I hereby give notice that an ordinary meeting of the Franklin Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 27 April 2021

9.30am

The Stevenson Room
Level One Franklin the Centre
12 Massey Ave
Pukekohe

 

Franklin Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Andrew Baker

 

Deputy Chairperson

Angela Fulljames

 

Members

Malcolm Bell

 

 

Alan Cole

 

 

Sharlene Druyven

 

 

Lance Gedge

 

 

Amanda Kinzett

 

 

Matthew Murphy

 

 

Logan Soole

 

 

(Quorum 5 members)

 

 

 

Denise Gunn

Democracy Advisor

 

21 April 2021

 

Contact Telephone: (09) 295 3706

Email: denise.gunn@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Franklin Local Board

27 April 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - Helen Dorresteyn, Clevedon Farmers Market                            5

8.2     Deputation - Patumahoe Tennis Club                                                                6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Auckland Council's Performance Report: Franklin Local Board for November 2020 to February 2021                                                                                                            9

12        Amendment to 2020 - 2023 Community Facilities work programme - changes to various projects                                                                                                           21

13        Franklin Transitional Rates Grants                                                                            33

14        Franklin Local Board Grants Programme 2021/2022                                              43

15        Approval for four new public road and two new private road names at 37 McEldownie Road, Drury South (Stage 2)                                                                53

16        Approval for a new private road name at 1013A Ararimu Road, Ararimu            63

17        Approval for two new public road names at 425 Quarry Road, Drury (Road 5A and Road 7)                                                                                                                          71

18        Local Board views on Plan Changes (Private) 48, 49, 50, 51 and 61 in Drury      79

19        Public feedback on proposal to make new navigation rules                                  91

20        Statement of proposal to amend the Animal Management Bylaw and controls  97

21        Proposal to make a new Public Trading and Events Bylaw                                 103

22        Proposal to vary the Regional Fuel Tax scheme                                                   109

23        Draft Statement of Expectations for Council-controlled Organisations             163

24        Review of the Code of Conduct - draft revised code                                             179

25        Urgent Decision - Approve the reallocation of funding within the Community Facilities work programme 2020-2023 Jubilee Pool ID 27759                              185

26        Urgent Decision - Submission on He Pou a Rangi – the Climate Change Commission’s draft advice to Government                                                            189

27        Governance Forward Work Calendar April 2021                                                   197

28        Franklin Local Board workshop records                                                                203

29        Consideration of Extraordinary Items

 


1          Welcome

 

Mr Smith will lead the meeting in prayer – or whatever set text we decide will appear here.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Franklin Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 23 March 2021, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.


 

 

 

8.1       Deputation - Helen Dorresteyn, Clevedon Farmers Market

Te take mō te pūrongo

Purpose of the report

1.       Helen Dorresteyn from the Clevedon Farmers Market will be attending the meeting.

Whakarāpopototanga matua

Executive summary

2.       Helen Dorresteyn will be addressing the board on providing a community recycling centre in Clevedon.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      thank Helen Dorresteyn from the Clevedon Farmers Market for her attendance and presentation on providing a community recycling centre in Clevedon.

 

 

 

8.2       Deputation - Patumahoe Tennis Club

Te take mō te pūrongo

Purpose of the report

1.       Jack Hobbs, President of the Patumahoe Tennis Club, and Glenn Hunter will be in attendance to address the board.

Whakarāpopototanga matua

Executive summary

2.       Jack Hobbs and Glenn Hunter wish to update the board on matters pertaining to the Patumahoe Tennis Club.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      thank Jack Hobbs, President of the Patumahoe Tennis Club, and Glenn Hunter, for their attendance and presentation.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.


 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Franklin Local Board

27 April 2021

 

 

Auckland Council's Performance Report: Franklin Local Board for November 2020 to February 2021

File No.: CP2021/02871

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Franklin Local Board with an integrated performance report for November 2020 to February 2021.

Whakarāpopototanga matua

Executive summary

2.       This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2020/2021 work programme. The full work programme progress report is included as Attachment A of the report (Franklin Local Board work programme update).

3.       Some key activity updates from this period are:

·    ID 594 Arts, Community and Events. Community-led Placemaking and Safety: Staff worked with Community Facilities, NZ Police and community organisations to install temporary electronic road signs at Umupuia, Beachlands and Karioitahi, in response to summer safety issues. The project ran from late December through to the end of January

·    ID 2275 ATEED. Franklin local economic broker: Christina Rogstad has been contracted and commenced in the role in January 2021. The broker has been working with board members and business leaders to identify local economic opportunities and areas of focus for the work programme and represents the interests of the Franklin Local Board area in the development of Auckland Unlimited projects and resources

·    ID 1532 Infrastructure and Environmental Services, The C.R.E.S.T project: The new coordinator has been working to deliver pest traps to new members, set up new bait lines, work with Waiau Pa school, and increase pest control along the Seagrove coast to protect New Zealand dotterel breeding sites. At least seven dotterel chicks are currently present on the Seagrove and Elletts coastline

·    ID 61 Park, Sport and Recreation, activation of parks, places and open spaces FY21: 12 activations were delivered with over 690 participants in attendance. The waka and kayaking at Sandspit and Maraetai beaches attracted over 350 participants. No activations were impacted by COVID alert level 3 in this period

·    ID 1603 Park, Sport and Recreation. Pukekohe Skatepark service assessment for adjacent reserve: At the 6 October 2020 workshop the board reviewed the park service assessment for the additional 550 square metres of undeveloped open space adjacent to the skate park. The board broadly endorsed the proposal to develop infrastructure to support youth and family play in this area of the park. Panuku Development Auckland will be informed of the proposal since there could be opportunity to fund the proposal through the Kia Puāwai a Pukekohe – Unlock Pukekohe project.

4.       All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). There are no activities with a red status.

5.       Net financial operating performance for Franklin local board area is less than two percent below budget for the eight months ended February 2021.  Operating expenditure is four percent below budget mostly in Locally Driven Initiatives (LDI) still to be delivered.  Operating revenue is fifty-nine per cent ahead of budget being commercial and residential property revenue budgets yet to be fully transferred in the local board, plus some facility hire and library revenue exceeding budget. Capital expenditure is behind budget and has also been severely disrupted due to COVID-19 but is expected to continue as forecast. The financial performance report compared to budget 2020/2021 is attached (Attachment B of the report – Franklin Local Board Financial Report YTD).

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      receive the Franklin Local Board performance report and attachments for November 2020 to February 2021.

b)      note that staff have identified $92,350 underspend that is available for reallocation to other areas of the work programme as follows:

ID/Ref

Work Programme

Activity Name

Budget to be reallocated

1542

Infrastructure and Environment Service

Wairoa River restoration

$4,350

2228

Park Sports and Recreation

Franklin Trail plans

$10,000

593

Arts, Community and Events

Local Maori Responsiveness- Franklin

$5,000

 

594

Arts, Community and Events

Community-led Placemaking and Safety

 

$25,000

596

Arts, Community and Events

Supporting communities to lead Franklin

 

$8,000

607

Arts, Community and Events

Event Partnership Fund - Franklin

$40,000

c)      consider approving the reallocation of $92,350 budget to the following work programme activities:

ID/Ref

Work Programme Name

Activity Name

Reallocated budget

1535

Infrastructure and Environment Service

Pest free Franklin

 

$20,000

1539

Infrastructure and Environment Service

Waterways Protection Fund

$4,350

2029

Infrastructure and Environment Service

Papakura Stream Restoration (Franklin)

 

$5,000

639

Arts, Community and Events

Community grants Franklin

$63,000

 

 

Horopaki

Context

6.       The Franklin Local Board has an approved 2020/2021 work programme for the following operating departments:

·        Arts, Community and Events; (now Connected Communities - Community Places, Community Empowerment, Youth Empowerment and Regional Service Planning, Investment and Partnerships – Arts & Culture, Events)

·        Parks, Sport and Recreation

·        Libraries and Information (now Connected Communities – Libraries)

·        Community Facilities: Build Maintain Renew

·        Community Leases

·        Infrastructure and Environmental Services

·        Plans and Places

·        The Southern Initiative (now Community and Social Innovation – The Southern Initiative)

·        ATEED (now Auckland Unlimited).

7.       Since the work programmes were approved, council-controlled organisations Auckland Tourism Events and Economic Development (ATEED) and Regional Facilities Auckland have merged as a result of the CCO review. The new organisation that continues to deliver the ATEED work programme is Auckland Unlimited.

8.       Since the work programmes were approved the Customer and Communities Services directorate has been restructured. Two new departments were created - Connected Communities and Regional Service Planning, Investment and Partnerships; and the Southern Initiative and Western Initiative moved into the directorate as a new department - Community and Social Innovation. Units from the previous departments Arts, Community and Events; Libraries and Information; and Service, Strategy and Integration were incorporated into the three new departments. The table below shows the distribution:

Table 1: Changes to Departments in Customer and Communities Services directorate

Previous Department - Unit

Current Department - Unit

Arts, Community and Events - Community Places

Connected Communities – Community Places

Arts, Community and Events - Community Empowerment

Connected Communities – Community Empowerment

Arts, Community and Events - Community Empowerment (Youth)

Community and Social Innovation – Youth Empowerment

Arts, Community and Events - Arts & Culture

Regional Service Planning, Investment and Partnerships – Arts & Culture

Arts, Community and Events - Events

Regional Service Planning, Investment and Partnerships – Events

Service, Strategy and Integration

Regional Service Planning, Investment and Partnerships – Service and Asset Planning

Libraries

Connected Communities – Libraries

The Southern Initiative

Community and Social Innovation – The Southern Initiative

The Western Initiative

Community and Social Innovation – The Western Initiative

 

9.       The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.


 

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

 

11.     The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes. 


 

Graph 3: Work programme by activity status and department

Key activity updates

12. Key work programme activity updates are:

·        ID 606 Arts, Community and Events. Movies in halls: A schedule of movies has been developed. The first screening took place on 28 November 2020. Events affected by Covid-19 have been postponed with more events scheduled for the period reported through update 3

·        ID 1907 ATEED. Young enterprise scheme (FR). 2021 Young Enterprise Kick Start Day was hosted at AUT South Campus on 22nd & 23rd February. All local schools have been invited to attend the event. Payment of the funds allocated to support the Kick start days will be made in Q3

·        ID 2736 Community Facilities: Build maintain renew. Prospect Terrace, Pukekohe - extend existing walkway (stage 2): Works started in March 2021

·        ID 2427 Community Facilities: Build maintain renew. Kawakawa Bay - planning and protection - esplanade renewal: current status: Physical works commencement is expected in April 2021

·        ID 1535 Infrastructure and Environmental Services. Pest free Franklin: 19 different community groups are participating in this programme. The first Pest Free Franklin newsletter in November 2020 was sent to 319 people. The most recent newsletter in February 2021 was sent to 559 people, which reflects a 75 per cent increase in membership registrations over this three-month period. Successful Farrell's events will continue on the second Wednesday of each month and there have been seven organised community bait and trap hub days: three at Pukekohe, one at Waiau Pa, one at the Hunua market, one at Waiuku Zero Waste, and one at Kawakawa Bay

·        ID 1812 Infrastructure and Environmental Services. Manukau Harbour Forum – Franklin: the Manukau Harbour Forum coordinator has been analysed local board work programmes to understand the type and number of activities contributing to outcomes for the harbour. The draft findings were presented at a forum meeting in February 2021. The coordinator has met with the Hauraki Gulf Forum executive officer, and prepared a letter of support for Auckland Council's application to the Freshwater Improvement Fund for Papakura Stream project funding. Over the next few months the coordinator will support the delivery of work programmes approved at the forum’s February 2021 meeting, including preparation for the youth wānanga in April 2021.

 

Activities with significant issues

13. The following work programme activities have been identified by operating departments and there were no projects identified having significant issues:

·    ID 2637 Community Facilities. Franklin - LDI Capex minor improvement projects. Project cancelled by Senior Management and not progressing in future financial years

·    ID 3075 Community Facilities. Matakawau Point Reserve - develop a new boat ramp. This project has been cancelled because the Matakawau Boat Club who were contributing part of the funds for the project have advised that they are no longer supporting the build and have removed their funding to pursue other endeavours. The local board has been advised of this and advised not to include in any future work programme

·    ID 2294 Infrastructure and Environmental Services. Manukau Harbour Forum – Franklin:  reporting for this budget is now combined with the Manukau Harbour Forum line for 2020/2021.

Activities on hold

14. The following work programme activities have been identified by operating departments as on hold:

·    ID 593          Arts, Community and Events. Local Māori responsiveness – Franklin: in collaboration with local board services staff, mana whenua representatives and elected members, the work programme for the Improving Māori Input into Local Board Decision Making project was reviewed and endorsed by the Reference Group to have a focus on strengthening relationships and aligning aspirations. A meeting scheduled with Ngāti Tamaoho in February was postponed until May due to COVID19 restrictions. The funding agreement with Otara Health to facilitate the project has been reviewed due to budget impacts of COVID19 restrictions in 2020/2021.The board has been successful in recruiting a candidate for the Tuia programme, set to begin in March.

·    ID 594 Arts, Community and Events. Community-led Placemaking and Safety: Staff worked with Counties Manukau Sport to develop a programme aimed at building connections, increasing opportunities for local young people to learn new skills, and responding to needs identified in the Wairoa Youth Survey. This programme utilises part of the funding allocated for COVID19 responses and is a step towards a partnership model. Staff worked with Community Facilities, NZ Police and community organisations to install temporary electronic road signs at Umupuia, Beachlands and Karioitahi, in response to summer safety issues. The project ran from late December through to the end of January. Anecdotal feedback is very positive. More detailed information will be reported to the board. As members of the Panuku key stakeholder group, staff took a lead role in planning and delivery of the Innovating Streets for People engagement with Pukekohe businesses and community members in February. Elected member support was invaluable. Staff are collaborating with Toi Mauri and Whanau Resource Centre to provide a pātaka for community use outside the centre. Waiuku Family Support Network submitted their accountability report for funding received for their community pātaka kai and placemaking items. A balance for $25,000 for reallocation

·    ID 596 Arts, Community and Events. Staff worked with Community Networks Franklin to agree outputs that were delayed due to COVID-19 and await their final accountability report from 2019/2020. Staff facilitated the development of Community Networks Franklin annual plan, based on feedback from members gathered in 2019 and 2020.Staff facilitated a 3-day strategic planning noho with the board and staff of Waiuku Family Support Services (WFSS). Indigenous facilitation methods were used to guide the WFSS staff through strategic planning and team building.Previously, staff had been in discussions with a local organisation to deliver governance training in the Wairoa area; however, the organisation has not been able to confirm content or dates for delivery. Through a contract with Diabetes Aotearoa (formerly Gardens 4 Health), local gardeners continue to receive support to host workshops and build connection in the community gardens. A balance of $15,000 for reallocation

·    ID 1542 Infrastructure and Environment Service. Wairoa River restoration. Friends of Te Wairoa have been enrolled in an advisory training programme sponsored by Environmental Services to help increase capacity and refine operations. However, the coordinator for this project has recently left, which has created delays to project delivery. Staff are currently working with Friends of Te Wairoa to identify which activities can be delivered by the end of the financial year. A balance of $4350 for reallocation

·    ID 2228 Park Sports and Recreation. Franklin trails plan: the draft trails plan document has been completed but staff are still trying to obtain feedback from mana whenua. The document cannot be formalised until this has happened. Less budget was spent on the project than anticipated. A balance of $10,000 for reallocation

·    ID 2173 Community Facilities: Community Leases. Clarks Beach Recreation Reserve, 100 Stevenson Road; Clarks Beach Golf Club Incorporated. This is on hold awaiting a region wide strategy for Golf Club lease; Staff have been advised by the Community and Social Policy department not to progress lease until golf plan is completed

·    ID 2174 Community Facilities: Community Leases. Waiuku Recreation Reserve, 56 Kitchener Road; Waiuku Golf and Squash Clubs Incorporated. This is on hold awaiting a region wide strategy for Golf Club lease; staff have been advised by the Community and Social Policy department not to progress lease until golf plan is completed

·    ID 2306 Community Facilities: Community Leases. Paparata Road Local Purpose Reserve, 31 Paparata Road, Bombay; The Scout Association of New Zealand – Bombay. The Rugby Club land and hall opposite this land is the subject of a feasibility study for future use and building requirements. The study is also looking at the future use of this land. The report for a new lease is on hold while this study is carried out to assess any future impacts

·    ID 2307 Community Facilities: Community Leases. Paparata Road Local Purpose Reserve, 31 Paparata Road, Bombay; Te Whānau Tupu Ngātahi o Aotearoa - Playcentre Aotearoa (Bombay). The Rugby Club land and hall opposite this land is the subject of a feasibility study for future use and building requirements. The study is also looking at the future use of this land. The report for a new lease is on hold while this study is carried out to assess any future impacts.

Changes to the local board work programme

Deferred activities

·        ID 3034 Community Facilities: Build maintain renew: Bledisloe Park – upgrade sports lighting and field. Due to changes in the growth programme phasing, the physical works budget has now been allocated to financial year 2024, the sporting codes have been made aware of this change.

Cancelled activities

·    ID 2637 Community Facilities: Build Maintain Renew: Franklin - LDI Capex minor improvement projects, Project cancelled by Senior Management due to this not progressing in future financial years

·    ID 3075 Community Facilities: Build Maintain Renew: Matakawau Point Reserve - develop a new boat ramp. This project has been cancelled because the Matakawau Boat Club who were contributing part of the funds for the project have advised that they are no longer supporting the build and have removed their funding to pursue other endeavours. The Local Board have been advised of this and have followed suit and advised Council to not include in any future work programme


 

Activities merged with other activities for delivery

·    ID 2994 Infrastructure and Environmental Services: Carry forward: Manukau Harbour Forum – Franklin. Reporting for this budget is now combined with the Manukau Harbour Forum line for 2020/2021.

Activities with changes

·    Work programme activities that have been changed within the reporting period and which been formally approved by the board are outlined in Table 2 Work programmes change formally approved by the board below.

Table 2: Work programmes change formally approved by the board

ID/Ref

Work Programme Name

Activity Name

Summary of Change

Resolution number

3043

Community Facilities: Build Maintain and Renew

Hunua trail- implement capital works programme

Approve LDI capex towards installation of access at Otau Mountain road and trail signage

CP2021/ 00143

 

·    The following reallocation opportunities within the work programmes have been identified and the implications of which are reported in the table below.

Table 3: Minor change to the local board work programmes

ID/Ref

Work Programme Name

Activity Name

Reason for underspend

Budget available for reallocation

1542

Infrastructure and Environment Service

Wairoa River restoration

The coordinator has recently left, creating delays to project delivery.

$4,350

2228

Park Sports and Recreation

Franklin Trail plans

Less budget was spent on this than anticipated as staff work through amendments to the plan prompted by public feedback.

$10,000

593

Arts, Community and Events

Local Maori Responsiveness- Franklin

Due to impacts of COVID-19 a lot of the deliverables on this project were unable to be delivered

$5000 to be reallocated

 

 

594

Arts, Community and Events

Community-led Placemaking and Safety

 

Many community organisations ceased activity during COVID-19 creating an underspend.

$25,000

596

Arts, Community and Events

Supporting communities to lead Franklin

 

Many community organisations ceased during COVID-19 interruptions, creating an underspend.

$8,000

607

Arts, Community and Events-

 

 

Event Partnership Fund - Franklin (Externally Delivered Events

Cancellation of  Clevedon and Pukekohe A&P shows due to COVID-19. Each had been $20,000.

$40,000

Total available for reallocation

$92,350

 

·    Reallocated funds must be spent before 30 June 2021.

·    Staff have identified programmes that would deliver additional strategic and community outcomes with additional (reallocated) budget, and that can deliver before the end of the financial year (end of June 2021). Staff recommendations for reallocated budget are outlined in Table 4: recommended programmes for budget reallocation.

Table 4: recommended programmes for budget reallocation

ID/Ref

Work Programme Name

Activity Name

Additional outcome

Recommended Budget reallocation

1535

Infrastructure and Environment Service

Pest free Franklin

 

Purchase of additional pest management supplies and deliver a bait and trap day in Drury

$20,000

1539

Infrastructure and Environment Service

Waterways Protection Fund

 

Additional funding round (May 2021) with enhanced participation scope

$4,350

2029

Infrastructure and Environment Service

Papakura Stream restoration

 

Support the restoration activities by increasing the value in grants available

$5,000

639

Arts, Community and Events

Community grants Franklin

Additional capacity to support community-led initiatives within through the contestable community grants process

$63,000

Total funding to be allocated

$92,350

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

15.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

16.     Work programmes were approved in August 2020 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

17.     The following work programme activities have been identified by the Franklin Local Board that  support climate change initiatives:

·    ID 1525 Infrastructure and Environmental Services. Waiuku waste minimisation – Business and community education project (phase two)

·    ID 1527 Infrastructure and Environmental Services. Industrial Pollution Prevention Programme – Pukekohe

·    ID 1538 Infrastructure and Environmental Services. Ecological restoration plan implementation

·    ID 1539 Infrastructure and Environmental Services. Waterways Protection Fund

·    ID 68 Park Sports and Recreation. FR local parks: Ecological volunteers programme FY21.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     This report informs the Franklin Local Board of the performance for November 2020 to February 2021.

Tauākī whakaaweawe Māori

Māori impact statement

20.     Franklin Local Board is committed to treaty-based obligations and will work proactively with mana whenua to understand how they can work together to develop initiatives that respond to Māori aspirations

21.     Updates on activities within the Franklin Local Board work programme that deliver to Māori aspirations are as follows:

·    ID 593 Arts, Community and Events. Local Māori responsiveness – Franklin

In collaboration with local board services staff, mana whenua representatives and elected members, the work programme for the Improving Māori Input into Local Board Decision Making project was reviewed and endorsed by the Reference Group to have a focus on strengthening relationships and aligning aspirations.

The funding agreement with Otara Health to facilitate the project has been reviewed due to budget impacts of COVID19 restrictions in 2020/2021. A meeting scheduled with Ngati Tamaoho in February was postponed due to the recent COVID19 restrictions.

The board has been successful in recruiting a candidate for the Tuia programme, set to begin in March. 

·    ID 1390 Libraries. Whakatipu i te reo Māori - we grow the Māori language, celebrating te ao Māori and strengthening responsiveness to Māori – Franklin

Franklin Local Board Libraries have highlighted Waitangi Day with displays and incorporated Te Reo Māori into the everyday programmes we offer. Both libraries are continuing to build and support connections with mana whenua. The Te Hiringa Project has been paused while Connected Communities work on embedding Māori Outcomes. We have held two Mihi Whakatau to welcome new teams into Franklin The Centre. These celebrations were key in bringing the Local Board and integrated Library teams together and demonstrate our commitment to incorporating tikanga Māori into our operations and delivery.

·    ID 1390 Libraries - the Te Hau Kāinga

Māori Home Front Project is researching Māori Society and the lives of ordinary Māori in New Zealand during the Second World War. The two authors, both Professors from Otago University, were due to present this at Pukekohe Library in early March but have been delayed by COVID-19 restrictions.

·    ID 1525 Infrastructure and Environmental Services. Te Korowai o Papatūānuku stream restoration project

Āwhitu Landcare, Ngāti Te Ata, and Auckland Council have been approved for funding through Te Uru Rākau (Forestry New Zealand). This will fund an expansion of the community nursery to grow 250,000 plants for Āwhitu Peninsula over the next four years. Ngāti Te Ata will have access to 10,000 plants per year for their awa and sites of cultural significance. This will speed up the restoration of these sites and allow the local board funding to stretch further. A contractor has also carried out maintenance on the two planting sites from winter 2020

·    ID 2426 Community Facilities: Build maintain renew. Umupuia Reserve - refurbish toilet/changing room block:

Project on hold because further Iwi consultation is required due to the close proximity to the Umupuia Marae and Ngai Tai Ki Tamaki. The work has been allocated to financial year 2023.

·    ID 2664 Community Facilities: Build maintain renew: Clarks Beach and adjoining accesses-renew steps and fences

Engagement and consultation with mana whenua is underway. Next steps: approach, select, and appoint a designer, begin the resource consent application to legalise all accessways.

·    ID 2711 Community Facilities: Build maintain renew: Maraetai Park - upgrade junior play space:

Project has been placed on hold to enable an onsite meeting with mana whenua to initiate the concept plans

·    ID 2783 Community Facilities: Build maintain renew: Sunkist Bay Reserve - renew seawall:

Draft consent drawings have been reviewed and are being finalised by the designer. Mana whenua are engaged and are providing the cultural values assessment (CVA) in support of the resource consent application. Next steps: receive the cultural values assessment, incorporate it into the assessment of effects, and make resource consent application

·    ID 3023 Community Facilities: Build maintain renew. Umupuia Coastal Reserve - renew playground and park furniture.

Community Facilities is actively working with Ngai Tai ki Tamaki in order to move forward. Next steps are to make revisions to concept plan following feedback.

·    ID 3508 Community Facilities: Build maintain renew. Clevedon Showgrounds Reserve - install connector footpaths:

The landscape architects team and planner are to complete the concept design. Due to some potential delays in timeline of processing the consents, Iwi consultation and final detailed design, the physical works may be delayed until financial year 2022.

·    ID 70 Park Sports and Recreation, Wai o Manu Reserve development

The Wai-o-Manu Co management committee met late 2020 and is progressing the scope to enable the completion of a reserve management and ecological restoration plan for the reserve. In early 2021 the scope for the management/ecological restoration plan will be confirmed with the view to completing this work by June 2021.

·    ID 2230 Park Sports and Recreation. Te Kete Rukuruku (Māori naming of parks and places) FY20:

Resolving shared interests and naming is progressing. Staff expect that the board will receive names in May

·    ID 1972 The Southern Initiative. Youth Connections – Franklin

Te Ara Rangatahi has been funded to work with rangatahi to determine their career pathways and support them to get into employment and/or further education that will lead to employment. They are working with 15 rangatahi at the moment and are progressing well with supporting them with skills and certifications. 

Ngā ritenga ā-pūtea

Financial implications

22.     This report is provided to enable the Franklin Local Board to monitor the organisation’s progress and performance in delivering the 2020/2021 work programmes. There are no financial implications associated with this.

Financial Performance

23.     Financial comments:

·    Operating expenditure of $10.5 million is $446,000 below budget being net overall $19,000 underspend in Asset Based Services (ABS), and Locally Driven Initiatives (LDI) $427,000 year to date not delivered within the current work programmes.  Many programmes and community initiatives have been disrupted under COVID-19 constraints. It is forecast that LDI budgets will be fully delivered

·    Operating revenue is $295,000 above budget arising from commercial and residential property leases, and for library services and facility hire generally above budget

·    Capital expenditure of $1.87 million is behind budget year to date due to significant COVID-19 disruptions to the local renewal programme

·    The financial report the eight months ended 28 February 2021 for Franklin local board area is in Appendix B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

25.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

26.     The local board will receive the next performance update for March 2021 to June 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Franklin Local Board work program update (Under Separate Cover)

 

b

Franklin Local Board Financial Report YTD (Under Separate Cover)

 

      

Ngā kaihaina

Signatories

Author

Orrin Kapua - Local Board Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

27 April 2021

 

 

Amendment to 2020 - 2023 Community Facilities work programme - changes to various projects

File No.: CP2021/03241

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval for amendments to 2020 – 2023 Community Facilities work programme by way of changes to various project.

Whakarāpopototanga matua

Executive summary

2.       The local board adopted its 2020 - 2023 work programme on 26 August 2020 (resolution number FR/2020/74.

3.       The adopted work programme contained the following Asset Based Services (ABS): Capex – Renewals funded projects:

i)          ID 16860 Beachlands Domain - renew toilet block and fence – project cost of $949,365.62

ii)         ID 25993 Clevedon Scenic Reserve - renew eastern track – project cost of $410,000.04

iii)         ID 29072 Franklin - renew sports assets – project cost of $120,000

iv)        ID 25918 Nga Waka Park - renew drainage – project cost of $110,197.50

v)         ID 20636 Pukekohe Library - comprehensive renewal – project cost of $250,425

vi)        ID 20637 Pukekohe War Memorial Town Hall - renew heritage assets – project cost of $706,815 

vii)       ID 20742 Waiuku War Memorial Town Hall - renew interior and repair roof – project cost of $562,079.80

viii)       ID 20759 Whitford Point Reserve - renew play space and car park – at an increase of $580,000.32

4.       The adopted work programme contained the following Locally Driven Initiative (LDI): Capex funded projects:

ix)        ID 29066 Clevedon Showgrounds Reserve - install connector footpaths – project cost of $85,000

x)         ID 25958 Waiuku Trails - implement plan (Year 2/3) – project cost of $235,904

5.       In March 2021 the Franklin Local Board approved a change to the project ID 27759 Jubilee Pool - renew assets (Stage 1). The project required an increase of ABS: Capex – Renewals funding of $167,106 in financial year 2020/2021, bringing the project cost from $100,000 to $270,000.

6.       As projects progress through the design and delivery process the specific work required and the cost of delivery can change, impacting the approved budget.  As a result, variations are required to the work programme to accommodate final costs for some projects.

7.       Six projects require less funding, and four projects require more funding in financial year 20220/2021 and project details that were approved for these projects as part of the 2020 – 2023 Community Facilities work programme and the proposed amendment to the projects are contained in attachment A.

8.       The proposed variations are within the local board financial year 2020/2021 budget envelope and will not substantially impact the approved projects or the overall work programme.

9.       Staff have discussed the proposal and rationale for this change with the local board at the local board workshop held on 6 April 2021.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      approve the budget change amendments to its adopted 2020 – 2023 Community Facilities work programme as per attachment A, specifically:

i)        a variation of renewal project ID 16860 Beachlands Domain – renew toilet block and fence utilising $210,000 over financial year 2020/2021, a saving of $53,402

ii)       variation of renewal project ID 25993 Clevedon Scenic Reserve - renew eastern track utilising $89,162 over financial year 2020/2021, a saving of $39,407

iii)      variation of Locally Driven Initiative Capex project ID 29066 Clevedon Showgrounds Reserve – install connector footpaths utilising $45,000 over financial year 2020/2021, a saving of $40,000

iv)      variation of renewal project ID 29072 Franklin - renew sports assets utilising $200,000 over financial year 2020/2021, an increase of $150,000

v)      variation of renewal project ID 25918 Nga Waka Park - renew drainage utilising $40,883 over financial year 2020/2021, a saving of $54,117

vi)      variation of renewal project ID 20636 Pukekohe Library - comprehensive renewal utilising $266,715 over financial year 2020/2021, an increase of $54,845

vii)     variation of renewal project ID 20637 Pukekohe War Memorial Town Hall – renew heritage assets utilising $63,304 over financial year 2020/2021, a saving of $116,696

viii)    variation of Locally Driven Initiative Capex project ID 25958 Waiuku Trails - implement plan (Year 2/3) utilising $275,904 over financial year 2020/2021, an increase of $40,000

ix)      variation of renewal project ID 20742 Waiuku War Memorial Town Hall - renew interior and repair roof utilising $57,144 over financial year 2020/2021, a saving of $449,056

b)      variation of renewal project ID 20759 Whitford Point Reserve - renew play space and car park utilising $666,974 over financial year 2020/2021, an increase of $86,974.

 

Horopaki

Context

10.     Projects to renew multiple assets and to install a new connector footpath at Clevedon Showgrounds Reserve and new recreation trails in Waiuku were approved by the local board as part of their 2020 – 2023 Community Facilities work programme (resolution number FR/2020/74).  The approved funding allocation for the projects is shown in the table below:


 

Table 1: approved funding allocation for the projects

Resolution Number

Project ID

Activity Name

Activity Description

Budget source

Total Budget Allocation

FR/2020/74

16860

Beachlands Domain – renew toilet block and fence

Renew toilet block and fence at Beachlands Domain.

FY18/19 - investigation and design

FY19/20 - FY20/21 - physical works

Risk Adjusted Programme (RAP) project.

Asset Based Services (ABS): Capex - Renewals

$949,365.62

FR/2020/74

25993

Clevedon Scenic Reserve - renew eastern track

Renew the Easter Track at Clevedon Scenic Reserve.

FY19/20 - FY20/21 - investigation, design and physical works

Risk Adjusted Programme (RAP) project.

Asset Based Services (ABS): Capex - Renewals

$410,000.04

FR/2020/74

29066

Clevedon Showgrounds Reserve - install connector footpaths

Install sections of footpaths to connect existing paths, including the "Warren Shaw Path", as a priority.

FY20/21 - investigation, design and physical works

Locally Driven Initiative (LDI): Capex

$85,000.00

FR/2020/74

29072

Franklin - renew sports assets

Renew sports related assets such as field lighting and goals posts.

FY20/21 - investigation and physical works

FY21/22 - investigation and physical works

FY22/23 - investigation and physical works

Asset Based Services (ABS): Capex - Renewals

$120,000.00

FR/2020/74

25918

Nga Waka Park - renew drainage

Investigate and renew park drainage.

FY19/20 - investigation and design

FY20/21 - physical works

Risk Adjusted Programme (RAP) project.

Asset Based Services (ABS): Capex - Renewals

110,197.50

FR/2020/74

20636

Pukekohe Library - comprehensive renewal

Comprehensive renewal including furniture, fixtures and equipment.

FY19/20 - investigation and design

FY20/21 - physical works

Risk Adjusted Programme (RAP) project.

Asset Based Services (ABS): Capex - Renewals

$250,425.00

FR/2020/74

20637

Pukekohe War Memorial Town Hall – renew heritage assets

Renew assets in conjunction with the heritage team.

FY19/20 – investigation and design

FY20/21 - FY21/22 - physical works

Risk Adjusted Programme (RAP) project.

Asset Based Services (ABS): Capex - Renewals

$706,815.00

FR/2020/74

25958

Waiuku Trails - implement plan (Year 2/3)

Implement development of Waiuku trails year - Year 2/3 sections.

FY19/20 - FY20/21 - investigation and design

FY20/21 - physical works

Risk Adjusted Programme (RAP) project.

Locally Driven Initiative (LDI): Capex

$235,904.00

FR/2020/74

20742

Waiuku War Memorial Town Hall - renew interior and repair roof

Undertake asset renewals including mezzanine seating, stage curtains, stairs and roof repairs.

FY19/20 - investigation and design

FY20/21 - physical works

Risk Adjusted Programme (RAP) project.

Asset Based Services (ABS): Capex - Renewals

$562,079.80

FR/2020/74

20759

Whitford Point Reserve - renew play space and car park

i)        Renew play space and carpark at Whitford Point Reserve.

ii)       FY19/20 - investigation and design

iii)      FY20/21 - FY21/22 - physical works

Risk Adjusted Programme (RAP) project.

Asset Based Services (ABS): Capex - Renewals

$580,000.32

Total Budget

 

 

 

 

$4,009,787.28

 

11.     As projects progress the specific work required and the cost of delivery either exceeds the original estimated budget or the anticipated delivery cost is less than the approved budget. As a result, variations are required to the programme to accommodate final project costs.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     The approved renewal projects have been identified as a priority through asset condition assessments to ensure that the assets remain fit for purpose and open to the public for use. The work needs to be completed by 30 June 2021.

13.     Staff recommend variations to the Community Facilities work programme 2020-2023 for the financial year 2020/2021 as outlined in Table 1 below.

14.     The amount of savings will offset the budget shortfalls and the required variations are within the local board renewals budget envelope for the financial year 2020/2021.

15.     The proposal was discussed with the local board at their workshop on 6 April 2021. The local board indicated support for the proposal.

16.     Staff recommend the proposed variations to change the current 2020 – 2023 Community Facilities work programme as outlined in Table 2. The local board has sufficient renewal and LDI Capex budget to cover the proposed change and the proposed variations will not impact total funding envelopes for each financial year of the approved work programme.


 

Table 2: Proposed variations to 2020 - 2023 Community Facilities work programme

Project ID

Activity Name

Budget variations 2020/2021

Description

16860

Beachlands Domain – renew toilet block and fence

 

Renewal budget variations:

Approved FY20/21 budget $263,402

Revised FY20/21 budget $210,000 

 

Renewal budget reduction of $53,402

During work programme development, project costing is a high-level estimate.

Request for reduction in budget is based on tender price.

 

25993

Clevedon Scenic Reserve - renew eastern track

Renewal budget variations:

Approved FY20/21 budget $128,569

Revised FY20/21 budget $89,162 

 

Renewal budget reduction of $39,407

During work programme development, project costing is a high-level estimate.

Request for reduction in budget is based on contract cost for physical works.

29066

Clevedon Showgrounds Reserve - install connector footpaths

LDI Capex budget variations:

Approved FY20/21 budget $85,000

Revised FY20/21 budget $45,000

 

LDI Capex budget reduction of $40,000

 

During work programme development, project timelines are estimated.

The investigation and design phase of this project is taken longer than anticipated. Therefore, physical works will now begin in the new financial year, FY21/22.  LDI Capex funding of $25,000 is proposed in the Draft Community Facilities work programme 2022-2024 to continue the project in FY21/22.

29072

Franklin - renew sports assets

Renewal budget variations:

Approved FY20/21 budget $50,000

Revised FY20/21 budget $200,000 

 

Renewal budget increase of $150,000

Investigation of existing goals post has determined that many require urgent replacement. The most urgent are at Whitford War Memorial Domain and some of the Clevedon Showgrounds goal posts, and these will be replaced as a priority. Existing funding is adequate to replace these goal posts.

Other priority sites are Karaka Recreation Reserve, Kennelly Park, Nga Hau e Wha Marae and Rosa Birch Park.  Additional renewals funding is required to replace these in the current financial year.

25918

Nga Waka Park - renew drainage

Renewal budget variations:

Approved FY20/21 budget $95,000

Revised FY20/21 budget $40,883 

 

Renewal budget reduction of $54,117

During work programme development, project costing is a high-level estimate.

Project investigation and design has determined the project requirements and anticipated cost.

 

20636

Pukekohe Library - comprehensive renewal

 

Renewal budget variations:

Approved FY20/21 budget $211,870

Revised FY20/21 budget $266,715 

 

Renewal budget increase of $54,845

 

During work programme development, project costing is a high-level estimate.

Project investigation and design has determined the project requirements and true cost.

 

20637

Pukekohe War Memorial Town Hall - renew heritage assets

Renewal budget variations:

Approved FY20/21 budget $180,000

Revised FY20/21 budget $63,304 

 

Renewal budget reduction of $116,696

During work programme development, project timelines are estimated.

The investigation and design phase of this project has taken longer than anticipated, due to unforeseen issues with the building. Therefore, physical works will now begin in the new financial year, FY21/22.

Funding for physical work will be proposed in the Draft Community Facilities work programme 2022-2024 for FY21/22. 

25958

Waiuku Trails - implement plan (Year 2/3)

LDI Capex budget variations:

Approved FY20/21 budget $223,181

Revised FY20/21 budget $263,181

 

LDI Capex budget increase of $40,000

During work programme development, project costing is a high-level estimate.

Project investigation and design has determined the project requirements and anticipated cost.

 

20742

Waiuku War Memorial Town Hall - renew interior and repair roof

Renewal budget variations:

Approved FY20/21 budget $506,200

Revised FY20/21 budget $57,114 

 

Renewal budget reduction of $449,056

During work programme development, project timelines are estimated.

The investigation and design phase of this project is taken longer than anticipated, due to unforeseen issues with the building. Therefore, physical works will now begin in the new financial year, FY21/22.

Funding for physical work will be proposed in the Draft Community Facilities work programme 2022-2024 for FY21/22. 

20759

Whitford Point Reserve - renew play space and car park

Renewal budget variations:

Approved FY20/21 budget $436,901

Revised FY20/21 budget $638,996 

 

Renewal budget increase of $86,974

During work programme development, project timing and costing is a high-level estimate.

Investigation and design are complete, and this has determined the requirement for additional funding to complete all work to renew the playspace and carpark. Additionally, it has been determined that all physical work will be completed in the current financial year, therefore funding is not required in the financial year 2021/2022.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     It is anticipated that there will be an increase in carbon emission from construction, including contractor emissions. Staff will seek to minimise carbon and contractor emissions as far as possible when delivering the project.  Maximising the upcycling and recycling of existing material, aligned with the waste management hierarchy (prevention, reduction, recycle), will also be prioritised to ensure minimum impact.

18.     The renewal/upgrade will minimise maintenance / waste production / energy consumption / phase out the use of fossil fuel and optimise passive and renewable design options (e.g. sunlight and heat sinks, water retention methods) including solar and/or living roof/wall design options.

19.     Mitigation of greenhouse gas emissions will be achieved through sourcing of low-carbon material options (including sourcing materials locally) and the use of products with environmental declarations for embodied carbon reductions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     The overall Community Facilities work programme 2020-2023 was developed through a collaborative approach by operational council departments, with each department represented in an integrated team.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.     Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

22.     The proposed changes outlined in Table 2 were discussed with the local board at their workshop on 6 April 2021. The local board provided positive feedback and supported the proposal in principle.

23.     The projects are aligned with the following Franklin Local Board Plan 2017 outcome and objective:

Table 3: Franklin Local Board Plan 2017 outcome and objective

Outcome

Objective / Initiative

Outcome 5: Communities feel ownership and connection to their area

Community well-being is at the heart of local initiatives - continue to improve our community facilities to make them fit-for-purpose, safe and accessible for all ages and abilities

Tauākī whakaaweawe Māori

Māori impact statement

24.       The proposal discussed in this report will benefit Māori and the wider community through the provision of quality facilities and open spaces that promote good health, the fostering of family and community relationships and connection to the natural environment.

25.       Where aspects or the work programme are anticipated to have an impact on activity of importance to Māori, then appropriate engagement will be undertaken.

26.       Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2012-2022, the Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework and Local Board Plans.

Ngā ritenga ā-pūtea

Financial implications

27.     The proposed variations are within the local board’s budget envelopes for each year and will not substantially impact the approved projects or the overall work programme.

28.     Details of proposed variation/s are outlined in Table 2 and the recommended changes has been agreed with the local board’s lead financial advisor.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

29.     Amendments to the budgets of the projects outlined in Table 2 are required and are essential for delivery of the full scope of the projects. If the local board does not approve the change, the projects will be delivered with reduced scopes or may not be delivered within the financial years indicated.

30.     The COVID-19 pandemic could have a further negative impact on the delivery of the work programme if the COVID-19 alert level changes.

Ngā koringa ā-muri

Next steps

31.     Subject to the local board’s decision on the proposal outlined in this report, the local boards work programme will be amended to reflect the decision and works will commence on the project(s) as per the timing outlined in the approved work programme.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Proposed amendment to 2020 - 2023 Community Facilities work programme

29

     

Ngā kaihaina

Signatories

Author

Helen Biffin - Work Programme Lead

Authoriser

Kim O’Neill - Head of Stakeholder and Land Advisory

Adam Milina - Local Area Manager

 


Franklin Local Board

27 April 2021

 

 

 

Project ID

Activity Name

Activity Description

Activity Benefits

Further Decision Points for LB

LB Plan Outcomes

Lead Dept/Unit or CCO

Estimate completion date

Budget Source

FY2019/2020 or prior budget

FY2020/2021

FY2021/2022

FY2022/2023+

Total Cost

16860

Beachlands Domain – renew toilet block and fence

 

Renew toilet block and fence at Beachlands Domain.

FY18/19 - investigation and design

FY19/20 - FY20/21 - physical works

Risk Adjusted Programme (RAP) project.

Maintaining current service levels

No further decisions are anticipated

Communities feel ownership and connection

CF: Project Delivery

Estimated project completion date June 2021

ABS: Capex Local Renewal

$685,964

$263,402

$0

$0

$949,366

25993

Clevedon Scenic Reserve - renew eastern track

Renew the Eastern Track at Clevedon Scenic Reserve.
FY19/20-FY20/21 – investigation, design and physical works

Risk Adjusted Programme (RAP) project.

Maintaining current service levels

No further decisions are anticipated

A well-cared for natural environment

CF: Project Delivery

Estimated project completion date June 2021

ABS: Capex Local Renewal

$281,431

$128,569

$0

$0

$410,000

29066

Clevedon Showgrounds Reserve - install connector footpaths

Install sections of footpaths to connect existing paths, including the “Warren Shaw Path”, as a priority.

FY20/21 – investigation, design and physical works

Increasing service levels to meet community needs

Concept design approval is required

Communities feel ownership and connection

CF: Project Delivery

Estimated project completion date June 2021

LDI - Capex

$0

$85,000

$0

$0

$85,000

29072

Franklin - renew sports assets

Renew sports related assets such as field lighting and goal posts.

FY20/21 – investigation and physical works

FY21/22 – investigation and physical works

FY22/23 – investigation and physical works

Maintaining current service levels

No further decisions are anticipated

Communities feel ownership and connection

CF: Project Delivery

Estimated project completion date June 2023

ABS: Capex Local Renewal

$0

$50,000

$30,000

$40,000

$120,000

25918

Nga Waka Park - renew drainage

Investigate and renew park drainage.

FY19/20 – investigation and design

FY20/21 – physical works

Risk Adjusted Programme (RAP) project.

Maintaining current service levels

No further decisions are anticipated

Communities feel ownership and connection

CF: Project Delivery

Estimated project completion date June 2021

ABS: Capex Local Renewal

$15,918

$95,000

$0

$0

$110,918

20636

Pukekohe Library - comprehensive renewal

 

Comprehensive renewal including furniture, fixtures and equipment.

FY19/20 – investigation and design

FY20/21 – physical works

Risk Adjusted Programme (RAP) project.

Maintaining current service levels

No further decisions are anticipated

Communities feel ownership and connection

CF: Project Delivery

Estimated project completion date June 2021

ABS: Capex Local Renewal

$38,555

$211,870

$0

$0

$250,425

20637

Pukekohe War Memorial Town Hall - renew heritage assets

Renew assets in conjunction with the heritage team.

FY19/20 – investigation and design

FY20/21- FY21/22 – physical works

Risk Adjusted Programme (RAP) project.

Maintaining current service levels

No further decisions are anticipated

Communities feel ownership and connection

CF: Project Delivery

Estimated project completion date June 2022

ABS: Capex Local Renewal

$54,678

$180,000

$472,137

$0

$706,815

25958

Waiuku Trails - implement plan (Year 2/3)

Implement development of Waiuku Trials – Tear 2/3 sections2/3 sectionsFY19/20 – FY20/21 investigation and design

FY20/21 – physical works

Risk Adjusted Programme (RAP) project.

Increasing service levels to meet community needs

Concept design approval is required

Communities feel ownership and connection

CF: Project Delivery

Estimated project completion date June 2021

LDI - Capex

$12,723

$223,181

$0

$0

$235,904

20742

Waiuku War Memorial Town Hall - renew interior and repair roof

Undertake asset renewals including mezzanine seating, stage curtains, stairs and roof repairs.

FY19/20 – investigation and design

FY20/21 – physical works

Risk Adjusted Programme (RAP) project.

Maintaining current service levels

No further decisions are anticipated

Communities feel ownership and connection

CF: Project Delivery

Estimated project completion date June 2021

ABS: Capex Local Renewal

$55,880

$506,200

$0

$0

$562,080

20759

Whitford Point Reserve - renew play space and car park

Renew play space and carpark at Whitford Point Reserve.

FY19/20 – investigation and design

FY20/21 – FY21/22 physical works

Risk Adjusted Programme (RAP) project.

Children continue to have a place to play and maintaining current service levels

No further decisions are anticipated

Communities feel ownership and connection

CF: Project Delivery

Estimated project completion date June 2022

ABS: Capex Local Renewal

$27,978

$436,901

$115,121

$0

$580,000

 

Work Programme Projects – Variations to work programme lines - For approval

 

Project ID

Activity Name

Activity Description

Activity Benefits

Further Decision Points for LB

LB Plan Outcomes

Lead Dept/Unit or CCO

Estimate completion date

Budget Source

FY2019/2020 or prior budget

FY2020/2021

FY2021/2022

FY2022/2023+

Total Cost

16860

Beachlands Domain – renew toilet block and fence

 

Renew toilet block and fence at Beachlands Domain.

FY18/19 - investigation and design

FY19/20 - FY20/21 - physical works

Risk Adjusted Programme (RAP) project.

Maintaining current service levels

No further decisions are anticipated

Communities feel ownership and connection

CF: Project Delivery

Estimated project completion date June 2021

ABS: Capex Local Renewal

$685,964

$263,402

 

$210,000

$0

$0

$949,366

 

$895,964

25993

Clevedon Scenic Reserve - renew eastern track

Renew the Eastern Track at Clevedon Scenic Reserve.
FY19/20-FY20/21 – investigation, design and physical works

Risk Adjusted Programme (RAP) project.

Maintaining current service levels

No further decisions are anticipated

A well-cared for natural environment

CF: Project Delivery

Estimated project completion date June 2021

ABS: Capex Local Renewal

$281,431

$128,569

 

$89,162

$0

$0

$410,000

 

$370,593

29066

Clevedon Showgrounds Reserve - install connector footpaths

Install sections of footpaths to connect existing paths, including the “Warren Shaw Path”, as a priority.

FY20/21 – investigation, design and physical works

FY20/21 – investigation and design

FY21/22 – physical works

Increasing service levels to meet community needs

Concept design approval is required

Communities feel ownership and connection

CF: Project Delivery

Estimated project completion date June 2021 2022

LDI - Capex

$0

$85,000

 

$45,000

$0

 

$25,000

$0

$85,000

 

$70,000

29072

Franklin - renew sports assets

Renew sports related assets such as field lighting and goal posts.

FY20/21 – investigation and physical works

FY21/22 – investigation and physical works

FY22/23 – investigation and physical works

Maintaining current service levels

No further decisions are anticipated

Communities feel ownership and connection

CF: Project Delivery

Estimated project completion date June 2023

ABS: Capex Local Renewal

$0

$50,000

 

$200,000

$30,000

$40,000

$120,000

 

$270,000

25918

Nga Waka Park - renew drainage

Investigate and renew park drainage.

FY19/20 – investigation and design

FY20/21 – physical works

Risk Adjusted Programme (RAP) project.

Maintaining current service levels

No further decisions are anticipated

Communities feel ownership and connection

CF: Project Delivery

Estimated project completion date June 2021

ABS: Capex Local Renewal

$15,918

$95,000

 

$40,883

$0

$0

$110,918

 

$56,801

20636

Pukekohe Library - comprehensive renewal

 

Comprehensive renewal including furniture, fixtures and equipment.c

FY19/20 – investigation and design

FY20/21 – physical works

Risk Adjusted Programme (RAP) project.

Maintaining current service levels

No further decisions are anticipated

Communities feel ownership and connection

CF: Project Delivery

Estimated project completion date June 2021

ABS: Capex Local Renewal

$38,555

$211,870

 

$266,715

$0

$0

$250,425

 

$305,270

20637

Pukekohe War Memorial Town Hall - renew heritage assets

Renew assets in conjunction with the heritage team.

FY19/20 – investigation and design

FY19/20 – FY20/21 – investigation and design

FY20/21- FY21/22 – physical works

Risk Adjusted Programme (RAP) project.

Maintaining current service levels

No further decisions are anticipated

Communities feel ownership and connection

CF: Project Delivery

Estimated project completion date June 2022

ABS: Capex Local Renewal

$54,678

$180,000

 

$63,304

$472,137

 

$600,000

$0

$706,815

 

$171,982

25958

Waiuku Trails - implement plan (Year 2/3)

Implement development of Waiuku Trials – Tear 2/3 sections2/3 sectionsFY19/20 – FY20/21 investigation and design

FY20/21 – physical works

Risk Adjusted Programme (RAP) project.

Increasing service levels to meet community needs

Concept design approval is required

Communities feel ownership and connection

CF: Project Delivery

Estimated project completion date June 2021

LDI - Capex

$12,723

$223,181

 

$263,181

$0

$0

$235,904

 

$275,904

20742

Waiuku War Memorial Town Hall - renew interior and repair roof

Undertake asset renewals including mezzanine seating, stage curtains, stairs and roof repairs.

FY19/20 – investigation and design

FY20/21 – physical works

FY19/20 – FY20/21 – investigation and design

FY21/22 – physical works

Risk Adjusted Programme (RAP) project.

Maintaining current service levels

No further decisions are anticipated

Communities feel ownership and connection

CF: Project Delivery

Estimated project completion date June 2021 2022

ABS: Capex Local Renewal

$55,880

$506,200

 

$57,114

$0

 

$510,000

$0

$562,080

 

$622,994

20759

Whitford Point Reserve - renew play space and car park

Renew play space and carpark at Whitford Point Reserve.

FY19/20 – investigation and design

FY20/21 – FY21/22 - physical works

FY20/21 – physical works

Risk Adjusted Programme (RAP) project.

Children continue to have a place to play and maintaining current service levels

No further decisions are anticipated

Communities feel ownership and connection

CF: Project Delivery

Estimated project completion date June 2022 2021

ABS: Capex Local Renewal

$27,978

$436,901

 

$638,996

$115,121

 

$0

$0

$580,000

 

$666,974

 


Franklin Local Board

27 April 2021

 

 

Franklin Transitional Rates Grants

File No.: CP2021/03478

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the next steps for the transitional rates grants held by the Franklin Local Board.

Whakarāpopototanga matua

Executive summary

Overview of transitional rates grants

2.       At the end of the 2017/2018 year the council removed the legacy rates remission schemes carried over from the former councils. These schemes provided community and sporting groups in some parts of Auckland with property rates relief.

3.       To minimise the impact on the recipients of these schemes, the Governing Body provided transitional rates grants for three years, from 2018/2019 ending on 30 June 2021. These grants were available automatically on the same terms as the original legacy remission schemes. Recipients of the grants were notified in 2017/2018 that the scheme would be limited to three years.

4.       Budgets for local grants (including inflation) was allocated to local boards for 10 years so boards could eventually integrate them into their community support programme. As the transitional rates grants are automatically distributed, local boards do not currently have authority to make decisions on the use of these funds. $62,000 was paid to 34 organisations in the Franklin local board area in 2020/2021. Details of these grants are in Attachment A to the report.

5.       With the transitional grants now expiring, the board must decide how to utilise the associated budget. The board can choose to either:

·    let the grants end, and reallocate the budget

·    amend their grants programme criteria to enable rates grants to continue on a temporary or permanent basis.

6.       Franklin Local Board has six “low value grants” (four grants less than $500, and two which pay 10 per cent or less of the total property rates). Removal of these grants is unlikely to have a significant impact on the recipients. The remaining 28 “high value grants” provide a more material level of support to local community organisations, and the impact of their removal is unclear.

7.       If the board wishes to continue to support existing beneficiaries and enable integration of community rates funding into their grants programme they should:

·    amend their grants programme criteria to enable rates grants to continue for any high value grants the board considers are broadly aligned with the board’s community funding strategy. This can be done when the board reviews its grants programme criteria in April/May.

·    retain the budget for these grants in the Asset Based Services (ABS) budget as a separate line item. This enables the grants to be considered as part of the Governance Framework Review of funding for asset-based services.


 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      note that transitional rates grants are ending 30 June 2021

b)      retains the budget for the transitional rates grants as Asset Based Services (ABS) budget as a separate line item, with discretion over its future allocation

c)      request that the board’s grants programme criteria be amended if the board wishes to maintain support for current beneficiaries of the transitional rates grants.

 

Horopaki

Context

8.       Transitional rates grants replaced rates remission schemes for community organisations that were inherited from Franklin District Council (FDC), North Shore City Council (NSC), Rodney District Council (RDC) and Auckland Regional Council (ARC). The district and city council schemes were only available to properties within the relevant former district. The regional scheme was only available to properties not covered by a district or city council scheme.

9.       The removal of legacy rates remissions and options for transition were consulted on alongside the 10-year Budget 2018-28.  Following consideration of feedback from remission recipients, local boards and the general public, the Governing Body decided to remove the legacy remissions, and introduce a transitional grants scheme for three years, ending 30 June 2021. Under the criteria agreed by the Governing Body, grants were automatically available to organisations that:

·    received a legacy rates remission for community organisations in the 2017/2018 financial year; and

·    continued to meet the criteria and conditions of the original remission scheme.

10.     The amount of support provided by the grants was determined by the original remission scheme. Each scheme offered differing amounts of support. The district and city council schemes remitted 50 to 100 per cent of the rates, while the regional scheme provided five to 10 per cent of the general rates.

Transitional Rates Grants

11.     In 2020/2021, 169 local transitional rates grants were made to 104 local organisations. The total value of these grants was $400,000. Of these, 66 grants are less than $500, and are paid as a credit to the rate account for the qualifying property. The remaining 103 grants are paid directly to the bank account of the beneficiary.

12.     The Franklin Local Board holds 34 transitional rates grants. Thirty-two of these grants are made under the criteria of the Franklin District Council scheme, with the remaining two under the Auckland Regional Council scheme. The grants range from $400 to $11,800 and pay between 2 and 100 per cent of the rates for the qualifying property. Details of Franklin Local Board transitional rates grants paid in 2020/2021 are provided in Attachment A.

Tātaritanga me ngā tohutohu

Analysis and advice

13.     All recipients of the rates transition grants were advised that the grants were limited to three years. At the end of the scheme recipients are to be advised of any other options for support, such as local and regional grants programmes.


 

14.     Staff recognise that in some cases recipients may not be fully prepared for the end of the transition grants scheme and/or that local boards may wish to provide for further support. Two options for this are set out below and assessed against the following criteria:

·    managing impact for recipients

·    administration cost.

Options

15.     Staff did not consider retaining the transitional rates grants in their current form. The transition rates grants process consumes significant administrative resource. This includes rates specialists to manually calculate grants amounts and to generate rates credits for low value grants. Resource for this work is no longer available in the rates team. 

Option one: Status quo:  grants end and recipients may seek support through existing grants programmes

Option two: amend Franklin Local Board grants programme: to enable rates grants to continue on a temporary or permanent basis using a simplified grants process.

16.     The Franklin Local Board’s current grant programme does not identify assistance with rates as a criteria or priority. If the board decides to retain the transitional rates grant in some form the board’s grant programme will need to be updated to set the criteria for this grant. This can be part of the board’s review of the grant programme in April/May.

Assessment of options

Managing the impact on recipients

17.     Four of the Franklin grants are below $500 and the two grants related to the former ARC scheme pay less than five per cent of the property rates. These grants provided limited support and their ending is unlikely to have a significant impact on the recipients.

18.     The remaining 28 grants are above $500 and pay between 40 and 100 per cent of the property rates. These grants may provide a significant level of support to the recipient organisations. To minimise impacts on the recipients, the board can consider whether it is appropriate to continue to offer rates assistance through their grants programme.

19.     Option one may impact higher value grant recipients. Option two manages any impact on higher value grants recipients.

Administration cost

20.     Option one has no associated administration cost.

21.     Option two will require administrative resource. The grants team is able to administer rates grants within their current resources if the following changes to the grants are made:

·        removal of all low value grants that are unlikely to have a significant impact on the recipient. This includes grants below $500 which are currently paid by a rates credit, and grants related to the Auckland Regional Council legacy scheme (which pay less than 10 per cent of the total rates for a property.)

·        calculating all remaining grants by applying the average rates increase to the previous year’s grants.

Conclusion

22.     Administration costs are lower for option one but the impact on recipients of higher value grants is unclear. Option two mitigates the impact on recipients of higher value grants while grants continue to be offered. This option can be undertaken within current council resourcing if the grants are simplified as proposed above.

23.     The decision on whether to continue to offer rates grants belongs with the board. If the board wishes to continue to support recipients on a temporary or permanent basis then it can amend its grant criteria when the board’s grant programme is reviewed in April/May.

Retaining the grants on a transitional basis provides the board with additional time to consider the future of the grants. It also enables the use of this funding to be considered as part of the Governance Framework Review.

Local board budgets

24.     The funding for transitional rates is currently held and will remain as Asset Based Services (ABS) budget. The amount of budget allocated to each board is a function of the value of rates remitted in each board area under the legacy remission schemes.

25.     If transitional rates grants are to be continued, funding should be retained in the Asset Based Services budget under Community Services group of activities. This ensures there is no impact on the board’s Locally Driven Initiative budget allocation. This approach also enables these grants to be included in the equity-based funding allocation being considered by the Governance Framework Review. Boards will retain decision making responsibility for these grants.

26.     If transitional rates grants are removed, the associated funding is available to the board for reallocation. While these funds will remain within the ABS budget, they can be used to support Local Discretionary Initiatives (LDI) such as the board’s community grants programme without impacting on LDI budget allocations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27.     The effects of climate change were not a consideration when the existing transitional rates grants established. Integrating the transitional rates grants into the local boards community grants programmes will enable local boards to consider climate impacts in the future application of these funds.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for preparation of this advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29.     This report advises the board of their options now that the transitional grants scheme is ending. The local impacts of the proposal are set out in the report.

Tauākī whakaaweawe Māori

Māori impact statement

30.     No Māori organisations are receiving funding through the transitional rates grants. Māori land is eligible for support under the Rates remission for Māori freehold land policy. This policy is not under review.

Ngā ritenga ā-pūtea

Financial implications

31.     The financial implications are set out in the report. The Franklin Local Board has $62,000 in transitional rates grants budget that it can reallocate. Twenty-eight of the 34 grants held by the board provide a significantly level of support to the recipients. The board can opt to amend its grant programme to continue the grants to minimise impacts to recipients.

32.     If the board decided not to continue the grants it can reallocate the budget. The budget will continue to be held as Community Services ABS operating expenditure and the use of these funds will be considered through the Governance Framework Review.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     Removal of transitional rates grants may cause hardship for some organisations.
This report advises the board of the options available to them to manage any impacts.

Ngā koringa ā-muri

Next steps

34.     If the board chooses to retain some or all of its grants then it will need to amend its grant programme criteria to include rates grants. This can be completed in April and May 2021 as part of the annual review of local boards grant programmes

35.     A letter will be issued to all recipients of transitional rates grants informing them of the changes and any future options for support as appropriate.

36.     Decisions on future allocation of the funds for transitional rates grants can be made through the board’s budgeting process.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Franklin Local Board Transitional Rates

39

     

Ngā kaihaina

Signatories

Author

Faithe Smith - Lead Financial Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

27 April 2021

 

 

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Franklin Local Board

27 April 2021

 

 

Franklin Local Board Grants Programme 2021/2022

File No.: CP2021/04171

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Franklin Grants Programme 2021/2022.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3.       The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4.       This report presents the Franklin Grants Programme 2021/2022 for adoption (as provided in Attachment A to this report).

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      adopt the Franklin Grants Programme 2021/2022 in Attachment A.

 

 

Horopaki

Context

5.       The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6.       The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7.       The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds and opening and closing         dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8.       Once the local board grants programme 2021/2022 has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The new Franklin Grants Programme has been workshopped with the local board and feedback incorporated into the grants programme for 2021/2022.

10.     The new grant programme for 2021/20222 has been reviewed to reflect the new Local Board Plan 2020 outcomes. The programme has three new components:

·      Community Partnership grants, with expressions of interest being called for from 12 July to 21 August 2021

·      two contestable quick response rounds and no local grant rounds

·      school swimming pool and coastal rescue grants will be allocated on a three year basis.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11.     The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through the support of projects that address food production and food waste; alternative transport methods; community energy efficiency education and behaviour change; build community resilience and support tree planting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

13.     Based on the main focus of an application, a subject matter expert from the relevant council unit will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14.     The grants programme has been developed by the local board to set the direction of its grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

15.     All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

16.     The allocation of grants to community groups is within the adopted Long-Term Plan 2018 -2028 and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

17.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

18.     An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels, including the council website, local board Facebook page and communication with past recipients of grants.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Franklin Grants Programme 2021/2022

47

     

Ngā kaihaina

Signatories

Author

Marion Davies - Grants and Incentives Manager

Authorisers

Rhonwen Heath - Head of Rates Valuations & Data Mgmt

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

27 April 2021

 

 

PDF Creator

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Franklin Local Board

27 April 2021

 

 

Approval for four new public road and two new private road names at 37 McEldownie Road, Drury South (Stage 2)

File No.: CP2021/04079

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Franklin Local Board to name four public roads and two new private roads, being two commonly owned access lots (COALs), created by way of a subdivision development at 37 McEldownie Road, Drury South (Stage 2).

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity of suggesting their preferred new road names for the Local Board’s approval.

3.       On behalf of the developer, Scott Keene of Classic Developments has proposed the names presented below for consideration by the Local Board.

4.       The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana Whenua have been consulted in the manner required by the Guidelines.

5.       The proposed names for the new roads at 37 McEldownie Road, Drury South (Stage 2) are:

Road Reference

Applicant Preferred Name

Road 2 (Extension)

Proposed to extend existing name

John Main Drive

Road 5 (Extension)

Proposed to extend existing name

Roslyn Farm Street

 

 

 

 

 

 

 

 

Road Ref

APPLICANT PREFERRED NAME

ALTERNATIVE 1

ALTERNATIVE 2

Road 6

Talus Drive

Mesa Drive

Tor Drive

Road 7/8/9/10

Steppe Drive

Peak Drive

Orogen Drive

Lane 21

Miromiro Lane

Komako Lane

Korimako Lane

Lane 22/23

Komako Lane

Kokako Lane

Korimako Lane

 


 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      approve the name John Main Drive for the new extension (Road 2 being the continuation of the existing John Main Drive) created by way of subdivision at 37 Eldownie Road, Drury South (Stage 2), in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60350651 and SUB60350653).

b)      approve the name Roslyn Farm Street for the new extension (Road 5 being the continuation of the existing Roslyn Farm Street) created by way of subdivision at 37 Eldownie Road, Drury South (Stage 2), in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60350651 and SUB60350653).

c)      approve the name Talus Drive (applicant’s preferred name) for the new public road (Road 6) created by way of subdivision at 37 Eldownie Road, Drury South (Stage 2), in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60350651 and SUB60350653).

d)      approve the name Steppe Drive (applicant’s preferred name) for the new public road (Road 7/8/9/10) at 37 Eldownie Road, Drury South (Stage 2), in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60350651 and SUB60350653).

e)      approve the name Miromiro Lane (applicant’s preferred name) for the new private road (Lane 21) at 37 Eldownie Road, Drury South (Stage 2), in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60350651 and SUB60350653).

f)       approve the name Komako Lane (applicant’s preferred name) for the new private road (Lane 22/23) at 37 Eldownie Road, Drury South (Stage 2), in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60350651 and SUB60350653).

Horopaki

Context

6.       Resource consent reference BUN60350651 (subdivision reference number SUB60350653) was issued in June 2020 for the construction of 89 new residential freehold units and four new public roads and two commonly owned access lots (COALs).

7.       Site and location plans of the development can be found in Attachment A and B.

8.       In accordance with the Standards, any road including private ways, COALs, and rights of way, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9.       Therefore, in this development, the new public roads and COALs require road names because they serve more than five lots. This can be seen in Attachment B, where the roads and COALs that require names are highlighted.

10.     The public roads (Road 2 and Road 5) from this stage of the development are the continuations of John Main Drive and Roslyn Farm Street approved during Stage 1 of the development.


 

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the developer shall be given the opportunity of suggesting their preferred new road names for the Local Board’s approval

12.     The Guidelines provide for road names to reflect one of the following local themes with the use of Maori names being actively encouraged:

·   a historical, cultural, or ancestral linkage to an area; or

·   a particular landscape, environmental or biodiversity theme or feature; or

·   an existing (or introduced) thematic identity in the area.

13.     The proposed names for the new public roads follow the geologic theme considered appropriate at Stage 1 of the development. The proposed names for the private roads have been chosen from suggested names arising from previous consultation with Ngaati Whanaunga:

Road Ref

Proposed name

Meaning (as described by applicant)

Road 2 (Extension)

John Main Drive

Continuation of John Main Drive.

The name was approved at Stage 1 of the development by local board, resolution number: FR/2019/17.

John Main was the farmer who owned the land that the development is on. He farmed it from the 1980s until it was sold in 2010. He passed in 2008. He was a local identity and was involved in many aspects of Ramarama life. His family were supportive of this proposal.

Road 5 
(Extension)

Roslyn Farm Street

Continuation of Roslyn Farm Street.

The name was approved at Stage 1 of the development by local board, resolution number: FR/2019/17.

The Main family farm was named Roslyn Farm which was farmed by them from 1974 until 2008. This references the nearby Roslyn stream and therefore helps to create the sense of identity within the first stage of the development.

 


 

Road number

Proposed name

Meaning (as described by applicant)

Road 6

Talus Drive

(Applicant preferred)

Talus defined as an outward sloping and accumulated heap or mass of rock fragments of any size or shape (usually coarse and angular) derived from and lying at the base of a cliff or very steep, rocky slope, and formed chiefly by gravitational falling, rolling, or sliding.

Mesa Drive

(Alternative 1)

Mesas are formed by erosion, when water washes smaller and softer types of rocks away from the top of a hill. The strong, durable rock that remains on top of a mesa is called caprock. A mesa is usually wider than it is tall. Mesas are usually found in dry regions where rock layers are horizontal.

Tor Drive

(Alternative 2)

A tor, which is also known by geomorphologists as either a castle koppie or kopje, is a large, free-standing rock outcrop that rises abruptly from the surrounding smooth and gentle slopes of a rounded hill summit or ridge crest.

Road 7/8/9/10

Steppe Drive

(Applicant preferred)

In physical geography, a steppe is an ecoregion characterised by grassland plains without trees apart from those near rivers and lakes. Steppe biomes may include: the temperate grasslands, savannas and shrublands biome. It is noted that at the end of Road 10 the large public space to the east is a grassed meadow.

Peak Drive

(Alternative 1)

A pyramidal peak, sometimes called a glacial horn in extreme cases, is an angular, sharply pointed mountain peak which results from the cirque erosion due to multiple glaciers diverging from a central point. 

Orogen Drive

(Alternative 2)

An orogen or orogenic belt develops when a continental plate crumples and is uplifted to form one or more mountain ranges; this involves a series of geological processes collectively called orogenesis.

Road 21

Miromiro Lane

(Applicant preferred)

Miromiro is a native bird (tomtit) that dwells in the Hunua Ranges. The name is recommended by Nati Whanaunga.

Komako Lane

(Alternative 1)

Komako is a native bird (bellbird) that dwells in the Hunua Ranges. The name is recommended by Ngati Whanaunga.

Korimako Lane

(Alternative 2)

Great singers and orators were praised by being compared to the korimako, another name for the bellbird and a beautiful singer. The name is recommended by Ngati Whanaunga.

Lane 22/23

Komako Lane

(Applicant preferred)

Komako is a native bird (bellbird) that dwells in the Hunua Ranges. The name is recommended by Ngati Whanaunga.

Miromiro Lane

(Alternative 1)

Miromiro is a native bird (tomtit) that dwells in the Hunua Ranges. The name is recommended by Ngati Whanaunga.

Korimako Lane

(Alternative 2)

Great singers and orators were praised by being compared to the korimako, another name for the bellbird and a beautiful singer. The name is recommended by Ngati Whanaunga.

 

14.     All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity.  It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

15.     Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

16.     ‘Drive’ is an acceptable road type for the new public roads and ‘Lane’ is an acceptable road type for the new private roads, suiting the form and layout of the COALs.

17.     Land Information New Zealand (LINZ) and mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

21.     To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate.  The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

22.     The applicant has formally consulted all mana whenua groups in 2019 during the resource consent process. Ngaati Whanaunga was the only mana whenua group that registered their interest in the development and the applicant has been in direct consultation on the road names with Ngaati Whanaunga only.

23.     Ngaati Whanaunga had suggested names for an earlier stage of the subdivision (Stage 1) in a letter dated 31st Oct 2019. Some road names that were not used at that time have been adopted for this stage of the subdivision and with the awareness of mana whenua. The theme is still deemed appropriate even though the roads are in a different location as the theme relates to an awareness of the landscape generally.

24.     This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

25.     The road naming process does not raise any financial implications for the Council.

26.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

28.     Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Location Map

59

b

Site Plan

61

     

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

27 April 2021

 

 

PDF Creator


Franklin Local Board

27 April 2021

 

 

PDF Creator


Franklin Local Board

27 April 2021

 

 

Approval for a new private road name at 1013A Ararimu Road, Ararimu

File No.: CP2021/04092

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Franklin Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 1013A Ararimu Road, Ararimu.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines (the guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3.       On behalf of the agent, Tingran Duan of TSC Ltd has proposed the names presented below for consideration by the local board.

4.       The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana Whenua have been consulted in the manner required by the guidelines.

5.       The proposed names for the new private road at 1013A Ararimu Road are:

·    Hereford Lane (Applicant Preferred)

·    Country Lane (Alternative 1)

·    Gardeners Lane (Alternative 2)

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      approves the name Hereford Lane (applicant’s preferred name) for the new private road created by way of subdivision at 1013A Ararimu Road, Ararimu, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference SUB60311223-A).

Horopaki

Context

6.       Resource consent reference SUB60311223-A was issued in December 2018 for a boundary adjustment between two titles and creating a new lot through establishing revegetation planting, and a change of consent conditions application to R/VCC/2015/4391/1. Previous subdivision consents also created 11 freehold lots (Lot 1, Lot 22, Lot 3, Lot 4, Lot 14, Lot 8, Lot 11, Lot 16, Lot 24, Lot 70 and Lot 205). A number of smaller lots in the vicinity access via the commonly owned access lot (COAL).

7.       Site and location plans for the development can be found in Attachment A.

8.       In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9.       Therefore, in this development, only one new COAL requires a road name because it serves more than five lots. This can be seen in Attachment B, where the COAL that requires a name is highlighted in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

11.     The Guidelines provide for road names to reflect one of the following local themes with the use of Maori names being actively encouraged:

·   a historical, cultural, or ancestral linkage to an area; or

·   a particular landscape, environmental or biodiversity theme or feature; or

·   an existing (or introduced) thematic identity in the area.

12.     The applicant chose the names to represent either the surrounding environment or the history of the land. The names have been consulted with both mana whenua groups and LINZ (Land Information New Zealand).

Proposed name

Meaning (as described by applicant)

Hereford Lane

(Applicant preferred)

The previous property owner used to have a Hereford stud and held bull sales on farm in the shed at the front of the property

Country Lane

(Alternative 1)

The property is a lovely example of a countryside lifestyle.

Gardeners Lane

(Alternative 2)

The right-of-way to be named was managed through a riparian planting rule of the District Plan which involved the planting of over 155,000 plants along the riparian margins of three streams flowing through the property. The name represents the green nature throughout the history of the property.

 

13.     All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity.  It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14.     Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15.     ‘Lane’ is an acceptable road type for the new private road, suiting the form and layout of the COAL.

16.     LINZ and mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20.     To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21.     On 17th March 2021, mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

·    Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

·    Ngāti Maru (Ngāti Maru Rūnanga Trust)

·    Ngāti Pāoa (Ngāti Paoa Iwi Trust)

·    Ngāti Pāoa (Ngāti Paoa Trust Board)

·    Ngāti Tamaterā (Ngāti Tamaterā Settlement Trust

·    Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

·    Ngāti Whanaunga (Ngāti Whanaunga Incorporated)

·    Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

·    Waikato – Tainui (Te Whakakitenga o Waikato Incorporated)

·    Ngāti Tamaoho

22.     By the close of the consultation period indicated in the Guidelines, the only response received was from Waikato-Tainui who indicated support for mana whenua to take the lead role in this matter.

23.     No mana whenua have identified an interest or responded to the request for feedback to date and the applicant has signaled a desire to proceed to a decision on the basis of the names supplied.

24.     Noting the scale of the development and that the site is not listed as a site of significance to mana whenua, it is considered that a suitable period of time has been made available to receive commentary from mana whenua and, as no feedback has been received, the naming process can continue.

Ngā ritenga ā-pūtea

Financial implications

25.     The road naming process does not raise any financial implications for the Council.

26.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

28.     Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Location map

67

b

Site plan

69

     

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

27 April 2021

 

 

PDF Creator


Franklin Local Board

27 April 2021

 

 

PDF Creator


Franklin Local Board

27 April 2021

 

 

Approval for two new public road names at 425 Quarry Road, Drury (Road 5A and Road 7)

File No.: CP2021/04193

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Franklin Local Board to name two public road names (Road 5A and 7), created by way of a subdivision development at 425 Quarry Road, Drury by Drury South Ltd (DSL).

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

3.       The developer and applicant, Sean Thompson of Drury South Ltd (DSL) has proposed the names presented below for consideration by the Local Board.

4.       The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana Whenua have been consulted in the manner required by the Guidelines.

5.       The proposed names for the new public roads (Roads 5A and 7) at 425 Quarry Road, Drury, are:

Road 5A

·    Ross Stevenson Road (Applicant Preferred)

Road 7

·    Waikura Road (Applicant Preferred)

Pool of Alternatives

·    Pukekura Road

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      approves the name Ross Stevenson Road (applicant’s preferred name for Road 5A) for the new public road created by way of subdivision at 425 Quarry Road, Drury, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references SUB60325513).

b)      approves the name Waikura Road (applicant’s preferred name for Road 7) for the new public road created by way of subdivision at 425 Quarry Road, Drury, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references SUB60325513).

 

Horopaki

Context

6.       Resource consent reference SUB60325513 was issued in August 2019 for undertaking a land development over a 10-year period on a staged basis. The first stage of the development is well underway to deliver the first industrial lots in 2020/2021. This includes the construction of new roads to support the development.

7.       Site and location plans of the development can be found in Attachment A.

8.       In accordance with the Standards, any road including public roads, private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9.       Therefore, in this development, the new public roads require road names. This can be seen in Attachment A, where the roads that require a name are highlighted.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

11.     The Guidelines provide for road names to reflect one of the following local themes with the use of Maori names being actively encouraged:

·   a historical, cultural, or ancestral linkage to an area; or

·   a particular landscape, environmental or biodiversity theme or feature; or

·   an existing (or introduced) thematic identity in the area.

12.     The Applicant has proposed the following names for consideration for the two new public roads created as part of the subdivision at Drury South Crossing, Drury South (425 Quarry Road, Drury).

Proposed name

Meaning (as described by the Applicant)

Road 5A

Ross Stevenson Road

(Applicant preferred)

The Stevenson family has had a long-standing history in the Auckland Region. Three generations of the family have left their mark on Auckland in the process of transforming what began as a very modest family business into a large organisation it is today.

Ross Stevenson worked in the company managing various parts of the business. Over the years Stevenson (including Ross) has taken the opportunity to help communities in which it operates. This was through W A Stevenson Charitable Trust now known as the Stevenson Foundation, support has been provided to a number of major community charitable project and causes.

Stevenson Foundation funds medical research through the Auckland University Medical School, is a key sponsor of The Auckland War Memorial Museum and provides grants to the Auckland Rescue Helicopter Trust amongst others. These are examples of some of the family’s philanthropic support for major organisations who educate, improve and enrich the lives of Aucklanders. Group operating companies also support their local communities through smaller educational and sporting sponsorship grants.

“Ross Stevenson” also creates a continuation on the original “family” theme in the area with Bill Stevenson Road and Jack Stevenson Road already named.

Road 7

Waikura Road

(Applicant preferred)

The name Waikura derives from the natural spring located nearby, known as Pukekura. The Pukekura spring feeds Te Maketu and Hingaia waterways and was an important fresh water source for the nearby pa at Te Maketu as well as those traversing the nearby Pukekura and Ararimu ara hiko (trails).

Pool of alternatives

 

Pukekura Road

(Alternative)

“Pukekura” is the name of a punawai (spring) to the immediate south of the project area.

This name was recommended by Ngāti Tamaoho.

 

13.     Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14.     Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15.     Road Type: ‘Road’ is an acceptable road type for the new public roads, suiting the form and layout of the new collector roads.

16.     Consultation: Land Information New Zealand (LINZ) and mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20.     To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate.  The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21.     During the development, mana whenua groups have been consulted for road naming process. Relationships have been gained throughout the time. On 10th March 2021 mana whenua were contacted by the Applicant again, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

·    Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

·    Ngāti Maru (Ngāti Maru Rūnanga Trust)

·    Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

·    Ngāti Whanaunga (Ngāti Whanaunga Incorporated)

·    Te Ahiwaru – Waiohua (Makaurau Marae Māori Trust)

·    Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

·    Waikato – Tainui (Te Whakakitenga o Waikato Incorporated)

·    Ngāti Tamaoho

22.     By the close of the consultation period, responses have been received from Ngāti Te Ata, Te Ahiwaru – Waiohua, Waikato – Tainui, Ngāti Whanaunga and Ngāti Tamaoho.

Ngāti Whanaunga recommended the use of the alternative name, “Peepeke”, which LINZ has confirmed is unsuitable at this location.

Ngāti Tamaoho has recommended another alternative name, “Pukekura”, which has been adopted by the Applicant as the singular alternative road name for the two new public roads.

Te Ahiwaru – Waiohua and Waikato – Tainui support the names submitted by Ngāti Whanaunga and Ngāti Tamaoho, being “Peepeke” (subsequently rejected by LINZ) and “Pukekura”.

23.     Feedback has also been received on the names proposed by the Applicant. Ngāti Tamaoho supports the preferred names for both Road 5A and Road 7. Ngāti Te Ata has indicated no issues with the applicant’s proposed names being submitted.

No objection has been received on the applicant’s preferred names.

24.     The site is not listed as a site of significance to mana whenua. Consultation has been undertaken with mana whenua in accordance with the requirements of the Guidelines and the recommendations from mana whenua have been taken into account during the process.  In addition, further support has been received from mana whenua for the applicant’s proposed names.

Ngā ritenga ā-pūtea

Financial implications

25.     The road naming process does not raise any financial implications for the Council.

26.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

28.     Approved road names are notified to LINZ which records them on its New Zealand wide land information database.  LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Site & Location Plans

77

     

Ngā kaihaina

Signatories

Author

Andrea Muhme - Planner

Authorisers

David Snowdon - Team Leader Subdivision

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

27 April 2021

 

 

PDF Creator

PDF Creator


Franklin Local Board

27 April 2021

 

 

Local Board views on Plan Changes (Private) 48, 49, 50, 51 and 61 in Drury

File No.: CP2021/02687

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To invite local board views on five private plan changes located within Future Urban zoned land in Drury-Opāheke:

·   Plan Change 48 Drury Central (Kiwi Property Ltd) to rezone 95ha of land east of Drury township to Metropolitan Centre, Mixed Use and Open Space (PC48)

·   Plan Change 49 Drury East (Fulton Hogan Ltd) to rezone 184ha of land east of Drury township to Terrace Housing and Apartment Building, Mixed Housing Urban, Mixed Housing Suburban and Mixed Use (PC49)

·   Plan Change 50 Waihoehoe (Oyster Capital Ltd) to rezone 49ha of land east of Drury township to Terrace Housing and Apartment Building (PC50)

·   Plan Change 51 Drury 2 Precinct (Karaka & Drury Ltd) to rezone 24 ha of land west of Drury township to Town Centre, Terrace Housing and Apartment Building and Mixed Housing Urban (PC51)

·   Plan Change 61 Waipupuke (Lomai Properties Ltd) to rezone 56 ha of land west of Drury township to Neighbourhood Centre, Terrace Housing and Apartment Building and Mixed Housing Urban (PC61)

Whakarāpopototanga matua

Executive summary

2.       Decision-makers on a private plan change to the Auckland Unitary Plan must consider local boards’ views on the plan changes, if the relevant local boards choose to provide their views.

3.       Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including private plan changes.  A local board can present local views and preferences when expressed by the whole local board.

4.       Seven private plan changes have been lodged with Auckland Council to urbanise land in Drury-Opāheke earmarked as Future Urban.  This report is seeking local board views in relation to the following five plan changes in Drury-Opāheke:

a.  PC48 Drury Central (Kiwi Property Ltd) to rezone 95ha of land east of Drury township to Metropolitan Centre, Mixed Use and Open Space

b.  PC49 Drury East (Fulton Hogan Ltd) to rezone 184ha of land east of Drury township to Terrace Housing and Apartment Building, Mixed Housing Urban, Mixed Housing Suburban and Mixed Use

c.  PC50 Waihoehoe (Oyster Capital Ltd) to rezone 49ha of land east of Drury township to Terrace Housing and Apartment Building

d.  PC51 Drury 2 Precinct (Karaka & Drury Ltd) to rezone 24 ha of land west of Drury township to Town Centre, Terrace Housing and Apartment Building and Mixed Housing Urban.

e.  PC61 Waipupuke (Lomai Properties Ltd) to rezone 56 ha of land west of Drury township to Neighbourhood Centre, Terrace Housing and Apartment Building and Mixed Housing Urban.

5.       Plan Changes 48, 49 and 50 are referred to as the ‘Drury East plan changes’ in this report.

6.       Plan Changes 51 and 61 are referred to as the ‘Drury West plan changes’ in this report.

7.       The Plan Changes are located on greenfields land zoned Future Urban.  Auckland Council’s Future Urban Land Supply Strategy 2017 (‘FULSS’) sequences the release of greenfield land for urban development. 

8.       The FULSS intends the Drury area west of SH1 and north of SH 22 to be development ready from 2022, and the remainder of the Drury-Opāheke structure plan area (including the Drury East plan change areas) is to be development ready by between 2028 and 2032.

9.       The zonings proposed by the plan changes are broadly consistent with the land uses outlined in the Drury-Opāheke Structure Plan prepared by council in 2019, including the development of two centres located either side of SH1 (Drury Central in PC48 and Drury West in PC51).

10.     The number of submissions and further submissions on the plan changes are summarised in Table 1 below:

Table 1: Number of submissions and further submissions received

 

Plan Change

Submissions

Further submissions

PC48 Drury Central

35

10

PC49 Drury East

49

9

PC50 Waihoehoe

35

10

PC51 Drury 2 Precinct

42

14

PC61 Waipupuke

29

Yet to be further notified

 

11.     The key themes raised in the submissions include the funding and timing of infrastructure upgrades required to support urbanisation of these sites, the appropriateness and the location of various zonings and amendments to the precinct plans. The full list of key themes for PCs 48 – 51 and 61 is provided in this report. 

12.     This report is the mechanism for the local board to resolve and provide its views on plan changes 48 – 51 and 61. Staff do not recommend what view the local board should convey.

 

Ngā tūtohunga

Recommendation/s

That the Local Board:

a)      provide local board views on private plan changes 48 – 51 and 61 relating to Future Urban zoned land in Drury-Opāheke

b)      appoint a local board member to speak to the local board views at hearings on private plan changes 48 – 51 and 61

c)      delegate authority to the chairperson of Franklin Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the private plan change hearing.

 

Horopaki

Context

13.     Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents.  Decision-makers must consider local boards’ views when deciding the content of these policy documents.

14.     A private plan change request will be included in the Auckland Unitary Plan if it is approved. Local boards must have the opportunity to provide their views on private plan change requests – when an entity other than council proposes a change to the Auckland Unitary Plan. 

15.     If the local board chooses to provide its views, the planner includes those views in the hearing report. Local board views are included in the analysis of the private plan change, along with submissions.

16.     If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who decide on the private plan change requests.

17.     This report provides an overview of the private plan changes, and a summary of submissions’ key themes. 

18.     The report does not recommend what the local board should convey, if the local board conveys its views on the plan changes. The planner must include any local board views in the evaluation of the private plan changes. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Requests

19.     Three private plan change requests to the AUP have been lodged by Kiwi Property No. 2 Ltd. (Kiwi Property), Fulton Hogan Land Development (Fulton Hogan) and Oyster Capital (Oyster) in Drury East that will collectively rezone approximately 330 ha of land in the Drury East area.

20.     Two private plan change requests to the AUP has been lodged in Drury West by Karaka and Drury Ltd (Karaka and Drury) and Lomai Properties Ltd (Lomai Properties) that will collectively rezone approximately 80 ha of land in Drury West area.

21.     The proposed zonings of the five private plan changes are outlined below:

Plan Change 48 Drury Central (Kiwi Property)

·        Approx. 35 ha Metropolitan Centre zone located on the eastern side of the Southern motorway, south of the Drury interchange. A mainstreet is identified, along with a number of future public open spaces.

·        Approx. 51.5 ha Mixed Use area surrounding the Metropolitan Centre that provides for a mix of residential and complementary employment activities.

·        Approx. 8.5 ha Open Space zone adjoining the Hingaia Stream.

Plan Change 49 Drury East (Fulton Hogan)

·        Approx. 22 ha Terrace Housing and Apartment Building (THAB) zoning adjoining Waihoehoe Road closest to the Drury Centre and future public transport.

·        Approx. 65 ha Mixed Housing Urban zoning within the mid-portion of the site.

·        Approx. 95 ha Mixed Housing Suburban zoning at the southern end of the site, to provide a transition to rural activities and to respond to the greater distance from the Drury Centre and future public transport.

·        Approx. 2 ha Business: Mixed Use zoning (to facilitate a local centre). 

Plan Change 50 Waihoehoe (Oyster Capital)

·        Approx. 49 ha THAB zoning, split into two precincts, with an 11ha precinct adjoining Waihoehoe Road closest to the Drury Centre and future public transport and the remaining area subject to amended coverage controls (for stormwater purposes).

Plan Change 51 Drury 2 Precinct (Karaka & Drury Ltd)

·        Approx. 15.5ha Town Centre zoning located north of State Highway 22 and west of Burberry Road.

·        Approx. 14ha THAB zoning adjacent to the proposed Town Centre

·        Approx. 4.5ha Mixed Housing Urban zoning at the northern extent of the site, aligning with the zoning pattern within the Drury 1 Precinct located north of the plan change area.

Plan Change 61 Waipupuke (Lomai Properties Ltd)

·        Approx. 2.02 ha of Business: Neighbourhood Centre zoning

·        Approx. 27.52 ha of Residential: Terraced Housing and Apartment Building zoning

·        Approx. 21.20 ha of Residential: Mixed Housing Urban zoning

·        Open space networks are intended to be developed, with approximately 4.79 ha proposed to be zoned for parks and stormwater reserves.

22.     The location of the plan changes and proposed zoning arrangements are depicted in Figure 1 below.

Figure 1: Drury Plan Changes 48-51 and 61

 

 

Local and regional planning context

23.     The Auckland Plan seeks that most of Auckland's anticipated population and dwelling growth over the next 30 years be within the existing urban area. The remaining development is anticipated to occur in future urban areas and in rural areas. The AUP identifies approximately 15,000 hectares of rural land for future urbanisation with the potential to accommodate approximately 137,000 dwellings and 67,000 jobs.

24.     The Council’s Future Urban Land Supply Strategy 2017 (FULSS) sequences the release of future urban land with the supply of infrastructure over 30 years for the entire Auckland region. The intended staging for growth in Drury-Opāheke set out in the FULSS is:

·    Drury west of SH 1 and north of SH 22 is to be development ready from 2022

·    the remainder of the Drury-Opāheke structure plan area (including all three Drury East private plan change areas) is to be development ready by between 2028 and 2032.

In this context development ready means that urban zoning and bulk infrastructure is provided.

25.     The FULSS timing reflects a range of matters, including assumptions about the likely timing of upgrades of key regional transport networks (State Highway, Mill Road, rail network). The strategy was prepared in 2017 to inform the staging of the release of greenfields land in a manner that enables efficient provision and funding of network infrastructure across the whole Auckland region (which is financed and funded by public agencies).

26.     The three Drury East private plan change requests, if made operative this year, would likely result in development occurring earlier than the 2028 timing set out in the FULSS.

27.     In 2019, the Council adopted the Drury-Opāheke Structure Plan (see Figure 2 below). The structure plan covers a total area of 1,921ha.  Over 30 years the structure plan is estimated to provide room for about 22,000 houses and 12,000 jobs, with a build out population of about 60,000. It also indicates a substantial centre at Drury East, another large centre at Drury West and large areas of housing to the east and west of the motorway.

 Figure 2: Drury-Opāheke Structure Plan

28.     In terms of land use, the 5 private plan change requests are largely aligned with the Drury-Opāheke Structure Plan in making provision for housing and businesses.

29.     Through the Te Tupu Ngātahi / Supporting Growth Alliance (or SGA), Auckland Transport (AT) and Waka Kotahi New Zealand Transport Agency (NZTA) have prepared business cases identifying a series of preferred transport network upgrades and interventions to support growth in the south, including Drury East and West. 

30.     In the Drury West area, the following projects have been identified by the SGA to support future growth and are of particular relevance to PC51 and PC61:

·    a new rail station at Drury West with a park and ride facility

·    a connector bus network

·    upgrade of Karaka Road/State Highway 22

·    upgrade of Karaka Road/State Highway 22 / Oira Road intersection

·    upgrade of Karaka Road/State Highway 22 / Jesmond Road intersection

·    upgrade of Jesmond Road and Oira Road to urban arterial and collector road standards respectively.

31.     In the Drury East area, the following projects have been identified by the SGA to support future growth and are of particular relevance to PC48 - 50:

·    a new train station (Drury Central)

·    upgrade of Waihoehoe Road

·    a new road link to the north (Opāheke north-south).

·    Mill Road extension

·    Brookfield Road connected to Quarry Road

·    upgrade of Fitzgerald Road

·    Pitt Road extension to provide additional local connectivity over the motorway corridor

·    Great South Road developed as a Frequent Transit Network route

·    walking and cycling improvements. 

32.     To plan and route protect the preferred transport network, the Drury Arterials Network Notice of Requirement (NoR) has been lodged with Council and assessment is underway. This NoR package involves the following projects:

·     To provide for widening the existing State Highway 22 from State Highway 1 (SH1) to Oira Creek to a four-lane arterial with active transport facilities.

·     Upgrade Jesmond Road and Waihoehoe Road West to a four lane Frequent Transit Network arterial with active transport facilities.

·     Upgrade Waihoehoe Road east of Fitzgerald Road to Drury Hills Road to a two-lane arterial with separated active transport facilities

·     Upgrade Waihoehoe Road east of Fitzgerald Road to Drury Hills Road to a two-lane arterial with separated active transport facilities

·     Widen sections of Ponga Road and Ōpāheke Road to two lane arterials with active transport facilities, and to upgrade the Ōpāheke Road / Settlement Road intersection

33.     KiwiRail in partnership with SGA is continuing with consultations on the proposed locations of the Drury Central and Drury West rail stations. SGA is also continuing to work on confirming the preferred Mill Road corridor alignment.

 

Submissions

 

34.     Four of the five plan changes were notified concurrently on 27 August 2020, with an extended submission timeframe of 40 working days, closing on 22 October 2020. Plan Change 61 was notified on 28 January 2021 and submissions closed on 1 March 2021.

35.     The number of submissions and further submissions on the plan changes are summarised in Table 2 below:

Table 2: Number of submissions and further submissions received

Plan Change

Submissions

Further submissions

Support or support w/ amendments

Decline or amend

Neutral/not specified

Withdrawn

Total

PC48 Drury Central

25

8

2

0

35

10

PC49 Drury East

35

12

2

0

49

9

PC50 Waihoehoe

26

8

1

0

35

10

PC51 Drury West

32

8

2

0

42

14

PC61 Waipupuke

11

14

3

1

29

Yet to be notified

36.     The key themes arising from submissions on the Drury East (PC48-50) plan changes are:

For PC48-50

·    8 submissions received in full support of PC48, 11 were received in full support for PC49, 6 were received in full support for PC50

·    Several parties have concerns around the funding and timing of infrastructure upgrades required to support urbanisation of these sites, particularly transport

·    Ensuring servicing of area with utilities, and protection of network utility operator interests

·    Consistency with the National Policy Statement on Urban Development – heights and densities provided for

·    Quality urban design outcomes sought, especially for the metropolitan centre

·    Detailed comments on the transport-related provisions made by AT and NZTA

·    Questions over the workability of provisions linking development trip generation to trigger transport upgrades

·    Location/amount of open space, and width of riparian margins

·    Amendments to precinct plans – particularly the indicative railway station location and the need for ‘Access A’

·    Mitigating flooding within the plan change areas so that it doesn’t increase effects on upstream or downstream sites

·    A few seeking to extend the boundaries of the plan change areas to cover other land

·    Two iwi submissions on each PC seeking consultation, sustainability and cultural type relief

 

PC48 only

 

·     Some seeking lower order centre zone than Metropolitan, or a review of amount of centre zoning to be provided, due to effects on other centres

 

PC49 only

·     Location of Mill Road uncertain – how to integrate this with the plan change

 

·     Several submissions seek to replace business mixed use zone with local/neighbourhood centre zone

 

37.     The key themes arising from submissions on PC51 are:

·    21 submissions received in full support of PC51 for high level general reasons – e.g. promotes sustainable management, achieves purpose of RMA

·    Several parties have concerns around the funding and timing of infrastructure upgrades required to support urbanisation of this site

·    The appropriate zoning and density for the PC area is dependent on the location of the future Drury West rail station, which is not yet confirmed

·    Questions raised over whether the town centre zone is appropriate

·    Amendments to the precinct plan sought – to elements like road layout and typologies, intersections, and parks

·    Detailed comments on the transport provisions made by AT and NZTA

·    Whether the riparian margin standard should be 10m or 20m planting

·    Two iwi submissions seeking consultation, sustainability and cultural type relief

38.     The key themes arising from submissions on PC61 are:

·     1 submission received in full support of PC61 and 10 submissions received in support subject to amendments

·     Several parties have asked Auckland Council to take over the plan change process and include extend the plan change area

·     Concerns have been raised regarding the funding and timing of infrastructure upgrades required to support urbanisation of this site

·     Concerns over the lack of certainty of infrastructure provision and the potential impacts of the proposed infrastructure on other landowners 

·     Questions raised over whether the extent of the neighbourhood centre zone is appropriate

·     Amendments to the precinct and precinct plans sought to address a range of issues including heritage, stormwater, and infrastructure.

·     Amendments sought to objectives, policies, standards and activity rules in the precinct in relation to the underlying Neighbourhood Centre, Terraced Housing and Apartment Building and Open Space zones

·     Detailed comments on the transport provisions made by AT and NZTA

39.     Auckland Council has submitted on all five plan changes, with the key themes in Auckland Council’s submissions being:

·    The plan changes do not provide for the strategic integration of infrastructure (transport, three waters, and community infrastructure), and the planning and funding of such infrastructure, with land use.

·    The plan changes are inconsistent with various planning instruments (such as the AUP Regional Policy Statement and the National Policy Statement on Urban Development) as suitable infrastructure funding and financing solutions have not been found.  

40.     Information on individual submissions, and the summary of all decisions requested by submitters, is available from council’s website.

Tauākī whakaaweawe āhuarangi

Climate impact statement

41.     The council’s climate goals as set out in Te Taruke-a-Tawhiri: Auckland’s Climate Plan are:

·    to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·    to prepare the region for the adverse impacts of climate change.

42.     The local board could consider if the private plan changes:

·    will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions (e.g. does it encourage car dependency, enhance connections to public transit, walking and cycling or support quality compact urban form)

·    prepare the region for the adverse impacts of climate change. That is, do the proposed private plan changes elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

43.     Auckland Transport have canvassed their views through submissions on the five plan changes.  The primary issues raised by Auckland Transport across its five submissions are:

·    Sequencing of growth and alignment with the provision of transport infrastructure and services, including the lack of infrastructure funding to support out of sequence development

·    Cumulative effects of developments enabled by the Drury plan changes as a whole, and the need to address transport network mitigations associated with incremental urbanisation across fragmented land ownership patterns.

·    Development triggers and the provisions of transport upgrades and mitigation

·    Land use integration with public transport networks

·    Location of Drury Centre rail station and associated Park-and-Ride / station plaza

·    Noise mitigation.

44.     Watercare Services Limited has also made submissions on the five plan changes, with some of the main themes being:

·    Ensuring that development within the plan changes does not precede the delivery of bulk infrastructure, particularly the Southern Wastewater Network projects and longer-term upgrades including:

Upsizing the Drury South Pump Station and rising main,

Upsizing the Bremner Road Pump Station;

Further upsizing or replacement of the Hingaia Pump Station and installation of a second new rising main

·    Managing adverse effects of subdivision and development on the operation of infrastructure, including reverse sensitivity effects

·    Ensuring that servicing requirements for the plan change proposals are technically feasible and can be adequately met

·    The funding, delivery and timing of the proposed infrastructure is managed through appropriate precinct provisions

45.     Auckland Transport and Watercare Services Limited will have the opportunity to speak to their views if required at a hearing.

46.     Healthy Waters are part of Council’s internal review team and will assess relevant submissions and provide expert input into the hearing report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

47.     The private plan change requests do not relate to public land for which the local board has decision-making powers.

48.     Factors the local board may wish to consider in formulating its view:

·    interests and preferences of people in local board area

·    well-being of communities within the local board area

·    local board documents, such as local board plan, local board agreement

·    responsibilities and operation of the local board.

49.     This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the private plan change.    

Tauākī whakaaweawe Māori

Māori impact statement

50.     The applicants for the Drury East plan changes advised council that they have engaged with mana whenua between 2017 – 2019 prior to lodgement of the plan change.  This has included round table discussions, site visits, cultural values reports, and a trip to identify a pa site.  This consultation has involved the following iwi groups:

Ngāti Te Ata*

Ngāti Tamaoho*

Te Ākitai Waiohua*

Ngaitai ki Tamaki*

Ngaati Whanaunga

Waikato Tainui

*Cultural Values Assessments submitted alongside PC48-50.

51.       Ngāti Te Ata Waiohua and Ngāti Tamaoho submitted on the Drury East plan changes.  The main issues raised were ongoing iwi participation, consultation and engagement in the project, mauri of wai in the area, use of native trees, incorporation of Te Aranga design principles, riparian margin width, stormwater treatment and capture, accounting for natural and cultural landscaping.

52.     The applicant for PC51 Drury 2 Precinct advised council that they have engaged in monthly hui and a site visit with iwi, but have relied on the Cultural Values Assessments prepared in support of the Drury-Ōpāheke Structure Plan rather than seek bespoke assessments for this plan change.  This consultation has involved the following iwi groups:

a.  Ngāti Te Ata

b.  Te Akaitai Waiohua

c.  Ngāti Tamaoho

53.     Ngāti Te Ata Waiohua and Ngāti Tamaoho submitted on PC51 and both oppose the plan change on the basis that there has been no meaningful engagement with Mana Whenua. Aside from consultation, relief is also sought on several sustainability, environmental and cultural matters.

54.     The applicant for PC61 advised council that they have engaged in substantive engagement with iwi prior to lodgement of the plan change and have formed a strong positive relationship. Letters from Ngāti Tamaoho and Ngāti Te Ata have been received by council which confirm their partnership with the applicant and their on-going involvement in the plan change process. No submissions were received from iwi.

55.     Iwi authorities were provided direct notice of the five plan changes upon notification.

56.     The hearing report will include analysis of Part 2 of the Resource Management Act which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi.[1]  

Ngā ritenga ā-pūtea

Financial implications

57.     There are no financial implications with the local board providing its views.

58.     The local board is not exposed to any financial risk from providing its views.

59.     The cost associated with processing these private plan change requests are recoverable from the applicants. The impacts of development associated with the private plan change requests on infrastructure (and any associated funding/financing issues) is a matter that will be addressed in the hearing reports and at the hearing.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

60.     There is a risk that the local board will be unable to provide its views and preferences on the plan changes, if it doesn’t pass a resolution. This report provides:

·    the mechanism for the Local Board to express its views and preferences

·    the opportunity for a local board member to speak at the hearings.

61.     If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

62.     The power to provide local board views regarding the content of a private plan change cannot be delegated to individual local board member(s).[2]  This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

63.     The planner will include, and report on, any resolution of the local board in the hearing reports. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose. 

64.     The planner will advise the local board of the decision on the private plan change requests by memorandum.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Jimmy Zhang - Planner

Authorisers

John Duguid - General Manager - Plans and Places

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

27 April 2021

 

 

Public feedback on proposal to make new navigation rules

File No.: CP2021/03411

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek views on how the Bylaw Panel should address matters raised in public feedback to the proposal to make new navigation rules, before a final decision is made.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its views on how a Bylaw Panel should address matters raised in public feedback to the proposal to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021 / Auckland Council Navigation Bylaw 2021 and associated controls, staff have prepared summary and deliberation reports.

3.       The proposal continues to regulate the use of Auckland’s navigable waters (for example by recreational vessels, kite boarders, swimmers, divers, ferries and cargo vessels) to help minimise the risk of accidents, nuisance and damage.

4.       The main proposals are to:

·      increase the maximum speed limit on the Waitemata Harbour Zone to 18 knots to allow faster movement of public transport vessels, but still travel at a safe speed

·      clarify existing rules, including about swimming, events and support vessels

·      make new rules about novel craft (for example a motorised surfboard)

·      align rules about the use of Ōrākei Basin with current accepted practices

·      remove rules about licensing of commercial vessels for hire and marine mammal protections as these are more appropriately addressed in separate legislation

·      update the format and wording of the rules to be easier to read and understand.

5.       Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, and if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6.       There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.

7.       The Bylaw Panel will consider all local board views and public feedback, deliberate and make recommendations to the Governing Body on 7 May 2021. The Governing Body will make a final decision in July 2021.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      receive the public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021 / Auckland Council Navigation Safety Bylaw 2021 and associated controls as attached to this agenda report.

b)      provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation a) to assist the Bylaw Panel in its deliberations.

c)      appoint one or more local board members to present the views in b) to the Bylaw Panel on 7 May 2021.

d)      delegate authority to the local board chair to appoint replacement(s) to the persons in c) should an appointed member be unable to present to the Bylaw Panel on 7 May 2021.

Horopaki

Context

The Navigation Safety Bylaw and controls regulate activity on Auckland’s navigable waters

8.       The Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021 / Auckland Council Navigation Bylaw 2021 and associated controls makes rules that seek to minimise the risk of accidents, nuisance and damage within Auckland’s navigable waters.

9.       The rules are administered by the Harbourmaster using a graduated approach to compliance. This includes the use of infringement fines as an alternative to prosecution.

10.     The Bylaw is one part of a wider regulatory framework that includes the:

·      Maritime Transport Act and Maritime Rules that impose national water safety rules

·      Resource Management Act to protect the environment

·      Marine Mammal Protection Act to protect marine mammals.

11.     The Bylaw expires on 31 July 2021. Council must adopt a new bylaw before that date to avoid a regulatory gap.

Council proposed a new Bylaw and associated controls for public feedback

12.     On 13 October 2020 the Governing Body approved a proposal to make a new Bylaw for public consultation (Item 11, GB/2020/117).

13.     The proposal arose from a statutory review of the Bylaw shown in the figure below.

14.     The proposal regulates the use of Auckland’s navigable waters (for example by recreational vessels, kite boarders, swimmers, divers, ferries and cargo vessels) to help minimise the risk of accidents, nuisance and damage.

15.     The proposal was publicly notified for feedback from 16 November 2020 until 14 February 2021. During that period, council received feedback from 247 people.

Decisions leading to the proposal

The local board has an opportunity to provide views on public feedback

16.     The local board now has an opportunity to provide its views on how a Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

17.     Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 7 May 2021.

18.     The nature of the views is at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

·    indicate support for matters raised in public feedback by people from the local board area

·    recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area supports the proposal

19.     A total of five people and one organisation from the local board area provided feedback to the proposal via online and email feedback. There was majority support for Proposals 2 to 8 and split support for Proposal 1, similar to the total support from all people who provided feedback.

Percentage support of proposal in the local board area

Proposal

Total support from local board area

Total support from people across Auckland

1:        Increase the maximum speed limit on the Waitematā Harbour Zone to 18 knots (from 12 knots) to allow faster movement of vessels (including public transport vessels).

66 per cent (4/6 people)

39 per cent

2:        Amend existing rules about carrying a means of communication on vessel, to carrying at least two independent forms of communication on a vessel

100 per cent (6/6 submitters)

70 per cent

3:        Make new rules about novel craft (for example a motorised surfboard)

83 per cent (5/6 submitters)

85 per cent

4a:     Make new rules for the Tamaki River Entrance

66 per cent (4/6 submitters)

69 per cent

4b:     Make new rules for the Commercial Port Area

83 per cent (5/6 submitters)

75 per cent

5:        Align rules about the use of Ōrākei Basin with current accepted practices

100 per cent (6/6 submitters)

71 per cent

6:        Remove rules about licensing of commercial vessels for hire as it more appropriately addressed in separate legislation

66 per cent (4/6 submitters)

77 per cent

7:       Remove rules about marine mammals as it more appropriately addressed in separate legislation

100 per cent (6/6 submitters)

76 per cent

8:       Clarify existing rules (including about swimming, events and support vessels) to be more certain and update the format of the Bylaw to be easier to read and understand

100 per cent (6/6 submitters)

82 per cent

20.     Key themes from feedback from people in the local board area are consistent with key themes from all public feedback. For example, that the proposal:

·    ensures public safety, specifically by requiring an extra form of communication and creating rules for novel craft

·    will allow vessels to plane and therefore create less wake for other water users

·    creates clarity, reduces duplication, is more efficient, and is enforceable

21.     The full proposal can be viewed in the link to the 13 October 2020 Regulatory Committee agenda, page 23 (Attachments A to item 9). Attachments A to D of this report contain a summary of all public feedback, all public feedback related to the local board area, operational and non-bylaw-related feedback and draft Bylaw Panel deliberations report.

Staff recommend the local board provide its views on public feedback

22.     Staff recommend that the local board provide its views on the public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 7 May 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.     There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     The proposal impacts the operation of the Harbourmaster and other council teams involved in resource management, events and public transport (ferry operations). These teams are aware of the impacts of the proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     Local board views were sought on a draft proposal at a workshop in August and business meeting in September 2020 because the topic is considered to have high community interest.

26.     All 21 local boards provided views, most in support of public consultation. A summary of local board views, staff responses and any changes made to the proposal can be viewed in the link to the 13 October 2020 Regulatory Committee agenda, page 173 (Attachment B to Item 9).

27.     This report provides an opportunity for the local board to give views on public feedback to the proposal, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

28.     The Bylaw can contribute to the Māori Plan’s key directions and aspirations by supporting safe recreational, cultural and economic activities on Auckland’s navigable waters.

29.     The Bylaw regulates a number of activities undertaken by Māori for example, waka ama, other cultural or sporting events on the water and the operation of commercial vessels.

30.     During the review, mana whenua and mataawaka indicated a preference to provide feedback on any proposed changes to the Bylaw through a public consultation process.

31.     The majority of people identifying as Māori who provided feedback support proposals two through to eight and have split support for proposal one. This is consistent with the overall percentage of public feedback in support.

Ngā ritenga ā-pūtea

Financial implications

32.     There are no financial implications from this decision.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

34.     The Bylaw Panel on 7 May 2021 will consider all formal local board views and public feedback, deliberate, and make recommendations to the Governing Body. The Governing Body will make a final decision on any amendments to the Bylaw in July 2021.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Summary of public feedback (Under Separate Cover)

 

b

Public feedback from people in the Franklin Local Board area (Under Separate Cover)

 

c

Operational and non-bylaw-related feedback (Under Separate Cover)

 

d

Draft Bylaw Panel deliberations report (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Baylee Vyle – Policy Analyst

Authorisers

Paul Wilson - Team Leader Bylaws

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

27 April 2021

 

 

Statement of proposal to amend the Animal Management Bylaw and controls

File No.: CP2021/02939

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek support on the draft statement of proposal to amend the Te Kaunihera o Tāmaki Makaurau Ture-ā-rohe Tiaki Kararehe / Auckland Council Animal Management Bylaw 2015 and associated controls before it is approved for public consultation.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its view on the statement of proposal to amend the Animal Management Bylaw 2015 and controls, staff have prepared a draft proposal.

3.       The draft proposal would continue to enable council to regulate the keeping of animals in order to minimise risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places caused by people interacting with animals.

4.       The main draft proposed changes are to:

·    require an approval to keep more than two standard beehives on urban properties with an area less than 2000 square metres (no approval currently required)

·    incorporate rules from another bylaw about the feeding of animals on private property

·    improve the definitions of ‘nuisance’ and ‘public place’

·    update the format and wording of the Bylaw and controls to make them easier to read and understand.

5.       Staff recommend that the local board provide its view on the draft proposal.

6.       There is a reputational risk that the draft proposal or the local board’s views do not reflect the view of people in the local board area. This risk would be partly mitigated by the opportunity for the local board to provide views on public feedback prior to a final decision.

7.       The local board views will be provided to the Regulatory Committee in May to recommend a statement of proposal to the Governing Body. Public consultation is scheduled for July, deliberations in November and a final Governing Body decision in December 2021.

Ngā tūtohunga

Recommendation/s

That the Local Board:

a)      support the draft statement of proposal in Attachment A of this agenda report to amend the Auckland Council Animal Management Bylaw 2015 and associated controls for public consultation.

Horopaki

Context

The Animal Management Bylaw enables council to regulate the keeping of animals

8.       The Te Kaunihera o Tāmaki Makaurau Ture-ā-rohe Tiaki Kararehe 2015 / Auckland Council Animal Management Bylaw 2015 (Bylaw) and associated controls (controls) seeks to minimise animal-related risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places.

9.       The Bylaw and controls achieve this by specifying rules about animal ownership and interaction and by limiting ownership of specific animals in urban areas.

10.     The rules are administered by councils Regulatory Compliance team using a graduated approach to compliance.

11.     The Bylaw and controls are one part of a wider regulatory framework. For example, the Animal Products Act 1999 and Animal Welfare Act 1999 for animal welfare, Resource Management Act 1991 and Biosecurity Act 1993 to protect the environment and Dog Control Act 1996 for dog management.

The Regulatory Committee have decided to amend the Bylaw and controls

12.     The Regulatory Committee decided to commence the process to amend the Bylaw as follows:

17 March 2020

(REG/2020/17)

Regulatory Committee endorsed the statutory bylaw review findings that:

·   a bylaw is still the most appropriate way to manage specific animal issues in relation to people, for example limiting the number of poultry in urban residential areas minimises noise and odour nuisance to neighbours

·   the current Bylaw approach is appropriate, but the content, structure and wording could be improved

·   the current Bylaw does not give rise to any implications under, and is not inconsistent with, the New Zealand Bill of Rights Act 1990.

17 November 2020

(REG/2020/78)

Regulatory Committee instructed staff to draft an amended Bylaw (Option two) after considering four options:

·   Option one: status quo – confirm (retain) current Bylaw

·   Option two: amend the current Bylaw – improve the status quo

·   Option three: replace the current Bylaw – new bylaw about animals

·   Option four: revoke Bylaw – no bylaw and instead rely on other existing methods.

13.     Staff have prepared a draft statement of proposal (draft proposal) to implement the decision of the Regulatory Committee by amending the Bylaw and controls (Attachment A).

14.     The draft proposal includes the reasons and decisions leading to the proposed amendments and a comparison between the existing and amended bylaws and controls.

The local board has an opportunity to provide its views on the draft proposal 

15.     The local board has an opportunity to provide its views on the draft proposal in Attachment A by resolution to the Regulatory Committee before it is finalised for public consultation.

16.     For example, the board could support the draft proposal for public consultation, recommend changes, or defer comment until after it has considered public feedback on the proposal.

Tātaritanga me ngā tohutohu

Analysis and advice

The draft proposal makes improvements to the current bylaw and controls

17.     The draft proposal seeks to improve the current Bylaw and controls to minimise risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places. The table below summarises the main draft proposals in comparison to the current Bylaw.

Draft proposals

Reasons for draft proposal

Require an approval to keep more than two standard beehives on urban properties with an area less than 2000 square metres (no approval currently required)

·  to minimise bee-related nuisance in areas with growing population density while still allowing for the keeping of bees in urban areas.

Incorporate rules from another bylaw about the feeding of animals on private property

·  to streamline rules about animals into a single bylaw, as existing rules about the feeding of wild and feral animals on private property are currently included in the Property Maintenance and Nuisance Bylaw 2015

·  moving this clause to the Bylaw was suggested in the review findings to the Property Maintenance and Nuisance Bylaw (REG/2020/50).

Improve definitions of ‘nuisance’ and ‘public place’

·  to align with the definitions in the Public Safety and Nuisance Bylaw 2013 to improve consistency across council bylaws.

Update the Bylaw format and structure

·  to align with best practice for bylaw drafting and make the Bylaw easier to read and understand.

18.     Limits on the number of beehives and stock would continue to only apply to urban areas as defined within the Auckland Unitary Plan, for example:

·   Aotea/Great Barrier has no urban areas and is not subject to these limits

·   rural townships such as Helensville and Clevedon are urban areas.

The draft proposal complies with statutory requirements

19.     The draft proposal has been prepared in accordance with statutory requirements. The amended Bylaw and controls:

·    help minimise risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places

·    use a format and words that are easier to read and understand

·    are authorised by statute, not repugnant to other legislation and not unreasonable

·    do not give rise to any implications and are not inconsistent with the New Zealand Bill of Rights Act 1990.

Staff recommend the local board consider providing its views on the draft proposal

20.     Staff recommend that the local board consider the draft proposal and whether it wishes to provide its views by resolution to the Regulatory Committee.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22.     The draft proposal impacts councils Regulatory Compliance team, who implement the Bylaw. The unit is aware of the impacts of the draft proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     The Bylaw is important to local boards as it is an area of high community interest. They also have the delegated authority to make conditions about horse riding in public places.

24.     Local board views on the review were provided in September 2019 (see Attachment B). The main view of local board members during the review was to improve the Bylaw’s clarity, minimise the misuse of council-controlled public places and to address animal-specific controls. The Regulatory Committee as part of its decisions on options on 17 November 2020 (REG/2020/78) directed staff to address some but not all views provided (see Attachment C).

25.     The local board has an opportunity in this report to provide its views on the draft proposal by resolution to the Regulatory Committee.

26.     The local board will also have further opportunity to provide its to a Bylaw Panel on any public feedback to the proposal from people in the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

27.     The Bylaw has significance for Māori as kaitiaki of Papatūānuku.

28.     Staff discussed the Bylaw with mana whenua at the Infrastructure and Environmental Services Mana Whenua hui in April 2019. The main view of mana whenua was to improve the clarity and how it relates to Māori and papakāinga. The draft proposal addresses this by clarifying that limits on the ownership of animals in urban areas do not apply to papakāinga within the Māori Purpose Zone of the Auckland Council Unitary Plan.

29.     Mana whenua and mataawaka will also have opportunity to provide further feedback during the public consultative process on the proposal.

Ngā ritenga ā-pūtea

Financial implications

30.     There are no financial implications to the local board for any decisions to support the draft proposal for public consultation. The Governing Body will consider any financial implications associated with public notification at a later date.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     The following risk has been identified

If...

Then...

Mitigation

The draft proposal or the local board’s views do not reflect the view of people in the local board area

there may be negative attention to council regarding the Bylaw.

The local board will have an opportunity to consider any public feedback and provide its formal views to a Bylaw Panel prior to the final decision.

 


 

Ngā koringa ā-muri

Next steps

32.     Staff will present a proposal and any local board views to the Regulatory Committee on 11 May 2021. The next steps are shown in the diagram below.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Statement of Proposal (Under Separate Cover)

 

b

Attachment B - Previous Local Board Views (Under Separate Cover)

 

c

Attachment C - Regulatory Committee Decisions on Bylaw Improvements (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

Breanna Hawthorne - Policy Analyst

Saralee Gore - Graduate Policy Advisor

Authorisers

Paul Wilson - Team Leader Bylaws

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

27 April 2021

 

 

Proposal to make a new Public Trading and Events Bylaw

File No.: CP2021/03236

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek support on the draft proposal to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-rohe Tauhokohoko, Takunetanga, me ngā Whakaahua i ngā Wāhi Marea 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 before it is finalised for public consultation.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its view on the proposal to make a new Public Trading, Events and Filming Bylaw, staff have prepared a draft proposal.

3.       The draft proposal would continue to enable council to regulate trading activities, events and filming to minimise risks to public safety, nuisance and the misuse of council-controlled public places.[3]

4.       The main draft proposals are to:

·  continue to regulate trading,[4] events and filming in a similar way to the current Bylaw

·  set specific rules for rental micromobility devices

·  identify filming in a separate category to events

·  merge trading activities such as busking and pavement art under street performance

·  update the Bylaw format, structure, definitions, the title, exemptions, approval conditions and other matters to make a new bylaw easier to understand and comply with.

5.       Staff recommend that the local board provide its view on the draft proposal.

6.       There is a reputational risk that the draft proposal or the local board’s views do not reflect the view of people in their local board area. This risk would be partly mitigated by the opportunity for the local board to provide views on public feedback prior to a final decision.

7.       The local board views will be provided to the Regulatory Committee in May to recommend a proposal to the Governing Body. Public consultation is scheduled for July, deliberations for October and a final Governing Body decision for November 2021.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      support the draft Statement of Proposal in Attachment A of this agenda report to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-rohe Tauhokohoko, Takunetanga, me ngā Whakaahua i ngā Wāhi Marea 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 for public consultation.

Horopaki

Context

The Bylaw regulates trading, events and filming in council-controlled public places

8.       Te Kaunihera o Tāmaki Makaurau Ture ā-rohe Tauhokohoko, Takunetanga, me ngā Whakaahua i ngā Wāhi Marea 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 (Bylaw) seeks to minimise risks to public safety, nuisance and the misuse of council-controlled public places caused by trading activities (including micromobility), events and filming.

9.       The Bylaw:

·  achieves this by requiring prior approval for most trading, event and filming activities and enabling council to make additional requirements in a separate control[5]

·  is administered by several council departments and council-controlled organisations

·  is enforced by the Licencing and Regulatory Compliance unit using a graduated compliance model (information / education / enforcement)

·  is one part of a wider regulatory framework of Acts, regulations and bylaws.[6]

·  will expire on 26 February 2022, meaning council must adopt a new bylaw before that date to avoid a regulatory gap.

The Regulatory Committee decided to make a new bylaw

10.     The Regulatory Committee requested staff commence the process to make a new bylaw:

11.     Staff have prepared a draft proposal to implement the decision of the committee (Attachment A). The draft proposal presents the reasons and decisions which led to a new bylaw being proposed and provides a comparison between the current and proposed bylaws.

The local board has an opportunity to provide its views on the draft proposal

12.     The local board has an opportunity to provide its views on the draft proposal in Attachment A by resolution to the Regulatory Committee before it is finalised for public consultation.

13.     For example, the board could support the draft proposal for public consultation, recommend changes or defer comment until after it has considered public feedback on the proposal.

Tātaritanga me ngā tohutohu

Analysis and advice

The draft Proposal makes a new Public Trading and Events Bylaw

14.     The draft proposal makes a new Public Trading and Events Bylaw to better minimise public safety risks, nuisance and misuse of council-controlled public places.

15.     The table below summarises the main proposals in comparison to the current Bylaw:


 

 

Main proposals

Reasons for proposals

· continue to regulate trading activities, events and filming in a similar way to the current Bylaw

· to continue to regulate trading activities, events and filming in council-controlled public places by requiring an approval (licence or permit)

· to continue to retain existing exemptions to holding an approval

· to continue to set approval conditions and grant approvals with or without conditions when deciding an application.

· set more specific rules for rental micromobility devices

· to include specific rules for rental micromobility independently from mobile trading due to higher risk to public safety from power-assisted devices

· to reflect conditions as set in codes of practice

· to make a bylaw easier to understand and comply with.

· identify filming as a separate category to events

· to reflect the lower risk to public safety and nuisance as filming activities do not directly involve the public

· to make a new bylaw easier to understand and comply with.

· merge some trading activities such as busking and pavement art under street performance

· to reflect how busking and pavement art are regulated in practise under the street performance approval

· to make a new bylaw easier to understand and comply with.

· update the Bylaw format and structure, clarify definitions, title, exemptions, approval conditions and other matters

· to ensure and apply consistent approach to council regulation

· to ensure more responsive structure and rules to help minimise risks to public safety, nuisance and misuse of council-controlled public places

· to make a new bylaw easier to understand and comply with

· to comply with the best practice bylaw drafting standards.

The draft proposal complies with statutory requirements

16.     The draft new Bylaw has been prepared in accordance with statutory requirements to:

·  help minimise safety risks, nuisance and misuse of council-controlled public places

·  use a format and wording that are easier to read, understand and comply with than the current Bylaw and meet bylaw drafting standards

·  be authorised by statute, not repugnant to other legislation, or be unreasonable

·  not give rise to any implications and not be consistent with the Bill of Rights Act

·  not be inconsistent with the Reserves Act, Resource Management Act, Auckland Unitary Plan, Trespass Act, Fair Trading Act, Customer Guarantees Act, Road User Rule, Waitakere Ranges Heritage Area Act, Electricity (Safety) Regulations, Auckland Council Public Safety and Nuisance Bylaw and Signage Bylaw.

Staff recommend the local board consider providing its views on the draft proposal

17.     Staff recommend that the local board consider the draft proposal and whether it wishes to provide its views by resolution to the Regulatory Committee.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     The draft proposal impacts the operations of several council departments and council-controlled organisations. This includes Auckland Council’s Licencing and Regulatory Compliance Unit, Events in Regional Service Planning, Investment and Partnerships Unit, Alcohol Licencing and Environmental Health Unit, Auckland Unlimited (previously known as Auckland Tourism, Events and Economic Development), Screen Auckland and Auckland Transport.

20.     Relevant staff are aware of the impacts of the draft proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.     The draft new Bylaw impacts on local governance as it regulates trading, events and filming activities in council-controlled public places, for example local parks.

22.     Representative local board views were provided in February 2021 through a joint working party established by the Regulatory Committee.[7] The main views of group members were unanimous support for a new bylaw and suggestions on the detailed content.[8]

23.     These views were considered by the Regulatory Committee on 16 February 2021 (REG/2021/4). The committee directed staff to draft a new Bylaw. Suggestions on the detailed content are included in the draft new Bylaw.

24.     The local board has an opportunity to provide its views on the draft proposal by resolution to the Regulatory Committee.

25.     The local board will have further opportunity to provide its views to a Bylaw Panel on any public feedback to the Proposal from people in their local board area.

Tauākī whakaaweawe Māori

Māori impact statement

26.     The Bylaw supports the Māori Plan for Tāmaki Makaurau by facilitating opportunities for Māori business owners such as those participating in major or international events to promote distinctive identity, build exposure and establish valuable networks.

27.     Feedback from mana whenua and some Māori license and permit holders highlighted a particular interest and concern for environmental impacts such as ineffective waste management at events and the limited level of enforcement.

28.     The draft proposal continues to address waste management at events by requiring compliance with a waste plan in a way that is easier to understand. Other concerns for better enforcement relate to implementation rather than the making of a new bylaw and have been forwarded to relevant staff.

29.     Staff will proactively engage with mana whenua and mataawaka during the public consultative process to ensure Māori are able to provide their views on the proposal.

Ngā ritenga ā-pūtea

Financial implications

30.     There are no financial implications to the local board for any decisions to support the draft proposal for public consultation. The Governing Body will consider any financial implications associated with public notification at a later date.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     The following risk has been identified:

If...

Then...

Mitigation

The views of the local board on the draft Proposal may differ from the views of people in the community.

There may be negative attention to council regarding the Bylaw.

The local board will have an opportunity to consider any public feedback and provide its formal views to a Bylaw Panel prior to the final decision being made.

Ngā koringa ā-muri

Next steps

32.     Staff will present a proposal and any local board views to the Regulatory Committee on 11 May 2021. The next steps are shown in the diagram below:

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Statement of Proposal (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

Magda Findlik - Principal Policy Analyst

Sam Bunge - Policy Advisor

Authorisers

Paul Wilson - Team Leader Bylaws

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

27 April 2021

 

 

Proposal to vary the Regional Fuel Tax scheme

File No.: CP2021/03704

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek feedback from local boards on the draft proposal to vary the Regional Fuel Tax scheme.

Whakarāpopototanga matua

Executive summary

2.       The Regional Fuel Tax (RFT) scheme for Auckland, established in 2018, is a key funding source for investment in Auckland’s transport network. The scheme is projected to generate $1.5 billion of revenue and enables over $4 billion of additional investment.

3.       Decisions by central government to invest directly in RFT projects and current reviews of the Auckland Transport Alignment Project (ATAP) indicative package and the draft Regional Land Transport Plan (RLTP) have necessitated a variation to the RFT scheme.

4.       There is no proposal to alter the level of the RFT, the period for which the scheme runs, or the area covered by the tax.

5.       Decisions around the overall investment programme for transport and the funding of this are made through the ATAP and RLTP processes. The allocation of projects within the RLTP to the RFT programme is a key step to support implementation.

6.       The draft proposal to vary the RFT scheme (refer Attachment A) retains the 14 projects identified in the original programme but updates the specific initiatives within these projects, along with cost and timing projections.

7.       The draft proposal went out for public consultation alongside the draft RLTP. Following consideration of feedback from local boards and from the general public, a final proposal will be endorsed by the Governing Body and sent to the relevant ministers for approval and enactment through Order in Council.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      receive the report on proposed variations to the 2018 Regional Fuel Tax scheme.

b)      provide feedback on the proposed variation to the 2018 Regional Fuel Tax scheme.

 

Horopaki

Context

The creation of Auckland’s RFT scheme

8.       Work on an aligned strategic approach to transport in Auckland (ATAP) began in 2016. This work made clear that the level of investment needed was not achievable with the existing funding mechanisms.

9.       A regional fuel tax was proposed as a tool to achieve a higher level of investment for Auckland. With the leverage that this funding could drive from government subsidies and development contributions, the RFT enabled $4 billion of investment that would not otherwise occur.

10.     Without this investment, a number of the positive outcomes of the programme would not be able to be achieved, including improved road safety, increased availability and use of public transport, more active transport options, improved access to employment, and more growth and housing development.

11.     An amendment to the Land Transport Management Act 2003 (LTMA) was passed in 2018 which provided for the introduction of regional fuel taxes by order in council.

12.     Auckland Council consulted with Aucklanders on the introduction of an RFT as part of its 10-year Budget 2018-2028 consultation in February/March 2018. Following this, a detailed proposal for an RFT scheme was prepared, consulted on from 1-14 May 2018, and then approved for submission to the government.

13.     The proposed scheme was approved by the government and become operative from 1 July 2018 (refer Attachment B).

Details of the existing scheme

14.     Auckland’s RFT scheme collects 10c per litre (plus GST) and applies to sales of petrol and diesel by retailers within the boundaries of Auckland Council (excluding Aotea Great Barrier Island) from 1 July 2018 to 30 June 2028.

15.     Revenue from the scheme is projected to be $150 million per annum, a total of $1.5 billion across the 10 years.

16.     The original proposal also details:

·        the key objectives of the scheme

·        the effects of the scheme (positive and negative)

·        how it aligned with the relevant strategic documents

·        why it should be a funding source (including other options considered)

·        reasoning for the exclusion of Aotea Great Barrier Island

·        the information and assumptions that support the forecast revenue calculations.

17.     The programme funded 14 categories of expenditure referred to in the scheme as projects:

·        bus priority improvements

·        city centre bus infrastructure

·        improving airport access

·        Eastern Busway (formerly AMETI)

·        park and rides

·        electric trains and stabling

·        ferry network improvements (was downtown ferry redevelopment)

·        road safety

·        active transport

·        Penlink

·        Mill Road corridor

·        road corridor improvements

·        network capacity and performance improvements

·        growth-related transport infrastructure.

Progress of the scheme to 31 December 2020

18.     Since the RFT was introduced, $376 million of revenue has been received by Auckland Council. Auckland Transport has spent $346 million on designated projects which was funded by $162 million of RFT, $135 million of Waka Kotahi NZ Transport Agency subsidies, and $49 million of development contributions.

19.     The programme was always planned to ramp up over the 10 years, reflecting the need to complete projects that were already in train in 2018, and to gear up to a much higher level of delivery. Unspent funds at any stage in the programme are held in reserve. This reserve totalled $197 million as at 31 December 2020.

20.     Key achievements of the scheme so far include:

·        improving road safety through the introduction of lower speed limits on 600 Auckland roads to reduce harm and loss of life

·        installing red-light running enforcement and CCTV cameras

·        improving airport access through works on the Puhinui Station with construction now underway on the new interchange

·        improving the Downtown Ferry terminal with the completion of breakwater piling and Pontoon 5 and Landing Pontoon 2 now at the commissioning stage to increase capacity and customer experience.

Subsequent government funding announcements

21.     Two key announcements by central government have reduced the requirement for Regional Fuel Tax funding for some of the projects included in the scheme.

22.     On 29 January 2020, the government announced the New Zealand Upgrade Programme (NZUP). This programme included direct crown investment of $3.48 billion in transport infrastructure for Auckland.

23.     The NZUP provided funding for two projects included in the RFT scheme. The Penlink project was allocated $411 million and the Mill Road project was allocated $1.354 billion. Following this, the responsibility for the delivery of these two projects was transferred to Waka Kotahi NZ Transport Agency.

24.     As part of its fiscal stimulus package to support the economy in the face of the COVID-19 pandemic, the government announced a programme on 1 April 2020 to fund ‘shovel ready’ infrastructure projects.

25.     Following applications by the Auckland Council group, a number of projects were contracted to receive funding. Two of the successful projects constituted part of wider RFT projects.

26.     Funding was received towards the Downtown Ferry Terminal which is a part of the ferry network improvements RFT project.

27.     Funding was also received to support the Puhinui Bus/Rail Interchange project which forms a part of the Improving Airport Access RFT project.

28.     Staff consider that this, along with the current reviews of ATAP and the draft RLTP (summarised below), constitute a change to a material aspect of the programme of capital projects supported by the RFT as enacted in 2018.

ATAP update and draft RLTP preparation

29.     Auckland Council and Auckland Transport have been working with central government partners to update the ATAP. The development of an ATAP indicative package will inform and guide Auckland’s RLTP and the National Land Transport Programme (NLTP).

30.     Despite additional funding available to the programme through direct government investment, the ATAP budget is still highly constrained. This is the result of increased demands for transport investment in Auckland as well as updated costings and information around existing projects. Funding of the ATAP indicative package is reliant on the continuation of the RFT scheme.

31.     Staff consider that this, along with the recent central government funding decisions (summarised above) constitute a change to a material aspect of the capital projects programmes supported by the RFT as enacted in 2018.

32.     Given these material changes, staff have prepared a formal proposal to vary the scheme, as required by section 65G(1) of the LTMA 2003. This draft variation proposal formed the basis for public consultation which is required under section 65H(c) of the LTMA.

33.     Following consultation, the Governing Body will consider feedback (including that from local boards) and then submit the proposal (with any changes made) to the Ministers of Finance and Transport, who will then decide whether to accept it (sections 65I and 65J of the LTMA). If the Ministers do accept the proposal, they will send it on to the Governor-General to enact through an Order in Council (sections 65J and 65K of the LTMA).

Tātaritanga me ngā tohutohu

Analysis and advice

Proposed variation to the scheme

34.     Given the changes discussed above (government funding and ATAP update) and the fact that local board views were captured for the original 2018 scheme, the council seeks local board views on the proposed variation. 

35.     The proposed variation of the scheme is led by the work on the updated ATAP indicative package and the draft RLTP.

36.     It is not proposed that there is any change to:

·        the rate of the RFT

·        the period of the scheme

·        the area subject to the scheme.

37.     Despite the fact that the scheme does not run to the end of the new 10-year budget, it is not proposed that the council looks to extend the scheme. This is primarily because work continues on the Congestion Question project which is investigating different road pricing options that could replace the RFT in the future.

38.     It is proposed that the scheme maintains the same 14 projects (with the special consideration of Penlink and Mill Road staying in the scheme without additional allocation of RFT due to a change in delivery and funding management) but that changes are made to:

·        the descriptions of projects, identified initiatives within them, and projected benefits, to reflect any changes in scope

·        the level of projected total expenditure and indicative RFT contribution to each project to reflect where new funding has become available or where project costings have been updated

·        the timing of projects following decisions made through the development of the draft RLTP

·        the naming of one project where it is proposed that Downtown Ferry Redevelopment is renamed Ferry Network Improvements to reflect the incorporation of initiatives to purchase new electric ferries to help decarbonise the public transport fleet.

39.     It has been assessed that these changes constitute a change to a material aspect of the programme of capital projects supported by the RFT scheme and therefore, the council must prepare a proposal to vary the scheme, pursuant to section 65G(1)(a) of the LTMA.

 

Consultation

40.     Public consultation on the draft proposal to vary the RFT scheme is occurring alongside the Auckland Transport consultation on the draft RLTP.

41.     This consultation takes place from 29 March to 2 May 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

42.     The proposal to vary the RFT scheme constitutes a change in an allocation of funding within the overall ATAP indicative package and RLTP. Transport projects funded include climate change optimisation, such as electric trains and stabling and promoting eco-friendly commuting initiatives like improving congestion through network capacity and performance improvements.

43.     The impacts of the complete RLTP on the climate have been reported to the local board in another report on this agenda.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

44.     Council staff have worked with staff from Auckland Transport representatives in the development of the draft proposal.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45.     Local board views will be captured through this report and reported to the Planning Committee prior to decision-making.

Tauākī whakaaweawe Māori

Māori impact statement

46.     The proposal to vary the RFT scheme constitutes a change in an allocation of funding within the overall ATAP indicative package and RLTP. The impacts of the RLTP on Māori have been reported to the local board.

47.     The RFT proposal has been incorporated in the RLTP consultation process, which includes extensive engagement with 19 mana whenua and mataawaka groups.

Ngā ritenga ā-pūtea

Financial implications

48.     The RFT scheme is projected to deliver around $1.5 billion of revenue over the 2018-2028 period. This constitutes a significant portion of the transport investment in Auckland.

49.     Without an RFT, council would need to either:

·        utilise another of the currently available funding mechanisms (general rates or an Interim Transport Levy), or

·        fund transport at the level of renewals and committed projects only.

50.     The rating options would result in ratepayers facing significant increases (10-11 per cent) in addition to the general rates increase and paying according to their property value, rather than based on use. To fund the transport budget at the level of renewals and committed projects only would have significant impacts on the growth and economy of Auckland.

Risks and mitigations

51.     The key risk is a potential misalignment of the RFT scheme from the ATAP programme and the RLTP. This variation proposal looks to mitigate this risk by updating the scheme and the RLTP in tandem.

Ngā koringa ā-muri

Next steps

52.     Public consultation on the proposal takes place from 29 March to 2 May 2021.

53.     The Planning Committee will receive public feedback and local board views on the proposal in May 2021.

54.     The Planning Committee and Governing Body will consider the adoption of a proposal for submission to government.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft proposal to vary Regional Fuel Tax scheme project details

115

b

Proposal for a Regional Fuel Tax (2018)

137

     

Ngā kaihaina

Signatories

Authors

Justine Yu - Senior Advisor - Fin Policy

Michael Burns - Manager Financial Strategy

Authorisers

Ross Tucker - General Manager, Financial Strategy and Planning

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

27 April 2021

 

 

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Franklin Local Board

27 April 2021

 

 

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Franklin Local Board

27 April 2021

 

 

Draft Statement of Expectations for Council-controlled Organisations

File No.: CP2021/03705

 

  

 

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board feedback on the draft Statement of Expectations for council-controlled organisations.

Whakarāpopototanga matua

Executive summary

2.       Section 64B in the Local Government Act 2002 (the Act) allows for Council to issue a ‘Statement of Expectations’ to its Council-controlled Organisations (CCOs). This is a new power inserted into the Act in late 2019.

3.       The 2020 CCO Review recommended that Council prepare a Statement of Expectations (SOE), to be part of the suite of accountability tools through which Auckland Council provides direction to its CCOs. A Statement of Expectations will provide guidance on how CCOs should undertake their business, as compared to the Accountability Policy contained in the Long-term Plan, which focusses on what CCOs must do.  As it will not be part of the Long-term Plan and therefore not subject to the special consultative procedure, it will be easier to amend than the Accountability Policy, as it is refined over time.

4.       Attached to this report is an initial draft of the Statement of Expectations.  It is organised to reflect the wording of s64B of the Local Government Act, and is in three sections:

·   conduct of relationships

·   shareholder obligations with which CCOs must act consistently

·   other expectations.

5.       The SOE contains a number of elements which previously were in the Accountability Policy. Therefore, there is some urgency for an initial SOE to be confirmed around the same time as the Ten Year Budget/Long-term Plan so that those expectations on CCOs remain in place.  Given this, the Statement of Expectations is intended to reflect existing and established practice. This is true of the material in relation to local boards, which re-states and reinforces the shared governance model of Auckland Council and CCOs obligations to local boards within that.

6.       Staff recognise however, that the CCO Review also contained a number of recommendations which are currently being worked on, which will affect how CCOs work within the governance system and with local boards.  It is anticipated therefore that the SOE is likely to be subject to a relatively early revision to take account of these changes.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      provide feedback on the draft Statement of Expectations, prepared in accordance with s64B of the Local Government Act 2002.

Horopaki

Context

7.       In August 2020, the Governing Body received the report of the independent CCO Review.  Among the 64 recommendations, the review panel recommended that Council use section 64B of Local Government Act 2002, which allows local authorities to issue a Statement of Expectations to its CCOs.  The provision states:

64B Statement of expectations

(1) The shareholders in a council-controlled organisation may prepare a statement of     expectations that—

(a) specifies how the organisation is to conduct its relationships with—

(i) shareholding local authorities; and

(ii) the communities of those local authorities, including any specified stakeholders within those communities; and

(iii) iwi, hapū, and other Māori organisations; and

(b) requires the organisation to act consistently with—

(i) the statutory obligations of the shareholding local authorities; and

(ii) the shareholders’ obligations pursuant to agreements with third parties (including with iwi, hapū, or other Māori organisations).

(2) A statement of expectations may include other shareholder expectations, such as expectations in relation to community engagement and collaboration with shareholders and others in the delivery of services.

Tātaritanga me ngā tohutohu

Analysis and advice

8.       The Statement of Expectations was inserted into the Local Government Act 2002 in 2019 as section 64B.  As a relatively new provision, there are few examples around New Zealand as to how it should be used, and how it relates to practices such as letters of expectation, which Council has used in the past to specify its expectations of CCOs. However, the focus of the legislative wording is clearly on behaviours and relationships, rather than the specific activities to be undertaken by CCOs, or the overall governance and accountability regime within which they operate. 

9.       It is also important to be clear about how such an SOE would fit within a wider accountability framework.  The intention of this SOE is that it specifies how CCOs should undertake their business and relationships (with Council, communities and other stakeholders), while the Accountability Policy in the Long-term Plan focusses on what CCOs must do. 

10.     As part of the current Long-term Plan process, the Accountability Policy has been revised to exclude the behavioural aspects which previously were included there.  These aspects have been included in the Statement of Expectations. It is important that these two accountability tools align and are approved concurrently. 

11.     The SOE is not intended to provide specific protocols of action for CCOs however, or to provide templates (for e.g. statements of intent templates).  Material such as that are contained in the CCO Governance Manual, which itself will be revised following approval of the SOE.

12.     As recommended by the CCO review panel, this version of the SOE has been modelled on a similar document in central government, the Treasury Owner’s Expectations Manual, which is designed for state owned enterprises and crown entities. Its content is intended largely to collate existing expectations and policies, rather than introduce new ones at this time.  However, as different strategies and practices develop, it is expected that these may be added – or deleted – from the SOE.

13.     Additionally, it is very likely that new ways of working will emerge as other recommendations from the CCO Review are implemented.  For example, the local board services team is working with Auckland Transport on options for smaller projects to be promoted more easily.  If this results in a protocol or agreement on how to achieve this, this might be a useful inclusion in a future version of the SOE.

14.     The SOE itself is arranged to closely match the legislative provisions.  There are three key sections, which relate to:

·   conduct of relationships.

·   shareholder obligations with which CCOs must act consistently

·   other expectations.

15.     The first section focusses on how CCOs should interact with Council, and what a CCO’s role is.  It outlines expectations for how this should happen, and covers things such as good governance, maintaining a public service ethos and providing services efficiently.  The SOE provides a significant early section which reinforces the shared governance model operated by Auckland Council, with a key point here being the need to treat local boards not as stakeholders but an equal partner in that governance system.

16.     The second section deals with statutory obligations.  This simply restates obligations which CCOs will already be well aware of.  Consequently, it is relatively short. The second part of this section relates to third parties, and this will require more development before approval in late May, and in subsequent iterations. 

17.     The final section deals with issues of a more specific nature to Auckland Council.  In particular, this will include some of the issues which have arisen in the last few years and during the CCO Review:  executive remuneration, branding, and how to balance public good and commercial goals. We also anticipate this is where issues relating to our revised Maori Responsiveness Strategy (Kia ora Tāmaki Makaurau) will be addressed and reinforced, to the degree they are not already dealt with in the Accountability Policy.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     The key expectations of CCOs in respect of climate change are contained in the Accountability Policy (1.1.5) and not the Statement of Expectations.  This reflects the complementary nature of the two documents, with the Accountability Policy focussing on what Council expects of CCOs.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     Due to timing imperatives, CCO Boards will be asked to consider the draft at the same time as local board are considering the draft.  CCO staff have already been consulted on early drafts, as stakeholders for this work.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     This report is to seek local board views on the Statement of Expectations.

21.     The intention of this first iteration of the SOE is to reinforce the expectations entailed in the shared governance model of Auckland Council.  In particular, this accords local boards with the critical role as representatives of local communities in the region.

Tauākī whakaaweawe Māori

Māori impact statement

22.     The key expectations of CCOs in respect of Māori outcomes are contained in the Accountability Policy (1.1.1) and not the Statement of Expectations.  This reflects the complementary nature of the two documents, with the Accountability Policy focussing on what Council expects of CCOs. 

23.     Nonetheless, as the Kia Ora Tāmaki Makaurau framework is refined and approved (expected in mid-year 2021), we anticipate that additional detail from that framework will be added to the SOE in this area, to reflect Council’s expectations of CCO engagement with Māori.

Ngā ritenga ā-pūtea

Financial implications

24.     The Statement of Expectations reflects existing expectations arising from the shared governance of Auckland Council and the arms’ length entity model represented by CCOs. It does not add new policy.  It therefore has no financial implications at this time. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     The key risk is that the Statement of Expectations is not approved when it is considered by CCO Oversight Committee in June. Given that some expectations have been taken out of the Accountability Policy and placed in the Statement of Expectations, and that the two documents are intended to work in a complementary fashion, it is important that they are both signed off together. This risk is being mitigated by seeking early feedback from local boards, CCO Boards, and in May holding a workshop with governing body elected members.  This is intended to ensure that a robust draft of the SOE is available for approval in June 2021. 

Ngā koringa ā-muri

Next steps

26.     At the same time as this report is being provided to local boards for feedback, we are continuing to develop the statement of expectations with other parts of the Council governance structure.  CCOs have been given the opportunity to input to the version which has been provided to local boards. CCO Boards will be considering the SOE at their April meetings. 

27.     It is then intended that the SOE will be presented to the CCO Oversight Committee of Governing Body for final approval at its June meeting.

28.     It is anticipated that the SOE may be revised again to take account of new expectations arising from implementation of the CCO Review.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Auckland Council Statement of Expectations of substantive Council-controlled organisations, July 2021

169

     


 

Ngā kaihaina

Signatories

Author

Edward Siddle - Principal Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

27 April 2021

 

 

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Franklin Local Board

27 April 2021

 

 

Review of the Code of Conduct - draft revised code

File No.: CP2021/03983

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek formal feedback on the draft Auckland Council Code of Conduct.

Whakarāpopototanga matua

Executive summary

2.       Every council is required to adopt a Code of Conduct which must set out:

(a)   understandings and expectations adopted by the local authority about the manner in which members may conduct themselves while acting in their capacity as members, including—

(i)    behaviour toward one another, staff, and the public; and

(ii)   disclosure of information, including (but not limited to) the provision of any document, to elected members that—

(A)  is received by, or is in the possession of, an elected member in his or her capacity as an elected member; and

(B)  relates to the ability of the local authority to give effect to any provision of this Act; and

(b)   a general explanation of—

(i)    the Local Government Official Information and Meetings Act 1987; and

3.       All elected members must comply with the Code of Conduct adopted by the Governing Body.

4.       Auckland Council’s current code of conduct was last reviewed in 2013. In 2020, staff sought agreement from local boards and the Governing Body on the scope and process for reviewing the current code.

5.       An initial draft was presented to local board workshops in March/April 2021 to provide feedback for staff to consider when developing the second draft.

6.       The second draft is attached for formal feedback which will be reported to the Governing Body when it meets to adopt the revised code on 27 May 2021.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      consider and provide its feedback to staff on the draft revised Code of Conduct to append to the report to the Governing Body on 27 May 2021.

b)      support the proposed revised draft Code of Conduct to be adopted by the Governing Body.

 

Horopaki

Context

7.       In October and November 2020, presentations on the review of the code process and scope were made to local board workshops and local board feedback was reported to the Governing Body on 26 November 2020.

8.       The Governing Body resolved to:

a)      note the feedback from local boards provided in Attachment B.

1b)      agree that the scope of the review of the Auckland Council Code of Conduct will include consideration of:

i)       retaining and updating principles

ii)      retaining a process for complaints

iii)     appointing conduct commissioners

iv)     making reports of investigations by conduct commissioners public unless there are significant reasons to withhold them

v)      defining materiality

vi)     providing for sanctions which will be decided by conduct commissioners

vii)    providing policies on:

A)     conflicts of interest (including declarations on an interest register)

B)     confidential information access and disclosure

C)     election year

D)     communications

E)      media

F)      social media

G)     governance roles and responsibilities

H)     working with staff

I)       elected members expenses.

c)      agree that the process for finalising the review includes a:

i)       draft Code being presented to a Governing Body workshop followed by local board workshops (February 2021)

ii)      second draft incorporating feedback from workshops being presented to the Governing Body / Local Board Chairs meeting for joint discussion (March 2021)

iii)     a final draft reported to local boards for formal feedback (April 2021)

iv)     a final draft reported to Governing Body for adoption (May 2021).

9.       During March 2021, the draft code, in line with the agreed scope, was presented to local board workshops so that feedback could be considered when preparing a second draft for formal presentation to local board business meetings.

10.     The second draft is appended as Attachment A for consideration at this meeting.

11.     Due to the way that dates for the joint meetings of the Governing Body and local board chairpersons fall, the presentation to that meeting was moved to the Local Board Chairs Forum on 12 April 2021.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     Local board members generally supported the first draft of the code. The feedback given at workshops is summarised in the following paragraphs. The feedback was informally provided by individual members and not by resolution of the full boards.

Conduct Commissioner

13.     Comments at the Māngere-Ōtāhuhu, Ōtara-Papatoetoe and Waitematā Local Board workshops noted the need for diversity of commissioners. A comment at the Devonport-Takapuna Local Board felt the panel of three was preferable to a single commissioner.

Comments

14.     Most boards did not object to replacing the panel with a single Conduct Commissioner and so the provision in the draft code for a single Conduct Commissioner has not been changed.

Decisions of the Investigator and Conduct Commissioner

15.     A couple of comments queried these decisions not being open to challenge. 

Comments

16.     The draft code has been amended to clarify that although the code itself does not provide an appeal process, this does not prevent the intervention of the Ombudsman or the courts.

Conflict of Interest Policy

17.     The draft code reduced the threshold for declaring gifts from $300 to $50 based on a survey of other councils. There was feedback from some local boards that a threshold of $100 would be more realistic.

Comments

18.     The Conflict of Interest Policy has been amended to set the threshold for declaring gifts at $100. The purpose of declaring gifts as part of the register is transparency around any sense of obligation that a member might have towards those who provide gifts. Often, the greater the gift the greater the sense of obligation. A threshold set at too low a level would require declarations of items which could result in non-compliance with making declarations due the administrative requirements and which would likely not create any sense of obligation to the giver. Staff consider a threshold of $100 as being reasonable for elected members. By comparison, the threshold for staff is $0 (all gifts need to be declared) but this is in the context of being work-related. The meaning of ‘work-related’ for elected members is less defined than it is for staff and could mean a greater range of gifts that need to be declared.

Confidential information

19.     One workshop noted that restrictions on disclosure should apply to discussions in workshops. 

Comments

20.     Attachment B to the code has been amended to recognise confidentiality implications around workshops (which would not apply if a workshop was open to the public). 

Other feedback

21.     The draft code has been amended to clarify various additional matters that were raised.   These include:

i)          References in the code to decisions of the Investigator or Conduct Commissioner being final mean that the code does not provide an appeal process, but this does not prevent recourse to the Ombudsman or to the courts.

ii)         Clarification that a complaint would normally be provided to the respondent in full but there may be occasions where, for reasons such as privacy, identities might not be provided.

iii)         Under principles applying to consideration of complaints, the word ‘reasonableness’ has been added to the bullet:

the concepts of natural justice, fairness and reasonableness will apply in the determination of any complaints made under this code.

Additional changes that have been made by staff

22.     There have been additional changes made by staff to improve the presentation and as a result of internal legal review:

i)        The relationship of the attachments to the code has been clarified in section 2 of the code. This section notes that some attachments are considered to be adopted with the code and have provisions that can lead to a breach of the code.

ii)       In the complaints section 4.2, the list of situations pertinent to lodging a complaint has been removed such that a complaint must simply relate to a member acting in their capacity as a member.

Additional changes that might yet be made

23.     The second draft that is attached to this report has also been sent to the Ombudsman and Professor Ron Paterson for comment. The Ombudsman has previously expressed interest in the protocol relating to confidential information and Professor Paterson is the current Principal Convenor of the Conduct Review Panel. There may be changes arising from their feedback.

24.     There may be changes arising from further internal legal review.

25.     There may be changes arising from feedback from local boards.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     The code is purely procedural. It does not use any resources that could have an impact on climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27.     The code applies to members acting in their capacity as members.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     The code is ultimately adopted at a meeting of the Governing Body, but all elected members are required to comply with it. It is important, therefore, that local boards have adequate input into the review of the code. Local boards will resolve their comments which will be conveyed to the Governing Body when it considers adopting the revised code.

Tauākī whakaaweawe Māori

Māori impact statement

29.     The Māori community is affected by the relationship it has with its local council. The conduct of members has relevance to this. The revised code centres around two key principles, an ethical principle and a relationship principle. These principles contribute to the relationship the council develops with its Māori community.

Ngā ritenga ā-pūtea

Financial implications

30.     A key financial aspect of the revised code relates to replacing the current conduct review panel of three members with a single Conduct Commissioner (who is drawn from a list of commissioners approved by the Governing Body). 

31.     Under the current code, if a complaint cannot be resolved in its initial stages, it is escalated to the Principal Convenor of the panel and could result in the panel conducting a hearing for a cost of possibly around $10,000.

32.     A single Conduct Commissioner would reduce that cost.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     The key risk of not adopting the revised code lies primarily in the Conflict of Interest Policy.  The current policy does not reflect the current law.

34.     A mitigation is that at its meeting on 27 May 2021, the Governing Body will be asked to adopt the attachments to the code part by part so that the likelihood of one singular matter holding up adoption of the whole code is lessened. Additionally, if there are issues with a particular attachment, they can be further researched and reported back as a separate part.

Ngā koringa ā-muri

Next steps

35.     The feedback from local boards will be incorporated into the report to the Governing Body which will recommend adoption of a revised Code of Conduct.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Code of Conduct - for local boards (Under Separate Cover)

 

b

Draft Code of Conduct - attachments for local boards (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Warwick McNaughton - Principal Advisor

Authorisers

Rose Leonard - Manager Governance Services

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

27 April 2021

 

 

Urgent Decision - Approve the reallocation of funding within the Community Facilities work programme 2020-2023 Jubilee Pool ID 27759

 

File No.: CP2021/02667

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To report on the urgent decision made by Franklin Local Board to approve the reallocation of funding within the Community Facilities work programme 2020-2023, Jubilee Pool ID 27759.

Whakarāpopototanga matua / Executive summary

2.       At its meeting on 26 November 2019 the Franklin Local Board resolved (FR/2019/168) the following in relation to urgent decision-making:

That the Franklin Local Board:

a)           adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meeting with requirements of a quorum.

b)           delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board.

c)           agree that the relationship manager (or any person/s acting in this role) will authorise the urgent decision-making process by signing off an authorisation memo.

d)           note that all urgent decisions will be reported to the next ordinary business meeting of the local board.

3.        The local board approved the Community Facilities work programme 2020-2023 in August 2020 (resolution FR/2020/74) and the budget allocated for all projects in the work programme are best estimates and are subject to change.

4.        As projects progress the specific work required and the cost of delivery either exceeds the original estimated budget or the anticipated delivery cost is less than the approved budget. As a result, variations are required to the programme to accommodate final project costs.

5.        The delivery timeline of a project may change following the completion of the investigation and design phase of a project as well as a variation to the programme. The capital works renewal on the Jubilee Pool has been assessed and the work required is considered critical and a significant funding variation is required.

6.        Staff recommend the variation to the Community Facilities work programme 2020-2023 for the financial year 2020/2021. Savings were identified in several Asset Based Services and capital expenditure on local renewals funded projects and these projects will be discussed with the local board at a future workshop and formally reported to the local board in April 2021.

7.        The recommended changes and required variation have been agreed by the local board’s Lead Financial Advisor and the proposed variation is within the local board’s financial year 2020/2021 budget envelope and will not substantially impact the approved projects or the overall work programme. 

8.        Urgency was requested because the capital works renewal on the Jubilee Pool had been assessed and the work required was considered critical, requiring an immediate start.

9.        The timeline for approving the allocation of funding was before any available business meeting taking place.

 

 

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a)    note the urgent decision on 17 March 2021 for the reallocation of funding within the Community Facilities work programme 2020-2023 to ID 27759 Jubilee Pool - renew assets (Stage 1) – revised project total of $270,000, an increase of $167,106.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Urgent Decision 17 March 2021 - Community Facilities work programme funding reallocation for ID 27759 Jubilee Pool

187

     

Ngā kaihaina / Signatories

Author

Denise Gunn - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

27 April 2021

 

 

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Franklin Local Board

27 April 2021

 

 

Urgent Decision - Submission on He Pou a Rangi – the Climate Change Commission’s draft advice to Government

 

File No.: CP2021/02666

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To report on the urgent decision made by Franklin Local Board to approve their submission on He Pou a Rangi – the Climate Change Commission’s draft advice to Government.

Whakarāpopototanga matua / Executive summary

2.       At its meeting on 26 November 2019 the Franklin Local Board resolved (FR/2019/168) the following in relation to urgent decision-making:

That the Franklin Local Board:

a)           adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meeting with requirements of a quorum.

b)           delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board.

c)           agree that the relationship manager (or any person/s acting in this role) will authorise the urgent decision-making process by signing off an authorisation memo.

d)           note that all urgent decisions will be reported to the next ordinary business meeting of the local board.

3.       The Franklin Local Board is surrounded by the Hūnua Ranges, Manukau Harbour to the west and the Hauraki Gulf to the east, which are all environmental tāonga that are socially and culturally significant resources to our people.

4.       The local board has said: “challenges presented by the environmental effects of climate change must be addressed for the good of future generations and we must find ways to reduce emissions and increase resilience to lessen the impacts on our community and environment. Coastal erosion, drought, flood and extreme weather events are all immediate threats in rural and isolated communities”.

5.       Communities in the local board area have a strong connection with their environment and those who move to the area have been drawn by its coastal views, beaches, forests or vast open spaces. Established communities that have drawn their livelihoods from the productive soils, farmed rolling hills or harvested sea-life increasingly demonstrate a commitment to achieving a sustainable balance between using and nurturing the environment as a resource.

6.       The Franklin Local Board will complement and leverage local benefit from regional initiatives and national investment in environmental protection initiatives. They will support mana whenua to maintain Kaitiakitanga and will enable communities to show environmental stewardship to lead and inform conservation, restoration and regeneration projects.

7.       The draft submission was shared with the local board on 5 March 2021, with the local board’s feedback due by 15 March so that it could be incorporated with the Auckland Council submission.

8.       The local board business meeting was to take place after 15 March, which meant an urgent decision from the local board was required.

 

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a)      note the urgent decision on 15 March 2021 endorsing feedback on He Pou a Rangi – the Climate Change Commission’s draft advice to Government, as follows:

i)       overall support for Auckland Council’s feedback to the Climate Change Commission’s draft advice to Government

ii)      support the call for all Government agencies and cross-parliament parties to have an open, combined approach to climate change policies.

iii)      suggest councils will need to partner with central government on how the Climate Change Act will be implemented financially, therefore beyond just engagement.

iv)     suggest a shared platform for across council information, procurement and knowledge sharing would be an efficient resource for councils

v)      concern in regard to what appears to be a hard-line approach to achieving behavioural and societal change. A more flexible and pragmatic approach is required to bring communities, in particular rural areas, along on the journey as opposed to forcing them which could create outcomes that are not practical or able to be reasonably achieved

vi)     suggest central government take the lead on the legal structure and remove litigation risk on identifying risk and hazard areas. This will limit development in hazard areas and inform current and future property owners.

vii)    recognise the need for the Government to fully engage by leading the climate change programme. Recognising that this issue is far greater for humanity than COVID 19 and that many of the initiatives required will provide jobs in all communities. NZ has established worldwide recognition for its work with COVID 19 and could achieve far greater recognition when successful in significant reductions in emissions of greenhouse gases

viii)    support the commission’s direction for a more compact urban form for urban areas; however, there must be the ability to accommodate such differentiation within a city like Auckland with both large scale urban development and rural urban settlements to allow for metropolitan and intense urban form with appropriate climate change mitigation as well as features more suited to rural towns and settlements i.e. Waiuku should be able to be differentiated from what is required or planned in Flat Bush.

ix)     suggest further investigation is required to make renewable energy more achievable by having greater incentives such as: solar panels for domestic use to be made more affordable

x)      electric/ hydrogen vehicle incentives

xi)     concern that parts of the National Policy Statement Urban Development are contradictory to the aspirations of the report in regard to development and in particular greenfields development in rural fringes of Auckland.

xii)   support paragraphs 24 & 25 in the Council submission.

xiii)   suggest greater work be undertaken on the concept of regenerative agriculture with support for industry changes in practices that are already underway.

xiv)     suggest undertaking more research to enable us to understand what regenerative agriculture is and in particular to understand the impact on the horticultural industry. It is vitally important to the region to develop understanding of regenerative agriculture for horticulture (current submission is focused on pastural farming) as there is no mention of horticulture in the submission.

xv)     support investigation into proper carbon accounting taking place in the agriculture and horticulture sectors. NZ have some of the highest carbon levels already worldwide however this is not widely understood

xvi)     suggest we should not remove or impact on a future ability to support sustainable harvesting of native timbers through inappropriate wording within policy

xvii)    support an approach that ensures long-term national food security in accordance with the Paris agreement article 2.1.B.and suggest the need for a national food security policy

xviii)   suggest the diversity of Auckland’s food production should be mentioned in the submission.

xix)     suggest the need to take a more pragmatic and measured approach to heavy transport as there is no mention about horticulture and agriculture which are not just short haul or the hours they need to work at certain times of the year to harvest crops.

xx)     raise concerns about the focus on urban development (with readily available services/infrastructure) and a reduction on parking requirements and road width. This will create more of the developments we are currently encountering with minimal residential parking and reduced road width without any public transport options. The need for private vehicles in certain circumstances must be recognised.

xxi)     support the change to electric buses and recognise emissions from buses (0.8%) are extremely small compared to 37.7% for cars and commercial vehicles combined.

xxii)    suggest references to “road pricing” could be strengthened by sharing the experiences of cities around the world of “congestion charging” to encourage reduction in car volumes and increased average numbers of persons within cars.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Franklin Local Board urgent decision - feedback on He Pou a Rangi -  on Climate Change Commission 's draft advice to Government - March 2021

193

     

Ngā kaihaina / Signatories

Author

Denise Gunn - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

27 April 2021

 

 

Urgent Decision Memo                             15 March 2021

 

To:                Matthew Blaikie, Principal Specialist – Climate Mitigation

Alec Tang, Chief Sustainability Officer (Acting)

cc:                 Carol McKenzie- Rex, Local Area Manager, Local Board Services Franklin, Manurewa and Papakura Local Boards

From:           Franklin Local Board

 

 

Subject:       Submission on He Pou a Rangi – the Climate Change Commission’s draft advice to Government released on the 31st January 2021

 

Purpose

To provide approved feedback to be incorporated alongside of Auckland Council’s submission on He Pou a Rangi – the Climate Change Commission’s draft advice to Government.

 

Reason for the urgency

The reason for the local board’s urgent decision-making process being used:

·    The draft submission was shared with the local board on the 5th March with the local board’s feedback due so that it can be incorporated with the Auckland Council submission by the 15th March

·    The local board business meeting takes place after the 15th March which means an urgent decision from the local board is required. 

 

The local board has an urgent decision making policy to:           

·    delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board.

·    agree that the relationship manager (or any person/s acting in this role) will authorise the urgent decision-making process by signing off an authorisation memo.

·    note that all urgent decisions will be reported to the next ordinary business meeting of the local board.

 

An urgent decision on behalf of the local board is required to be endorsed by the chair and deputy chair (or any person acting in these roles) as set out in the Franklin Local Board urgent decision process (FR/2019/168).

 

Context

The Franklin Local Board is surrounded by the Hūnua Ranges, Manukau Harbour to the west and the Hauraki Gulf to the east which are all environmental tāonga that are socially and culturally significant resources to our people.

 

The local board has said:

 

·    challenges presented by the environmental effects of climate change must be addressed for the good of future generations and we must find ways to reduce emissions and increase resilience to lessen the impacts on our community and environment. Coastal erosion, drought, flood and extreme weather events are all immediate threats in rural and isolated communities.

 

Communities in the local board area have a strong connection with their environment and those who move to the area have been drawn by its coastal views, beaches, forests or vast open spaces. Established communities that have drawn their livelihoods from our productive soils, farmed rolling hills or harvested sea-life, increasingly demonstrate a commitment to achieving a sustainable balance between using and nurturing the environment as a resource.

 

The Franklin Local Board will complement and leverage local benefit from regional initiatives and national investment in environmental protection initiatives. We will support mana whenua to maintain Kaitiakitanga and will enable communities to show environmental stewardship to lead and inform conservation, restoration and regeneration projects.

 

Franklin Local Board Resolution

 

That Franklin Local Board endorses feedback as follows on He Pou a Rangi – the Climate Change Commission’s draft advice to Government:

 

·    overall support for Auckland Council’s feedback to the Climate Change Commission’s draft advice to Government

·    support the call for all Government agencies and cross-parliament parties to have an open, combined approach to climate change policies.

·    suggest councils will need to partner with central government on how the Climate Change Act will be implemented financially, therefore beyond just engagement.

·    suggest a shared platform for across council information, procurement and knowledge sharing would be an efficient resource for councils

·    concern in regard to what appears to be a hard-line approach to achieving behavioural and societal change. A more flexible and pragmatic approach is required to bring communities, in particular rural areas, along on the journey as opposed to forcing them which could create outcomes that are not practical or able to be reasonably achieved

·    suggest central government take the lead on the legal structure and remove litigation risk on identifying risk and hazard areas. This will limit development in hazard areas and inform current and future property owners.

·    recognise the need for the Government to fully engage by leading the climate change programme. Recognising that this issue is far greater for humanity than COVID 19 and that many of the initiatives required will provide jobs in all communities. NZ has established worldwide recognition for its work with COVID 19 and could achieve far greater recognition when successful in significant reductions in emissions of greenhouse gases

·    support the commission’s direction for a more compact urban form for urban areas, however, there must be the ability to accommodate such differentiation within a city like Auckland with both large scale urban development and rural urban settlements to allow for metropolitan and intense urban form with appropriate climate change mitigation as well as features more suited to rural towns and settlements i.e. Waiuku should be able to be differentiated from what is required or planned in Flat Bush.

·    suggest further investigation is required to make renewable energy more achievable by having greater incentives such as:

·    solar panels for domestic use to be made more affordable

·    electric/ hydrogen vehicle incentives

·    concern that parts of the National Policy Statement Urban Development are contradictory to the aspirations of the report in regard to development and in particular greenfields development in rural fringes of Auckland.

·    support paragraphs 24 & 25 in the Council submission.

·    suggest greater work be undertaken on the concept of regenerative agriculture with support for industry changes in practices that are already underway.

·    suggest undertaking more research to enable us to understand what regenerative agriculture is and in particular to understand the impact on the horticultural industry. It is vitally important to the region to develop understanding of regenerative agriculture for horticulture (current submission is focused on pastural farming) as there is no mention of horticulture in the submission.

·    support investigation into proper carbon accounting taking place in the agriculture and horticulture sectors. NZ have some of the highest carbon levels already worldwide however this is not widely understood

·    suggest we should not remove or impact on a future ability to support sustainable harvesting of native timbers through inappropriate wording within policy

·    support an approach that ensures long-term national food security in accordance with the Paris agreement article 2.1.B.and suggest the need for a national food security policy

·    suggest the diversity of Auckland’s food production should be mentioned in the submission.

·    suggest the need to take a more pragmatic and measured approach to heavy transport as there is no mention about horticulture and agriculture which are not just short haul or the hours they need to work at certain times of the year to harvest crops.

·    raise concerns about the focus on urban development (with readily available services/infrastructure) and a reduction on parking requirements and road width.  This will create more of the developments we are currently encountering with minimal residential parking and reduced road width without any public transport options. The need for private vehicles in certain circumstances must be recognised.

·    support the change to electric buses and recognise emissions from buses (0.8%) are extremely small compared to 37.7% for cars and commercial vehicles combined.

·    suggest references to “road pricing” could be strengthened by sharing the experiences of cities around the world of “congestion charging” to encourage reduction in car volumes and increased average numbers of persons within cars.

 

Urgent decision-making process authorisation

 

                                                           

Signed by Carol McKenzie

Local Area Manager, Franklin, Manurewa and Papakura Local Board

                                                                                                            Date 15 March 2021

 


Urgent decision approval

 

                                                           

 

Andy Baker

Chairperson, Franklin Local Board                                         Date 15 March 2021

                                                                                   

 

 

 

 


_____________________________

Angela Fulljames                                                                   

Deputy Chairperson, Franklin Local Board                                              Date 15 March 2021


Franklin Local Board

27 April 2021

 

 

Governance Forward Work Calendar April 2021

File No.: CP2021/03486

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Franklin Local Board with a governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       This report contains the governance forward work calendar, a schedule of items that will come before the Franklin Local Board at business meetings and workshops over the coming months. The governance forward work calendar for the local board is included in Attachment A.

3.       The calendar aims to support local boards’ governance role by:

·   ensuring advice on agendas and workshop material is driven by local board priorities

·   clarifying what advice is required and when

·   clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      note the governance forward work calendar dated April 2021 (Attachment A).

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Franklin Local Board Governance Forward Work Calendar April 2021

199

     

Ngā kaihaina

Signatories

Author

Denise Gunn - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

27 April 2021

 

 

PDF Creator

PDF Creator

PDF Creator


Franklin Local Board

27 April 2021

 

 

Franklin Local Board workshop records

File No.: CP2021/03517

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive the Franklin Local Board workshop records for workshops held on 2, 9, 16, 23 and 30 March 2021.

Whakarāpopototanga matua

Executive summary

2.       The Franklin Local Board holds weekly workshops to facilitate oversight of projects in their work programme or on matters that have significant local implications.

3.       The local board does not make decisions at these workshops. Workshops are not open to the public, but a record of what was discussed and presented at the workshop are reported retrospectively.

4.       Workshop records for the Franklin Local Board are attached for 2, 9, 16, 23 and 30 March

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      receive the Franklin Local Board workshop records for 2, 9, 16, 23 and 30 March.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Franklin Local Board workshop record for 2 March 2021

205

b

Franklin Local Board workshop record for 9 March 2021

207

c

Franklin Local Board workshop record for 16 March 2021

209

d

Franklin Local Board workshop record for 23 March 2021

211

e

Franklin Local Board workshop record for 30 March 2021

213

     

Ngā kaihaina

Signatories

Author

Denise Gunn - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

27 April 2021

 

 

PDF Creator

PDF Creator


Franklin Local Board

27 April 2021

 

 

PDF Creator

PDF Creator


Franklin Local Board

27 April 2021

 

 

PDF Creator

PDF Creator


Franklin Local Board

27 April 2021

 

 

PDF Creator

PDF Creator


Franklin Local Board

27 April 2021

 

 

PDF Creator

PDF Creator