Ōrākei Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 15 April 2021 at 3.00pm.

 

present

 

Chairman

Mr Scott Milne, JP

 

Deputy Chairman

Sarah Powrie

 

Members

Troy Churton

 

 

Colin Davis, JP

 

 

Troy Elliott

 

 

Margaret Voyce

 

 

ABSENT

 

Member

David Wong, JP

 

 

 


Ōrākei Local Board

15 April 2021

 

 

 

1          Welcome

 

Chairman Scott Milne opened the meeting and welcomed those present.

 

2          Apologies

 

Resolution number OR/2021/28

MOVED by Chairman S Milne, seconded by Member T Churton:  

That the Ōrākei Local Board accept the apology from Member David Wong for absence.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OR/2021/29

MOVED by Chairman S Milne, seconded by Member C Davis:  

That the minutes of the Ōrākei Local Board meeting, held on Thursday, 18 March 2021, be confirmed as true and correct.

CARRIED

 

5          Leave of Absence

 

There were no requests for leave of absence.

 

6          Acknowledgements

 

6.1

Acknowledgements - Member Sarah Powrie

 

The Ōrākei Local Board wish to record, acknowledge and thank Member Sarah Powrie for her outstanding service and dedication to the Board and local community as the Deputy Chairman from Monday, 4 November 2019 to Friday, 30 April 2021. Sarah has exhibited extraordinary leadership in dealing with the Transport, Economic Development and Community Portfolios and Business and Residents Associations. Sarah’s attention to detail is legendary; her insight and ability to stand her ground and make common-sense suggestions and improvements is keenly appreciated. Sarah’s replacement has big shoes to fill.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

 

 

 

 

9          Public Forum

 

9.1

Public Forum - Alan Jepsen - Stonefields Community Centre

 

Alan Jepsen, Chair of the Stonefields Community Centre Incorporated was in attendance to present on the proposed site for the community centre.

 

Resolution number OR/2021/30

MOVED by Member C Davis, seconded by Member M Voyce:  

That the Ōrākei Local Board receive the presentation and thank Alan Jepsen for his attendance.

CARRIED

 

Note: Items 10 to 24 were taken at this point.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Ōrākei Transitional Rates Grants

 

Resolution number OR/2021/31

MOVED by Chairman S Milne, seconded by Deputy Chairman S Powrie:  

That the Ōrākei Local Board:

a)         note that transitional rates grants are ending on 30 June 2021.

b)        note that the Board has discretion over the future allocation for the transitional rates grants as Asset Based Services (ABS) budget for the 2021-2022 financial year.

c)         note that the local board retains the budget for the transitional rates grants as Asset Based Services (ABS) budget as a separate line item which will enable the grants to be considered as part of the Governance Framework Review on funding for asset-based services. 

d)        agree to reallocate the transitional rates grants (Asset Based Services) budget through the annual local board work programme process.

e)         note staff do not consider removing the transitional rates grants will have a material impact for the eight recipients within the Ōrākei Local Board area as the amount of support currently being provided is minimal in the context of the rates each organisation is paying, and the level of revenue they receive.

f)          note the eight recipients of the transitional rates grants have been informed of Auckland Council’s intention to discontinue this support and have been directed to the regional and local grants programmes available (if they meet the grant criteria), should they wish to seek additional support in the future.

CARRIED

 

 

12

Report to grant a new community lease to Tāmaki Yacht Club Incorporated and classify land

 

Resolution number OR/2021/32

MOVED by Deputy Chairman S Powrie, seconded by Member T Elliott:  

That the Ōrākei Local Board:

a)         note that the Tāmaki Yacht Club Incorporated is seeking a new lease at the Atkin Avenue Reserve , 19-23 Atkin Avenue, Mission Bay to continue its activities at the location.

b)        approve the public notification of the intent to grant a new community lease at 19-23 Atkin Avenue to the Tāmaki Yacht Club Incorporated.

c)         approve in principle, subject to the satisfactory resolution of any public submissions and completion of iwi engagement, the grant of a new community lease to the Tāmaki Yacht Club Incorporated at Atkin Avenue Reserve, 19-23 Atkin Avenue, Mission Bay pursuant to the provisions of the Local Government Act 2002, on Part Lot 52 NA663/169 shown in attachment A of the agenda report, hatched in red, subject to the following terms:

i)       term – ten (10) years commencing on the resolution date of this business report with one (1) ten (10) year right of renewal

ii)      rent – $1.00 plus GST per annum if demanded

iii)     attach the approved Tāmaki Yacht Club Incorporated Community Outcomes Plan to the lease document.

iv)     all other terms and conditions in accordance with Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977.

d)        approve, pursuant to section 16(2A) of the Reserves Act 1977, that Lot 53 Deposited Plan 20244, 602 m2 – NA31A/19 at Atkin Avenue Reserve, 19-23 Atkin Avenue, Mission Bay shown in attachment of the agenda report be classified as a local purpose (public utility) reserve.       

e)         note that Lots 52 and 54 currently held in fee simple title under Local Government Act 2002 were gifted to Auckland Council by The Melanesian Mission Trust Board on 11 June 1935 for the purpose of a public plantation or garden reserve and to be maintained as such.

CARRIED

 

 

13

Local board feedback on the draft Tūpuna Maunga Authority Operational Plan 2021/2022

 

Resolution number OR/2021/33

MOVED by Member C Davis, seconded by Member M Voyce:  

That the Ōrākei Local Board formally endorse its feedback on the draft Tūpuna Maunga Authority Operational Plan 2021/2022 provided to the Tūpuna Maunga Authority for consideration prior to adoption of the plan by the Tūpuna Maunga Authority and Auckland Council.

CARRIED

 

 

 

 

 

14

Ōrākei Local Board Grants Programme 2021/2022

 

Resolution number OR/2021/34

MOVED by Chairman S Milne, seconded by Member T Churton:  

That the Ōrākei Local Board:

a)         adopt the Ōrākei Local Board Grants Programme 2021/2022 in Attachment A of the agenda report with an amendment to raise the maximum threshold for the Ōrākei Quick Response Grant rounds 2021/2022 from $3,000 to $5,000 to better support community groups and organisations to respond to the COVID-19 pandemic.

b)        request advice from staff on the ability to allocate community grants to community groups who may wish to enhance council assets or provide advice on what other local board funding mechanisms could be used.

CARRIED

 

 

15

Auckland Council’s Performance Report: Ōrākei Local Board for November 2020 to February 2021

 

Suzanne Weld, Senior Local Board Advisor, was in attendance to speak to this report.

 

Resolution number OR/2021/35

MOVED by Chairman S Milne, seconded by Member T Elliott:  

That the Ōrākei Local Board:

a)         receive the performance report for November 2020 to February 2021.

b)        note that the Work Programme ID 846 ANZAC is fully committed and the $500 identified in the agenda report as budget remaining is no longer available for reallocation.

c)         request that the cancellation of Work Programme ID 2442 Remuera Library be suspended until Community Facilities staff can confirm that the ceiling insulation, replacement of automatic door controllers and flat roof resurfacing will be expressly included in Work Programme ID 2983 Remuera Library – interior and exterior renewals and able to be achieved in line item 2983 budget allocation of $25,000.

d)        approve the reallocation of its LDI opex underspends of up to $51,860, subject to confirmation of staff capacity to deliver, to the following new projects and work programme budget lines:

ID/Ref

Work Programme Name

Activity Name

Remaining Budget

846

Arts, Community and Events

ANZAC

$1,000

NEW

 

Tamaki Drive to St Thomas Church access analysis

$7,000

NEW

 

Multi-park Rabbit Eradication Plan

$6,000

2175

Environmental Forum

Enviro Forum 2021 – Venue Hire Deposit

$2,500

NEW

 

Colin Maiden Precinct planning implementation

$10,000

NEW

 

Digital signage value analysis

$7,000

TOTAL

 

 

$33,500

 

CARRIED

 

 

 

 

 

16

Auckland Transport – Regional Land Transport Programme 2021

 

Resolution number OR/2021/36

MOVED by Deputy Chairman S Powrie, seconded by Member T Elliott:  

That the Ōrākei Local Board:

a)      receive the Auckland Transport – Regional Land Transport Programme report.

b)      delegate to Member Sarah Powrie the authority to provide the Board’s feedback with respect to the draft Regional Land Transport Plan 2021-2031 to Auckland Transport by 18 May 2021 for inclusion in its feedback report to the Governing Body and Regional Transport Committee for consideration.

CARRIED

 

 

17

Proposal to vary the Regional Fuel Tax (RFT) scheme

 

Resolution number OR/2021/37

MOVED by Chairman S Milne, seconded by Deputy Chairman S Powrie:  

That the Ōrākei Local Board:

a)         receive the report on proposed variations to the 2018 Regional Fuel Tax Scheme.

b)        support the draft proposal of a slight variation to the 2018 Regional Fuel Tax scheme (RFT).

c)         request more information from Auckland Transport on the Connected Communities project, as it relates to the Whole of Route Bus Priority Programme in the Ōrākei Local Board area.

CARRIED

 

 

18

Ōrākei Local Board feedback on the draft National Parking Management Guidance

 

Resolution number OR/2021/38

MOVED by Member C Davis, seconded by Member M Voyce:  

That the Ōrākei Local Board formally endorse its feedback on the draft National Parking Management Guidance for consideration by Waka Kotahi in the final revision of the guidance before its formal release in mid-2021.

CARRIED

 

 

19

Statement of proposal to amend the Animal Management Bylaw and controls

 

The Board’s feedback on the draft statement of proposal to amend the Animal Management Bylaw and controls was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2021/39

MOVED by Member M Voyce, seconded by Chairman S Milne:  

That the Ōrākei Local Board:

a)         support the draft statement of proposal in Attachment A of the agenda report to amend the Auckland Council Animal Management Bylaw 2015 and associated controls for public consultation.

b)        provide its feedback as tabled on the draft statement of proposal to amend the Animal Management Bylaw and controls to the Regulatory Committee for consideration at its May 2021 meeting to recommend a statement of proposal to the Governing Body.

CARRIED

 

Attachments

a     15 April 2021 - Ōrākei Local Board - Item 19: Statement of proposal to amend the Animal Management Bylaw and controls, Board feedback

 

 

20

Proposal to make a new Public Trading and Events Bylaw

 

The Board’s feedback on the draft Statement of Proposal to make a new Auckland Council Public Trading, Events and Filming Bylaw 2022 was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2021/40

MOVED by Member T Churton, seconded by Member T Elliott:  

That the Ōrākei Local Board provide its feedback as tabled on the draft Statement of Proposal to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-rohe Tauhokohoko, Takunetanga, me ngā Whakaahua i ngā Wāhi Marea 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 to the Regulatory Committee at its 11 May 2021 meeting for consideration when adopting the proposal for public consultation.

CARRIED

 

Attachments

a     15 April 2021 - Ōrākei Local Board - Item 20: Proposal to make a new Public Trading and Events Bylaw, Board feedback

 

 

21

Public feedback on proposal to make new navigation rules

 

The Board’s feedback on the draft Statement of Proposal to make a new Auckland Council Navigation Safety Bylaw 2021 was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2021/41

MOVED by Member T Elliott, seconded by Member M Voyce:  

That the Ōrākei Local Board:

a)      receive the public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021 / Auckland Council Navigation Safety Bylaw 2021 and associated controls as attached to this agenda report.

b)      provide its feedback as tabled on how the Bylaw Panel should address matters raised in public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021 / Auckland Council Navigation Safety Bylaw 2021 and associated controls to assist the Bylaw Panel in its deliberations.

c)      appoint Member Troy Elliott and Member Sarah Powrie to present its views as resolved in resolution b) to the Bylaw Panel on 7 May 2021 in its recommendations to the Governing Body for consideration when making a final decision on any amendments to the Auckland Council Navigation Safety Bylaw 2021 and associated controls.

CARRIED

 

Attachments

a     15 April 2021 - Ōrākei Local Board - Item 21: Public feedback on proposal to make new navigation rules, Board feedback

 

 

22

Draft Statement of Expectations for Council-controlled Organisations

 

The Board’s feedback on the draft Statement of Expectations for Council-controlled Organisations was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2021/42

MOVED by Member T Churton, seconded by Member C Davis:  

That the Ōrākei Local Board provide its feedback as tabled on the draft Statement of Expectations for council-controlled organisations, prepared in accordance with s64B of the Local Government Act 2002 for consideration into the final draft Statement of Expectations which will be presented to the Council Controlled Organisations Oversight Committee of the Governing Body for approval at its June 2021 meeting.

CARRIED

 

Attachments

a     15 April 2021 - Ōrākei Local Board - Item 21: Draft Statement of Expectations for Council-controlled Organisations, Board feedback

 

 

23

Review of the Code of Conduct - draft revised code

 

The Board’s feedback on the draft revised Code of Conduct was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2021/43

MOVED by Member C Davis, seconded by Member T Churton:  

That the Ōrākei Local Board:

a)         provide its feedback as tabled to staff on the draft revised Code of Conduct to append to the report to the Governing Body for consideration prior to adopting the revised Code of Conduction at its 27 May 2021 meeting.

b)        support the proposed revised draft Code of Conduct to be adopted by the Governing Body.

CARRIED

 

Resolution number OR/2021/44

MOVED by Member T Elliott, seconded by Chairman S Milne:   

That the Ōrākei Local Board:

c)         request that Member Colin Davis be permitted to present to the Governing Body at the meeting when the draft revised Code of Conduct is considered.

CARRIED

 

Attachments

a     15 April 2021 - Ōrākei Local Board - Item 23: Review of Code of Conduct - draft revised code, Board feedback

 

 

 

 

24

The Landing 2021 Concept Plan Refresh

 

David Barker, Parks and Places Team Leader, and Linda Smith, PSR Portfolio Manager, were in attendance to speak to this report.

 

Resolution number OR/2021/45

MOVED by Chairman S Milne, seconded by Deputy Chairman S Powrie:  

That the Ōrākei Local Board:

a)      approve the initiation of the two phase consultation as recommended in paragraph 6 of the Executive summary in the agenda report on The Pathways to the Sea Concept Plan for The Landing (2013) refresh.

b)      support the following revised plan objectives to inform the concept plan refresh:

i)       support opportunities to increase participation in water-based sport and recreation activities by maximising accessibility and public boat launching facilities.

ii)      develop quality multipurpose park like open space that can accommodate events and passive recreation outcomes in order to increase the public’s enjoyment of The Landing.

iii)     accommodate the various clubs and users of the site in an efficient way that supports their future development and growth.

iv)     enhance The Landing as a destination for marine-related activities such as sailing, paddling and waka culture.

v)      improve visual and physical connections into and through the site and create a clear connection eastward through to Ōkahu Bay beach.

vi)     incorporate mana whenua outcomes.  

d)        request staff to report back to the Board on the consultation for The Pathways to the Sea Concept Plan for The Landing (2013) refresh by August 2021.

CARRIED

 

 

9.2

Public Forum - Youth of Ōrākei

 

Danica Loulie-Wijtenburg, Doris Chen, Iris Nguyen and Jesse Coleman, members of Youth of Ōrākei were in attendance to present to the Board on the Long-term Plan.

The Youth of Ōrākei’s Long-term Plan submission was tabled in support of this item.

A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OR/2021/46

MOVED by Chairman S Milne, seconded by Member M Voyce:   

That the Ōrākei Local Board receive the presentation and thank Danica Loulie-Wijtenburg, Doris Chen, Iris Nguyen and Jesse Coleman for their attendance.

CARRIED

 

Attachments

a     15 April 2021 - Ōrākei Local Board - Item 9.2: Public Forum - Youth of Ōrākei, tabled document

 

 

 

 

 

25

Chairman and Board Member April 2021 report

 

Resolution number OR/2021/47

MOVED by Chairman S Milne, seconded by Member T Churton:  

That the Ōrākei Local Board Chairman and Board Member April 2021 report be received.

CARRIED

 

 

26

Governance Forward Work Calendar

 

Resolution number OR/2021/48

MOVED by Deputy Chairman S Powrie, seconded by Chairman S Milne:  

That the Ōrākei Local Board note the draft governance forward work calendar as at April 2021.

CARRIED

 

 

27

Ōrākei Local Board Workshop Proceedings

 

Resolution number OR/2021/49

MOVED by Member C Davis, seconded by Chairman S Milne:  

That the Ōrākei Local Board records for the workshops held on 4, 11 and 25 March 2021 be noted.

CARRIED

 

 

28

Resolutions Pending Action report

 

Resolution number OR/2021/50

MOVED by Member T Elliott, seconded by Chairman S Milne:  

That the Ōrākei Local Board resolutions pending action report be noted.

CARRIED

 

 

29        Consideration of Extraordinary Items

 

There were no extraordinary items.

 

30        Procedural motion to exclude the public

Resolution number OR/2021/51

MOVED by Chairman S Milne, seconded by Deputy Chairman S Powrie:  

That the Ōrākei Local Board:

a)         exclude the public from the following part of the proceedings of this meeting on the grounds that the general subject of the matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution relating to the Liston Park - RFP and Development Options as follows:

C1       Liston Park - RFP and Development Options

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains information from the respondents to the RFP process that may compromise their position with funders and suppliers, where the outcome of the RFP process has not been concluded.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public.

b)        agree that relevant staff supporting the Ōrākei Local Board be permitted to remain for the confidential Item after the public has been excluded, because of their knowledge which will help the Ōrākei Local Board in its decision-making.

CARRIED

 

4.35pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

5.28pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Liston Park - RFP and Development Options

 

Resolution number OR/2021/52

MOVED by Chairman S Milne, seconded by Member T Elliott:  

Restatement

That the Ōrākei Local Board:

f)          confirm that the Board’s decisions for item C1 - Liston Park - RFP and Development Options remain confidential until Tuesday, 27 April 2021 to allow time for staff to contact all proposal submitters.

CARRIED

 

Note: As at 27 July 2021, staff have confirmed that all proposal submitters have been contacted and accordingly in terms of the Board’s resolution OR/2021/52, the Board’s decisions made while the public was excluded are now made public (OR/2021/53).

 

Resolution number OR/2021/53

MOVED by Chairman S Milne, seconded by Member T Elliott:  

That the Ōrākei Local Board:

a)         request staff to conclude the 2020 Request for Proposal process in respect of proposals for the development of Liston Park, Ellerslie in accordance with Auckland Council procurement requirements.

b)         request staff to commence discussions and negotiations with Eastern Suburbs Gymnastics Club Inc. to progress the development of a purpose-built gymnastics facility at Liston Park (in the vicinity of the existing clubhouse site).

c)         request in negotiation with Eastern Suburbs Gymnastics Club Inc, the Board will require the provision of some external facing toilets and changing rooms (womens and mens), public access to fields and provision of public parking noting that it is necessary to undertake a public consultation process on any proposed leasing / licencing arrangements before this can be concluded and any development undertaken.

d)         request staff to report back to the local board on:

i)        details of progress on the negotiations prior to these being concluded

ii)       details of proposed future steps necessary by the Council and Eastern Suburbs Gymnastics Club Inc for this proposal to be delivered.

e)         request staff to contact the unsuccessful submitters thanking them for their proposals.

CARRIED

 

5.30pm                                               The Chairman thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRMAN:...............................................................