Kōmiti Mō Te Kopou Me Te Arotake

Whakatutukitanga / Appointments and Performance Review Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Appointments and Performance Review Committee held in the Room 1, Level 26, 135 Albert St, Auckland on Tuesday, 4 May 2021 at 10.03am.

 

present

 

Chairperson

Hon Phil Goff, CNZM, JP

 

Deputy Chairperson

Cr Christine Fletcher, QSO

 

Members

Cr Josephine Bartley

 

 

Cr Pippa Coom

 

 

Cr Chris Darby

 

 

Cr Richard Hills

From 10.04am, Item 8

 

Cr Desley Simpson, JP

 

 

IMSB Chair David Taipari

 

Ex-officio

Deputy Mayor Cr Bill Cashmore

From 10.06am, Item 11

 

ABSENT

 

 

Cr Alf Filipaina

 

 

ALSO PRESENT

 

 

Cr Angela Dalton

 

 

IN ATTENDANCE

 

 

Tim Scanlan

Kerridge and Partners

 

Renissa Peterson

Kerridge and Partners

 

 

 

 


Appointments and Performance Review Committee

04 May 2021

 

 

 

1          Apologies

 

Resolution number APR/2021/29

MOVED by Mayor P Goff, seconded by Cr C Fletcher:  

That the Appointments and Performance Review Committee:

a)         accept the apologies from Cr A Filipaina for absence and Deputy Mayor Cr B Cashmore for lateness on council business.

CARRIED

 

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

 

3          Confirmation of Minutes

 

Resolution number APR/2021/30

MOVED by Mayor P Goff, seconded by Cr C Fletcher:  

That the Appointments and Performance Review Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 30 March 2021, including the confidential section, as a true and correct record.

CARRIED

 

 

 

4          Petitions

 

There were no petitions.

 

 

 

5          Public Input

 

There was no public input.

 

 

 

6          Local Board Input

 

There was no local board input.

 

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

 

 

 

8

CCO Board Appointments: Panuku Development Auckland

 

Cr R Hills joined the meeting at 10.04am

 

Resolution number APR/2021/31

MOVED by Mayor P Goff, seconded by Cr C Fletcher:  

That the Appointments and Performance Review Committee:

a)      note the confidential report on today’s committee agenda that provides information to make decisions regarding the appointment of four directors to Auckland Council’s council-controlled organisation, Panuku Development Auckland

b)      note that the confidential report on today's committee agenda is confidential due to the personal information contained in it

CARRIED

 

 

 

9

2021 Board appointments - Auckland Unlimited

 

Resolution number APR/2021/32

MOVED by Mayor P Goff, seconded by Cr C Fletcher:  

That the Appointments and Performance Review Committee:

a)      note the confidential report on today’s committee agenda which provides information to make decisions approving shortlisted candidates for interview by the selection panel, for up to two vacancies on the board of Auckland Council’s council-controlled organisation, Auckland Unlimited.

b)      note that the confidential report on today's committee agenda is confidential due to the personal information contained in it

CARRIED

 

 

 

10

Update on process for Auckland Regional Amenities Funding Board appointments

 

Resolution number APR/2021/33

MOVED by Cr C Fletcher, seconded by Mayor P Goff:  

That the Appointments and Performance Review Committee:

a)      note the process for appointments to be made to the Auckland Regional Amenities Funding Board and that a shortlist is presented for approval by the committee in the confidential section of its meeting.

CARRIED

 

 


 

 

11

Appointments and Performance Review Committee Forward Work Programme - 4 May 2021

 

Deputy Mayor B Cashmore joined the meeting at 10.06am

 

Resolution number APR/2021/34

MOVED by Cr C Fletcher, seconded by Mayor P Goff:  

That the Appointments and Performance Review Committee:

a)      note the progress on the forward work programme appended as Attachment A of the agenda report.

CARRIED

 

 

12        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

 

 

13        Procedural motion to exclude the public

Resolution number APR/2021/35

MOVED by Mayor P Goff, seconded by Cr C Fletcher:  

That the Appointments and Performance Review Committee:

a)       exclude the public from the following part(s) of the proceedings of this meeting.

b)       agree that Tim Scanlan and Renissa Peterson, Kerridge and Partners be permitted to remain for Confidential Item C1 CONFIDENTIAL: Board Appointments: Panuku Development Auckland and  C2 CONFIDENTIAL: 2021 Board appointments - Auckland Unlimited after the public has been excluded, because of their knowledge of matters, which will help the Appointments and Performance Review Committee in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1        CONFIDENTIAL: Board Appointments: Panuku Development Auckland

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains private information about the candidates being recommended as directors on Auckland Council's council-controlled organisation, Panuku Development Auckland

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2        CONFIDENTIAL: 2021 Board appointments - Auckland Unlimited

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains private information about candidates for potential appointment to Auckland Unlimited board of directors.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3        CONFIDENTIAL:  Approval of shortlist for Auckland Regional Amenities Funding Board appointments

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information about candidates being considered for appointment.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

10.10am          The public was excluded.

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

10.55am          The public was re-admitted.

 


 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Board Appointments: Panuku Development Auckland

 

Resolution number APR/2021/36

MOVED by Cr J Bartley, seconded by Cr P Coom:  

b)      agree that the report, attachments and memo (to be forwarded) will always remain confidential due to the private information relating to individuals contained in the report.

c)      note that at the conclusion of the appointment process the decisions will be made publicly available.

 

 

C2

CONFIDENTIAL: 2021 Board appointments - Auckland Unlimited

 

Resolution number APR/2021/37

MOVED by Cr C Fletcher, seconded by Deputy Mayor BC Cashmore:  

c)      agree that the report and attachments remain confidential due to the private information relating to individuals contained in the report

d)      note that at the conclusion of the appointment process the decisions will be made publicly available.

 

 

C3

CONFIDENTIAL:  Approval of shortlist for Auckland Regional Amenities Funding Board appointments

 

Resolution number APR/2021/38

MOVED by Cr J Bartley, seconded by Cr D Simpson:  

d)      agree that the report and attachments will always remain confidential due to the private information relating to individuals contained in the report

e)      note that at the conclusion of the appointment process the decisions will be made publicly available.

 

 

10.55am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Appointments and Performance Review Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................