Ōtara-Papatoetoe Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in The Gallery, Level 1, Manukau Civic Building, 31-33 Manukau Station Road, Manukau on Tuesday, 20 April 2021 at 5.00pm.

 

present

 

Chairperson

Lotu Fuli

 

Deputy Chairperson

Dr Ashraf Choudhary, QSO, JP

 

Members

Apulu Reece Autagavaia

 

 

Dr Ofa Dewes

 

 

Swanie Nelson

 

 

Ross Robertson, QSO, JP

 

 

Dawn Trenberth

 

 

 

 

 

 

 

 

ALSO PRESENT

 

 

 

 

 

 

Councillor Efeso Collins (from 5.22 to 7.22pm)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Ōtara-Papatoetoe Local Board

20 April 2021

 

 

1          Welcome

 

Chair Lotu Fuli led the meeting with a Karakia.

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

Member Nelson declared a conflict in item 8.1 Deputation – Clover Park Community House and took no part in the discussion or voting on the item.

 

 

4          Confirmation of Minutes

 

Resolution number OP/2021/28

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson A Choudhary:   

That the Ōtara-Papatoetoe Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 16 March 2021, as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

            Note:   With the agreement of the meeting item 6 Acknowledgments was taken after item                        10 Governing Body Member Update.

           

 

7            Petitions

 

7.1

Petition - Objection to the revocation and rezoning of 11R Birmingham Road Reserve

 

Darrin Johannink from Johannink Property Limited was in attendance to present a petition requesting the board to revisit their decision of support to the proposed sale of 11R Birmingham Road and oppose any proposed sale at this reserve on the basis that 11R Birmingham Road, Otara is required and used for open space informal recreation uses.

 

 

Resolution number OP/2021/29

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)       receive the petition and thank Darrin Johannink from Johannink Property Limited for his attendance

b)      note that Chair Fuli and member Autagavaia have met with relevant staff from Panuku Limited and the Community Facilities and Finance departments to outline the board’s desire to retain the reserve in council ownership for public use

c)       circulate the petition to Panuku Limited so it can be included in the documents circulated to the independent commissioner(s) who consider the revocation of the reserve status

d)      request the Chair write to the members of the Governing Body and the Independent Maori Statutory Board articulating the community’s use of the reserve, the board’s desire to retain the reserve and attaching a copy of the petition for their information

e)       nominate the Chair and Deputy Chair to speak to the revocation decision at the Parks, Arts, Community and Events Committee when this matter is considered.

CARRIED

 

 

8          Deputations

 

8.1

Deputation - Clover Park Community House

 

Member Nelson declared a conflict in item 8.1 Deputation – Clover Park Community House and took no part in the discussion or voting on the item.

 

 

Antoinette Tiatia, Venue Manager - Clover Park Community House was in attendance to present to the board.

 

A copy of the PowerPoint tabled at the meeting has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2021/30

MOVED by Chairperson L Fuli, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Antoinette Tiatia from the Clover Park Community House for her attendance and presentation.

CARRIED

 

Attachments

a     20 April 2021: Ōtara-Papatoetoe Local Board - Item 8.1 Deputation - Clover Park Community House - PowerPoint presentation

 

8.2

Deputation - Life Education Trust Counties Manukau

 

Lincoln Jefferson, Chief Executive - Life Education Trust Counties Manukau was in attendance to present to the board.

 

A copy of the PowerPoint tabled at the meeting has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2021/31

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Lincoln Jefferson from the Life Education Trust for his attendance and presentation.

CARRIED

 

Attachments

a     20 April 2021: Ōtara-Papatoetoe Local Board - Item 8.2 Deputation - Life Education Trust Counties Manukau - PowerPoint presentation

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

6          Acknowledgements

 

The board members individually acknowledged Lotu Fuli for her role as Chair for the first half of the 2019-2022 term.

 

Member Dr Ofa Dewes acknowledged:

 

Sistema Aotearoa 10th Anniversary Celebration.

 

What an outstanding performance by tamariki and whanau of Ōtara at the Sistema Aotearoa 10th Anniversary Celebration in Auckland on Sunday 11 April 2021!!!

 

I would like to acknowledge with joy and appreciation, the hundreds of tamariki and whanau of Otara for sharing their talents through the power of orchestral music and their beautiful voices. Thank you Sistema Aotearoa, funders, partners, families and supporters, including the Ōtara -Papatoetoe Local Board, for your contribution to the sounds of social harmony in our community.  List of tamariki from Otara that performed at the Sistema 10th Anniversary Celebration at Aotea Centre on Sunday 11 April 2021 is attached at item 12.

 

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Chair Lotu Fuli

 

Dancers from the very successful Samoan Siva programme at Te Puke o Tara Community Centre were in attendance to perform in acknowledgement of Chair Lotu Fuli.  ELEI stands for Empower, Leadership, Excellence and Integrity. The performance was introduced by Lorna Fa'alafi.

 

Chair Lotu Fuli, board members and Councillor Collins joined in the dancing.

 

            Note:   The meeting adjourned at 6.47pm.

 

            Note:   The meeting reconvened at 7.04pm.

 

 

11

Governing Body Member Update

 

Resolution number OP/2021/32

MOVED by Chairperson L Fuli, seconded by Member S Nelson:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the verbal report from Councillor Efeso Collins.

CARRIED

 

Note:   Apology from Councillor Alf Filipaina.

 

 

12

Board Members' Report

 

The list of tamariki from Ōtara that performed at the Sistema 10th Anniversary Celebration at Aotea Centre on Sunday 11 April 2021 acknowledged at item 6 was tabled.

 

A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2021/33

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the board members’ oral reports.

CARRIED

 

Attachments

a     20 April 2021: Ōtara-Papatoetoe Local Board - Item 6 Acknowledgements - List of tamariki from Ōtara that performed at the Sistema 10th Anniversary Celebration at Aotea Centre on Sunday 11 April 2021.

 

 

13

Chairperson's Announcements

 

Resolution number OP/2021/34

MOVED by Member R Autagavaia, seconded by Member D Trenberth:   

That the Ōtara-Papatoetoe Local Board:

a)      receive the chairperson’s verbal update.

CARRIED

 

Note: The Chair handed member Autagavaia his Declaration as Chairperson for the period of Saturday 1 May 2021 to the end of the 2019-2022 political term.

 

 

14

Auckland Transport Innovating Streets Pilot Fund Report to the Otara-Papatoetoe Local Board: April 2021

 

Resolution number OP/2021/35

MOVED by Chairperson L Fuli, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)      approve Auckland Transport to deliver the Papatoetoe West-Low Traffic Neighbourhood as outlined in the plan titled ‘Papatoetoe West-Low Traffic Neighbourhood - Innovating Streets For People - Temporary Interventions’ in Attachment A

b)      is pleased that Auckland Transport has given priority to safety on residential roads in the local area with additional funding of $3.5million, subject to ratification through the Regional Land Transport Plan.

CARRIED

 

 

15

Auckland Transport – Regional Land Transport Programme 2021

 

The Local Board feedback on the Regional Land Transport Programme was tabled at the meeting Attachment A.

 

A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2021/36

MOVED by Chairperson L Fuli, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)         provide the attached feedback to the Auckland Transport Regional Land Transport Programme in Attachment A

b)        note that equity remains a major concern for the people in local communities living in conditions of high deprivation. The impact of poor public transport network, and barriers to uptake public transport affect people in this board area disproportionately

c)         request the re-establishment of the Local Board Transport Capital Fund and the Community Safety Fund. The board support the re-establishment of the full Local Board Transport Capital Fund that was reduced in the Emergency Budget as this provides significant sources of funding for small local projects that would otherwise not be a priority for Auckland Transport. The board also support the re-establishment of the previous Community Safety Fund allocated to local boards as boards had consulted on a number of projects with communities that could not be delivered when the funding was discontinued

d)        request the Regional Land Transport Programme actively support local/social procurement. The Ōtara-Papatoetoe Local Board believes that Transport Capital Investment provides an opportunity to support local economic development and recovery from COVID-19. The board asks that the Regional Land Transport Programme specifically commits to procurement practices that support local businesses/contractors, contracts with expectations of good quality and sustainable jobs for particularly vulnerable groups such as Maori/Pacific/youth etc. The board further asks that Auckland Transport integrate in its regular reporting to the local boards the achievement of local/social procurement targets and outcomes

e)         ask for action on “Greening” of southern communities, that is, the Regional Land Transport Programme, commit to a significant greening of road and rail corridors through the adoption of an urban Ngahere strategy that support visual, ecological and environmental outcomes in Auckland. The Ōtara-Papatoetoe board is one of the areas with the third lowest tree-canopy cover and has a local Ngahere Action plan. Finalising the Regional Land Transport Programme and delivering the action on greening the board area is critical for the future place shaping of the city and mitigating carbon emissions

f)          support the projects prioritised for the Ōtara-Papatoetoe area as presented at the board workshop on 13 April 2021

g)        request investigation of pedestrian safety near Papatoetoe Library by building a raised crossing on Wallace Road, between the Library and the car park

h)        request investigation of public transport service gaps around Kolmar Road given there is substantial growth taking place and the development of places of worship that will increase movement of people and consequent congestion due to more cars on Kolmar Road

i)          nominate the Chair to speak to its submission at the hearings for the Regional Land Transport Programme and request early information on the dates for these.

CARRIED

 

Attachments

a     20 April 2021: Ōtara-Papatoetoe Local Board - Item 15 Auckland Transport - Regional Land Transport Programme 2021 - Local Board feedback.

 

 

16

Proposal to vary the Regional Fuel Tax (RFT) scheme

 

Resolution number OP/2021/37

MOVED by Chairperson L Fuli, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)         provide the following feedback comments on the proposed variation to the Regional Fuel Tax scheme:

i)          note that there are no proposed changes to the rate of the Regional Fuel Tax, the period of the scheme, the area subject to the scheme and that the 14 projects (or categories of expenditure) are to be maintained

ii)         ask that local boards be informed in time of any changes in relation to initiatives identified within the projects, or change in scope and timing, particularly projects that affect the Ōtara-Papatoetoe area and the southern transport network

iii)       ask for measures for more T2, T3 and T4 lanes to encourage carpooling to reduce congestion on roads at peak times

iv)       ask that any adverse impact from the Regional Fuel Tax scheme on local communities be avoided; ask that transport planning include strategic actions to prevent disproportionate impact on areas like Otara-Papatoetoe, where people are living in conditions of high deprivation.

CARRIED

 


 

 

 

17

Approval for a new private road name at 87 Tui Road, Papatoetoe

 

Resolution number OP/2021/38

MOVED by Chairperson L Fuli, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the name Parson Lane (applicant’s preferred name) for the new private road created by way of subdivision at 87 Tui Road, Papatoetoe, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60342485 and SUB60342487).

CARRIED

 

 

Note:  Deputy Chair Ashraf Choudhary abstained from voting on this item.

 

 

18

Approval for a new private road name at 28, 30 and 32 Stonex Road and 44 Kimpton Road, Papatoetoe

 

Resolution number OP/2021/39

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the name Warou Way (applicant’s preferred name) for the new private road created by way of subdivision at 28-32 Stonex Road and 44 Kimpton Road, Papatoetoe, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60356745 and SUB60356747).

CARRIED

 

 

19

Ōtara-Papatoetoe Local Board Grants Programme 2021/2022

 

Resolution number OP/2021/40

MOVED by Chairperson L Fuli, seconded by Member S Nelson:  

That the Ōtara-Papatoetoe Local Board:

a)      adopt the Ōtara-Papatoetoe Grants Programme 2021/2022 provided in Attachment A.

CARRIED

 


 

20

To seek approval of changes to the Ōtara-Papatoetoe Local Board Community Facilities work programme 2020-2023.

 

Resolution number OP/2021/41

MOVED by Chairperson L Fuli, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      note there is a cost saving of $111,805 asset-based services (ABS) capital expenditure in financial year 2020/2021 for the following capital projects:

i)       SharePoint ID 2558 Tupu Youth Library - replace roof, achieved a realised cost saving of $68,870

ii)      SharePoint ID 2539 Ōtara Business Hub - roof renewal, achieved a realised cost saving of $41,985

iii)     SharePoint ID 2541 Ōtara-Papatoetoe - renew park public amenities FY18+, achieved a realised cost saving of $950

b)      approve the reallocation of $111,805 of asset-based services (ABS) capital expenditure in financial year 2020/2021 to the following capital projects:

i)       SharePoint ID 2650 Aorere Park - renew toilet and changing room facility, which will require additional local renewal funding in financial year 2020/2021, to the estimated value of $92,805

ii)      SharePoint ID 3372 East Tamaki Rugby Football Club - replace sports field lights, which will require additional local renewal funding in financial year 2020/2021, to the estimated value of $19,000

c)      approve the following project for inclusion in the Risk Adjusted Programme (RAP), within the Community Facilities work programme 2020-2023, to enable early delivery in the 2020/2021 financial year:

i)       SharePoint ID 2453 (OLI) Ngāti Ōtara Park - develop multi-purpose facility and park.

CARRIED

 

21

Statement of proposal to amend the Animal Management Bylaw and controls

 

The restrictions included on pages 2 and 4 of Attachment A and page 16 of Appendix B are incorrect in the agenda.  The correct proposal is: require an approval to keep more than two standard beehives on urban properties with an area less than 2000 square metres (no approval currently required)

The amended pages 2 and 4 of Attachment A and page 16 of Appendix B were tabled at the meeting.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minute attachment.

 

 

Resolution number OP/2021/42

MOVED by Chairperson L Fuli, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)         support the draft Statement of proposal, noting also the consideration by the Regulatory Committee’s recommendation on improvements (REG/2020/78)

b)        are of the view that the changes are reasonable as they are to improve the current Bylaw and controls to minimise risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places

c)         look forward to see the progress on next steps for public consultation.

CARRIED

 

Attachments

a     20 April 2021: Ōtara-Papatoetoe Local Board - Item 21 Statement of proposal to amend the Animal Management Bylaw and controls, pages 2 and 4 Attachment A and page 16 of Appendix B.

 

 

22

Proposal to make a new Public Trading and Events Bylaw

 

Resolution number OP/2021/43

MOVED by Chairperson L Fuli, seconded by Member S Nelson:  

That the Ōtara-Papatoetoe Local Board:

a)      support the draft Statement of Proposal in Attachment A of this agenda report to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-rohe Tauhokohoko, Takunetanga, me ngā Whakaahua i ngā Wāhi Marea 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 for public consultation.

CARRIED

 

 

23

Public feedback on proposal to make new navigation rules

 

Resolution number OP/2021/44

MOVED by Chairperson L Fuli, seconded by Member R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021 / Auckland Council Navigation Safety Bylaw 2021 and associated controls noting that there were two submissions from the local area through the public consultation

b)      are in principle supportive of the proposed changes particularly that of making the format and wording of rules simpler, more accessible and easy to understand for the public.

CARRIED

 

 

24

Review of the Code of Conduct - draft revised code

 

Resolution number OP/2021/45

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)      support the revised draft Code of Conduct to be adopted by the Governing Body on 27 May 2021 while reiterating the concern on the lack of ethnic and cultural diversity in conduct commissioners.

 

CARRIED

 


 

 

25

Draft Statement of Expectations for Council-controlled Organisations

 

Resolution number OP/2021/46

MOVED by Chairperson L Fuli, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)      support the issuance of a Statement of Expectations to Council Controlled Organisations pursuant to section 64B of the Local Government Act 2002 but ask that a more collaborative development process is designed so local boards as key stakeholders are provided a more meaningful opportunity to engage in the creation of the inaugural Statement of Expectations for Council Controlled Organisations in Auckland

b)      note the following remarks of the Independent Panel on the Review of Council Controlled Organisations in 2020:

i)       Council needs to give Council Controlled Organisations clear strategic direction to translate the council’s high- level plans into practical work programmes

ii)      the council’s many plans, policies and strategies offer almost no practical strategic direction to Council Controlled Organisations. They do not contain careful, detailed information about the council’s expectations of Council Controlled Organisations so they can set their work programmes and priorities accordingly

iii)       plans and policies are often too broad and lacking in specifics, and require considerable interpretation by Council Controlled Organisations to make them operational

iv)       letters of expectation are too vague and fail to give Council Controlled Organisations adequate guidance in preparing their statements of intent

v)         Council Controlled Organisations’ interactions with local boards does not result in effective accountability. Council Controlled Organisations largely inform local boards about projects in their area rather than seek real input into their design. Council Controlled Organisations are also not sufficiently responsive to local boards’ concerns and do not co-ordinate their efforts in local board areas with other Council Controlled Organisations

vi)       the council rewrites its Governance Manual for Substantive Council Controlled Organisations so the focus is squarely on its expectations of Council Controlled Organisations, removing policies to a separate document and requiring incoming directors and senior managers to read the manual

c)         note that the draft Statement of Expectations had not been workshopped with boards

d)        acknowledge that other related pieces of work that seeks to implement the recommendations of the Independent Panel on the Review of Council Controlled Organisations in 2020 is occurring concurrently, but does not believe that necessitates the rushed adoption of a high-level Statement of Expectations that is unlikely to lead to meaningful understanding of expectations and change in approach

e)         believe that the draft Statement of Expectations is too high level and will not provide the requisite detail to Council Controlled Organisations of council’s expectations on “how” Council Controlled Organisations must undertake their business

f)          believe that the wording in the draft Statement of Expectations, specifically to “build good relationships” and “consult” with local boards does not recognise them as governors but continues to treat them as one of many stakeholders

g)        believe a more detailed document similar to the Treasury’s Owner’s Expectations Manual is required so Council Controlled Organisations are not left in the position of having to determine what compliance looks like on their own 

h)        is not clear on why the Statement of Expectations needs to be adopted in such a short timeframe (to match the Long-term Plan timeframes)

i)          does not support the approach of a high level and general Statement of Expectations that will be revised shortly after adoption to accommodate the progress/conclusion of related pieces of work as this will lead to confusion and uncertainty for Council Controlled Organisations with very little incentive to operationalise the Statement of Expectations in the short term

j)          recommend that the review of the Governance Manual for Council Controlled Organisations be included as part of the development of the Statement of Expectations so that staff and the governors of council and Council Controlled Organisations have a clear manual that outlines shareholders’ expectations

k)         recommend that more consideration is given to what direction needs to be provided to Council Controlled Organisations pursuant to section 64A of the Local Government Act 2002 to develop plans to support local board governance, for instance annual work programmes or community engagement plans for each local board

l)          request that a joint panel of Independent Māori Statutory Board members, local board members and Governing Body members is urgently established to develop the Statement of Expectations further and review the Governance Manual for substantive Council Controlled Organisations so they can be adopted as soon as practicable.

CARRIED

 

 

26

Auckland Council’s Performance Report: Ōtara-Papatoetoe Local Board for November 2020 to February 2021

 

Resolution number OP/2021/47

MOVED by Member D Trenberth, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the performance report for November 2020 to February 2021

b)        approve the reallocation of $19,500 from work programme line OP: Te Kete Rukuruku (Māori naming of parks and places) tranche two (117) to Community grants Ōtara-Papatoetoe (948)

c)        request officers to include as part of the Te Kete Rukuruku programme the naming for the 10 hectares of Colin Dale Park that remains as local purpose reserve following the Parks, Arts, Community and Events (PACE) Committee resolution to allocate the decision making of the motor-sport precinct to the Governing Body(PAC/2021/4)

d)        further, request a brief report with maps to give clear information to the public on the changes in local and regional governance areas of Colin Dale Park and the proposed name of the local reserve.

CARRIED

 

 

27

Ōtara-Papatoetoe Local Board Achievements Register 2019-2022 Electoral Term

 

Resolution number OP/2021/48

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      note the updated Achievements Register 2019-2022 electoral term report.

CARRIED

 

 

28

Local board resolution responses and information report

 

Resolution number OP/2021/49

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      note the feedback on Building for Climate Change: Transforming operational efficiency and reducing whole-of-life embodied carbon provided as Attachment A

b)     note that all transitional rates grants in the Ōtara-Papatoetoe local board area will end on 30 June 2021.

CARRIED

 

 

29

Governance Forward Work Calendar

 

Resolution number OP/2021/50

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Governance Forward Work Calendar.

CARRIED

 

 

30

Record of Ōtara-Papatoetoe Local Board Workshop Notes

 

Resolution number OP/2021/51

MOVED by Chairperson L Fuli, seconded by Member O Dewes:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Ōtara-Papatoetoe Local Board workshop records for: 2 March, 9 March, 23 March and 30 March 2021.

CARRIED

 

 

31        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

8.57 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................