I hereby give notice that an ordinary meeting of the Upper Harbour Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 15 April 2021

9.30am

Upper Harbour Local Board Office
30 Kell Drive
Albany

 

Upper Harbour Local Board

 

OPEN ADDENDUM AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Margaret Miles, QSM, JP

 

Deputy Chairperson

Lisa Whyte

 

Members

Anna Atkinson

 

 

Uzra Casuri Balouch, JP

 

 

Nicholas Mayne

 

 

Brian Neeson, JP

 

 

(Quorum 3 members)

 

 

 

Cindy Lynch

Democracy Advisor

 

12 April 2021

 

Contact Telephone: (09) 4142684

Email: Cindy.Lynch@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


Upper Harbour Local Board

15 April 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

 

26        Auckland Council's Performance Report: Upper Harbour Local Board for November 2020 to February 2021                                                                                                   5

27        Review of the Code of Conduct - draft revised code                                               45

 


Upper Harbour Local Board

15 April 2021

 

 

Auckland Council's Performance Report: Upper Harbour Local Board for November 2020 to February 2021

File No.: CP2021/02874

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive the financial and non-financial performance report for the 2020/2021 financial year corresponding to the period between November 2020 to February 2021. 

Whakarāpopototanga matua

Executive summary

2.       This report provides a retrospective overview of the financial and non-financial performance of Auckland Council against the 2020/2021 Upper Harbour Local Board Agreement for the period beginning 1 November 2020 to 28 February 2021.

3.       The key activity updates from the 2020/2021 work programme for this period are:

·        Huntington Reserve playground opening event was held in November 2020 (ID 2005)

·        Acoustic installations at Sunderland Lounge are now completed (ID 2445)

·        18 park, places and open spaces activations were delivered of the reporting period (ID 32)

·        Final concept designs for Wharepapa Reserve (ID 2776) and Bluebird Reserve (ID 3451) were formally approved. 

4.       Overall, 87 activities within the agreed 2020/2021 work programme are on track, 11 have some identified risk or issue which is being managed. One activity has been cancelled and one has been deferred. There are no activities identified as having a significant risk of delivery.

5.       The complete 2020/2021 work programme with commentary for each activity from operating departments can be found in Attachment A.

6.       The financial performance report compared to budget 2020/2021 can be found in Attachment B.

7.       Overall, the net operational financial performance of the board is tracking below revised budget for the year to date (92 per cent). Revenue is below budget for the year to date and relates to fitness memberships and the learn-to-swim programme at the Albany Stadium Pool. From the local boards’ locally driven initiatives (LDI) opex funding, the majority of projects are underway and on track to be completed during the year. 

8.       Capital projects completed include Huntington Reserve playspace development, Albany Pools filtration plant upgrade and acoustics installation at Sunderland Lounge. Capital projects underway include park facility improvements at Luckens Reserve and planning works for Caribbean Drive sports field upgrade and toilets. There are also ongoing works on various small parks asset renewals across the local board area.

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the performance report for November 2020 to February 2021. 

 

 

Horopaki

Context

9.       The Upper Harbour Local Board agreed key initiatives, budgets and levels of service for the 2020/2021 financial year with the Governing Body on 23 July 2020 through the adoption of its local board agreement.

10.     The current annual local board agreement aims to meet the local board priorities as identified through the 2017 Upper Harbour Local Board Plan outcomes:

·        Empowered, engaged and connected Upper Harbour communities

·        Efficient and effective transport links

·        Healthy and active communities

·        A thriving local economy

·        Our environment is valued, protected and enhanced.

11.     Specific activities and projects to be delivered each year against the agreed budgets are outlined in work programmes which are developed annually alongside local board agreements.

12.     The Upper Harbour Local Board has an approved 2020/2021 work programme for the following operating departments:

·        Arts, Community and Events

·        Local Economic Development, Auckland Unlimited (formally ATEED)

·        Parks, Sport and Recreation

·        Libraries and Information

·        Community Services: Service, Strategy and Integration

·        Community Facilities: Build Maintain Renew

·        Community Leases

·        Infrastructure and Environmental Services.

13.     Since the work programmes were approved, the Customer and Communities Services directorate has been restructured. Two new departments were created - Connected Communities and Regional Service Planning, Investment and Partnerships, and the Southern Initiative and Western Initiative moved into the directorate as a new department, Community and Social Innovation.

14.     Units from the previous departments: Arts, Community and Events; Libraries and Information; and Service, Strategy and Integration, were incorporated into the three new departments. The table below shows the distribution:

Table 1: Changes to Departments in Customer and Communities Services directorate

Previous department / unit

Current department / unit

Arts, Community and Events - Community Places

Connected Communities – Community Places

Arts, Community and Events - Community Empowerment

Connected Communities – Community Empowerment

Arts, Community and Events - Community Empowerment (Youth)

Community and Social Innovation – Youth Empowerment

Arts, Community and Events - Arts & Culture

Regional Service Planning, Investment and Partnerships – Arts & Culture

Arts, Community and Events - Events

Regional Service Planning, Investment and Partnerships – Events

Service, Strategy and Integration

Regional Service Planning, Investment and Partnerships – Service and Asset Planning

Libraries

Connected Communities – Libraries

The Southern Initiative

Community and Social Innovation – The Southern Initiative

The Western Initiative

Community and Social Innovation – The Western Initiative

15.     Graph 1 shows how the work programme activities meet local board plan outcomes. Activities that are not part of the approved work programme but contribute towards the local board outcomes, such as advocacy by the local board, are not captured in this graph:

Graph 1: Work programme activities by outcome

Local board work programme snapshot

16.     The work programme activities have two statuses: RAG (red / amber / green) status, which measures the performance of the activity by colour and activity status, which shows the stage of the activity. These two statuses create a snapshot of the progress of the work programmes.

17.     Graph 2 provides the percentage of activities by RAG status for the reporting period:

·        87.87 per cent of activities were identified to be on track (green)

·        11.11 per cent of activities were identified to be in progress but with issues that are being managed (amber)

·        There was one cancelled and one deferred activity for the reporting period

·        No activities were identified to have significant issues.

 

 

 

 Graph 2: Work programme by RAG status

 

18.     Graph 3 shows the activity status of activities which shows the stage of the activity in each departmental work programme. The number of activity lines differ by department as approved in the local board work programmes. 

Graph 3: Work programme by activity status and department

19.     The complete 2020/2021 work programme with commentary for each activity from operating departments can be found in Attachment A.

Key activity updates

20.     Arts, Community and Events

·        Placemaking: Greenhithe placemaking and neighbourhood engagement (ID 1036). Greenhithe Community Trust delivered on a number of programmes and activities for the Greenhithe community. Some highlights for the reporting period include a food truck festival, Summer Know your Street barbeques and Santa Parade.

·        Placemaking: Whenuapai placemaking and neighbourhood engagement (ID 1039). Community Waitākere delivered on a number of programmes and activities for the Whenuapai community. Some highlights for the reporting period include setting up of two little libraries and a number of Christmas craft activities.

·        Local Civic Events (ID 2005). Huntington Reserve playground opening was held in November which saw 150 attendees from the community enjoy a barbeque and entertainment.

21.     Auckland Unlimited (formerly ATEED)

·        Young Enterprise Scheme (ID 1915). The 2021 Young Enterprise Kick Start day was hosted at AUT North Campus in February.

22.     Community Facilities: Build Maintain Renew

·        Huntington Reserve – develop playspace (ID 2689). Physical works completed November 2020.

·        Sunderland lounge – exterior and interior renewal (ID 2445). Acoustic installation completed.

·        Exeter Reserve renew steps to Devonshire place and renew walkways (ID 2671). Funding for this project has been brought forward through the risk adjusted programme. The track upgrades are currently underway.

·        Luckens Reserve – improve park facilities (ID 2699). Funding for this project has been brought forward through the risk adjusted programme. The track upgrades are currently underway.

·        Wharepapa Reserve – reconfigure playspace (ID 2776). The local board approved the final concept design for the playspace at the February 2021 business meeting.

·        Bluebird Reserve – renew playspace (ID 3451) The local board approved the final concept design for the playspace at the February 2021 business meeting.

·        Observation Green – investigate development options (ID 3532). A draft concept plan for Observation Green has been developed and workshopped with the local board.

23.     Community Services: Service, Strategy and Integration

·        Upper Harbour Local Parks Management Plan (ID 1646). Workshops were held with the local board to update general policies and some out-of-scope land parcels. 

24.     Infrastructure and Environmental Services

·        Construction and Demolition Waste Leaders (ID 1583). A specialist contractor has been engaging with builders and developers in Hobsonville Point and Scott Point focusing on education around better site practices and recycling options for construction materials. There have been 107 site and builder engagements to date. 

·        Upper Harbour North-West Wildlink Assistance Programme (ID 1604). A Network Manager has been appointed to maximise the capability and capacity of the Upper Harbour Ecology Network.

25.     Libraries

·        Whai Pūmanawa Literacy - we support communities to thrive (Children and Youth) - Upper Harbour (ID 1333). The December school holiday programme was well attended. Some of the highlights include themed read aloud stories in Kell Park and a visit of popular book characters, Geronimo Stilton and Dog Man.

·        Whai Pūmanawa Literacy - we support communities to thrive - Upper Harbour (ID 1334). The ‘Reading Revolution’ aimed at adults with low literacy levels continues to grow and, on some days, reached maximum number of attendees.

·        Taonga tuku iho - Legacy - we preserve our past, ensure our future (Heritage) - Upper Harbour (ID 1336). Local heritage pamphlets have been made available to visitors over summer so that they could do a self-guided walk in the area.

·        Taonga tuku iho - Legacy - we preserve our past, ensure our future (Environment) - Upper Harbour (ID 1337). Compost Collective held a talk with local gardeners and people new to composting.  A Christmas event was held where materials found in nature were used to make decorations.

26.     Parks, Sport and Recreation 

·        Albany Stadium Pool: Operations (ID 26). The pool’s performance has been impacted by COVID-19 with the February 2021 lockdown coming at a very busy time. In addition to the lockdown, the pool was closed for maintenance shutdown which had to be extended for an extra week as the works took longer than anticipated. Visitation numbers were down 14 per cent from last year. Staffing shortages caused by recruitment challenges continue to be an issue. 

·        Ngahere (Urban Forest) Growing programme (ID 27). Detailed site survey work is currently underway, however, has been delayed due to February 2021 COVID 19 lockdown.

·        UH Local Parks: Ecological volunteers and environmental programme (ID 31). Eight community groups worked across 15 reserves during the reporting period, recording 1400 volunteer hours.

·        Activations of parks, places and open spaces (ID 32). A total of 18 activations were delivered for the reporting period with 430 participants in attendance. A number of activations had to be rescheduled due to the February 2021 COVID 19 lockdown.

Changes to the local board work programme

Deferred activities

27.     The following activity is deferred from the 2020/2021 work programme:

·        Albany Lakes Water Feature – renew components (ID 3519). This project has been deferred and will be considered in future work programme discussions.

Cancelled activities

28.     The following activity is cancelled from the 2020/2021 work programme:

·        Rosedale Park – renew park furniture (ID 2869). This project line was cancelled as there were only three benches and one bin needing renewal. The works for these renewals will be included as part of the Upper Harbour – renew furniture and fixtures 2021/2022 project.

Activities with changes

29.     The following work programmes activities have changes which have been formally approved by the board.

Table 2: Work programmes change formally approved by the board

ID/Ref

Work programme name

Activity name

Summary of change

Resolution number

1592

Infrastructure and Environmental Services

Restoration of the Waiarohia Stream 

A change in scope was approved to allow for $4,000 of the allocated budget to be used to engage a contractor to develop a restoration plan. The balance of $6,000 will be used towards implementation of the plan.

UH/2021/15

2272

Infrastructure and Environmental Services

Pest Free and Ecological Connectivity Strategy Upper Harbour  

The local board approved expansion of the scope of the strategy to include wider ecological objectives as well as pest free initiatives.

UH/2021/14

30.     The following work programme activities have been amended to reflect minor change, the implications of which are reported in the table below. The local board was informed of these minor changes and they were made by staff under delegation.

Table 3: Minor change to the local board work programmes

ID/Ref

Work programme name

Activity name

Change

Reason for change

Budget implications

2901

Community Facilities: build Maintain Renew

Orchard Reserve timber bridge upgrade

Over budget

Project has been tendered and has come in slightly above budget. An additional $5000 is required to complete the project. This overspend will be covered from savings in other projects within the work programme.

$5000

3650

Community Facilities: Community Leases

R21 Library Lane, Albany Hall Committee Incorporated

New

This addition to the work programme is to include the memorial library premises in the Albany Hall lease as initially intended.

$0

Tauākī whakaaweawe āhuarangi

Climate impact statement

31.     Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

32.     Work programmes were approved in August 2020 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33.     When developing the work programmes, council group impacts and views are presented to the local boards. As this is an information only report, there are no further impacts identified.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34.     This report informs the Upper Harbour Local Board of the performance for November 2020 to February 2021.

Tauākī whakaaweawe Māori

Māori impact statement

35.     The local board’s work programme contains a number of projects which delivered on Māori outcomes for November 2020 to February 2021, which are outlined below:

·        Māori responsiveness Upper Harbour (ID 1042). Staff continue to work with Ngati Manuhiri regarding transportation and installation of the commissioned sculpture.

·        Whakatipu i te reo Māori - we grow the Māori language celebrating te ao Māori and strengthening responsiveness to Māori - Upper Harbour (ID 1331). A well-attended Mandarin talk called ‘Marae – The Sacred Place for Māori’ was held at the Albany Village Library by Chinese author and speaker Song Lam.

·        Whakatipu i te reo Māori - we grow the Māori language celebrating te ao Māori and strengthening responsiveness to Māori - Upper Harbour (ID 1331). An in-house display was put up at the Albany Village Library with information in English, Mandarin and Korean giving a short history of Waitangi Day and its significance in New Zealand which was popular with visitors.

Ngā ritenga ā-pūtea

Financial implications

36.     This report is provided to enable the Upper Harbour Local Board to monitor the organisation’s progress and performance in delivering the 2020/2021 work programmes. There are no financial implications associated with this report.

Financial performance

37.     Operating expenditure relating to asset based services (ABS) is below budget by $598,000 for the year to date, while the LDI operational projects are currently $198,000 below budget. The ABS underspend is mainly due to lower costs incurred in the Full Facilities contracts and reduced operating costs due to reduced service levels resulting from COVID-19 alert level changes. The LDI underspend is due to a variety of projects yet to draw down on financial allocations, but the majority are targeted for delivery in the current financial year.

38.     Capital spend of $729,000 is below budget by $103,000 and represents investment in development and renewal works, including Huntington Reserve playspace development, planning works for Caribbean Drive sports field upgrade and toilet, Albany Pools filtration plant upgrade and additional acoustic works at Sunderland Lounge. The underspend is mainly due to slower progression in renewal projects.

39.     The complete Upper Harbour Local Board financial performance report can be found in Attachment B.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     While the risk of non-delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on-time and on-budget delivery is dependent on weather conditions, approvals (e.g., building consents) and is susceptible to market conditions.

 

Ngā koringa ā-muri

Next steps

41.     The local board will receive the next performance report for the period March 2021 to June 2021 in August 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Upper Harbour Local Board work programme update as at 28 February 2021

15

b

Upper Harbour Local Board financial performance summary as at 28 February 2021

39

      

Ngā kaihaina

Signatories

Author

Heather Skinner - Local Board Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 



Upper Harbour Local Board

15 April 2021

 

 

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Upper Harbour Local Board

15 April 2021

 

 

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Upper Harbour Local Board

15 April 2021

 

 

Review of the Code of Conduct - draft revised code

File No.: CP2021/03954

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek formal feedback on the draft Auckland Council Code of Conduct.

Whakarāpopototanga matua

Executive summary

2.       Every council is required to adopt a Code of Conduct which must set out:

(a)   understandings and expectations adopted by the local authority about the manner in which members may conduct themselves while acting in their capacity as members, including—

(i)    behaviour toward one another, staff, and the public; and

(ii)   disclosure of information, including (but not limited to) the provision of any document, to elected members that—

(A)  is received by, or is in the possession of, an elected member in his or her capacity as an elected member; and

(B)  relates to the ability of the local authority to give effect to any provision of this Act; and

(b)   a general explanation of—

(i)    the Local Government Official Information and Meetings Act 1987; and

3.       All elected members must comply with the Code of Conduct adopted by the Governing Body.

4.       Auckland Council’s current code of conduct was last reviewed in 2013. In 2020, staff sought agreement from local boards and the Governing Body on the scope and process for reviewing the current code.

5.       An initial draft of the code of conduct was presented to local board workshops in March/April 2021 to provide feedback for staff to consider when developing the second draft.

6.       The second draft of the code of conduct is attached for formal feedback which will be reported to the Governing Body when it meets to adopt the revised code on 27 May 2021.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      consider and provide its feedback to staff on the draft revised Auckland Council Code of Conduct to append to the report to the Governing Body on 27 May 2021.

b)      support the proposed revised draft Auckland Council Code of Conduct to be adopted by the Governing Body.

 

Horopaki

Context

7.       In October and November 2020, presentations on the review of the draft Auckland Council Code of Conduct (draft code) process and scope were made to local board workshops and local board feedback was reported to the Governing Body on 26 November 2020.

8.       The Governing Body resolved to:

a)      note the feedback from local boards provided in Attachment B.

b)      agree that the scope of the review of the Auckland Council Code of Conduct will include consideration of:

i)       retaining and updating principles

ii)      retaining a process for complaints

iii)     appointing conduct commissioners

iv)     making reports of investigations by conduct commissioners public unless there are significant reasons to withhold them

v)      defining materiality

vi)     providing for sanctions which will be decided by conduct commissioners

vii)    providing policies on:

A)     conflicts of interest (including declarations on an interest register)

B)     confidential information access and disclosure

C)     election year

D)     communications

E)      media

F)      social media

G)     governance roles and responsibilities

H)     working with staff

I)       elected members expenses.

c)      agree that the process for finalising the review includes a:

i)       draft Code being presented to a Governing Body workshop followed by local board workshops (February 2021)

ii)      second draft incorporating feedback from workshops being presented to the Governing Body / Local Board Chairs meeting for joint discussion (March 2021)

iii)     a final draft reported to local boards for formal feedback (April 2021)

iv)     a final draft reported to Governing Body for adoption (May 2021).

9.       During March 2021, the draft code, in line with the agreed scope, was presented to local board workshops so that feedback could be considered when preparing a second draft for formal presentation to local board business meetings.

10.     The second draft code is appended as Attachment A for consideration at this meeting.

11.     Due to the way that dates for the joint meetings of the Governing Body and local board chairpersons fall, the presentation to that meeting was moved to the Local Board Chairs Forum on 12 April 2021.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     Local board members generally supported the first draft code. The feedback given at workshops is summarised in the following paragraphs. The feedback was informally provided by individual members and not by resolution of the full boards.

Conduct Commissioner

13.     Comments at the Māngere-Ōtāhuhu, Ōtara-Papatoetoe and Waitematā Local Board workshops noted the need for diversity of commissioners. A comment at the Devonport-Takapuna Local Board felt the panel of three was preferable to a single commissioner.

Comments

14.     Most local boards did not object to replacing the panel with a single Conduct Commissioner and so the provision in the draft code for a single Conduct Commissioner has not been changed.

Decisions of the Investigator and Conduct Commissioner

15.     A couple of comments queried these decisions not being open to challenge. 

Comments

16.     The draft code has been amended to clarify that although the code itself does not provide an appeal process, this does not prevent the intervention of the Ombudsman or the courts.

Conflict of Interest Policy

17.     The draft code reduced the threshold for declaring gifts from $300 to $50 based on a survey of other councils. There was feedback from some local boards that a threshold of $100 would be more realistic.

Comments

18.     The Conflict of Interest Policy has been amended to set the threshold for declaring gifts at $100. The purpose of declaring gifts as part of the register is transparency around any sense of obligation that a member might have towards those who provide gifts. Often, the greater the gift the greater the sense of obligation. A threshold set at too low a level would require declarations of items which could result in non-compliance with making declarations due the administrative requirements and which would likely not create any sense of obligation to the giver. Staff consider a threshold of $100 as being reasonable for elected members. By comparison, the threshold for staff is $0 (all gifts need to be declared) but this is in the context of being work-related. The meaning of ‘work-related’ for elected members is less defined than it is for staff and could mean a greater range of gifts that need to be declared.

Confidential information

19.     One workshop noted that restrictions on disclosure should apply to discussions in workshops. 

Comments

20.     Attachment B to the draft code has been amended to recognise confidentiality implications around workshops (which would not apply if a workshop was open to the public). 

Other feedback

21.     The draft code has been amended to clarify various additional matters that were raised.   These include:

i)          References in the draft code to decisions of the Investigator or Conduct Commissioner being final mean that the code does not provide an appeal process, but this does not prevent recourse to the Ombudsman or to the courts.

ii)         Clarification that a complaint would normally be provided to the respondent in full but there may be occasions where, for reasons such as privacy, identities might not be provided.

iii)         Under principles applying to consideration of complaints, the word ‘reasonableness’ has been added to the bullet:

the concepts of natural justice, fairness and reasonableness will apply in the determination of any complaints made under this code.

Additional changes that have been made by staff

22.     There have been additional changes made by staff to improve the presentation and as a result of internal legal review:

i)        The relationship of the attachments to the draft code has been clarified in section 2 of the code. This section notes that some attachments are considered to be adopted with the code and have provisions that can lead to a breach of the draft code.

ii)       In the complaints section 4.2, the list of situations pertinent to lodging a complaint has been removed such that a complaint must simply relate to a member acting in their capacity as a member.

Additional changes that might yet be made

23.     The second draft that is attached to this report has also been sent to the Ombudsman and Professor Ron Paterson for comment. The Ombudsman has previously expressed interest in the protocol relating to confidential information and Professor Paterson is the current Principal Convenor of the Conduct Review Panel. There may be changes arising from their feedback.

24.     There may be changes arising from further internal legal review.

25.     There may be changes arising from feedback from local boards.

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     The code of conduct is purely procedural. It does not use any resources that could have an impact on climate.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27.     The code of conduct applies to elected members acting in their capacity as elected members.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     The draft code is ultimately adopted at a meeting of the Governing Body, but all elected members are required to comply with it. It is important, therefore, that local boards have adequate input into the review of the draft code. Local boards will resolve their comments which will be conveyed to the Governing Body when it considers adopting the revised draft code.

Tauākī whakaaweawe Māori

Māori impact statement

29.     The Māori community is affected by the relationship it has with its local council. The conduct of members has relevance to this. The revised draft code centres around two key principles, an ethical principle and a relationship principle. These principles contribute to the relationship the council develops with its Māori community.

Ngā ritenga ā-pūtea

Financial implications

30.     A key financial aspect of the revised draft code relates to replacing the current conduct review panel of three members with a single Conduct Commissioner (who is drawn from a list of commissioners approved by the Governing Body). 

31.     Under the current code, if a complaint cannot be resolved in its initial stages, it is escalated to the Principal Convenor of the panel and could result in the panel conducting a hearing for a cost of possibly around $10,000.

32.     A single Conduct Commissioner would reduce that cost.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     The key risk of not adopting the revised draft code lies primarily in the Conflict of Interest Policy.  The current policy does not reflect the current law.

34.     A mitigation is that at its meeting on 27 May 2021, the Governing Body will be asked to adopt the attachments to the code of conduct part by part so that the likelihood of one singular matter holding up adoption of the whole code of conduct is lessened. Additionally, if there are issues with a particular attachment, they can be further researched and reported back as a separate part.

Ngā koringa ā-muri

Next steps

35.     The feedback from local boards will be incorporated into the report to the Governing Body which will recommend adoption of a revised Code of Conduct.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Code of Conduct - for local boards

51

b

Draft Code of Conduct - attachments for local boards

71

     

Ngā kaihaina

Signatories

Author

Warwick McNaughton - Principal Advisor

Authorisers

Rose Leonard - Manager Governance Services

Louise Mason - GM Local Board Services

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

15 April 2021

 

 

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Upper Harbour Local Board

15 April 2021

 

 

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