Kōmiti Aromātai Whakahaere Kaupapa Kei Raro I Te Maru O te Kaunihera / Council Controlled Organisation Oversight Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Council Controlled Organisation Oversight Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on 18 May 2021 at 2.02pm.

 

present

 

Chairperson

Deputy Mayor Cr Bill Cashmore

 

Deputy Chairperson

Cr Angela Dalton

Until 4.25pm, Item 10

Members

Cr Dr Cathy Casey

 

 

Cr Fa’anana Efeso Collins

Via electronic link,

From 2.12pm, Item 8,

Until 3.10pm, Item 9

 

Cr Pippa Coom

From 2.06pm, Item 8

 

Cr Linda Cooper, JP

 

 

Cr Chris Darby

 

 

Cr Alf Filipaina

Until 4.09pm, Item 9

 

Cr Christine Fletcher, QSO

Until 3.55pm, Item 9

 

Mayor Hon Phil Goff, CNZM, JP

 

 

IMSB Member Hon Tau Henare

Until 4.19pm, Item 9

 

Cr Shane Henderson

 

 

Cr Richard Hills

Until 4.40pm, Item 10

 

Cr Tracy Mulholland

 

 

Cr Daniel Newman, JP

Until 3.47pm, Item 9

 

Cr Greg Sayers

Via electronic link

 

Cr Desley Simpson, JP

Via electronic link

 

Cr Sharon Stewart, QSM

From 2.08pm, Item 8

 

IMSB Chair David Taipari

 

 

Cr Wayne Walker

From 2.05pm, Item 8

 

Cr John Watson

From 2.05pm, Item 8

 

Cr Paul Young

Until 4.37pm, Item 10

 

ABSENT

 

 

Cr Josephine Bartley

 

 

 

 


Council Controlled Organisation Oversight Committee

18 May 2021

 

 

 

1          Apologies

 

Resolution number CCO/2021/13

MOVED by Deputy Mayor BC Cashmore, seconded by Cr L Cooper:  

That the Council Controlled Organisation Oversight Committee:

a)         accept the apologies from Cr J Bartley for absence, and Cr A Dalton, Cr C Fletcher, Cr S Henderson and D Newman for early departure.

CARRIED

Note:      Apologies were subsequently received from Cr E Collins, Cr A Filipaina, Cr R Hills and Cr P Young for early departure.

Electronic Attendance

Resolution number CCO/2021/14

MOVED by Deputy Mayor BC Cashmore, seconded by Cr S Henderson:  

That the Council Controlled Organisation Oversight Committee:

a)         approve the electronic attendance of:

·           Cr E Collins

·           Cr G Sayers

·           Cr D Simpson

CARRIED

 

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

 

3          Confirmation of Minutes

 

Resolution number CCO/2021/15

MOVED by Cr A Dalton, seconded by Cr L Cooper:  

That the Council Controlled Organisation Oversight Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 23 March 2021, as a true and correct record.

CARRIED

 

 

 

4          Petitions

 

There were no petitions.

 

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

 

8

CCO Review: Implementation Programme Update

 

Cr W Walker entered the meeting at 2.05 pm.

Cr J Watson entered the meeting at 2.05 pm.

Cr P Coom entered the meeting at 2.06 pm.

Cr S Stewart entered the meeting at 2.08 pm.

Cr E Collins entered the meeting at 2.12 pm.

 

Resolution number CCO/2021/16

MOVED by Cr A Dalton, seconded by Cr R Hills:  

That the Council Controlled Organisation Oversight Committee:

a)      receive the update on the implementation programme for the Council-controlled Organisations Review.

CARRIED

 

 

 

9

Substantive Council-controlled Organisations and Ports of Auckland Limited - Quarter 3 Performance Reports ending March 2021

 

An attachment referred to on page 6 of POAL’s Q3 report (page 110 of the agenda) was erroneously omitted from the agenda and circulated separately prior to the meeting.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Mark Laing – Executive General Manager Finance, Andrew Downie – Governance Lead and Andrew McGill – Head of Integrated Network Planning, Auckland Transport were in attendance and spoke to the item.

 

Nick Brown – Chief Executive, Brian Monk – Chief Financial Officer and Jonathan Wilcken – Director of Strategy, Auckland Unlimited were in attendance and spoke to the item.

 

Cr E Collins retired from the meeting at 3.10 pm.

 

Carl Gosbee – Chief Financial Officer, Brenna Waghorn – General Manager Strategy & Planning and Joanna Glasswell – Head of Corporate Affairs, Eke Panuku were in attendance and spoke to the item.

 

Jon Lamonte – Chief Executive, Nigel Toms – Acting Chief Financial Officer, Steve Webster – Chief Infrastructure Officer and Amanda Singleton – Chief Customer Officer, Watercare were in attendance and spoke to the item.

 

Tony Gibson – Chief Executive, Bill Osbourne – Chair and Wayne Thompson – Chief Financial Officer, Ports of Auckland Limited were in attendance and spoke to the item.

 

Cr D Newman retired from the meeting at 3.47 pm.

Cr C Fletcher retired from the meeting at 3.55 pm.

Cr A Filipaina retired from the meeting at 4.09 pm.

Cr S Henderson left the meeting at 4.18 pm.

IMSB Member T Henare retired from the meeting at 4.19 pm.

 

Resolution number CCO/2021/17

MOVED by Cr P Coom, seconded by Cr R Hills:  

That the Council Controlled Organisation Oversight Committee:

a)      receive the third quarter reports of the substantive Council-controlled Organisations and Ports of Auckland Limited, provided as Attachments A to F of the agenda report.

CARRIED

 

Attachments

a     18 May 2021 – CCO Oversight Committee, Item 9 - Substantive Council-controlled Organisations and Ports of Auckland Limited - Quarter 3 Performance Reports ending March 2021 – Ports of Auckland Limited attachment

 

 

 

10

Approval of shareholder comments on draft CCO Statements of Intent 2021-2024

 

A PowerPoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr A Dalton retired from the meeting at 4.25 pm.

 

Jenny Chetwynd – Executive General Manager Planning & Investment, Andrew Downie – Governance Lead and Andrew McGill – Head of Integrated Network Planning, Auckland Transport were in attendance and spoke to the item.

 

Cr S Henderson returned to the meeting at 4.31 pm.

Cr P Young left the meeting at 4.37 pm.

 

Brian Monk – Chief Financial Officer and James Robinson – Head of Strategy & Planning, Auckland Unlimited were in attendance and spoke to the item.

 

Carl Gosbee – Chief Financial Officer, Brenna Waghorn – General Manager Strategy & Planning, Eke Panuku were in attendance and spoke to the item.

 

Cr R Hills retired from the meeting at 4.40 pm.

 

Jon Lamonte – Chief Executive, Nigel Toms – Acting Chief Financial Officer, Steve Webster – Chief Infrastructure Officer and Amanda Singleton – Chief Customer Officer, Watercare were in attendance and spoke to the item.

 

Resolution number CCO/2021/18

MOVED by Cr T Mulholland, seconded by Cr C Darby:

That the Council Controlled Organisation Oversight Committee:

a)      note the recommended comments on the draft statements of intent 2021 – 2024 for the four substantive and three non-substantive CCOs contained in this report

b)      note that feedback at this stage of the statement of intent process is focussed on alignment with strategic issues, alignment with the Long-term Plan process, performance measures, statutory requirements and any other council priorities which have not been adequately addressed in the draft statements of intent

c)      agree that the Mayor and Chair of the CCO Oversight Committee will prepare letters to be sent to the four substantive and three non-substantive CCOs containing the shareholder comments

d)      agree that the content of the shareholder comment letters be based on the feedback in this report, with any deletions or additions based on feedback at the meeting

e)      note that staff will record any feedback at the meeting that relates to performance or operational issues, or issues of detail or wording, and ensure those are raised with the relevant CCOs

f)       delegate to the Manager, CCO Governance and External Partnerships, the authority to finalise the shareholder feedback on the draft statements of intent for Manukau Beautification Charitable Trust, Contemporary Art Foundation and Community Education Trust Auckland.

CARRIED

 

Attachments

a     18 May 2021 – CCO Oversight Committee, Item 10 - Approval of shareholder comments on draft CCO Statements of Intent 2021-2024 – PowerPoint presentation

 

 

11

Highbrook Park Trust Disestablishment

 

Resolution number CCO/2021/19

MOVED by Cr W Walker, seconded by Cr S Stewart:  

That the Council Controlled Organisation Oversight Committee:

a)      agree to disestablish the Highbrook Park Trust as of 30 June 2021.

b)      send a letter of thanks to Highbrook Park Trust Board noting the achievement and vision of its members in developing a great park in Tāmaki Makaurau.

CARRIED

 

 

12

Liaison councillors' updates

 

Resolution number CCO/2021/20

MOVED by Deputy Mayor BC Cashmore, seconded by Cr C Casey:  

That the Council Controlled Organisation Oversight Committee:

a)      receive the updates from liaison councillors to the Council Controlled Organisations.

CARRIED

 

 

13

Summary of Council Controlled Organisation Oversight Committee information memoranda and briefings (including the forward work programme) - 18 May 2021

 

Resolution number CCO/2021/21

MOVED by Cr W Walker, seconded by Cr C Casey:  

That the Council Controlled Organisation Oversight Committee:

a)      note the progress on the forward work programme appended as Attachment A of the agenda report.

b)      receive the Summary of Council Controlled Organisation Oversight Committee information memoranda and briefings – 18 May 2021.

CARRIED

 

 

 

 

14        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

 

5.12pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council Controlled Organisation Oversight Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................