I hereby give notice that an ordinary meeting of the Kaipātiki Local Board Community Forum will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 28 April 2021

6.00pm

Kaipātiki Local Board Office
90 Bentley Avenue
Glenfield

 

Kaipātiki Local Board Community Forum

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant, JP

 

Members

Paula Gillon

 

 

Ann Hartley, JP

 

 

Melanie Kenrick

 

 

Cindy Schmidt

 

 

Andrew Shaw

 

 

Adrian Tyler

 

 

(Quorum 4 members)

 

 

 

Jacinda Short

Democracy Advisor

 

22 April 2021

 

Contact Telephone: (09) 484 6236

Email: jacinda.short@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Kaipātiki Local Board Community Forum

28 April 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          6

6          Acknowledgements                                                                                                       6

7          Petitions                                                                                                                          6

8          Deputations                                                                                                                    6

8.1     Hearts and Minds                                                                                                 6

8.2     EcoNet Charitable Trust                                                                                      6

8.3     Little Shoal Bay in the age of intensification - Jeremy Richards                   7

9          Public Forum                                                                                                                  7

10        Extraordinary Business                                                                                                7

11        Notices of Motion                                                                                                           8

12        Notice of Motion - 95 Mokoia Road, Birkenhead                                                        9

13        Notice of Motion - Chip Seal                                                                                       19

14        Kaipātiki Local Youth Board update                                                                          41

15        Kaipātiki Local Board Chairperson's Report                                                            43

16        Members' Reports                                                                                                        45

17        Governing Body and Independent Maori Statutory Board Members' Update      47

18        Consideration of Extraordinary Items

 


1          Welcome / Karakia

 

            Text

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2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

i)       A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii)      A non-financial conflict of interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

Any questions relating to the Code or the guidelines may be directed to the Local Area Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Kaipātiki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 24 February 2021 and Wednesday, 17 March 2021, as true and correct.

 

 


 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board Community Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Hearts and Minds

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this deputation is to update the Kaipātiki Local Board regarding Hearts and Minds.

Whakarāpopototanga matua

Executive summary

2.       Carol Ryan, Chief Executive, will be in attendance to address the board in support of this item.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the deputation from Hearts and Minds.

b)      thank Carol Ryan for her attendance and presentation.

 

Attachments

a          28 April 2021 - Kaipātiki Local Board Community Forum - Hearts and Minds: strengthening the wellbeing and resilience of people and communities presentation.............................................................................. 51

 

 

8.2       EcoNet Charitable Trust

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this deputation is to update the Kaipātiki Local Board regarding EcoNet Charitable Trust.

Whakarāpopototanga matua

Executive summary

2.       Richard Hursthouse, Chair of Econet Charitable Trust Board and Leigh Featherstone, General Manager of Econet Charitable Trust Board, will be in attendance to address the board in support of this item.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the deputation from EcoNet Charitable Trust.

b)      thank Richard Hursthouse and Leigh Featherstone for their attendance and presentation.

 

Attachments

a          28 April 2021 - Kaipātiki Local Board Community Forum - Econet Charitable Trust presentation: conservation needs kaitiaki groups............... 57

b          28 April 2021 - Kaipātiki Local Board Community Forum - Letters of support - combined document........................................................................ 61

 

 

8.3       Little Shoal Bay in the age of intensification - Jeremy Richards

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this deputation is to speak to the board on public amenity in the age of intensification. 

Whakarāpopototanga matua

Executive summary

2.       Jeremy Richards of Northcote Point will be in attendance to address the board in support of this item.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the deputation from Jeremy Richards.

b)      thank Jeremy Richards for his attendance and presentation.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

Under Standing Order 2.5.1 Notices of Motion have been received from Member Adrian Tyler and Chairperson John Gillon for consideration under items 12 and 13 respectively.

 


Kaipātiki Local Board Community Forum

28 April 2021

 

 

Notice of Motion - 95 Mokoia Road, Birkenhead

File No.: CP2021/03976

 

  

 

Whakarāpopototanga matua

Executive summary

1.       Member Adrian Tyler has given notice of motion that they wish to propose.

2.       The notice has been signed by Member Adrian Tyler and Member Melanie Kenrick as seconder.

3.       Supporting information is appended in Attachment A, B and C.

 

Motion

That the Kaipātiki Local Board Community Forum:

a)      note its concern that there will be a serious injury or death outside of 95 Mokoia Road, Birkenhead, due to the angle parking blocking the view of vehicles exiting Birkenhead Bowling Club and Birkenhead Primary School’s shared carpark.

b)      request that Auckland Transport remove the 5 angle parks in front of 95 Mokoia Road and located between the shared vehicle access serving Birkenhead Primary School & Birkenhead Bowling Club and the vehicle access at 97B Mokoia Road and reinstate the parallel parking that was previously in this location as soon as possible to prevent a serious incident from occurring.

c)      request that this action be undertaken urgently and not be dependent on any ongoing or planned safety assessment or consultation.

d)      note that the angle parks in front of 97B Mokoia Road are not included in the scope of this motion and should be left as they are.

e)      note that as an emergency interim response the board would support the use of planter boxes or plywood boxes such as those recently used by Auckland Transport in a ‘Safer Streets’ project in Onehunga to block off the two angle parks closest to the school carpark entrance (as long as view lines for exiting drivers were not impeded by these) until full reinstatement of these carparks to parallel is able to be completed.

f)       request that the portion of Mokoia Road outside Birkenhead Primary is included for investigation in tranche 2 of the Safe Speeds Programme, which is considering lowering speed limits on roads outside schools.

g)      table letters and video footage in support of this motion provided by Birkenhead Primary School, Birkenhead Town Centre Association and Birkenhead Bowling Club.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

28 April 2021 - Kaipātiki Local Board Business Meeting - Notice of Motion: For the immediate temporary closure of angle parking in front of 95 Mokoia Road, Birkenhead

11

b

28 April 2021 - Kaipātiki Local Board Business Meeting - NOM Mokoia Angle Parking BTCA Letter

13

c

28 April 2021 - Kaipātiki Local Board Business Meeting - Letter from Birkenhead Primary School regarding removal of angle parks

15

d

28 April 2021 - Kaipātiki Local Board Business Meeting - Birkenhead Bowling Club angle parking letter

17

      

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board Community Forum

28 April 2021

 

 

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28 April 2021

 

 

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28 April 2021

 

 

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28 April 2021

 

 

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Kaipātiki Local Board Community Forum

28 April 2021

 

 

Notice of Motion - Chip Seal

File No.: CP2021/04334

 

  

Whakarāpopototanga matua

Executive summary

1.       Chairperson John Gillon has given notice of motion that they wish to propose.

2.       The notice has been signed by Chairperson John Gillon and Deputy Chairperson Danielle Grant as seconder.

3.       Supporting information is appended in Attachment A, B, C and D.

 

Motion

That the Kaipātiki Local Board Community Forum:

a)      note that according to the Auckland Transport Reseal Guidelines that were adopted in 2014, the chip seal method “must” be used to reseal all roads unless specific criteria apply (as listed in section 5.1 of the guidelines), meaning that most suburban roads across Auckland will be resealed in chip seal, or be partially resealed in chip seal, under this policy, even where they were previously sealed in asphaltic concrete.

b)      note the considerable concern and anxiety from Kaipātiki residents over the effects that chip sealed roads are currently having on the community and environment, including (but not limited to):

·    vehicles having windscreens cracked, brake discs damaged, brake pad sensors and ABS sensors damaged, and paint scratched by loose chips flicked up when driven over (even at slow speeds)

·    cars, motorbikes and bicycles skidding on loose chips

·    children having difficulty skating, scootering, trike-riding and bike-riding on footpaths covered in loose chips

·    damage caused to carpets, wooden floors and decks after loose stones are tracked into houses

·    loose chips on the berm grass flicked up by lawn mowers at pedestrians, cyclists and passing vehicles

·    loose chips accumulating in the gutter and stormwater network

·    increase in noise to neighbouring residents from vehicles driving over loose chip seal

·    bare patches on roads where chips have shed.

c)      express concern at the numerous safety issues that the Auckland Transport Reseal Guidelines are having on the users of suburban roads that have been resealed with chip seal in the last few years, including pedestrians, school children, cyclists, motorists, skaters, scooters, prams and dogs.

d)      express concern that for many chip-sealed roads, loose chips continue to travel onto footpaths and grass berms, down driveways, into houses, and onto neighbouring asphalt-sealed roads for weeks, months - and in some cases years – after they are laid, and after multiple sweeps of the road.

e)      express concern that the grade of stone used in chip seal surfaces appears to be a smaller chip than used in the past, and that the current method used is resulting in much more loose chip shedding from the road than in the past, acknowledging that some roads have always been chip-sealed but that the extent of shedding (and resulting problems) has never been at the level per road that we are now seeing.

f)       considers that a change from asphaltic concrete to a loose chip seal surface is effectively a downgrade to an inferior quality of road seal and a drop in standard of a core council responsibility, even where it complies with Waka Kotahi NZ Transport Agency’s "M6 Chip Sealing Standards".

g)      request that Auckland Transport immediately stop resealing suburban roads in chip seal, and update the Auckland Transport Reseal Guidelines with a revision that endorses asphaltic concrete (or equivalent) road surfaces as the default surface, rather than chip seal.

h)      request that Auckland Transport and Auckland Council prioritise spending in the 2021– 2031 Regional Land Transport Plan (RLTP) to ensure that all of Auckland’s suburban roads are sealed to a safe, useable and quality standard, such as asphaltic concrete (or equivalent), acknowledging that this will require a considerable increase in budget allocation and may not qualify for subsidy from Waka Kotahi NZ Transport Agency.

i)        note that while Auckland Transport is empowered with governance, management and decision-making of Auckland’s road corridors, it does not own the roads (Local Government (Auckland Council) Act 2009, Section 46, Clause 4), and it is the duty of elected members to raise concerns about Auckland Transport’s decisions and management on behalf of the people of Auckland who do own the roads via the Auckland Council.

j)        request that this resolution and the associated Notice of Motion report and attachments are circulated to the Auckland Transport Board, the Mayor and Auckland Council Governing Body members, the Independent Māori Statutory Board, and all Local Board members for their information and action.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

28 April 2021 - Kaipātiki Local Board Community Forum - Notice of Motion - Chip Seal

21

b

28 April 2021 - Kaipātiki Local Board Community Forum - Auckland Transport General letter to Boards AC vs CS

33

c

28 April 2021 - Kaipātiki Local Board Community Forum - CAS-259316-X0M0H7_Redacted

35

d

28 April 2021 - Kaipātiki Local Board Community Forum - Reseal Guidelines_Feb2014

37

     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board Community Forum

28 April 2021

 

 

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28 April 2021

 

 

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28 April 2021

 

 

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28 April 2021

 

 

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28 April 2021

 

 

Kaipātiki Local Youth Board update

File No.: CP2021/03340

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to address the Kaipātiki Local Board and provide an update on the activities of the Kaipātiki Local Youth Board.

Whakarāpopototanga matua

Executive summary

2.       An opportunity is provided for the Kaipātiki Local Youth Board to update the Kaipātiki Local Board on their activities.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a)      receive the Kaipātiki Local Youth Board update.

b)      thank the Kaipātiki Local Youth Board for their attendance and presentation.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board Community Forum

28 April 2021

 

 

Kaipātiki Local Board Chairperson's Report

File No.: CP2021/03341

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for the Kaipātiki Local Board Chairperson to update members on recent activities, projects and issues since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a)      note the chairperson’s report.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board Community Forum

28 April 2021

 

 

Members' Reports

File No.: CP2021/03344

 

  

 

Whakarāpopototanga matua

Executive summary

1.       An opportunity is provided for members to update the Kaipātiki Local Board on the projects and issues they have been involved with since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a)      note any verbal reports of members.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board Community Forum

28 April 2021

 

 

Governing Body and Independent Maori Statutory Board Members' Update

File No.: CP2021/03345

 

  

 

Whakarāpopototanga matua

Executive summary

1.       An opportunity is provided for Governing Body and Independent Maori Statutory Board members to update the board on Governing Body or Independent Maori Statutory Board issues, or issues relating to the Kaipātiki Local Board.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board Community Forum:

a)      note the Governing Body and Independent Maori Statutory Board members’ verbal updates.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board Community Forum

28 April 2021

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    28 April 2021 - Kaipātiki Local Board Community Forum - Hearts and Minds: strengthening the wellbeing and resilience of people and communities presentation                                                     Page 51

Item 8.2      Attachment a    28 April 2021 - Kaipātiki Local Board Community Forum - Econet Charitable Trust presentation: conservation needs kaitiaki groups                 Page 57

Item 8.2      Attachment b    28 April 2021 - Kaipātiki Local Board Community Forum - Letters of support - combined document Page 61


Kaipātiki Local Board Community Forum

28 April 2021

 

 

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