I hereby give notice that an ordinary meeting of the Puketāpapa Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 15 April 2021

10.00am

Local Board Office
560 Mt Albert Road
Three Kings

 

Puketāpapa Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Julie Fairey

 

Deputy Chairperson

Jon Turner

 

Members

Harry Doig

 

 

Ella Kumar, JP

 

 

Fiona Lai

 

 

Bobby Shen

 

 

(Quorum 3 members)

 

 

 

Selina Powell

Democracy Advisor

 

9 April 2021

 

Contact Telephone: 021 531 686

Email: selina.powell@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Puketāpapa Local Board

15 April 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputations - Light Metro - Airport to CRL via Mangere, Onehunga, Mt Roskill, Wesley and Mt Albert by 2025                                                                            5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Renewal of community lease to Mt Roskill Tennis Club Incorporated, Arthur Faulkner Reserve, 34 Foch Avenue, Mt Roskill                                                         7

12        Puketāpapa Local Board Grants Programme 2021/2022                                        15

13        Public feedback on proposal to make new navigation rules                                  23

14        Statement of proposal to amend the Animal Management Bylaw and controls  77

15        Proposal to make a new Public Trading and Events Bylaw                                 179

16        Draft Statement of Expectations for Council-controlled Organisations             261

17        Auckland Council's Performance Report: Puketāpapa Local Board for November 2020 to February 2021                                                                                               277

18        Review of the Code of Conduct - draft Code (Covering report)                           321

19        Feedback on Climate Change Commission Draft Advice                                     323

20        Albert-Eden-Puketāpapa Ward Councillors' Updates                                           327

21        Chairperson's Report                                                                                                329

22        Board Member Reports                                                                                             335

23        Governance Forward Work Programme Calendar                                                343

24        Record of Puketāpapa Local Board Workshop Notes                                          353

25        Consideration of Extraordinary Items

 


1          Welcome

 

 

 

2          Apologies

 

An apology from Member F Lai has been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Puketāpapa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 18 March 2021 as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputations -Light Metro - Airport to CRL via Mangere, Onehunga, Mt Roskill, Wesley and Mt Albert by 2025

Te take mō te pūrongo

Purpose of the report

1.       To present to the local board on the proposal for Light Metro – Airport to CRL via Mangere, Onehunga, Mt Roskill, Wesley and Mt Albert by 2025.

Whakarāpopototanga matua

Executive summary

2.       Will McKenzie and Arvind Dji will present their proposal.  This proposal would see the construction of a rapid transit line sweeping right through Puketāpapa with three stations: Hillsborough (Three Kings Station), Dominion Road (Mt Roskill Station) and Maioro Street (Wesley Station).  Passengers would reach CRL or at the Airport, and all points in-between, less than 20 minutes.  The service would be transformational for Puketāpapa.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      thank Will McKenzie and Arvind Daji for their presentation.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Puketāpapa Local Board

15 April 2021

 

 

Renewal of community lease to Mt Roskill Tennis Club Incorporated, Arthur Faulkner Reserve, 34 Foch Avenue, Mt Roskill

File No.: CP2021/03126

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To grant a renewal of lease to Mt Roskill Tennis Club Incorporated located on part of Arthur Faulkner Reserve, 34 Foch Avenue, Mt Roskill.  

Whakarāpopototanga matua

Executive summary

2.       Mt Roskill Tennis Club Incorporated has an operative community lease for the footprint of its group owned building.  The initial term of the lease commenced 17 May 2018 and expired 16 May 2020.  There is a further renewal term of two years available commencing 17 May 2020 and finally expiring 16 May 2022.

3.       Where a group meets the criteria stipulated in the lease agreement for a lease renewal, council has a contractual obligation to approve the renewal.

4.       On 13 December 2020 the tennis club submitted an application of its intent to exercise its second and final lease renewal term.

5.       This report recommends a renewal of community lease be approved to Mt Roskill Tennis Club Incorporated for a further term of two years commencing 17 May 2020 to 16 May 2022.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      approve a renewal of community lease to Mt Roskill Tennis Club Incorporated, for 115 m2 (more or less) on part of Arthur Faulkner Reserve, 34 Foch Avenue, Mt Roskill, described as part Lot 254 DP 15470 (Attachment A), on the following terms and conditions: -

i)        term: two years commencing 17 May 2020 to 16 May 2022

ii)       rent: $1.00 plus GST per annum if requested

b)      all other terms and conditions in accordance with the Deed of Lease dated 5 July 2018.

 

Horopaki

Context

6.       This report considers the recommendation for a renewal of lease to the tennis club located at 34 Foch Avenue, Mt Roskill.

7.       The Puketāpapa Local Board is the allocated authority relating to local, recreation, sport and community facilities, including licence and lease matters.

Tātaritanga me ngā tohutohu

Analysis and advice

The Land

8.       The land is described as part Lot 254 DP 15470 and is held by the crown through the Department of Conservation as a classified recreation reserve and vested in the Auckland Council, in trust, for recreation purposes.

9.       The Arthur Faulkner Reserve Management Plan (1983) contemplates occupation by the tennis club:

·    council will grant new leases within the provisions of the Reserves Act 1977 to the Mt Roskill Tennis Club Incorporated on expiry of present leases.

Lease renewal provisions

10.     Auckland Council has a contractual obligation to grant the renewal of lease if the tennis club fulfils the conditions of the lease renewal provisions:

·    the tennis club has complied with the lease and is not in breach of the lease

·    the tennis club has provided the requisite written notice to renew the lease

·    there is a continued and sufficient need for the tennis club to use the premises and that in the public interest, the premises are not required for any other purpose.

Community outcomes plan

11.     A community outcomes plan (Attachment B) has been developed to identify the benefits the tennis club will provide to the community and allows for an assessment of its activities and performance against the plan over the lease term.

12.     The community outcomes plan to the tennis club was developed and attached as a schedule to the lease agreement and included specific targets to meet. 

13.     At renewal, the community outcomes plan was to be amended to include further initiatives and strategies for the tennis club to increase membership.

14.     At a meeting held in November 2020, the tennis club advised that the targeted outcomes in the community outcomes plan had not been met due to the poor condition of the tennis courts.

15.     Since that meeting, council has addressed the maintenance issues at the tennis courts and the tennis club are now on track to meet the outcomes agreed to in the community outcomes plan.

16.     Council will work with the tennis club to address any further issues that may be preventing the group from meeting agreed outcomes.

17.     Council retains the right to terminate an occupancy agreement should a community group fail to achieve agreed outcomes.    

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     The designated impact level of the recommended decision on green-house gas emissions falls within the “no impact” category because the proposal continues an existing activity and does not introduce new sources of emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     In compiling the recommendations in this report, staff have obtained input from colleagues in the Connected Communities Department, Operational Management and Maintenance and Parks Sports and Recreation. No concerns were raised regarding the renewal of lease to the tennis club.

20.     The renewal of lease has no identified impact on other parts of the council group.  The views of council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.     The Puketāpapa Local Board is the allocated authority to approve a renewal of lease.

22.     The recommendations in this report were workshopped with the local board on 28 January 2021.

23.     The recommendation for a renewal of lease supports the Puketāpapa Local Board Plan 2017 outcome:

·    connected communities with a sense of belonging

Tauākī whakaaweawe Māori

Māori impact statement

24.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.  The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2012-2022, the Unitary Plan and Local Board Plans.

25.     There are no changes in use or operational activities being conducted on the land.

26.     Additionally, the objectives of community leases is to ensure community facilities are well maintained and accessible to all members of the community, including Māori.

Ngā ritenga ā-pūtea

Financial implications

27.     There is no direct cost to Auckland Council in approving this renewal of community lease.

   

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28.     Where a group meets the criteria stipulated in the lease agreement for a renewal, council has a contractual obligation to grant the renewal.

29.     If the renewal of lease is not approved this will compromise the tennis club’s ability to provide its services to the community and impact the Puketāpapa Local Board outcomes. 

Ngā koringa ā-muri

Next steps

30.     Subject to the Puketāpapa Local Board granting a renewal of lease, council staff will work with key representatives of the tennis club to finalise the lease documents.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - site plan

11

b

Attachment B - community outcomes plan

13

      

Ngā kaihaina

Signatories

Authors

Michelle Knudsen - Lease Advisor

Authorisers

Nina Siers - Local Area Manager

Kim O’Neill - Head of Stakeholder and Land Advisory

 


Puketāpapa Local Board

15 April 2021

 

 

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Puketāpapa Local Board

15 April 2021

 

 

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Puketāpapa Local Board

15 April 2021

 

 

Puketāpapa Local Board Grants Programme 2021/2022

File No.: CP2021/03312

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Puketāpapa Grants Programme 2021/2022.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3.       The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4.       This report presents the Puketāpapa Grants Programme 2021/2022 for adoption (as provided in Attachment A to this report).

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      adopt the Puketāpapa Grants Programme 2021/2022 in Attachment A.

 

 

Horopaki

Context

5.       The Auckland Council Community Grants Policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6.       The Community Grants Policy supports each local board to review and adopt its own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7.       The local board community grants programme includes:

· outcomes as identified in the local board plan

· specific local board grant priorities

· which grant types will operate, the number of grant rounds and opening and closing         dates

· any additional criteria or exclusions that will apply

· other factors the local board consider to be significant to their decision-making.

8.       Once the local board grants programme 2021/2022 has been adopted, the types of grants, grant rounds, criteria and eligibility will be advertised through an integrated communication and marketing approach which includes utilising the local board channels.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The new Puketāpapa Grants Programme has been workshopped with the local board on the 25 February and feedback incorporated into the grants programme for 2021/2022 which includes:

·    outcomes and priorities as identified in the local board plan

·    high and low priorities

·    exclusions

·    investment approach (maximum and minimum amount) set for each grant type

·    the number of grant rounds and opening and closing dates

10.     The new grant programme includes the requirement for applications to provide quotes.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11.     The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Local board grants can contribute to climate action through the support of projects that address food production and food waste; alternative transport methods; community energy efficiency education and behaviour change; build community resilience and support tree planting.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

13.     Based on the main focus of an application, a subject matter expert from the relevant council unit will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

14.     The grants programme has been developed by the local board to set the direction of its grants programme. This programme is reviewed on an annual basis.

Tauākī whakaaweawe Māori

Māori impact statement

15.     All grant programmes respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project aims to increase Māori outcomes in the application process.

Ngā ritenga ā-pūtea

Financial implications

16.     The allocation of grants to community groups is within the adopted Long-Term Plan 2018 -2028 and local board agreements.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

17.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy. Therefore, there is minimal risk associated with the adoption of the grants programme.

Ngā koringa ā-muri

Next steps

18.     An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels, including the council website, local board Facebook page and communication with past recipients of grants.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Puketāpapa Grants Programme 2021/2022

19

     

Ngā kaihaina

Signatories

Author

Moumita Dutta - Senior Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Nina Siers - Local Area Manager

 


Puketāpapa Local Board

15 April 2021

 

 

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Puketāpapa Local Board

15 April 2021

 

 

Public feedback on proposal to make new navigation rules

File No.: CP2021/03298

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek views on how the Bylaw Panel should address matters raised in public feedback to the proposal to make new navigation rules, before a final decision is made.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its views on how a Bylaw Panel should address matters raised in public feedback to the proposal to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021 / Auckland Council Navigation Bylaw 2021 and associated controls, staff have prepared summary and deliberation reports.

3.       The proposal continues to regulate the use of Auckland’s navigable waters (for example by recreational vessels, kite boarders, swimmers, divers, ferries and cargo vessels) to help minimise the risk of accidents, nuisance and damage.

4.       The main proposals are to:

·      increase the maximum speed limit on the Waitemata Harbour Zone to 18 knots to allow faster movement of public transport vessels, but still travel at a safe speed

·      clarify existing rules, including about swimming, events and support vessels

·      make new rules about novel craft (for example a motorised surfboard)

·      align rules about the use of Ōrākei Basin with current accepted practices

·      remove rules about licensing of commercial vessels for hire and marine mammal protections as these are more appropriately addressed in separate legislation

·      update the format and wording of the rules to be easier to read and understand.

5.       Staff recommend that the local board provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal, and if it wishes, present those views to the Bylaw Panel. Taking this approach will assist the Panel and Governing Body to decide whether to adopt the proposal.

6.       There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.

7.       The Bylaw Panel will consider all local board views and public feedback, deliberate and make recommendations to the Governing Body on 7 May 2021. The Governing Body will make a final decision in July 2021.

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      receive the public feedback on the proposal to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021 / Auckland Council Navigation Safety Bylaw 2021 and associated controls as attached to this agenda report.

b)      provide its views on how the Bylaw Panel should address matters raised in public feedback to the proposal in recommendation a) to assist the Bylaw Panel in its deliberations.

c)      appoint one or more local board members to present the views in b) to the Bylaw Panel on 7 May 2021.

d)      delegate authority to the local board chair to appoint replacement(s) to the persons in c) should an appointed member be unable to present to the Bylaw Panel on 7 May 2021.

Horopaki

Context

The Navigation Safety Bylaw and controls regulate activity on Auckland’s navigable waters

8.       The Te Kaunihera o Tāmaki Makaurau Ture ā-Rohe Urungi Āhuru 2021 / Auckland Council Navigation Bylaw 2021 and associated controls makes rules that seek to minimise the risk of accidents, nuisance and damage within Auckland’s navigable waters.

9.       The rules are administered by the Harbourmaster using a graduated approach to compliance. This includes the use of infringement fines as an alternative to prosecution.

10.     The Bylaw is one part of a wider regulatory framework that includes the:

·      Maritime Transport Act and Maritime Rules that impose national water safety rules

·      Resource Management Act to protect the environment

·      Marine Mammal Protection Act to protect marine mammals.

11.     The Bylaw expires on 31 July 2021. Council must adopt a new bylaw before that date to avoid a regulatory gap.

Council proposed a new Bylaw and associated controls for public feedback

12.     On 13 October 2020 the Governing Body approved a proposal to make a new Bylaw for public consultation (Item 11, GB/2020/117).

13.     The proposal arose from a statutory review of the Bylaw shown in the figure below.

14.     The proposal regulates the use of Auckland’s navigable waters (for example by recreational vessels, kite boarders, swimmers, divers, ferries and cargo vessels) to help minimise the risk of accidents, nuisance and damage.

15.     The proposal was publicly notified for feedback from 16 November 2020 until 14 February 2021. During that period, council received feedback from 247 people.

Decisions leading to the proposal

The local board has an opportunity to provide views on public feedback

16.     The local board now has an opportunity to provide its views on how a Bylaw Panel should address matters raised in public feedback to the proposal before a final decision is made.

17.     Local board views must be provided by resolution to the Bylaw Panel. The local board can also choose to present those views to the Bylaw Panel on 7 May 2021.

18.     The nature of the views is at the discretion of the local board but must remain within the scope of the proposal and public feedback. For example, the local board could:

·      indicate support for matters raised in public feedback by people from the local board area

·      recommend how the Bylaw Panel should address matters raised in public feedback.

Tātaritanga me ngā tohutohu

Analysis and advice

Feedback from people in the local board area supports the proposal

19.     One person from the local board area provided feedback in which they supported most of the proposals and did not support proposal two.

Percentage support of proposal in the local board area

Proposal

Total support from local board area

Total support from people across Auckland

1:        Increase the maximum speed limit on the Waitematā Harbour Zone to 18 knots (from 12 knots) to allow faster movement of vessels (including public transport vessels).

100 per cent (1/1)

39 per cent

2:        Amend existing rules about carrying a means of communication on vessel, to carrying at least two independent forms of communication on a vessel

0 per cent (0/1)

70 per cent

3:        Make new rules about novel craft (for example a motorised surfboard)

100 per cent (1/1)

85 per cent

4a:     Make new rules for the Tamaki River Entrance

100 per cent (1/1)

69 per cent

4b:     Make new rules for the Commercial Port Area

100 per cent (1/1)

75 per cent

5:        Align rules about the use of Ōrākei Basin with current accepted practices

100 per cent (1/1)

71 per cent

6:        Remove rules about licensing of commercial vessels for hire as it more appropriately addressed in separate legislation

100 per cent (1/1)

77 per cent

7:       Remove rules about marine mammals as it more appropriately addressed in separate legislation

100 per cent (1/1)

76 per cent

8:       Clarify existing rules (including about swimming, events and support vessels) to be more certain and update the format of the Bylaw to be easier to read and understand

100 per cent (1/1)

82 per cent

20.     Key themes from feedback from people in the local board area are consistent with key themes from all public feedback. For example, that the proposal:

·      ensures public safety, specifically by requiring an extra form of communication and creating rules for novel craft

·      creates clarity, reduces duplication, is more efficient, and is enforceable.

21.     The full proposal can be viewed in the link to the 13 October 2020 Regulatory Committee agenda, page 23 (Attachments A to item 9). Attachment A to D of this report contain a summary of all public feedback, all public feedback related to the local board area, operational and non-bylaw-related feedback and draft Bylaw Panel deliberations report.

Staff recommend the local board provide its views on public feedback

22.     Staff recommend that the local board provide its views on the public feedback by resolution, and if it wishes, present those views to the Bylaw Panel on 7 May 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.     There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     The proposal impacts the operation of the Harbourmaster and other council teams involved in resource management, events and public transport (ferry operations). These teams are aware of the impacts of the proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     Local board views were sought on a draft proposal at a workshop in August and business meeting in September 2020 because the topic is considered to have high community interest.

26.     All 21 local boards provided views, most in support of public consultation. A summary of local board views, staff responses and any changes made to the proposal can be viewed in the link to the 13 October 2020 regulatory committee agenda, page 173 (Attachment B to Item 9).

27.     This report provides an opportunity for the local board to give views on public feedback to the proposal, before a final decision is made.

Tauākī whakaaweawe Māori

Māori impact statement

28.     The Bylaw can contribute to the Māori Plan’s key directions and aspirations by supporting safe recreational, cultural and economic activities on Auckland’s navigable waters.

29.     The Bylaw regulates a number of activities undertaken by Māori for example, waka ama, other cultural or sporting events on the water and the operation of commercial vessels.

30.     During the review, mana whenua and mataawaka indicated a preference to provide feedback on any proposed changes to the Bylaw through a public consultation process.

31.     The majority of people identifying as Māori who provided feedback support proposals two through to eight and have split support for proposal one. This is consistent with the overall percentage of public feedback in support.

Ngā ritenga ā-pūtea

Financial implications

32.     There are no financial implications from this decision.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     There is a reputational risk that feedback from the local board area is from a limited group of people and does not reflect the views of the whole local board area. This report mitigates this risk by providing local boards with a summary of all public feedback.

Ngā koringa ā-muri

Next steps

34.     The Bylaw Panel on 7 May 2021 will consider all formal local board views and public feedback, deliberate, and make recommendations to the Governing Body. The Governing Body will make a final decision on any amendments to the Bylaw in July 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Summary of public feedback

29

b

Public feedback from people in the Puketāpapa Local Board area

51

c

Operational and non-bylaw-related feedback

55

d

Draft Bylaw Panel deliberations report

57

     

Ngā kaihaina

Signatories

Authors

Bayllee Vyle – Policy Analyst

Fereti Lualua - Policy Analyst

Authorisers

Paul Wilson - Team Leader Bylaws

Nina Siers - Local Area Manager

 


Puketāpapa Local Board

15 April 2021

 

 

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Puketāpapa Local Board

15 April 2021

 

 

Statement of proposal to amend the Animal Management Bylaw and controls

File No.: CP2021/02951

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek support on the draft statement of proposal to amend the Te Kaunihera o Tāmaki Makaurau Ture-ā-rohe Tiaki Kararehe / Auckland Council Animal Management Bylaw 2015 and associated controls before it is approved for public consultation.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its view on the statement of proposal to amend the Animal Management Bylaw 2015 and controls, staff have prepared a draft proposal.

3.       The draft proposal would continue to enable council to regulate the keeping of animals in order to minimise risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places caused by people interacting with animals.

4.       The main draft proposed changes are to:

·    require an approval to keep more than two standard beehives on urban properties with an area less than 2000 square metres (no approval currently required)

·    incorporate rules from another bylaw about the feeding of animals on private property

·    improve the definitions of ‘nuisance’ and ‘public place’

·    update the format and wording of the Bylaw and controls to make them easier to read and understand.

5.       Staff recommend that the local board provide its view on the draft proposal.

6.       There is a reputational risk that the draft proposal or the local board’s views do not reflect the view of people in the local board area. This risk would be partly mitigated by the opportunity for the local board to provide views on public feedback prior to a final decision.

7.       The local board views will be provided to the Regulatory Committee in May to recommend a statement of proposal to the Governing Body. Public consultation is scheduled for July, deliberations in November and a final Governing Body decision in December 2021.

Ngā tūtohunga

Recommendation/s

That the Local Board:

a)      support the draft statement of proposal in Attachment A of this agenda report to amend the Auckland Council Animal Management Bylaw 2015 and associated controls for public consultation.

 

Horopaki

Context

The Animal Management Bylaw enables council to regulate the keeping of animals

8.       The Te Kaunihera o Tāmaki Makaurau Ture-ā-rohe Tiaki Kararehe 2015 / Auckland Council Animal Management Bylaw 2015 (Bylaw) and associated controls (controls) seeks to minimise animal-related risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places.

9.       The Bylaw and controls achieve this by specifying rules about animal ownership and interaction and by limiting ownership of specific animals in urban areas.

10.     The rules are administered by councils Regulatory Compliance team using a graduated approach to compliance.

11.     The Bylaw and controls are one part of a wider regulatory framework. For example, the Animal Products Act 1999 and Animal Welfare Act 1999 for animal welfare, Resource Management Act 1991 and Biosecurity Act 1993 to protect the environment and Dog Control Act 1996 for dog management.

The Regulatory Committee have decided to amend the Bylaw and controls

12.     The Regulatory Committee decided to commence the process to amend the Bylaw as follows:

17 March 2020

(REG/2020/17)

Regulatory Committee endorsed the statutory bylaw review findings that:

·   a bylaw is still the most appropriate way to manage specific animal issues in relation to people, for example limiting the number of poultry in urban residential areas minimises noise and odour nuisance to neighbours

·   the current Bylaw approach is appropriate, but the content, structure and wording could be improved

·   the current Bylaw does not give rise to any implications under, and is not inconsistent with, the New Zealand Bill of Rights Act 1990.

17 November 2020

(REG/2020/78)

Regulatory Committee instructed staff to draft an amended Bylaw (Option two) after considering four options:

·   Option one: status quo – confirm (retain) current Bylaw

·   Option two: amend the current Bylaw – improve the status quo

·   Option three: replace the current Bylaw – new bylaw about animals

·   Option four: revoke Bylaw – no bylaw and instead rely on other existing methods.

13.     Staff have prepared a draft statement of proposal (draft proposal) to implement the decision of the Regulatory Committee by amending the Bylaw and controls (Attachment A).

14.     The draft proposal includes the reasons and decisions leading to the proposed amendments and a comparison between the existing and amended bylaws and controls.

The local board has an opportunity to provide its views on the draft proposal 

15.     The local board has an opportunity to provide its views on the draft proposal in Attachment A by resolution to the Regulatory Committee before it is finalised for public consultation.

16.     For example, the board could support the draft proposal for public consultation, recommend changes, or defer comment until after it has considered public feedback on the proposal.

Tātaritanga me ngā tohutohu

Analysis and advice

The draft proposal makes improvements to the current bylaw and controls

17.     The draft proposal seeks to improve the current Bylaw and controls to minimise risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places. The table below summarises the main draft proposals in comparison to the current Bylaw.

Draft proposals

Reasons for draft proposal

Require an approval to keep more than two standard beehives on urban properties with an area less than 2000 square metres (no approval currently required)

·  to minimise bee-related nuisance in areas with growing population density while still allowing for the keeping of bees in urban areas.

Incorporate rules from another bylaw about the feeding of animals on private property

·  to streamline rules about animals into a single bylaw, as existing rules about the feeding of wild and feral animals on private property are currently included in the Property Maintenance and Nuisance Bylaw 2015

·  moving this clause to the Bylaw was suggested in the review findings to the Property Maintenance and Nuisance Bylaw (REG/2020/50).

Improve definitions of ‘nuisance’ and ‘public place’

·  to align with the definitions in the Public Safety and Nuisance Bylaw 2013 to improve consistency across council bylaws.

Update the Bylaw format and structure

·  to align with best practice for bylaw drafting and make the Bylaw easier to read and understand.

18.     Limits on the number of beehives and stock would continue to only apply to urban areas as defined within the Auckland Unitary Plan, for example:

·   Aotea/Great Barrier has no urban areas and is not subject to these limits

·   rural townships such as Helensville and Clevedon are urban areas.

The draft proposal complies with statutory requirements

19.     The draft proposal has been prepared in accordance with statutory requirements. The amended Bylaw and controls:

·   help minimise risks to public health and safety, nuisance, offensive behaviour and misuse of council-controlled public places

·   use a format and words that are easier to read and understand

·   are authorised by statute, not repugnant to other legislation and not unreasonable

·   do not give rise to any implications and are not inconsistent with the New Zealand Bill of Rights Act 1990.

Staff recommend the local board consider providing its views on the draft proposal

20.     Staff recommend that the local board consider the draft proposal and whether it wishes to provide its views by resolution to the Regulatory Committee.

 

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

22.     The draft proposal impacts councils Regulatory Compliance team, who implement the Bylaw. The unit is aware of the impacts of the draft proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     The Bylaw is important to local boards as it is an area of high community interest. They also have the delegated authority to make conditions about horse riding in public places.

24.     Local board views on the review were provided in September 2019 (see Attachment B). The main view of local board members during the review was to improve the Bylaw’s clarity, minimise the misuse of council-controlled public places and to address animal-specific controls. The Regulatory Committee as part of its decisions on options on 17 November 2020 (REG/2020/78) directed staff to address some but not all views provided (see Attachment C).

25.     The local board has an opportunity in this report to provide its views on the draft proposal by resolution to the Regulatory Committee.

26.     The local board will also have further opportunity to provide its to a Bylaw Panel on any public feedback to the proposal from people in the local board area.

Tauākī whakaaweawe Māori

Māori impact statement

27.     The Bylaw has significance for Māori as kaitiaki of Papatūānuku.

28.     Staff discussed the Bylaw with mana whenua at the Infrastructure and Environmental Services Mana Whenua hui in April 2019. The main view of mana whenua was to improve the clarity and how it relates to Māori and papakāinga. The draft proposal addresses this by clarifying that limits on the ownership of animals in urban areas do not apply to papakāinga within the Māori Purpose Zone of the Auckland Council Unitary Plan.

29.     Mana whenua and mataawaka will also have opportunity to provide further feedback during the public consultative process on the proposal.

Ngā ritenga ā-pūtea

Financial implications

30.     There are no financial implications to the local board for any decisions to support the draft proposal for public consultation. The Governing Body will consider any financial implications associated with public notification at a later date.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     The following risk has been identified

If...

Then...

Mitigation

The draft proposal or the local board’s views do not reflect the view of people in the local board area

there may be negative attention to council regarding the Bylaw.

The local board will have an opportunity to consider any public feedback and provide its formal views to a Bylaw Panel prior to the final decision.

 

Ngā koringa ā-muri

Next steps

32.     Staff will present a proposal and any local board views to the Regulatory Committee on 11 May 2021. The next steps are shown in the diagram below.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Statement of Proposal

83

b

Attachment B - Previous Local Board Views

171

c

Attachment C - Regulatory Committee Decisions on Bylaw Improvements

177

     

Ngā kaihaina

Signatories

Authors

Breanna Hawthorne - Policy Analyst

Saralee Gore - Graduate Policy Advisor

Authorisers

Paul Wilson - Team Leader Bylaws

Nina Siers - Local Area Manager

 


Puketāpapa Local Board

15 April 2021

 

 

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Puketāpapa Local Board

15 April 2021

 

 

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Puketāpapa Local Board

15 April 2021

 

 

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Puketāpapa Local Board

15 April 2021

 

 

Proposal to make a new Public Trading and Events Bylaw

File No.: CP2021/03216

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek support on the draft proposal to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-rohe Tauhokohoko, Takunetanga, me ngā Whakaahua i ngā Wāhi Marea 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 before it is finalised for public consultation.

Whakarāpopototanga matua

Executive summary

2.       To enable the local board to provide its view on the proposal to make a new Public Trading, Events and Filming Bylaw, staff have prepared a draft proposal.

3.       The draft proposal would continue to enable council to regulate trading activities, events and filming to minimise risks to public safety, nuisance and the misuse of council-controlled public places.[1]

4.       The main draft proposals are to:

·  continue to regulate trading,[2] events and filming in a similar way to the current Bylaw

·  set specific rules for rental micromobility devices

·  identify filming in a separate category to events

·  merge trading activities such as busking and pavement art under street performance

·  update the Bylaw format, structure, definitions, the title, exemptions, approval conditions and other matters to make a new bylaw easier to understand and comply with.

5.       Staff recommend that the local board provide its view on the draft proposal.

6.       There is a reputational risk that the draft proposal or the local board’s views do not reflect the view of people in their local board area. This risk would be partly mitigated by the opportunity for the local board to provide views on public feedback prior to a final decision.

7.       The local board views will be provided to the Regulatory Committee in May to recommend a proposal to the Governing Body. Public consultation is scheduled for July, deliberations for October and a final Governing Body decision for November 2021.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      support the draft Statement of Proposal in Attachment A of this agenda report to make a new Te Kaunihera o Tāmaki Makaurau Ture ā-rohe Tauhokohoko, Takunetanga, me ngā Whakaahua i ngā Wāhi Marea 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 for public consultation.

Horopaki

Context

The Bylaw regulates trading, events and filming in council-controlled public places

8.       Te Kaunihera o Tāmaki Makaurau Ture ā-rohe Tauhokohoko, Takunetanga, me ngā Whakaahua i ngā Wāhi Marea 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 (Bylaw) seeks to minimise risks to public safety, nuisance and the misuse of council-controlled public places caused by trading activities (including micromobility), events and filming.

9.       The Bylaw:

·    achieves this by requiring prior approval for most trading, event and filming activities and enabling council to make additional requirements in a separate control[3]

·    is administered by several council departments and council-controlled organisations

·    is enforced by the Licencing and Regulatory Compliance unit using a graduated compliance model (information / education / enforcement)

·    is one part of a wider regulatory framework of Acts, regulations and bylaws.[4]

·    will expire on 26 February 2022, meaning council must adopt a new bylaw before that date to avoid a regulatory gap.

The Regulatory Committee decided to make a new bylaw

10.     The Regulatory Committee requested staff commence the process to make a new bylaw:

11.     Staff have prepared a draft proposal to implement the decision of the committee (Attachment A). The draft proposal presents the reasons and decisions which led to a new bylaw being proposed and provides a comparison between the current and proposed bylaws.

The local board has an opportunity to provide its views on the draft proposal

12.     The local board has an opportunity to provide its views on the draft proposal in Attachment A by resolution to the Regulatory Committee before it is finalised for public consultation.

13.     For example, the board could support the draft proposal for public consultation, recommend changes or defer comment until after it has considered public feedback on the proposal.

Tātaritanga me ngā tohutohu

Analysis and advice

The draft Proposal makes a new Public Trading and Events Bylaw

14.     The draft proposal makes a new Public Trading and Events Bylaw to better minimise public safety risks, nuisance and misuse of council-controlled public places.

15.     The table below summarises the main proposals in comparison to the current Bylaw:

 

Main proposals

Reasons for proposals

· continue to regulate trading activities, events and filming in a similar way to the current Bylaw

· to continue to regulate trading activities, events and filming in council-controlled public places by requiring an approval (licence or permit)

· to continue to retain existing exemptions to holding an approval

· to continue to set approval conditions and grant approvals with or without conditions when deciding an application.

· set more specific rules for rental micromobility devices

· to include specific rules for rental micromobility independently from mobile trading due to higher risk to public safety from power-assisted devices

· to reflect conditions as set in codes of practice

· to make a bylaw easier to understand and comply with.

· identify filming as a separate category to events

· to reflect the lower risk to public safety and nuisance as filming activities do not directly involve the public

· to make a new bylaw easier to understand and comply with.

· merge some trading activities such as busking and pavement art under street performance

· to reflect how busking and pavement art are regulated in practise under the street performance approval

· to make a new bylaw easier to understand and comply with.

· update the Bylaw format and structure, clarify definitions, title, exemptions, approval conditions and other matters

· to ensure and apply consistent approach to council regulation

· to ensure more responsive structure and rules to help minimise risks to public safety, nuisance and misuse of council-controlled public places

· to make a new bylaw easier to understand and comply with

· to comply with the best practice bylaw drafting standards.

The draft proposal complies with statutory requirements

16.     The draft new Bylaw has been prepared in accordance with statutory requirements to:

·    help minimise safety risks, nuisance and misuse of council-controlled public places

·    use a format and wording that are easier to read, understand and comply with than the current Bylaw and meet bylaw drafting standards

·    be authorised by statute, not repugnant to other legislation, or be unreasonable

·    not give rise to any implications and not be consistent with the Bill of Rights Act

·    not be inconsistent with the Reserves Act, Resource Management Act, Auckland Unitary Plan, Trespass Act, Fair Trading Act, Customer Guarantees Act, Road User Rule, Waitakere Ranges Heritage Area Act, Electricity (Safety) Regulations, Auckland Council Public Safety and Nuisance Bylaw and Signage Bylaw.

Staff recommend the local board consider providing its views on the draft proposal

17.     Staff recommend that the local board consider the draft proposal and whether it wishes to provide its views by resolution to the Regulatory Committee.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     There are no implications for climate change arising from this decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     The draft proposal impacts the operations of several council departments and council-controlled organisations. This includes Auckland Council’s Licencing and Regulatory Compliance Unit, Events in Regional Service Planning, Investment and Partnerships Unit, Alcohol Licencing and Environmental Health Unit, Auckland Unlimited (previously known as Auckland Tourism, Events and Economic Development), Screen Auckland and Auckland Transport.

20.     Relevant staff are aware of the impacts of the draft proposal and their implementation role.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.     The draft new Bylaw impacts on local governance as it regulates trading, events and filming activities in council-controlled public places, for example local parks.

22.     Representative local board views were provided in February 2021 through a joint working party established by the Regulatory Committee.[5] The main views of group members were unanimous support for a new bylaw and suggestions on the detailed content.[6]

23.     These views were considered by the Regulatory Committee on 16 February 2021 (REG/2021/4). The committee directed staff to draft a new Bylaw. Suggestions on the detailed content are included in the draft new Bylaw.

24.     The local board has an opportunity to provide its views on the draft proposal by resolution to the Regulatory Committee.

25.     The local board will have further opportunity to provide its views to a Bylaw Panel on any public feedback to the Proposal from people in their local board area.

Tauākī whakaaweawe Māori

Māori impact statement

26.     The Bylaw supports the Māori Plan for Tāmaki Makaurau by facilitating opportunities for Māori business owners such as those participating in major or international events to promote distinctive identity, build exposure and establish valuable networks.

27.     Feedback from mana whenua and some Māori license and permit holders highlighted a particular interest and concern for environmental impacts such as ineffective waste management at events and the limited level of enforcement.

28.     The draft proposal continues to address waste management at events by requiring compliance with a waste plan in a way that is easier to understand. Other concerns for better enforcement relate to implementation rather than the making of a new bylaw and have been forwarded to relevant staff.

29.     Staff will proactively engage with mana whenua and mataawaka during the public consultative process to ensure Māori are able to provide their views on the proposal.

Ngā ritenga ā-pūtea

Financial implications

30.     There are no financial implications to the local board for any decisions to support the draft proposal for public consultation. The Governing Body will consider any financial implications associated with public notification at a later date.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     The following risk has been identified:

If...

Then...

Mitigation

The views of the local board on the draft Proposal may differ from the views of people in the community.

There may be negative attention to council regarding the Bylaw.

The local board will have an opportunity to consider any public feedback and provide its formal views to a Bylaw Panel prior to the final decision being made.

Ngā koringa ā-muri

Next steps

32.     Staff will present a proposal and any local board views to the Regulatory Committee on 11 May 2021. The next steps are shown in the diagram below:

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Statement of Proposal

185

     

Ngā kaihaina

Signatories

Authors

Magda Findlik - Principal Policy Analyst

Sam Bunge - Policy Advisor

Authorisers

Paul Wilson - Team Leader Bylaws

Nina Siers - Local Area Manager

 


Puketāpapa Local Board

15 April 2021

 

 

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Puketāpapa Local Board

15 April 2021

 

 

Draft Statement of Expectations for Council-Controlled Organisations

File No.: CP2021/03769

 

  

 

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board feedback on the draft Statement of Expectations for council-controlled organisations.

Whakarāpopototanga matua

Executive summary

2.       Section 64B in the Local Government Act 2002 (the Act) allows for Council to issue a ‘Statement of Expectations’ to its Council-controlled Organisations (CCOs). This is a new power inserted into the Act in late 2019.

3.       The 2020 CCO Review recommended that Council prepare a Statement of Expectations (SOE), to be part of the suite of accountability tools through which Auckland Council provides direction to its CCOs. A Statement of Expectations will provide guidance on how CCOs should undertake their business, as compared to the Accountability Policy contained in the Long-term Plan, which focusses on what CCOs must do.  As it will not be part of the Long-term Plan and therefore not subject to the special consultative procedure, it will be easier to amend than the Accountability Policy, as it is refined over time.

4.       Attached to this report is an initial draft of the Statement of Expectations.  It is organised to reflect the wording of s64B of the Local Government Act, and is in three sections:

·   conduct of relationships

·   shareholder obligations with which CCOs must act consistently

·   other expectations.

5.       The SOE contains a number of elements which previously were in the Accountability Policy. Therefore, there is some urgency for an initial SOE to be confirmed around the same time as the Ten Year Budget/Long-term Plan so that those expectations on CCOs remain in place.  Given this, the Statement of Expectations is intended to reflect existing and established practice. This is true of the material in relation to local boards, which re-states and reinforces the shared governance model of Auckland Council and CCOs obligations to local boards within that.

6.       Staff recognise however, that the CCO Review also contained a number of recommendations which are currently being worked on, which will affect how CCOs work within the governance system and with local boards.  It is anticipated therefore that the SOE is likely to be subject to a relatively early revision to take account of these changes.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      provide feedback on the draft Statement of Expectations, prepared in accordance with s64B of the Local Government Act 2002.

Horopaki

Context

7.       In August 2020, the Governing Body received the report of the independent CCO Review.  Among the 64 recommendations, the review panel recommended that Council use section 64B of Local Government Act 2002, which allows local authorities to issue a Statement of Expectations to its CCOs.  The provision states:

64B Statement of expectations

(1) The shareholders in a council-controlled organisation may prepare a statement of expectations that—

(a) specifies how the organisation is to conduct its relationships with—

(i) shareholding local authorities; and

(ii) the communities of those local authorities, including any specified stakeholders within those communities; and

(iii) iwi, hapū, and other Māori organisations; and

(b) requires the organisation to act consistently with—

(i) the statutory obligations of the shareholding local authorities; and

(ii) the shareholders’ obligations pursuant to agreements with third parties (including with iwi, hapū, or other Māori organisations).

(2) A statement of expectations may include other shareholder expectations, such as expectations in relation to community engagement and collaboration with shareholders and others in the delivery of services.

Tātaritanga me ngā tohutohu

Analysis and advice

8.       The Statement of Expectations was inserted into the Local Government Act 2002 in 2019 as section 64B.  As a relatively new provision, there are few examples around New Zealand as to how it should be used, and how it relates to practices such as letters of expectation, which Council has used in the past to specify its expectations of CCOs. However, the focus of the legislative wording is clearly on behaviours and relationships, rather than the specific activities to be undertaken by CCOs, or the overall governance and accountability regime within which they operate. 

9.       It is also important to be clear about how such an SOE would fit within a wider accountability framework.  The intention of this SOE is that it specifies how CCOs should undertake their business and relationships (with Council, communities and other stakeholders), while the Accountability Policy in the Long-term Plan focusses on what CCOs must do. 

10.     As part of the current Long-term Plan process, the Accountability Policy has been revised to exclude the behavioural aspects which previously were included there.  These aspects have been included in the Statement of Expectations. It is important that these two accountability tools align and are approved concurrently. 

11.     The SOE is not intended to provide specific protocols of action for CCOs however, or to provide templates (for e.g. statements of intent templates).  Material such as that are contained in the CCO Governance Manual, which itself will be revised following approval of the SOE.

12.     As recommended by the CCO review panel, this version of the SOE has been modelled on a similar document in central government, the Treasury Owner’s Expectations Manual, which is designed for state owned enterprises and crown entities. Its content is intended largely to collate existing expectations and policies, rather than introduce new ones at this time.  However, as different strategies and practices develop, it is expected that these may be added – or deleted – from the SOE.

13.     Additionally, it is very likely that new ways of working will emerge as other recommendations from the CCO Review are implemented.  For example, the local board services team is working with Auckland Transport on options for smaller projects to be promoted more easily.  If this results in a protocol or agreement on how to achieve this, this might be a useful inclusion in a future version of the SOE.

14.     The SOE itself is arranged to closely match the legislative provisions.  There are three key sections, which relate to:

·   conduct of relationships.

·   shareholder obligations with which CCOs must act consistently

·   other expectations.

15.     The first section focusses on how CCOs should interact with Council, and what a CCO’s role is.  It outlines expectations for how this should happen, and covers things such as good governance, maintaining a public service ethos and providing services efficiently.  The SOE provides a significant early section which reinforces the shared governance model operated by Auckland Council, with a key point here being the need to treat local boards not as stakeholders but an equal partner in that governance system.

16.     The second section deals with statutory obligations.  This simply restates obligations which CCOs will already be aware of.  Consequently, it is relatively short. The second part of this section relates to third parties, and this will require more development before approval in late May, and in subsequent iterations. 

17.     The final section deals with issues of a more specific nature to Auckland Council.  This will include some of the issues which have arisen in the last few years and during the CCO Review:  executive remuneration, branding, and how to balance public good and commercial goals. We also anticipate this is where issues relating to our revised Maori Responsiveness Strategy (Kia ora Tāmaki Makaurau) will be addressed and reinforced, to the degree they are not already dealt with in the Accountability Policy.

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     The key expectations of CCOs in respect of climate change are contained in the Accountability Policy (1.1.5) and not the Statement of Expectations.  This reflects the complementary nature of the two documents, with the Accountability Policy focussing on what Council expects of CCOs.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     Due to timing imperatives, CCO Boards will be asked to consider the draft at the same time as local board are considering the draft.  CCO staff have already been consulted on early drafts, as stakeholders for this work.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     This report is to seek local board views on the Statement of Expectations.

21.     The intention of this first iteration of the SOE is to reinforce the expectations entailed in the shared governance model of Auckland Council.  In particular, this accords local boards with the critical role as representatives of local communities in the region.

Tauākī whakaaweawe Māori

Māori impact statement

22.     The key expectations of CCOs in respect of Māori outcomes are contained in the Accountability Policy (1.1.1) and not the Statement of Expectations.  This reflects the complementary nature of the two documents, with the Accountability Policy focussing on what Council expects of CCOs. 

23.     Nonetheless, as the Kia Ora Tāmaki Makaurau framework is refined and approved (expected in mid-year 2021), we anticipate that additional detail from that framework will be added to the SOE in this area, to reflect Council’s expectations of CCO engagement with Māori.

Ngā ritenga ā-pūtea

Financial implications

24.     The Statement of Expectations reflects existing expectations arising from the shared governance of Auckland Council and the arms’ length entity model represented by CCOs. It does not add new policy.  It therefore has no financial implications at this time. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     The key risk is that the Statement of Expectations is not approved when it is considered by CCO Oversight Committee in June. Given that some expectations have been taken out of the Accountability Policy and placed in the Statement of Expectations, and that the two documents are intended to work in a complementary fashion, it is important that they are both signed off together. This risk is being mitigated by seeking early feedback from local boards, CCO Boards, and in May holding a workshop with governing body elected members.  This is intended to ensure that a robust draft of the SOE is available for approval in June 2021. 

Ngā koringa ā-muri

Next steps

26.     At the same time as this report is being provided to local boards for feedback, we are continuing to develop the statement of expectations with other parts of the Council governance structure.  CCOs have been given the opportunity to input to the version which has been provided to local boards. CCO Boards will be considering the SOE at their April meetings. 

27.     It is then intended that the SOE will be presented to the CCO Oversight Committee of Governing Body for final approval at its June meeting.

28.     It is anticipated that the SOE may be revised again to take account of new expectations arising from implementation of the CCO Review.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Auckland Council Statement of Expectations of substantive Council-controlled organisations, July 2021

267

     

 

Ngā kaihaina

Signatories

Author

Edward Siddle - Principal Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Louise Mason - GM Local Board Services

Nina Siers - Local Area Manager

 


Puketāpapa Local Board

15 April 2021

 

 

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Puketāpapa Local Board

15 April 2021

 

 

Auckland Council's Performance Report: Puketāpapa Local Board for November 2020 to February 2021

File No.: CP2021/03770

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Puketāpapa Local Board with an integrated performance report for November 2020 to February 2021.

Whakarāpopototanga matua

Executive summary

2.       This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2020/2021 work programme. Detailed information is provided in the following:

·        Attachment A, Puketāpapa Nov 2020 – Feb 2021 WP Update

·        Attachment B, Puketāpapa Local Board performance report for Nov 2020 – Feb 2021

3.       The key activity updates from this period are:

·        ID 991 Diverse Participation: Network development and social inclusion.

·        ID 1009 Healthy Puketāpapa.

·        ID 2489 Pah Homestead - install HVAC system.

·        ID 3102 Keith Hay Park (South) - renew play space.

·        ID 1636 Low Carbon Activator Puketāpapa.

·        ID 1650 EcoNeighbourhoods Puketāpapa.

·        ID 143 Puketāpapa migrant community volunteer co-ordinator.

4.       All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged). The following activities are reported with a status of red (behind delivery, significant risk):

·        ID 989 Maori Responsiveness Puketāpapa

·        ID 200 Te Kete Rukuruku (Tranche 2)

5.       The financial performance report compared to budget 2020/2021 is attached. There are some points for the local board to note:

·        Revenue at $258,000 is $45,000 above the budget.  This is mainly from venue hire and libraries.

·        Expenditure of $6,566,000 is below the budget by $502,000 in total. In asset- based services, building and park maintenance services were impacted by COVID-19 level 3 restrictions.  In Locally Driven Initiatives, projects are at various stages of planning and delivery after the disruptions caused by changing alert levels.

·        Capital spend is $1,106,000 and is below budget by $300,000. The expenditure is on: renewals of park assets and play spaces, community facilities such as Pah Homestead, HVAC system installation and Keith Hay Park-pathway connection

6.       This report seeks the reallocation of unspent FY21 operational budgets. Operating departments have been contacted to establish whether they are able to spend additional budget in their work programmes, this financial year.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      receive the performance report for November 2020 to February 2021

b)      approve the reallocation of a total of $33,000 (from ID 200 Te Kete Rukuruku (Tranche 2), ID 1827 Business growth accelerator fund and the film revenue) to the work programme lines below:

·    ID 2707 Waikowhai Coast – removal of pine trees ($12,000)

·    ID 1006 Community Grants Puketāpapa (approximately $21,000)

 

Horopaki

Context

7.       The Puketāpapa Local Board has an approved 2020/2021 work programme for the following operating departments:

·        Arts, Community and Events

·        Parks, Sport and Recreation

·        Libraries and Information

·        Community Facilities: Build, Maintain, Renew and Community Leases

·        Infrastructure and Environmental Services

·        Plans and Places

·        The Western Initiative

·        ATEED.

8.       Since the work programmes were approved the Customer and Communities Services directorate has been restructured. Two new departments were created - Connected Communities and Regional Service Planning, Investment and Partnerships, and the Southern Initiative and Western Initiative moved into the directorate as a new department - Community and Social Innovation. Units from the previous departments Arts, Community and Events; Libraries and Information; and Service, Strategy and Integration were incorporated into the three new departments. The table below shows the distribution

Table 1: Changes to Departments in Customer and Communities Services directorate

Previous Department - Unit

Current Department – Unit

Arts, Community and Events - Community Places

Connected Communities – Community Places

Arts, Community and Events - Community Empowerment

Connected Communities – Community Empowerment

Arts, Community and Events - Community Empowerment (Youth)

Community and Social Innovation – Youth Empowerment

Arts, Community and Events - Arts & Culture

Regional Service Planning, Investment and Partnerships – Arts & Culture

Arts, Community and Events - Events

Regional Service Planning, Investment and Partnerships – Events

Service, Strategy and Integration

Regional Service Planning, Investment and Partnerships – Service and Asset Planning

Libraries

Connected Communities – Libraries

The Southern Initiative

Community and Social Innovation – The Southern Initiative

The Western Initiative

Community and Social Innovation – The Western Initiative

 

9.       The graph below shows how the work programme activities meet Local Board Plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

 

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

10.     The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

 

 

 

 

 

 

 

 

 

 

 

Graph 2: Work programme by RAG status

 

11.     The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme by activity status and department

 

Key activity updates

12.     The key activities with updates from the WP Update attachment are:

·        ID 991 Diverse Participation: Network development and social inclusion. The relaunch of the new Puketāpapa Community Network hui in February 2021 at Wesley Community Centre was attended by 100 participants. The meeting introduced a new framework for the Puketāpapa Community Network and a call out for steering group members. Scoping and identification of steering members has begun based on suitable skills and experience

·        ID 1009 Healthy Puketāpapa. The period from November 2020 to February 2021 has the following project updates - A Year 3 Review Steering Group has been established and have agreed the review plan in principle. A Kai working group focussing on building a pilot Good Food Road map have met and begun preparations for the co-design process. Housing quality and housing cohesion projects agreed with stakeholders. The Puketāpapa Wellbeing Profile has been finalised and will be published after final technical checks

·        ID 2489 Pah Homestead - install HVAC system. Project is complete. Next steps: Sealing of doors and windows to be completed later, which will allow for the potential movement of timber framing, window joinery and floorboards because of increased air flows

·        ID 3102 Keith Hay Park (south) - renew play space. Site preparation has commenced on site and physical works will commence, with anticipated completion in May.

·        ID 1636 Low Carbon Activator Puketāpapa. The Puketāpapa low carbon activator has developed a low carbon work programme which was presented to the board in March 2021. The activator supported the Puketāpapa low carbon community by meeting with Low Carbon Network members to organise input into the 10-year Budget 2021-2031 with a focus on climate action, liaised with University of Auckland staff to undertake research aligned to Te Tāruke-ā-Tāwhiri and the Puketāpapa Low Carbon Plan, and supported groups undertaking low carbon activities of benefit to Puketāpapa. The activator initiated meetings with Puketāpapa Business Voice group to investigate opportunities to incorporate low carbon actions into their work.

·        ID 1650 EcoNeighbourhoods Puketāpapa. There are six established EcoNeighbourhoods groups (in Wesley, Three Kings, Waikōwhai, Lynfield and Hillsborough) and one group in the process of forming (in Wesley). EcoNeighbourhood group activities included permission for a community garden at the Wesley Community Centre, community weeding bees, pest species control workshop, the beginnings of a community tool library, permission for the new food forest resource at Molley Green Reserve and ongoing assistance with additional funding to establish it, irrigation systems for existing local school orchards, and fruit tree and vegetable gardening workshops.

·        ID 143 Puketāpapa migrant community volunteer co-ordinator. Work has been on-going with the Community Volunteers New Zealand Migrant Coordinator networking with the migrant communities to maintain the online connection of volunteers during COVID‑19 lockdown. Lynfield Reserve has featured in the programme work with weed identification training and weed control with help from Friends of Wairaki Stream‘s Coordinator. This trimester 186 volunteer hours, covering 25 volunteers were recorded and an estimated 350m2 area was weeded.

Activities with significant issues

13.     Activities that have significant issues are given a red RAG status. They are:

·        ID 989 Maori Responsiveness Puketāpapa. The broker met with Māori communities to socialise the concept of a Mataawaka Māori engagement group. The recommendations from these partners is that this should not be formed by Council but should evolve organically through community-led development, ideally from the Puketāpapa Community Network stakeholder advisory group. The broker has been unable to engage with Mana Whenua as their focus has been on COVID-19 response and recovery, the Long-term Plan engagement and Regional Planning/Housing Development. Discussions will continue in trimester 3 with colleagues and partners such as Libraries about opportunities to create a series of local events (Whāriki) highlighting aspects of Te Ao Māori and Tikanga for local communities in FY21/22 (Whāriki. No expenditure is anticipated in T3. The budget is available for reallocation.

·        ID 200 Te Kete Rukuruke (Tranche 2) - Tranche two is deferred pending adoption of tranche one names. The budget is available for reallocation.

Activities on hold

14.     The following work programme activities have been identified by operating departments as on hold:

·        ID 2345 CARRY FORWARD PKTPP: Te Kete Rukuruku tranche one. Names have been received but adoption is on hold pending resolution of issues raised by iwi. Discussions are ongoing as we work towards resolution. A small number of names may be available for adoption this year. We recommend the budget is carried forward to complete delivery of tranche one.

Changes to the local board work programme

Deferred activities

15.     These activities are deferred from the 2020/2021 work programme:

·        ID 2965 Renew park play spaces 2020/2021- Puketāpapa. Due to budget constraints this project has been deferred to financial year 2021/2022. Next steps: Scoping works to commence in 2021/2022 financial year upon confirmation of the proposed work programme.

·        ID2970 Structures in parks - renew - 2019/2020 – Puketāpapa. Due to budget constraints this project was deferred to financial year 2022/2023. Next steps: Recommence scoping works in 2022/2023 when funding is approved.

·        ID 3104 Mt Roskill War Memorial Park - concept plan - design and concept. Mt Roskill War Memorial Park - concept plan - design and concept. Due to budget constraints the budget for this project was deferred to financial year 2021/2022. Next steps: Funding to be confirmed to implement the concept plan as part of the future work programme.

Cancelled activities

16.     These activities are cancelled:

·        ID 200 Te Kete Rukuruku (Tranche 2) - Tranche two deferred pending adoption of tranche one names. Budget returned to board in December 2020 for reallocation.

Activities merged with other activities for delivery

17.     These activities have been merged with other activities for efficient delivery:

·        ID 3318 Cameron Pools, Keith Hay Park - renewal of building management assets. Project bundled into project 'Cameron Pool - investigation for the renewal of assets'

·        ID 2300 Carry-forward: Manukau Harbour Forum – Puketāpapa. Reporting for this budget is now combined with the Manukau Harbour Forum line for 2020/2021.

Activities with changes

18.     The following work programmes activities have been amended to reflect minor change, the implications of which are reported in the table below. The local board was informed of these minor changes and they were made by staff under delegation.

Table 3: Minor change to the local board work programmes

Reallocation of Local Driven Initiatives operational budget (LDI opex)

Available LDI opex for reallocation

19.     The following activities from the 2020/2021 work programme have LDI opex available to be reallocated:

·        ID 200 Te Kete Rukuruku (Tranche 2) - Tranche two deferred pending adoption of tranche one names $26,000

·        ID 1827 Business growth accelerator fund. The proposed activity is already being delivered by Auckland Unlimited and the allocated LDI budget is no longer required within the current financial year $5,000

20.     The total amount of LDI opex available for reallocation is $31,000.

21.     Film revenue of $2,000 is also available for allocation, bringing the total to $33,000.

Options for reallocation

22.     Operating departments have been contacted to establish whether they are able to spend additional budget in their work programmes, this financial year.

23.     The Community Facilities department have advised that they could utilise an additional $12,000 this financial year in the following project:

·        ID 2707 Waikowhai Coast – removal of pine trees. This project is for the continuation of the removal of pines and revegetation along the Manukau Harbour foreshore. The project has completed all the pine tree removals under the current resource consent and a new resource consent will be required to start the next stage of the tree removals. An additional $12,000 could be spent to fund the consent application this financial year to support tree removals in future years.

24.     The Community Grants team have noted that the upcoming local grant round (in May) is oversubscribed, in terms of grant applications. There is also a Quick Response grant round later this year. This department has agreed to receive an additional allocation to the FY 2020/2021 Community Grants budget.

25.     Any remaining LDI opex that is not delivered and does not meet the criteria to be carried forward will be included as a savings for the Council.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

27.     Work programmes were approved in August 2020 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28.     When developing the work programmes council group impacts and views are presented to the boards.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29.     This report informs the Puketāpapa Local Board of the performance for November 2020 to February 2021.

Tauākī whakaaweawe Māori

Māori impact statement

30.     The list below, outlines the activities in the 2020/2021 work programme that contribute towards the delivery of Māori outcomes.

·        Bremner Avenue Te Auaunga restoration project and Keith Hay Park plant maintenance - The restoration work supported through these budgets will increase the mauri of streams in the Puketāpapa Local Board area.

·        Home Energy Advice - This project does not specifically target the housing needs of Māori communities, however according to 2013 census data Māori are more likely to live in rental housing. The home energy advice project will increase opportunities for promoting and improving living standards that could contribute to better Māori health and wellbeing.

·        Low carbon activator - The activator will work with mana whenua and mataawaka to identify and deliver low carbon outcomes for Māori.

·        Manukau Harbour Forum - Mana whenua have expressed particular interest in improving Te Manukanuka o Hoturoa (the Manukau Harbour). In May 2019, the Manukau Harbour Forum members indicated that they would like to fund mana whenua engagement and support. This is proposed to occur in the 2020/2021 financial year, led by the coordinator.

·        Puketāpapa Urban Forest (Ngahere) Strategy - Delivering the planting plan identified as part of the growing phase of strategy will contribute to local forest cover.

·        Puketāpapa- native forest restoration and ecological restoration programme  - Ecological program top-up to target particular areas across the local board, including intensive ecological improvement, community education funding, and control pest weeds.

·        Te Kete Rukuruku - Māori naming (and associated story telling) of parks and places in partnership with mana whenua to value and promote Auckland’s Māori identity and use of te reo Māori.

·        Te Auaunga Awa placemaking - Tohu implementation - The local board has worked with mana whenua to develop a vision and restoration strategy for the upper catchment of Te Auaunga / Oakley Creek. A project is underway to deliver a number of those placemaking outcomes, which include wayfinding and interpretive signage, trail markers, storytelling and Tohu implementation at significant sites along Te Auaunga/Oakley Creek.

·        Manu Aute Kite Day - Deliver the Manu Aute Kite Day event to celebrate the festival of Matariki.

·        Māori Responsiveness Puketāpapa - Identify opportunities to work with mana whenua and mataawaka to increase responsiveness to local Māori priorities and associations.

·        Libraries programmes, such as Whakatipu i te reo Māori programme which aim to grow the Māori language, celebrate te ao Māori and strengthen responsiveness to Māori.

Ngā ritenga ā-pūtea

Financial implications

31.     This report is provided to enable the Puketāpapa Local Board to monitor the organisation’s progress and performance in delivering the 2020/2021 work programmes. There are no financial implications associated with this report.

Financial Performance

Executive summary

32.     Overall operating results for the first eight months of the year is eight per cent below the budget due to higher revenue and lower expenditure.  Revenue is above budget by 21 per cent while expenditure is seven percent below budget overall. Asset based services expenditure has continued with some disruptions caused by COVID-19 restrictions. In Locally Driven Initiatives, expenditure is below budget by 22 per cent as projects are in various stage of delivery. Capital expenditure delivery is below the budget by 21% and mainly focused on local asset renewals.

Financial comments

·    Revenue at $258,000 is $45,000 above the budget.  This is mainly from venue hire and libraries.

·    Expenditure of $6,566,000 is below the budget by $502,000 in total. In asset- based services, building and park maintenance services were impacted by COVID-19 level 3 restrictions.  In Locally Driven Initiatives, projects are at various stages of planning and delivery after the disruptions caused by changing alert levels.

·    Capital spend is $1,106,000 and is below budget by $300,000. The expenditure is on

renewals of park assets and play spaces, community facilities such as Pah Homestead, HVAC system installation and Keith Hay Park-pathway connection.

 

The Puketāpapa Local Board Financial Performance report is in Appendix B.

 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g. building consents) and is susceptible to market conditions.

34.     Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā-muri

Next steps

35.     The local board will receive the next performance update for March 2021 to June 2021 at the 19 August business meeting.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A, Puketāpapa Nov 2020 - Feb 2021 WP Update

287

b

Attachment B, Puketāpapa Local Board performance report for Nov 2020-Feb 2021

315

     

Ngā kaihaina

Signatories

Authors

Mary Hay - Senior Local Board Advisor

Authorisers

Nina Siers - Local Area Manager

 


Puketāpapa Local Board

15 April 2021

 

 

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15 April 2021

 

 

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Puketāpapa Local Board

15 April 2021

 

 

Review of the Code of Conduct - draft Code (Covering report)

File No.: CP2021/03763

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To inform the Puketāpapa Local Board of a late report (Review of the Code of Conduct – draft Code) which will be reported to the Board’s 15 April 2021 business meeting.

Whakarāpopototanga matua

Executive summary

2.       This is a late covering report for the above item. The comprehensive agenda report was not available when the agenda went to print and will be provided prior to the 15 April 2021 Puketāpapa Local Board meeting.

Ngā tūtohunga

Recommendation/s

The recommendations will be provided in the comprehensive agenda report.


Puketāpapa Local Board

15 April 2021

 

 

Feedback on Climate Change Commission Draft Advice

File No.: CP2021/03470

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide members with the board’s formal feedback included in Auckland Council’s submission on the He Pou a Rangi | Climate Change Commission’s Draft Advice, authorised by Chair J Fairey under delegation.

Whakarāpopototanga matua

Executive summary

2.       The role of He Pou a Rangi - the Climate Change Commission is to provide independent, expert advice to central government on mitigating climate change (including reducing greenhouse gas emissions) and adapting to the effects of climate change. In addition, the Commission’s role is to monitor and review the government’s progress towards its emissions reduction and adaptation goals.

3.       On the 31st of January 2021, the Commission released a draft of its first package of advice to Government for public consultation.

4.       Local boards were asked to to provide input into Auckland Council’s submission on the draft advice by Monday 15 March 2021, following the circulation of a draft submission on Friday 5 March.

5.       The Puketāpapa Local Board provided feedback into council’s submission on 15 March, authorised by delegation to the Chair in accordance with Puketāpapa Local Board resolution PKTPP/2020/57 made on 21 May 2020.

6.       A copy of the board’s submitted feedback has been attached to this report as Attachment A.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      receive the board’s formal feedback on He Pou a Rangi | Climate Change Commission’s Draft Advice as authorised by delegation on 15 March 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20210315 Feedback on He Pou a Rangi | Climate Change Commission Draft Advice

325

     

Ngā kaihaina

Signatories

Authors

Samantha Tan Rodrigo - Local Board Advisor

Authorisers

Nina Siers - Local Area Manager

 


Puketāpapa Local Board

15 April 2021

 

 

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Puketāpapa Local Board

15 April 2021

 

 

Albert-Eden-Puketāpapa Ward Councillors' Updates

File No.: CP2021/03177

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Albert-Eden-Puketāpapa Ward Councillors to update the local board on Governing Body issues they have been involved with since the previous local board meeting.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides provision in the local board meeting for Governing Body members to update their local board counterparts on regional matters of interest to the local board.

 

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      receive Albert-Eden-Puketāpapa Ward Councillors Christine Fletcher and Cathy Casey’s verbal updates.

 

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Selina Powell - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 


Puketāpapa Local Board

15 April 2021

 

 

Chairperson's Report

 

File No.: CP2021/03178

 

  

 

Te take mō te p,ūrongo / Purpose of the report

1.       To provide the Chairperson, Julie Fairey, with an opportunity to update local board members on the activities she has been involved with since the last meeting.

Whakarāpopototanga matua / Executive summary

2.       It is anticipated that the Chairperson will speak to the report at the meeting.

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      receive Chair, Julie Fairey’s report for March 2021.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Chair, Julie Fairey's Report

331

     

Ngā kaihaina / Signatories

Author

Selina Powell - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 


Puketāpapa Local Board

15 April 2021

 

 

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Puketāpapa Local Board

15 April 2021

 

 

Board Member Reports

 

File No.: CP2021/03179

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update to the local board members on the activities they have been involved with since the last meeting.

Whakarāpopototanga matua / Executive summary

2.       It is anticipated that Local Board members will speak to their reports at the meeting.

 

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a)      receive the member reports for March 2021.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Harry Doig's Member Report, 01 March - 31 March 2021

337

b

Bobby Shen's Member Report, 01 March - 31 March 2021

339

c

Jon Turner's Member Report, 01 March - 31 March 2021

341

     

Ngā kaihaina / Signatories

Author

Selina Powell - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 


Puketāpapa Local Board

15 April 2021

 

 

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Puketāpapa Local Board

15 April 2021

 

 

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Puketāpapa Local Board

15 April 2021

 

 

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Puketāpapa Local Board

15 April 2021

 

 

Governance Forward Work Programme Calendar

File No.: CP2021/03180

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Puketāpapa Local Board with its updated governance forward work programme calendar (the calendar).

Whakarāpopototanga matua

Executive summary

2.       The calendar for the Puketāpapa Local Board is in Attachment A.  The calendar is updated monthly reported to business meetings and distributed to council staff.

3.       The calendar was introduced in 2016 as part of Auckland Council’s quality advice programme and aims to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      receive the governance forward work programme calendar for April 2021.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20210415 Governance Forward Work Programme

345

     

Ngā kaihaina

Signatories

Author

Selina Powell - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 


Puketāpapa Local Board

15 April 2021

 

 

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Puketāpapa Local Board

15 April 2021

 

 

Record of Puketāpapa Local Board Workshop Notes

File No.: CP2021/03181

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide a summary of Puketāpapa Local Board (the Board) workshop notes.

Whakarāpopototanga matua

Executive summary

2.       The attached summary of workshop notes provides a record of the Board’s workshops held in March 2021.

3.       These sessions are held to give informal opportunity for board members and officers to discuss issues and projects and note that no binding decisions are made or voted on at workshop sessions.

 

Ngā tūtohunga

Recommendation/s

That the Puketāpapa Local Board:

a)      receive the Puketāpapa Local Board workshop notes for: 11 March, 18 March, 25 March and 01 April.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Puketāpapa Local Board Workshop Record, 11 March 2021

355

b

Puketāpapa Local Board  Workshop Record, 18 March 2021

357

c

Puketāpapa Local Board Workshop Record, 25 March 2021

359

d

Puketāpapa Local Board Workshop Record, 01 April 2021

361

     

Ngā kaihaina

Signatories

Author

Selina Powell - Democracy Advisor

Authoriser

Nina Siers - Local Area Manager

 


Puketāpapa Local Board

15 April 2021

 

 

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Puketāpapa Local Board

15 April 2021

 

 

PDF Creator

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Puketāpapa Local Board

15 April 2021

 

 

PDF Creator

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Puketāpapa Local Board

15 April 2021

 

 

PDF Creator

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[1]    For example, local parks, reserves, civic spaces, footpaths and roads.

[2]    Markets and stalls, mobile shops, outdoor dining, fundraising, hire of recreational equipment, distribution of promotional goods and materials, street performance (including busking and pavement art), micromobility and outdoor display of goods.

[3] Trading and Events in Public Places Guidelines 2015, Shared Spaces Guidelines 2017 and Auckland Film Protocol.

[4] Reserves Act, Trespass Act, Fair Trading Act, Resource Management Act, Unitary Plan, Customer Guarantees Act, Road User Rule, Waitakere Ranges Heritage Area Act, Electricity (Safety) Regulations, Public Safety and Nuisance Bylaw, Signage Bylaw.

[5] Local board representatives were Troy Churton (Ōrākei Local Board) and Sandra Coney (Waitākere Ranges Local Board)

[6] Include reference to the Waitakere Ranges Heritage Area Act, Reserves Act, requirements for landowner approvals, rules around the use of drones; consider the effects of activities on the environment and its wildlife, a more explicit definition of an event and exemptions for whānau gatherings or children to sell ice-cream or lemonade in front of their houses.