I hereby give notice that an ordinary meeting of the Ngāti Whātua Ōrākei Reserves Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 19 April 2021

5.00pm

Ōrākei Marae
59b Kitemoana Street
Ōrākei
Auckland

 

Ngāti Whātua Ōrākei Reserves Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Marama Royal

 

Deputy Chairperson

Cr Desley Simpson, JP

 

Members

Cr Linda Cooper, JP

 

 

Member Wyllis Maihi

 

 

Member Scott Milne

 

 

 

 

 

(Quorum 3 members)

 

 

 

Sophie White

Kaitohutohu Mana Whakahaere / Governance Advisor

 

19 April 2021

 

Contact Telephone: 021 836 328

Email: sophie.r.white@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


1.                                                                                                                                                  

2.                                                                                                                                                  

3.                                                                                                                                                  

Ngāti Whātua Ōrākei Reserves Board

REGISTER OF INTERESTS

 

NAME

POSITION

TYPE OF BUSINESS

ORGANISATION

DATE

JOINED

 MAIHI, Wyllis

Member

PRIVATE

MAORI & PACIFIC TRADE FORUM

2017

 

Member

PUBLIC

NWO RESERVES BOARD

2018

ROYAL, Marama Jacquiline

Chair

PRIVATE

NGĀTI WHĀTUA ŌRĀKEI TRUSTEE LIMITED

2011

 

Trustee

IWI/HAPU

RANGINUI No. 12 TRUST

2003

 

Member

PUBLIC

AUCKLAND POLICE TAUMATA

2008

 

Member

PUBLIC

COMMUNITY ADVISORY BOARD – DRUG AND ALCOHOL COURT

2015

 

Member

PUBLIC

JUSTICE OF THE PEACE ASSOCIATION

2002

 

Chair

PUBLIC

NWO RESERVES BOARD

2018

 

Chair

PUBLIC

SKY CITY COMMUNITY TRUST BOARD

2020

 

 

 

 

 

  All Councillor and Local Board Members declarations of interest are available on the Auckland Council website

https://www.aucklandcouncil.govt.nz/about-auckland-council/how-auckland-council-works/elected-members-remuneration-declarations-interest/Pages/elected-members-declarations-search.aspx

 

 


Ngāti Whātua Ōrākei Reserves Board

19 April 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

Whakatau – Karakia/mihi

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, Monday 22 February 2021                                                                                                                                 7

6          Operations reports                                                                                                      15

7          Project reports                                                                                                             39

8          Financial Update as at 31 March 2021                                                                       57

9          Consideration of Extraordinary Items

Whakawātea


1          Apologies

 

At the close of the agenda no apologies had been received.

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

3          Confirmation of Minutes

 

That the Ngāti Whātua Ōrākei Reserves Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 22 February 2021, including the confidential section, as a true and correct record.

 

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

 


Ngāti Whātua Ōrākei Reserves Board

19 April 2021

 

 

Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, Monday 22 February 2021

File No.: CP2021/04148

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       As per the Board’s request, attaching a copy of the minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, held on Monday, 22 February 2021 Attachment A.

 

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      note the minutes of the Ngāti Whātua Ōrākei Reserves Board meeting held on Monday, 22 February 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting held on Monday 22 February 2021

9

      

Ngā kaihaina

Signatories

Authors

Sophie White - Kaitohutohu Mana Whakahaere / Governance Advisor

Authorisers

Kenneth Aiolupotea - General Manager Democracy and Engagement

 


Ngāti Whātua Ōrākei Reserves Board

19 April 2021

 

 

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Ngāti Whātua Ōrākei Reserves Board

19 April 2021

 

 

Operations reports

File No.: CP2021/04166

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Ngāti Whātua Ōrākei Reserves Board on the operational work carried out by Kaitiaki Services and work carried out at Whenua Rangatira and Pourewa. 

Whakarāpopototanga matua

Executive summary

2.       Refer to Operations Reports: Pourewa (Attachment A), Whenua Rangatira (Attachment B), Kaitiaki Services (Attachment C). 

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)         note the operations update and reports 

·          Pourewa Operations 

·          Whenua Rangatira Operations 

·          Kaitiaki Service Operations 


 

Operational Update

 

 

Pourewa 

3.       The February 2021 and March 2021 report attached includes an update on maintenance and ecology, biodiversity, maara kai, landscaping, volunteers and community engagement. 

4.       Signage has been erected to mitigate any risks with young children and dogs on site. A risk assessment on the shallow pond at Pourewa is underway. 

5.       A new date for the official opening of Pourewa is being worked out with the Office of Rt Hon Jacinda Ardern. 

Whenua Rangatira 

6.       The February 2021 and March 2021 report includes an update on maintenance and ecology, professional development, other projects that Ōkahu Rākau are participating in, health and safety. 

Kaitiaki Service 

7.       The report includes an update on community activity, engagement, health and safety, feedback and any needed improvements/ upgrades to equipment and service levels. 

8.       Kaitiaki Services await the transition of the contract for Hapimana Street access to begin the 12-month trial. 

Health & Safety 

9.       No incidents to report. 

10.     A temporary barrier near the cliff face by the gun placements at Michael Joseph Savage is in place. It is proposed that this area be planted out to create a permanent barrier to discourage public access and to try to mitigate the risk. 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Pourewa Operations Report

17

b

Whenua Rangatira Operations Report

27

c

Kaitiaki Service Operations Report

35

     

Ngā kaihaina

Signatories

Author

Tom Irvine – Technical Officer, Ngāti Whātua Ōrākei

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Ōrākei Trust

Tracey-Lee Repia – Acting Kaiwhakahaere Te Waka Tai Rangawhenua

 


Ngāti Whātua Ōrākei Reserves Board

19 April 2021

 

 

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Ngāti Whātua Ōrākei Reserves Board

19 April 2021

 

 

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Ngāti Whātua Ōrākei Reserves Board

19 April 2021

 

 

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Ngāti Whātua Ōrākei Reserves Board

19 April 2021

 

 

Project reports

File No.: CP2021/04172

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Ngāti Whātua Ōrākei Reserves Board on the active projects underway in relation to the Combined Reserve Management Plan, Urupā and Pourewa activations. 

Whakarāpopototanga matua

Executive summary

2.         Refer to attached reports: 

·          Combined Reserve Management Plan (Attachment A) 

·          Urupā (Attachment B) 

·          Pourewa Activations (Attachment C) 

3.         Takaparawhau Shared Pathways project plan and budget 

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a.         note the project update reports 

·          Combined Reserve Management Plan 

·          Urupā 

·          Pourewa Activations 

b.         approve the Combined Reserve Management Draft Communication and Stakeholder      Engagement Plan 

c.         approve the Takaparawhau Shared Pathways project plan and budget of $100,000 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Combined Reserve Management Plan

Note: attachments within this report were not ready in time for the agenda being published and will be tabled at the meeting. 

41

b

Urupā

43

c

Pourewa Activations

47

     


 

Ngā kaihaina

Signatories

Authors

Kirsty Hill – Project Manager, Ngāti Whātua Ōrākei

Tom Irvine – Technical Officer, Ngāti Whātua Ōrākei

Jamie Sinclair – Chief Executive Ngāti Whātua Ōrākei Trust

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Ōrākei Trust

Tracey-Lee Repia – Acting Kaiwhakahaere Te Waka Tai Rangawhenua

 


Ngāti Whātua Ōrākei Reserves Board

19 April 2021

 

 

 

 

 

 

Combined Reserve Management Plan

 

PROJECT STATUS REPORT

 

 

13 April 2021

 

 

 


PROJECT NAME:

Combined Reserve Management Plan

PROJECT MANAGER:

Tom Irvine (Whai Maia)

TOTAL BUDGET:

$115,000

TO DATE COST:

 

AS AT DATE:

March 2021

Prepared by:

Tom Irvine

Authorised by:

Jamie Sinclair / Tracey-Lee Repia

Date:

13 April 2021

 

Recommendations

·       That the Ngāti Whātua Ōrākei Reserves Board approve the Draft Communication and Stakeholder Engagement Plan subject to member feedback.

Discussion

Board Decisions

·       At the February 2021 Board hui, the Board resolved to approve an extension to the proposed timeline for the adoption of the Combined Management Plan for Whenua Rangatira and Pourewa Creek Recreation Reserve (NGA/2021/3).

·       The timeline proposes the approval of the Draft Communication and Stakeholder Engagement Plan at its April 2021 hui and the approval of the Draft Combined Reserve Management for the June 2021 hui.

Draft Communication and Stakeholder Engagement Plan (Engagement Plan)

·       The Engagement Plan will be tabled at the hui on Monday or post the circulation of the agenda as it requires management sign off at the time of this report.

·       The Engagement Plan deals with the notification process and seeks input from Members on any specific methods or stakeholder engagement that need to be factored in addition to the open public notification process.

·       The Engagement Plan is based on the following principles: -

·      The draft CMP will take into account the feedback from engagement with whānau and the community on the Ōrākei Visual Framework. 

·      The Board did not receive a response from the community to the publicly notified request for suggestions on the CMP.

·      Whānau are able to engage in the submission process easily and any identified barriers are actively mitigated.

·      The fulfilment of the Reserves Act 1977 notification requirements.

·     


Draft Combined Reserve Management Plan

·       A strawman based on the feedback to date from the Board is in development and will be with management for review.  A workshop will be organised with HAUMI and internal cultural advisors to ensure that: -

·      …The look and feel of the document – online and hardcopy – is uniquely Ngāti Whātua Ōrākei

·      Te Reo me ōna tikanga of Ngāti Whātua Ōrākei is woven throughout the document and is a platform for Ngāti Whātua Ōrākei placenames, whakatauki and kupu

·       Management will seek advice at this point on whether the document requires further wānanga with other Ngāti Whātua cultural advisors such as kaumātua.  This has been included in the Engagement Plan should the need arise. 

·       Management will also work with Ngāti Whātua cultural advisors and Council to identify an appropriate publisher who can support the completion of the online and hardcopy document, including any supporting collateral.

·       This will be presented to the Board in June 2021 hui for approval.

 


Ngāti Whātua Ōrākei Reserves Board

19 April 2021

 

 

 

 

 

 

Urupā

 

 

PROJECT STATUS REPORT

 

 

07 April 2021

 

 

 


 

PROJECT NAME:

Urupā

PROJECT MANAGER:

Monique Pihema (Ngāti Whātua Ōrākei)

TOTAL BUDGET:

$50k

TO DATE COST:

 

AS AT DATE:

March 2021

Prepared by:

Jamie Sinclair

Authorised by:

Tracey-Lee Repia

Date:

07 April 2021

 

1            Highlights and Progress

·      Initial whānau comms released

·      Positive first of many Urupā Whānau Hui held on Sunday, 28 March 2021. Purpose of the hui was to inform whānau of the project, location options and to get feedback

·      Auckland Council legal team advice received, discussed and next steps identified

2            Objectives/Deliverables Achieved

·      Increase stakeholder engagement – project introduction to whānau

·      Project information whānau hui

3            Objectives/Deliverables Not Achieved

·      Conceptualise urupā site – work is in progress

4            Plan Schedule for Next 2 Months

·      Geotech testing on Pourewa

·      Expand testing on current suitable sites, Whenua Rangatira and Papakainga

·      Further increase stakeholder engagement – age specific Urupā Whānau Hui

5            Plan Changes

·      N/A

6            Performance

7                 Overall

 

 

8                 Specific Indicators

Project Indicator

Current Status

Previous Status

Schedule.

 

 

Financial.

 

 

Resources.

 

 

Issues.

 

 

Risk.

 

 

Changes.

 

 

 

9            Issues and Risks

Number

Date Raised

Issue or Risk item

Owner

Due date

Completed

R01

April-20

Stakeholder/community interest and potential opposition could slow down the project.

JS

 

 

R02

April-20

Regulatory/legal considerations associated with developing an Urupa on Reserve land.

JS

 

 

R03

October-20

Geotech physical testing at Pourewa requires resource consent due to historical heritage overlay of the area and could slow down the project.

LD

 

 

R04

October-20

Competing Taumata interests could slow down the progress with increasing stakeholder and whānau engagement and development of a Ngāti Whātua Ōrākei whānau long term urupā plan. Due to the sensitivity of the project, the Taumata Kaumātua request patience to ensure we find the right solution for future generations.

LD

 

 

R05

April-21

Stakeholder engagement process with age specific groups could slow down the project. Due to sensitivity of the project, the Taumata Kaumātua request patience.

JS

 

 

R06

April-21

Legal process timeline cannot be determind and may take longer than 2 years.

JS

 

 

 

10          Cost and Revenue

Planned to Date

Actual to Date

Estimate at Completion

$20k

$k

$50k

 

 

 

END OF DOCUMENT


Ngāti Whātua Ōrākei Reserves Board

19 April 2021

 

 

 

 

 

 

Pourewa Activation Projects

 

 

STATUS REPORT

 

 

13 April 2021

 

 

 


 

PROJECT NAME:

Pourewa Activation Projects

PROJECT MANAGER:

Andrew Taylor / Tom Irvine

TOTAL BUDGET:

Mara Kai: $500,000 FY 20/21

Mahi Toi: $250,000 FY 20/21

Access and Pathways: $250,000 FY 20/21

Privet to Mushrooms: $47,000

TO DATE COST:

Mara Kai: $429,993

Mahi Toi: $131,586

Access and Pathways: $149,897

Privet to Mushrooms: $23,610

AS AT DATE:

End March 2021

Prepared by:

Andrew Taylor / Tom Irvine

Authorised by:

Jamie Sinclair

Date:

13 April 2021

 

1.           Highlights and Progress

Mara Kai:

·      Construction of mara kai beds and pathways complete.

·      Irrigation system installation complete, UV filters are now in place and commissioning due this month.

·      Watercress pond construction is complete.  Rockery construction is complete.

Mahi Toi:

·      The overarching narrative, a unifying idea to establish a cohesive approach to mahi toi across Pourewa has been developed by Ngāti Whātua Ōrākei Whai Māia with whanau and hapū and with creative assistance from Haumi.  The whakapapa is derived from the interconnectedness of wellbeing (oranga), land (whenua), and our people (tangata). This whakatauki gives intention and direction to the next phase of development at Pourewa.

“Ko te toto o te tangata he kai, ko te oranga o te tangata he whenua”

While food provides the blood in our veins, our wellbeing is drawn from the land

·      Design and construction of the mara kai beds, based on the concept of the maramataka compass, is complete.

•      Design and construction of the water feature cascades is complete.

Access and Pathways:

·      Pathways to and around the mara kai are complete.

·      Design is complete for pathways around the mara rongoā.

Privet to Mushrooms:

·      Access and slab completed and growing room container installed.

·      Clean room and laminar flow hood, humidifier and shelving have been ordered.

2                 Objectives/Deliverables Achieved

·      Projects on budget

·      Whanau engagement ongoing.

·      Mara kai construction largely complete.

·      Substantial kai harvests have been delivered by the Mara Kai.

 

3                 Objectives/Deliverables Not Achieved

·      Commencement of construction of pathways at the Mara Rongoa have been delayed slightly while design and set out are confirmed.

·      Commissioning of Mahi Toi for the Mara Kai has been delayed.

 

4                 Plan Schedule for Next 2 Months

·      Complete commissioning of Mara kai irrigation.

·      Commence work on construction of pathways around the future mara rongoā.

·      Commission Mahi Toi for the Mara Kai.

·      Complete “Privet to Mushrooms” building installations.

 

5            Plan Changes

·      N/A

 

6            Performance

7                 Overall

 

8                 Specific Indicators

Project Indicator

Current Status

Previous Status

Schedule.

 

 

Financial.

 

 

Resources.

 

 

Issues.

 

 

Risk.

 

 

Changes.

 

 

 

 

 

 

 

 

9            Issues and Risks

Number

Date Raised

Issue or Risk item

Owner

Due date

Completed

1

Sept 2020

Whanau Communication: Prior to any work being undertaken, proposals for the garden communicated to the Ngāti Whātua Ōrākei whanau to promote understanding and support.  Dane and Wyllis have been progressing engagement with kaumātua and whanau with open days at Pourewa. 

Dane Tumahai

October 2020

October 2020

2

Sept 2020

Ground Conditions: There garden is to be constructed on the area of land that received excavated material from the nursery site construction.  This fill site may settle over time and in addition the nature of the steep slopes at Pourewa mean that gradual ongoing ground movement / creep over time is likely.  The gardens are designed and constructed so that any localised areas of settlement can be readily maintained and will not be detrimental to the gardens as a whole.

Rob Small

November 2020

November 2020

3

Sept 2020

Rock Supply: Free supply of rock from CRL Link Alliance work at Maungawhau may not be adequate to provide all that is required for the project.  Alternative sources of local volcanic rock have been sourced.

Tom Irvine

November 2020

November 2020

4

Oct 2020

Shallow Pond: Potential risk of drowning in the shallow watercress pond proposed to be built on the edge of the mara kai. Considered that fencing not required - there are many unfenced ponds and waterways in Domains and Reserves around Auckland. 

Tom Irvine

December 2020

Pond construction complete March 2021.

 

10          Cost and Revenue

 

Planned to Date

Actual to Date

Estimate at Completion

Budget at Completion

Mara Kai

$450,000

$429,993

$493,000

$500,000

Pathways

$150,000

$149,342

$248,000

$250,000

Mahi Toi

$150,000

$131,586

$250,000

$250,000

Privet to Mushrooms

$25,000

$23,610

$47,000

$47,000

 


 

11          Project Milestones

Milestone

Completion Date

Status

Māra Kai

 

 

Approve Project Plan – approval to proceed

End September 2020

complete

Commence construction plant beds

October 2020

complete

Plant first vegetable plants

October 2020

complete

Complete first phase construction

March 2021

complete

 

 

 

Pathways

 

 

Approve Project Plan – approval to proceed

October 2020

complete

Commence construction Māra Kai pathways

October 2020

complete

Complete construction Māra Kai pathways

December 2020

complete

Confirm Design Māra Rongoā pathways

December 2020

complete

Commence construction Māra Rongoā pathways

May 2021

 

Complete construction Māra Rongoā pathways

June 2021

 

 


 

12          Original Budget

Mara Kai

 

A

Drainage

22,000

 

B

Planting beds

225,000

 

C

Irrigation

60,000

 

D

Composting

70,000

 

E

Storage & Accom

30,000

 

F

Fencing

15,000

 

G

Services

28,000

 

H

Equipment

25,000

 

I

Professional – Survey, management, etc.

25,000

 

 

TOTAL

500,000

Mahi Toi

 

A

Professional Design and Advice to develop narratives

$50,000

 

B

Procurement and installation of mahi toi

$200,000

 

 

TOTAL

250,000

Pathways and Access

 

A

Māra Kai pathways

100,000

 

B

Māra Rongoā pathways

120,000

 

C

Professional – Design, Survey, management, etc.

30,000

 

 

TOTAL

250,000

 

                 

 


 

 

13          Recent site images

 

 

 

 

 

 

 

 

 

END OF DOCUMENT


Ngāti Whātua Ōrākei Reserves Board

19 April 2021

 

 

Financial Update as at 31 March 2021

File No.: CP2021/04088

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide Ngāti Whātua Ōrākei Reserves Board (reserves board) an update on financial performance as at 31 March 2021.

Whakarāpopototanga matua

Executive summary

2.       Operational expenditure was in-line with budget as at 31 March 2021. It should be noted that unallocated funds of about $261k from underspend in prior years can be used for any unbudgeted item, pending the required approval to spend.

3.       Capex expenditure payment relating to the work programmes for Pourewa Creek developments was paid in December and these projects are currently underway and expected to be completion by June.

 

Ngā tūtohunga

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a)      receive the financial report as at 31 March 2021

 

 

Financial update

4.       An overview of the operational and capital expenditure for the financial year is included in the table below.

 

5.       The operational expenditure was in-line with the budget. It should be noted that unallocated funds of about $261k from underspend in prior years can be used for any unbudgeted item. 

6.       Capital expenditure for Pourewa Creek developments was approved and paid in December.  The progress against budget will be covered under projects update.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Munen Prakash - Lead Financial Advisor

Authorisers

Jamie Sinclair – Chief Executive Ngāti Whātua Ōrākei Trust

Tracey-lee Repia - Acting Kaiwhakahaere Waka Tai Rangawhenua