I hereby give notice that an ordinary meeting of the Ōtara-Papatoetoe Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 20 April 2021

5.00pm

The Gallery Chambers
Level 1, Manukau Civic Building
31-33 Manukau Station Road
Manukau

 

Ōtara-Papatoetoe Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Lotu Fuli

 

Deputy Chairperson

Dr Ashraf Choudhary, QSO, JP

 

Members

Apulu Reece Autagavaia

 

 

Dr Ofa Dewes

 

 

Swanie Nelson

 

 

Ross Robertson, QSO, JP

 

 

Dawn Trenberth

 

 

(Quorum 4 members)

 

 

 

Carol McGarry

Democracy Advisor

 

12 April 2021

 

Contact Telephone: +64 27 591 5024

Email: carol.mcgarry@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Ōtara-Papatoetoe Local Board

20 April 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - Clover Park Community House                                                    5

8.2     Deputation - Life Education Trust Counties Manukau                                     6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Governing Body Member Update                                                                                7

12        Board Members' Report                                                                                                9

13        Chairperson's Announcements                                                                                 11

14        Auckland Transport Innovating Streets Pilot Fund Report to the Otara-Papatoetoe Local Board: April 2021                                                                                              13

15        Auckland Transport – Regional Land Transport Programme 2021                       33

16        Proposal to vary the Regional Fuel Tax (RFT) scheme                                           47

17        Approval for a new private road name at 87 Tui Road, Papatoetoe                    101

18        Approval for a new private road name at 28, 30 and 32 Stonex Road and 44 Kimpton Road, Papatoetoe                                                                                                      109

19        Ōtara-Papatoetoe Local Board Grants Programme 2021/2022                            117

20        To seek approval of changes to the Ōtara-Papatoetoe Local Board Community Facilities work programme 2020-2023.                                                                   127

21        Statement of proposal to amend the Animal Management Bylaw and controls 135

22        Proposal to make a new Public Trading and Events Bylaw                                 237

23        Public feedback on proposal to make new navigation rules                                319

24        Review of the Code of Conduct - draft revised code                                             377

25        Draft Statement of Expectations for Council-controlled Organisations             481

26        Auckland Council’s Performance Report: Ōtara-Papatoetoe Local Board for November 2020 to February 2021                                                                            497

27        Ōtara-Papatoetoe Local Board Achievements Register 2019-2022 Electoral Term 555

28        Local board resolution responses and information report                                  563

29        Governance Forward Work Calendar                                                                      595

30        Record of Ōtara-Papatoetoe Local Board Workshop Notes                                 601

31        Consideration of Extraordinary Items

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Ōtara-Papatoetoe Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 16 March 2021, as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Clover Park Community House

Te take mō te pūrongo / Purpose of the report

Antoinette Tiatia, Venue Manager from the Clover Park Community House will be in attendance to present to the board on the work of the Trust and their plans for the future.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      thank Antoinette Tiatia from the Clover Park Community Trust for her attendance and presentation.

 

 

8.2       Deputation - Life Education Trust Counties Manukau

Te take mō te pūrongo / Purpose of the report

Lincoln Jefferson will be in attendance to present to the board on the Life Education Trust Counties Manukau and to thank the board for its support.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      thank Lincoln Jefferson from the Life Education Trust for his attendance and presentation.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Ōtara-Papatoetoe Local Board

20 April 2021

 

 

Governing Body Member Update

 

File No.: CP2021/03131

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       A period of time (10 minutes) has been set aside for the Manukau Ward Councillors to have an opportunity to update the Otara-Papatoetoe Local Board on regional matters.

 

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receive the verbal reports from the Manukau Ward Councillors.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.      

Ngā kaihaina / Signatories

Author

Carol McGarry - Democracy Advisor

 

 

 


Ōtara-Papatoetoe Local Board

20 April 2021

 

 

Board Members' Report

 

File No.: CP2021/03133

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       Providing board members with an opportunity to update the local board on the projects and issues they have been involved with since the last meeting.

 

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board;

a)      receive the board members’ written and oral reports.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Carol McGarry - Democracy Advisor

 

 

 


Ōtara-Papatoetoe Local Board

20 April 2021

 

 

Chairperson's Announcements

 

File No.: CP2021/03135

 

  

 

Te take mō te pūrongo / Purpose of the report

This item gives the chairperson an opportunity to update the board on any announcements.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receive the chairperson’s verbal update.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Carol McGarry - Democracy Advisor

 

 

 


Ōtara-Papatoetoe Local Board

20 April 2021

 

 

Auckland Transport Innovating Streets Pilot Fund Report to the Otara-Papatoetoe Local Board: April 2021

File No.: CP2021/04005

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to provide an update on the Innovating Street Pilot Fund (ISPF) – Papatoetoe West Low Traffic Neighbourhood (LTN) project funded by Waka Kotahi New Zealand Transport Agency and the Ōtara-Papatoetoe Local Board, outline recent variations to the project, and seek approval for the temporary interventions.

Whakarāpopototanga matua

Executive summary

2.       In April 2020, Waka Kotahi NZ Transport introduced the Innovating Streets Pilot fund which supports council projects that aim to transition streets to be safer and more liveable spaces.

3.       The Innovating Streets Pilot Fund project for Ōtara-Papatoetoe Local Board – Papatoetoe West Low Traffic Neighbourhood, was approved in the second round of funding announced on 28 August 2020.

4.       The Papatoetoe West Low Traffic Neighbourhood would trial a number of safety improvements using tactical urbanism principles alongside the community which would inform future permanent changes by Auckland Transport.

5.       The total project cost was $500,000 which was made up of a 10 percent contribution from the local board and 90 percent by Waka Kotahi NZ Transport Agency.

6.       The early 2021 level 3 and 4 lockdowns impacted on the ability of the project to undertake community engagement which was critical to the approach to the trial. A number of engagement sessions were cancelled.

7.       The project team raised their concerns and funding of $3.5m was approved by AT, subject to ratification through the Regional Land Transport Plan, to deliver on the permanent changes for the Papatoetoe West - Residential Speed Management Programme.

8.       A revised consultation programme is underway and the design for the trial has been completed in preparation for delivery in early May 2021.

9.       This report seeks approval from the local board to deliver the temporary interventions as part of the ISPF trial. It also updates the local board on changes to the programme and how it seeks to maintain a high level of public consultation and engagement to inform the permanent safety improvements following the trial.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      approve Auckland Transport to deliver the Papatoetoe West-Low Traffic Neighbourhood as outlined in the plan titled ‘Papatoetoe West-Low Traffic Neighbourhood - Innovating Streets For People - Temporary Interventions’ in Attachment A.

 

Horopaki

Context

10.     In April 2020, Waka Kotahi NZ Transport released the ISPF fund, which supports council projects that aim to transition streets to be safer and more liveable spaces. The fund encourages the use of ‘tactical urbanism’ techniques, such as pilots and pop-ups - interim treatments that can be delivered within a short timeframe to test and help demonstrate the value of future permanent street changes that make walking and cycling easier. Projects that Waka Kotahi NZ Transport Agency aims to support include:

·       temporary, or semi-permanent, physical changes to streets

·       improvements that test a permanent fix and prototype a street design

·       activations that help communities re-imagine their streets.

11.     The fund makes up to $1 million available for each project in 2020/2021. Waka Kotahi NZ Transport Agency will provide a financial assistance rate of up to 90 percent, as well as support for capability building for successful applicants.

12.     Local boards, as part of the application process, were required to indicate that they could fund a 10 per cent local share of the total cost of the proposed project.

13.     Initially, the fund allocated $7 million for projects across New Zealand. This cap was lifted on 12 April 2020 to an unspecified amount with the actual amount to be distributed dependent on the quality of the bids received.

14.     In late 2019, the Papatoetoe West area had been identified as a high priority for the Residential Speed Management programme. The programme seeks to reduce speeds and improve safety in areas which are primarily used as a rat-run through a residential area.

15.     Delivery of this project was not implemented due to the outbreak of the Covid pandemic in early 2020 and subsequent lockdown.

16.     This ISPF funding was identified as an opportunity to work collaboratively with the community to design and trial safety treatments that could inform future permanent safety improvements in that area.

17.     There were two application rounds for the pilot fund. The first round opened on 3 April and closed on 8 May 2020. Successful applicants in round one were announced in June 2020. The second round was from 8 June till 3 July 2020, with successful applicants announced on 28 August 2020 including this project – Papatoetoe West Low-Traffic Neighbourhood.

18.     Waka Kotahi NZ Transport Agency required that ISPF proposals had a pathway to permanence and that trial projects were completed by the end of June 2021.

19.     In October 2020, the Ōtara-Papatoetoe Local Board approved the allocation of $50,000 which equates to its 10 percent share of the total cost of the project of $500,000. Waka Kotahi NZ Transport Agency will fund the remaining $450,000. The local board also appointed two local board members as representatives on the project team along with AT and AC staff.

20.     In November 2020, a Memorandum of Agreement was signed between the Ōtara-Papatoetoe Local Board and Auckland Transport formalising the relationship for the delivery of the Papatoetoe-West Low Traffic Neighbourhood.

21.     Since late December, the project team has been meeting on a weekly basis to plan, develop and engage with the community, which is currently underway and will close on the second week of April 2021.

22.     The project team has held a number of community engagement sessions including the 10th and 16th December 2020, 11th February 2021, and regular drop-in clinics at the Papatoetoe Library every Wednesday from 4-6pm from 17 March till the 14 April 2021.

23.     Informed by the feedback obtained through consultation and engagement, the designs for the trial have been completed and now require local board approval prior to implementation as per the Memorandum of Understanding.

24.     This trial has provided an opportunity for the local board and AT to trial a new way of delivering a road safety project. This includes significant improvement in community engagement and co-design with the ability to amend the physical works once they’ve been installed in response to community response.

Tātaritanga me ngā tohutohu

Analysis and advice

25.     The Covid 19 lockdowns in early 2021 have hampered the ability of the delivery team to undertake community engagement particularly in the Papatoetoe area which was identified as a focal point for the new cases of Covid.

26.     A number of consultation events were cancelled and the co-design events unable to be held due to lockdowns. 

27.     The impact of the cancellation of the community engagement events and restricted timelines was raised with senior management with a view to maintain a high level of community engagement and collaboration.

28.     From those discussions and subject to ratification through the Long-term Plan process, AT has confirmed $3.5M of funding for the Papatoetoe West - Residential Speed Management (RSM) project, which will deliver on the ‘Pathway to Permanence’ aspect of the Waka Kotahi NZ transport agency’s criteria for ISPF projects.

29.     The confirmation of the new funding provides the opportunity for the project team to have greater flexibility to trial the new approach adopted for community consultation with a view to transition to the permanent road safety scheme for the area soon after.

30.     On 2 March 2021, the project team considered 4 options outlined in the table below.  The local board representatives selected Option 4.

Option

Description

Potential cost / breakdown

Positives

Negatives

1.     Business-as-usual ISPF Papatoetoe LTN

·      Continue with current temporary/low-cost tactical scheme, noting high risks due to design, community feedback and COVID-19 affected engagement.

$50,000 Local Board / $450,000 Waka Kotahi. Cost over-runs of $35,000 forecast which would need to be covered by local board if WK declines funding variation

·      Testing innovation in the community, compared to standard speed-calming.

·      Final solution not permanent and can be adapted following community feedback.

·      Financial overruns

·      Rushed or minimal engagement due to timeframes and COVID situation

·      Vertical deflection devices already known to reduce speeds, volumes, and increase perception of road safety. Therefore temporary installation somewhat redundant given permanent funding available.

2.     LTN engagement philosophy for RSM

·      Use engagement approach for LTN (i.e. gathering ideas and feedback from community) but towards permanent scheme instead of temporary scheme.

·      Not bound by June 30th deadline by Waka Kotahi

$30,000 Local Board towards engagement / Potential LBCTF contribution from Local Board (to be confirmed) / $3,500,000+ AT for permanent scheme.

·      Opportunity for Local Board to direct engagement approach and inclusion of local / cultural identity.

·      Engagement timeframes relaxed to enable authentic engagement

·      Vertical deflection devices already known to reduce speeds and volumes, and community have reported feeling safer due to changes. This enables single permanent installation.

·      Higher cost than standard RSM consultation approach

·      Some costs irrecoverable from LTN project (C.$20,000 LB + $180,000 WK)

·      Modal filter option not able to be tested.

3.     Standard RSM

·      Discontinue LTN project

·      Use standard RSM consultation engagement where design is prepared and community feedback sought

·      Engagement able to start in May ‘21, with construction potentially starting in January 22 assuming consultation closed-out adequately

Potential LBCTF contribution from Local Board (to be confirmed) / $3,500,000+ AT for permanent scheme

·      Vertical deflection devices already known to reduce speeds and volumes, and community have reported feeling safer due to changes. This enables single permanent installation, as originally envisaged when RSM area was prioritised for 20/21 installation.

·      Some costs irrecoverable from LTN project (C.$20,000 LB + $180,000 WK)

·      Lesser emphasis on engagement than other options

·      Modal filter option not able to be tested

4.     Innovative RSM

5.   Continue with trial only for modal filter option

6.   Consultation / ideas sought from whole project area, with ideas that could be trialled within budget to be tested. Otherwise they are feedback for permanent RSM scheme

7.     Any successful elements of modal filter or other aspects of trial adapted into RSM

$50,000 Local Board / $450,000 Waka Kotahi / $3,500,000+ AT for permanent scheme

·    Triply benefits local community due to access to Local Board, Waka Kotahi and AT funds.

·    Modal filter option can be tested and any backlash managed

·    Vertical deflection devices already known to reduce speeds and volumes, and community have reported feeling safer due to changes.

·      Local Board seen as testing innovation and incorporating ideas into permanent scheme over long term

·    Really tight delivery timeframes due to COVID-affected comms. Need to ensure monitoring and evaluation can be undertaken to WK satisfaction

·      Tight timeframes and budget may not allow to test all additional ideas that community have

 

31.     The rationale for this option chosen were:

·    ensure delivery of permanent changes to the speed environment in the Papatoetoe West area

·    enable most effective use of available Waka Kotahi, Local Board and AT funding

·    continue to test innovative technical solutions

·    enable collaborative engagement approach to inform the permanent changes for the area, sustained past the 30 June 2021 deadline for the ISPF project.

32.     The result is that the scope of the trial is now focused on ‘modal filters’ in targeted locations in the Papatoetoe West area.

33.     Any other suggestions that the public have is being, and will continue to be, monitored through the various feedback loops (i.e. project website, in-person engagement sessions) and will be trialed subject to available budget.

34.     The project team has increased the number of engagements including the weekly drop-in clinics at the Papatoetoe Library, wider communications around the delivery of the project and door to door knocking around areas where modal filters will be trialed.

35.     A modal filter is a road design that restricts the passage of certain types of vehicle. Modal filtering is often used to help create a low traffic neighbourhood, where motor traffic is diverted away from residential streets and instead toward feeder roads.

36.     Initially when the new options were presented to the local board representatives, it was proposed that no modal filters be tested, but the flexibility provided by the new funding arrangement and consultation with Waka Kotahi NZ Transport Agency it is considered important to include the trialing of innovative treatments, such as modal filters, to create a Low Traffic Neighbourhood.

37.     The two modal filters being proposed are located on the Claude Ave end of Park Ave and at the intersection of Hillside Road and Sumner Street.

38.     The design for the temporary interventions is attachment A to this report titled - ‘Papatoetoe West-Low Traffic Neighbourhood - Innovating Streets for People - Temporary Interventions’.

39.     As outlined in the Memorandum of Understanding, the local board are requested to confirm that they approve of the proposed temporary interventions for delivery by AT.

40.     Implementation date for physical works is scheduled for early May 2021 with design on the Residential Speed Management physical works scheduled to begin later this year once the feedback from the trial has been analysed.

41.     Updates to the local board will be provided as the project progresses.

Tauākī whakaaweawe āhuarangi

Climate impact statement

42.     Auckland Transport engages closely with Council on developing strategy, actions and measures to support the outcomes sought by the Auckland Plan 2050, the Auckland Climate Action Plan and Council’s priorities.

43.     Auckland Transport’s core role is in providing attractive alternatives to private vehicle travel, reducing the carbon footprint of its own operations and, to the extent feasible, that of the contracted public transport network. Supporting this project contributes directly to these goals by making walking a more attractive option for local residents.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

44.     Initially Auckland Transport worked with Auckland Council to help identify Innovating Streets projects. This project was initiated by an expressions of interest application by the local board via their local board staff to NZTA.

45.     The follow up application was developed by Auckland Transport building on the initial work undertaken by local board staff and conversations.

46.     Local Board Services staff are included in the project team to reflect council impacts and views on an ongoing basis.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

47.     Local Board views are reflected though the local board representation on the project team. They have been integral to the planning and delivery of this project, also involved in the community engagement events.

Tauākī whakaaweawe Māori

Māori impact statement

48.     As this project is in partnership with key local stakeholders, Iwi are included in the stakeholder engagement for this project.

49.     Although no specific impacts on Māori were identified. Auckland Transport is committed to meeting its responsibilities under Te Tiriti o Waitangi-the Treaty of Waitangi-and its broader legal obligations in being more responsible or effective to Māori.

50.     Our Maori Responsiveness Plan outlines the commitment to with 19 mana whenua tribes in delivering effective and well-designed transport policy and solutions for Auckland. We also recognise mataawaka and their representative bodies and our desire to foster a relationship with them. This plan is available on the Auckland Transport website - https://at.govt.nz/about-us/transport-plans-strategies/maori-responsiveness-plan/#about

Ngā ritenga ā-pūtea

Financial implications

51.     The local board commitment is $50,000 for the LTN project.

53.     The delivery of this project as an RSM project will result in change of the total value of the project to approximately >$3.5m.

54.     The local board have previously advised that it would contribute a portion of their Local Board Transport Capital Fund to prioritise this project. The local board may consider additional funding once the RLTP has been approved.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

52.     Funding for the RSM project is subject to approval through Regional Land Transport Plan, which will not be finalised until late June 2021. 

53.     The proposed safety treatments including the modal filters may result in negative community impact, this risk is partly mitigated by the temporary nature of the interventions (i.e. the traffic management tools can be removed) and the involvement of the local board representatives as key links with the community.

Nga coring ā-murid

Nextsteps

54.     Auckland Transport’s project team will continue to work closely with elected members and provide progress updates and highlight any risks or decisions that are required.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papatoetoe West-Low Traffic Neighbourhood - Innovating Streets for People - Temporary Interventions’.

21

     

Ngā kaihaina

Signatories

Author

Kenneth Tuai, Elected Member Relationship Partner, Auckland Transport

Authorisers

Wally Thomas – Executive General Manager – Communities and Communications, Auckland Transport

Manoj Ragupathy - Local Area Manager

 



Ōtara-Papatoetoe Local Board

20 April 2021

 

 

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Ōtara-Papatoetoe Local Board

20 April 2021

 

 

Auckland Transport – Regional Land Transport Programme 2021

File No.: CP2021/03802

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to outline the outcomes of the proposed Regional Land Transport Programme (RLTP) in the local board area and provide an opportunity for the board to resolve feedback for the attention of the Governing Body and the Regional Transport Committee.

Whakarāpopototanga matua

Executive summary

2.       This report covers:

·    summary of what the RLTP is and the process of its development

·    summary of what projects and programmes are planned for the local board area.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receive the Auckland Transport – Regional Land Transport Programme report

b)      provide feedback on the Regional Land Transport Programme as per Attachment A to this report.

Horopaki

Context

3.       The RLTP is a 10-year investment programme for transport in Auckland. It includes the activities of Auckland Transport, Waka Kotahi New Zealand Transport Agency (Waka Kotahi) and KiwiRail.

4.       It is reviewed and publicly consulted on every three years in a process led by the Auckland Regional Transport Committee (RTC).

5.       The RTC is comprised of members of the AT Board and representatives from Waka Kotahi and KiwiRail. During the review process the RTC seeks the views of Auckland’s elected representatives through the Governing Body. The AT Board is responsible for the final approving of the RLTP.

6.       The RLTP is the end product of a number of different local and central government processes and plans:

· Auckland Transport Alignment Project (ATAP)

· The Auckland Plan 2050

· Auckland Council’s Long-Term Plan (LTP)

· National Land Transport Programme (NLTP)

· Government Policy Statement on Land Transport (GPS).

7.       It is worth noting that AT is not a party to ATAP discussions but that the direction expressed in this document is a key driver for outcomes in the RLTP. Likewise, the LTP sets funding levels for key programmes in the RLTP, such as the Local Board Transport Capital Fund.

8.       The current transport programme is set out in the 2018 RLTP. This saw the introduction of the Regional Fuel Tax (RFT), that provided an additional $1.5bn of direct revenue over 10 years. Including the RFT, the 2018 RLTP anticipated a $10 billion capital programme over ten years.

9.       While the 2018 RLTP programme provided a sound investment base there have been an increasing number of challenges requiring attention in the 2021 RLTP. These include:

·     the impact of growth and other demands creating a need for increased investment in upgrading existing infrastructure and for new investment to support growth

·     a need for increased investment to ensure transport plays its role in meeting overall greenhouse gas reduction targets

·     continuing to invest in public transport and to accelerate cycling network completion to support mode change

·     a need to deliver further investment to support vision zero goals to provide reductions in deaths and serious injuries

·     an increasing need for more responsive investment in the transport network at a local level.

10.     Unfortunately, the response to these challenges is tempered by the impact of Council’s Emergency Budget, the effect of Covid-19 on public transport fares (leading to reduced operational funding for AT), and a strong likelihood that Waka Kotahi funding will not reach previously assumed levels.

11.     It has been assessed that about 95% of the available funding from Council and Government is needed to run the transport system, maintain the quality of the system (renewals and maintenance) and deliver committed/contracted /under construction projects. This means that there is very little headroom for new investment and that there will be hard trade-offs, including the deferring of many important projects. 

12.     At its meeting on 11 March the Planning Committee unanimously endorsed the draft RLTP.  ATAP itself was released on Friday 12 March. The RTC formally approved the draft RLTP for public consultation at its meeting on 23 March 2021.

13.     The current timeline for development of the RLTP is as follows:

Date

Action

23 March

RTC considers draft RLTP for public consultation

29 March-2 May

Proposed dates for public consultation

May

Evaluation of public consultation

27 May

RTC review final draft RLTP

3 June

Governing Body review RLTP for endorsement

June

AT Board reviews RLTP for final approval

01 July

RLTP operational

14.     As a regional programme it is appropriate that the primary engagement focus sits with the Governing Body through the Planning Committee.

15.     However, as the RLTP has important local impacts AT recognises the importance of seeking local board views to ensure these are included in the information given to the RTC and Governing Body to inform their decision making. To this end, AT has the following engagement planned:


 

 

Date

LB Engagement

15 Feb

AT attended the Chairs Forum to give an overview on the RLTP process, to outline how the RLTP is put together and finally what the process is for LB input.

29 March – 2 May

Workshops with all local boards to discuss the RLTP.

4 – 18 May

AT will write reports for local boards to pass resolutions to officially record their feedback on the RLTP.

3 June

Local boards could use their input slot at a Governing Body Meeting (Planning Committee) to give their views on the RLTP.

 

Tātaritanga me ngā tohutohu

Analysis and advice

16.    The draft Long-term Plan proposal is to reinstate the Local Board Transport Capital fund back up to $20M per annum for the next ten years. On this basis the proposed RLTP includes $200M for Local Board initiatives. However, it should be noted that this is contingent on the Mayor’s proposed rates increase of 5%.

17.    The below tables summarises projects that are planned to be delivered in the Local Board area and surrounding areas and could be of benefit to residents from the Local Board area.

#

AT Projects

Duration

10 Year Capital Expenditure ($M)

33

Eastern Busway

2021/22 - 2025/26

873.9

34

Sylvia Park Bus Improvements

2024/25 - 2026/27

19.9

38

Mangere Cycleways (Airport Access)

2021/22 - 2022/23

11.6

40

Smales Allens Road Widening and Intersection Upgrade

2025/26 - 2027/28

23.4

43

Airport to Botany Stage 2 Bus Improvements

2023/24 - 2025/26

30.1

44

Ormiston Town Centre Link

2021/22 - 2022/23

16.8

71

CRL Day One – Level Crossing Removal

2021/22 - 2026/27

220.0

 


 

 

18.    The below tables summarises projects within larger programmes, that are planned to be delivered in the Local Board area and surrounding areas and could be of benefit to residents from Ōtara-Papatoetoe.

 

#

Project from a Programme

Underlying Programme

35

Mount Wellington Highway/SH1 Southbound Onramp

Network Performance / Optimisation

39

Mangere Spatial Priority Area

Projects Supporting Auckland Housing Programme (AT)

42

East Tamaki Road/Ormiston Road/Preston Road

Network Performance (AT)

 

47

Manurewa (Coxhead Quadrant)

Safety (AT)

 

48

Popes Porchester Intersection

Safety (AT)

 

69

Atkinson Avenue

Safety (AT)

 

70

Takanini School Road / Manuroa Road Intersection

Safety (AT)

 

78

Residential Speed Management – Favona, Mangere East, Middlemore, Papatoetoe, Manurewa

Safety (AT)

 

19.     The below table summarizes projects being delivered by Waka Kotahi that are planned to be delivered in the Local Board area and surrounding areas and could be of benefit to residents from Ōtara-Papatoetoe.

 

Non-AT Projects

Responsible Agency

10 Year Capital Expenditure ($M)

37

Old Mangere Bridge Pedestrian & Cycling Link

 

Waka Kotahi

12.6

41

Wiri to Quay Park

 

KiwiRail

209.0

46

Mill Road Corridor

 

Waka Kotahi

1,354.0

 


 

 

20.    The below map corresponds to the above tables and shows the location of the projects:

 

21.    The below table outlines objectives from the local board plan that are approached in the RLTP

Objectives

RLTP outcomes

Transform Manukau through good planning and sustainable development.

A ten-year investment of $3.93billion has been included in this RLTP to cover the cost of renewing AT’s asset base. This RLTP has $900 million more in AT renewals than the $3.05 billion included in the 2018 RLTP.

Using public transport is a viable option for getting around.

The rapid transit network (RTN) is a key investment priority and forms the largest category of capital investment in this RLTP. The proposed transport programme in this RLTP will deliver a step-change in the coverage and performance of the RTN over the next 10 years. This RLTP will also see the RTN continue to diversify away from the City Centre.

 

The RLTP includes $30million for Airport to Botany (A2B). This rapid transit programme will improve travel choices and journey times for people in south and east Auckland. Stage one of this project has delivered a new bus-rail interchange at Puhinui, bus and transit lanes between Manukau and the Auckland Airport precinct, and a new high frequency electric AirportLink bus.

 

The next stages to be delivered under this RLTP involve protecting the future A2B rapid transit corridor, between Auckland Airport and Botany via Manukau, and extending the new AirportLink bus to Botany via Te Irirangi Drive. Extending the AirportLink bus to Botany will be supported by bus interchanges and priority improvements along Te Irirangi Drive, with a move toward a rapid transit corridor in future decades

Safe cycling and pedestrian environments

Over $300 million is allocated to delivering AT’s On-going Cycling Programme, which is intended to follow the completion of the Urban Cycleways Programme early in the RLTP period. This is in addition to the allocation to cycling included in the Connected Communities programme.

This programme is expected to deliver 200km of new and upgraded cycleways and shared paths across the region by 2031, the majority of which is included as part of the strategic cycling network. Between 100km-125km of new cycleways will be generated from AT, 15km from Auckland Council and 59km from Waka Kotahi. Some existing cycle lanes will also be retrofitted with appropriate safety barriers.

There is also:

·    $49 million to continue delivering new footpaths in high priority locations.

·    A new $30 million programme for minor improvements for cycling and micromobility. A key element of this package will be delivering ‘pop up cycleways’ which will retrofit a range of existing painted cycle lanes with appropriate safety barriers. This programme will also address other issues on the existing cycling network to improve useability and enhance safety.

·    Ongoing funding for a programme of tactical urbanism initiatives such as those brought to life through Waka Kotahi’s Innovating Streets Programme.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

22.     The approach set out in the RLTP conforms with the direction expressed by Council through the Long-term Plan. However, AT notes that far more needs to be done to reach the Auckland Council climate change emissions targets.

23.     This investment programme is only one of a comprehensive set of measures needed to reduce transport emissions. The RLTP does not exist to set government policy and additional measures are needed that are beyond its scope to implement. A comprehensive approach to emission reduction will therefore require a range of actions from across government and industry sector.

24.     In the context of this challenge, Auckland needs a Climate Plan for its transport system which sets out the preferred pathway to meeting Auckland Councils emissions targets. This plan, along with a Climate Change Programme Business Case will be developed as part of this RLTP.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25.     The RLTP is the product of several Auckland Council processes and plans including:

·        Auckland Transport Alignment Project (ATAP)

·        The Auckland Plan 2050

·        Auckland Council’s Long-term Plan (LTP)

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26.    Auckland Transport has used local board plans to inform the development of the RLTP.

27.    Opportunities for local boards to engage on the RLTP have included:

·        Chair’s Forum on 15 February 2021

·        A workshop with the Ōtara-Papatoetoe Local Board on 13 April 2021

·        Highlighting the opportunities for local board feedback to the Governing Body.

Tauākī whakaaweawe Māori

Māori impact statement

28.     Iwi and mataawaka have been engaged through AT’s Maori engagement team.

Ngā ritenga ā-pūtea

Financial implications

29.     The are no direct financial implications for the local board in receiving this report.

30.     Local board feedback on the RLTP and any changes made as a result of that feedback could have financial implications depending on that feedback. Further information about AT’s priorities for funding and implications of changes to funding levels can be found on page 80 of the RLTP consultation document.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     AT’s capital programme within the RLTP is contingent on the Mayor’s proposed rates increase of 5%. If this is not adopted there will be significant impacts on plan.

Ngā koringa ā-muri

Next steps

32.     Once the local boards have resolved their feedback on the RLTP, AT will review all feedback from local boards and the public. This feedback, and any proposed changes, will be compiled into a feedback report for the consideration of the Governing Body and the Regional Transport Committee. 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

RLTP Local Board Feedback template

41

     

Ngā kaihaina

Signatories

Author

Kenneth Tuai – Elected Member Relationship Partner, Auckland Transport

Authorisers

Hamish Bunn – General Manager Investment, Planning & Policy, Auckland Transport

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

20 April 2021

 

 

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Ōtara-Papatoetoe Local Board

20 April 2021

 

 

Proposal to vary the Regional Fuel Tax (RFT) scheme

File No.: CP2021/03530

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek feedback from local boards on the draft proposal to vary the Regional Fuel Tax (RFT) scheme.

Whakarāpopototanga matua

Executive summary

2.       The Regional Fuel Tax scheme for Auckland, established in 2018, is a key funding source for investment in our transport network. The scheme is projected to generate $1.5 billion of revenue and enables over $4 billion of additional investment.

3.       Decisions by central government to invest directly in RFT projects and current reviews of the Auckland Transport Alignment Project (ATAP) indicative package and the draft Regional Land Transport Plan (RLTP) have necessitated a variation to the RFT scheme.

4.       There is no proposal to alter the level of the RFT, the period for which the scheme runs, or the area covered by the tax.

5.       Decisions around the overall investment programme for transport and the funding of this are made through the ATAP and RLTP processes. The allocation of projects within the RLTP to the RFT programme is a key step to support implementation.

6.       The draft proposal to vary the RFT scheme, as provided in Attachment A, retains the 14 projects identified in the original programme but updates the specific initiatives within these projects along with cost and timing projections.

7.       The draft proposal went out for public consultation alongside the draft RLTP. Following consideration of feedback from local boards and from the general public, a final proposal will be endorsed by the Governing Body and sent to the relevant ministers for approval and enactment through Order in Council.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      provide feedback on the proposed variation to the Regional Fuel Tax scheme.

Horopaki

Context

The creation of Auckland’s RFT scheme

8.       Work on an aligned strategic approach to transport in Auckland (ATAP) began in 2016. This work made clear that the level of investment needed was not achievable with the existing funding mechanisms.

9.       A regional fuel tax was proposed as a tool to achieve a higher level of investment for Auckland. With the leverage that this funding could drive from government subsidies and development contributions the RFT enabled $4 billion of investment that would not otherwise occur.

10.     Without this investment a number of the positive outcomes of the programme would not be able to be achieved including improved road safety, increased availability and use of public transport, more active transport options, improved access to employment, and more growth and housing development.

11.     An amendment to the Land Transport Management Act 2003 (LTMA) was passed in 2018 which provided for the introduction of regional fuel taxes by order in council.

12.     Auckland Council consulted with Aucklanders on the introduction of an RFT as part of its 10-year Budget 2018-2028 consultation in February/March 2018. Following this a detailed proposal for an RFT scheme was prepared, consulted on from 1-14 May 2018, and then approved for submission to the government.

13.     The proposed scheme was approved by the government and become operative from 1 July 2018 as outlined in Attachment B.

Details of the existing scheme

14.     Auckland’s RFT scheme collects 10 cents per litre (plus GST) and applies to sales of petrol and diesel by retailers within the boundaries of Auckland Council (excluding Aotea Great Barrier Island) from 1 July 2018 to 30 June 2028.

15.     Revenue from the scheme is projected to be $150 million per annum, a total of $1.5 billion across the ten years.

16.     The original proposal also details

·    the key objectives of the scheme

·    the effects of the scheme (positive and negative)

·    how it aligned with the relevant strategic documents

·    why it should be a funding source (including other options considered)

·    reasoning for the exclusion of Aotea Great Barrier Island

·    the information and assumptions that support the forecast revenue calculations.

17.     The programme funded 14 categories of expenditure referred to in the scheme as projects:

·    bus priority improvements

·    city centre bus infrastructure

·    improving airport access

·    Eastern Busway (formerly AMETI)

·    park and rides

·    electric trains and stabling

·    ferry network improvements (was downtown ferry redevelopment)

·    road safety

·    active transport

·    Penlink

·    Mill Road corridor

·    road corridor improvements

·    network capacity and performance improvements

·    growth related transport infrastructure.

Progress of the scheme to 31 December 2020

18.     Since the RFT was introduced, $376 million of revenue has been received by Auckland Council. Auckland Transport has spent $346 million on designated projects, which was funded by $162 million of RFT, $135 million of Waka Kotahi NZ Transport Agency subsidies, and $49 million of development contributions.

19.     The programme was always planned to ramp up over the 10 years, reflecting the need to complete projects that were already in train in 2018, and to gear up to a much higher level of delivery. Unspent funds at any stage in the programme are held in reserve. This reserve totalled $197 million as at 31 December 2020.

20.     Key achievements of the scheme so far include:

·    improving road safety through the introduction of lower speed limits on 600 Auckland roads to reduce harm and loss of life

·    installing red-light running enforcement and CCTV cameras

·    improving airport access through works on the Puhinui Station, with construction now underway on the new interchange

·    improving the Downtown Ferry terminal with the completion of breakwater piling and Pontoon 5 and Landing Pontoon 2 now at the commissioning stage to increase capacity and customer experience.

Subsequent government funding announcements

21.     Two key announcements by central government have reduced the requirement for Regional Fuel Tax funding for some of the projects included in the scheme.

22.     On 29 January 2020 the government announced the New Zealand Upgrade Programme (NZUP). This programme included direct crown investment of $3.48 billion in transport infrastructure for Auckland.

23.     The NZUP provided funding for two projects included in the RFT scheme. The Penlink project was allocated $411 million and the Mill Road project was allocated $1.354 billion, Following this the responsibility for the delivery of these two projects was transferred to Waka Kotahi NZ Transport Agency.

24.     As part of its fiscal stimulus package to support the economy in the face of the COVID-19 pandemic the government announced on 1 April 2020 a programme to fund “shovel ready” infrastructure projects.

25.     Following applications by the Auckland Council Group, a number of projects were contracted to receive funding. Two of the successful projects constituted part of wider RFT projects.

26.     Funding was received towards the Downtown Ferry Terminal which is a part of the ferry network improvements RFT project.

27.     Funding was also received to support the Puhinui Bus/Rail Interchange project which forms a part of the Improving Airport Access RFT project.

28.     Staff consider that this, along with the current reviews of ATAP and the draft RLTP (summarised below), constitute a change to a material aspect of the programme of capital projects supported by the RFT as enacted in 2018.

ATAP update and draft RLTP preparation

29.     Auckland Council and Auckland Transport have been working with central government partners to update the Auckland Transport Alignment Project (ATAP). The development of an ATAP indicative package will inform and guide Auckland’s Regional Land Transport Plan (RLTP) and the National Land Transport Programme (NLTP).

30.     Despite additional funding available to the programme through direct government investment, the ATAP budget is still highly constrained. This is the result of increased demands for transport investment in Auckland as well as updated costings and information around existing projects. Funding of the ATAP indicative package is reliant on the continuation of the RFT scheme.

31.     Staff consider that this, along with the recent central Government funding decisions (summarised above), constitute a change to a material aspect of the capital projects programmes supported by the RFT as enacted in 2018.

32.     Given these material changes, staff have prepared a formal proposal to vary the scheme, as required by the Land Transport Management Act 2003 (the LTMA) (section 65G(1)). This draft variation proposal formed the basis for public consultation, which is required under section 65H(c) of the LTMA.

33.     Following consultation, the Governing Body will consider feedback (including that from local boards) and then submit the proposal (with any changes made) to the Ministers of Finance and Transport, who will then decide whether to accept it (LTMA, sections 65I and 65J). If the Ministers do accept the proposal, they will send it on to the Governor-General to enact through an Order in Council (sections 65J and 65K) of the LTMA).

Tātaritanga me ngā tohutohu

Analysis and advice

Proposed variation to the scheme

34.     Given the changes discussed above (government funding and ATAP update), and the fact that local board views were captured for the original 2018 scheme, the council seeks local board views on the proposed variation. 

35.     The proposed variation of the scheme is led by the work on the updated ATAP indicative package and the draft RLTP.

36.     It is not proposed that there is any change to:

·    the rate of the RFT

·    the period of the scheme

·    the area subject to the scheme.

37.     Despite the fact that the scheme does not run to the end of the new 10-year Budget it is not proposed that the council looks to extend the scheme. This is primarily because work continues on The Congestion Question project which is investigating different road pricing options that could replace the RFT in the future.

38.     It is proposed that the scheme maintains the same 14 projects (with the special consideration of Penlink and Mill Road staying in the scheme without additional allocation of RFT due to a change in delivery and funding management) but that changes are made to:

·    the descriptions of projects, identified initiatives within them, and projected benefits, to reflect any changes in scope

·    the level of projected total expenditure and indicative RFT contribution to each project to reflect where new funding has become available or where project costings have been updated

·    the timing of projects following decisions made through the development of the draft RLTP

·    the naming of one project where it is proposed that Downtown Ferry Redevelopment is renamed Ferry Network Improvements to reflect the incorporation of initiatives to purchase new electric ferries to help decarbonise the public transport fleet.

39.     It has been assessed that these changes constitute a change to a material aspect of the programme of capital projects supported by the RFT scheme and therefore the council must prepare a proposal to vary the scheme, pursuant to section 65G(1)(a) of the LTMA.

 

Consultation

40.     Public consultation on the draft proposal to vary the RFT scheme is occurring alongside the Auckland Transport consultation on the draft RLTP.

41.     This consultation takes place from 29 March to 2 May 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

42.     The proposal to vary the RFT scheme constitutes a change in an allocation of funding within the overall ATAP indicative package and RLTP. Transport projects funded include climate change optimisation, such as electric trains and stabling and promoting eco-friendly commuting initiatives like improving congestion through network capacity and performance improvements.

43.     The impacts of the complete RLTP on the climate have been reported to the local board in another report on this agenda.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

44.     Council staff have worked with staff from Auckland Transport representatives in the development of the draft proposal.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45.     Local board views will be captured through this report and reported to the Planning Committee prior to decision-making.

Tauākī whakaaweawe Māori

Māori impact statement

46.     The proposal to vary the RFT scheme constitutes a change in an allocation of funding within the overall ATAP indicative package and RLTP. The impacts of the RLTP on Māori have been reported to the local board.

47.     The RFT proposal has been incorporated in the RLTP consultation process, which includes extensive engagement with 19 mana whenua and mataawaka groups.

Ngā ritenga ā-pūtea

Financial implications

48.     The RFT scheme is projected to deliver around $1.5 billion of revenue over the 2018-2028 period. This constitutes as significant portion of the transport investment in Auckland.

49.     Without an RFT, Council would need to either:

·        utilise another of the currently available funding mechanisms (general rates or an Interim Transport Levy); or

·        fund transport at the level of renewals and committed projects only.

50.     The rating options would result in ratepayers facing significant increases (10-11%) in addition to the general rates increase and paying according to their property value rather than based on use. To fund the transport budget at the level of renewals and committed projects only would have significant impacts on the growth and economy of Auckland.

Risks and mitigations

51.     The key risk is a potential misalignment of the RFT scheme from the ATAP programme and the RLTP. This variation proposal looks to mitigate this risk by updating the scheme and the RLTP in tandem.

Ngā koringa ā-muri

Next steps

52.     Public consultation on the proposal takes place from 29 March to 2 May 2021.

53.     The Planning Committee will receive public feedback and Local Board views on the proposal in May 2021.

54.     The Planning Committee and Governing Body will consider the adoption of a proposal for submission to Government.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Proposal to vary Regional Fuel Tax Scheme Project Details

53

b

Proposal for a Regional Fuel Tax (2018)

75

     

Ngā kaihaina

Signatories

Authors

Justine Yu - Senior Advisor - Fin Policy

Michael Burns - Manager Financial Strategy

Authorisers

Ross Tucker - General Manager, Financial Strategy and Planning

Louise Mason - GM Local Board Services

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

20 April 2021

 

 

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20 April 2021

 

 

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Ōtara-Papatoetoe Local Board

20 April 2021

 

 

Approval for a new private road name at 87 Tui Road, Papatoetoe

File No.: CP2021/02272

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Otara - Papatoetoe Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 87 Tui Road, Papatoetoe.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3.       On behalf of the developer/applicant, and agent, Cato Bolam Consultants has proposed the names presented below for consideration by the local board.

4.       The proposed road name options have been assessed against the guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the guidelines.

5.       The proposed names for the new private road at 87 Tui Road, Papatoetoe are:

·    Parson Lane (applicant preferred)

·    Fauna Lane (alternative 1)

·    Passerine Lane (alternative 2).

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      approves the name Parson Lane (applicant’s preferred name) for the new private road created by way of subdivision at 87 Tui Road, Papatoetoe, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60342485 and SUB60342487).

Horopaki

Context

6.       Resource consent reference BUN60342485 (subdivision reference number SUB60342487) was issued in March 2020 for the construction of 101 new residential units that contains in 24 residential blocks and one commonly owned access lot (COAL).

7.       Site and location plans of the development can be found in Attachment A and Attachment B.

8.       In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9.       Therefore, in this development, the new COAL requires a road name because it serves more than five lots. This can be seen in Attachment A, where the COAL that requires a name is highlighted in yellow.

10.     The two new residential blocks (Blocks 1 and 24) facing the street will have street numbers allocated off Tui Road, seeing as they can be accessed via Tui Road.

11.     It is not considered appropriate in this instance to create an extension of the existing road name ‘Mangarata Road’ into this development, notwithstanding the carriageway is contiguous, as the new road is a privately owned access and should therefore be differentiated from the public road, and this separation can be achieved by way of a new name.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     Council’s road naming guidelines set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across Auckland. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval

13.     The guidelines provide for road names to reflect one of the following local themes with the use of Maori names being actively encouraged:

·   a historical, cultural, or ancestral linkage to an area; or

·   a particular landscape, environmental or biodiversity theme or feature; or

·   an existing (or introduced) thematic identity in the area.

14.     The proposed names have been chosen from the surrounding theme of flora and fauna in order to show the relationship between the development and the native environment in the area and all names were sent through to all iwi groups by the applicant on 29 January 2021 for consideration and consultation:

Proposed name

Meaning (as described by applicant)

Parson Lane

(applicant preferred)

Tui are native to New Zealand and were referred to by early European settlers as “Parson Birds”.

The early colonists named it the “Parson bird,” in allusion to the peculiar tufts of white feathers that adorn its throat, and their fancied resemblance to the clerical bands.” (Walter Lawry Buller (1888). A History of the Birds of New Zealand. p. 95.)

Fauna Lane

(alternative 1)

Similarly to the first name suggestion Fauna Lane pays homage to the area's surrounding theme of flora and fauna.

Passerine Lane

(alternative 2)

Passerine referring to the wider group of songbirds, within which Huia and Tui birds are categorised.

 

15.     All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity.  It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

16.     Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

17.     ‘Lane’ is an acceptable road type for the new private road, suiting the form and layout of the COAL.

18.     Land Information New Zealand (LINZ) and mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.     This report seeks the decision of the local board and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

22.     To aid local board decision making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate.   The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

23.     On 29th January 2021 mana whenua were contacted by the applicant, as set out in the guidelines. Representatives of the following groups with an interest in the general area were contacted:

·    Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

·    Ngāti Maru (Ngāti Maru Rūnanga Trust)

·    Ngāti Pāoa (Ngāti Paoa Iwi Trust)

·    Ngāti Pāoa (Ngāti Paoa Trust Board)

·    Ngāti Tamaterā (Ngāti Tamaterā Settlement Trust)

·    Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

·    Ngāti Whanaunga (Ngāti Whanaunga Incorporated)

·    Te Ahiwaru – Waiohua (Makaurau Marae Māori Trust)

·    Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

·    Waikato – Tainui (Te Whakakitenga o Waikato Incorporated)

·    Ngāti Tamaoho

·    Te Kawerau a Maki (Te Kawerau Iwi Settlement Trust & Tribal Authority)

24.     By the close of the consultation period, Waikato -Tainui supported mana whenua to take the lead role and withdrew from the discussion. No responses have been received from other mana whenua groups. Dependent on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua.

25.     This site is not listed as a site of significance to mana whenua and no Te Reo Māori names are proposed.

Ngā ritenga ā-pūtea

Financial implications

26.     The road naming process does not raise any financial implications for the Council.

27.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28.     There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

29.     Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site Plan

105

b

Location map

107

     

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

David Snowdon - Team Leader Subdivision

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

20 April 2021

 

 

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Ōtara-Papatoetoe Local Board

20 April 2021

 

 

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Ōtara-Papatoetoe Local Board

20 April 2021

 

 

Approval for a new private road name at 28, 30 and 32 Stonex Road and 44 Kimpton Road, Papatoetoe

File No.: CP2021/03472

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Ōtara - Papatoetoe Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 28-32 Stonex Road and 44 Kimpton Road, Papatoetoe.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3.       On behalf of the developer and applicant Gemscott Stonex Ltd, their agent CKL NZ Ltd has proposed the names presented below for consideration by the local board.

4.       The proposed road name options have been assessed against the guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the guidelines.

5.       The proposed names for the new private road at 28-32 Stonex Road and 44 Kimpton Road are:

·    Warou Way (applicant preferred)

·    Hato Tipene Way (alternative 1)

·    Kieran Way (alternative 2).

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      approves the name Warou Way (applicant’s preferred name) for the new private road created by way of subdivision at 28-32 Stonex Road and 44 Kimpton Road, Papatoetoe, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60356745 and SUB60356747).

Horopaki

Context

6.       Resource consent reference BUN60356745 (subdivision reference number SUB60356747) was issued in October 2020 for the construction of 25 new residential dwellings and a commonly owned access lot (COAL).

7.       Site and location plans of the development can be found in Attachment A.

8.       In accordance with the standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9.       Therefore, in this development, the new COAL requires a road name because it serves more than five lots. This can be seen in Attachment B, where the COAL that requires a name is highlighted in yellow.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     Council’s guidelines set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across Auckland. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

11.     The guidelines provide for road names to reflect one of the following local themes with the use of Maori names being actively encouraged:

·   a historical, cultural, or ancestral linkage to an area; or

·   a particular landscape, environmental or biodiversity theme or feature; or

·   an existing (or introduced) thematic identity in the area.

12.     The proposed names have been chosen from suggested names from the developer and previous consultation with the local community groups. All names were sent to mana whenua groups and local community groups by the applicant on 19 October 2020 for further consideration:

Proposed name

Meaning (as described by applicant)

Warou Way

(applicant preferred)

Warou is the Māori translation of ‘welcome swallow’. This name follows the theme of the area with Huia Road and Tui Road being located within 1km of the site.

This name was recommended by Papatoetoe High School.

Hato Tipene Way

(alternative 1)

St Stephens / Hato Tipene (athough located in Bombay) was a boys boarding school opened in 1949 for both English and children of Pacific.  Predominantly Māori, achieving advanced academia Tipene kura was a renowned aspiration for parents and destination for young Māori boys to be raised in faith, integrity and tikanga Māori.

This name was recommended by Kowhai Olsen from Te Ahiwaru Waiohua.

Kieran Way

(alternative 2)

In Gaelic meaning black. Papatoetoe in its previous swampland setting supported native species toetoe and raupo. Black swamp pools being used to stain clothing (piupiu and korowai threads) harakeke muka.

This name was recommended by Kowhai Olsen from Te Ahiwaru Waiohua.

However, the applicant does have concerns on the meaning of “black” and wish not to proceed with this name.

 

13.     All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity.  It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14.     Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15.     ‘Way’ is an acceptable road type for the new private road, suiting the form and layout of the COAL.

16.     Community groups and mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     This report seeks the local board’s decision and this decision is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20.     To aid local board decision making, council’s guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate.   The guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications, and in this instance, the process has been adhered to.

21.     On 19 October 2020 mana whenua were contacted by the applicant, through the Resource Consent department’s central facilitation process, as set out in the guidelines. Representatives of the following groups with an interest in the general area were contacted:

·    Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

·    Ngāti Maru (Ngāti Maru Rūnanga Trust)

·    Ngāti Pāoa (Ngāti Paoa Iwi Trust)

·    Ngāti Pāoa (Ngāti Paoa Trust Board)

·    Ngāti Tamaterā (Ngāti Tamaterā Settlement Trust)

·    Ngāti Te Ata (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

·    Ngāti Whanaunga (Ngāti Whanaunga Incorporated)

·    Te Ahiwaru – Waiohua (Makaurau Marae Māori Trust)

·    Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

·    Te Kawerau a Maki (Te Kawerau Iwi Settlement Trust)

·    Waikato – Tainui (Te Whakakitenga o Waikato Incorporated) (withdrew from discussion)

·    Ngāti Tamaoho (Ngāti Tamaoho Trust).

22.     By the close of the consultation period, responses, comments, and feedback were received from Ngāti Whanaunga (Ngāti Whanaunga Incorporated), Te Ahiwaru – Waiohua (Makaurau Marae Māori Trust) and Waikato – Tainui (Te Whakakitenga o Waikato Incorporated).

Waikato-Tainui supports mana whenua to take the lead role and withdrew from the discussion on 19th October 2020.

Correspondence has been received from Kowhai Olsen from Makaurau Marae Māori Trust on behalf of Te Ahiwaru raising general concerns about Te Ahiwaru and the road naming decision making process, a matter being addressed outside of this report. Three proposed names have been recommended in consultation with Ms. Olsen, with her support being obtained on 23rd March 2021.

Ngāti Whanaunga discussed the application by phone with the agent, suggesting he could undertake an investigation. However, no further action has been undertaken, or comment received.

In summary then, mana whenua comment has provided on the proposed road names and the names proposed have been identified in consultation with mana whenua.

23.     This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

24.     The road naming process does not raise any financial implications for council.

25.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

27.     Approved road names are notified to LINZ and recorded on its New Zealand wide land information database.  LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Site & Location Map

115

     

Ngā kaihaina

Signatories

Author

Andrea Muhme - Planner

Authorisers

David Snowdon - Team Leader Subdivision

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

20 April 2021

 

 

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Ōtara-Papatoetoe Local Board

20 April 2021

 

 

Ōtara-Papatoetoe Local Board Grants Programme 2021/2022

File No.: CP2021/03447

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Ōtara-Papatoetoe Grants Programme 2021/2022.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3.       The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year.

4.       This report presents the Ōtara-Papatoetoe Grants Programme 2021/2022 for adoption as provided in Attachment A to this report.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      adopt the Ōtara-Papatoetoe Grants Programme 2021/2022 provided in Attachment A.

 

 

Horopaki

Context

5.       The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6.       The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7.       The local board community grants programme includes:

·            outcomes as identified in the local board plan

·            specific local board grant priorities

·            which grant types will operate, the number of grant rounds and opening and closing         dates

·            any additional criteria or exclusions that will apply

·            other factors the local board consider to be significant to their decision-making.

8.       Once the local board grants programme 2021/2022 has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The new Grants Programme has been workshopped with the local board and feedback incorporated into the grants programme for 2021/2022.

Tauākī whakaaweawe āhuarangi

Climate impact statement

10.     The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through the support of projects that address food production and food waste; alternative transport methods; community energy efficiency education and behaviour change; build community resilience and support tree planting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

12.     Based on the main focus of an application, a subject matter expert from the relevant council unit will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13.     The grants programme has been developed by the local board to set the direction of its grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

14.     All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

15.     The allocation of grants to community groups is within the adopted Long-term Plan 2018 -2028 and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

16.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

17.     An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels, including the council website, local board Facebook page and communication with past recipients of grants.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ōtara-Papatoetoe Grants Programme 2021/2022

121

     

Ngā kaihaina

Signatories

Author

Fran Hayton - Principal Grants Advsr & Incentives TL

Authorisers

Marion Davies - Grants and Incentives Manager

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

20 April 2021

 

 

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Ōtara-Papatoetoe Local Board

20 April 2021

 

 

To seek approval of changes to the Ōtara-Papatoetoe Local Board Community Facilities work programme 2020-2023.

File No.: CP2021/03699

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval of changes to the Ōtara-Papatoetoe Local Board Community Facilities work programme 2020-2023.

Whakarāpopototanga matua

Executive summary

2.       The Ōtara-Papatoetoe Local Board approved the Community Facilities Work Programme 2020-2023 in August 2020 (resolution OP/2020/108).

3.       As projects progress through the design and delivery process the specific work required and the cost of delivery can change, impacting the approved budget.  As a result, variations are required to the work programme to accommodate final costs for some projects. 

4.       Staff have identified three projects which require less local renewal funding than the funding allocated in the financial year 2020/2021. As a result, cost savings of $111,805 asset-based services (ABS) capital expenditure funding (Local Renewal) have been achieved. At the discretion and prioritisation of the Ōtara-Papatoetoe Local Board these saving are available for allocation to projects in the 2020/2021 financial year. The projects from which savings are available are:

i)        SharePoint ID 2558 Tupu Youth Library - replace roof, achieved a realised cost saving of $68,870.

ii)       SharePoint ID 2539 Ōtara Business Hub - roof renewal, achieved a realised cost saving of $41,985.

iii)      SharePoint ID 2541 Ōtara-Papatoetoe - renew park public amenities FY18+, achieved a realised cost saving of $950.

5.       Staff have identified two projects that are at different stages of development and are anticipated to cost more than originally projected.

i)        SharePoint ID 2650 Aorere Park - renew toilet and changing room facility, which will require additional local renewal funding in financial year 2020/2021, to the estimated value of $92,805 to continue progressing the design and consent stage.

ii)       SharePoint ID 3372 East Tamaki Rugby Football Club - replace sports field lights, which will require additional local renewal funding in financial year 2020/2021, to the estimated value of $19,000 as a result of scope increase.

6.       One project is proposed to be included in the Risk Adjusted Programme to enable early                                delivery.

i)        SharePoint ID 2453 (OLI) Ngāti Ōtara Park - develop multi-purpose facility and park.

7.       The proposed variations are within the local board 2020/2021 financial year budget envelope and will not substantially impact the approved projects or the overall work programme. 


 

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      note there is a cost saving of $111,805 asset-based services (ABS) capital expenditure in financial year 2020/2021 for the following capital projects:

i)        SharePoint ID 2558 Tupu Youth Library - replace roof, achieved a realised cost saving of $68,870

ii)       SharePoint ID 2539 Ōtara Business Hub - roof renewal, achieved a realised cost saving of $41,985

iii)      SharePoint ID 2541 Ōtara-Papatoetoe - renew park public amenities FY18+, achieved a realised cost saving of $950

b)      approve the reallocation of $111,805 of asset-based services (ABS) capital expenditure in financial year 2020/2021 to the following capital projects:

i)        SharePoint ID 2650 Aorere Park - renew toilet and changing room facility, which will require additional local renewal funding in financial year 2020/2021, to the estimated value of $92,805

ii)       SharePoint ID 3372 East Tamaki Rugby Football Club - replace sports field lights, which will require additional local renewal funding in financial year 2020/2021, to the estimated value of $19,000

c)      approve the following project for inclusion in the Risk Adjusted Programme (RAP), within the Community Facilities work programme 2020-2023, to enable early delivery in the 2020/2021 financial year:

i)        SharePoint ID 2453 (OLI) Ngāti Ōtara Park - develop multi-purpose facility and park.

 

Horopaki

Context

8.       The Ōtara-Papatoetoe Local Board approved the Community Facilities work programme 2020-2023 in August 2020 (resolution OP/2020/108). The budget allocated for all projects in the work programme are best estimates only. Project costings are subject to change and refinement as projects progress through the design and delivery process. As a result, amendments may be required to the work programme to accommodate final project costs.

9.       The delivery timeline of a project may change following the completion of the investigation and design phase of a project. This may also require a variation to the programme.

Financial Year 2020/2021 Variations 

10.     Staff have identified required changes to the work programme in financial year 2020/2021 to ensure delivery of approved projects, and the utilisation of available Asset Based Service (ABS): capital expenditure (Capex) – Local Renewals funding. The proposed variations are detailed under the Analysis and Advice section of this report - Table 1.    

Budget Reductions 

11.     Three projects were completed ahead of schedule and under budget, and as a result, require less local renewals funding than anticipated in the financial year 2020/2021 totaling a saving of $111,805. This funding is available to be reallocated at the discretion and prioritisation of the Ōtara-Papatoetoe Local Board.

 

Budget Increases 

Local Renewals - Asset Based Service (ABS): Capital Expenditure (Capex)

12.     Two projects require additional local renewals funding to complete the design and delivery in the financial year 2020/2021, at a total cost of $111,805 due to variations to the scope of works and to the design, resulting in higher than anticipated costs incurred following further investigations.

13.     East Tamaki Rugby Football Club - replace sports field lights (SharePoint ID 3372), requires additional local renewal funding in financial year 2020/2021, to the estimated value of $19,000. The cost increase is attributed to changes to the scope of works in the form of an addition from the original scope of works.

14.     Further investigations determined that the lighting infrastructure at fields two, three and four need to be replaced. The electrical power infrastructure such as the distribution pillar boxes also needed to be replaced, as well as lighting control pillar boxes one and two. The additional works that have now been identified were not within the original project scope, leading to pressure on the project budget and schedule.

15.     The proposed revised project scope includes supply and installation of lighting infrastructure (light-emitting diode, commonly called LED) for the four fields (as illustrated in figure 1) and electrical power infrastructure such as the distribution pillar boxes as well as lighting control pillar boxes one and two.

Figure 1: East Tamaki Reserve – Sports field 1,2,3 and 4

16.     Aorere Park - renew toilet and changing room facility (SharePoint ID 2650), requires additional local renewal funding in financial year 2020/2021, to the estimated value of $92,805. A number of factors are responsible for the recent increases in the cost of design and construction outlined in the report. 

17.     Initial consultation with the local board and stakeholders was undertaken to help inform the concept design process. The feedback received during the investigation and design process has resulted in the reconsideration of the draft concept design.

18.     Two draft concept designs were completed and presented to the local board at a workshop on the 11 August 2020 for consideration.

19.     The local board supported the idea of demolition and rebuild of the ablution block and changing room facilities within the existing footprint, in principle.

20.     The local board expressed a desire for additional provision of a toilet pan from a two toilet-pan to a three toilet-pan ablution block.

21.     The draft design concepts were circulated to Auckland Council Design Team, and feedback sought on proposed concept design for Aorere Park toilets and changing rooms.

22.     The feedback received from the Principal Design Open Space and Parks, Sports and Recreation indicated a proposed change to levels of service for changing room facilities in the ‘Auckland Council Local and Sports Park Design Guidelines for Changing Rooms and Public Toilets’.

23.     Recent stakeholder consultation with Fédération Internationale de Football Association (FIFA) have resulted in the proposed change in service level to include private individual lockable shower cubicles. The aim is to deliver inclusive female friendly built environments that meet the current and future needs of sport and recreation participants.

24.     The effect of these proposed changes of the ablution block and changing room facilities has led to an increase to the size of the building footprint. This has led to marked increases in the cost of design, consenting and construction.

25.     Costs will include:

·        any further required specialist reports

·        assessments or investigations

·        revised concept design

·        developed and detail design

·        engineering approvals

·        any required consents, including Resource and Building consents

·        construction observation.

26.     Arch Office has been engaged by Auckland Council to progress the concept design. The design will incorporate feedback received at the local board workshop held on 11 August 2020 and 9 March 2021, as well as including key aspects highlighted through the stakeholder engagement process.

Risk adjusted programme

27.     One project, the Ngati Ōtara Multisport facility, has been identified for inclusion in the Risk Adjusted Programme to enable early delivery in the financial year 2020/2021.

Tātaritanga me ngā tohutohu

Analysis and advice

28.     Staff recommend variations to the Community Facilities Work Programme 2020-2023 for the financial year 2020/2021 as outlined in table 1 below.

29.     The amount of savings will offset the budget shortfalls and the required variations are within the local board local renewals budget envelope for the financial year 2020/2021.

Table 1: Community Facilities work programme 2020-2023 - variations required for financial year 2020/2021

 

SharePoint ID

Activity Name

Budget variations FY2020/2021

Description

 

2558

Tupu Youth Library - replace roof

·    Renewals budget reduction of $68,870

·    Approved 2020/2021 budget $78,234

·    Revised 2020/2021 budget $9,363.42

Phase: Close

 

Total Project Cost: $1,176,129

 

The project spans over multiple financial years.

 

Rationale: The project was delivered ahead of schedule and under budget.

 

2539

Ōtara Business Hub - roof renewal

·    Renewals budget reduction of $41,985

·    Approved 2020/2021 budget $44,765

·    Revised 2020/2021 budget $2,780

Phase: Close

 

Total Project Cost: $514,763

 

The project spans over multiple financial years.

 

Rationale: The project was delivered ahead of schedule and under budget.

2541

Ōtara-Papatoetoe - renew park public amenities FY18+

·    Renewals budget reduction of $950

·    Approved 2020/2021 budget $30,000

·    Revised 2020/2021 budget $29,077

Phase: Close

 

Total Project Cost: $392,712

 

The project spans over multiple financial years.

 

Rationale: The project was delivered ahead of schedule and under budget.

 

 

2650

Aorere Park - renew toilet and changing room facility

·    Renewals budget increase of $92,805

·    Approved 2020/2021 budget $50,000

·      Proposed revised 2020/2021 budget $142,805

Phase: Plan

 

Revised cost estimate in financial year 2020/2021: $142,805

 

Rationale:

At the Ōtara-Papatoetoe Local Board workshop on 11 August 2020 draft concept designs were presented where feedback was sought on the concept ideas.

Local board members raised the following in response to the presentation:

What level of services the new toilet should provide. The board expressed a desire to increase the toilet pans from a two toilet-pan to a three toilet-pan.

The draft design concepts were circulated to Auckland Council Design Team and feedback sought on proposed concept design for Aorere Park toilets and changing rooms.

Recent stakeholder consultation with (FIFA) have resulted in the proposed change in service level to include a private individual lockable shower cubicle.

The effect of these proposed changes has led to an increase to the size of the building footprint which has resulted in an increase in the project cost.

 

Costs will include any further required specialist reports, assessments or investigations, revised concept design, developed and detail design, engineering, any required consents, including Resource and Building consents, Engineering approvals and construction observation.

 

3372

East Tamaki Rugby Football Club - replace sports field lights

·    Renewal budget increase of $19,000

·    Approved 2020/2021 budget $170,000

·    Proposed revised 2020/2021 budget $189,000

Phase: Initiate

 

Revised cost estimate in financial year 2020/2021: $189,000

 

Original scope of works: Replace sixteen main field lights.

 

Rationale: During work programme development, the project cost is the current best estimate.

During the investigation phase of the project, it was identified that an additional seven training lights need to be upgraded. The main distribution pillar box also needs to be replaced, as well as lighting control pillar boxes one and two. These were not part of the original scope. This has resulted in an increase in scope, requiring an equivalent increase in budget to deliver the desired outcome.

 

2453

(OLI) Ngāti Ōtara Park - develop multi-purpose facility and park

Add to the financial year 2020/2021 Risk Adjusted Programme

Approval for inclusion in the Risk Adjusted Programme will enable the completion of physical works in financial year 2020/2021.

 

30.     Staff will ensure that the proposed variations are within the local board’s financial year 2020/2021 budget envelope. The variations will not substantially impact the approved projects or the overall work programme. 

Tauākī whakaaweawe āhuarangi

Climate impact statement

31.     The council’s climate goals as set out in Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan area:

·    To reduce greenhouse gas emissions to reach net zero emissions by 2050 and

·    To prepare the region for the adverse impacts of climate change.

32.     The budget variations have no direct effect on climate change.  Each project will be considered individually to assess the impacts of climate change and the approach to reduce greenhouse gas emissions. The sorts of impacts to be considered include:

·    maximum upcycling and recycling of old material

·    installation of energy efficiency measures

·    building design to ensure the maximum lifetime and efficiency of the building is obtained

·    lifecycle impacts of construction materials (embodied emissions)

·    exposure of building location to climate change hazards (sea level rise, flooding (floodplains), drought, heat island effect)

·    anticipated increase in carbon emissions from construction, including contractor emissions

·    lifecycle impacts of construction materials.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33.     The decision sought for this report has no direct impact on other parts of the council group.  The overall 2020-2023 work programme was developed through a collaborative approach by operational council departments, with each department represented in an integrated team.

34.     Where appropriate, subject matter expert advice has been sought from other departments of council relating to specific work programme items.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35.     Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities.

36.     The activities in the work programme align with the Ōtara-Papatoetoe Local Board Plan 2020 outcomes and objectives:

Outcome 

Objective 

Outcome 4: Parks and facilities that meet our people’s needs

Ensuring our parks and facilities meet local needs for sports, recreation, and community activity

 

37.     There will be wider valuable social and physical activity outcomes resulting from this project, with the aim of increasing women and girls participating in sport.

38.     This project is directly aligned to the Government's 2018 Strategy for Women and Girls in Sport and Active Recreation. “Providing these appropriate, high-quality and safe facilities will help ensure that women and girls, in all roles, are visible, feel positive about the contribution they make, and value being involved and participating in all levels of sport and active recreation.”

39.     The proposed project amendments to the approved work programme, including changes to budget allocation and timing, were discussed with the local board at a workshop held on 11 August 2020 and 9 March 2021.

Tauākī whakaaweawe Māori

Māori impact statement

40.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

41.     The Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori.

42.     Where aspects or the work programme are anticipated to have an impact on activities of importance to Māori, then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

43.     The proposed variations are within the local board 2020/2021 financial year budget envelope and will not substantially impact on the overall work programme. Any unallocated cost savings will return to council savings.  The proposed reallocation allows the use of the budget on current projects which are of priority to the local board and offer local procurement opportunities.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44.     The COVID-19 pandemic could have a further negative impact on the delivery of the work programme if the COVID-19 alert level changes.

45.     If the proposed variations to the work programme are not approved, there is a risk that the projects identified may not be delivered within the 2020/2021 financial year.

46.     If assets are not renewed in a timely way, they may deteriorate further and need to be closed or removed.  Staff will continue to monitor the condition of the assets and consider action to be taken in the future. 

Ngā koringa ā-muri

Next steps

47.     Subject to local board approval, the budget variations will be made to the projects outlined in the report. 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Linda Pillay - Work Programme Lead

Authorisers

Kim O’Neill - Head of Stakeholder and Land Advisory

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

20 April 2021

 

 

Statement of proposal to amend the Animal Management Bylaw and controls

File No.: CP2021/02949

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek support on the draft statement of proposal to amend the Te Kaunihera o Tāmaki Makaurau Ture-ā-rohe Tiaki Kararehe / Auckland Council Animal Management Bylaw 2015 and associated controls before it is approved for public consultation.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its view on the statement of proposal to amend the Animal Management Bylaw 2015 and controls, staff have prepared a draft proposal.

3.       The draft proposal would continue to enable council to regulate the keeping of animals in order to minimise risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places caused by people interacting with animals.

4.       The main draft proposed changes are to:

·    require an approval to keep more than two standard beehives on urban properties with an area less than 2000 square metres (no approval currently required)

·    incorporate rules from another bylaw about the feeding of animals on private property

·    improve the definitions of ‘nuisance’ and ‘public place’

·    update the format and wording of the Bylaw and controls to make them easier to read and understand.

5.       Staff recommend that the local board provide its view on the draft proposal.

6.       There is a reputational risk that the draft proposal or the local board’s views do not reflect the view of people in the local board area. This risk would be partly mitigated by the opportunity for the local board to provide views on public feedback prior to a final decision.

7.       The local board views will be provided to the Regulatory Committee in May to recommend a statement of proposal to the Governing Body. Public consultation is scheduled for July, deliberations in November and a final Governing Body decision in December 2021.

Ngā tūtohunga

Recommendation/s

That the Local Board:

a)      support the draft statement of proposal in Attachment A of this agenda report to amend the Auckland Council Animal Management Bylaw 2015 and associated controls for public consultation.

Horopaki

Context

The Animal Management Bylaw enables council to regulate the keeping of animals

8.       The Te Kaunihera o Tāmaki Makaurau Ture-ā-rohe Tiaki Kararehe 2015 / Auckland Council Animal Management Bylaw 2015 (Bylaw) and associated controls (controls) seeks to minimise animal-related risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places.

9.       The Bylaw and controls achieve this by specifying rules about animal ownership and interaction and by limiting ownership of specific animals in urban areas.

10.     The rules are administered by councils Regulatory Compliance team using a graduated approach to compliance.

11.     The Bylaw and controls are one part of a wider regulatory framework. For example, the Animal Products Act 1999 and Animal Welfare Act 1999 for animal welfare, Resource Management Act 1991 and Biosecurity Act 1993 to protect the environment and Dog Control Act 1996 for dog management.

The Regulatory Committee have decided to amend the Bylaw and controls

12.     The Regulatory Committee decided to commence the process to amend the Bylaw as follows:

17 March 2020

(REG/2020/17)

Regulatory Committee endorsed the statutory bylaw review findings that:

·   a bylaw is still the most appropriate way to manage specific animal issues in relation to people, for example limiting the number of poultry in urban residential areas minimises noise and odour nuisance to neighbours

·   the current Bylaw approach is appropriate, but the content, structure and wording could be improved

·   the current Bylaw does not give rise to any implications under, and is not inconsistent with, the New Zealand Bill of Rights Act 1990.

17 November 2020

(REG/2020/78)

Regulatory Committee instructed staff to draft an amended Bylaw (Option two) after considering four options:

·   Option one: status quo – confirm (retain) current Bylaw

·   Option two: amend the current Bylaw – improve the status quo

·   Option three: replace the current Bylaw – new bylaw about animals

·   Option four: revoke Bylaw – no bylaw and instead rely on other existing methods.

13.     Staff have prepared a draft statement of proposal (draft proposal) to implement the decision of the Regulatory Committee by amending the Bylaw and controls (Attachment A).

14.     The draft proposal includes the reasons and decisions leading to the proposed amendments and a comparison between the existing and amended bylaws and controls.

The local board has an opportunity to provide its views on the draft proposal 

15.     The local board has an opportunity to provide its views on the draft proposal in Attachment A by resolution to the Regulatory Committee before it is finalised for public consultation.

16.     For example, the board could support the draft proposal for public consultation, recommend changes, or defer comment until after it has considered public feedback on the proposal.

Tātaritanga me ngā tohutohu

Analysis and advice

The draft proposal makes improvements to the current bylaw and controls

17.     The draft proposal seeks to improve the current Bylaw and controls to minimise risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places. The table below summarises the main draft proposals in comparison to the current Bylaw.

Draft proposals

Reasons for draft proposal

Require an approval to keep more than two standard beehives on urban properties with an area less than 2000 square metres (no approval currently required)

·  to minimise bee-related nuisance in areas with growing population density while still allowing for the keeping of bees in urban areas.

Incorporate rules from another bylaw about the feeding of animals on private property

·  to streamline rules about animals into a single bylaw, as existing rules about the feeding of wild and feral animals on private property are currently included in the Property Maintenance and Nuisance Bylaw 2015

·  moving this clause to the Bylaw was suggested in the review findings to the Property Maintenance and Nuisance Bylaw (REG/2020/50).

Improve definitions of ‘nuisance’ and ‘public place’

·  to align with the definitions in the Public Safety and Nuisance Bylaw 2013 to improve consistency across council bylaws.

Update the Bylaw format and structure

·  to align with best practice for bylaw drafting and make the Bylaw easier to read and understand.

18.     Limits on the number of beehives and stock would continue to only apply to urban areas as defined within the Auckland Unitary Plan, for example:

·   Aotea/Great Barrier has no urban areas and is not subject to these limits

·   rural townships such as Helensville and Clevedon are urban areas.

The draft proposal complies with statutory requirements

19.     The draft proposal has been prepared in accordance with statutory requirements. The amended Bylaw and controls:

·    help minimise risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places

·    use a format and words that are easier to read and understand

·    are authorised by statute, not repugnant to other legislation and not unreasonable

·    do not give rise to any implications and are not inconsistent with the New Zealand Bill of Rights Act 1990.

Staff recommend the local board consider providing its views on the draft proposal

20.     Staff recommend that the local board consider the draft proposal and whether it wishes to provide its views by resolution to the Regulatory Committee.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22.     The draft proposal impacts councils Regulatory Compliance team, who implement the Bylaw. The unit is aware of the impacts of the draft proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     The Bylaw is important to local boards as it is an area of high community interest. They also have the delegated authority to make conditions about horse riding in public places.

24.     Local board views on the review were provided in September 2019 as outlined in Attachment B. The main view of local board members during the review was to improve the Bylaw’s clarity, minimise the misuse of council-controlled public places and to address animal-specific controls. The Regulatory Committee as part of its decisions on options on 17 November 2020 (REG/2020/78) directed staff to address some but not all views provided as outlined in Attachment C.

25.     The local board has an opportunity in this report to provide its views on the draft proposal by resolution to the Regulatory Committee.

26.     The local board will also have further opportunity to provide its to a Bylaw Panel on any public feedback to the proposal from people in the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

27.     The Bylaw has significance for Māori as kaitiaki of Papatūānuku.

28.     Staff discussed the Bylaw with mana whenua at the Infrastructure and Environmental Services Mana Whenua hui in April 2019. The main view of mana whenua was to improve the clarity and how it relates to Māori and papakāinga. The draft proposal addresses this by clarifying that limits on the ownership of animals in urban areas do not apply to papakāinga within the Māori Purpose Zone of the Auckland Council Unitary Plan.

29.     Mana whenua and mataawaka will also have opportunity to provide further feedback during the public consultative process on the proposal.

Ngā ritenga ā-pūtea

Financial implications

30.     There are no financial implications to the local board for any decisions to support the draft proposal for public consultation. The Governing Body will consider any financial implications associated with public notification at a later date.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     The following risk has been identified

If...

Then...

Mitigation

The draft proposal or the local board’s views do not reflect the view of people in the local board area

there may be negative attention to council regarding the Bylaw.

The local board will have an opportunity to consider any public feedback and provide its formal views to a Bylaw Panel prior to the final decision.

 

Ngā koringa ā-muri

Next steps

32.     Staff will present a proposal and any local board views to the Regulatory Committee on 11 May 2021. The next steps are shown in the diagram below.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Statement of Proposal

141

b

Attachment B - Previous Local Board Views

229

c

Attachment C - Regulatory Committee Decisions on Bylaw Improvements

235

     

Ngā kaihaina

Signatories

Authors

Breanna Hawthorne - Policy Analyst

Saralee Gore - Graduate Policy Advisor

Authorisers

Paul Wilson - Team Leader Bylaws

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

20 April 2021

 

 

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Ōtara-Papatoetoe Local Board

20 April 2021

 

 

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Ōtara-Papatoetoe Local Board

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Ōtara-Papatoetoe Local Board

20 April 2021

 

 

Proposal to make a new Public Trading and Events Bylaw

File No.: CP2021/03233

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek support on the draft proposal to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-rohe Tauhokohoko, Takunetanga, me ngā Whakaahua i ngā Wāhi Marea 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 before it is finalised for public consultation.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its view on the proposal to make a new Public Trading, Events and Filming Bylaw, staff have prepared a draft proposal.

3.       The draft proposal would continue to enable council to regulate trading activities, events and filming to minimise risks to public safety, nuisance and the misuse of council-controlled public places.[1]

4.       The main draft proposals are to:

·  continue to regulate trading,[2] events and filming in a similar way to the current Bylaw

·  set specific rules for rental micromobility devices

·  identify filming in a separate category to events

·  merge trading activities such as busking and pavement art under street performance

·  update the Bylaw format, structure, definitions, the title, exemptions, approval conditions and other matters to make a new bylaw easier to understand and comply with.

5.       Staff recommend that the local board provide its view on the draft proposal.

6.       There is a reputational risk that the draft proposal or the local board’s views do not reflect the view of people in their local board area. This risk would be partly mitigated by the opportunity for the local board to provide views on public feedback prior to a final decision.

7.       The local board views will be provided to the Regulatory Committee in May to recommend a proposal to the Governing Body. Public consultation is scheduled for July, deliberations for October and a final Governing Body decision for November 2021.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)         support the draft Statement of Proposal in Attachment A of this agenda report to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-rohe Tauhokohoko, Takunetanga, me ngā Whakaahua i ngā Wāhi Marea 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 for public consultation.

 

 

 

Horopaki

Context

The Bylaw regulates trading, events and filming in council-controlled public places

8.       Te Kaunihera o Tāmaki Makaurau Ture ā-rohe Tauhokohoko, Takunetanga, me ngā Whakaahua i ngā Wāhi Marea 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 (Bylaw) seeks to minimise risks to public safety, nuisance and the misuse of council-controlled public places caused by trading activities (including micromobility), events and filming.

9.       The Bylaw:

·    achieves this by requiring prior approval for most trading, event and filming activities and enabling council to make additional requirements in a separate control[3]

·    is administered by several council departments and council-controlled organisations

·    is enforced by the Licencing and Regulatory Compliance unit using a graduated compliance model (information / education / enforcement)

·    is one part of a wider regulatory framework of Acts, regulations and bylaws.[4]

·    will expire on 26 February 2022, meaning council must adopt a new bylaw before that date to avoid a regulatory gap.

The Regulatory Committee decided to make a new bylaw

10.     The Regulatory Committee requested staff commence the process to make a new bylaw:

11.     Staff have prepared a draft proposal to implement the decision of the committee (Attachment A). The draft proposal presents the reasons and decisions which led to a new bylaw being proposed and provides a comparison between the current and proposed bylaws.

The local board has an opportunity to provide its views on the draft proposal

12.     The local board has an opportunity to provide its views on the draft proposal in Attachment A by resolution to the Regulatory Committee before it is finalised for public consultation.

13.     For example, the board could support the draft proposal for public consultation, recommend changes or defer comment until after it has considered public feedback on the proposal.

Tātaritanga me ngā tohutohu

Analysis and advice

The draft Proposal makes a new Public Trading and Events Bylaw

14.     The draft proposal makes a new Public Trading and Events Bylaw to better minimise public safety risks, nuisance and misuse of council-controlled public places.

15.     The table below summarises the main proposals in comparison to the current Bylaw:

Main proposals

Reasons for proposals

· continue to regulate trading activities, events and filming in a similar way to the current Bylaw

· to continue to regulate trading activities, events and filming in council-controlled public places by requiring an approval (licence or permit)

· to continue to retain existing exemptions to holding an approval

· to continue to set approval conditions and grant approvals with or without conditions when deciding an application.

· set more specific rules for rental micromobility devices

· to include specific rules for rental micromobility independently from mobile trading due to higher risk to public safety from power-assisted devices

· to reflect conditions as set in codes of practice

· to make a bylaw easier to understand and comply with.

· identify filming as a separate category to events

· to reflect the lower risk to public safety and nuisance as filming activities do not directly involve the public

· to make a new bylaw easier to understand and comply with.

· merge some trading activities such as busking and pavement art under street performance

· to reflect how busking and pavement art are regulated in practise under the street performance approval

· to make a new bylaw easier to understand and comply with.

· update the Bylaw format and structure, clarify definitions, title, exemptions, approval conditions and other matters

· to ensure and apply consistent approach to council regulation

· to ensure more responsive structure and rules to help minimise risks to public safety, nuisance and misuse of council-controlled public places

· to make a new bylaw easier to understand and comply with

· to comply with the best practice bylaw drafting standards.

The draft proposal complies with statutory requirements

16.     The draft new Bylaw has been prepared in accordance with statutory requirements to:

·    help minimise safety risks, nuisance and misuse of council-controlled public places

·    use a format and wording that are easier to read, understand and comply with than the current Bylaw and meet bylaw drafting standards

·    be authorised by statute, not repugnant to other legislation, or be unreasonable

·    not give rise to any implications and not be consistent with the Bill of Rights Act

·    not be inconsistent with the Reserves Act, Resource Management Act, Auckland Unitary Plan, Trespass Act, Fair Trading Act, Customer Guarantees Act, Road User Rule, Waitakere Ranges Heritage Area Act, Electricity (Safety) Regulations, Auckland Council Public Safety and Nuisance Bylaw and Signage Bylaw.

Staff recommend the local board consider providing its views on the draft proposal

17.     Staff recommend that the local board consider the draft proposal and whether it wishes to provide its views by resolution to the Regulatory Committee.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     The draft proposal impacts the operations of several council departments and council-controlled organisations. This includes Auckland Council’s Licencing and Regulatory Compliance Unit, Events in Regional Service Planning, Investment and Partnerships Unit, Alcohol Licencing and Environmental Health Unit, Auckland Unlimited (previously known as Auckland Tourism, Events and Economic Development), Screen Auckland and Auckland Transport.

20.     Relevant staff are aware of the impacts of the draft proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.     The draft new Bylaw impacts on local governance as it regulates trading, events and filming activities in council-controlled public places, for example local parks.

22.     Representative local board views were provided in February 2021 through a joint working party established by the Regulatory Committee.[5] The main views of group members were unanimous support for a new bylaw and suggestions on the detailed content.[6]

23.     These views were considered by the Regulatory Committee on 16 February 2021 (REG/2021/4). The committee directed staff to draft a new Bylaw. Suggestions on the detailed content are included in the draft new Bylaw.

24.     The local board has an opportunity to provide its views on the draft proposal by resolution to the Regulatory Committee.

25.     The local board will have further opportunity to provide its views to a Bylaw Panel on any public feedback to the Proposal from people in their local board area.

Tauākī whakaaweawe Māori

Māori impact statement

26.     The Bylaw supports the Māori Plan for Tāmaki Makaurau by facilitating opportunities for Māori business owners such as those participating in major or international events to promote distinctive identity, build exposure and establish valuable networks.

27.     Feedback from mana whenua and some Māori license and permit holders highlighted a particular interest and concern for environmental impacts such as ineffective waste management at events and the limited level of enforcement.

28.     The draft proposal continues to address waste management at events by requiring compliance with a waste plan in a way that is easier to understand. Other concerns for better enforcement relate to implementation rather than the making of a new bylaw and have been forwarded to relevant staff.

29.     Staff will proactively engage with mana whenua and mataawaka during the public consultative process to ensure Māori are able to provide their views on the proposal.

Ngā ritenga ā-pūtea

Financial implications

30.     There are no financial implications to the local board for any decisions to support the draft proposal for public consultation. The Governing Body will consider any financial implications associated with public notification at a later date.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     The following risk has been identified:

If...

Then...

Mitigation

The views of the local board on the draft Proposal may differ from the views of people in the community.

There may be negative attention to council regarding the Bylaw.

The local board will have an opportunity to consider any public feedback and provide its formal views to a Bylaw Panel prior to the final decision being made.

Ngā koringa ā-muri

Next steps

32.     Staff will present a proposal and any local board views to the Regulatory Committee on 11 May 2021. The next steps are shown in the diagram below:

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Statement of Proposal

243

     

Ngā kaihaina

Signatories

Authors

Magda Findlik - Principal Policy Analyst

Sam Bunge - Policy Advisor

Authorisers

Paul Wilson - Team Leader Bylaws

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

20 April 2021

 

 

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Ōtara-Papatoetoe Local Board

20 April 2021

 

 

Public feedback on proposal to make new navigation rules

File No.: CP2021/03392

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek views on how the Bylaw Panel should address matters raised in public feedback to the proposal to make new navigation rules, before a final decision is made.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its views on how a Bylaw Panel should address matters raised in public feedback to the proposal to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021 / Auckland Council Navigation Bylaw 2021 and associated controls, staff have prepared summary and deliberation reports.

3.       The proposal continues to regulate the use of Auckland’s navigable waters (for example by recreational vessels, kite boarders, swimmers, divers, ferries and cargo vessels) to help minimise the risk of accidents, nuisance and damage.

4.       The main proposals are to:

·      increase the maximum speed limit on the Waitemata Harbour Zone to 18 knots to allow faster movement of public transport vessels, but still travel at a safe speed

·      clarify existing rules, including about swimming, events and support vessels

·      make new rules about novel craft (for example a motorised surfboard)

·      align rules about the use of Ōrākei Basin with current accepted practices

·      remove rules about licensing of commercial vessels for hire and marine mammal protections as these are more appropriately addressed in separate legislation

·      update the format and wording of the rules to be easier to read and understand.

5.       Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, and if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6.       There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.

7.       The Bylaw Panel will consider all local board views and public feedback, deliberate and make recommendations to the Governing Body on 7 May 2021. The Governing Body will make a final decision in July 2021.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receive the public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021 / Auckland Council Navigation Safety Bylaw 2021 and associated controls as attached to this agenda report

b)      provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation a) to assist the Bylaw Panel in its deliberations

c)      appoint one or more local board members to present the views in b) to the Bylaw Panel on 7 May 2021

d)      delegate authority to the local board chair to appoint replacement(s) to the persons in c) should an appointed member be unable to present to the Bylaw Panel on 7 May 2021.

Horopaki

Context

The Navigation Safety Bylaw and controls regulate activity on Auckland’s navigable waters

8.       The Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021 / Auckland Council Navigation Bylaw 2021 and associated controls makes rules that seek to minimise the risk of accidents, nuisance and damage within Auckland’s navigable waters.

9.       The rules are administered by the Harbourmaster using a graduated approach to compliance. This includes the use of infringement fines as an alternative to prosecution.

10.     The Bylaw is one part of a wider regulatory framework that includes the:

·      Maritime Transport Act and Maritime Rules that impose national water safety rules

·      Resource Management Act to protect the environment

·      Marine Mammal Protection Act to protect marine mammals.

11.     The Bylaw expires on 31 July 2021. Council must adopt a new bylaw before that date to avoid a regulatory gap.

Council proposed a new Bylaw and associated controls for public feedback

12.     On 13 October 2020 the Governing Body approved a proposal to make a new Bylaw for public consultation (Item 11, GB/2020/117).

13.     The proposal arose from a statutory review of the Bylaw shown in the figure below.

14.     The proposal regulates the use of Auckland’s navigable waters (for example by recreational vessels, kite boarders, swimmers, divers, ferries and cargo vessels) to help minimise the risk of accidents, nuisance and damage.

15.     The proposal was publicly notified for feedback from 16 November 2020 until 14 February 2021. During that period, council received feedback from 247 people.

Decisions leading to the proposal

The local board has an opportunity to provide views on public feedback

16.     The local board now has an opportunity to provide its views on how a Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

17.     Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 7 May 2021.

18.     The nature of the views is at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

·      indicate support for matters raised in public feedback by people from the local board area

·      recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area supports the proposal

19.     A total of two people and one organisation from the local board area provided feedback to the proposal via online and email feedback. There was unanimous support for proposals 4b, 5 and 6, and split support for all other proposals.

Percentage support of proposal in the local board area

Proposal

Total support from local board area

Total support from people across Auckland

1:        Increase the maximum speed limit on the Waitematā Harbour Zone to 18 knots (from 12 knots) to allow faster movement of vessels (including public transport vessels).

50 per cent (1/2 submitters)

39 per cent

2:        Amend existing rules about carrying a means of communication on vessel, to carrying at least two independent forms of communication on a vessel

50 per cent (1/2 submitters)

70 per cent

3:        Make new rules about novel craft (for example a motorised surfboard)

100 per cent (2/2 submitters)

85 per cent

4a:     Make new rules for the Tamaki River Entrance

50 per cent (1/2 submitters)

69 per cent

4b:     Make new rules for the Commercial Port Area

100 per cent (2/2 submitters)

75 per cent

5:        Align rules about the use of Ōrākei Basin with current accepted practices

100 per cent (2/2 submitters)

71 per cent

6:        Remove rules about licensing of commercial vessels for hire as it more appropriately addressed in separate legislation

100 per cent (2/2 submitters)

77 per cent

7:       Remove rules about marine mammals as it more appropriately addressed in separate legislation

50 per cent (1/2 submitters)

76 per cent

8:       Clarify existing rules (including about swimming, events and support vessels) to be more certain and update the format of the Bylaw to be easier to read and understand

50 per cent (1/2 submitters)

82 per cent

20.     Key themes from feedback from people in the local board area are consistent with key themes from all public feedback. For example, that the proposal:

·    ensures public safety, specifically by creating rules for novel craft

·    create dangerous wake, therefore the speed should be retained at 12 knots or reduced

·    creates clarity, reduces duplication, is more efficient, and is enforceable.

21.     The full proposal can be viewed in the link to the 13 October 2020 Regulatory Committee agenda, page 23 (Attachments A to item 9). Attachments A to D of this report contain a summary of all public feedback, all public feedback related to the local board area, operational and non-bylaw-related feedback and draft Bylaw Panel deliberations report.

Staff recommend the local board provide its views on public feedback

22.     Staff recommend that the local board provide its views on the public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 7 May 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.     There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     The proposal impacts the operation of the Harbourmaster and other council teams involved in resource management, events and public transport (ferry operations). These teams are aware of the impacts of the proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     Local board views were sought on a draft proposal at a workshop in August and business meeting in September 2020 because the topic is considered to have high community interest.

26.     All 21 local boards provided views, most in support of public consultation. A summary of local board views, staff responses and any changes made to the proposal can be viewed in the link to the 13 October 2020 Regulatory committee agenda, page 173 (Attachment B to Item 9).

27.     This report provides an opportunity for the local board to give views on public feedback to the proposal, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

28.     The Bylaw can contribute to the Māori Plan’s key directions and aspirations by supporting safe recreational, cultural and economic activities on Auckland’s navigable waters.

29.     The Bylaw regulates a number of activities undertaken by Māori for example, waka ama, other cultural or sporting events on the water and the operation of commercial vessels.

30.     During the review, mana whenua and mataawaka indicated a preference to provide feedback on any proposed changes to the Bylaw through a public consultation process.

31.     The majority of people identifying as Māori who provided feedback support proposals two through to eight and have split support for proposal one. This is consistent with the overall percentage of public feedback in support.

Ngā ritenga ā-pūtea

Financial implications

32.     There are no financial implications from this decision.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

34.     The Bylaw Panel on 7 May 2021 will consider all formal local board views and public feedback, deliberate, and make recommendations to the Governing Body. The Governing Body will make a final decision on any amendments to the Bylaw in July 2021.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Summary of public feedback

325

b

Public feedback from people in the Ōtara-Papatoetoe Local Board area

347

c

Operational and non-bylaw-related feedback

355

d

Draft Bylaw Panel deliberations report

357

     

Ngā kaihaina

Signatories

Authors

Bayllee Vyle – Policy Analyst

Fereti Lualua - Policy Analyst

Authorisers

Paul Wilson - Team Leader Bylaws

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

20 April 2021

 

 

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20 April 2021

 

 

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Ōtara-Papatoetoe Local Board

20 April 2021

 

 

Review of the Code of Conduct - draft revised code

File No.: CP2021/03975

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek formal feedback on the draft Auckland Council Code of Conduct.

Whakarāpopototanga matua

Executive summary

2.       Every council is required to adopt a Code of Conduct which must set out:

(a)   understandings and expectations adopted by the local authority about the manner in which members may conduct themselves while acting in their capacity as members, including—

(i)    behaviour toward one another, staff, and the public; and

(ii)   disclosure of information, including (but not limited to) the provision of any document, to elected members that—

(A)  is received by, or is in the possession of, an elected member in his or her capacity as an elected member; and

(B)  relates to the ability of the local authority to give effect to any provision of this Act; and

(b)   a general explanation of—

(i)    the Local Government Official Information and Meetings Act 1987.

3.       All elected members must comply with the Code of Conduct adopted by the Governing Body.

4.       Auckland Council’s current code of conduct was last reviewed in 2013. In 2020, staff sought agreement from local boards and the Governing Body on the scope and process for reviewing the current code.

5.       An initial draft was presented to local board workshops in March/April 2021 to provide feedback for staff to consider when developing the second draft.

6.       The second draft is attached for formal feedback which will be reported to the Governing Body when it meets to adopt the revised code on 27 May 2021.

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      consider and provide its feedback to staff on the draft revised Code of Conduct to append to the report to the Governing Body on 27 May 2021

b)      support the proposed revised draft Code of Conduct to be adopted by the Governing Body.

 

Horopaki

Context

7.       In October and November 2020, presentations on the review of the code process and scope were made to local board workshops and local board feedback was reported to the Governing Body on 26 November 2020.

8.       The Governing Body resolved to:

a)      note the feedback from local boards provided in Attachment B.

b)      agree that the scope of the review of the Auckland Council Code of Conduct will include consideration of:

i)       retaining and updating principles

ii)      retaining a process for complaints

iii)     appointing conduct commissioners

iv)     making reports of investigations by conduct commissioners public unless there are significant reasons to withhold them

v)      defining materiality

vi)     providing for sanctions which will be decided by conduct commissioners

vii)    providing policies on:

A)     conflicts of interest (including declarations on an interest register)

B)     confidential information access and disclosure

C)     election year

D)     communications

E)      media

F)      social media

G)     governance roles and responsibilities

H)     working with staff

I)       elected members expenses.

c)      agree that the process for finalising the review includes a:

i)       draft Code being presented to a Governing Body workshop followed by local board workshops (February 2021)

ii)      second draft incorporating feedback from workshops being presented to the Governing Body / Local Board Chairs meeting for joint discussion (March 2021)

iii)     a final draft reported to local boards for formal feedback (April 2021)

iv)     a final draft reported to Governing Body for adoption (May 2021).

9.       During March 2021, the draft code, in line with the agreed scope, was presented to local board workshops so that feedback could be considered when preparing a second draft for formal presentation to local board business meetings.

10.     The second draft is appended as Attachment A for consideration at this meeting.

11.     Due to the way that dates for the joint meetings of the Governing Body and local board chairpersons fall, the presentation to that meeting was moved to the Local Board Chairs Forum on 12 April 2021.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     Local board members generally supported the first draft of the code. The feedback given at workshops is summarised in the following paragraphs. The feedback was informally provided by individual members and not by resolution of the full boards.

Conduct Commissioner

13.     Comments at the Māngere-Ōtāhuhu, Ōtara-Papatoetoe and Waitematā Local Board workshops noted the need for diversity of commissioners. A comment at the Devonport-Takapuna Local Board felt the panel of three was preferable to a single commissioner.

Comments

14.     Most boards did not object to replacing the panel with a single Conduct Commissioner and so the provision in the draft code for a single Conduct Commissioner has not been changed.

Decisions of the Investigator and Conduct Commissioner

15.     A couple of comments queried these decisions not being open to challenge. 

Comments

16.     The draft code has been amended to clarify that although the code itself does not provide an appeal process, this does not prevent the intervention of the Ombudsman or the courts.

Conflict of Interest Policy

17.     The draft code reduced the threshold for declaring gifts from $300 to $50 based on a survey of other councils. There was feedback from some local boards that a threshold of $100 would be more realistic.

Comments

18.     The Conflict of Interest Policy has been amended to set the threshold for declaring gifts at $100. The purpose of declaring gifts as part of the register is transparency around any sense of obligation that a member might have towards those who provide gifts. Often, the greater the gift the greater the sense of obligation. A threshold set at too low a level would require declarations of items which could result in non-compliance with making declarations due the administrative requirements and which would likely not create any sense of obligation to the giver. Staff consider a threshold of $100 as being reasonable for elected members. By comparison, the threshold for staff is $0 (all gifts need to be declared) but this is in the context of being work-related. The meaning of ‘work-related’ for elected members is less defined than it is for staff and could mean a greater range of gifts that need to be declared.

Confidential information

19.     One workshop noted that restrictions on disclosure should apply to discussions in workshops. 

Comments

20.     Attachment B to the code has been amended to recognise confidentiality implications around workshops (which would not apply if a workshop was open to the public). 

Other feedback

21.     The draft code has been amended to clarify various additional matters that were raised.   These include:

i)          References in the code to decisions of the Investigator or Conduct Commissioner being final mean that the code does not provide an appeal process, but this does not prevent recourse to the Ombudsman or to the courts.

ii)         Clarification that a complaint would normally be provided to the respondent in full but there may be occasions where, for reasons such as privacy, identities might not be provided.

iii)         Under principles applying to consideration of complaints, the word ‘reasonableness’ has been added to the bullet:

the concepts of natural justice, fairness and reasonableness will apply in the determination of any complaints made under this code.

Additional changes that have been made by staff

22.     There have been additional changes made by staff to improve the presentation and as a result of internal legal review:

i)        The relationship of the attachments to the code has been clarified in section 2 of the code. This section notes that some attachments are considered to be adopted with the code and have provisions that can lead to a breach of the code.

ii)       In the complaints section 4.2, the list of situations pertinent to lodging a complaint has been removed such that a complaint must simply relate to a member acting in their capacity as a member.

Additional changes that might yet be made

23.     The second draft that is attached to this report has also been sent to the Ombudsman and Professor Ron Paterson for comment. The Ombudsman has previously expressed interest in the protocol relating to confidential information and Professor Paterson is the current Principal Convenor of the Conduct Review Panel. There may be changes arising from their feedback.

24.     There may be changes arising from further internal legal review.

25.     There may be changes arising from feedback from local boards.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     The code is purely procedural. It does not use any resources that could have an impact on climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27.     The code applies to members acting in their capacity as members.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     The code is ultimately adopted at a meeting of the Governing Body, but all elected members are required to comply with it. It is important, therefore, that local boards have adequate input into the review of the code. Local boards will resolve their comments which will be conveyed to the Governing Body when it considers adopting the revised code.

Tauākī whakaaweawe Māori

Māori impact statement

29.     The Māori community is affected by the relationship it has with its local council. The conduct of members has relevance to this. The revised code centres around two key principles, an ethical principle and a relationship principle. These principles contribute to the relationship the council develops with its Māori community.

Ngā ritenga ā-pūtea

Financial implications

30.     A key financial aspect of the revised code relates to replacing the current conduct review panel of three members with a single Conduct Commissioner (who is drawn from a list of commissioners approved by the Governing Body). 

31.     Under the current code, if a complaint cannot be resolved in its initial stages, it is escalated to the Principal Convenor of the panel and could result in the panel conducting a hearing for a cost of possibly around $10,000.

32.     A single Conduct Commissioner would reduce that cost.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     The key risk of not adopting the revised code lies primarily in the Conflict of Interest Policy.  The current policy does not reflect the current law.

34.     A mitigation is that at its meeting on 27 May 2021, the Governing Body will be asked to adopt the attachments to the code part by part so that the likelihood of one singular matter holding up adoption of the whole code is lessened. Additionally, if there are issues with a particular attachment, they can be further researched and reported back as a separate part.

Ngā koringa ā-muri

Next steps

35.     The feedback from local boards will be incorporated into the report to the Governing Body which will recommend adoption of a revised Code of Conduct.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Code of Conduct - for local boards

383

b

Draft Code of Conduct - attachments for local boards

403

     

Ngā kaihaina

Signatories

Author

Warwick McNaughton - Principal Advisor

Authorisers

Rose Leonard - Manager Governance Services

Louise Mason - GM Local Board Services

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

20 April 2021

 

 

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Ōtara-Papatoetoe Local Board

20 April 2021

 

 

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Ōtara-Papatoetoe Local Board

20 April 2021

 

 

Draft Statement of Expectations for Council-controlled Organisations

File No.: CP2021/03546

 

  

 

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board feedback on the draft Statement of Expectations for council-controlled organisations.

Whakarāpopototanga matua

Executive summary

2.       Section 64B in the Local Government Act 2002 (the Act) allows for Council to issue a ‘Statement of Expectations’ to its Council-controlled Organisations (CCOs). This is a new power inserted into the Act in late 2019.

3.       The 2020 CCO Review recommended that Council prepare a Statement of Expectations (SOE), to be part of the suite of accountability tools through which Auckland Council provides direction to its CCOs. A Statement of Expectations will provide guidance on how CCOs should undertake their business, as compared to the Accountability Policy contained in the Long-term Plan, which focusses on what CCOs must do.  As it will not be part of the Long-term Plan and therefore not subject to the special consultative procedure, it will be easier to amend than the Accountability Policy, as it is refined over time.

4.       Attached to this report is an initial draft of the Statement of Expectations.  It is organised to reflect the wording of s64B of the Local Government Act, and is in three sections:

·   conduct of relationships

·   shareholder obligations with which CCOs must act consistently

·   other expectations.

5.       The SOE contains a number of elements which previously were in the Accountability Policy. Therefore, there is some urgency for an initial SOE to be confirmed around the same time as the Ten Year Budget/Long-term Plan so that those expectations on CCOs remain in place.  Given this, the Statement of Expectations is intended to reflect existing and established practice. This is true of the material in relation to local boards, which re-states and reinforces the shared governance model of Auckland Council and CCOs obligations to local boards within that.

6.       Staff recognise however, that the CCO Review also contained a number of recommendations which are currently being worked on, which will affect how CCOs work within the governance system and with local boards.  It is anticipated therefore that the SOE is likely to be subject to a relatively early revision to take account of these changes.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      provide feedback on the draft Statement of Expectations, prepared in accordance with s64B of the Local Government Act 2002.

Horopaki

Context

7.       In August 2020, the Governing Body received the report of the independent CCO Review.  Among the 64 recommendations, the review panel recommended that Council use section 64B of Local Government Act 2002, which allows local authorities to issue a Statement of Expectations to its CCOs.  The provision states:

64B Statement of expectations

(1) The shareholders in a council-controlled organisation may prepare a statement of expectations that—

(a) specifies how the organisation is to conduct its relationships with—

(i) shareholding local authorities; and

(ii) the communities of those local authorities, including any specified stakeholders within those communities; and

(iii) iwi, hapū, and other Māori organisations; and

(b) requires the organisation to act consistently with—

(i) the statutory obligations of the shareholding local authorities; and

(ii) the shareholders’ obligations pursuant to agreements with third parties (including with iwi, hapū, or other Māori organisations).

(2) A statement of expectations may include other shareholder expectations, such as expectations in relation to community engagement and collaboration with shareholders and others in the delivery of services.

Tātaritanga me ngā tohutohu

Analysis and advice

8.       The Statement of Expectations was inserted into the Local Government Act 2002 in 2019 as section 64B.  As a relatively new provision, there are few examples around New Zealand as to how it should be used, and how it relates to practices such as letters of expectation, which Council has used in the past to specify its expectations of CCOs. However, the focus of the legislative wording is clearly on behaviours and relationships, rather than the specific activities to be undertaken by CCOs, or the overall governance and accountability regime within which they operate. 

9.       It is also important to be clear about how such an SOE would fit within a wider accountability framework.  The intention of this SOE is that it specifies how CCOs should undertake their business and relationships (with Council, communities and other stakeholders), while the Accountability Policy in the Long-term Plan focusses on what CCOs must do. 

10.     As part of the current Long-term Plan process, the Accountability Policy has been revised to exclude the behavioural aspects which previously were included there.  These aspects have been included in the Statement of Expectations. It is important that these two accountability tools align and are approved concurrently. 

11.     The SOE is not intended to provide specific protocols of action for CCOs however, or to provide templates (for e.g. statements of intent templates).  Material such as that are contained in the CCO Governance Manual, which itself will be revised following approval of the SOE.

12.     As recommended by the CCO review panel, this version of the SOE has been modelled on a similar document in central government, the Treasury Owner’s Expectations Manual, which is designed for state owned enterprises and crown entities. Its content is intended largely to collate existing expectations and policies, rather than introduce new ones at this time.  However, as different strategies and practices develop, it is expected that these may be added – or deleted – from the SOE.

13.     Additionally, it is very likely that new ways of working will emerge as other recommendations from the CCO Review are implemented.  For example, the local board services team is working with Auckland Transport on options for smaller projects to be promoted more easily.  If this results in a protocol or agreement on how to achieve this, this might be a useful inclusion in a future version of the SOE.

14.     The SOE itself is arranged to closely match the legislative provisions.  There are three key sections, which relate to:

·   conduct of relationships.

·   shareholder obligations with which CCOs must act consistently

·   other expectations.

15.     The first section focusses on how CCOs should interact with Council, and what a CCO’s role is.  It outlines expectations for how this should happen, and covers things such as good governance, maintaining a public service ethos and providing services efficiently.  The SOE provides a significant early section which reinforces the shared governance model operated by Auckland Council, with a key point here being the need to treat local boards not as stakeholders but an equal partner in that governance system.

16.     The second section deals with statutory obligations.  This simply restates obligations which CCOs will already be well aware of.  Consequently, it is relatively short. The second part of this section relates to third parties, and this will require more development before approval in late May, and in subsequent iterations. 

17.     The final section deals with issues of a more specific nature to Auckland Council.  In particular, this will include some of the issues which have arisen in the last few years and during the CCO Review:  executive remuneration, branding, and how to balance public good and commercial goals. We also anticipate this is where issues relating to our revised Maori Responsiveness Strategy (Kia ora Tāmaki Makaurau) will be addressed and reinforced, to the degree they are not already dealt with in the Accountability Policy.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     The key expectations of CCOs in respect of climate change are contained in the Accountability Policy (1.1.5) and not the Statement of Expectations.  This reflects the complementary nature of the two documents, with the Accountability Policy focussing on what Council expects of CCOs.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     Due to timing imperatives, CCO Boards will be asked to consider the draft at the same time as local board are considering the draft.  CCO staff have already been consulted on early drafts, as stakeholders for this work.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     This report is to seek local board views on the Statement of Expectations.

21.     The intention of this first iteration of the SOE is to reinforce the expectations entailed in the shared governance model of Auckland Council.  In particular, this accords local boards with the critical role as representatives of local communities in the region.

Tauākī whakaaweawe Māori

Māori impact statement

22.     The key expectations of CCOs in respect of Māori outcomes are contained in the Accountability Policy (1.1.1) and not the Statement of Expectations.  This reflects the complementary nature of the two documents, with the Accountability Policy focussing on what Council expects of CCOs. 

23.     Nonetheless, as the Kia Ora Tāmaki Makaurau framework is refined and approved (expected in mid-year 2021), we anticipate that additional detail from that framework will be added to the SOE in this area, to reflect Council’s expectations of CCO engagement with Māori.

Ngā ritenga ā-pūtea

Financial implications

24.     The Statement of Expectations reflects existing expectations arising from the shared governance of Auckland Council and the arms’ length entity model represented by CCOs. It does not add new policy.  It therefore has no financial implications at this time. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     The key risk is that the Statement of Expectations is not approved when it is considered by CCO Oversight Committee in June. Given that some expectations have been taken out of the Accountability Policy and placed in the Statement of Expectations, and that the two documents are intended to work in a complementary fashion, it is important that they are both signed off together. This risk is being mitigated by seeking early feedback from local boards, CCO Boards, and in May holding a workshop with governing body elected members.  This is intended to ensure that a robust draft of the SOE is available for approval in June 2021. 

Ngā koringa ā-muri

Next steps

26.     At the same time as this report is being provided to local boards for feedback, we are continuing to develop the statement of expectations with other parts of the Council governance structure.  CCOs have been given the opportunity to input to the version which has been provided to local boards. CCO Boards will be considering the SOE at their April meetings. 

27.     It is then intended that the SOE will be presented to the CCO Oversight Committee of Governing Body for final approval at its June meeting.

28.     It is anticipated that the SOE may be revised again to take account of new expectations arising from implementation of the CCO Review.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Auckland Council Statement of Expectations of substantive Council-controlled organisations, July 2021

487

     

Ngā kaihaina

Signatories

Author

Edward Siddle - Principal Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Louise Mason – General Manager Local Board Services

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

20 April 2021

 

 

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Ōtara-Papatoetoe Local Board

20 April 2021

 

 

Auckland Council’s Performance Report: Ōtara-Papatoetoe Local Board for November 2020 to February 2021

File No.: CP2021/03788

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Ōtara-Papatoetoe Local Board with an integrated performance report for November 2020 to February 2021.

Whakarāpopototanga matua

Executive summary

2.       This report includes financial performance, progress against work programmes, key challenges the board should be aware of, and any risks to delivery against the 2020/2021 work programme.

3.       The key activity updates from this period are:

·        Ōtara Business Hub - roof renewal (2539)

·        Otamariki Park Playground and Allenby Park - install shade provision (3046)

·        OP: Te Kete Rukuruku (Māori naming of parks and places) tranche one (2248)

·        Build Capacity: Community-led response to social concerns (859)

·        Placemaking: Town centres (858)

·        Clean, safe and attractive town centres programme (2194)

·        OP: Te Kete Rukuruku (Māori naming of parks and places) tranche two (117)

·        Papatoetoe Recreation Grounds - sports lighting and sportsfields upgrades (2731)

·        The following six projects are now complete: 2539, 2541, 2542, 2558, 3046, 3280.

4.       All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). There are no activities with a red status.

5.       The financial performance report compared to budget 2020/2021 is attached. There are some points for the local board to note:

·        Net operating performance for Ōtara-Papatoetoe local board area is eight percent below budget for the eight months ended February 2021. Operating expenditure is four percent below budget and operating revenue has recovered from the October report, by twenty percentage points to eighteen percent below budget. Capital expenditure has achieved eighty two percent of budget spend year to date.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      receive the performance report for November 2020 to February 2021.

 

Horopaki

Context

6.       The Ōtara-Papatoetoe Local Board has an approved 2020/2021 work programme for the following operating departments:

·        Arts, Community and Events

·        Parks, Sport and Recreation

·        Libraries and Information

·        Community Services: Service, Strategy and Integration

·        Community Facilities: Build Maintain Renew

·        Community Leases

·        Infrastructure and Environmental Services

·        Plans and Places

·        The Southern Initiative

·        Auckland Unlimited (formerly known as ATEED).

7.       Since the work programmes were approved, the Customer and Communities Services directorate has been restructured. Two new departments were created - Connected Communities and Regional Service Planning, Investment and Partnerships, and the Southern Initiative and Western Initiative moved into the directorate as a new department - Community and Social Innovation. Units from the previous departments Arts, Community and Events; Libraries and Information; and Service, Strategy and Integration were incorporated into the three new departments. The table below shows the distribution.

Table 1: Changes to Departments in Customer and Communities Services directorate

Previous Department – Unit

Current Department - Unit

Arts, Community and Events - Community Places

Connected Communities – Community Places

Arts, Community and Events - Community Empowerment

Connected Communities – Community Empowerment

Arts, Community and Events - Community Empowerment (Youth)

Community and Social Innovation – Youth Empowerment

Arts, Community and Events - Arts & Culture

Regional Service Planning, Investment and Partnerships – Arts & Culture

Arts, Community and Events - Events

Regional Service Planning, Investment and Partnerships – Events

Service, Strategy and Integration

Regional Service Planning, Investment and Partnerships – Service and Asset Planning

Libraries

Connected Communities – Libraries

The Southern Initiative

Community and Social Innovation – The Southern Initiative

The Western Initiative

Community and Social Innovation – The Western Initiative

 

8.       The graph below shows how the work programme activities meet the 2017 Local Board Plan outcomes. Activities that are not part of the approved work programme, but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

 

 

 

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

9.       The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

 

Graph 2: Work programme by RAG status

 

10.     The graph below shows the stage of the activity (activity status) in each department’s work programme. The number of activity lines differ by department as approved in the local board work programmes.

 

 

Graph 3: Work programme by activity status and department

Key activity updates

11.     Ōtara Business Hub - roof renewal (2539): is now complete. Stage 1 of the renewal works included cleaning and painting Ōtara Music Arts Centre (OMAC), Fresh Art Gallery and Ōtara Library, and replacing sky lights at the library. Stage 2 of the renewal works included cleaning and painting Ōtara Health, Ōtara Citizens Advice Bureau and replacing sections of the roof to the Tui Room.

12.     Otamariki Park Playground and Allenby Park - install shade provision (3046): is now complete. Shade sails above the sandpit at Otamariki Park Playground and seating area at Allenby Park were erected.

13.     OP: Te Kete Rukuruku (Māori naming of parks and places) tranche one (2248): the local board and mana whenua held a hui where 18 names were presented to the local board. These names were adopted at the February Business Meeting (OP/2021/10) and Allenby Park was approved as the preferred location of the installation of the bilingual signage.

14.     Build Capacity: Community-led response to social concerns (859): community objections to liquor licensing were made against several operators, community action with the help of the contractor got the signs for an off-licence taken down, and a protest was organised against a new application in the local board area.

15.     Placemaking: Town Centres (858): work is underway with the Grants and Business Improvement District (BIDS) teams to complete the documents for the contestable grants process. Staff have created the online process for the EOI application through SmartyGrants, which has been widely promoted through networks. Staff will bring all the applications for discussion in April/May.

16.     Clean, safe and attractive town centres programme (2194): a survey with local business and community organisations was due to be completed by February/March but timelines had to be amended. A preferred local contractor has now been identified to undertake the survey and will start the survey in March/April. A formal report will be completed by July 2021 with recommendations made for the economic recovery plan for the town centres.

17.     OP: Te Kete Rukuruku (Māori naming of parks and places) tranche two (117): there is an underspend of $19,500 from this line as tranche two cannot begin until tranche one is complete. The board can reallocate the budget amount towards another programme initiative. In the past, the local board have previously reallocated small amounts of underspend to local community grants (946) when there is an opportunity for another funding round. The next local community grant round is a quick response grant which is open from 19 April to 14 May 2021.

18.     Whai Pūmanawa Literacy - we support communities to thrive (Children and Youth) - Ōtara-Papatoetoe (1416): Manukau Library has extended weekend programming for children around themes such as Lunar New Year, to include storytimes, a creative project, and movies and music.

19.     Papatoetoe Centennial Pool: Operations (106): Papatoetoe Centennial Pools has seen an 11 per cent increase in total active visits compared to the same period last year (Nov to Feb) 81,574 versus 66,262, and fitness membership is at a total of 284, with growth of 18 per cent from the previous year’s 240 members.

20.     Allan Brewster Leisure Centre: Operations (107): overall fitness memberships have increased by 9.5 per cent and the OSCAR holiday programme ran to full capacity over a period of five weeks.

21.     Papatoetoe Recreation Grounds - sports lighting and sportsfields upgrades (2731): this project has recently been allocated $1.9M from the Sport and Recreation Facility Investment Fund.

22.     Projects completed during this period:

·        Ōtara Business Hub - roof renewal (2539)

·        Ōtara-Papatoetoe - renew park public amenities FY18+ (2541)

·        Ōtara-Papatoetoe - renew park access FY18+ (2542)

·        Tupu Youth Library - replace roof (2558)

·        Otamariki Park Playground and Allenby Park - install shade provision (3046)

·        Allan Brewster Leisure Centre – replace CCTV system (3280).

Activities on hold

23.     The following work programme activity has been identified by operating departments as on hold:

·        OP: Learn to Ride (cycle) programme (108): Emergency Budget delays and COVID-19 disruptions has meant delivery has impacted the programme, however there are ongoing discussions with Auckland Transport and further discussions and decisions with the board are to be expected. The associated budget is $60,000 for this initiative.

Changes to the local board work programme

Deferred activities

24.     These activities are deferred from the 2020/2021 work programme:

·        Ōtara-Papatoetoe – renew footpaths at local parks and reserves (3281): due to budget constraints the project is deferred to financial year 2023/2024.

·        Clover Park Community House – renew heritage facility (3357): due to budget constraints the budget is deferred to financial year 2022/2023.

Cancelled activities

25.     These activities are cancelled:

·        Middlemore Hospital stream restoration (1605): a developer has engaged Kāinga Ora to create a master plan for the area.

·        OP: Te Kete Rukuruku (Māori naming of parks and places) tranche two (117): cancelled while awaiting the completion of tranche one.

·        53R Raglan Street, Mangere East 2024: Vaka Manu'kau Niue Community Trust (2130): the agreement to lease has now expired.

Activities merged with other activities for delivery

26.     These activities have been merged with other activities for efficient delivery:

·        Aerovista Park – renew walkway (2820) has been merged with Aerovista Park - renew old railway bridge for the combined delivery of renewal assets (2822). This activity will continue to be managed by Community Facilities.

·        Ōtara Pool and Leisure Centre - renew various asset components (3322) has been merged with Ōtara Pool and Leisure Centre - comprehensive renewal (2917). This activity will continue to be managed by Community Facilities.

·        Puhinui Reserve Restoration (1591) has been merged with OP: Ecological volunteers programme FY21 (113).

·        Carry-forward: Manukau Harbour Forum - Ōtara-Papatoetoe (2298) has been merged with Manukau Harbour Forum - Ōtara-Papatoetoe (1816).

Activities with changes

27.     The following work programmes activities have changes which been formally approved by the board.

Table 2: Work programme changes formally approved by the board

ID/Ref

Work Programme Name

Activity Name

Summary of Change

Resolution number

1605

Infrastructure and Environmental Services

Middlemore Hospital stream restoration

This project has now been cancelled as a developer has purchased part of the golf course land and has engaged Kāinga Ora to create a master plan for the area. This includes the outcomes sought through the Middlemore Hospital stream restoration project, as well as planning for the wider surrounding area. With local board approval, the budget of $20,000 has been reallocated to the Pest Free Urban South project.

OP/2021/11

1552

Infrastructure and Environmental Services

Pest Free Urban South - Ōtara-Papatoetoe

The local board approved the reallocation of $20,000 to this project from the Middlemore Hospital Stream Restoration project to increase Pest Free Urban South’s ability to contract further strategic planning support and purchase more pest control resources and tools for the community.

OP/2021/11

3232

Community Facilities

Colin Dale Park Development - undertake landowner’s works (Stage 2)

Ōtara-Papatoetoe Local Board resolved to propose a change in decision-making allocation for Colin Dale Park.

OP/2020/198

948

Arts, Community and Events

Community grants Ōtara-Papatoetoe

In the October Business Meeting $10,000 from the grants budget was allocated towards costs for a te reo translation of the Ōtara-Papatoetoe Local Board Plan 2020.

OP/2020/164

 

28.     The following work programmes activities have been amended to reflect minor changes, the implications of which are reported in the table below. The local board was informed of these changes and they were made by staff under delegation.

Table 3: Minor changes to the local board work programmes

ID/Ref

Work Programme Name

Activity Name

Change

Reason for change

Budget Implications

402

Community Facilities: Leases

Papatoetoe Adolescent Christian Trust

One year extension to landowner approval

COVID-19 restrictions prevented the completion of the mural in the expected timeframe.

Nil

117

Parks, Sport and Recreation

OP: Te Kete Rukuruku (Māori naming of parks and places) tranche two

Reallocation needed

Tranche two cannot be delivered until tranche one has been completed. The local board was informed by memo in December 2020 about the delays to the TKR programme. The budget is available to the local board for reallocation. Tranche two is proposed for delivery included in the 2022/2023 work programme.

19,500

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

29.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

30.     The local board invested in a number of projects which aim to restore biodiversity and improving water quality, as well as build awareness around individual carbon emissions and change behaviour at a local level. These projects include: 

·        Manukau Harbour Forum (1816)

·        Tāmaki Estuary Environmental Forum (1545)

·        Ōtara Waterways and Lake Trust: Ōtara-Papatoetoe projects (1611)

·        OP: Ngahere (Urban Forest) Growing Programme FY21 (110)

·        OP: Ecological volunteers programme FY21 (113)

·        Event partnership fund – Eye on Nature (947)

·        Taonga tuku iho - Legacy - we preserve our past, ensure our future. (Environment) - Ōtara-Papatoetoe (1420)

·        OPE Year Three: Sustainable Communities with Ōtara-Papatoetoe Enviroschools (1589).

31.     Work programmes were approved in August 2020 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32.     When developing the work programmes, council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

33.     This report informs the Ōtara-Papatoetoe Local Board of the performance for November 2020 to February 2021.

Tauākī whakaaweawe Māori

Māori impact statement

34.     The local board is committed to working with, and alongside mana whenua and mataawaka to achieve significant outcomes for the Ōtara-Papatoetoe community.

35.     The local board’s work programme contains many projects which provide direct outcomes for Māori and Māori engagement, including:

·        Whakatipu i te reo Māori - we grow the Māori language Celebrating te ao Māori and strengthening responsiveness to Māori (1414)

·        Whai Pūmanawa Literacy - we support communities to thrive (Pre-school) - Ōtara-Papatoetoe (1415)

·        Puhinui Reserve and Colin Dale Park service assessment (116)

·        OP: Te Kete Rukuruku (Māori naming of parks and places) tranche one (2248)

·        A review of parts of the Māngere-Ōtāhuhu area plan and of the Ōtara-Papatoetoe area plan (1949)

·        Māori Responsiveness (913) which includes the Increasing Māori Input into Local Board Decision-Making group project 2020-2021.

Ngā ritenga ā-pūtea

Financial implications

36.     This report is provided to enable the Ōtara-Papatoetoe Local Board to monitor the organisation’s progress and performance in delivering the 2020/2021 work programmes. There are no financial implications associated with this report.

Financial Performance

37.     Operating expenditure of $12.47 million is $525,000 (4%) below budget. Asset Based Services Operating expenditure (ABS Opex) is $14,000 underspent overall with a mix of savings in wage costs, but higher costs for facility contracts as the local council parks and facilities were more popular destinations over the summer break. Locally Driven Initiatives Operating expenditure (LDI Opex) is $511,000 behind budget as reallocations of underspend and carry forward options for undelivered projects are considered, and grants rounds are still to be completed.

38.     Operating revenue of $1.6 million is $352,000 below budget but has substantially recovered from the last report. Facility closures under COVID-19 alert level three affected revenues in Active Recreation, as has renewal of the Allan Brewster recreation facility, and the downturn in Early Childhood Education (ECE) revenue from fees and government grants.

39.     Capital Expenditure of $4.27 million is 82% of budget and continuing to progress some major asset renewals.   

40.     The financial report for the eight months ended 28 February 2021 for Ōtara-Papatoetoe Local Board area is in Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

41.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk, as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

42.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

43.     The local board will receive the next performance update for March 2021 to June 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ōtara-Papatoetoe Nov - Feb 2021 Attachment A WP Update - Final

507

b

OPLB Financial Report year to date Feb 2021

549

     

Ngā kaihaina

Signatories

Author

Claire Abbot - Local Board Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

20 April 2021

 

 

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20 April 2021

 

 

Ōtara-Papatoetoe Local Board Achievements Register 2019-2022 Electoral Term

 

File No.: CP2021/03746

 

  

 

Te take mō te pūrongo / Purpose of the report

To update the achievements of the Ōtara-Papatoetoe Local Board for the 2019-2022 electoral term. The Achievements Register to date is provided in Attachment A.

 

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      note any further updates to the Achievements Register 2019-2022 electoral term report.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Ōtara-Papatoetoe Local Board Achievements Register to date

557

     

Ngā kaihaina / Signatories

Author

Carol McGarry - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

20 April 2021

 

 

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Local board resolution responses and information report

 

File No.: CP2021/03145

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       This report provides a summary of resolution responses and information reports for circulation to the Ōtara-Papatoetoe Local Board.

Information reports for the local board:

2.      The board provided their views on the draft Auckland Council submission to the Climate Change Commission’s draft advice to the central government.  A copy of the feedback is provided as Attachment A.

3.      Transitional rates grants: the following documents provide the background and new process for the transitional rates grants in the Ōtara-Papatoetoe local board area. 

·    Attachment B: Legacy rates remission and postponement polices

·    Attachment C: Local Boards and Rural Advisory Panel Feedback on the Rates Remission and Postponement policy proposal, from 2018

·    Attachment D: Transitional Rates grants Memorandum from Financial Strategy and Planning.

 

Ngā tūtohunga / Recommendation/sThat the Ōtara-Papatoetoe Local Board:

a)      note the feedback on Building for Climate Change: Transforming operational efficiency and reducing whole-of-life embodied carbon provided as Attachment A

b)      note that all transitional rates grants in the Ōtara-Papatoetoe local board area will end on 30 June 2021.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Feedback on Building for Climate Change: Transforming operational efficiency and reducing whole-of-life embodied carbon

565

b

Legacy rates remission and postponement polices

567

c

Local Boards and Rural Advisory Panel Feedback on the Rates Remission and Postponement policy proposal, from 2018

579

d

Memorandum transitional rates grants in the Ōtara-Papatoetoe local board area

591

     

Ngā kaihaina / Signatories

Author

Carol McGarry - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

20 April 2021

 

 

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20 April 2021

 

 

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Governance Forward Work Calendar

 

File No.: CP2021/03137

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present the Ōtara-Papatoetoe Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua / Executive summary

2.       The governance forward work calendar for the Ōtara-Papatoetoe Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

 

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

 

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga / Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      note the Governance Forward Work Calendar.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Governance Forward Work Calendar

597

     

Ngā kaihaina / Signatories

Author

Carol McGarry - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

20 April 2021

 

 

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20 April 2021

 

 

Record of Ōtara-Papatoetoe Local Board Workshop Notes

File No.: CP2021/03139

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the Ōtara-Papatoetoe Local Board record for the workshops held on 2 March, 9 March, 23 March and 30 March 2021.

Whakarāpopototanga matua

Executive summary

2.       In accordance with Standing Order 12.1.4, the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month.

3.       Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion. This report attaches the workshop record for the period stated below.

 

Ngā tūtohunga

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a)      note the Ōtara-Papatoetoe Local Board workshop records for: 2 March, 9 March, 23 March and 30 March 2021.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ōtara-Papatoetoe Local Board Workshop Record, 2 March 2021

603

b

Ōtara-Papatoetoe Local Board Workshop Record, 9 March 2021

605

c

Ōtara-Papatoetoe Local Board Workshop Record, 23 March 2021

607

d

Ōtara-Papatoetoe Local Board Workshop Record, 30 March 2021

609

     

Ngā kaihaina

Signatories

Author

Carol McGarry - Democracy Advisor

Authoriser

Manoj Ragupathy - Local Area Manager

 


Ōtara-Papatoetoe Local Board

20 April 2021

 

 

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[1]    For example, local parks, reserves, civic spaces, footpaths and roads.

[2]    Markets and stalls, mobile shops, outdoor dining, fundraising, hire of recreational equipment, distribution of promotional goods and materials, street performance (including busking and pavement art), micromobility and outdoor display of goods.

[3] Trading and Events in Public Places Guidelines 2015, Shared Spaces Guidelines 2017 and Auckland Film Protocol.

[4] Reserves Act, Trespass Act, Fair Trading Act, Resource Management Act, Unitary Plan, Customer Guarantees Act, Road User Rule, Waitakere Ranges Heritage Area Act, Electricity (Safety) Regulations, Public Safety and Nuisance Bylaw, Signage Bylaw.

[5] Local board representatives were Troy Churton (Ōrākei Local Board) and Sandra Coney (Waitākere Ranges Local Board)

[6] Include reference to the Waitakere Ranges Heritage Area Act, Reserves Act, requirements for landowner approvals, rules around the use of drones; consider the effects of activities on the environment and its wildlife, a more explicit definition of an event and exemptions for whānau gatherings or children to sell ice-cream or lemonade in front of their houses.