I hereby give notice that an ordinary meeting of the Ōrākei Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 15 April 2021

3.00pm

St Chads Church and Community Centre
38 St Johns Road
Meadowbank

 

Ōrākei Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Mr Scott Milne, JP

 

Deputy Chairperson

Sarah Powrie

 

Members

Troy Churton

 

 

Colin Davis, JP

 

 

Troy Elliott

 

 

Margaret Voyce

 

 

David Wong, JP

 

 

(Quorum 4 members)

 

 

 

Kim Lawgun

Democracy Advisor

 

7 April 2021

 

Contact Telephone: 021 302 163

Email: kim.lawgun@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Ōrākei Local Board

15 April 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

9.1     Public Forum - Alan Jepsen - Stonefields Community Centre                       5

10        Extraordinary Business                                                                                                6

11        Ōrākei Transitional Rates Grants                                                                                7

12        Report to grant a new community lease to Tāmaki Yacht Club Incorporated and classify land                                                                                                                 37

13        Local board feedback on the draft Tūpuna Maunga Authority Operational Plan 2021/2022                                                                                                                      45

14        Ōrākei Local Board Grants Programme 2021/2022                                                 49

15        Auckland Council’s Performance Report: Ōrākei Local Board for November 2020 to February 2021 (Covering report)                                                                                57

16        Auckland Transport – Regional Land Transport Programme 2021                       59

17        Proposal to vary the Regional Fuel Tax (RFT) scheme                                           73

18        Ōrākei Local Board feedback on the draft National Parking Management Guidance                                                                                                                                     127

19        Statement of proposal to amend the Animal Management Bylaw and controls 131

20        Proposal to make a new Public Trading and Events Bylaw                                 233

21        Public feedback on proposal to make new navigation rules                                315

22        Draft Statement of Expectations for Council-controlled Organisations             447

23        Review of the Code of Conduct – draft Code (Covering report)                          463

24        The Landing 2021 Concept Plan Refresh (Covering report)                                 465

25        Chairman and Board Member April 2021 report                                                    467

26        Governance Forward Work Calendar                                                                      475

27        Ōrākei Local Board Workshop Proceedings                                                          483

28        Resolutions Pending Action report                                                                         491

29        Consideration of Extraordinary Items

PUBLIC EXCLUDED

30        Procedural Motion to Exclude the Public                                                               497

C1       Liston Park - RFP and Development Options                                                         497

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the minutes of the Ōrākei Local Board meeting, held on Thursday, 18 March 2021, be confirmed as true and correct.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Part 13 of the Board’s Standing Orders provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Alan Jepsen - Stonefields Community Centre

Te take mō te pūrongo

Purpose of the report

1.       To deliver a presentation to the local board during the public forum segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2.       Alan Jepsen will be in attendance on behalf of the Stonefields Community Centre Inc to present to the local board regarding the proposed site for the Community Centre. 

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      receive the presentation and thank Alan Jepsen for his attendance.

Attachments

a          Presentation - Stonefields Community Centre Committee.......................... 499

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Ōrākei Local Board

15 April 2021

 

 

Ōrākei Transitional Rates Grants

File No.: CP2021/01441

 

  

Te take mō te pūrongo

Purpose of the report

1.       To note that the transitional rates grants are ending on the 30 June 2021.

2.       To decide the next steps for the transitional rates grants budget.

Whakarāpopototanga matua

Executive summary

Overview of transitional rates grants

3.       At the end of the 2017/2018 financial year the council removed the legacy rates remission schemes carried over from the legacy councils. These schemes provided community and sporting groups in some parts of Auckland with property rates relief. In the 2019/2020 financial year community groups located on maunga were also added to the transitional rates grant scheme.

4.       To minimise the impact on the recipients of these schemes, the Governing Body provided transitional rates grants for three years, from the 2018/2019 financial year ending on 30 June 2021. These grants were available automatically on the same terms as the original legacy remission schemes. Recipients of the grants were notified in the 2017/2018 financial year that the scheme would be limited to three years.

5.       Budgets for local grants (including inflation) was allocated to local boards for 10 years so local boards could eventually integrate them into their community support programme. As the transitional rates grants are automatically distributed, local boards do not currently have authority to make decisions on the use of these funds.

6.       An amount of $9,619 was paid to eight organisations in the Ōrākei local board area in the 2020/2021 financial year. These grants paid five per cent or less of the rates for the qualifying property. The limited support provided by these grants means that there will be minimal impact to the recipients from their removal.  Details of these grants are in Attachment A to the report.

7.       With the transitional grants now expiring, the local board must decide how to utilise the associated budget. The local board retains the budget associated with the grants as Asset Based Services (ABS) operational budget (opex) and is available for reallocation through its work programme process.

8.       While the funds remain as Asset Based Services (ABS) budget they can be used to support Local Discretionary Initiatives such as the local board’s community grants programme. Retaining this budget under ABS opex enables this budget to be considered as part of the Governance Framework Review of funding for asset-based services.

9.       If the local board wishes to continue to offer rates assistance this can be done by amending its grants programme.

10.     A letter will be sent to recipients notifying them of the ending of the transitional rates grants. This will direct organisations to the regional and local grants programmes, should they wish to seek additional support in the future.

 

 

 

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      note that transitional rates grants are ending on 30 June 2021.

b)      note that the local board retains the budget for the transitional rates grants as Asset Based Services (ABS) budget as a separate line item, with discretion over its future allocation. This will enable the grants to be considered as part of the Governance Framework Review on funding for asset-based services.

c)      agree to reallocate the budget through the local work programme process.

Horopaki

Context

11.     Transitional rates grants replaced rates remission schemes (Attachment B) for community organisations that were inherited from Franklin District Council (FDC), North Shore City Council (NSC), Rodney District Council (RDC) and Auckland Regional Council (ARC). The district and city council schemes were only available to properties within the relevant former district. The regional scheme was only available to properties not covered by a district or city council scheme.

12.     In 2019, five community groups located on Auckland’s maunga (in Devonport-Takapuna, Howick, Māngere-Ōtāhuhu and Maungakiekie-Tāmaki) were included in the transitional rates scheme. Prior to the crown settlement of the maunga these organisations did not pay rates under a council community lease. The transfer of the maunga to the Maunga Authority resulted in the Authority becoming liable for rates. As a consequence, these organisations are now required to pay rates under their new lease agreements.  

13.     The removal of legacy rates remissions and options for transition were consulted on alongside the 10-year Budget 2018-28.  Following consideration of feedback (Attachment C) from remission recipients, local boards and the general public, the Governing Body decided to remove the legacy remissions, and introduce a transitional grants scheme for three years, ending 30 June 2021. Under the criteria agreed by the Governing Body, grants were automatically available to organisations that:

·   received a legacy rates remission for community organisations in the 2017/2018 financial year

·   continued to meet the criteria and conditions of the original remission scheme.

14.     The amount of support provided by the grants was determined by the original remission scheme. Each scheme offered differing amounts of support. The district and city council schemes remitted 50 to 100 per cent of the rates, while the regional scheme provided five to 10 per cent of the general rates.

Transitional Rates Grants

15.     In the 2020/2021 financial year, 169 local transitional rates grants were made to 104 local organisations. The total value of these grants was $400,000. Of these, 66 grants are less than $500, and are paid as a credit to the rate account for the qualifying property. The remaining 103 grants are paid directly to the bank account of the beneficiary.

16.     The Ōrākei Local Board hold eight transitional rates grants. All these grants are made under the criteria of the Auckland Regional Council scheme. These grants provide 5 per cent or less of the rates for the qualifying property. Details of Ōrākei transitional rates grants paid in 2020/2021 are provided in Attachment A.

Tātaritanga me ngā tohutohu

Analysis and advice

17.     All recipients of the rates transition grants were advised that the grants were limited to three years. At the end of the scheme recipients are to be advised of any other options for support, such as local and regional grants programmes.

18.     Staff did not consider continuing the Ōrākei transitional rates grants in their current form. The existing grants process requires resource from the rates team to calculate grant amounts, and to generate rates credits for lower value grants (grants that were below $500 in the 2020/2021 financial year).  This rates resource is no longer available. The option of establishing the low value grants as direct payments made through the grants team was rejected in 2018, as the grants were too low to justify the administration required.

19.     Staff do not consider removing transitional rates grants will have a material impact for recipients within the Ōrākei Local Board area. The amount of support currently being provided is minimal in the context of the rates each organisation is paying, and the level of revenue they receive. Recipients will still be able to seek further support through the local board’s grant programme if they meet the grant criteria.

20.     The Ōrākei Local Board’s current grant programme does not include rates assistance as a criteria.  If the board wishes to offer rates assistance in some form this can be done by amending its grants programme.

Local Board Budgets

21.     The funding for transitional rates is currently held and will remain as Asset Based Services (ABS) budget. The amount of budget allocated to each local board is a function of the value of rates remitted in each local board area under the legacy remission schemes.

22.     This budget can be reallocated through the local board’s work programme process. The funds can be used to support both Asset Based Services and Local Discretionary Initiatives (LDI) operational work programmes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.     The effects of climate change were not a consideration when the existing transitional rates grants were established. Removing of transitional rates grant will not have a material impact on either the recipients or climate change. The local board is able to consider climate impacts of the future use of the funds associated with the grants.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for preparation of this advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     This report advises the board of their options now that the transitional grants scheme is ending. The local impacts of the proposal are set out in the report.

Tauākī whakaaweawe Māori

Māori impact statement

26.     No Māori organisations are receiving funding through the transitional rates grants. Māori land is eligible for support under the Rates remission for Māori freehold land policy.  This policy is not under review.

Ngā ritenga ā-pūtea

Financial implications

27.     The financial implications are set out in the report. The Ōrākei Local Board has $9,619 of transitional rates grants budget that it can reallocate. The grants held by the local board provide minimal support to recipients, and their removal is unlikely to have a significant impact on the recipients.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28.     Removal of transitional rates grants is unlikely to cause hardship for the organisations receiving transitional rates grants in the Ōrākei Local Board area. The grants are five per cent or less than the rate liability and a small proportion of revenue.

Ngā koringa ā-muri

Next steps

29.     A letter will be issued to all recipients of transitional rates grants informing them of the changes and any future options for support as appropriate.

30.     Decisions on future allocation of the funds for transitional rates grants can be made through the local board’s work programme process.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Local Transitional Rates Grants Ōrākei

11

b

Legacy Rates Remission Schemes

13

c

Local Boards and Rural Advisory Panel Feedback on the Rates Remission and Postponement Policy proposal from 2018

25

      

Ngā kaihaina

Signatories

Authors

Beth Sullivan - Principal Advisor Policy

Jestine Joseph - Lead Financial Advisor

David Rose - Lead Financial Advisor

Authorisers

Ross Tucker - General Manager, Financial Strategy and Planning

Trina Thompson - Local Area Manager

 


Ōrākei Local Board

15 April 2021

 

 

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15 April 2021

 

 

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15 April 2021

 

 

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Ōrākei Local Board

15 April 2021

 

 

Report to grant a new community lease to Tāmaki Yacht Club Incorporated and classify land

File No.: CP2021/02682

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To grant a new community lease to Tāmaki Yacht Club Incorporated, for land situated at Atkin Avenue Reserve, 19-23 Atkin Avenue, Mission Bay.

2.       To classify part of the land to reflect the current use.

Whakarāpopototanga matua

Executive summary

3.       The land at 19-23 Atkin Avenue, Mission Bay is held by council under the provisions of the Local Government Act 2002 and the Reserves Act 1977.

4.       The Tāmaki Yacht Club Incorporated seeks a new community lease on part of the land held under the Local Government Act for the tenant-owned building on the land.

5.       The group’s existing lease commenced on 1 March 2003 for an initial term of five (5) years with two rights of renewal of five (5) years each, with final expiry on 28 February 2018. The lease is holding over on a month by month basis on the same terms and conditions. 

6.       The original lease (in March 2003) was for $1 and on renewal in 2008, the rent was increased to $500 per annum plus GST but was not enforced.  The club continues to pay $1 per annum.

7.       The lease is for part of the land comprising approximately 66.8 m2 on Lot 52 shown hatched in red on Attachment A. The parcels making up the total reserve area are legally described as Part Lots 52, 53 and 54 DP 20244.

8.       The group has submitted a comprehensive application.  Staff have assessed the application and are satisfied that the requirements under Auckland Council’s Community Occupancy Guidelines 2012 have been met.

9.       The group’s application was workshopped with the local board in September 2018, May 2019 and in June 2020.  The item was placed on hold following the 2018 and 2019 workshops pending advice on the future utilisation of this reserve and other reserves within the local board area. It was re-workshopped with the board in June 2020 who informally indicated support for the group’s application for a new lease, and classification of Lot 53 as a local purpose (public utility) reserve under section 16(2A) of the Reserves Act 1977. It was deferred again while issues relating to the treatment of rental income between legacy and current leases was considered at the Parks, Arts, Community and Events Committee.

10.     As the building is tenant-owned, calling for expressions of interest to occupy the site is not required.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      approve the public notification of the intent to grant a new community lease at 19-23 Atkin Avenue to the Tāmaki Yacht Club Incorporated.

b)      subject to the public notification and iwi engagement and satisfaction of any submissions, grant a new community lease to the Tāmaki Yacht Club Incorporated at Atkin Avenue Reserve, 19-23 Atkin Avenue, Mission Bay pursuant to the provisions of the Local Government Act 2002, on Part Lots 52 NA663/169 shown in Attachment A of the report, hatched in red, subject to the following terms:

i)        term – ten (10) years commencing on the resolution date of this business report with one (1) ten (10) year right of renewal

ii)       rent – $1.00 plus GST per annum if demanded

iii)      attach the approved Tāmaki Yacht Club Incorporated Community Outcomes Plan to the lease document.

iv)     all other terms and conditions in accordance with Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977.

c)      classify Lot 53 Deposited Plan 20244, Atkin Avenue Reserve, 19-23 Atkin Avenue, Mission Bay as a local purpose (public utility) reserve in accordance with section 16(2A) of the Reserves Act 1977.

Horopaki

Context

11.     The Ōrākei Local Board is the delegated authority under section 16(2A) of the Reserves Act to classify reserves vested in council.  It is also the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

12.     The Tāmaki Yacht Club Incorporated is seeking a new lease at the Atkin Avenue Reserve, 19-23 Atkin Avenue, Mission Bay to continue their activities at the location.

Tātaritanga me ngā tohutohu

Analysis and advice

Land and Building

13.     The land at 19-23 Atkin Avenue, Mission Bay is held under the provisions of the Local Government Act 2002 and the Reserve Act 1977.  Lots 52 and 54 DP 20244 with a combined area of 1219 m2 are held under the provisions of the Local Government Act 2002. Lot 53 DP 20244, with an area of 602 m2 is held as an unclassified pumping station reserve under the provisions of the Reserves Act 1977.

14.     Tāmaki Yacht Club Incorporated holds a community lease on part of the land at Atkin Avenue. The lease area is approximately 66.8 m2 shown in Attachment A hatched in red and is on Part Lot 52. The building is tenant-owned and used as a storage facility for patrol and rescue boats owned by the club.

15.     A site visit has been completed and the building is secure and well maintained.

Tāmaki Yacht Club

16.     Tāmaki Yacht Club was established in 1926 and registered as an Incorporated Society on 18 April 1928. It prides itself on being a club dedicated to enabling and promoting as many people to get out on the water, be more active, more often, and to race regardless of skill.  They provide a low-cost, easy access option for enthusiastic amateurs who often cannot afford to sail. The club is a voluntary organisation affiliated to Yachting New Zealand; with a membership of 104 members, the majority of whom are in the 22-50 and 51 plus age groups.

17.     The group’s clubroom is located on Tāmaki Drive about one kilometer away. The club does not have sufficient space at the clubroom to store its patrol and rescue boats which have been housed at Atkin Avenue Reserve for 17 years.

18.     Because of the proximity of the current leased site to the clubrooms and harbour, Atkin Avenue Reserve is the closest suitable location and the only logistically safe option for the group to store its boats. 

19.     The club’s activities support the local board plan outcomes and provides good utilisation of this space.  The club run three races every Saturday during spring, summer and autumn seasons, and every second Saturday during winter season, amounting to nearly 100 races annually for local sailors.  They also run the Auckland-wide championships for the Finn and Laser classes each year, which attract entrants from all over Auckland and often from across the country.

20.     Although their focus is on sailing for all regardless of skill, the club have several successful sailors:

·      Sam Meech - bronze Olympian Rio Olympics 2016; future New Zealand representative 2020/2021 Tokyo Olympics.

·      George Gautrey - third in the 2019 Laser World Championships

·      Josh Junior – future New Zealand representative in the Finn Championships 2020/2021 Tokyo Olympics; team member of the victorious Americas' Cup team of 2017.

Lease Application

21.     The club has submitted a comprehensive application and are able to demonstrate its ability to deliver services to the community. The group is financially viable and audited accounts show proper accounting records have been kept. The group has all necessary insurance cover, including public liability insurance in place.

22.     After assessing the lease application and meeting with the group’s representative, staff advise that the group qualifies for a new community lease by virtue of the following:

·   its activities support the Ōrākei Local Board Plan 2020 outcome three: All parks and open space areas are attractive and well-used places for both active and passive recreation.

·   it is not in breach of the current occupancy agreement

·   the financial accounts have sufficient reserves to cover its operating costs with no declared contingent liabilities

·   it sustains its activities predominantly through a combination of fees, donations, and grants.

20.     The current lease commenced on 1 March 2003 for an initial term of five years with two rights of renewal of five years each, with final expiry on 28 February 2018. The lease is holding over on a month by month basis on the same terms and conditions. 

21.     The original lease (in March 2003) was for $1 and on renewal in 2008 the rent was increased to $500 per annum plus GST but was not enforced.  The club continues to pay $1 per annum.

22.     As the building is tenant-owned, calling for expressions of interest to occupy the site is not required.  The club is seeking a new lease to continue their activities and services. The proposed lease area is shown hatched in red on Attachment A.

23.     The application for a new lease was workshopped with the local board in September 2018, May 2019 and again in June 2020.  The application was placed on hold following the two initial workshops and then re-workshopped in June 2020 where the local board informally indicated support for the group’s application, providing for a ten year lease with one ten year right of renewal and an early termination clause. This provides the group with surety of tenure to allow continuation of their activities, while awaiting the outcome of investigations into the future utilisation of the reserve and other reserves within the local area. The item was deferred again while issues relating to the treatment of rental income between legacy and current leases was considered at the Parks, Arts, Community and Events Committee meeting which was deferred from December 2020 to February 2021.

Classification of Land

24.     The local board at the workshop in June 2020 informally supported the classification of Lot 53 as a local purpose (public utility) reserve under section 16(2A) of the Reserves Act 1977.  Council is required under the Reserves Act 1977 to classify the land before it can grant a lease over this land.

25.     Classifying Lot 53 now at the same time as dealing with the new lease over part of Lot 52, allows for ease of its future administration. The proposed classification for Lot 53 is broad enough to include activities contemplated for the pumping station and possible future uses.

26.     The lease to the club on Lot 52 will be issued pursuant to the provisions of the Local Government Act 2002. As the lease will be longer than six months, council is required to consult on the proposal. This is done by advertising in a local paper and on council’s website. Good practice is to also consult with iwi which is currently underway and the consultation process with the mana whenua forum was completed in June 2019.

27.     This report recommends that Lot 53 is classified as a local purpose (public utility) reserve under section 16(2A) of the Reserves Act 1977, and a new lease be granted to the Tāmaki Yacht Club Incorporated on an area of Part Lot 52 under the provisions of the Local Government Act 2002 for an initial term of ten years with one ten year right of renewal, subject to conditions. 

Tauākī whakaaweawe āhuarangi

Climate impact statement

28.     There is no impact on Green House Gas emissions as the proposal does not introduce any new source of emissions.

29.     Climate change may impact on the lease as the site is 250 metres from the harbour foreshore (Mission Bay) and is in a low-lying area in a flood prone zone.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

30.     The proposed new lease impacts on other parts of the council group. Service and Asset Planning are working on Local Parks Management Plans for all reserves in the local board area.  The views of Service and Asset Planning have been sought and are supportive of the new lease to the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

31.     This is an approved item on the Community Facilities Work Programme for 2020/2021 as a deferred item from the 2019/2020 workplan. The most recent workshop with the board indicated informal support for granting the lease and classification of Lot 53

32.     Reasons for the local board’s support included Tāmaki Yacht Club having proven themselves to be a long time and well-established community group, who are embraced by the Ōrākei local community, and who are good tenants.

Tauākī whakaaweawe Māori

Māori impact statement

33.     An aim of community leasing is to increase targeted support for Māori community development. This proposal seeks to improve access to facilities for all Aucklanders, including Māori living in the Ōrākei area.

34.     Iwi consultation with the mana whenua forum is complete and the written engagement process via email is in progress.  The proposed new lease is subject to the completion of the iwi engagement process.

Ngā ritenga ā-pūtea

Financial implications

35.     There is no change in rent between what has been collected currently and the proposed rent of $1 per annum. There is also, an option to increase rent to $500 per annum as proposed in 2008, although this is not part of the recommendations. There is no maintenance fee charged, as the club owns the building and is responsible for the cost of maintenance.

36.     The proposed new community lease of 10 years with one ten year right of renewal will impact on the board’s ability to review the peppercorn rental of $1 per annum in the immediate future.

37.     The cost of advertising, consultation and classification notification and processing is born by the Community Facilities Department. 

38.     Council staff sought advice and input from the local board’s Lead Financial Advisor about the financial matters and received positive feedback. There are no financial implications for the board.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39.     If Lot 53 is not classified under section 16(2A) of the Reserves Act 1977, no new lease in the future can be granted over it. Classification now saves time, minimises cost, and allows for ease of use and management when required.

40.     If a new community lease for Part Lot 52 is not granted to the group, the current lease will continue to roll over on a monthly basis.  This may adversely affect Tāmaki Yacht Club as the club requires surety of tenure to plan, develop and continue its activities in the local community.

Ngā koringa ā-muri

Next steps

41.     Staff will work with the Tāmaki Yacht Club to finalise the Community Outcomes Plan and community lease arrangements.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A

43

     

Ngā kaihaina

Signatories

Author

Valerie Vui - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Trina Thompson - Local Area Manager

 


Ōrākei Local Board

15 April 2021

 

 

PDF Creator


Ōrākei Local Board

15 April 2021

 

 

Local board feedback on the draft Tūpuna Maunga Authority Operational Plan 2021/2022

File No.: CP2021/02902

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To report the Ōrākei Local Board’s feedback on the draft Tūpuna Maunga Authority Operational Plan 2021/2022 for endorsement.

Whakarāpopototanga matua

Executive summary

2.       The Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Act 2014 requires the Tūpuna Maunga Authority to prepare an annual operational plan. This is considered within the framework of the Auckland Council’s Annual Budget 2021/2022.

3.       The draft Tūpuna Maunga Authority Operational Plan 2021/2022 sets out the Authority's expectations for the management of the Tūpuna Maunga of Tāmaki Makaurau (Auckland) and also guides associated projects and programmes during the 1 July 2021 to 30 June 2022 financial year. The plan also provides indicative long-term funding information for the financial years 2023/2024 through to 2030/2031.

4.       Public consultation on the draft Tūpuna Maunga Authority Operational Plan 2021/2022 commenced on 26 February 2021 and closed on 22 March 2021. The draft plan and summary documents are available on the Tūpuna Maunga Authority website here: https://www.maunga.nz/plans-policies-and-procedures/. Attached to this report (attachment A) is the Board’s feedback provided to the Tūpuna Maunga Authority on the draft Tūpuna Maunga Authority Operational Plan 2021/2022.

 

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      formally endorse its feedback on the draft Tūpuna Maunga Authority Operational Plan 2021/2022 provided to the Tūpuna Maunga Authority for consideration prior to adoption of the plan by the Tūpuna Maunga Authority and Auckland Council.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ōrākei Local Board feedback: Draft Tūpuna Maunga Authority Operational Plan 2021/2022

47

     

Ngā kaihaina

Signatories

Author

Kim Lawgun - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 


Ōrākei Local Board

15 April 2021

 

 

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Ōrākei Local Board

15 April 2021

 

 

Ōrākei Local Board Grants Programme 2021/2022

File No.: CP2021/02928

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Ōrākei Local Board Grants Programme 2021/2022.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3.       The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4.       This report presents the Ōrākei Grants Programme 2021/2022 for adoption (as provided in Attachment A to this report).

 

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      adopt the Ōrākei Local Board Grants Programme 2021/2022 in Attachment A.

 

 

Horopaki

Context

5.       The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6.       The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7.       The local board community grants programme includes:

·      outcomes as identified in the local board plan

·      specific local board grant priorities

·      which grant types will operate, the number of grant rounds and opening and closing dates

·      any additional criteria or exclusions that will apply

·      other factors the local board consider to be significant to their decision-making.

8.       Once the local board grants programme 2021/2022 has been adopted, the types of grants, grant rounds, criteria and eligibility with be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The new Ōrākei Grants Programme has been workshopped with the local board and feedback incorporated into the grants programme for 2021/2022.

10.     The new grant programme includes the requirement for applications to provide quotes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11.     The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through the support of projects that address food production and food waste; alternative transport methods; community energy efficiency education and behaviour change; build community resilience and support tree planting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

13.     Based on the main focus of an application, a subject matter expert from the relevant council unit will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14.     The grants programme has been developed by the local board to set the direction of its grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

15.     All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

16.     The allocation of grants to community groups is within the adopted Long-term Plan 2018 -2028 and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

17.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

18.     An implementation plan is underway, and the local board grants programme will be locally advertised through the local board and council channels, including the council website, local board Facebook page and communication with past recipients of grants.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ōrākei Local Board Grants Programme 2021-2022

53

     

Ngā kaihaina

Signatories

Author

Ruchita Patel - Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Trina Thompson - Local Area Manager

 


Ōrākei Local Board

15 April 2021

 

 

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Ōrākei Local Board

15 April 2021

 

 

Auckland Council’s Performance Report: Ōrākei Local Board for November 2020 to February 2021 (Covering report)

File No.: CP2021/03777

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To inform the Ōrākei Local Board of a late report (Auckland Council’s Performance Report: Ōrākei Local Board for November 2020 to February 2021) which will be reported to the Board’s 15 April 2021 business meeting.

 

Whakarāpopototanga matua

Executive summary

2.       This is a late covering report for the above item. The comprehensive agenda report was not available when the agenda went to print and will be provided prior to the 15 April 2021 Ōrākei Local Board meeting.

Ngā tūtohunga

Recommendation/s

The recommendations will be provided in the comprehensive agenda report.


Ōrākei Local Board

15 April 2021

 

 

Auckland Transport – Regional Land Transport Programme 2021

File No.: CP2021/03564

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to outline the outcomes of the proposed Regional Land Transport Programme (RLTP) in the local board area and provide an opportunity for the board to resolve feedback for the attention of the Governing Body and the Regional Transport Committee.

Whakarāpopototanga matua

Executive summary

2.       This report covers:

·   A summary of what the RLTP is and the process of its development.

·   A summary of what projects and programmes are planned for the local board area.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      receive the Auckland Transport – Regional Land Transport Programme report

b)      provide feedback on the Regional Land Transport Programme as per Attachment A to this report.

Horopaki

Context

3.       The RLTP is a 10-year investment programme for transport in Auckland. It includes the activities of Auckland Transport, Waka Kotahi New Zealand Transport Agency (Waka Kotahi) and KiwiRail.

4.       It is reviewed and publicly consulted on every three years in a process led by the Auckland Regional Transport Committee (RTC).

5.       The RTC is comprised of members of the AT Board and representatives from Waka Kotahi and KiwiRail. During the review process the RTC seeks the views of Auckland’s elected representatives through the Governing Body. The AT Board is responsible for the final approving of the RLTP.

6.       The RLTP is the end product of a number of different local and central government processes and plans:

·   Auckland Transport Alignment Project (ATAP)

·   The Auckland Plan 2050

·   Auckland Council’s Long-Term Plan (LTP)

·   National Land Transport Programme (NLTP)

·   Government Policy Statement on Land Transport (GPS).

7.       It is worth noting that AT is not a party to ATAP discussions but that the direction expressed in this document is a key driver for outcomes in the RLTP. Likewise, the LTP sets funding levels for key programmes in the RLTP, such as the Local Board Transport Capital Fund.

8.       The current transport programme is set out in the 2018 RLTP. This saw the introduction of the Regional Fuel Tax (RFT), that provided an additional $1.5 billion of direct revenue over 10 years. Including the RFT, the 2018 RLTP anticipated a $10 billion capital programme over ten years.

9.       While the 2018 RLTP programme provided a sound investment base there have been an increasing number of challenges requiring attention in the 2021 RLTP. These include:

·   The impact of growth and other demands creating a need for increased investment in upgrading existing infrastructure and for new investment to support growth

·   A need for increased investment to ensure transport plays its role in meeting overall greenhouse gas reduction targets

·   Continuing to invest in public transport and to accelerate cycling network completion to support mode change

·   A need to deliver further investment to support vision zero goals to provide reductions in deaths and serious injuries

·   An increasing need for more responsive investment in the transport network at a local level.

10.     Unfortunately, the response to these challenges is tempered by the impact of Council’s Emergency Budget, the effect of Covid-19 on public transport fares (leading to reduced operational funding for AT), and a strong likelihood that Waka Kotahi funding will not reach previously assumed levels.

11.     It has been assessed that about 95 per cent of the available funding from council and Government is needed to run the transport system, maintain the quality of the system (renewals and maintenance) and deliver committed/contracted /under construction projects. This means that there is very little headroom for new investment and that there will be hard trade-offs, including the deferring of many important projects. 

12.     At its meeting on 11 March the Planning Committee unanimously endorsed the draft RLTP.  ATAP itself was released on Friday 12 March. The RTC formally approved the draft RLTP for public consultation at its meeting on 23 March 2021.

13.     The current timeline for development of the RLTP is as follows:

Date

Action

23 March

RTC considers draft RLTP for public consultation

29 March-2 May

Proposed dates for public consultation

May

Evaluation of public consultation

27 May

RTC review final draft RLTP

3 June

Governing Body review RLTP for endorsement

June

AT Board reviews RLTP for final approval

01 July

RLTP operational

 

14.     As a regional programme it is appropriate that the primary engagement focus sits with the Governing Body through the Planning Committee.

15.     However, as the RLTP has important local impacts AT recognizes the importance of seeking local board views to ensure these are included in the information given to the RTC and Governing Body to inform their decision making. To this end, AT has the following engagement planned:

Date

LB Engagement

15 Feb

AT attended the Chairs Forum to give an overview on the RLTP process, to outline how the RLTP is put together and finally what the process is for LB input.

29 March – 2 May

Workshops with all local boards to discuss the RLTP.

4 – 18 May

AT will write reports for local boards to pass resolutions to officially record their feedback on the RLTP.

3 June

Local boards could use their statutory input slot at a Governing Body Meeting (Planning Committee) to give their views on the RLTP.

 

Tātaritanga me ngā tohutohu

Analysis and advice

16.     The draft Long-term Plan proposal is to reinstate the Local Board Transport Capital fund back up to $20M per annum for the next ten years. On this basis the proposed RLTP includes $200M for Local Board initiatives. However, it should be noted that this is contingent on the Mayor’s proposed rates increase of 5 per cent.

17.     The below tables summarises projects that are planned to be delivered in the Local Board area and surrounding areas and could be of benefit to residents from Ōrākei Local Board area.

#

AT Projects

Duration

10 Year Capital Expenditure ($M)

31

Meadowbank Kohimarama Connectivity Project

2021/22 - 2023/24

22.1

32

Tamaki Regeneration

2022/23 - 2030/31

40.9

33

Eastern Busway

2021/22 - 2025/26

873.9

34

Sylvia Park Bus Improvements

2024/25 - 2026/27

19.9

56

Downtown Crossover Bus Facilities

2026/27 - 2030/31

220.0

74

Tamaki Drive/ Ngapipi Road safety improvements

2021/22

6.8

 

18.     The below tables summarises projects within larger programmes, that are planned to be delivered in the local board area and surrounding areas and could be of benefit to residents.

#

Project from a Programme

Underlying Programme

23

Glen Innes to Tamaki Drive Shared Path (joint project with Waka Kotahi)

Urban Cycleways (AT)

23

Links to Glen Innes

Urban Cycleways (AT)

29

Ellerslie-Panmure Highway & Pakuranga Road corridors

Connected Communities (AT)

32

Tamaki Spatial Priority Area

Projects Supporting Auckland Housing Programme (AT)

35

Mount Wellington Highway/SH1 Southbound Onramp

Network Performance / Optimisation

60

The Strand Special Vehicle Lane

Network Performance / Optimisation

 

 

 

19.     The below table summarizes projects being delivered by Waka Kotahi that are planned to be delivered in the Local Board area and surrounding areas and could be of benefit to residents.

 

Non-AT Projects

Responsible Agency

10 Year Capital Expenditure ($M)

28

Glen Innes to Tamaki Cycleway

(joint project with AT)

Waka Kotahi

49.0

41

Wiri to Quay Park         

Note: only the Quay Park Junction part of this project is shown on the below map. The majority of this project and spend will occur outside of mapped area.

KiwiRail

209.0

 

20.     The below maps correspond to the above tables and shows the location of the projects:

21.     The below table outlines objectives from the local board plan that are approached in the RLTP:

Objectives

RLTP outcomes

The One Local Initiative and Glen Innes to Tamaki Drive Shared Path remain a focus for advocacy and work

This project is included in the RLTP as part of the completion of the urban cycleways programme.

Safety initiative, upgrades and improvements around our schools and town centres to be a priority

This draft RLTP has a greater emphasis on safety improvements and includes $100M for minor improvements across the network.

It also includes funding for the Tamaki Drive/ Ngapipi Road safety improvements. Safety upgrades will also be delivered for St Heliers and Mission Bay villages.

Continued improvements to roads and shared paths contribute to a safer and free-flowing transport network of roads, connections and pathways, and reduce congestion.

The RLTP includes:

·     $168M of investment in AT’s network performance programme, to deliver a range of targeted small to medium infrastructure projects to optimize routes.

·     Over $120M of Waka Kotahi investment in intelligent transport systems and optimisations activities.

·     $52M of AT investment in Intelligent Transport Systems to utilize emerging technologies to better manage congestion, improve safety and influence travel demand.

Alternative modes of transport are enabled and encouraged to ease congestion across our area and to reduce our carbon footprint.

The RLTP includes completion of the remaining elements of the Urban Cycleways Programme such as the Glen Innes to Tamaki Shared path and the Meadowbank to Kohimarama Connectivity project.

 

Transport infrastructure is resilient and free from flooding and other natural hazards.

This draft RLTP includes funding to complete the Tamaki Drive Cycleway including its flood resilience project.

All our town centres are attractive and bustling.

A ten-year investment of $3.93billion has been included in this RLTP to cover the cost of renewing AT’s asset base. This RLTP has $900 million more in AT renewals than the $3.05 billion included in the 2018 RLTP.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

22.     The approach set out in the RLTP conforms with the direction expressed by council through the Long-term Plan. However, AT notes that far more needs to be done to reach the Auckland Council climate change emissions targets.

23.     This investment programme is only one of a comprehensive set of measures needed to reduce transport emissions. The RLTP does not exist to set government policy and additional measures are needed that are beyond its scope to implement. A comprehensive approach to emission reduction will therefore require a range of actions from across government and industry sector.

24.     In the context of this challenge, Auckland needs a Climate Plan for its transport system which sets out the preferred pathway to meeting Auckland Councils emissions targets. This plan, along with a Climate Change Programme Business Case will be developed as part of this RLTP.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

25.     The RLTP is the product of several Auckland Council processes and plans including:

·   Auckland Transport Alignment Project (ATAP)

·   The Auckland Plan 2050

·   Auckland Council’s Long-Term Plan (LTP).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

26.    Auckland Transport has used local board plans to inform the development of the RLTP.

27.    Opportunities for local board members to engage on the RLTP have included:

·   Chair’s Forum on the 15 February 2021

·   A workshop with the Ōrākei Local Board on the 25 March 2021

·   Highlighting the opportunities for local board feedback to the Governing Body.

Tauākī whakaaweawe Māori

Māori impact statement

28.     Iwi and mataawaka have been engaged through AT’s Maori engagement team.

Ngā ritenga ā-pūtea

Financial implications

29.     There are no direct financial implications for the local board in receiving this report.

30.     Local board feedback on the RLTP and any changes made as a result of that feedback could have financial implications depending on that feedback. Further information about AT’s priorities for funding and implications of changes to funding levels can be found on page 80 of the RLTP consultation document.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     AT’s capital programme within the RLTP is contingent on the Mayor’s proposed rates increase of 5 per cent. If this is not adopted there will be significant impacts on the plan.

Ngā koringa ā-muri

Next steps

32.     Once the local boards have resolved their feedback by the 18 May on the RLTP, AT will review all feedback from local boards and the public. This feedback, and any proposed changes, will be compiled into a feedback report for the consideration of the Governing Body and the Regional Transport Committee. 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

RLTP Local Board Feedback template

67

     

Ngā kaihaina

Signatories

Author

Lorna Stewart – Elected Member Relationship Partner, Auckland Transport

Authorisers

Hamish Bunn - GM Investment, Planning & Policy, Auckland Transport

Trina Thompson - Local Area Manager

 


Ōrākei Local Board

15 April 2021

 

 

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Ōrākei Local Board

15 April 2021

 

 

Proposal to vary the Regional Fuel Tax (RFT) scheme

File No.: CP2021/03541

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek feedback from local boards on the draft proposal to vary the Regional Fuel Tax (RFT) scheme.

Whakarāpopototanga matua

Executive summary

2.       The Regional Fuel Tax scheme for Auckland, established in 2018, is a key funding source for investment in our transport network. The scheme is projected to generate $1.5 billion of revenue and enables over $4 billion of additional investment.

3.       Decisions by central government to invest directly in RFT projects and current reviews of the Auckland Transport Alignment Project (ATAP) indicative package and the draft Regional Land Transport Plan (RLTP) have necessitated a variation to the RFT scheme.

4.       There is no proposal to alter the level of the RFT, the period for which the scheme runs, or the area covered by the tax.

5.       Decisions around the overall investment programme for transport and the funding of this are made through the ATAP and RLTP processes. The allocation of projects within the RLTP to the RFT programme is a key step to support implementation.

6.       The draft proposal to vary the RFT scheme (Attachment A of the agenda report) retains the 14 projects identified in the original programme but updates the specific initiatives within these projects along with cost and timing projections.

7.       The draft proposal went out for public consultation alongside the draft RLTP. Following consideration of feedback from local boards and from the general public, a final proposal will be endorsed by the Governing Body and sent to the relevant ministers for approval and enactment through Order in Council.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      receive the report on proposed variations to the 2018 Regional Fuel Tax Scheme.

b)      provide feedback on the proposed variation to the Regional Fuel Tax scheme.

Horopaki

Context

The creation of Auckland’s RFT scheme

8.       Work on an aligned strategic approach to transport in Auckland (ATAP) began in 2016. This work made clear that the level of investment needed was not achievable with the existing funding mechanisms.

9.       A regional fuel tax was proposed as a tool to achieve a higher level of investment for Auckland. With the leverage that this funding could drive from government subsidies and development contributions the RFT enabled $4 billion of investment that would not otherwise occur.

10.     Without this investment a number of positive outcomes of the programme would not be able to be achieved including improved road safety, increased availability and use of public transport, more active transport options, improved access to employment, and more growth and housing development.

11.     An amendment to the Land Transport Management Act 2003 (LTMA) was passed in 2018 which provided for the introduction of regional fuel taxes by order in council.

12.     Auckland Council consulted with Aucklanders on the introduction of an RFT as part of its 10-year Budget 2018-2028 consultation in February/March 2018. Following this a detailed proposal for an RFT scheme was prepared, consulted on from 1-14 May 2018, and then approved for submission to the government.

13.     The proposed scheme (Attachment B of the agenda report) was approved by the government and become operative from 1 July 2018.

Details of the existing scheme

14.     Auckland’s RFT scheme collects 10 cents per litre (plus GST) and applies to sales of petrol and diesel by retailers within the boundaries of Auckland Council (excluding Aotea Great Barrier Island) from 1 July 2018 to 30 June 2028.

15.     Revenue from the scheme is projected to be $150 million per annum, a total of $1.5 billion across the ten years.

16.     The original proposal also details

·   The key objectives of the scheme

·   the effects of the scheme (positive and negative),

·   how it aligned with the relevant strategic documents,

·   why it should be a funding source (including other options considered),

·   reasoning for the exclusion of Aotea Great Barrier Island; and

·   the information and assumptions that support the forecast revenue calculations.

17.     The programme funded 14 categories of expenditure referred to in the scheme as projects:

·   Bus priority improvements

·   City Centre bus infrastructure

·   Improving Airport Access

·   Eastern Busway (formerly AMETI)

·   Park and Rides

·   Electric trains and stabling

·   Ferry network improvements (was downtown ferry redevelopment)

·   Road safety

·   Active transport

·   Penlink

·   Mill Road corridor

·   Road corridor improvements

·   Network capacity and performance improvements

·   Growth related transport infrastructure.

Progress of the scheme to 31 December 2020

18.     Since the RFT was introduced, $376 million of revenue has been received by Auckland Council. Auckland Transport has spent $346 million on designated projects, which was funded by $162 million of RFT, $135 million of Waka Kotahi NZ Transport Agency subsidies, and $49 million of development contributions.

19.     The programme was always planned to ramp up over the 10 years, reflecting the need to complete projects that were already in train in 2018, and to gear up to a much higher level of delivery. Unspent funds at any stage in the programme are held in reserve. This reserve totalled $197 million as at 31 December 2020.

20.     Key achievements of the scheme so far include:

·   improving road safety through the introduction of lower speed limits on 600 Auckland roads to reduce harm and loss of life

·   installing red-light running enforcement and CCTV cameras

·   improving airport access through works on the Puhinui Station, with construction now underway on the new interchange

·   improving the Downtown Ferry terminal with the completion of breakwater piling and Pontoon 5 and Landing Pontoon 2 now at the commissioning stage to increase capacity and customer experience.

Subsequent government funding announcements

21.     Two key announcements by central government have reduced the requirement for Regional Fuel Tax funding for some of the projects included in the scheme.

22.     On 29 January 2020 the government announced the New Zealand Upgrade Programme (NZUP). This programme included direct crown investment of $3.48 billion in transport infrastructure for Auckland.

23.     The NZUP provided funding for two projects included in the RFT scheme. The Penlink project was allocated $411 million and the Mill Road project was allocated $1.354 billion, Following this the responsibility for the delivery of these two projects was transferred to Waka Kotahi NZ Transport Agency.

24.     As part of its fiscal stimulus package to support the economy in the face of the COVID-19 pandemic the government announced on 1 April 2020 a programme to fund “shovel ready” infrastructure projects.

25.     Following applications by the Auckland Council Group, a number of projects were contracted to receive funding. Two of the successful projects constituted part of wider RFT projects.

26.     Funding was received towards the Downtown Ferry Terminal which is a part of the ferry network improvements RFT project.

27.     Funding was also received to support the Puhinui Bus/Rail Interchange project which forms a part of the Improving Airport Access RFT project.

28.     Staff consider that this, along with the current reviews of ATAP and the draft RLTP (summarised below), constitute a change to a material aspect of the programme of capital projects supported by the RFT as enacted in 2018.

ATAP update and draft RLTP preparation

29.     Auckland Council and Auckland Transport have been working with central government partners to update the Auckland Transport Alignment Project (ATAP). The development of an ATAP indicative package will inform and guide Auckland’s Regional Land Transport Plan (RLTP) and the National Land Transport Programme (NLTP).

30.     Despite additional funding available to the programme through direct government investment, the ATAP budget is still highly constrained. This is the result of increased demands for transport investment in Auckland as well as updated costings and information around existing projects. Funding of the ATAP indicative package is reliant on the continuation of the RFT scheme.

31.     Staff consider that this, along with the recent central Government funding decisions (summarised above), constitute a change to a material aspect of the capital projects programmes supported by the RFT as enacted in 2018.

32.     Given these material changes, staff have prepared a formal proposal to vary the scheme, as required by the Land Transport Management Act 2003 (the LTMA) (section 65G(1)). This draft variation proposal formed the basis for public consultation, which is required under section 65H(c) of the LTMA.

33.     Following consultation, the Governing Body will consider feedback (including that from local boards) and then submit the proposal (with any changes made) to the Ministers of Finance and Transport, who will then decide whether to accept it (LTMA, sections 65I and 65J). If the Ministers do accept the proposal, they will send it on to the Governor-General to enact through an Order in Council (LTMA, sections 65J and 65K).

Tātaritanga me ngā tohutohu

Analysis and advice

Proposed variation to the scheme

34.     Given the changes discussed above (government funding and ATAP update), and the fact that local board views were captured for the original 2018 scheme, the council seeks local board views on the proposed variation. 

35.     The proposed variation of the scheme is led by the work on the updated ATAP indicative package and the draft RLTP.

36.     It is not proposed that there is any change to:

·   the rate of the RFT

·   the period of the scheme

·   the area subject to the scheme.

37.     Despite the fact that the scheme does not run to the end of the new 10-year Budget it is not proposed that the council looks to extend the scheme. This is primarily because work continues on The Congestion Question project which is investigating different road pricing options that could replace the RFT in the future.

38.     It is proposed that the scheme maintains the same 14 projects (with the special consideration of Penlink and Mill Road staying in the scheme without additional allocation of RFT due to a change in delivery and funding management) but that changes are made to:

·   the descriptions of projects, identified initiatives within them, and projected benefits, to reflect any changes in scope

·   the level of projected total expenditure and indicative RFT contribution to each project to reflect where new funding has become available or where project costings have been updated

·   the timing of projects following decisions made through the development of the draft RLTP

·   the naming of one project where it is proposed that Downtown Ferry Redevelopment is renamed Ferry Network Improvements to reflect the incorporation of initiatives to purchase new electric ferries to help decarbonise the public transport fleet.

39.     It has been assessed that these changes constitute a change to a material aspect of the programme of capital projects supported by the RFT scheme and therefore the council must prepare a proposal to vary the scheme, pursuant to section 65G(1)(a) of the LTMA.

Consultation

40.     Public consultation on the draft proposal to vary the RFT scheme is occurring alongside the Auckland Transport consultation on the draft RLTP.

41.     This consultation takes place from 29 March 2021 to 2 May 2021.

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

42.     The proposal to vary the RFT scheme constitutes a change in an allocation of funding within the overall ATAP indicative package and RLTP. Transport projects funded include climate change optimisation, such as electric trains and stabling and promoting eco-friendly commuting initiatives like improving congestion through network capacity and performance improvements.

43.     The impacts of the complete RLTP on the climate have been reported to the local board in another report on this agenda.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

44.     Council staff have worked with staff from Auckland Transport representatives in the development of the draft proposal.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45.     Local board views will be captured through this report and reported to the Planning Committee prior to decision-making.

Tauākī whakaaweawe Māori

Māori impact statement

46.     The proposal to vary the RFT scheme constitutes a change in an allocation of funding within the overall ATAP indicative package and RLTP. The impacts of the RLTP on Māori have been reported to the local board.

47.     The RFT proposal has been incorporated in the RLTP consultation process, which includes extensive engagement with 19 mana whenua and mataawaka groups.

Ngā ritenga ā-pūtea

Financial implications

48.     The RFT scheme is projected to deliver around $1.5 billion of revenue over the 2018-2028 period. This constitutes as significant portion of the transport investment in Auckland.

49.     Without an RFT, Council would need to either:

i)        utilise another of the currently available funding mechanisms (general rates or an Interim Transport Levy); or

ii)       fund transport at the level of renewals and committed projects only.

50.     The rating options would result in ratepayers facing significant increases (10-11 per cent) in addition to the general rates increase and paying according to their property value rather than based on use. To fund the transport budget at the level of renewals and committed projects only would have significant impacts on the growth and economy of Auckland.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

51.     The key risk is a potential misalignment of the RFT scheme from the ATAP programme and the RLTP. This variation proposal looks to mitigate this risk by updating the scheme and the RLTP in tandem.

Ngā koringa ā-muri

Next steps

52.     Public consultation on the proposal takes place from 29 March to 2 May 2021.

53.     The Planning Committee will receive public feedback and Local Board views on the proposal in May.

54.     The Planning Committee and Governing Body will consider the adoption of a proposal for submission to Government.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Proposal to Vary Regional Fuel Tax Scheme

79

b

Proposal for a Regional Fuel Tax (2018)

101

     

Ngā kaihaina

Signatories

Authors

Justine Yu - Senior Advisor - Fin Policy

Michael Burns - Manager Financial Strategy

Authorisers

Ross Tucker - General Manager, Financial Strategy and Planning

Trina Thompson - Local Area Manager

 


Ōrākei Local Board

15 April 2021

 

 

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Ōrākei Local Board

15 April 2021

 

 

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Ōrākei Local Board

15 April 2021

 

 

Ōrākei Local Board feedback on the draft National Parking Management Guidance

File No.: CP2021/02615

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the approved Ōrākei Local Board feedback on the draft National Parking Management Guidance for formal endorsement.

Whakarāpopototanga matua

Executive summary

2.       The draft National Parking Management Guidance has been developed to provide consistent, best-practice guidance for the management of on-street parking and publicly owned/managed off-street parking in New Zealand.

3.       This guidance supports Keeping Cities Moving, the Waka Kotahi mode shift plan, with parking management being a key intervention for influencing mode shift.

4.       The guidance also supports the National Policy Statement for Urban Development, developed by the Ministry for the Environment and the Ministry of Housing and Urban Development, which includes a policy that requires local authorities to remove minimum car parking requirements from developments, other than for accessible car parks.

5.       The Board provided feedback (attachment A) on the draft National Parking Management Guidance due by Friday, 12 March 2021 for consideration in the final revision of the document before its formal release in mid-2021.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      formally endorse its feedback on the draft National Parking Management Guidance for consideration by Waka Kotahi in the final revision of the guidance before its formal release in mid-2021.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ōrākei Local Board feedback: Draft National Parking Management Guidance

129

     

Ngā kaihaina

Signatories

Author

Kim Lawgun - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 


Ōrākei Local Board

15 April 2021

 

 

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Ōrākei Local Board

15 April 2021

 

 

Statement of proposal to amend the Animal Management Bylaw and controls

File No.: CP2021/02948

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek support on the draft statement of proposal to amend the Te Kaunihera o Tāmaki Makaurau Ture-ā-rohe Tiaki Kararehe / Auckland Council Animal Management Bylaw 2015 and associated controls before it is approved for public consultation.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its view on the statement of proposal to amend the Animal Management Bylaw 2015 and controls, staff have prepared a draft proposal.

3.       The draft proposal would continue to enable council to regulate the keeping of animals in order to minimise risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places caused by people interacting with animals.

4.       The main draft proposed changes are to:

·   require an approval to keep more than two standard beehives on urban properties with an area less than 2000 square metres (no approval currently required)

·   incorporate rules from another bylaw about the feeding of animals on private property

·   improve the definitions of ‘nuisance’ and ‘public place’

·   update the format and wording of the Bylaw and controls to make them easier to read and understand.

5.       Staff recommend that the local board provide its view on the draft proposal.

6.       There is a reputational risk that the draft proposal or the local board’s views do not reflect the view of people in the local board area. This risk would be partly mitigated by the opportunity for the local board to provide views on public feedback prior to a final decision.

7.       The local board views will be provided to the Regulatory Committee in May to recommend a statement of proposal to the Governing Body. Public consultation is scheduled for July, deliberations in November and a final Governing Body decision in December 2021.

Ngā tūtohunga

Recommendation/s

That the Local Board:

a)      support the draft statement of proposal in Attachment A of this agenda report to amend the Auckland Council Animal Management Bylaw 2015 and associated controls for public consultation.

 

Horopaki

Context

The Animal Management Bylaw enables council to regulate the keeping of animals

8.       The Te Kaunihera o Tāmaki Makaurau Ture-ā-rohe Tiaki Kararehe 2015 / Auckland Council Animal Management Bylaw 2015 (Bylaw) and associated controls (controls) seeks to minimise animal-related risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places.

9.       The Bylaw and controls achieve this by specifying rules about animal ownership and interaction and by limiting ownership of specific animals in urban areas.

10.     The rules are administered by councils Regulatory Compliance team using a graduated approach to compliance.

11.     The Bylaw and controls are one part of a wider regulatory framework. For example, the Animal Products Act 1999 and Animal Welfare Act 1999 for animal welfare, Resource Management Act 1991 and Biosecurity Act 1993 to protect the environment and Dog Control Act 1996 for dog management.

The Regulatory Committee have decided to amend the Bylaw and controls

12.     The Regulatory Committee decided to commence the process to amend the Bylaw as follows:

17 March 2020

(REG/2020/17)

Regulatory Committee endorsed the statutory bylaw review findings that:

·   a bylaw is still the most appropriate way to manage specific animal issues in relation to people, for example limiting the number of poultry in urban residential areas minimises noise and odour nuisance to neighbours

·   the current Bylaw approach is appropriate, but the content, structure and wording could be improved

·   the current Bylaw does not give rise to any implications under, and is not inconsistent with, the New Zealand Bill of Rights Act 1990.

17 November 2020

(REG/2020/78)

Regulatory Committee instructed staff to draft an amended Bylaw (Option two) after considering four options:

·   Option one: status quo – confirm (retain) current Bylaw

·   Option two: amend the current Bylaw – improve the status quo

·   Option three: replace the current Bylaw – new bylaw about animals

·   Option four: revoke Bylaw – no bylaw and instead rely on other existing methods.

13.     Staff have prepared a draft statement of proposal (draft proposal) to implement the decision of the Regulatory Committee by amending the Bylaw and controls (Attachment A).

14.     The draft proposal includes the reasons and decisions leading to the proposed amendments and a comparison between the existing and amended bylaws and controls.

The local board has an opportunity to provide its views on the draft proposal 

15.     The local board has an opportunity to provide its views on the draft proposal in Attachment A by resolution to the Regulatory Committee before it is finalised for public consultation.

16.     For example, the board could support the draft proposal for public consultation, recommend changes, or defer comment until after it has considered public feedback on the proposal.

Tātaritanga me ngā tohutohu

Analysis and advice

The draft proposal makes improvements to the current bylaw and controls

17.     The draft proposal seeks to improve the current Bylaw and controls to minimise risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places. The table below summarises the main draft proposals in comparison to the current Bylaw.

Draft proposals

Reasons for draft proposal

Require an approval to keep more than two standard beehives on urban properties with an area less than 2000 square metres (no approval currently required)

·  to minimise bee-related nuisance in areas with growing population density while still allowing for the keeping of bees in urban areas.

Incorporate rules from another bylaw about the feeding of animals on private property

·  to streamline rules about animals into a single bylaw, as existing rules about the feeding of wild and feral animals on private property are currently included in the Property Maintenance and Nuisance Bylaw 2015

·  moving this clause to the Bylaw was suggested in the review findings to the Property Maintenance and Nuisance Bylaw (REG/2020/50).

Improve definitions of ‘nuisance’ and ‘public place’

·  to align with the definitions in the Public Safety and Nuisance Bylaw 2013 to improve consistency across council bylaws.

Update the Bylaw format and structure

·  to align with best practice for bylaw drafting and make the Bylaw easier to read and understand.

18.     Limits on the number of beehives and stock would continue to only apply to urban areas as defined within the Auckland Unitary Plan, for example:

·   Aotea/Great Barrier has no urban areas and is not subject to these limits

·   rural townships such as Helensville and Clevedon are urban areas.

The draft proposal complies with statutory requirements

19.     The draft proposal has been prepared in accordance with statutory requirements. The amended Bylaw and controls:

·   help minimise risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places

·   use a format and words that are easier to read and understand

·   are authorised by statute, not repugnant to other legislation and not unreasonable

·   do not give rise to any implications and are not inconsistent with the New Zealand Bill of Rights Act 1990.

Staff recommend the local board consider providing its views on the draft proposal

20.     Staff recommend that the local board consider the draft proposal and whether it wishes to provide its views by resolution to the Regulatory Committee.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22.     The draft proposal impacts councils Regulatory Compliance team, who implement the Bylaw. The unit is aware of the impacts of the draft proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     The Bylaw is important to local boards as it is an area of high community interest. They also have the delegated authority to make conditions about horse riding in public places.

24.     Local board views on the review were provided in September 2019 (see Attachment B). The main view of local board members during the review was to improve the Bylaw’s clarity, minimise the misuse of council-controlled public places and to address animal-specific controls. The Regulatory Committee as part of its decisions on options on 17 November 2020 (REG/2020/78) directed staff to address some but not all views provided (see Attachment C).

25.     The local board has an opportunity in this report to provide its views on the draft proposal by resolution to the Regulatory Committee.

26.     The local board will also have further opportunity to provide its to a Bylaw Panel on any public feedback to the proposal from people in the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

27.     The Bylaw has significance for Māori as kaitiaki of Papatūānuku.

28.     Staff discussed the Bylaw with mana whenua at the Infrastructure and Environmental Services Mana Whenua hui in April 2019. The main view of mana whenua was to improve the clarity and how it relates to Māori and papakāinga. The draft proposal addresses this by clarifying that limits on the ownership of animals in urban areas do not apply to papakāinga within the Māori Purpose Zone of the Auckland Council Unitary Plan.

29.     Mana whenua and mataawaka will also have opportunity to provide further feedback during the public consultative process on the proposal.

Ngā ritenga ā-pūtea

Financial implications

30.     There are no financial implications to the local board for any decisions to support the draft proposal for public consultation. The Governing Body will consider any financial implications associated with public notification at a later date.


 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     The following risk has been identified:

If...

Then...

Mitigation

The draft proposal or the local board’s views do not reflect the view of people in the local board area

there may be negative attention to council regarding the Bylaw.

The local board will have an opportunity to consider any public feedback and provide its formal views to a Bylaw Panel prior to the final decision.

 

Ngā koringa ā-muri

Next steps

32.     Staff will present a proposal and any local board views to the Regulatory Committee on 11 May 2021. The next steps are shown in the diagram below.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Statement of Proposal

137

b

Attachment B - Previous Local Board Views

225

c

Attachment C - Regulatory Committee Decisions on Bylaw Improvements

231

     

 

Ngā kaihaina

Signatories

Authors

Breanna Hawthorne - Policy Analyst

Saralee Gore - Graduate Policy Advisor

Authorisers

Paul Wilson - Team Leader Bylaws

Trina Thompson - Local Area Manager

 


Ōrākei Local Board

15 April 2021

 

 

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Ōrākei Local Board

15 April 2021

 

 

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Ōrākei Local Board

15 April 2021

 

 

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Ōrākei Local Board

15 April 2021

 

 

Proposal to make a new Public Trading and Events Bylaw

File No.: CP2021/03219

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek support on the draft proposal to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-rohe Tauhokohoko, Takunetanga, me ngā Whakaahua i ngā Wāhi Marea 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 before it is finalised for public consultation.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its view on the proposal to make a new Public Trading, Events and Filming Bylaw, staff have prepared a draft proposal.

3.       The draft proposal would continue to enable council to regulate trading activities, events and filming to minimise risks to public safety, nuisance and the misuse of council-controlled public places.[1]

4.       The main draft proposals are to:

·      continue to regulate trading,[2] events and filming in a similar way to the current Bylaw

·      set specific rules for rental micromobility devices

·      identify filming in a separate category to events

·      merge trading activities such as busking and pavement art under street performance

·      update the Bylaw format, structure, definitions, the title, exemptions, approval conditions and other matters to make a new bylaw easier to understand and comply with.

5.       Staff recommend that the local board provide its view on the draft proposal.

6.       There is a reputational risk that the draft proposal or the local board’s views do not reflect the view of people in their local board area. This risk would be partly mitigated by the opportunity for the local board to provide views on public feedback prior to a final decision.

7.       The local board views will be provided to the Regulatory Committee in May to recommend a proposal to the Governing Body. Public consultation is scheduled for July, deliberations for October and a final Governing Body decision for November 2021.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      support the draft Statement of Proposal in Attachment A of this agenda report to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-rohe Tauhokohoko, Takunetanga, me ngā Whakaahua i ngā Wāhi Marea 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 for public consultation.


 

Horopaki

Context

The Bylaw regulates trading, events and filming in council-controlled public places

8.       Te Kaunihera o Tāmaki Makaurau Ture ā-rohe Tauhokohoko, Takunetanga, me ngā Whakaahua i ngā Wāhi Marea 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 (Bylaw) seeks to minimise risks to public safety, nuisance and the misuse of council-controlled public places caused by trading activities (including micromobility), events and filming.

9.       The Bylaw:

·      achieves this by requiring prior approval for most trading, event and filming activities and enabling council to make additional requirements in a separate control[3]

·      is administered by several council departments and council-controlled organisations

·      is enforced by the Licencing and Regulatory Compliance unit using a graduated compliance model (information / education / enforcement)

·      is one part of a wider regulatory framework of Acts, regulations and bylaws.[4]

·      will expire on 26 February 2022, meaning council must adopt a new bylaw before that date to avoid a regulatory gap.

The Regulatory Committee decided to make a new bylaw

10.     The Regulatory Committee requested staff commence the process to make a new bylaw:

          Staff have prepared a draft proposal to implement the decision of the committee (Attachment A). The draft proposal presents the reasons and decisions which led to a new bylaw being proposed and provides a comparison between the current and proposed bylaws.

The local board has an opportunity to provide its views on the draft proposal

11.     The local board has an opportunity to provide its views on the draft proposal in Attachment A by resolution to the Regulatory Committee before it is finalised for public consultation.

12.     For example, the board could support the draft proposal for public consultation, recommend changes or defer comment until after it has considered public feedback on the proposal.

Tātaritanga me ngā tohutohu

Analysis and advice

The draft Proposal makes a new Public Trading and Events Bylaw

13.     The draft proposal makes a new Public Trading and Events Bylaw to better minimise public safety risks, nuisance and misuse of council-controlled public places.

 

 

 

14.     The table below summarises the main proposals in comparison to the current Bylaw:

Main proposals

Reasons for proposals

·       continue to regulate trading activities, events and filming in a similar way to the current Bylaw

·       to continue to regulate trading activities, events and filming in council-controlled public places by requiring an approval (licence or permit)

·       to continue to retain existing exemptions to holding an approval

·       to continue to set approval conditions and grant approvals with or without conditions when deciding an application.

·       set more specific rules for rental micromobility devices

·       to include specific rules for rental micromobility independently from mobile trading due to higher risk to public safety from power-assisted devices

·       to reflect conditions as set in codes of practice

·       to make a bylaw easier to understand and comply with.

·       identify filming as a separate category to events

·       to reflect the lower risk to public safety and nuisance as filming activities do not directly involve the public

·       to make a new bylaw easier to understand and comply with.

·       merge some trading activities such as busking and pavement art under street performance

·       to reflect how busking and pavement art are regulated in practise under the street performance approval

·       to make a new bylaw easier to understand and comply with.

·       update the Bylaw format and structure, clarify definitions, title, exemptions, approval conditions and other matters

·       to ensure and apply consistent approach to council regulation

·       to ensure more responsive structure and rules to help minimise risks to public safety, nuisance and misuse of council-controlled public places

·       to make a new bylaw easier to understand and comply with

·       to comply with the best practice bylaw drafting standards.

 

The draft proposal complies with statutory requirements

15.     The draft new Bylaw has been prepared in accordance with statutory requirements to:

·      help minimise safety risks, nuisance and misuse of council-controlled public places

·      use a format and wording that are easier to read, understand and comply with than the current Bylaw and meet bylaw drafting standards

·      be authorised by statute, not repugnant to other legislation, or be unreasonable

·      not give rise to any implications and not be consistent with the Bill of Rights Act

·      not be inconsistent with the Reserves Act, Resource Management Act, Auckland Unitary Plan, Trespass Act, Fair Trading Act, Customer Guarantees Act, Road User Rule, Waitakere Ranges Heritage Area Act, Electricity (Safety) Regulations, Auckland Council Public Safety and Nuisance Bylaw and Signage Bylaw.

Staff recommend the local board consider providing its views on the draft proposal

16.     Staff recommend that the local board consider the draft proposal and whether it wishes to provide its views by resolution to the Regulatory Committee.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The draft proposal impacts the operations of several council departments and council-controlled organisations. This includes Auckland Council’s Licencing and Regulatory Compliance Unit, Events in Regional Service Planning, Investment and Partnerships Unit, Alcohol Licencing and Environmental Health Unit, Auckland Unlimited (previously known as Auckland Tourism, Events and Economic Development), Screen Auckland and Auckland Transport.

19.     Relevant staff are aware of the impacts of the draft proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     The draft new Bylaw impacts on local governance as it regulates trading, events and filming activities in council-controlled public places, for example local parks.

21.     Representative local board views were provided in February 2021 through a joint working party established by the Regulatory Committee.[5] The main views of group members were unanimous support for a new bylaw and suggestions on the detailed content.[6]

22.     These views were considered by the Regulatory Committee on 16 February 2021 (REG/2021/4). The committee directed staff to draft a new Bylaw. Suggestions on the detailed content are included in the draft new Bylaw.

23.     The local board has an opportunity to provide its views on the draft proposal by resolution to the Regulatory Committee.

24.     The local board will have further opportunity to provide its views to a Bylaw Panel on any public feedback to the Proposal from people in their local board area.

Tauākī whakaaweawe Māori

Māori impact statement

25.     The Bylaw supports the Māori Plan for Tāmaki Makaurau by facilitating opportunities for Māori business owners such as those participating in major or international events to promote distinctive identity, build exposure and establish valuable networks.

26.     Feedback from mana whenua and some Māori license and permit holders highlighted a particular interest and concern for environmental impacts such as ineffective waste management at events and the limited level of enforcement.

27.     The draft proposal continues to address waste management at events by requiring compliance with a waste plan in a way that is easier to understand. Other concerns for better enforcement relate to implementation rather than the making of a new bylaw and have been forwarded to relevant staff.

28.     Staff will proactively engage with mana whenua and mataawaka during the public consultative process to ensure Māori are able to provide their views on the proposal.

Ngā ritenga ā-pūtea

Financial implications

29.     There are no financial implications to the local board for any decisions to support the draft proposal for public consultation. The Governing Body will consider any financial implications associated with public notification at a later date.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30.     The following risk has been identified:

If...

Then...

Mitigation

The views of the local board on the draft Proposal may differ from the views of people in the community.

There may be negative attention to council regarding the Bylaw.

The local board will have an opportunity to consider any public feedback and provide its formal views to a Bylaw Panel prior to the final decision being made.

 

Ngā koringa ā-muri

Next steps

31.     Staff will present a proposal and any local board views to the Regulatory Committee on 11 May 2021. The next steps are shown in the diagram below:

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Statement of Proposal

239

     

Ngā kaihaina

Signatories

Authors

Magda Findlik - Principal Policy Analyst

Sam Bunge - Policy Advisor

Authorisers

Paul Wilson - Team Leader Bylaws

Trina Thompson - Local Area Manager

 


Ōrākei Local Board

15 April 2021

 

 

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Ōrākei Local Board

15 April 2021

 

 

Public feedback on proposal to make new navigation rules

File No.: CP2021/03342

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek views on how the Bylaw Panel should address matters raised in public feedback to the proposal to make new navigation rules, before a final decision is made.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its views on how a Bylaw Panel should address matters raised in public feedback to the proposal to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021 / Auckland Council Navigation Bylaw 2021 and associated controls, staff have prepared summary and deliberation reports.

3.       The proposal continues to regulate the use of Auckland’s navigable waters (for example by recreational vessels, kite boarders, swimmers, divers, ferries and cargo vessels) to help minimise the risk of accidents, nuisance and damage.

4.       The main proposals are to:

·   increase the maximum speed limit on the Waitemata Harbour Zone to 18 knots to allow faster movement of public transport vessels, but still travel at a safe speed

·   clarify existing rules, including about swimming, events and support vessels

·   make new rules about novel craft (for example a motorised surfboard)

·   align rules about the use of Ōrākei Basin with current accepted practices

·   remove rules about licensing of commercial vessels for hire and marine mammal protections as these are more appropriately addressed in separate legislation

·   update the format and wording of the rules to be easier to read and understand.

5.       Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, and if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6.       There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.

7.       The Bylaw Panel will consider all local board views and public feedback, deliberate and make recommendations to the Governing Body on 7 May 2021. The Governing Body will make a final decision in July 2021.

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      receive the public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021 / Auckland Council Navigation Safety Bylaw 2021 and associated controls as attached to this agenda report.

b)      provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation a) to assist the Bylaw Panel in its deliberations.

c)      appoint one or more local board members to present the views in b) to the Bylaw Panel on 7 May 2021.

d)      delegate authority to the local board chair to appoint replacement(s) to the persons in c) should an appointed member be unable to present to the Bylaw Panel on 7 May 2021.

Horopaki

Context

The Navigation Safety Bylaw and controls regulate activity on Auckland’s navigable waters

8.       The Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021 / Auckland Council Navigation Bylaw 2021 and associated controls makes rules that seek to minimise the risk of accidents, nuisance and damage within Auckland’s navigable waters.

9.       The rules are administered by the Harbourmaster using a graduated approach to compliance. This includes the use of infringement fines as an alternative to prosecution.

10.     The Bylaw is one part of a wider regulatory framework that includes the:

·   Maritime Transport Act and Maritime Rules that impose national water safety rules

·   Resource Management Act to protect the environment

·   Marine Mammal Protection Act to protect marine mammals.

11.     The Bylaw expires on 31 July 2021. Council must adopt a new bylaw before that date to avoid a regulatory gap.

Council proposed a new Bylaw and associated controls for public feedback

12.     On 13 October 2020 the Governing Body approved a proposal to make a new Bylaw for public consultation (Item 11, GB/2020/117).

13.     The proposal arose from a statutory review of the Bylaw shown in the figure below.

14.     The proposal regulates the use of Auckland’s navigable waters (for example by recreational vessels, kite boarders, swimmers, divers, ferries and cargo vessels) to help minimise the risk of accidents, nuisance and damage.

15.     The proposal was publicly notified for feedback from 16 November 2020 until 14 February 2021. During that period, council received feedback from 247 people.

Decisions leading to the proposal

The local board has an opportunity to provide views on public feedback

16.     The local board now has an opportunity to provide its views on how a Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

17.     Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 7 May 2021.

18.     The nature of the views is at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

·   indicate support for matters raised in public feedback by people from the local board area

·   recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area supports the proposal

19.     A total of 20 people and one organisation from the local board area provided feedback to the proposal via online and email feedback. There was majority support for Proposals three to eight. There was split support for Proposal one, similar to the total support from all people who provided feedback. Proposal two had minority support unlike the majority support from people across Auckland.

Percentage support of proposal in the local board area

Proposal

Total support from local board area

Total support from people across Auckland

1:        Increase the maximum speed limit on the Waitematā Harbour Zone to 18 knots (from 12 knots) to allow faster movement of vessels (including public transport vessels).

30 per cent (6/20 submitters)

39 per cent

2:        Amend existing rules about carrying a means of communication on vessel, to carrying at least two independent forms of communication on a vessel

25 per cent (5/20 submitters)

70 per cent

3:        Make new rules about novel craft (for example a motorised surfboard)

80 per cent (16/20 submitters)

85 per cent

4a:      Make new rules for the Tamaki River Entrance

50 per cent (10/20 submitters)

69 per cent

4b:      Make new rules for the Commercial Port Area

65 per cent (13/20 submitters)

75 per cent

5:        Align rules about the use of Ōrākei Basin with current accepted practices

70 per cent (14/20 submitters)

71 per cent

6:        Remove rules about licensing of commercial vessels for hire as it more appropriately addressed in separate legislation

70 per cent (14/20 submitters)

77 per cent

7:       Remove rules about marine mammals as it more appropriately addressed in separate legislation

65 per cent (13/20 submitters)

76 per cent

8:       Clarify existing rules (including about swimming, events and support vessels) to be more certain and update the format of the Bylaw to be easier to read and understand

80 per cent (16/20 submitters)

82 per cent

20.     Key themes from feedback from people in the local board area are consistent with key themes from all public feedback. For example, that the proposal:

·  ensures public safety, specifically by creating rules for novel craft

·  create dangerous wake, therefore the speed should be retained at 12 knots or reduced

·  creates clarity, reduces duplication, is more efficient, and is enforceable.

21.     The full proposal can be viewed in the link to the 13 October 2020 Regulatory Committee agenda, page 23 (Attachments A to item 9). Attachments A to D of this report contain a summary of all public feedback, all public feedback related to the local board area, operational and non-bylaw-related feedback and draft Bylaw Panel deliberations report.

Staff recommend the local board provide its views on public feedback

22.     Staff recommend that the local board provide its views on the public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 7 May 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.     There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     The proposal impacts the operation of the Harbourmaster and other council teams involved in resource management, events and public transport (ferry operations). These teams are aware of the impacts of the proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     Local board views were sought on a draft proposal at a workshop in August and business meeting in September 2020 because the topic is considered to have high community interest.

26.     All 21 local boards provided views, most in support of public consultation. A summary of local board views, staff responses and any changes made to the proposal can be viewed in the link to the 13 October 2020 Regulatory committee agenda, page 173 (Attachment B to Item 9).

27.     This report provides an opportunity for the local board to give views on public feedback to the proposal, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

28.     The Bylaw can contribute to the Māori Plan’s key directions and aspirations by supporting safe recreational, cultural and economic activities on Auckland’s navigable waters.

29.     The Bylaw regulates a number of activities undertaken by Māori for example, waka ama, other cultural or sporting events on the water and the operation of commercial vessels.

30.     During the review, mana whenua and mataawaka indicated a preference to provide feedback on any proposed changes to the Bylaw through a public consultation process.

31.     The majority of people identifying as Māori who provided feedback support proposals two through to eight and have split support for proposal one. This is consistent with the overall percentage of public feedback in support.

Ngā ritenga ā-pūtea

Financial implications

32.     There are no financial implications from this decision.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

34.     The Bylaw Panel on 7 May 2021 will consider all formal local board views and public feedback, deliberate, and make recommendations to the Governing Body. The Governing Body will make a final decision on any amendments to the Bylaw in July 2021.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Summary of public feedback

321

b

Public feedback from people in the Ōrākei Local Board area

343

c

Operational and non-bylaw-related feedback

425

d

Draft Bylaw Panel deliberations report

427

     

Ngā kaihaina

Signatories

Authors

Fereti Lualua - Policy Analyst

Bayllee Vyle - Policy Analyst

Authorisers

Paul Wilson - Team Leader Bylaws

Trina Thompson - Local Area Manager

 


Ōrākei Local Board

15 April 2021

 

 

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15 April 2021

 

 

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15 April 2021

 

 

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15 April 2021

 

 

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Ōrākei Local Board

15 April 2021

 

 

Draft Statement of Expectations for Council-controlled Organisations

File No.: CP2021/03535

 

  

 

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board feedback on the draft Statement of Expectations for council-controlled organisations.

Whakarāpopototanga matua

Executive summary

2.       Section 64B in the Local Government Act 2002 (the Act) allows for Council to issue a ‘Statement of Expectations’ to its Council-controlled Organisations (CCOs). This is a new power inserted into the Act in late 2019.

3.       The 2020 CCO Review recommended that Council prepare a Statement of Expectations (SOE), to be part of the suite of accountability tools through which Auckland Council provides direction to its CCOs. A Statement of Expectations will provide guidance on how CCOs should undertake their business, as compared to the Accountability Policy contained in the Long-term Plan, which focusses on what CCOs must do.  As it will not be part of the Long-term Plan and therefore not subject to the special consultative procedure, it will be easier to amend than the Accountability Policy, as it is refined over time.

4.       Attached to this report is an initial draft of the Statement of Expectations.  It is organised to reflect the wording of s64B of the Local Government Act, and is in three sections:

·   conduct of relationships

·   shareholder obligations with which CCOs must act consistently

·   other expectations.

5.       The SOE contains a number of elements which previously were in the Accountability Policy. Therefore, there is some urgency for an initial SOE to be confirmed around the same time as the Ten Year Budget/Long-term Plan so that those expectations on CCOs remain in place.  Given this, the Statement of Expectations is intended to reflect existing and established practice. This is true of the material in relation to local boards, which re-states and reinforces the shared governance model of Auckland Council and CCOs obligations to local boards within that.

6.       Staff recognise however, that the CCO Review also contained a number of recommendations which are currently being worked on, which will affect how CCOs work within the governance system and with local boards.  It is anticipated therefore that the SOE is likely to be subject to a relatively early revision to take account of these changes.

 

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      provide feedback on the draft Statement of Expectations, prepared in accordance with s64B of the Local Government Act 2002.

Horopaki

Context

7.       In August 2020, the Governing Body received the report of the independent CCO Review.  Among the 64 recommendations, the review panel recommended that Council use section 64B of Local Government Act 2002, which allows local authorities to issue a Statement of Expectations to its CCOs.  The provision states:

64B Statement of expectations

(1) The shareholders in a council-controlled organisation may prepare a statement of expectations that—

(a) specifies how the organisation is to conduct its relationships with—

(i) shareholding local authorities; and

(ii) the communities of those local authorities, including any specified stakeholders within those communities; and

(iii) iwi, hapū, and other Māori organisations; and

(b) requires the organisation to act consistently with—

(i) the statutory obligations of the shareholding local authorities; and

(ii) the shareholders’ obligations pursuant to agreements with third parties (including with iwi, hapū, or other Māori organisations).

(2) A statement of expectations may include other shareholder expectations, such as expectations in relation to community engagement and collaboration with shareholders and others in the delivery of services.

Tātaritanga me ngā tohutohu

Analysis and advice

8.       The Statement of Expectations was inserted into the Local Government Act 2002 in 2019 as section 64B.  As a relatively new provision, there are few examples around New Zealand as to how it should be used, and how it relates to practices such as letters of expectation, which Council has used in the past to specify its expectations of CCOs. However, the focus of the legislative wording is clearly on behaviours and relationships, rather than the specific activities to be undertaken by CCOs, or the overall governance and accountability regime within which they operate. 

9.       It is also important to be clear about how such an SOE would fit within a wider accountability framework.  The intention of this SOE is that it specifies how CCOs should undertake their business and relationships (with Council, communities and other stakeholders), while the Accountability Policy in the Long-term Plan focusses on what CCOs must do. 

10.     As part of the current Long-term Plan process, the Accountability Policy has been revised to exclude the behavioural aspects which previously were included there.  These aspects have been included in the Statement of Expectations. It is important that these two accountability tools align and are approved concurrently. 

11.     The SOE is not intended to provide specific protocols of action for CCOs however, or to provide templates (for e.g. statements of intent templates).  Material such as that are contained in the CCO Governance Manual, which itself will be revised following approval of the SOE.

12.     As recommended by the CCO review panel, this version of the SOE has been modelled on a similar document in central government, the Treasury Owner’s Expectations Manual, which is designed for state owned enterprises and crown entities. Its content is intended largely to collate existing expectations and policies, rather than introduce new ones at this time.  However, as different strategies and practices develop, it is expected that these may be added – or deleted – from the SOE.

13.     Additionally, it is very likely that new ways of working will emerge as other recommendations from the CCO Review are implemented.  For example, the local board services team is working with Auckland Transport on options for smaller projects to be promoted more easily.  If this results in a protocol or agreement on how to achieve this, this might be a useful inclusion in a future version of the SOE.

14.     The SOE itself is arranged to closely match the legislative provisions.  There are three key sections, which relate to:

·   conduct of relationships.

·   shareholder obligations with which CCOs must act consistently

·   other expectations.

15.     The first section focusses on how CCOs should interact with Council, and what a CCO’s role is.  It outlines expectations for how this should happen, and covers things such as good governance, maintaining a public service ethos and providing services efficiently.  The SOE provides a significant early section which reinforces the shared governance model operated by Auckland Council, with a key point here being the need to treat local boards not as stakeholders but an equal partner in that governance system.

16.     The second section deals with statutory obligations.  This simply restates obligations which CCOs will already be aware of.  Consequently, it is relatively short. The second part of this section relates to third parties, and this will require more development before approval in late May, and in subsequent iterations. 

17.     The final section deals with issues of a more specific nature to Auckland Council.  This will include some of the issues which have arisen in the last few years and during the CCO Review:  executive remuneration, branding, and how to balance public good and commercial goals. We also anticipate this is where issues relating to our revised Maori Responsiveness Strategy (Kia ora Tāmaki Makaurau) will be addressed and reinforced, to the degree they are not already dealt with in the Accountability Policy.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     The key expectations of CCOs in respect of climate change are contained in the Accountability Policy (1.1.5) and not the Statement of Expectations.  This reflects the complementary nature of the two documents, with the Accountability Policy focussing on what Council expects of CCOs.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     Due to timing imperatives, CCO Boards will be asked to consider the draft at the same time as local board are considering the draft.  CCO staff have already been consulted on early drafts, as stakeholders for this work.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     This report is to seek local board views on the Statement of Expectations.

21.     The intention of this first iteration of the SOE is to reinforce the expectations entailed in the shared governance model of Auckland Council.  In particular, this accords local boards with the critical role as representatives of local communities in the region.

Tauākī whakaaweawe Māori

Māori impact statement

22.     The key expectations of CCOs in respect of Māori outcomes are contained in the Accountability Policy (1.1.1) and not the Statement of Expectations.  This reflects the complementary nature of the two documents, with the Accountability Policy focussing on what Council expects of CCOs. 

23.     Nonetheless, as the Kia Ora Tāmaki Makaurau framework is refined and approved (expected in mid-year 2021), we anticipate that additional detail from that framework will be added to the SOE in this area, to reflect Council’s expectations of CCO engagement with Māori.

Ngā ritenga ā-pūtea

Financial implications

24.     The Statement of Expectations reflects existing expectations arising from the shared governance of Auckland Council and the arms’ length entity model represented by CCOs. It does not add new policy.  It therefore has no financial implications at this time. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     The key risk is that the Statement of Expectations is not approved when it is considered by CCO Oversight Committee in June. Given that some expectations have been taken out of the Accountability Policy and placed in the Statement of Expectations, and that the two documents are intended to work in a complementary fashion, it is important that they are both signed off together. This risk is being mitigated by seeking early feedback from local boards, CCO Boards, and in May holding a workshop with governing body elected members.  This is intended to ensure that a robust draft of the SOE is available for approval in June 2021. 

Ngā koringa ā-muri

Next steps

26.     At the same time as this report is being provided to local boards for feedback, we are continuing to develop the statement of expectations with other parts of the Council governance structure.  CCOs have been given the opportunity to input to the version which has been provided to local boards. CCO Boards will be considering the SOE at their April meetings. 

27.     It is then intended that the SOE will be presented to the CCO Oversight Committee of Governing Body for final approval at its June meeting.

28.     It is anticipated that the SOE may be revised again to take account of new expectations arising from implementation of the CCO Review.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Auckland Council Statement of Expectations of substantive Council-controlled organisations, July 2021

453

     

 

Ngā kaihaina

Signatories

Author

Edward Siddle - Principal Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Louise Mason - GM Local Board Services

Trina Thompson - Local Area Manager

 


Ōrākei Local Board

15 April 2021

 

 

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Ōrākei Local Board

15 April 2021

 

 

Review of the Code of Conduct – draft Code (Covering report)

File No.: CP2021/03484

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To inform the Ōrākei Local Board of a late report (Review of the Code of Conduct – draft Code) which will be reported to the Board’s 15 April 2021 business meeting.

Whakarāpopototanga matua

Executive summary

2.       This is a late covering report for the above item. The comprehensive agenda report was not available when the agenda went to print and will be provided prior to the 15 April 2021 Ōrākei Local Board meeting.

Ngā tūtohunga

Recommendation/s

The recommendations will be provided in the comprehensive agenda report.


Ōrākei Local Board

15 April 2021

 

 

The Landing 2021 Concept Plan Refresh (Covering report)

File No.: CP2021/03488

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To inform the Ōrākei Local Board of a late report (The Landing 2021 Concept Plan Refresh) which will be reported to the Board’s 15 April 2021 business meeting.

Whakarāpopototanga matua

Executive summary

2.       This is a late covering report for the above item. The comprehensive agenda report was not available when the agenda went to print and will be provided prior to the 15 April 2021 Ōrākei Local Board meeting.

Ngā tūtohunga

Recommendation/s

The recommendations will be provided in the comprehensive agenda report.


Ōrākei Local Board

15 April 2021

 

 

Chairman and Board Member April 2021 report

File No.: CP2021/03495

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Ōrākei Local Board Chairman and Members with the opportunity to provide an update on projects, activities and issues in the local board area.

 

Ngā tūtohunga

Recommendation/s

a)      That the Ōrākei Local Board Chairman and Board Member April 2021 report be received.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Chairman and Board Member April 2021 report

469

     

Ngā kaihaina

Signatories

Author

Kim Lawgun - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 


Ōrākei Local Board

15 April 2021

 

 

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Ōrākei Local Board

15 April 2021

 

 

Governance Forward Work Calendar

File No.: CP2021/03496

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Ōrākei Local Board with a governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       This report contains the governance forward work calendar, a schedule of items that will come before the Ōrākei Local Board at business meetings and workshops over the coming months. The governance forward work calendar for the local board is included in Attachment A to the agenda report.

3.       The calendar aims to support local boards’ governance role by:

·   ensuring advice on agendas and workshop material is driven by local board priorities

·   clarifying what advice is required and when

·   clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board:

a)      note the draft governance forward work calendar as at April 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Calendar - April 2021

477

     

Ngā kaihaina

Signatories

Author

Kim Lawgun - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 


Ōrākei Local Board

15 April 2021

 

 

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Ōrākei Local Board

15 April 2021

 

 

Ōrākei Local Board Workshop Proceedings

File No.: CP2021/03497

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the records for the Ōrākei Local Board workshops held following the previous business meeting.

Whakarāpopototanga matua

Executive summary

2.       Local Board workshops are an informal forum held primarily for information or discussion purposes, as the case may be, and at which no resolutions or decisions are made.

3.       Attached are copies of the records for the Ōrākei Local Board workshops held on 4, 11 and 25 March 2021.

 

Ngā tūtohunga

Recommendation

That the Ōrākei Local Board records for the workshops held on 4, 11 and 25 March 2021 be noted.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ōrākei Local Board workshop record - 4 March 2021

485

b

Ōrākei Local Board workshop record - 11 March 2021

487

c

Ōrākei Local Board workshop record - 25 March 2021

489

     

Ngā kaihaina

Signatories

Author

Kim Lawgun - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 


Ōrākei Local Board

15 April 2021

 

 

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Ōrākei Local Board

15 April 2021

 

 

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Ōrākei Local Board

15 April 2021

 

 

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Ōrākei Local Board

15 April 2021

 

 

Resolutions Pending Action report

File No.: CP2021/03498

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Ōrākei Local Board with an opportunity to track reports that have been requested from staff.

 

Ngā tūtohunga

Recommendation/s

That the Ōrākei Local Board resolutions pending action report be noted.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ōrākei Local Board resolutions pending action report - April 2021

493

     

Ngā kaihaina

Signatories

Author

Kim Lawgun - Democracy Advisor

Authoriser

Trina Thompson - Local Area Manager

 



Ōrākei Local Board

15 April 2021

 

 

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Ōrākei Local Board

15 April 2021

 

 

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Ōrākei Local Board

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Liston Park - RFP and Development Options

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains information from the respondents to the RFP process that may compromise their position with funders and suppliers, where the outcome of the RFP process has not been concluded.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 9.1      Attachment a    Presentation - Stonefields Community Centre Committee                                                     Page 499


Ōrākei Local Board

15 April 2021

 

 
















[1]    For example, local parks, reserves, civic spaces, footpaths and roads.

[2]    Markets and stalls, mobile shops, outdoor dining, fundraising, hire of recreational equipment, distribution of promotional goods and materials, street performance (including busking and pavement art), micromobility and outdoor display of goods.

[3] Trading and Events in Public Places Guidelines 2015, Shared Spaces Guidelines 2017 and Auckland Film Protocol.

[4] Reserves Act, Trespass Act, Fair Trading Act, Resource Management Act, Unitary Plan, Customer Guarantees Act, Road User Rule, Waitakere Ranges Heritage Area Act, Electricity (Safety) Regulations, Public Safety and Nuisance Bylaw, Signage Bylaw.

[5] Local board representatives were Troy Churton (Ōrākei Local Board) and Sandra Coney (Waitākere Ranges Local Board)

[6] Include reference to the Waitakere Ranges Heritage Area Act, Reserves Act, requirements for landowner approvals, rules around the use of drones; consider the effects of activities on the environment and its wildlife, a more explicit definition of an event and exemptions for whānau gatherings or children to sell ice-cream or lemonade in front of their houses.