Māngere-Ōtāhuhu Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Māngere-Ōtāhuhu Local Board held in the Māngere-Ōtāhuhu Local Board Office, Shop 17B, 93 Bader Drive, Māngere on Wednesday, 21 April 2021 at 5.02pm.

 

present

 

Chairperson

Lemauga Lydia Sosene

 

Deputy Chairperson

Togiatolu Walter Togiamua

 

Members

Tauanu’u Nanai Nick Bakulich

 

 

Christine O'Brien

 

 

Papaliitele LafuLafu Peo

 

 

Harry Fatu Toleafoa (via skype)

 

 

ABSENT

 

 

Makalita Kolo

Cr Alf Filipaina

 

 

 

ALSO PRESENT

 

 

Cr Efeso Collins

 

 

 

 

 

 

 

 


Māngere-Ōtāhuhu Local Board

21 April 2021

 

 

 

1          Welcome

 

Togiatolu Walter Togiamua led the meeting in prayer.

 

2          Apologies

 

Resolution number MO/2021/32

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:  

That the Māngere-Ōtāhuhu Local Board:

a)         accept the apology from Makaliti Kolo for absence.

 

CARRIED

 

            Note: Cr Alf Filipaina tabled his apology for absence.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number MO/2021/33

MOVED by Chairperson L Sosene, seconded by Member N Bakulich:  

That the Māngere-Ōtāhuhu Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 17 March 2021,  as  true and correct.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6         Acknowledgements

·                     A tribute to Deputy Chair Togiatolu Walter Togiamua for his professional skills, friendship and leadership as Deputy Chair from 2016 to 202. Member Togiamua will be stepping down as Deputy Chair but staying part of the board.

·                     Eileen and Bob Faulkner better known as Décor Cakes Otahuhu retires after 50 years. Eileen is a businesswoman in Otahuhu who commenced her small business and is a household name across Tamaki Makaurau, Aotearoa and internationally.

·                     Mangere College 50 years Julbilee with a recent powhiri and opening event. Their follow up Community Event will follow.

·                     Otahuhu College 75 years reunion recently held in the community to acknowledge this.

·                     Richette Rodgers Otahuhu Business Manager and the Chair Mangere-Otahuhu Local Board  were both interviewed by National Business Review in recognition of the Otahuhu Food City centre which, traded out of Covid19 and is continuing to recover. It faired far better than any other town centres.

·                     Thank you to the community who completed surveys and participated in the Have Your Say Long-Term Budget proposals which closed last month. 

·                     Congratulations to the Eye on Nature Day a great celebration thanks to Manukau Beautification Trust who continue to host this wonderful Free Family Day event.

·                     Mangere-Otahuhu Local Board Youth Scholarships recipients - congratulations to the 24 young people who were successful.  This was a very good community event with the recipients and their families.

·                     Pasifika Talanoa Zoom where up to 140 people across Tamaki Makaurau attended. However the Zoom Call did get Zoom bombarded which was most unfortunate – for those who continued on a great effort to be involved.

·                     Hon Peeni Henare vaccination rollout announcement on the use of Nga Whare Waatea Marae Mangere to vaccinate Maori communities.

·                     Congratulations to Zayed College for Girls Westney Road Mangere hosted PM Jacinda Ardern and Business Leaders with Hon Aupito W Sio MP for Mangere

·                     Easter Break for New Zealanders was a much better break than 2020 as, this time last year Auckland was in Level 4 lockdown period.

·                     Congratulations to all who took part in the 2021 ASB Polyfest and to all the winners and runners up on the various stages especially Māngere College overall winners Cook Island Stage and overall 3rd in the Samoan Stage co-ed groups.

·                     Polyfest Tongan Stage – Māngere College – 3rd prize in Mako; Southern Cross Campus 2nd in Faha'iula; Malia Fifita (Southern Cross Campus), 1st Yr 10 Tongan Speech; Anne Hufanga (Southern Cross Campus) 1st, Yr 10 Tongan speech; Lovely Alipate (Māngere College) 1st, Yr 13 Tongan speech

·                     Polyfest Cook Island stage - Māngere College overall winners (2nd, Best Costume; 1st best composition; 1st Best Drummers; 1st Perepere Tane (Imene Tuki), 1st Perepere Vaine (Ute and Imene Tuki), 1st Imene Tuki Reo Matua; 1st Ute traditional song; 1st Tua Peu Tupuna, 1st Kapa Rima; 1st Ura Pa’u drum dance)

·                     Polyfest Samoan stage – Māngere College 3rd overall winner for Co-ed school Mere Atanoa from Māngere College – 1st, Yr 11 Samoan Speech; Francesca Fuimaono from Māngere College – 3rd, Yr 12 Samoan Speech; Arihana Urika Filifilia from Māngere College – 2nd Yr 13 Samoan Speech; Raema Misa Tiuta from Māngere College -1st Impromptu Samoan Speech; Exit – 2nd, Co-ed groups; Ma’ulu’ulu, 3rd, Co-ed group; Sasa – 3rd, Co-ed Group; Taualuga, 3rd equal, Co-ed group; Taupou x Manaia – Mele Asolelei-Fritton from Māngere College , 3rd, Co-ed Group

·                     Congratulations Ōtāhuhu College’s Lisa Teariki (Y13) for Silver Award in the NZ Biology Olympiad Exam – won her a place in the April school holidays training camp where she will be one of just 25 students in the country selected to attend

·                     Congratulations OC’s David Vailala and Chaibleam Tauti (Year 11), selected to attend the Auckland Council’s Young Leaders Sustainability Programme (Manukau Harbour wānanga), 21-23 April 2021 and for excellent essays containing their ideas about how to increase sustainability in their local spaces.

·                     Congratulations to OC’s waka ama boys’ team and mixed team for winning silver medals in their division at the Auckland Secondary Schools Regatta

·                     Congratulations to the 2021 Toloa Tertiary Scholarship recipients

·                     Congratulations to Toloa Community Fund recipients in our area including Congregation Christian Church of Samoa Ōtāhuhu Trust Board, Aoga Fa'ata'ita'i Samoa PIC Māngere (Tausa'afia Trust).

·                     Maggie-May Maybir  - Tuia programme 2021

·                     Barbara Wills 31 years service at Otahuhu College. She was instrumental in the Learning Centre and in particular her work with special assessment conditions and has benefited many students

·                     Otahuhu Network Primary Schools cultural day at Toia

·                     The retirement from Honie Fowler from Manukau United.

 

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

8.1

Deputation - New Zealand Police

 

Resolution number MO/2021/34

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:  

That the Māngere-Ōtāhuhu Local Board:

a)      thank Matt Srhoj, Area Commander Counties Manukau West for his attendance and presentation.

 

CARRIED

 

 

8.2

Deputation - Otahuhu Town Hall Committee

 

Resolution number MO/2021/35

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:  

That the Māngere-Ōtāhuhu Local Board:

a)      thank Bella Tamotu, Molly Pihigia, Eroni Rabo and members from the Otahuhu Town Hall Committee for their attendance.

 

CARRIED

 

8.3

Deputation - Mangere Mountain Education Centre

 

Resolution number MO/2021/36

MOVED by Chairperson L Sosene, seconded by Member N Bakulich:  

That the Māngere-Ōtāhuhu Local Board:

a)      thank Fraser Alaalatoa-Dale, General Manager, Stephanie Tauhar, Chairperson and Dr Graeme Campbell, Trustee of the Mangere Mountain Education Centre for their attendance and six-monthly report.

 

CARRIED

 

8.4

Deputation - Auckland Niue Rugby League, Hakula Tonga Aotearoa Rugby League and New Zealand Maori Rugby League

 

Resolution number MO/2021/37

MOVED by Chairperson L Sosene, seconded by Member N Bakulich:  

That Māngere-Ōtāhuhu Local Board:

a)      thank Phillip Tasmania and representatives from the Hakula Tonga Aotearoa Rugby League and New Zealand Maori Rugby League for their attendance and presentation.

CARRIED

 

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Governing Body Member Update

 

Cr Alf Filipaina tabled his apology for absence.

 

Resolution number MO/2021/38

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the verbal report from Cr Efeso Collins.  

CARRIED

 

 

12

Local Board Leads and Appointments Report

 

A copy of Member O’Brien and Member Togiamua reports tabled at the meeting have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

Resolution number MO/2021/39

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the verbal and written reports from local board members.

 

CARRIED

 

Attachments

a     21 April 2021 Māngere-Ōtāhuhu Local Board - Item 12 Member O'Brien report

b     21 April 2021 Māngere-Ōtāhuhu Local Board - Item 12 Member Togiamua report

 

 

 

13

Chairpersons Report and Announcements

 

Resolution number MO/2021/40

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the verbal update and written report of the local board Chair.

CARRIED

 

 

 

 

 

 

 

 

 

 

 

14

Auckland Transport - Regional Land Transport Programme 2021

 

A copy of the feedback tabled at the meeting has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number MO/2021/41

MOVED by Chairperson L Sosene, seconded by Member N Bakulich:  

That the Māngere-Ōtāhuhu Local Board:

a)      endorse the feedback on the Regional Land Transport Programme 2021 tabled at the meeting as attached

b)      appoint the Chair and Member Kolo to present their views at a hearing on the Regional Land Transport Programme 2021.

CARRIED

 

Attachments

a     21 April 2021 Māngere-Ōtāhuhu Local Board Item 14 - Regional Land Transport Programme 2021 Māngere-Ōtāhuhu Local Board Feedback

 

 

 

15

Proposal to vary the Regional Fuel Tax scheme

 

Resolution number MO/2021/42

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the report on the proposed variation to the 2018 Regional Fuel Tax scheme

b)        support the following proposed variations to the 2018 Regional Fuel Tax scheme, noting there are no additional projects proposed:

i.           Improving Airport Access –  support the proposed RFT capex contribution of $14M, we request that social procurement principles are applied when finalising implementation

ii.          Increase local procurement – employ and train more Maori, Pasifika and low-income earners to exceed Auckland Transport’s 6% social procurement target

iii.        Road safety – road safety is important to the local board, and request better signage for all road users, in particular for those who have sight impairments and use public transport

iv.        Active Transport – support the proposed RFT capex contribution of $73M, and request this amount is slightly increased to include the Innovating Streets pilot programme to develop more permanent fixtures discovered through the pilot phase

v.          Growth related transport infrastructure - support the proposed RFT capex contribution of $117M, and prioritise the development areas in the local area. Connecting these areas to community facilities and services are vital for community connection, health and wellbeing:

a.          Better bus shelters that are accessible for all, including those that struggle with mobility

b.         Consider more investment for those who are uniquely-abled that require additional support to access public transport.

 

c)         request inclusion of the Auckland's Urban Ngahere (Forest) strategy: The strategy recognises the social, environmental, economic, and cultural benefits of our urban ngahere (forest), and sets out a strategic approach to knowing, growing, and protecting it. The local area has the least tree coverage in the region. The local board request the RFT includes a contribution towards its 15% canopy target for the local area, as Auckland aims for tree canopy cover of 30% of its region.

CARRIED

 

16

Māngere-Ōtāhuhu Local Board Transitional Rates Grants

 

Resolution number MO/2021/43

MOVED by Chairperson L Sosene, seconded by Member N Bakulich:  

That the Māngere-Ōtāhuhu Local Board:

a)      note that transitional rates grants are ending 30 June 2021

b)      note that the local board retains the budget for the transitional rates grants as Asset Based Services (ABS) budget as a separate line item, with discretion over its future allocation. This will enable the grants to be considered as part of the Governance Framework Review on funding for asset-based services

c)      agree to continue the high value transitional rates grants for the 2021/2022 financial year and to review this grant prior to the adoption of the 2022/2023 Local Board Agreement

d)      support the Onehunga-Mangere United Sports Club with their rates relief until a review is under taken with this arrangement prior to the adoption of the 2022/2023 Local Board Agreement

e)      agree that rates grants paid out in future will be calculated by applying the average rates increase to the previous year’s grants

f)       agree in principle to amend its discretionary community grants programme criteria for the 2021/2022 financial year to enable the rates grants to continue for the financial year 2021/2022

g)      request the above resolutions be forwarded to the community grants team for consideration prior to the development of the local board’s 2021/2022 community grants criteria.

CARRIED

 

17

Statement of proposal to amend the Animal Management Bylaw and controls

 

The restrictions included on pages 2 and 4 of Attachment A and page 16 of Appendix B are incorrect in the agenda.  The correct proposal is: require an approval to keep more than two standard beehives on urban properties with an area less than 2000 square metres (no approval currently required)

The amended pages 2 and 4 of Attachment A and page 16 of Appendix B will be tabled at the meeting.

 

Resolution number MO/2021/44

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:  

That the Māngere-Ōtāhuhu Local Board:

a)      support the draft statement of proposal in Attachment A (with the amendments tabled at the meeting) of this agenda report to amend the Auckland Council Animal Management Bylaw 2015 and associated controls for public consultation.

CARRIED

 

Attachments

a     21 April 2021 Māngere-Ōtāhuhu Local Board - Item 21 Statement of proposal to amend the Animal Management Bylaw and controls, pages 2 and 4 Attachment A and page 16 of Appendix B.

 

 

18

Proposal to make a new Public Trading and Events Bylaw

 

Resolution number MO/2021/45

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:  

That the Māngere-Ōtāhuhu Local Board:

a)      support the draft Statement of Proposal in Attachment A of this agenda report to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-rohe Tauhokohoko, Takunetanga, me ngā Whakaahua i ngā Wāhi Marea 2022/Auckland Council Public Trading, Events and Filming Bylaw 2022 for public consultation.

CARRIED

 

19

Draft Statement of Expectations for Council-controlled Organisations

 

Resolution number MO/2021/46

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:  

That the Māngere-Ōtāhuhu Local Board:

a)      support the issuance of a Statement of Expectations to Council Controlled Organisations pursuant to section 64B of the Local Government Act 2002 but ask that a more collaborative development process is designed so local boards as key stakeholders are provided a more meaningful opportunity to engage in the creation of the inaugural Statement of Expectations for Council Controlled Organisations in Auckland

b)      note the following remarks of the Independent Panel on the Review of Council Controlled Organisations in 2020:

i)       Council needs to give Council Controlled Organisations clear strategic direction to translate the council’s high- level plans into practical work programmes

ii)      the council’s many plans, policies and strategies offer almost no practical strategic direction to Council Controlled Organisations. They do not contain careful, detailed information about the council’s expectations of Council Controlled Organisations so they can set their work programmes and priorities accordingly

iii)       plans and policies are often too broad and lacking in specifics, and require considerable interpretation by Council Controlled Organisations to make them operational

iv)       letters of expectation are too vague and fail to give Council Controlled Organisations adequate guidance in preparing their statements of intent

v)         Council Controlled Organisations’ interactions with local boards does not result in effective accountability. Council Controlled Organisations largely inform local boards about projects in their area rather than seek real input into their design. Council Controlled Organisations are also not sufficiently responsive to local boards’ concerns and do not co-ordinate their efforts in local board areas with other Council Controlled Organisations

vi)       the council rewrites its Governance Manual for Substantive Council Controlled Organisations so the focus is squarely on its expectations of Council Controlled Organisations, removing policies to a separate document and requiring incoming directors and senior managers to read the manual

c)         note that the draft Statement of Expectations had not been workshopped with local boards

d)        acknowledge that other related pieces of work that seeks to implement the recommendations of the Independent Panel on the Review of Council Controlled Organisations in 2020 is occurring concurrently, but does not believe that necessitates the rushed adoption of a high-level Statement of Expectations that is unlikely to lead to meaningful understanding of expectations and change in approach

e)         believe that the draft Statement of Expectations is too high level and will not provide the requisite detail to Council Controlled Organisations of council’s expectations on “how” Council Controlled Organisations must undertake their business

f)          believe that the wording in the draft Statement of Expectations, specifically to “build good relationships” and “consult” with local boards does not recognise them as governors but continues to treat them as one of many stakeholders

g)        believe a more detailed document similar to the Treasury’s Owner’s Expectations Manual is required so Council Controlled Organisations are not left in the position of having to determine what compliance looks like on their own 

h)        is not clear on why the Statement of Expectations needs to be adopted in such a short timeframe (to match the Long-term Plan timeframes)

i)          does not support the approach of a high level and general Statement of Expectations that will be revised shortly after adoption to accommodate the progress/conclusion of related pieces of work as this will lead to confusion and uncertainty for Council Controlled Organisations with very little incentive to operationalise the Statement of Expectations in the short term

j)          recommend that the review of the Governance Manual for Council Controlled Organisations be included as part of the development of the Statement of Expectations so that staff and the governors of council and Council Controlled Organisations have a clear manual that outlines shareholders’ expectations

k)         recommend that more consideration is given to what direction needs to be provided to Council Controlled Organisations pursuant to section 64A of the Local Government Act 2002 to develop plans to support local board governance, for instance annual work programmes or community engagement plans for each local board

l)          request that a joint panel of Independent Māori Statutory Board members, local board members and Governing Body members is urgently established to develop the Statement of Expectations further and review the Governance Manual for substantive Council Controlled Organisations so they can be adopted as soon as practicable

m)       circulate this resolution to other local boards and ward councillors for their information and support.

CARRIED

 

 

 

20

Public feedback on proposal to make new navigation rules

 

Resolution number MO/2021/47

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021/Auckland Council Navigation Safety Bylaw 2021 and associated controls as attached to this agenda report

b)      support the local view on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation a) to assist the Bylaw Panel in its deliberations

c)      appoint Member Bakulich to present the views in b) to the Bylaw Panel on 7 May 2021

d)      delegate authority to the local board chair to appoint replacement(s) to the persons in c) should an appointed member be unable to present to the Bylaw Panel on 7 May 2021.

CARRIED

 

 

21

Review of the Code of Conduct - draft revised code

 

Resolution number MO/2021/48

MOVED by Chairperson L Sosene, seconded by Member N Bakulich:  

That the Māngere-Ōtāhuhu Local Board:

a)      provide its feedback on the draft revised Code of Conduct to append to the report to the Governing Body on 27 May 2021 as follows:

1.      support the wellbeing of council staff and the public as the Code of Conduct explains the expectations for members’ to adhere and support a safe and healthy working environment for those that inform and support the governors of council

2.     support the draft Code of Conduct highlighting the following:

i.          members to conduct their dealings with each other in ways that maintain public confidence, is open and honest, focuses on issues not personalities, and avoids aggressive, offensive or abusive content

ii.         members to operate effectively showing a high level of cooperation and mutual respect, showing staff courtesy and respect, and not compromising staff’s impartiality

iii.        effective decision-making depends on productive relationships between elected members and the community, also requiring to accord individual citizens respect; listening to and deliberating on their views

iv.        members are required to show mutual respect and work collaboratively as one council

v.         members are to adhere to rules for media contact set in the Code, including who can be the first point of contact when representing the council 

vi.        members must not disclose or use confidential information for any purpose other than originally intended

vii.      members are required to follow the conflict of interest policy and make full and complete annual declarations of interest

viii.     members are expected to help the council promote high standards of ethical conduct by claiming only for legitimate expenses, not influencing or attempting to influence any council employees to take actions that may benefit the member, member’s family or business interests, not using any council resources for personal business, and not soliciting or requesting any gift or reward because of their position

ix.        members are required to attend meetings, dress in a way that does not discredit the council, and not to use council resources in a way that gives an electoral advantage.

 

b)      support the proposed revised draft Code of Conduct to be adopted by the Governing Body.

 

CARRIED

 

 

 

 

22

Auckland Council’s Performance Report: Māngere-Ōtāhuhu Local Board for November 2020 to February 2021

 

Resolution number MO/2021/49

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the performance report for November 2020 to February 2021

b)             reallocate $5,000 from the Auckland Unlimited work programme line 2278 (business growth accelerator project) and $5,680 from Art, Culture and Events work programme line 774 (Māngere Art Centre 10-year  anniversary celebration) to Art, Culture and Events work programme line 778 (community volunteer awards Māngere-Ōtāhuhu)

c)         reallocate $25,000 from Art Culture and Events work programme line 759 to Art Culture and Events work programme line 763 (Youth capacity building and participation Māngere-Ōtāhuhu).

 

CARRIED

 

23

Local board resolution responses and information report

 

Resolution number MO/2021/50

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:  

That the Māngere-Ōtāhuhu Local Board:

a)      endorse the local board’s feedback on Climate Change Commission draft advice to the government.

CARRIED

 

24

Governance Forward Work Calendar

 

Resolution number MO/2021/51

MOVED by Chairperson L Sosene, seconded by Member P Peo:  

That the Māngere-Ōtāhuhu Local Board:

a)      note the Governance Forward Work Calendar.

CARRIED

 

 

 

25

Māngere-Ōtāhuhu Local Board Workshop Notes

 

Resolution number MO/2021/52

MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua:  

That the Māngere-Ōtāhuhu Local Board:

a)      receive the workshop notes from the workshops held on 3rd, 10th and 24th March 2021.

CARRIED

 

 

26        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

            Member Bakulich closed the meeting in prayer.

 

 

8.40pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Māngere-Ōtāhuhu Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................