Ōrākei Local Board
OPEN MINUTES
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Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 15 April 2021 at 3.00pm.
present
Chairman |
Mr Scott Milne, JP |
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Deputy Chairman |
Sarah Powrie |
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Members |
Troy Churton |
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Colin Davis, JP |
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Troy Elliott |
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Margaret Voyce |
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ABSENT
Member |
David Wong, JP |
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Ōrākei Local Board 15 April 2021 |
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Chairman Scott Milne opened the meeting and welcomed those present.
Resolution number OR/2021/28 MOVED by Chairman S Milne, seconded by Member T Churton: That the Ōrākei Local Board accept the apology from Member David Wong for absence. |
There were no declarations of interest.
Resolution number OR/2021/29 MOVED by Chairman S Milne, seconded by Member C Davis: That the minutes of the Ōrākei Local Board meeting, held on Thursday, 18 March 2021, be confirmed as true and correct. |
There were no requests for leave of absence.
There were no petitions.
There were no deputations.
9.1 |
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Alan Jepsen, Chair of the Stonefields Community Centre Incorporated was in attendance to present on the proposed site for the community centre. |
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Resolution number OR/2021/30 MOVED by Member C Davis, seconded by Member M Voyce: That the Ōrākei Local Board receive the presentation and thank Alan Jepsen for his attendance. |
Note: Items 10 to 24 were taken at this point.
There was no extraordinary business.
11 |
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Resolution number OR/2021/31 MOVED by Chairman S Milne, seconded by Deputy Chairman S Powrie: That the Ōrākei Local Board: a) note that transitional rates grants are ending on 30 June 2021. b) note that the Board has discretion over the future allocation for the transitional rates grants as Asset Based Services (ABS) budget for the 2021-2022 financial year. c) note that the local board retains the budget for the transitional rates grants as Asset Based Services (ABS) budget as a separate line item which will enable the grants to be considered as part of the Governance Framework Review on funding for asset-based services. d) agree to reallocate the transitional rates grants (Asset Based Services) budget through the annual local board work programme process. e) note staff do not consider removing the transitional rates grants will have a material impact for the eight recipients within the Ōrākei Local Board area as the amount of support currently being provided is minimal in the context of the rates each organisation is paying, and the level of revenue they receive. f) note the eight recipients of the transitional rates grants have been informed of Auckland Council’s intention to discontinue this support and have been directed to the regional and local grants programmes available (if they meet the grant criteria), should they wish to seek additional support in the future. |
12 |
Report to grant a new community lease to Tāmaki Yacht Club Incorporated and classify land |
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Resolution number OR/2021/32 MOVED by Deputy Chairman S Powrie, seconded by Member T Elliott: That the Ōrākei Local Board: a) note that the Tāmaki Yacht Club Incorporated is seeking a new lease at the Atkin Avenue Reserve , 19-23 Atkin Avenue, Mission Bay to continue its activities at the location. b) approve the public notification of the intent to grant a new community lease at 19-23 Atkin Avenue to the Tāmaki Yacht Club Incorporated. c) approve in principle, subject to the satisfactory resolution of any public submissions and completion of iwi engagement, the grant of a new community lease to the Tāmaki Yacht Club Incorporated at Atkin Avenue Reserve, 19-23 Atkin Avenue, Mission Bay pursuant to the provisions of the Local Government Act 2002, on Part Lot 52 NA663/169 shown in attachment A of the agenda report, hatched in red, subject to the following terms: i) term – ten (10) years commencing on the resolution date of this business report with one (1) ten (10) year right of renewal ii) rent – $1.00 plus GST per annum if demanded iii) attach the approved Tāmaki Yacht Club Incorporated Community Outcomes Plan to the lease document. iv) all other terms and conditions in accordance with Auckland Council’s Community Occupancy Guidelines 2012 and the Reserves Act 1977. d) approve, pursuant to section 16(2A) of the Reserves Act 1977, that Lot 53 Deposited Plan 20244, 602 m2 – NA31A/19 at Atkin Avenue Reserve, 19-23 Atkin Avenue, Mission Bay shown in attachment of the agenda report be classified as a local purpose (public utility) reserve. e) note that Lots 52 and 54 currently held in fee simple title under Local Government Act 2002 were gifted to Auckland Council by The Melanesian Mission Trust Board on 11 June 1935 for the purpose of a public plantation or garden reserve and to be maintained as such. |
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Local board feedback on the draft Tūpuna Maunga Authority Operational Plan 2021/2022 |
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Resolution number OR/2021/33 MOVED by Member C Davis, seconded by Member M Voyce: That the Ōrākei Local Board formally endorse its feedback on the draft Tūpuna Maunga Authority Operational Plan 2021/2022 provided to the Tūpuna Maunga Authority for consideration prior to adoption of the plan by the Tūpuna Maunga Authority and Auckland Council. |
14 |
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Resolution number OR/2021/34 MOVED by Chairman S Milne, seconded by Member T Churton: That the Ōrākei Local Board: a) adopt the Ōrākei Local Board Grants Programme 2021/2022 in Attachment A of the agenda report with an amendment to raise the maximum threshold for the Ōrākei Quick Response Grant rounds 2021/2022 from $3,000 to $5,000 to better support community groups and organisations to respond to the COVID-19 pandemic. b) request advice from staff on the ability to allocate community grants to community groups who may wish to enhance council assets or provide advice on what other local board funding mechanisms could be used. |
15 |
Auckland Council’s Performance Report: Ōrākei Local Board for November 2020 to February 2021 |
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Suzanne Weld, Senior Local Board Advisor, was in attendance to speak to this report. |
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Resolution number OR/2021/35 MOVED by Chairman S Milne, seconded by Member T Elliott: That the Ōrākei Local Board: a) receive the performance report for November 2020 to February 2021. b) note that the Work Programme ID 846 ANZAC is fully committed and the $500 identified in the agenda report as budget remaining is no longer available for reallocation. c) request that the cancellation of Work Programme ID 2442 Remuera Library be suspended until Community Facilities staff can confirm that the ceiling insulation, replacement of automatic door controllers and flat roof resurfacing will be expressly included in Work Programme ID 2983 Remuera Library – interior and exterior renewals and able to be achieved in line item 2983 budget allocation of $25,000. d) approve the reallocation of its LDI opex underspends of up to $51,860, subject to confirmation of staff capacity to deliver, to the following new projects and work programme budget lines:
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16 |
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Resolution number OR/2021/36 MOVED by Deputy Chairman S Powrie, seconded by Member T Elliott: That the Ōrākei Local Board: a) receive the Auckland Transport – Regional Land Transport Programme report. b) delegate to Member Sarah Powrie the authority to provide the Board’s feedback with respect to the draft Regional Land Transport Plan 2021-2031 to Auckland Transport by 18 May 2021 for inclusion in its feedback report to the Governing Body and Regional Transport Committee for consideration. |
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Resolution number OR/2021/37 MOVED by Chairman S Milne, seconded by Deputy Chairman S Powrie: That the Ōrākei Local Board: a) receive the report on proposed variations to the 2018 Regional Fuel Tax Scheme. b) support the draft proposal of a slight variation to the 2018 Regional Fuel Tax scheme (RFT). c) request more information from Auckland Transport on the Connected Communities project, as it relates to the Whole of Route Bus Priority Programme in the Ōrākei Local Board area. |
18 |
Ōrākei Local Board feedback on the draft National Parking Management Guidance |
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Resolution number OR/2021/38 MOVED by Member C Davis, seconded by Member M Voyce: That the Ōrākei Local Board formally endorse its feedback on the draft National Parking Management Guidance for consideration by Waka Kotahi in the final revision of the guidance before its formal release in mid-2021. |
Statement of proposal to amend the Animal Management Bylaw and controls |
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The Board’s feedback on the draft statement of proposal to amend the Animal Management Bylaw and controls was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number OR/2021/39 MOVED by Member M Voyce, seconded by Chairman S Milne: That the Ōrākei Local Board: a) support the draft statement of proposal in Attachment A of the agenda report to amend the Auckland Council Animal Management Bylaw 2015 and associated controls for public consultation. b) provide its feedback as tabled on the draft statement of proposal to amend the Animal Management Bylaw and controls to the Regulatory Committee for consideration at its May 2021 meeting to recommend a statement of proposal to the Governing Body. |
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a 15 April 2021 - Ōrākei Local Board - Item 19: Statement of proposal to amend the Animal Management Bylaw and controls, Board feedback |
20 |
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The Board’s feedback on the draft Statement of Proposal to make a new Auckland Council Public Trading, Events and Filming Bylaw 2022 was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number OR/2021/40 MOVED by Member T Churton, seconded by Member T Elliott: That the Ōrākei Local Board provide its feedback as tabled on the draft Statement of Proposal to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-rohe Tauhokohoko, Takunetanga, me ngā Whakaahua i ngā Wāhi Marea 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 to the Regulatory Committee at its 11 May 2021 meeting for consideration when adopting the proposal for public consultation. |
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a 15 April 2021 - Ōrākei Local Board - Item 20: Proposal to make a new Public Trading and Events Bylaw, Board feedback |
21 |
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The Board’s feedback on the draft Statement of Proposal to make a new Auckland Council Navigation Safety Bylaw 2021 was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number OR/2021/41 MOVED by Member T Elliott, seconded by Member M Voyce: That the Ōrākei Local Board: a) receive the public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021 / Auckland Council Navigation Safety Bylaw 2021 and associated controls as attached to this agenda report. b) provide its feedback as tabled on how the Bylaw Panel should address matters raised in public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021 / Auckland Council Navigation Safety Bylaw 2021 and associated controls to assist the Bylaw Panel in its deliberations. c) appoint Member Troy Elliott and Member Sarah Powrie to present its views as resolved in resolution b) to the Bylaw Panel on 7 May 2021 in its recommendations to the Governing Body for consideration when making a final decision on any amendments to the Auckland Council Navigation Safety Bylaw 2021 and associated controls. |
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a 15 April 2021 - Ōrākei Local Board - Item 21: Public feedback on proposal to make new navigation rules, Board feedback |
22 |
Draft Statement of Expectations for Council-controlled Organisations |
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The Board’s feedback on the draft Statement of Expectations for Council-controlled Organisations was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number OR/2021/42 MOVED by Member T Churton, seconded by Member C Davis: That the Ōrākei Local Board provide its feedback as tabled on the draft Statement of Expectations for council-controlled organisations, prepared in accordance with s64B of the Local Government Act 2002 for consideration into the final draft Statement of Expectations which will be presented to the Council Controlled Organisations Oversight Committee of the Governing Body for approval at its June 2021 meeting. |
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a 15 April 2021 - Ōrākei Local Board - Item 21: Draft Statement of Expectations for Council-controlled Organisations, Board feedback |
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The Board’s feedback on the draft revised Code of Conduct was tabled at the meeting. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number OR/2021/43 MOVED by Member C Davis, seconded by Member T Churton: That the Ōrākei Local Board: a) provide its feedback as tabled to staff on the draft revised Code of Conduct to append to the report to the Governing Body for consideration prior to adopting the revised Code of Conduction at its 27 May 2021 meeting. b) support the proposed revised draft Code of Conduct to be adopted by the Governing Body. |
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Resolution number OR/2021/44 MOVED by Member T Elliott, seconded by Chairman S Milne: That the Ōrākei Local Board: c) request that Member Colin Davis be permitted to present to the Governing Body at the meeting when the draft revised Code of Conduct is considered. |
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a 15 April 2021 - Ōrākei Local Board - Item 23: Review of Code of Conduct - draft revised code, Board feedback |
24 |
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David Barker, Parks and Places Team Leader, and Linda Smith, PSR Portfolio Manager, were in attendance to speak to this report. |
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Resolution number OR/2021/45 MOVED by Chairman S Milne, seconded by Deputy Chairman S Powrie: That the Ōrākei Local Board: b) support the following revised plan objectives to inform the concept plan refresh: i) support opportunities to increase participation in water-based sport and recreation activities by maximising accessibility and public boat launching facilities. ii) develop quality multipurpose park like open space that can accommodate events and passive recreation outcomes in order to increase the public’s enjoyment of The Landing. iii) accommodate the various clubs and users of the site in an efficient way that supports their future development and growth. iv) enhance The Landing as a destination for marine-related activities such as sailing, paddling and waka culture. v) improve visual and physical connections into and through the site and create a clear connection eastward through to Ōkahu Bay beach. vi) incorporate mana whenua outcomes. d) request staff to report back to the Board on the consultation for The Pathways to the Sea Concept Plan for The Landing (2013) refresh by August 2021. |
Public Forum - Youth of Ōrākei |
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Danica Loulie-Wijtenburg, Doris Chen, Iris Nguyen and Jesse Coleman, members of Youth of Ōrākei were in attendance to present to the Board on the Long-term Plan. The Youth of Ōrākei’s Long-term Plan submission was tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number OR/2021/46 MOVED by Chairman S Milne, seconded by Member M Voyce: That the Ōrākei Local Board receive the presentation and thank Danica Loulie-Wijtenburg, Doris Chen, Iris Nguyen and Jesse Coleman for their attendance. |
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a 15 April 2021 - Ōrākei Local Board - Item 9.2: Public Forum - Youth of Ōrākei, tabled document |
25 |
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Resolution number OR/2021/47 MOVED by Chairman S Milne, seconded by Member T Churton: That the Ōrākei Local Board Chairman and Board Member April 2021 report be received. |
26 |
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Resolution number OR/2021/48 MOVED by Deputy Chairman S Powrie, seconded by Chairman S Milne: That the Ōrākei Local Board note the draft governance forward work calendar as at April 2021. |
27 |
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Resolution number OR/2021/49 MOVED by Member C Davis, seconded by Chairman S Milne: That the Ōrākei Local Board records for the workshops held on 4, 11 and 25 March 2021 be noted. |
28 |
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Resolution number OR/2021/50 MOVED by Member T Elliott, seconded by Chairman S Milne: That the Ōrākei Local Board resolutions pending action report be noted. |
29 Consideration of Extraordinary Items
There were no extraordinary items.
Resolution number OR/2021/51 MOVED by Chairman S Milne, seconded by Deputy Chairman S Powrie: That the Ōrākei Local Board: a) exclude the public from the following part of the proceedings of this meeting on the grounds that the general subject of the matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution relating to the Liston Park - RFP and Development Options as follows: C1 Liston Park - RFP and Development Options
This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public. b) agree that relevant staff supporting the Ōrākei Local Board be permitted to remain for the confidential Item after the public has been excluded, because of their knowledge which will help the Ōrākei Local Board in its decision-making. |
4.35pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
5.28pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
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Resolution number OR/2021/52 MOVED by Chairman S Milne, seconded by Member T Elliott: That the Ōrākei Local Board: f) confirm that the Board’s decisions for item C1 - Liston Park - RFP and Development Options remain confidential until Tuesday, 27 April 2021 to allow time for staff to contact all proposal submitters. |
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Note: As at 27 July 2021, staff have confirmed that all proposal submitters have been contacted and accordingly in terms of the Board’s resolution OR/2021/52, the Board’s decisions made while the public was excluded are now made public (OR/2021/53). |
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MOVED by Chairman S Milne, seconded by Member T Elliott: That the Ōrākei Local Board: a) request staff to conclude the 2020 Request for Proposal process in respect of proposals for the development of Liston Park, Ellerslie in accordance with Auckland Council procurement requirements. b) request staff to commence discussions and negotiations with Eastern Suburbs Gymnastics Club Inc. to progress the development of a purpose-built gymnastics facility at Liston Park (in the vicinity of the existing clubhouse site). c) request in negotiation with Eastern Suburbs Gymnastics Club Inc, the Board will require the provision of some external facing toilets and changing rooms (womens and mens), public access to fields and provision of public parking noting that it is necessary to undertake a public consultation process on any proposed leasing / licencing arrangements before this can be concluded and any development undertaken. d) request staff to report back to the local board on: i) details of progress on the negotiations prior to these being concluded ii) details of proposed future steps necessary by the Council and Eastern Suburbs Gymnastics Club Inc for this proposal to be delivered. e) request staff to contact the unsuccessful submitters thanking them for their proposals. |
5.30pm The Chairman thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON
DATE:.........................................................................
CHAIRMAN:...............................................................