I hereby give notice that an ordinary meeting of the Rainbow Communities Advisory Panel will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 19 April 2021

5.30pm

Council Chambers, Ground Floor
Auckland Town Hall
301-305 Queen Street
Auckland

 

Ngā Hui a te Rōpū Kaitohutohu Take Hapori

Iwi Takatāpui /

Rainbow Communities Advisory Panel

 

OPEN AGENDA

 

MEMBERSHIP

Interim co-chair

John Kingi

 

 

Interim co-chair

Aych McArdle

 

 

Members

Jack Byrne

 

 

 

Tux Hika

 

 

 

Fale Andrew Lesā

 

 

 

Teresa Platt

 

 

 

Max Tweedie

 

 

 

Julie Watson

 

 

 

 

 

 

Liaison Councillor

Cr Richard Hills

 

 

Chief Liaison Councillor

Cr Dr Cathy Casey

 

 

 

(Quorum 4 members)

 

 

 

Duncan Glasgow

Kaitohutohu Mana Whakahaere /

Governance Advisor

 

14 April 2021

 

Contact Telephone: 09 890 2656

Email: Duncan.Glasgow@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


TERMS OF REFERENCE

(Excerpt – full terms of reference available as a separate document)

 

The terms of reference set out the purpose, role and protocols of the Panel.

Panel members abide by the Code of Conduct for members of Auckland Council advisory

panels.

 

Purpose

As one of council’s engagement mechanisms with diverse communities, the demographic

advisory panels provide advice to the governing body and council staff within the remit of the

Auckland Plan on the following areas:

·         Auckland Council’s regional policies, plans and strategies

·         Regional and strategic matters including those that Council-Controlled Organisations deal with any matter of particular interest or concern to diverse communities.

 

Outcomes

The panel’s advice will contribute to improving the outcomes of diverse communities and

social cohesion as set out in the Auckland Plan. The panel will advise through their agreed

strategic agenda and detailed work programme.

 

Strategic agenda and work programme

The panel must develop a work programme and set a strategic agenda for the term. The

agendas should be focused and integrated across the panels for collaborative input into

shared agendas, particularly on the Auckland Plan, the Long-term Plan and annual plans.

The panel should advise on council’s organisational strategies relevant to diverse

communities.

The governing body and council staff should work with the panel for the development of their

strategic agendas and work programme. An appropriate committee will approve the panel’s

work programme and any subsequent major changes to it.

 

Submissions

The panel must not make formal submissions to Auckland Council on council strategies,

policies and plans, for example, the annual plan.

In its advisory role to the council, the panel may have input to submissions made by the

council to external organisations but do not make independent submissions, except as

agreed with the council.

This does not prevent individual members being party to submissions outside their role as

panel members.

 

Review

The form and functioning of the panels may be reviewed prior to or after, the end of the

panel’s term in September 2019.

 


Rainbow Communities Advisory Panel

19 April 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Apologies                                                                                                                        5

2          Declaration of Interest                                                                                                   5

3          Confirmation of Minutes                                                                                               5

4          Extraordinary Business                                                                                                5

5          Election of Rainbow Communities Advisory Panel co-chairs for the 2019 - 2022 term                                                                                                                                         7

6          Panel members' and liaison councillor's updates                                                   13

7          Rainbow Communities Advisory Panel - community forum                                  15

8          Developing the Rainbow Communities Advisory Panel's strategic action plan  17

9          Draft Affordable Housing Advocacy Plan                                                                 19

10        Consideration of Extraordinary Items

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

 

3          Confirmation of Minutes

 

There are no minutes to confirm.

 

 

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

 


Rainbow Communities Advisory Panel

19 April 2021

 

 

Election of Rainbow Communities Advisory Panel co-chairs for the 2019 - 2022 term

File No.: CP2021/04063

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To outline the process for electing co-chairs for the Rainbow Communities Advisory Panel, for the 2019 – 2022 term.

Whakarāpopototanga matua

Executive summary

2.       The Rainbow Communities Advisory Panel members are required to elect co-chairs for the remainder of the term. The panel must decide whether the election will be conducted by open or closed ballot. Attachment A provides a description of the role of the co-chairs.

3.       The Mayor appointed interim co-chairs at the start of the term. Co-chairs were selected to provide some diversity of thought, and some previous experience of working with the council to provide support and guidance to new panel members.

4.       The terms of reference encourage each panel to confirm these appointments, or elect new co-chairs, after the panel members have had a chance to get to know each other. The interim co-chairs are eligible for election if they wish to continue in the role.

5.       The election will take place at this meeting. These co-chairs are expected to be in place until the current term of Auckland Council ends.

6.       The panel must also choose a voting system. Staff recommend that the panel adopt one of the two voting systems outlined in the Local Government Act 2002 (refer to paragraphs 14 and 15 of this report). Once the panel has made these choices, the Lead Officer will lead the process for the election of the co-chairs.

 

Open or closed ballot

7.       At their workshop on 16 November 2020, the panel agreed to carry out the election of their co-chairs by closed ballot.

Voting system

8.       If there are more than four nominations for the co-chairs, there are two possible voting systems that can be used by the panel. The panel needs to decide what voting system it wants to use:

·    System A: The voting takes place in rounds where each round of voting excludes the people with the lowest number of votes until the preferred people are identified.

·    System B: There is one round of voting whereby the people with the highest number of votes are elected – there are tiebreakers if nominees receive the same number of votes.

9.       Further details are provided below.

10.     Panel members who would like to put their names forward for the co-chair roles are encouraged to identify themselves before the meeting so that staff can make any necessary preparations for the election process. It is recommended that co-chairs do not also act as co-chair for working groups.

 

 

11.     System A –

·   requires that a person is elected or appointed if they receive the votes of a majority of the members of the local authority or committee present and voting, and

·   has the following characteristics:

-    there is a first round of voting for all candidates

-    if no candidate is successful in that round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded

-    if no candidate is successful in the second round there is a third, and if necessary subsequent, round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded

-    in any round of voting, if two or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot.

12.     System B –

·   requires that a person is elected or appointed if they receive more votes than any other candidate, and

·   has the following characteristics:

-    there is only one round of voting

-    if two or more candidates tie for the most votes, the tie is resolved by lot.

Voting procedure at the meeting

13.     The meeting will proceed as follows:

·   One of the interim co-chairs will call the meeting to order and deal with apologies and the initial procedural items.

·   The first item of substantive business will be the election of the co-chairs, and the interim co-chairs will hand over the chairing role to the lead officer for the election process, assisted by the governance advisor.

·   The lead officer will present nominees for co-chairs who have expressed their interest prior to the meeting. The lead officer may ask for any additional nominees at the meeting. Each candidate must be self-nominated or nominated by another panel member who is present at the meeting. Candidates can vote for themselves.

·   The lead officer will then call for a decision on the voting system, if necessary. Once a member moves one of the systems and is seconded, it will be put to the vote. A decision will be by voice or show of hands.

·   The election of co-chairs will then take place.

·   Once the co-chairs have been confirmed, the meeting will continue with the next item of business.

 

 

Ngā tūtohunga

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)      note that the co-chairs will be elected by closed ballot, as agreed at a previous panel workshop

b)      agree whether the co-chairs will be elected using voting system A or voting system B (as described in Schedule 7, Clause 25 of the Local Government Act 2002)

c)      elect the co-chairs.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Role of advisory panel co-chairs

11

      

Ngā kaihaina

Signatories

Author

Duncan Glasgow - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

David Gurney – Lead Officer

 


Rainbow Communities Advisory Panel

19 April 2021

 

 

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Rainbow Communities Advisory Panel

19 April 2021

 

 

Panel members' and liaison councillor's updates

File No.: CP2021/04089

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive updates from Rainbow Communities Advisory Panel members on recent activities.

2.       To receive an update from the panel’s liaison councillor.

Whakarāpopototanga matua

Executive summary

3.       Rainbow Communities Advisory Panel members will provide updates on their recent work and activities.

4.       The liaison councillor to the panel, Cr Richard Hills, will provide an update of recent council business.

 

Ngā tūtohunga

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)      note the panel members’ updates

b)      note the liaison councillor’s update.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Duncan Glasgow - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

David Gurney - Lead Officer

 

 


Rainbow Communities Advisory Panel

19 April 2021

 

 

Rainbow Communities Advisory Panel - community forum

File No.: CP2021/04090

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive input from members of the public on matters of importance and interest to them and their communities.

Whakarāpopototanga matua

Executive summary

2.       Members of the public are invited to attend the meeting and present to the panel members on matters of importance or interest.

3.       Requests to speak should be sent to rainbowadvisorypanel@aklc.govt.nz by noon Friday 16 April 2021.

4.       One hour has been allocated for presenting to the panel, and 30 minutes for questions and discussion following any presentations.

5.       Speakers will be scheduled in the order that requests are received.  Requests received after Friday will be considered by the Co-Chairs if time allows at the meeting.

 

Ngā tūtohunga

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)      receive the public input from members of the community and thank them for attending.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Duncan Glasgow - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

David Gurney - Lead Officer

 


Rainbow Communities Advisory Panel

19 April 2021

 

 

Developing the Rainbow Communities Advisory Panel's strategic action plan

File No.: CP2021/04086

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To outline steps to develop and agree the content of the Rainbow Communities Panel’s strategic action plan.

Whakarāpopototanga matua

Executive summary

2.       All advisory panels develop a strategic action plan for their term.  These plans outline at a high level, the key priority areas the panel wishes to focus on during this term, within the scope of the panel’s role. Once panels have agreed their plans, they are endorsed by Auckland Council’s Parks, Arts, Community and Events (PACE) Committee.

3.       Discussing this report at the Rainbow Communities Panel’s 19 April 2021 meeting provides an opportunity for the panel to record any decisions on key aspects of its strategic plan.

Ngā tūtohunga

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)      note the timeline, focus and possible priorities to develop and confirm its strategic action plan

b)      note that the strategic action plan will be presented to the May 2021 meeting of Auckland Council’s Parks, Arts, Community and Events Committee for endorsement.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Duncan Glasgow - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

David Gurney - Lead Officer

 


Rainbow Communities Advisory Panel

19 April 2021

 

 

Draft Affordable Housing Advocacy Plan

File No.: CP2021/04096

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To discuss and provide feedback on Auckland Council’s Draft Affordable Housing Advocacy Plan.

Whakarāpopototanga matua

Executive summary

2.       On 3 September 2020, the Auckland Council Planning Committee resolved to form a political working group to provide advice to progress affordable housing in Auckland (PLA/2020/65), and on 5 November 2020 resolved to develop a coordinated advocacy plan to central government (PLA/2020/94).  The political working group approved a draft advocacy plan to be circulated for feedback, appended as Attachment A to the agenda report.

3.       The draft plan focuses on key messages to advocate for legislative and/or policy change required to enable the use of inclusionary zoning by local government as a tool to improve housing affordability.

4.       The draft plan was distributed to all panels on 12 March 2021, for feedback to be provided by 12 April 2021. 

5.       It was also distributed to the Independent Māori Statutory Board, Te Matapihi and the Auckland Community Housing Providers’ Network for circulation and feedback. 

6.       While the requested deadline for feedback has passed, this is the first opportunity for the panel to consider the draft plan together to provide feedback.

 

Ngā tūtohunga

Recommendation/s

That the Rainbow Communities Advisory Panel:

a)      consider the Draft Affordable Housing Advocacy Plan.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Affordable Housing Advocacy Plan

21

     

Ngā kaihaina

Signatories

Author

Duncan Glasgow - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

David Gurney - Lead Officer

 

 


Rainbow Communities Advisory Panel

19 April 2021

 

 

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