonableness’ has been added to the bullet:

the concepts of natural justice, fairness and reasonableness will apply in the determination of any complaints made under this code.

Additional changes that have been made by staff

22.     There have been additional changes made by staff to improve the presentation and as a result of internal legal review:

i)        The relationship of the attachments to the draft code has been clarified in section 2 of the code. This section notes that some attachments are considered to be adopted with the code and have provisions that can lead to a breach of the draft code.

ii)       In the complaints section 4.2, the list of situations pertinent to lodging a complaint has been removed such that a complaint must simply relate to a member acting in their capacity as a member.

Additional changes that might yet be made

23.     The second draft that is attached to this report has also been sent to the Ombudsman and Professor Ron Paterson for comment. The Ombudsman has previously expressed interest in the protocol relating to confidential information and Professor Paterson is the current Principal Convenor of the Conduct Review Panel. There may be changes arising from their feedback.

24.     There may be changes arising from further internal legal review.

25.     There may be changes arising from feedback from local boards.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     The code of conduct is purely procedural. It does not use any resources that could have an impact on climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27.     The code of conduct applies to elected members acting in their capacity as elected members.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     The draft code is ultimately adopted at a meeting of the Governing Body, but all elected members are required to comply with it. It is important, therefore, that local boards have adequate input into the review of the draft code. Local boards will resolve their comments which will be conveyed to the Governing Body when it considers adopting the revised draft code.

Tauākī whakaaweawe Māori

Māori impact statement

29.     The Māori community is affected by the relationship it has with its local council. The conduct of members has relevance to this. The revised draft code centres around two key principles, an ethical principle and a relationship principle. These principles contribute to the relationship the council develops with its Māori community.

Ngā ritenga ā-pūtea

Financial implications

30.     A key financial aspect of the revised draft code relates to replacing the current conduct review panel of three members with a single Conduct Commissioner (who is drawn from a list of commissioners approved by the Governing Body). 

31.     Under the current code, if a complaint cannot be resolved in its initial stages, it is escalated to the Principal Convenor of the panel and could result in the panel conducting a hearing for a cost of possibly around $10,000.

32.     A single Conduct Commissioner would reduce that cost.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     The key risk of not adopting the revised draft code lies primarily in the Conflict of Interest Policy.  The current policy does not reflect the current law.

34.     A mitigation is that at its meeting on 27 May 2021, the Governing Body will be asked to adopt the attachments to the code of conduct part by part so that the likelihood of one singular matter holding up adoption of the whole code of conduct is lessened. Additionally, if there are issues with a particular attachment, they can be further researched and reported back as a separate part.

Ngā koringa ā-muri

Next steps

35.     The feedback from local boards will be incorporated into the report to the Governing Body which will recommend adoption of a revised Code of Conduct.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Code of Conduct - for local boards

197

b

Draft Code of Conduct - attachments for local boards

217

     

Ngā kaihaina

Signatories

Author

Warwick McNaughton - Principal Advisor

Authorisers

Rose Leonard - Manager Governance Services

Louise Mason - GM Local Board Services

Nina Siers - Local Area Manager

 


Albert-Eden Local Board

20 April 2021

 

 

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Albert-Eden Local Board

20 April 2021

 

 

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Albert-Eden Local Board

20 April 2021

 

 

Draft Statement of Expectations for Council-controlled Organisations

File No.: CP2021/04062

 

  

 

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board feedback on the draft Statement of Expectations for council-controlled organisations.

Whakarāpopototanga matua

Executive summary

2.       Section 64B in the Local Government Act 2002 (the Act) allows for Council to issue a ‘Statement of Expectations’ to its Council-controlled Organisations (CCOs). This is a new power inserted into the Act in late 2019.

3.       The 2020 CCO Review recommended that Council prepare a Statement of Expectations (SOE), to be part of the suite of accountability tools through which Auckland Council provides direction to its CCOs. A Statement of Expectations will provide guidance on how CCOs should undertake their business, as compared to the Accountability Policy contained in the Long-term Plan, which focusses on what CCOs must do.  As it will not be part of the Long-term Plan and therefore not subject to the special consultative procedure, it will be easier to amend than the Accountability Policy, as it is refined over time.

4.       Attached to this report is an initial draft of the Statement of Expectations.  It is organised to reflect the wording of s64B of the Local Government Act, and is in three sections:

·   conduct of relationships

·   shareholder obligations with which CCOs must act consistently

·   other expectations.

5.       The SOE contains a number of elements which previously were in the Accountability Policy. Therefore, there is some urgency for an initial SOE to be confirmed around the same time as the Ten Year Budget/Long-term Plan so that those expectations on CCOs remain in place.  Given this, the Statement of Expectations is intended to reflect existing and established practice. This is true of the material in relation to local boards, which re-states and reinforces the shared governance model of Auckland Council and CCOs obligations to local boards within that.

6.       Staff recognise however, that the CCO Review also contained a number of recommendations which are currently being worked on, which will affect how CCOs work within the governance system and with local boards.  It is anticipated therefore that the SOE is likely to be subject to a relatively early revision to take account of these changes.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      provide feedback on the draft Statement of Expectations, prepared in accordance with s64B of the Local Government Act 2002.

Horopaki

Context

7.       In August 2020, the Governing Body received the report of the independent CCO Review.  Among the 64 recommendations, the review panel recommended that Council use section 64B of Local Government Act 2002, which allows local authorities to issue a Statement of Expectations to its CCOs.  The provision states:

64B Statement of expectations

(1) The shareholders in a council-controlled organisation may prepare a statement of expectations that—

(a) specifies how the organisation is to conduct its relationships with—

(i) shareholding local authorities; and

(ii) the communities of those local authorities, including any specified stakeholders within those communities; and

(iii) iwi, hapū, and other Māori organisations; and

(b) requires the organisation to act consistently with—

(i) the statutory obligations of the shareholding local authorities; and

(ii) the shareholders’ obligations pursuant to agreements with third parties (including with iwi, hapū, or other Māori organisations).

(2) A statement of expectations may include other shareholder expectations, such as expectations in relation to community engagement and collaboration with shareholders and others in the delivery of services.

Tātaritanga me ngā tohutohu

Analysis and advice

8.       The Statement of Expectations was inserted into the Local Government Act 2002 in 2019 as section 64B.  As a relatively new provision, there are few examples around New Zealand as to how it should be used, and how it relates to practices such as letters of expectation, which Council has used in the past to specify its expectations of CCOs. However, the focus of the legislative wording is clearly on behaviours and relationships, rather than the specific activities to be undertaken by CCOs, or the overall governance and accountability regime within which they operate. 

9.       It is also important to be clear about how such an SOE would fit within a wider accountability framework.  The intention of this SOE is that it specifies how CCOs should undertake their business and relationships (with Council, communities and other stakeholders), while the Accountability Policy in the Long-term Plan focusses on what CCOs must do. 

10.     As part of the current Long-term Plan process, the Accountability Policy has been revised to exclude the behavioural aspects which previously were included there.  These aspects have been included in the Statement of Expectations. It is important that these two accountability tools align and are approved concurrently. 

11.     The SOE is not intended to provide specific protocols of action for CCOs however, or to provide templates (for e.g. statements of intent templates).  Material such as that are contained in the CCO Governance Manual, which itself will be revised following approval of the SOE.

12.     As recommended by the CCO review panel, this version of the SOE has been modelled on a similar document in central government, the Treasury Owner’s Expectations Manual, which is designed for state owned enterprises and crown entities. Its content is intended largely to collate existing expectations and policies, rather than introduce new ones at this time.  However, as different strategies and practices develop, it is expected that these may be added – or deleted – from the SOE.

13.     Additionally, it is very likely that new ways of working will emerge as other recommendations from the CCO Review are implemented.  For example, the local board services team is working with Auckland Transport on options for smaller projects to be promoted more easily.  If this results in a protocol or agreement on how to achieve this, this might be a useful inclusion in a future version of the SOE.

14.     The SOE itself is arranged to closely match the legislative provisions.  There are three key sections, which relate to:

·   conduct of relationships.

·   shareholder obligations with which CCOs must act consistently

·   other expectations.

15.     The first section focusses on how CCOs should interact with Council, and what a CCO’s role is.  It outlines expectations for how this should happen, and covers things such as good governance, maintaining a public service ethos and providing services efficiently.  The SOE provides a significant early section which reinforces the shared governance model operated by Auckland Council, with a key point here being the need to treat local boards not as stakeholders but an equal partner in that governance system.

16.     The second section deals with statutory obligations.  This simply restates obligations which CCOs will already be aware of.  Consequently, it is relatively short. The second part of this section relates to third parties, and this will require more development before approval in late May, and in subsequent iterations. 

17.     The final section deals with issues of a more specific nature to Auckland Council.  This will include some of the issues which have arisen in the last few years and during the CCO Review:  executive remuneration, branding, and how to balance public good and commercial goals. We also anticipate this is where issues relating to our revised Maori Responsiveness Strategy (Kia ora Tāmaki Makaurau) will be addressed and reinforced, to the degree they are not already dealt with in the Accountability Policy.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     The key expectations of CCOs in respect of climate change are contained in the Accountability Policy (1.1.5) and not the Statement of Expectations.  This reflects the complementary nature of the two documents, with the Accountability Policy focussing on what Council expects of CCOs.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     Due to timing imperatives, CCO Boards will be asked to consider the draft at the same time as local board are considering the draft.  CCO staff have already been consulted on early drafts, as stakeholders for this work.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     This report is to seek local board views on the Statement of Expectations.

21.     The intention of this first iteration of the SOE is to reinforce the expectations entailed in the shared governance model of Auckland Council.  In particular, this accords local boards with the critical role as representatives of local communities in the region.

Tauākī whakaaweawe Māori

Māori impact statement

22.     The key expectations of CCOs in respect of Māori outcomes are contained in the Accountability Policy (1.1.1) and not the Statement of Expectations.  This reflects the complementary nature of the two documents, with the Accountability Policy focussing on what Council expects of CCOs. 

23.     Nonetheless, as the Kia Ora Tāmaki Makaurau framework is refined and approved (expected in mid-year 2021), we anticipate that additional detail from that framework will be added to the SOE in this area, to reflect Council’s expectations of CCO engagement with Māori.

Ngā ritenga ā-pūtea

Financial implications

24.     The Statement of Expectations reflects existing expectations arising from the shared governance of Auckland Council and the arms’ length entity model represented by CCOs. It does not add new policy.  It therefore has no financial implications at this time. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     The key risk is that the Statement of Expectations is not approved when it is considered by CCO Oversight Committee in June. Given that some expectations have been taken out of the Accountability Policy and placed in the Statement of Expectations, and that the two documents are intended to work in a complementary fashion, it is important that they are both signed off together. This risk is being mitigated by seeking early feedback from local boards, CCO Boards, and in May holding a workshop with governing body elected members.  This is intended to ensure that a robust draft of the SOE is available for approval in June 2021. 

Ngā koringa ā-muri

Next steps

26.     At the same time as this report is being provided to local boards for feedback, we are continuing to develop the statement of expectations with other parts of the Council governance structure.  CCOs have been given the opportunity to input to the version which has been provided to local boards. CCO Boards will be considering the SOE at their April meetings. 

27.     It is then intended that the SOE will be presented to the CCO Oversight Committee of Governing Body for final approval at its June meeting.

28.     It is anticipated that the SOE may be revised again to take account of new expectations arising from implementation of the CCO Review.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Auckland Council Statement of Expectations of substantive Council-controlled organisations, July 2021

301

     

Ngā kaihaina

Signatories

Author

Edward Siddle - Principal Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Louise Mason - GM Local Board Services

Nina Siers - Local Area Manager

 


Albert-Eden Local Board

20 April 2021

 

 

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Albert-Eden Local Board

20 April 2021

 

 

Proposal to make a new Public Trading and Events Bylaw

File No.: CP2021/03214

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek support on the draft proposal to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-rohe Tauhokohoko, Takunetanga, me ngā Whakaahua i ngā Wāhi Marea 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 before it is finalised for public consultation.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its view on the proposal to make a new Public Trading, Events and Filming Bylaw, staff have prepared a draft proposal.

3.       The draft proposal would continue to enable council to regulate trading activities, events and filming to minimise risks to public safety, nuisance and the misuse of council-controlled public places.[1]

4.       The main draft proposals are to:

·   continue to regulate trading,[2] events and filming in a similar way to the current Bylaw

·   set specific rules for rental micromobility devices

·   identify filming in a separate category to events

·   merge trading activities such as busking and pavement art under street performance

·   update the Bylaw format, structure, definitions, the title, exemptions, approval conditions and other matters to make a new bylaw easier to understand and comply with.

5.       Staff recommend that the local board provide its view on the draft proposal.

6.       There is a reputational risk that the draft proposal or the local board’s views do not reflect the view of people in their local board area. This risk would be partly mitigated by the opportunity for the local board to provide views on public feedback prior to a final decision.

7.       The local board views will be provided to the Regulatory Committee in May to recommend a proposal to the Governing Body. Public consultation is scheduled for July, deliberations for October and a final Governing Body decision for November 2021.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      support the draft Statement of Proposal in Attachment A of this agenda report to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-rohe Tauhokohoko, Takunetanga, me ngā Whakaahua i ngā Wāhi Marea 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 for public consultation.

Horopaki

Context

The Bylaw regulates trading, events and filming in council-controlled public places

8.       Te Kaunihera o Tāmaki Makaurau Ture ā-rohe Tauhokohoko, Takunetanga, me ngā Whakaahua i ngā Wāhi Marea 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 (Bylaw) seeks to minimise risks to public safety, nuisance and the misuse of council-controlled public places caused by trading activities (including micromobility), events and filming.

9.       The Bylaw:

·   achieves this by requiring prior approval for most trading, event and filming activities and enabling council to make additional requirements in a separate control[3]

·   is administered by several council departments and council-controlled organisations

·   is enforced by the Licencing and Regulatory Compliance unit using a graduated compliance model (information / education / enforcement)

·   is one part of a wider regulatory framework of Acts, regulations and bylaws.[4]

·   will expire on 26 February 2022, meaning council must adopt a new bylaw before that date to avoid a regulatory gap.

The Regulatory Committee decided to make a new bylaw

10.     The Regulatory Committee requested staff commence the process to make a new bylaw:

11.     Staff have prepared a draft proposal to implement the decision of the committee (Attachment A). The draft proposal presents the reasons and decisions which led to a new bylaw being proposed and provides a comparison between the current and proposed bylaws.

The local board has an opportunity to provide its views on the draft proposal

12.     The local board has an opportunity to provide its views on the draft proposal in Attachment A by resolution to the Regulatory Committee before it is finalised for public consultation.

13.     For example, the board could support the draft proposal for public consultation, recommend changes or defer comment until after it has considered public feedback on the proposal.

Tātaritanga me ngā tohutohu

Analysis and advice

The draft Proposal makes a new Public Trading and Events Bylaw

14.     The draft proposal makes a new Public Trading and Events Bylaw to better minimise public safety risks, nuisance and misuse of council-controlled public places.

15.     The table below summarises the main proposals in comparison to the current Bylaw:

Main proposals

Reasons for proposals

· continue to regulate trading activities, events and filming in a similar way to the current Bylaw

· to continue to regulate trading activities, events and filming in council-controlled public places by requiring an approval (licence or permit)

· to continue to retain existing exemptions to holding an approval

· to continue to set approval conditions and grant approvals with or without conditions when deciding an application.

· set more specific rules for rental micromobility devices

· to include specific rules for rental micromobility independently from mobile trading due to higher risk to public safety from power-assisted devices

· to reflect conditions as set in codes of practice

· to make a bylaw easier to understand and comply with.

· identify filming as a separate category to events

· to reflect the lower risk to public safety and nuisance as filming activities do not directly involve the public

· to make a new bylaw easier to understand and comply with.

· merge some trading activities such as busking and pavement art under street performance

· to reflect how busking and pavement art are regulated in practise under the street performance approval

· to make a new bylaw easier to understand and comply with.

· update the Bylaw format and structure, clarify definitions, title, exemptions, approval conditions and other matters

· to ensure and apply consistent approach to council regulation

· to ensure more responsive structure and rules to help minimise risks to public safety, nuisance and misuse of council-controlled public places

· to make a new bylaw easier to understand and comply with

· to comply with the best practice bylaw drafting standards.

The draft proposal complies with statutory requirements

16.     The draft new Bylaw has been prepared in accordance with statutory requirements to:

·    help minimise safety risks, nuisance and misuse of council-controlled public places

·    use a format and wording that are easier to read, understand and comply with than the current Bylaw and meet bylaw drafting standards

·    be authorised by statute, not repugnant to other legislation, or be unreasonable

·    not give rise to any implications and not be consistent with the Bill of Rights Act

·    not be inconsistent with the Reserves Act, Resource Management Act, Auckland Unitary Plan, Trespass Act, Fair Trading Act, Customer Guarantees Act, Road User Rule, Waitakere Ranges Heritage Area Act, Electricity (Safety) Regulations, Auckland Council Public Safety and Nuisance Bylaw and Signage Bylaw.

Staff recommend the local board consider providing its views on the draft proposal

17.     Staff recommend that the local board consider the draft proposal and whether it wishes to provide its views by resolution to the Regulatory Committee.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     The draft proposal impacts the operations of several council departments and council-controlled organisations. This includes Auckland Council’s Licencing and Regulatory Compliance Unit, Events in Regional Service Planning, Investment and Partnerships Unit, Alcohol Licencing and Environmental Health Unit, Auckland Unlimited (previously known as Auckland Tourism, Events and Economic Development), Screen Auckland and Auckland Transport.

20.     Relevant staff are aware of the impacts of the draft proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.     The draft new Bylaw impacts on local governance as it regulates trading, events and filming activities in council-controlled public places, for example local parks.

22.     Representative local board views were provided in February 2021 through a joint working party established by the Regulatory Committee.[5] The main views of group members were unanimous support for a new bylaw and suggestions on the detailed content.[6]

23.     These views were considered by the Regulatory Committee on 16 February 2021 (REG/2021/4). The committee directed staff to draft a new Bylaw. Suggestions on the detailed content are included in the draft new Bylaw.

24.     The local board has an opportunity to provide its views on the draft proposal by resolution to the Regulatory Committee.

25.     The local board will have further opportunity to provide its views to a Bylaw Panel on any public feedback to the Proposal from people in their local board area.

Tauākī whakaaweawe Māori

Māori impact statement

26.     The Bylaw supports the Māori Plan for Tāmaki Makaurau by facilitating opportunities for Māori business owners such as those participating in major or international events to promote distinctive identity, build exposure and establish valuable networks.

27.     Feedback from mana whenua and some Māori license and permit holders highlighted a particular interest and concern for environmental impacts such as ineffective waste management at events and the limited level of enforcement.

28.     The draft proposal continues to address waste management at events by requiring compliance with a waste plan in a way that is easier to understand. Other concerns for better enforcement relate to implementation rather than the making of a new bylaw and have been forwarded to relevant staff.

29.     Staff will proactively engage with mana whenua and mataawaka during the public consultative process to ensure Māori are able to provide their views on the proposal.

Ngā ritenga ā-pūtea

Financial implications

30.     There are no financial implications to the local board for any decisions to support the draft proposal for public consultation. The Governing Body will consider any financial implications associated with public notification at a later date.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     The following risk has been identified:

If...

Then...

Mitigation

The views of the local board on the draft Proposal may differ from the views of people in the community.

There may be negative attention to council regarding the Bylaw.

The local board will have an opportunity to consider any public feedback and provide its formal views to a Bylaw Panel prior to the final decision being made.

Ngā koringa ā-muri

Next steps

32.     Staff will present a proposal and any local board views to the Regulatory Committee on 11 May 2021. The next steps are shown in the diagram below:

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Statement of Proposal

317

     

Ngā kaihaina

Signatories

Authors

Magda Findlik - Principal Policy Analyst

Sam Bunge - Policy Advisor

Authorisers

Paul Wilson - Team Leader Bylaws

Nina Siers - Local Area Manager

 


Albert-Eden Local Board

20 April 2021

 

 

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Albert-Eden Local Board

20 April 2021

 

 

Public feedback on proposal to make new navigation rules

File No.: CP2021/03348

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek views on how the Bylaw Panel should address matters raised in public feedback to the proposal to make new navigation rules, before a final decision is made.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its views on how a Bylaw Panel should address matters raised in public feedback to the proposal to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021 / Auckland Council Navigation Bylaw 2021 and associated controls, staff have prepared summary and deliberation reports.

3.       The proposal continues to regulate the use of Auckland’s navigable waters (for example by recreational vessels, kite boarders, swimmers, divers, ferries and cargo vessels) to help minimise the risk of accidents, nuisance and damage.

4.       The main proposals are to:

·     increase the maximum speed limit on the Waitemata Harbour Zone to 18 knots to allow faster movement of public transport vessels, but still travel at a safe speed

·     clarify existing rules, including about swimming, events and support vessels

·     make new rules about novel craft (for example a motorised surfboard)

·     align rules about the use of Ōrākei Basin with current accepted practices

·     remove rules about licensing of commercial vessels for hire and marine mammal protections as these are more appropriately addressed in separate legislation

·     update the format and wording of the rules to be easier to read and understand.

5.       Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, and if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6.       There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.

7.       The Bylaw Panel will consider all local board views and public feedback, deliberate and make recommendations to the Governing Body on 7 May 2021. The Governing Body will make a final decision in July 2021.

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive the public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021 / Auckland Council Navigation Safety Bylaw 2021 and associated controls as attached to this agenda report.

b)      provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation a) to assist the Bylaw Panel in its deliberations.

c)      appoint one or more local board members to present the views in b) to the Bylaw Panel on 7 May 2021.

d)      delegate authority to the local board chair to appoint replacement(s) to the persons in c) should an appointed member be unable to present to the Bylaw Panel on 7 May 2021.

Horopaki

Context

The Navigation Safety Bylaw and controls regulate activity on Auckland’s navigable waters

8.       The Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021 / Auckland Council Navigation Bylaw 2021 and associated controls makes rules that seek to minimise the risk of accidents, nuisance and damage within Auckland’s navigable waters.

9.       The rules are administered by the Harbourmaster using a graduated approach to compliance. This includes the use of infringement fines as an alternative to prosecution.

10.     The Bylaw is one part of a wider regulatory framework that includes the:

·     Maritime Transport Act and Maritime Rules that impose national water safety rules

·     Resource Management Act to protect the environment

·     Marine Mammal Protection Act to protect marine mammals.

11.     The Bylaw expires on 31 July 2021. Council must adopt a new bylaw before that date to avoid a regulatory gap.

Council proposed a new Bylaw and associated controls for public feedback

12.     On 13 October 2020 the Governing Body approved a proposal to make a new Bylaw for public consultation (Item 11, GB/2020/117).

13.     The proposal arose from a statutory review of the Bylaw shown in the figure below.

14.     The proposal regulates the use of Auckland’s navigable waters (for example by recreational vessels, kite boarders, swimmers, divers, ferries and cargo vessels) to help minimise the risk of accidents, nuisance and damage.

15.     The proposal was publicly notified for feedback from 16 November 2020 until 14 February 2021. During that period, council received feedback from 247 people.

Decisions leading to the proposal

The local board has an opportunity to provide views on public feedback

16.     The local board now has an opportunity to provide its views on how a Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

17.     Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 7 May 2021.

18.     The nature of the views is at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

·     indicate support for matters raised in public feedback by people from the local board area

·     recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area supports the proposal

19.     A total of 13 people from the local board area provided feedback to the proposal via online and email feedback. There was majority support for Proposals two to eight and split support for Proposal one, similar to the total support from all people who provided feedback.

Percentage support of proposal in the local board area

Proposal

Total support from local board area

Total support from people across Auckland

1:        Increase the maximum speed limit on the Waitematā Harbour Zone to 18 knots (from 12 knots) to allow faster movement of vessels (including public transport vessels).

62 per cent (8/13 people)

39 per cent

2:        Amend existing rules about carrying a means of communication on vessel, to carrying at least two independent forms of communication on a vessel

92 per cent (12/13 submitters)

70 per cent

3:        Make new rules about novel craft (for example a motorised surfboard)

85 per cent (11/13 submitters)

85 per cent

4a:     Make new rules for the Tamaki River Entrance

85 per cent (11/13 submitters)

69 per cent

4b:     Make new rules for the Commercial Port Area

54 per cent (7/13 submitters)

75 per cent

5:        Align rules about the use of Ōrākei Basin with current accepted practices

62 per cent (8/13 submitters)

71 per cent

6:        Remove rules about licensing of commercial vessels for hire as it more appropriately addressed in separate legislation

77 per cent (10/13 submitters)

77 per cent

7:       Remove rules about marine mammals as it more appropriately addressed in separate legislation

77 per cent (10/13 submitters)

76 per cent

8:       Clarify existing rules (including about swimming, events and support vessels) to be more certain and update the format of the Bylaw to be easier to read and understand

67 per cent (8/12 submitters)

82 per cent

20.     Key themes from feedback from people in the local board area are consistent with key themes from all public feedback. For example, that the proposal:

·    ensures public safety, specifically by requiring an extra form of communication and creating rules for novel craft

·    creates clarity, reduces duplication, is more efficient, and is enforceable.

21.     The full proposal can be viewed in the link to the 13 October 2020 Regulatory Committee agenda, page 23 (Attachments A to item 9). Attachments A to D of this report contain a summary of all public feedback, all public feedback related to the local board area, operational and non-bylaw-related feedback and draft Bylaw Panel deliberations report.

Staff recommend the local board provide its views on public feedback

22.     Staff recommend that the local board provide its views on the public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 7 May 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.     There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     The proposal impacts the operation of the Harbourmaster and other council teams involved in resource management, events and public transport (ferry operations). These teams are aware of the impacts of the proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     Local board views were sought on a draft proposal at a workshop in August and business meeting in September 2020 because the topic is considered to have high community interest.

26.     All 21 local boards provided views, most in support of public consultation. A summary of local board views, staff responses and any changes made to the proposal can be viewed in the link to the 13 October 2020 Regulatory committee agenda, page 173 (Attachment B to Item 9).

27.     This report provides an opportunity for the local board to give views on public feedback to the proposal, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

28.     The Bylaw can contribute to the Māori Plan’s key directions and aspirations by supporting safe recreational, cultural and economic activities on Auckland’s navigable waters.

29.     The Bylaw regulates a number of activities undertaken by Māori for example, waka ama, other cultural or sporting events on the water and the operation of commercial vessels.

30.     During the review, mana whenua and mataawaka indicated a preference to provide feedback on any proposed changes to the Bylaw through a public consultation process.

31.     The majority of people identifying as Māori who provided feedback support proposals two through to eight and have split support for proposal one. This is consistent with the overall percentage of public feedback in support.

Ngā ritenga ā-pūtea

Financial implications

32.     There are no financial implications from this decision.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

34.     The Bylaw Panel on 7 May 2021 will consider all formal local board views and public feedback, deliberate, and make recommendations to the Governing Body. The Governing Body will make a final decision on any amendments to the Bylaw in July 2021.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Summary of public feedback

399

b

Public feedback from people in the Albert Eden Local Board area

421

c

Operational and non-bylaw-related feedback

473

d

Draft Bylaw Panel deliberations report

475

     

Ngā kaihaina

Signatories

Author

Bayllee Vyle – Policy Analyst

Authorisers

Paul Wilson - Team Leader Bylaws

Nina Siers - Local Area Manager

 


Albert-Eden Local Board

20 April 2021

 

 

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Albert-Eden Local Board

20 April 2021

 

 

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Albert-Eden Local Board

20 April 2021

 

 

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Albert-Eden Local Board

20 April 2021

 

 

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Albert-Eden Local Board

20 April 2021

 

 

Statement of proposal to amend the Animal Management Bylaw and controls

File No.: CP2021/02936

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek support on the draft statement of proposal to amend the Te Kaunihera o Tāmaki Makaurau Ture-ā-rohe Tiaki Kararehe / Auckland Council Animal Management Bylaw 2015 and associated controls before it is approved for public consultation.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its view on the statement of proposal to amend the Animal Management Bylaw 2015 and controls, staff have prepared a draft proposal.

3.       The draft proposal would continue to enable council to regulate the keeping of animals in order to minimise risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places caused by people interacting with animals.

4.       The main draft proposed changes are to:

·     require an approval to keep more than two standard beehives on urban properties with an area less than 2000 square metres (no approval currently required)

·     incorporate rules from another bylaw about the feeding of animals on private property

·     improve the definitions of ‘nuisance’ and ‘public place’

·     update the format and wording of the Bylaw and controls to make them easier to read and understand.

5.       Staff recommend that the local board provide its view on the draft proposal.

6.       There is a reputational risk that the draft proposal or the local board’s views do not reflect the view of people in the local board area. This risk would be partly mitigated by the opportunity for the local board to provide views on public feedback prior to a final decision.

7.       The local board views will be provided to the Regulatory Committee in May to recommend a statement of proposal to the Governing Body. Public consultation is scheduled for July, deliberations in November and a final Governing Body decision in December 2021.

Ngā tūtohunga

Recommendation/s

That the Local Board:

a)      support the draft statement of proposal in Attachment A of this agenda report to amend the Auckland Council Animal Management Bylaw 2015 and associated controls for public consultation.

Horopaki

Context

The Animal Management Bylaw enables council to regulate the keeping of animals

8.       The Te Kaunihera o Tāmaki Makaurau Ture-ā-rohe Tiaki Kararehe 2015 / Auckland Council Animal Management Bylaw 2015 (Bylaw) and associated controls (controls) seeks to minimise animal-related risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places.

9.       The Bylaw and controls achieve this by specifying rules about animal ownership and interaction and by limiting ownership of specific animals in urban areas.

10.     The rules are administered by councils Regulatory Compliance team using a graduated approach to compliance.

11.     The Bylaw and controls are one part of a wider regulatory framework. For example, the Animal Products Act 1999 and Animal Welfare Act 1999 for animal welfare, Resource Management Act 1991 and Biosecurity Act 1993 to protect the environment and Dog Control Act 1996 for dog management.

The Regulatory Committee have decided to amend the Bylaw and controls

12.     The Regulatory Committee decided to commence the process to amend the Bylaw as follows:

17 March 2020

(REG/2020/17)

Regulatory Committee endorsed the statutory bylaw review findings that:

·   a bylaw is still the most appropriate way to manage specific animal issues in relation to people, for example limiting the number of poultry in urban residential areas minimises noise and odour nuisance to neighbours

·   the current Bylaw approach is appropriate, but the content, structure and wording could be improved

·   the current Bylaw does not give rise to any implications under, and is not inconsistent with, the New Zealand Bill of Rights Act 1990.

17 November 2020

(REG/2020/78)

Regulatory Committee instructed staff to draft an amended Bylaw (Option two) after considering four options:

·   Option one: status quo – confirm (retain) current Bylaw

·   Option two: amend the current Bylaw – improve the status quo

·   Option three: replace the current Bylaw – new bylaw about animals

·   Option four: revoke Bylaw – no bylaw and instead rely on other existing methods.

13.     Staff have prepared a draft statement of proposal (draft proposal) to implement the decision of the Regulatory Committee by amending the Bylaw and controls (Attachment A).

14.     The draft proposal includes the reasons and decisions leading to the proposed amendments and a comparison between the existing and amended bylaws and controls.

The local board has an opportunity to provide its views on the draft proposal 

15.     The local board has an opportunity to provide its views on the draft proposal in Attachment A by resolution to the Regulatory Committee before it is finalised for public consultation.

16.     For example, the board could support the draft proposal for public consultation, recommend changes, or defer comment until after it has considered public feedback on the proposal.

Tātaritanga me ngā tohutohu

Analysis and advice

The draft proposal makes improvements to the current bylaw and controls

17.     The draft proposal seeks to improve the current Bylaw and controls to minimise risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places. The table below summarises the main draft proposals in comparison to the current Bylaw.

Draft proposals

Reasons for draft proposal

Require an approval to keep more than two standard beehives on urban properties with an area less than 2000 square metres (no approval currently required)

·  to minimise bee-related nuisance in areas with growing population density while still allowing for the keeping of bees in urban areas.

Incorporate rules from another bylaw about the feeding of animals on private property

·  to streamline rules about animals into a single bylaw, as existing rules about the feeding of wild and feral animals on private property are currently included in the Property Maintenance and Nuisance Bylaw 2015

·  moving this clause to the Bylaw was suggested in the review findings to the Property Maintenance and Nuisance Bylaw (REG/2020/50).

Improve definitions of ‘nuisance’ and ‘public place’

·  to align with the definitions in the Public Safety and Nuisance Bylaw 2013 to improve consistency across council bylaws.

Update the Bylaw format and structure

·  to align with best practice for bylaw drafting and make the Bylaw easier to read and understand.

18.     Limits on the number of beehives and stock would continue to only apply to urban areas as defined within the Auckland Unitary Plan, for example:

·     Aotea/Great Barrier has no urban areas and is not subject to these limits

·     rural townships such as Helensville and Clevedon are urban areas.

The draft proposal complies with statutory requirements

19.     The draft proposal has been prepared in accordance with statutory requirements. The amended Bylaw and controls:

·    help minimise risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places

·    use a format and words that are easier to read and understand

·    are authorised by statute, not repugnant to other legislation and not unreasonable

·    do not give rise to any implications and are not inconsistent with the New Zealand Bill of Rights Act 1990.

Staff recommend the local board consider providing its views on the draft proposal

20.     Staff recommend that the local board consider the draft proposal and whether it wishes to provide its views by resolution to the Regulatory Committee.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22.     The draft proposal impacts councils Regulatory Compliance team, who implement the Bylaw. The unit is aware of the impacts of the draft proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     The Bylaw is important to local boards as it is an area of high community interest. They also have the delegated authority to make conditions about horse riding in public places.

24.     Local board views on the review were provided in September 2019 (see Attachment B). The main view of local board members during the review was to improve the Bylaw’s clarity, minimise the misuse of council-controlled public places and to address animal-specific controls. The Regulatory Committee as part of its decisions on options on 17 November 2020 (REG/2020/78) directed staff to address some but not all views provided (see Attachment C).

25.     The local board has an opportunity in this report to provide its views on the draft proposal by resolution to the Regulatory Committee.

26.     The local board will also have further opportunity to provide its to a Bylaw Panel on any public feedback to the proposal from people in the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

27.     The Bylaw has significance for Māori as kaitiaki of Papatūānuku.

28.     Staff discussed the Bylaw with mana whenua at the Infrastructure and Environmental Services Mana Whenua hui in April 2019. The main view of mana whenua was to improve the clarity and how it relates to Māori and papakāinga. The draft proposal addresses this by clarifying that limits on the ownership of animals in urban areas do not apply to papakāinga within the Māori Purpose Zone of the Auckland Council Unitary Plan.

29.     Mana whenua and mataawaka will also have opportunity to provide further feedback during the public consultative process on the proposal.

Ngā ritenga ā-pūtea

Financial implications

30.     There are no financial implications to the local board for any decisions to support the draft proposal for public consultation. The Governing Body will consider any financial implications associated with public notification at a later date.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     The following risk has been identified

If...

Then...

Mitigation

The draft proposal or the local board’s views do not reflect the view of people in the local board area

there may be negative attention to council regarding the Bylaw.

The local board will have an opportunity to consider any public feedback and provide its formal views to a Bylaw Panel prior to the final decision.

Ngā koringa ā-muri

Next steps

32.     Staff will present a proposal and any local board views to the Regulatory Committee on 11 May 2021. The next steps are shown in the diagram below.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Statement of Proposal

501

b

Attachment B - Previous Local Board Views

589

c

Attachment C - Regulatory Committee Decisions on Bylaw Improvements

595

     

Ngā kaihaina

Signatories

Authors

Breanna Hawthorne - Policy Analyst

Saralee Gore - Graduate Policy Advisor

Authorisers

Paul Wilson - Team Leader Bylaws

Nina Siers - Local Area Manager

 


Albert-Eden Local Board

20 April 2021

 

 

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Albert-Eden Local Board

20 April 2021

 

 

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Albert-Eden Local Board

20 April 2021

 

 

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Albert-Eden Local Board

20 April 2021

 

 

Albert-Eden Local Board input into Auckland Council's submission on the Climate Change Commission's draft advice

File No.: CP2021/03247

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       Note the feedback provided by the local board on the Climate Change Commission’s draft advice.

Whakarāpopototanga matua

Executive summary

2.       Local boards have the opportunity to provide input into Auckland Council submissions on central government documents.

3.       As the deadline for providing feedback fell prior to the next scheduled local board business meeting, the delegation to the chairperson (resolution number: AE/2020/39) was used to approve formal local board feedback. This delegation allows the Albert-Eden Local Board chair to provide feedback on central government submissions where the timeframes do not allow for local board input to be considered and approved at a local board meeting.

4.       The local board input on this document is noted in this report.

5.       He Pou a Rangi - the Climate Change Commission provides independent, expert advice to central government on mitigating climate change (including reducing greenhouse gas emissions) and adapting to the effects of climate change. In addition, the Commission’s role is to monitor and review the government’s progress towards its emissions reduction and adaptation goals.

6.       On 31 January 2021, the Commission released a draft of its first package of advice to Government for public consultation. This package of advice is made up of:

·   The proposed first three emissions budgets covering the period to 2035 (2022 - 2025, 2026 - 2030 and 2031 - 2035).

·   Guidance on the first emissions reduction plan, advising the government on how the emissions budgets could be met.

·   Advice that Aotearoa’s first Nationally Determined Contribution is not compatible with contributing to global efforts to limit warming above 1.5°C above pre-industrial levels.

·   Advice on what potential reductions in biogenic methane might be needed in the future.

7.       Following public consultation, the Commission will prepare its final advice and provide this to Government by the 31 May 2021. The Commission will recommend emissions budgets for the period to 2035 to support Aotearoa’s emissions reduction target of net zero greenhouse gas emissions by 2050.

8.       Local board feedback was due by 2 March 2021 to be considered for incorporation into the final Auckland Council submission. Consultation closed on 14 March 2021.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      note its input into the Auckland Council submission on the Climate Change Commission’s draft advice included as Attachment A to this report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Albert-Eden Local Board feedback on the Climate Change Commission's draft advice

599

b

He Pou a Rangi - Climate Change Commission: 2021 Draft advice for consultation

605

     

Ngā kaihaina

Signatories

Author

Emma Reed - Local Board Advisor

Authoriser

Nina Siers - Local Area Manager

 


Albert-Eden Local Board

20 April 2021

 

 

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20 April 2021

 

 

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Albert-Eden Local Board

20 April 2021

 

 

Albert-Eden-Puketāpapa Ward Councillors' Updates

File No.: CP2021/04125

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Albert-Eden-Puketāpapa Ward Councillors to update the local board on Governing Body issues they have been involved with since the previous local board meeting.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides provision in the local board meeting for Governing Body members to update their local board counterparts on regional matters of interest to the local board.

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive Albert-Eden-Puketāpapa Ward Councillors Christine Fletcher and Cathy Casey’s verbal updates.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 


Albert-Eden Local Board

20 April 2021

 

 

Chairperson's Report

File No.: CP2021/04126

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the local board chairperson to provide a written update on projects, meetings and other initiatives relevant to the local board’s interests.

Whakarāpopototanga matua

Executive summary

2.       In accordance with Standing Order 2.4.7, the chairperson will update board members by way of a written report.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive the Chairperson’s report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Chairperson Watson April 2021 Report

797

     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 


Albert-Eden Local Board

20 April 2021

 

 

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Albert-Eden Local Board

20 April 2021

 

 

Board Members' Reports

File No.: CP2021/04128

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To facilitate an opportunity for local board members to provide a written update on projects and events-attended since the previous month’s meeting and to discuss other matters of interest to the board.

Whakarāpopototanga matua

Executive summary

2.       This is an information item and it is optional for board members to provide a written board member report for inclusion in the agenda.

3.       Local board members are recommended to use a Notice of Motion, rather than a Board Member Report, should a member wish to propose a recommendation or request action to be undertaken by staff.

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive the written Board Member Reports for April 2021.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 


Albert-Eden Local Board

20 April 2021

 

 

Albert-Eden Local Board 2021 Governance Forward Work Calendar

File No.: CP2021/04129

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Albert-Eden Local Board with its updated governance forward work calendar, which is a schedule of items that are expected to be reported to the local board during business meetings and/or workshops for 2021.

Whakarāpopototanga matua

Executive summary

2.       This report contains the governance forward work calendar, a schedule of items that will come before the Albert-Eden Local Board during business meetings and/or workshops for 2021. The local board’s governance forward work calendar is appended to this report under Attachment A.

3.       The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported to the local board’s monthly business meetings and distributed to relevant council staff.  At times there may be items that will arise that are not programmed or noted in the governance calendar.  Local board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      note the April 2021 edition of the Albert-Eden Local Board 2021 Governance Forward Work Calendar.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Albert-Eden Local Board Governance Forward Calendar - April 2021

807

     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 


Albert-Eden Local Board

20 April 2021

 

 

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Albert-Eden Local Board

20 April 2021

 

 

Albert-Eden Local Board Workshop Records

File No.: CP2021/04130

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the local board to receive the records of its recent workshops held following the previous local board business meeting.

Whakarāpopototanga matua

Executive summary

2.       In accordance to Standing Order 12.1.4, the local board shall receive a record of the general proceedings of each of its local board workshops held since the previous business meeting of the local board.

 

 

Ngā tūtohunga

Recommendation/s

That the Albert-Eden Local Board:

a)      receive the Albert-Eden Local Board Workshop Records for the workshops held on 16, 23 and 30 March 2021 and 6 and 13 April 2021.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Albert-Eden Local Board Workshop Record - 16 March 2021

813

b

Albert-Eden Local Board Workshop Record - 23 March 2021

815

c

Albert-Eden Local Board Workshop Record - 30 March 2021

819

d

Albert-Eden Local Board Workshop Record - 6 April 2021

823

e

Albert-Eden Local Board Workshop Record - 13 April 2021

827

     

Ngā kaihaina

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 


Albert-Eden Local Board

20 April 2021

 

 

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Albert-Eden Local Board

20 April 2021

 

 

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Albert-Eden Local Board

20 April 2021

 

 

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20 April 2021

 

 

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20 April 2021

 

 

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[1]    For example, local parks, reserves, civic spaces, footpaths and roads.

[2]    Markets and stalls, mobile shops, outdoor dining, fundraising, hire of recreational equipment, distribution of promotional goods and materials, street performance (including busking and pavement art), micromobility and outdoor display of goods.

[3] Trading and Events in Public Places Guidelines 2015, Shared Spaces Guidelines 2017 and Auckland Film Protocol.

[4] Reserves Act, Trespass Act, Fair Trading Act, Resource Management Act, Unitary Plan, Customer Guarantees Act, Road User Rule, Waitakere Ranges Heritage Area Act, Electricity (Safety) Regulations, Public Safety and Nuisance Bylaw, Signage Bylaw.

[5] Local board representatives were Troy Churton (Ōrākei Local Board) and Sandra Coney (Waitākere Ranges Local Board)

[6] Include reference to the Waitakere Ranges Heritage Area Act, Reserves Act, requirements for landowner approvals, rules around the use of drones; consider the effects of activities on the environment and its wildlife, a more explicit definition of an event and exemptions for whānau gatherings or children to sell ice-cream or lemonade in front of their houses.