Kōmiti ā Pūtea, ā Mahi Hoki /
Finance and Performance Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Finance and Performance Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 22 April 2021 at 10.00am.

 

present

 

Chairperson

Cr Desley Simpson, JP

 

Deputy Chairperson

Cr Shane Henderson

 

Members

Cr Josephine Bartley

From 10.28am, Item 9

 

IMSB Member Renata Blair

 

 

Cr Dr Cathy Casey

 

 

Deputy Mayor Cr Bill Cashmore

 

 

Cr Fa’anana Efeso Collins

From 10.02am, Item 5.1

 

Cr Pippa Coom

 

 

Cr Linda Cooper, JP

 

 

Cr Angela Dalton

 

 

Cr Chris Darby

From 10.23am, Item 8

 

Cr Alf Filipaina

 

 

Mayor Hon Phil Goff, CNZM, JP

 

 

Cr Richard Hills

 

 

Cr Tracy Mulholland

 

 

Cr Daniel Newman, JP

 

 

Cr Greg Sayers

From 10.07am, Item 5.1

 

Cr Sharon Stewart, QSM

From 10.14am, Item 5.1

 

IMSB Chair David Taipari

Until 11.27am, Item 14

 

Cr Wayne Walker

From 10.05am, Item 5.1

 

Cr John Watson

From 10.05am, Item 5.1

 

Cr Paul Young

 

 

ABSENT

 

Member

Cr Christine Fletcher

 

 

 


Finance and Performance Committee

22 April 2021

 

 

1          Apologies

Resolution number FIN/2021/22

MOVED by Chairperson D Simpson, seconded by Cr L Cooper:  

That the Finance and Performance Committee:

a)         accept the apologies from Cr C Fletcher for absence; Cr J Bartley and Cr C Darby for lateness on council business; Cr G Sayers for lateness; and IMSB Chair for early departure.

CARRIED

 

 

2          Declaration of Interest

Cr L Cooper subsequently declared an interest in Item 11 – Accommodation Provider Targeted Rate Suspension.

 

 

3          Confirmation of Minutes

Resolution number FIN/2021/23

MOVED by Deputy Mayor BC Cashmore, seconded by Cr T Mulholland:  

That the Finance and Performance Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 18 March 2021 as a true and correct record.

CARRIED

 

 

4          Petitions

There were no petitions.

 

 

5          Public Input

Cr E Collins entered the meeting at 10.02am.

 

5.1

Public Input - Auckland War Memorial Museum - Annual Levy

 

David Reeves, Director Collections & Research; Megan McSweeney, Director, Marketing, Communications & External Affairs; and Jignasha Patel, Director Finance and Enterprise from the Auckland War Memorial Museum addressed the committee in regard to the annual levy for the Auckland War Memorial Museum.

 

Cr W Walker entered the meeting at 10.05am.
Cr J Watson entered the meeting at 10.05am.
Cr G Sayers entered the meeting at 10.07am.
Cr S Stewart entered the meeting at 10.14am.

 

Resolution number FIN/2021/24

MOVED by Chairperson D Simpson, seconded by Mayor P Goff:  

That the Finance and Performance Committee:

a)         receive the presentation from David Reeves, Director Collections & Research; Megan McSweeney, Director, Marketing, Communications & External Affairs; and Jignasha Patel, Director Finance and Enterprise from the Auckland War Memorial Museum regarding the annual levy.

CARRIED

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8

C40 development additional land disposal recommendation - 331 (part) Great North Road, Henderson

 

Cr C Darby entered the meeting at 10.23am.

 

Note:   changes were made to the original recommendation, amending clause a), with the agreement of the meeting.

 

Resolution number FIN/2021/25

MOVED by Cr S Henderson, seconded by Cr L Cooper:  

That the Finance and Performance Committee:

a)      approve, subject to the satisfactory conclusion of any required statutory processes (including under the Reserves Act 1977), the disposal of approximately 267m2 (subject to survey) of 331 Great North Road, Henderson comprised of an estate in fee simple more or less being Lot 1A DP 7645 contained in computer freehold register NA70A/209;

b)      agree that final terms and conditions be approved under the appropriate delegations; and

c)      note that the disposal is for urban renewal purposes as part of Panuku’s Unlock Henderson Programme.

CARRIED

 

 

9

Consideration of ARAFA, MOTAT and Auckland Museum annual plans and council funding contributions, 2021/2022

 

Cr J Bartley entered the meeting at 10.28am.

 

Resolution number FIN/2021/26

MOVED by Chairperson D Simpson, seconded by Deputy Mayor BC Cashmore:  

That the Finance and Performance Committee:

Auckland Regional Amenities Funding Act

a)      approve the Auckland Regional Amenities Funding Board’s proposed council funding contribution for 2021/2022 of $15,435,500

Museum of Transport and Technology

b)      approve the Museum of Transport and Technology Annual Plan 2021/2022, including the total funding contribution applied for 2021/2022 of $15,635,107

c)      note that last year the Museum of Transport and Technology responded to council’s request to moderate increases due to Covid-19 by reducing its request for funding in 2020/2021, and that its 2021/2022 funding request remains below the level of council funding provided in 2019/2020

 

 

Auckland War Memorial Museum

d)      approve Auckland War Memorial Museum’s levy request for 2021/2022 of $32,292,000

e)      note that last year Auckland War Memorial Museum responded to council’s request in 2020/2021 to moderate its funding request due to Covid-19 by holding its funding request at the same level as 2019/2020

f)       note that there are ongoing discussions with Auckland War Memorial Museum about its future outlook for levy increases and about its long-term governance and legislative arrangements.

CARRIED

 

 

10

Emergency Budget 2020/2021 - Update April 2021

 

A PowerPoint presentation was given, along with the Dashboard.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr A Filipaina left the meeting at 10.42am.

Cr S Henderson left the meeting at 10.45am.
Cr A Filipaina returned to the meeting at 10.56am.
Cr S Henderson returned to the meeting at 10.58am.

 

Note:   changes were made to the original recommendation, adding new clause c), with the agreement of the meeting.

 

Resolution number FIN/2021/27

MOVED by Chairperson D Simpson, seconded by Cr T Mulholland:  

That the Finance and Performance Committee:

a)      receive the update on progress for financial year 2020/2021

b)      note that Auckland Council has achieved $119 million towards the $120 million council organisation savings target.

c)        note that the financial performance of the group up to 31 March 2021 has been considerably stronger than anticipated in the Emergency Budget which was based on a projected $450 million projected revenue shortfall for the year. However, given significant delays to the realisation of the $244 million asset recycling target in the Emergency Budget and ongoing uncertainty, continuing to take a prudent approach to the council's finances is warranted.

CARRIED

 

Attachments

a     22 April 2021 - Finance and Performance Committee, Item 10 - Emergency Budget 2020/2021 - Update April 2021 - Dashboard

b     22 April 2021 - Finance and Performance Committee, Item 10 - Emergency Budget 2020/2021 - Update April 2021 - PowerPoint Presentation

 

 


 

 

11

Accommodation Provider Targeted Rate Suspension

 

Cr L Cooper declared an interest in this item and left the meeting at 11.07am.

 

Resolution number FIN/2021/28

MOVED by IMSB Chair D Taipari, seconded by Cr S Henderson:  

That the Finance and Performance Committee:

a)      agree that staff use existing rating policies to fully remit the fourth quarter instalment of the Accommodation Provider Targeted Rate set for 2020/2021 due to be invoiced in the 4th quarter rates invoice (May 2021), and that this be noted on the invoice.

b)      agree to recommend to the Governing Body at its meeting on 25 May 2021, subject to consideration of local board feedback, that it agree as part of the Recovery Budget 2021-2031 that:

i)       expenditure on visitor attraction and major events be reduced from $29 million to around $14.5 million; and

ii)      the Accommodation Provider Targeted Rate be suspended until 30 June 2022.

CARRIED

 

 

 

12

Summary of Finance and Performance Committee information memoranda and briefings, including the Forward Work Programme - 22 April 2021

 

Resolution number FIN/2021/29

MOVED by Chairperson D Simpson, seconded by Cr E Collins:  

That the Finance and Performance Committee:

a)      receive the progress on the 2021 forward work programme as appended in Attachment A of the agenda report.

b)      receive the Summary of Finance and Performance Committee information memorandum and briefings as at 22 April 2021.

CARRIED

 

 

 

13        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 


 

 

14        Procedural motion to exclude the public

Resolution number FIN/2021/30

MOVED by Chairperson D Simpson, seconded by Cr A Dalton:  

That the Finance and Performance Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Reallocation of existing budget to acquire cemetery land in the 10-Year Budget 2021-2031 - Long-term Plan

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains financial information that may prejudice the council's negotiations.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

11.27am          The public was excluded.

 

 

Cr L Cooper returned to the meeting at 11.27am.

IMSB Chair D Taipari retired from the meeting at 11.27am.

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

11.52am          The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

CONFIDENTIAL: Reallocation of existing budget to acquire cemetery land in the 10-Year Budget 2021-2031 - Long-term Plan

 

Resolution number FIN/2021/31

MOVED by Cr A Filipaina, seconded by Cr L Cooper:  

d)   agree that there be no restatement of the report or resolutions at this time.

 

 

 

11.52am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................