I hereby give notice that an ordinary meeting of the Devonport-Takapuna Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 18 May 2021

2.00pm

Devonport-Takapuna Local Board Office
1 The Strand
Takapuna

 

Devonport-Takapuna Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Ruth Jackson

 

Deputy Chairperson

Jan O'Connor, QSM

 

Members

Aidan Bennett, QSM

 

 

Trish Deans

 

 

Toni van Tonder

 

 

George Wood, CNZM

 

 

(Quorum 3 members)

 

 

 

Rhiannon Foulstone-Guinness

Democracy Advisor

 

12 May 2021

 

Contact Telephone: 021 815 313

Email: rhiannon.guinness@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Devonport-Takapuna Local Board

18 May 2021

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Welcome                                                                                   5

2          Apologies                                                                                 5

3          Declaration of Interest                                          5

4          Confirmation of Minutes                                                         5

5          Leave of Absence                                                                    6

6          Acknowledgements                                              6

7          Petitions                                                                 6

8          Deputations                                                           6

9          Public Forum                                                                            6

9.1     Public Forum - Sonali Geo - Lake Road Traffic Issues                                               6

10        Extraordinary Business                                       6

11        Notices of Motion                                                  7

12        Notice of Motion - Member T Deans - Devonport and Bayswater Ferry and Bus Services                                                                 9

13        Notice of Motion - Chairperson R Jackson - Open Workshops                                                27

14        Devonport-Takapuna Local Grants Round Two and Multi-Board Round Two 2020/2021, grant allocations                                                           35

15        Linwood Reserve, Forrest Hill, play space renewal concept design                                   301

16        Oliver (Kawerau) Reserve play space renewal concept design                                                 309

17        Licence to occupy to the Korean Garden Trust at Barry's Point Reserve, 37 Fred Thomas Drive, Takapuna.                                               317

18        Endorsing the Business Improvement District (BID) targeted rate 2021/2022                          333

19        Local board feedback on Auckland Transport's Draft Regional Land Transport Plan               341

20        Economic Development Action Plan: Draft for feedback                                                            437

21        Local Board Views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters    497

22        Chairpersons' Report                                       513

23        Elected Members' Reports                              515

24        Devonport-Takapuna Local Board - Record of Workshops April 2021                                      539

25        Governance Forward Work Calendar             557

26        Consideration of Extraordinary Items

 


1          Welcome

 

The meeting will open the meeting with a karakia.

 

Whakataka te hau ki te uru                 Cease o winds from the west

Whakataka te hau ki te tonga             Cease o winds from the south

Kia mākinakina ki uta                         Bring calm breezes over the land

Kia mātaratara ki tai                            Bring calm breezes over the sea

E hī ake ana te atakura                      And let the red-tipped dawn come

He tio                                                   With a touch of frost

He huka                                              A sharpened air

He hau hū                                           And promise of a glorious day.

Tīhei mauri ora

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making

When a conflict arises between their role as a member and any private or other external

interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected

members to fully acquaint themselves with, and strictly adhere to, the provisions of

Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of

interest:

 

i.       A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member.

ii.      A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members

understand the requirements of the Local Authority (Member’s Interest) Act 1968. The

guidelines discuss both types of conflicts in more detail and provide elected members with

practical examples and advice around when they may (or may not) have a conflict of interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office

of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Local Area Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Devonport-Takapuna Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 4 May 2021, as true and correct.

 

 

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Sonali Geo - Lake Road Traffic Issues

Te take mō te pūrongo

Purpose of the report

1.       Sonali Geo was in attendance to address the board regarding Lake Road, as referenced in the monthly report of Member George Wood at Item 23 of this agenda report.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the presentation from Sonali Geo and thank her for her attendance.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

Under Standing Order 3.11.1 and Standing Order 3.10.17 (revoke or alter a previous resolution) Notices of Motion have been received from Member T Deans and Chairperson R Jackson for consideration under items 12 and 13 respectively.

 


Devonport-Takapuna Local Board

18 May 2021

 

 

Notice of Motion - Member T Deans - Devonport and Bayswater Ferry and Bus Services

File No.: CP2021/05749

 

  

 

Whakarāpopototanga matua

Executive summary

1.       Member Trish Deans has given notice of a motion that they wish to propose.

2.       The notice, signed by Member Trish Deans and Member George Wood as seconder, is appended as Attachment A.

3.       Supporting information is appended as Attachment A.

 

Motion

That the Devonport-Takapuna Local Board:

a)      requests this Notice of Motions and annexed document be received; and

b)      recommends that Auckland Transport task the security officer employed at Devonport wharf and employ a security officer at Bayswater terminal to:

i.    monitor the passengers disembarking from the ferries,

ii.   follow the passengers up to the waiting buses; and

iii.   advise the bus drivers when all the bus passengers are on board the buses and the buses are free to depart.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Notice of Motion - TD and GW: Devonport and Bayswater Ferry and Bus Services

11

      

Ngā kaihaina

Signatories

Author

Rhiannon Foulstone-Guinness - Democracy Advisor

Authoriser

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

18 May 2021

 

 

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Devonport-Takapuna Local Board

18 May 2021

 

 

Notice of Motion - Chairperson R Jackson - Open Workshops

File No.: CP2021/05748

 

  

 

Whakarāpopototanga matua

Executive summary

1.       Chairperson Ruth Jackson has given notice of a motion that they wish to propose.

2.       The notice, signed by Chairperson Ruth Jackson and Deputy Chairperson Jan O’Connor as seconder, is appended as Attachment A.

3.       Supporting information is appended as Attachment A.

 

Motion

That the Devonport-Takapuna Local Board:

a)      rescinds Devonport-Takapuna Local Board resolution DT/2019/192 dated 19 November 2019 which resolved to exclude members of the public and media from local board workshops.

b)      resolves to hold its local board workshops open to the public and media from 19 May 2021.

c)       resolves that individual workshop and briefing agenda items may be closed to the public and media where advice has been received from relevant council staff that the issue would most likely be discussed in a confidential part of a business meeting under the principles set out in the Local Government Official Information and Meetings Act 1987 (LGOIMA).

d)      requests that the agendas of upcoming workshops/briefings are publicised on the Devonport-Takapuna Local Board webpage and usual social media channels.

e)      requests that the supporting documents and a record of workshops are publicised on the Devonport-Takapuna Local Board webpage and usual social media channels as soon as possible after the workshop, excluding those related to items held in a closed session under clause (3) of this resolution, noting that staff will make best efforts to publicise materials and workshop records within two working days after the workshop was held.

f)       requests that supporting documentation and presentations be provided to members of the public and media on request, excluding items held in a closed session under clause (3) of this resolution. These may be provided in advance of the workshop taking place at the discretion of the Chair.

g)      requests that resolution arising from this Notice of Motion be circulated by Council staff to all Councillors and Local Board members.

h)      requests that a detailed Record of Workshop for each workshop continues to be included in the subsequent local Devonport-Takapuna Local Board business meeting agenda.

i)        notes that neither the Local Government Official Information and Meetings Act 1987 (LGOIMA) or Local Government Act 2002 (LGA) prohibit the attendance of the public or media from workshops and briefings, and the Ombudsman cautions that closed workshops can create the perception of secrecy and do not align with the principles of open and transparent governance.

j)        notes that the Kaipātiki Local Board, Hibiscus Bays Local Board, and Waitakere Ranges Local Board all hold open workshops and that the Devonport-Takapuna Local Board also held open workshops from 2013 to 2019.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Notice of Motion - RJ and JO: Public Workshops

29

     

Ngā kaihaina

Signatories

Author

Rhiannon Foulstone-Guinness - Democracy Advisor

Authoriser

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

18 May 2021

 

 

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Devonport-Takapuna Local Board

18 May 2021

 

 

Devonport-Takapuna Local Grants Round Two and Multi-Board Round Two 2020/2021, grant allocations

File No.: CP2021/05572

 

  

 

Te take mō te pūrongo

Purpose of the report

To fund, part-fund or decline the applications received for Devonport-Takapuna Local Grants Round Two and Multi-Board Round Two 2020/2021.

Whakarāpopototanga matua

Executive summary

1.       This report presents applications received for the Devonport-Takapuna Local Grants Round Two as shown in Attachment B to the agenda report and Multi-Board Round Two 2020/2021 as shown Attachment C to the agenda report.

2.       The Devonport-Takapuna Local Board adopted the Devonport-Takapuna Local Board Community Grants Programme 2020/2021 on 19 May 2020 as shown in Attachment A to the agenda report. The document sets application guidelines for community contestable grants.

3.       The local board has set a total community grants budget of $245,045 for the 2020/2021 financial year. A total of $127,081.46 was allocated in the previous rounds. This leaves a total of $117,963.54 to be allocated to one local grants and one quick response round.

4.       Forty-four applications were received for Devonport-Takapuna Local Grants, Round Two 2020/2021, requesting a total of $429,707.10 and eighteen multiboard applications were also received requesting a total of $97,482.08.

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      agree to fund, part-fund or decline each application in Devonport-Takapuna Local Grants Round Two 2020/2021 listed in the following table:   

Table One: Devonport-Takapuna Local Grants Round Two 2020/2021 grant applications.

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2102-205

Westlake Boys High School

Arts and culture

Towards the costs of portaloos, judge’s airfare and accommodation for the Te Ahurea Tino Rangatiratanga 2021 event between 29th and 30th October 2021

$15,000.00

Eligible

LG2102-215

Christine Calvert

Arts and culture

Towards the cost of materials to paint a mural on the public toilets at the Potters Park in Takapuna.

$1,000.00

Eligible

LG2102-216

Nightsong

Arts and culture

Towards the community engagement coordinator’s fees and marketing costs for the forthcoming season of "Te Po".

$7,275.00

Eligible

LG2102-229

Depot Arts and Music Space Trust

Arts and culture

Towards the cost of scoping and designing the website for the Depot Artspace.

$11,500.00

Eligible

LG2102-232

Bayswater School Parent Group

Arts and culture

Towards the cost of hosting a Matariki Festival, specifically the cost of marketing and entertainment.

$7,145.45

Eligible

LG2102-234

The New Zealand Symphony Orchestra Foundation (NZSOF)

Arts and culture

Towards the cost of venue hire and artists fees for the “NZSOF’s Setting up Camp Concerts” in Takapuna on 9 and 10 June 2021.

$15,000.00

Eligible

LG2102-238

Devonport Methodist Childcare Centre Trust

Arts and culture

Towards the dining room mural design implementation and materials, including the contractor's administration and management costs.

$1,750.00

Eligible

LG2102-250

Margaret Mary Delaney

Arts and culture

Towards the cost of venue hire for the production of Arthur Miller’s "The Crucible" at the Pumphouse Theatre.

$1,000.00

Eligible

LG2102-251

Arogya Mantra

Arts and culture

Towards the Smales Farm Diwali Celebration on 15 October 2021, including venue hire, performance, marketing, decoration, photography, artists, travel, and donations to participating schools

$15,000.00

Eligible

LG2102-254

Fusion Productions Limited

Arts and culture

Towards the venue hire, production management services, license rights, sound and light re-design and hire cost for the production of "Di and Viv and Rose" at the Pumphouse Theatre in July 2021.

$15,000.00

Eligible

LG2102-208

The Castor Bay Ratepayers' and Residents' Association Incorporated

Community

Towards the purchase of a defibrillator, two gazebos, paper for flyers and a tear drop banner for the Castor Bay Ratepayers' and Residents' association events and activities.

$5,658.00

Eligible

LG2102-212

Takapuna Play Centre Incorporated

Community

Towards the purchase and installation of eight Atua Māori wall panels.

$2,069.95

Eligible

LG2102-217

The Raukatauri Music Therapy Trust

Community

Towards the delivery of music therapy sessions at the Wilson School including progress report for each student, therapist and travel costs.

$6,195.00

Eligible

LG2102-219

Home and Family Counselling Incorporated

Community

Towards the cost of running 120 free counselling sessions for the Devonport-Takapuna community between 1 June 2021 to 31 March 2022.

$15,000.00

Eligible

LG2102-225

The Upside Downs Education Trust

Community

Towards the speech-language therapy fees for four children in the local board area.

$4,000.00

Eligible

LG2102-231

Kai 4 Communities Incorporated

Community

Towards the purchase of a mobile kitchen.

$14,000.00

Eligible

LG2102-239

Youthline Auckland Charitable Trust

Community

Towards the cost of training, management and supervision of the volunteer counsellors and telecommunications from 1 June 2021 to 31 March 2022.

$5,000.00

Eligible

LG2102-245

The North Shore Budget Service Incorporated

Community

Towards a community outreach programme between June and December 2021, including the costs of venue hire, volunteers, website upgrade, brochure printing, stationery, programme facilitation, travel expenses, laptop, and accessories.

$10,130.00

Eligible

LG2102-246

PHAB Association (Auckland) Incorporated

Community

Towards operational costs, including youth worker wages, activity costs, administration and coordination fees from July 2021 to June 2022.

$8,000.00

Eligible

LG2102-252

Devonport Senior Citizens Association Incorporated

Community

Towards the purchase and installation of two heat pumps, including reglazing and painting of the windows.

$12,325.00

Eligible

LG2102-218

Takapuna Community Facilities Trust

Environment

Towards equipment to promote the project, shelter and identification at planting and weeding events and support for volunteers, a donation for the kaumatua, catering for meetings and events and costs for a morning tea for volunteers and sunscreen for volunteers.

$13,873.00

Eligible

LG2102-244

The Auckland King Tides Initiative

The Institution of Professional Engineers New Zealand Inc

Environment

Towards the water level (tidal) gauge community workshop delivery.

$10,351.25

Eligible

LG2102-247

Rotary Club of Milford (Incorporated)

Environment

Towards the purchase and installation of a Seabin unit.

$4,000.00

Eligible

LG2102-257

Restoring Takarunga Hauraki

under the umbrella of the Devonport Peninsula Trust

Environment

Towards landscape architecture design and site plan, planting, and hospitality costs.

$6,750.00

Eligible

LG2102-204

Takapuna Rocks Limited

Events

Towards the costs for a council permit, traffic and waste management, stage sound and lighting, security, port-a-loos, insurance, medical services, bands and promotion for a community fundraising classic car show event in Takapuna on 23 October 2021.

$6,000.00

Eligible

LG2102-209

Devonport Market Limited

Events

Towards the cost of advertising the monthly "Devonport Market" held at the Windsor Reserve.

$15,000.00

Eligible

LG2102-211

NZ Sculpture Onshore Limited

Events

Towards the event set-up, event management fee, curators and manager's fee, barracks hire, fencing, signage, electrician, plumber, toilets, portacom, waste management, first aid services, and insurance for the New Zealand Sculpture OnShore event to be held from the 29 October to the 14 November 2021.

$15,000.00

Eligible

LG2102-213

Seven Events Limited

Events

Towards stage, sound, lighting, production, and equipment for the “Christmas by the Lake" event.

$15,000.00

Eligible

LG2102-233

Lions Club Of Devonport Charitable Trust

Events

Towards the compliance costs, specifically, the cost of traffic management, medical services, and road closure notices for the Devonport Lions Santa Parade on 5 December 2021.

$4,685.00

Eligible

LG2102-242

SILO (South Island Light Orchestra Limited)

Events

Towards the interactive light installation for "The Takapuna Winter Lights Festival" including the artist fee, installation, pack down, accommodation, and transport costs.

$15,000.00

Eligible

LG2102-249

Takapuna Beach Business Association Incorporated

Events

Towards the purchase of a whale tail sculpture, and the promotion costs for the event.

$15,000.00

Eligible

LG2102-256

Active Living Group - Lofty Ned

Events

Towards the cost of the event's main stage, marquee, shade cover, sound concert system, and insurance for “The Devonport Christmas Festival - Dance and Music in the Park” event on 5 December 2021.

$12,069.00

Eligible

LG2102-201

The Lake House Trust

Historic Heritage

Towards restoration costs for the south side of the Lake House Arts main building

$15,000.00

Eligible

LG2102-260

Marie Chang

Historic Heritage

Toward the architect and engineer's fees for the pre- design and early design stages for a building renovation

$15,000.00

Eligible

LG2102-202

Milford Tennis Club Incorporated

Sport and recreation

Towards coaching fees for term four.

$5,000.00

Eligible

LG2102-203

Pupuke Golf Club Incorporated

Sport and recreation

Towards the purchase of chairs and chair stacker trolleys for the Pupuke Golf Club.

$14,149.00

Eligible

LG2102-210

Ngataringa Tennis Club Incorporated

Sport and recreation

Towards the cost of installing court lighting at the Ngātaringa Tennis Club.

$15,000.00

Eligible

LG2102-214

The Tennis Charitable Trust

Sport and recreation

Towards the cost of recladding the clubrooms at the Forrest Hill Tennis Centre.

$11,789.00

Eligible

LG2102-220

Belmont Park Bowling Club Incorporated

Sport and recreation

Towards the purchase and installation of sunshades at the Belmont Park Bowling Club.

$13,082.90

Eligible

LG2102-221

Takapuna City Association Football Club Incorporated

Sport and recreation

Towards the purchase of a projector for the clubhouse.

$872.00

Eligible

LG2102-222

Takapuna District Cricket Club Incorporated

Sport and recreation

Towards the purchase of two dishwashers for the kitchen and the bar area at the Takapuna District Cricket Club.

$8,569.20

Eligible

LG2102-224

Sea Cadet Association Of New Zealand Incorporated
under the umbrella of
T.S. LEANDER

Sport and recreation

Towards the purchase of a boat, stickers and labels and a first-aid kit for the “TS Leander Sea Cadet Unit”

$3,888.35

Eligible

LG2102-235

Gymnastics Community Trust

Sport and recreation

Towards the purchase of a double mini trampoline.

$7,580.00

Eligible

LG2102-237

North Shore Canoe and Youth Club Incorporated

Sport and recreation

Towards the labour and cost of materials for the refurbishment of the kitchen at the North Shore Canoe Club and for the preparation and administration of this grant application.

$15,000.00

Eligible

Total

 

 

 

$429,707.10

 

 

That the Devonport-Takapuna Local Board:

b)      agree to fund, part-fund or decline each application in Devonport-Takapuna Multiboard Round Two 2020/2021, listed in Table Two:

Table Two: Devonport-Takapuna Multiboard Round Two 2020/2021 grant applications

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

MB2021-218

Leyte-Samar NZ Solidarity Foundation Incorporated

Arts and culture

Towards the delivery of 2021 Quincentennial Celebration on 16 October, including event management, performance, choreographer fee, photography, food, decoration, costumes, and theatrical property costs.

$2,500.00

Eligible

MB2021-234

Manukau Beijing Opera Society Incorporated

Arts and culture

Towards the venue hire cost to host the Auckland Beijing Opera Show at the Hawkins Theatre on 16 October 2021.

$500.00

Eligible

MB2021-258

The Operating Theatre Trust - Tim Bray Theatre Company

Arts and culture

Towards venue hire, lighting, and free show tickets for children from low decile schools in the local board area to attend the theatre production "The Twits' by Roald Dahl".

$14,363.26

Eligible

MB2021-262

The Kids for Kids Charitable Trust

Arts and culture

Towards the venue hire and production costs to host the National Young Leaders Day event in May 2021.

$2,000.00

Eligible

MB2021-268

Holding Space Aotearoa Charitable Trust

Arts and culture

Towards the cost of recording a series of professional live music videos and compilation (audio) albums celebrating acts and artists from each local board area, specifically the cost of recording studio hire, audio compilation, production, and editing of the videos.

$6,440.00

Eligible

MB2021-207

North Harbour Community Patrol

Community

Towards the purchase of safety equipment, torches, dashcam phones and internet expenses, and fuel costs from 1 June 2021 to 1 June 2022

$669.63

Eligible

MB2021-224

Yes Disability Resource Centre T/A Shore Junction

Community

Towards the cost to produce the "Side Hustle" youth engagement programme for the North Shore area from 8 to 16 May 2021.

$1,000.00

Ineligible as the event has already taken place.

MB2021-227

North Shore Centres of Mutual Aid Incorporated

Community

Towards a proportion of operational costs, excluding wages, for six centres in North Shore between July and December 2021.

$10,000.00

Eligible

MB2021-229

The StarJam Charitable Trust

Community

Towards tutor fees, coordinator salary and levies, venue hire, equipment, resources, and training.

$2,000.00

Eligible

MB2021-232

Brain Play Limited

Community

Towards operational costs to deliver "Brain Play Science and Technology” classes.

$3,150.00

Eligible

MB2021-236

Children's Autism Foundation

Community

Towards overall costs to deliver community workshops and outreach visits between October 2021 to May 2022.

$4,698.66.

Eligible

MB2021-246

Age Concern Auckland Incorporated

Community

Towards salary costs, office overheads, room and equipment hire, meeting, catering, and volunteer expenses

$10,000.00

Eligible

MB2021-248

North Shore Brass Incorporated

Community

Towards the purchase of a security camera and gutter replacement at the Taharoto Community Facility.

$9,000.00

Eligible

MB2021-267

OUTLine New Zealand Incorporated

Community

Towards a portion of general operating expenses including telephone and internet costs, printing, insurance, clinical supervision wages, training fees and volunteer costs.

$1,064.00

Eligible

MB2021-270

Neighbourhood Support North Shore

Community

Towards the manager ‘s salary and operational costs.

$5,000.00

Eligible

MB2021-211

Auckland Events Company Limited

Events

Towards the logistic costs to deliver Food Truck Series event at various locations between September 2021 and April 2022.

$1,212.00

Eligible

MB2021-223

Social Nature Movement Limited

Sport and recreation

Towards the cost of running the SUPKids holiday/after-school programme for children aged five to 18 years specifically the instructor’s costs.

$15,000.00

Eligible

MB2021-231

Tennis Charitable Trust

Sport and recreation

Towards the electrical and fire alarm upgrades at Albany Tennis Park

$13,583.19

Eligible

Total

 

 

 

$97,482.08

 

 

 

 

 

Horopaki

Context

1.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

2.       Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme.

3.       The local board grants programme sets out:

·    local board priorities

·    lower priorities for funding

·    exclusions

·    grant types, the number of grant rounds and when these will open and close

·    any additional accountability requirements.

 

4.       The Devonport-Takapuna Local Board adopted the Devonport-Takapuna Local Board Community Grants Programme 2020/2021 on 19 May 2020 (Attachment A). The document sets application guidelines for community contestable grants.

5.       The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

6.       The local board has set a total community grants budget of $245,045 for the 2020/2021 financial year. A total of $127,081.46 was allocated in the previous rounds. This leaves a total of $117,963.54 to be allocated to one local grants and one quick response round.

Tātaritanga me ngā tohutohu

Analysis and advice

5.       Due to the current COVID-19 crisis, staff have also assessed each application according to which alert level the proposed activity is able to proceed, under alert level two only 10 people are able to gather. Events and activities have been assessed according to this criterion.

6.       The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

7.       The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

·    local food production and food waste reduction

·    decreasing use of single-occupancy transport options

·    home energy efficiency and community renewable energy generation

·    local tree planting and streamside revegetation

·    education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

7.       Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

8.       The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

9.       Local boards are responsible for the decision-making and allocation of local board community grants.  The Devonport-Takapuna Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

10.     Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

11.     A summary of each application received through Devonport-Takapuna Local Grants, Round Two 2020/2021 and multi-board applications is provided in Attachment B and Attachment C.

Tauākī whakaaweawe Māori

Māori impact statement

12.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grants processes.

13.     Twenty applicants applying to Devonport-Takapuna Local Grants Round Two and eight applicants applying to the multiboard round two 2020/2021 indicate projects that target Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

14.     The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

15.     The local board has set a total community grants budget of $245,045 for the 2020/2021 financial year. A total of $127,081.46 was allocated in the previous rounds. This leaves a total of $117,963.54 to be allocated to one local grants and one quick response round.

16.     Forty-four applications were received for Devonport-Takapuna Local Grants, Round Two 2020/2021, requesting a total of $429,707.10 and eighteen multiboard applications were also received requesting a total of $97,482.08.

 

17.      Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

18.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

19.     Following the Devonport-Takapuna Local Board allocating funding for round two of the local grants and multiboard grants, grants staff will notify the applicants of the local board’s decision.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board Grants Programme 2020/2021

47

b

Devonport-Takapuna Local Grants Round Two 2020/2021 - grant applications

51

c

Devonport-Takapuna Multiboard Round Two 2020/2021 - grant applications

227

     

Ngā kaihaina

Signatories

Author

Moumita Dutta - Senior Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

18 May 2021

 

 

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18 May 2021

 

 

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Devonport-Takapuna Local Board

18 May 2021

 

 

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Devonport-Takapuna Local Board

18 May 2021

 

 

Linwood Reserve, Forrest Hill, play space renewal concept design

File No.: CP2021/05469

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Devonport-Takapuna Local Board for the Linwood Reserve, Forrest Hill, play space concept design.  

Whakarāpopototanga matua

Executive summary

2.       The play space at Linwood Reserve, Forrest Hill, has reached the end of its serviceable life and requires renewal. 

3.       A concept design for the new play space as recommended by staff, is provided as Attachment A to this agenda report. 

4.       The design seeks to renew the play space to today’s standards by providing the same play value as is existing, as well as responding to the recommendations in the play provision and SunSmart audit adopted by the local board (resolution number DTCF/2019/92).

5.       The estimated cost to deliver the concept is $180,000, which is within the $200,000 budget allocated to the project in the draft 2022 to 2024 Community Facility Work Programme. As the costs are refined through detailed design, any remaining budget can be used to further enhance the play value. 

6.       Construction is anticipated to begin in November 2021. A letter drop and on site signage will be used to inform the local community of the final design and proposed time frame for construction.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approve the concept design for Linwood Reserve, Forrest Hill, play space as presented in Attachment A to this agenda report. 

b)      note that the allocation of the $200,000 budget towards the Linwood Reserve play space renewal project will form part of the 2022 to 2024 Community Facilities Work Programme for approval. 

 

Horopaki

Context

7.       Linwood Reserve is located at R24 Linwood Avenue, Forrest Hill. The play space consists of a junior play module, a rocktopus, a seesaw, swings, cushionfall, timber edging and timber access ramp. There are native plants interspersed with the play equipment, providing further play and learning experiences.

8.       The playground equipment and timber edging has reached the end of its serviceable life and needs to be renewed to continue the level of service currently provided. 

9.       The Devonport-Takapuna Local Board allocated a capital budget of $100,000 to renew the play space at Linwood Reserve, as part of the 2019-2022 Community Facilities work programme (resolution number DTCF/2019/92). An additional $100,000 of capital renewal budget is proposed to be allocated as part of the 2021-2024 work programme, giving the project a budget of $200,000 to renew the play space to todays’ standards. The final work programme is anticipated to be presented for local board approval in June 2021. 

Tātaritanga me ngā tohutohu

Analysis and advice

10.     Auckland Council’s landscape architects were engaged to develop a concept design for the Linwood Reserve play space, provided as Attachment A. 

11.     The concept proposes to replace existing play equipment with items more fitting with today’s standards and that replicate the existing play values. 

12.     The existing playground edging will be restored, except for the southern edging which will be replaced with balancing logs and rock boulders to provide additional play value. The existing plants will be replanted to frame the play space.

13.     The design includes four specimen trees to be planted along the west and northern edge. These will provide shade within the play space in the future. Shade sails are included to provide immediate shade over the play modules. 

14.     In 2019 the Devonport-Takapuna Local Board adopted recommendations from a play provision and SunSmart audit for all reserves within their board area (resolution number DTCF/2019/92). The concept design responds to the recommendations for Linwood Reserve by providing:

·        more creative or unusual ways to incorporate interactive and role-play elements;

·        balance / jumping play with balance beams, rocks, stepping-stones and a see-saw to promote connected / cyclic play suitable for a wide range of age groups;

·        a variety of climbing equipment, including some that will provide a challenge to junior aged children;

·        for a wider age range than the current provision through the selection of equipment that has a variety of play opportunities ; and

·        immediate and long-term shade through the provision of shade sails and specimen trees. 

15.     Resource consent will not be required for this concept design.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16.     All the existing vegetation will be retained, and four new native trees will be planted to ensure natural shade and the carbon absorption is improved at the site. 

17.     The logs for the playful edging will be sourced from local reserve trees that have fallen or require removal, if some are available at the time of construction.  

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The design aligns with the play provision and SunSmart audit developed by the Parks, Sports and Recreation Department. 

19.     Community Facilities operations and maintenance staff have been consulted and are happy with the design.

20.     There are no other council groups that will be impacted by this design.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.     The Devonport-Takapuna Local Board supported the concept in principle, following a workshop presenting the design on 13 April 2021.

22.     The play space renewal aligns with outcome two in the Devonport-Takapuna Local Board Plan 2020, “Our parks, sports fields, community facilities, beaches and open spaces are well maintained to meet the recreation and social needs of our growing population”.

23.     Engagement with the local community is proposed to be undertaken by a letter drop and signage installed on site to inform the immediate neighbourhood of the final design and proposed timeframes for construction.

Tauākī whakaaweawe Māori

Māori impact statement

24.     All iwi with an interest in the Devonport-Takapuna Local Board area were contacted to identify interest in the project. 

25.     Ngāi Tai ki Tāmaki responded, and a site visit was undertaken on 12 March 2020. They asked to retain the native planting but did not wish to suggest a preference for renewal options. Ngāi Tai ki Tāmaki were provided multiple opportunities to comment on the concept design as presented in Attachment A, but did not provide a response.

26.     The outcomes and benefits provided by the new playground concept are beneficial for Māori living within the Forrest Hill area, as it provides a place for the tamariki to undertake physical activity, socialise and learn through play

Ngā ritenga ā-pūtea

Financial implications

27.     The estimated cost to deliver this concept is $180,000, including professional services, contingency and construction costs. Therefore, the proposed concept, as provided in Attachment A, can be delivered within the proposed $200,000 budget available for this project. 

28.     There is a risk that the additional $100,000 required to deliver the project will not be approved as part of the 2021-2024 work programme. If this occurs the concept will not be able to be delivered or will need to be deferred until the remaining budget is approved.

29.     Any remaining budget identified following detailed design and tendering, can be used to further enhance the play value of the proposed play equipment. For example, talking tubes and/or balancing mounds could be added, or by enhancing the elements on the junior/intermediate module. 

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

30.     Cost estimates are based on current product supply and installation costs. There is a risk that these costs could change as the project progresses, due to product availability and supply. If the cost of delivery escalates over the budget, this will be discussed with the local board before proceeding further with the project. 

31.     Some of the existing play equipment has been identified as having one to three years of useable life left, until they become unsafe to use. The equipment may need to be closed to ensure public safety if it fails before the design can be delivered.  

Ngā koringa ā-muri

Next steps

32.     Staff will progress to detailed design and construction tendering, with the intention of beginning construction in November 2021. 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Linwood Reserve play space concept design

305

     

Ngā kaihaina

Signatories

Author

Kaitlyn White – Senior Project Manager, Community Facilities  

Authorisers

Taryn Crewe – Acting General Manager, Community Facilities

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

18 May 2021

 

 

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Devonport-Takapuna Local Board

18 May 2021

 

 

Oliver (Kawerau) Reserve play space renewal concept design

File No.: CP2021/05538

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Devonport-Takapuna Local Board for the play space concept design at Oliver (Kawerau) Reserve.

Whakarāpopototanga matua

Executive summary

2.       The play space at Oliver (Kawerau) Reserve, has reached the end of its serviceable life and requires renewal.

3.       A concept design for the new play space has been recommended by staff, provided as Attachment A to this agenda report.

4.       The design was developed in collaboration with Te Kawerau a Maki and Ngāi Tai ki Tāmaki to fit within the natural coastal setting. The design celebrates Māori heritage at the site through the inclusion of māra hūpara (Māori traditional play).

5.       The design also takes into account community consultation feedback, as well as responding to the recommendations in the play provision and SunSmart audit adopted by the local board (resolution number DTCF/2019/92).

6.       The estimated cost to deliver the concept is $170,000, which is within the $187,760 budget allocated to the project as part of the 2019-2022 Community Facilities Work Programme (resolution number DT/2020/116). As the costs are refined through detailed design, any remaining budget can be used to further enhance the play value.

7.       Construction is anticipated to begin in November 2021. On site signage will be used to inform the local community of the final design and proposed time frame for construction.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)   approve the concept design for Oliver (Kawerau) Reserve play space as presented in Attachment A to this report.

 

Horopaki

Context

8.       Oliver (Kawerau) Reserve is located at R 44 Kawerau Avenue, Devonport. The existing play space consists of the following:

·        swings;

·        a multi-play junior module;

·        a cradle swing;

·        timber edging with a timber boardwalk ramp access from the grass; and

·        cushionfall safety surface.

9.       The playground equipment and timber edging has reached the end of its serviceable life and needs to be renewed to continue the level of service currently provided.

10.     The Devonport-Takapuna Local Board allocated a capital budget of $187,760 to renew the play space at Oliver (Kawerau) Reserve, as part of the 2019-2022 Community Facilities Work Programme (resolution number DT/2020/116).

Tātaritanga me ngā tohutohu

Analysis and advice

11.     A site visit was undertaken with mana whenua Te Kawerau a Maki and Ngāi Tai ki Tāmaki on 22 October 2019.  Iwi provided feedback that the play space should have a design fitting the natural coastal settings and supported incorporating māra hūpara.

12.     Consultation was undertaken to gather feedback on what the community would like to see at their local play space. The consultation involved an online survey between 11 to 25 September 2019, a letter drop to houses in a 500m radius of the playground and a local board Facebook post.

13.     Thirty-seven responses were received, and can be summarised as:

·        70% of respondents bring children to the playground aged between 5 and 12, and 46% brought children under 5 to the playground;

·        climbing play equipment was most favoured (60%), followed by jumping (44%) and creative play (42%), then swinging (36%) and nature play/balancing (36%);

·        30% requested natural and sustainable materials, including natural colours that fit in with the environment;

·        three respondents specifically requested māra hūpara (traditional Māori play elements);

·        the native birds that use the reserve's wetland area were often mentioned, some requesting the design incorporate educational elements about these birds;

·        drainage was noted as a big issue at this reserve; and

·        picnic tables and a bin were requested by a number of people.

14.     Landscape architects were engaged to undertake the design for the new play space at Oliver (Kawerau) Reserve.

15.     A concept design, provided as Attachment A, was developed in collaboration with Te Kawerau a Maki and Ngāi Tai ki Tāmaki. The design also included the community consultation feedback and the recommendations from the play and SunSmart provision audit adopted by the local board (resolution number DTCF/2019/92).

16.     The design includes the following:

·        sustainable materials, with all proposed play equipment being made in New Zealand

·        plastic was avoided as much as possible, however there were no suitable alternatives for the slide, given it will not be under shade

·        integration into the natural environment of the reserve;

·        incorporate māra hūpara / māori traditional play elements;

·        focus on climbing, sliding and swinging;

·        increase of the age range catered for;

·        reference to the native birds (to be included if budget allows);

·        improved drainage;

·        addition of a picnic table and rubbish bin; and

·        provision of native shade trees.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     All the existing vegetation will be retained, and new native trees and vegetation will be planted that complement the coastal revegetation in the reserve. The planting will ensure natural shade and that carbon absorption is improved at the site.

18.     The logs for the playful edging will be sourced from local reserve trees that have fallen or required removal, if some are available at the time of construction.

19.     Sustainable and locally sourced materials have been selected for the design.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     The design aligns with the play provision and SunSmart audit developed by the Parks, Sports and Recreation Department.

21.     There are no other council groups that will be impacted by this design.

22.     The design is supported by the area operations maintenance team in Community Facilities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     A workshop was held with the Devonport-Takapuna Local Board on 13 April 2021 to discuss the concept design. The board supported the concept in principle.

24.     The play space renewal aligns with outcome two in the Devonport-Takapuna Local Board Plan 2020, “Our parks, sports fields, community facilities, beaches and open spaces are well maintained to meet the recreation and social needs of our growing population”.

25.     Engagement with the Devonport Peninsula Trust and Restoring Takuranga Hauraki will be undertaken through the detailed design phase of the project to ensure that the plant species align with the restoration work undertaken by the trust.

26.     The concept design was sent to the 37 participants who responded in the early consultation, to gather feedback on the design. No objections to the design were received.

Tauākī whakaaweawe Māori

Māori impact statement

27.     All iwi with an interest in the Devonport-Takapuna Local Board area were invited to express their interest in the project. Te Kawerau a Maki and Ngāi Tai ki Tāmaki responded, indicating they would like to be involved in the project.

28.     Two design huis were undertaken with Te Kawerau a Maki and Ngāi Tai ki Tāmaki to ensure a collaborative design process. 

Ngā ritenga ā-pūtea

Financial implications

29.     The estimated cost to deliver this concept is $170,000. Therefore, the project can be delivered within the $187,760 budget available for this project.

30.     Any budget remaining after the detail design will be used to enhance the play value of the design, such as by adding the binoculars and wetland birds shown in Attachment A.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     Cost estimates are based on current product supply and installation costs. There is a risk these costs could change as the project progresses, due to product availability and supply. If the cost of delivery escalates over the budget this will be discussed with the local board before proceeding further with the project.

32.     Some of the existing play equipment has been identified as having less than three years of useable life left, until it becomes unsafe to use. The equipment may need to be closed to ensure public safety if it fails before the design can be delivered.

33.     Potential accidental discovery of archaeology will need to be considered during construction, given the coastal nature of the site.

34.     The consenting assessment revealed that the planning rules are very restrictive, due to the coastal protection zone. Therefore, the concept design proposes to locate the "large structures" in the permitted construction zone, (shown in the red triangle in Page 1 of Attachment A). This approach should minimise the consenting requirements and associated cost.

Ngā koringa ā-muri

Next steps

35.     Staff will progress to detailed design and construction tendering, with the intention of beginning construction in November 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Oliver (Kawerau) Reserve concept design

313

     

Ngā kaihaina

Signatories

Author

Kailtyn White – Senior Project Manager, Community Facilities  

Authorisers

Taryn Crewe – Axting General Manager, Community Facilities

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

18 May 2021

 

 

PDF Creator

PDF Creator

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Devonport-Takapuna Local Board

18 May 2021

 

 

Licence to occupy to the Korean Garden Trust at Barry's Point Reserve, 37 Fred Thomas Drive, Takapuna.

File No.: CP2021/05636

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To grant a licence to occupy to the Korean Garden Trust at Barry’s Point Reserve, 37 Fred Thomas Drive, Takapuna.

Whakarāpopototanga matua

Executive summary

2.       The Korean Garden Trust has applied for a licence to occupy a part of Barry’s Point Reserve, 37 Fred Thomas Drive, Takapuna.

3.       The land is held in fee simple by Auckland Council as a classified recreation reserve and is subject to the requirements of the Reserves Act 1977. Any new licence to occupy the land must be publicly notified in accordance with the Act.

4.       Public notification and iwi engagement has been completed. No submissions were received.

5.       The trust has successfully taken the necessary steps in obtaining landlord consent, landowner consent and Closed Landfill Asset Owner Approval. Council staff will work collaboratively with The Korean Garden Trust in the delivery of this project.

6.       This report recommends that the Devonport-Takapuna Local Board grant a new community licence to The Korean Garden Trust for 10 years with one right of renewal for a further 10 years.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      note the completion of public notification and iwi engagement of Auckland Council’s intention to grant a licence to occupy to The Korean Garden Trust.

b)      grant a licence to occupy to The Korean Garden Trust, 14,239.55m2 (more or less) on Pt Harbour Bed A SO 69231 at Barry’s Point Reserve, 37 Fred Thomas Drive, Takapuna (Attachment A to the report) on the following terms and conditions:

i)     term – 10 years with one right of renewal for a further 10 years, commencing 1 June 2021

ii)    rent: $1.00 plus GST per annum if demanded.

c)       note that all terms and conditions of the proposed licence to occupy be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and Reserves Act 1977.

Horopaki

Context

7.       This report considers a new licence to occupy for The Korean Garden Trust’s occupation of land at Barry’s Point Reserve, R 37 Fred Thomas Drive, Takapuna.

8.       The Devonport-Takapuna Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

Tātaritanga me ngā tohutohu

Analysis and advice

Barry’s Point Reserve

9.       Barry’s Point Reserve is located at the northern end of Shoal Bay and covers an area of almost 19 hectares. In recent years 2.43 hectares was taken under the Public Works Act 1981 to provide for the Akoranga Bus Station and link road through the reserve.

10.     Other activities on the reserve include the Lake House Art Centre, the Takapuna Golf Driving Range and the sports fields accessed from Fred Thomas Drive.

11.     Most of the land comprising the reserve was reclaimed from the bay by refuse landfilling. Therefore, there are restrictions on the types of recreational and community uses which can occur on the site and how the site is managed. However, these restrictions do not impact on the trust’s proposal.

Public notification and iwi engagement

12.     The Barry’s Point Reserve Management Plan that was adopted in August 2006 does not contemplate the proposed Korean Gardens specifically. However, the development of the area is in accordance with objective 3.7 General Recreational and Community Use of the management plan which states that suitable developments would include feature gardens, sculptures, artistic structures and band rotunda. As the proposed development and grant of a licence to occupy is not specified in the reserve management plan, public notification is required under Section 73 (4) of the Reserves Act 1977.

13.     Also required pursuant to Section four of the Conservation Act 1987 is engagement with iwi identified as having an interest in land in the Devonport-Takapuna Local Board area. 

14.     The proposed licence to occupy to The Korean Garden Trust was publicly notified on the Auckland Council website and in the North Shore Times on 8 October 2019 for one calendar month. At the end of the notification period, no submissions were received.

15.     Staff attended Mana Whenua Forum in December 2016 on the proposal, no concerns were raised.

16.     Iwi engagement was undertaken on the 17 December 2019. Iwi representatives were provided with a document outlining information about the land, the trust and the development plan, a site map of Barry’s Point Reserve with the proposed licence area outlined, a master plan of the development outlining all three stages and the Auckland Council Community Occupancy Guidelines. By close of business, 28 February 2020, no submissions were received.

The Korean Garden Trust

17.     The Korean Garden Trust (the trust) was formed in 2009 as a not-for-profit registered charitable trust. The trust was set up to develop and maintain a Korean Garden on land belonging to the former North Shore City Council for the benefit of the public.

18.     The purpose of the organisation is to arrange and participate in cultural projects designed to raise awareness and promote understanding of the Korean culture in Auckland.

19.     Through the development of the Korean Gardens, the trust intends to:

·   introduce Korean traditions and cultural heritage and to promote and uphold the image of Korean residents in the local New Zealand community;

·   introduce traditional Korean arts, contribute to better and further understanding about Korea; and

·   erect a war memorial stone which will be the focal point of the Korean War Veteran’s Memorial. The purpose of the stone is to commemorate Korean and New Zealand war veterans and educate future generations of the friendship between Korea and New Zealand.

Development stages and licence to occupy

20.     The Korean Gardens will be a three-stage development. The proposed licence to occupy is intended to allow development to commence (Attachment B).

21.     Stage one will involve the construction of the Veteran’s Garden which will include a war veteran’s park, garden walk and a memorial statue/stone monument. The timeframe to complete this is currently unknown. 

22.     The Community Occupancy Guidelines 2012 indicate that where a group wishes to develop council owned land with no fixed assets, a licence to occupy is appropriate. While there are assets being built in the form of memorials there are no areas of exclusive occupation by the trust.

23.     The proposed licence to occupy will allow for all stages of the development. The recommended term recognises the scale of the development and gives sufficient time for completion.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24.     There is no impact on greenhouse gas emissions as the proposal does not introduce any new source of emissions.  

25.     Climate change has the potential to impact the proposed licence area for the Korean Garden as it sits within a flood plain zone, predicted to be covered by flood water as a result of a 1-in-100-year rainstorm event by river of surface flood, as identified in the image below.

37 Fred Thomas Drive, Takapuna. Proposed licence area circled in Red.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     Parks, Sport and Recreation staff support the Korean Garden development at Barry’s Point Reserve in line with the approved resource consent (LUC60068027). The garden is contemplated in the approved refresh of the Barry’s Point Reserve Development Plan (2018). The garden is incorporated into the wider design of the reserve.

27.     A memo containing details and site plans of the proposed garden development was sent to the local board on 9 October 2020 seeking its feedback as landowner. No objections or questions regarding the proposal were received. Landowner approval was subsequently granted, by way of delegation, by the Land Advisory Team on 16 October 2020, subject to The Korean Garden Trust acquiring Closed Landfill Asset Owner Approval and a licence to occupy.

28.     Closed Landfill Asset Owner Approval was granted by Manager Closed Landfills on 12 March 2021. This approval includes works for the Stage 1 portion of the Korean Garden Design only.

29.     The project development is an item that is part of the Community Facilities, Project Delivery 2020/2021 Work Programme (resolution number DT/2020/116). Council staff have already initiated preliminary conversations with representatives of The Korean Garden Trust to develop the Korean Garden, stage 1 of the project. Staff will continue to support The Korean Garden Trust as they progress the delivery of the garden.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.     The Devonport-Takapuna Local Board is the allocated authority relating to local, recreation, sport and community facilities, including community leasing matters.

31.     The proposed licence to occupy to The Korean Garden Trust is an item on the Community Lease Work Programme for 2020/2021 adopted on 18 August 2020.

32.     The recommendations in this report support the Devonport-Takapuna Local Board Plan 2017 outcomes for:

·   parks, facilities and open spaces;

·   community participation and wellbeing; and

·   opportunity, prosperity and growth.

Tauākī whakaaweawe Māori

Māori impact statement

33.     Engagement with iwi identified as having an interest in land in the Devonport-Takapuna Local Board area has been undertaken. Staff engaged with iwi representatives via email correspondence on 17 December 2019.

34.     Iwi representatives were provided with a document outlining information about the land, the trust and the development plan, a site map of Barry’s Point Reserve with the proposed licence area outlined, a master plan of the development outlining all three stages and the Auckland Council Community Occupancy Guidelines.

35.     There was one request for additional information which was promptly provided. As at close of business on 28 February 2020, no submissions were received.

Ngā ritenga ā-pūtea

Financial implications

36.     On 21 April 2015 the Devonport-Takapuna Local Board resolved to allocate $150,000 of discretionary operational funding (OPEX) to The Korean Garden Trust to facilitate the initiation of Stage 1 of the Korean Garden project at Barry’s Point Reserve. These funds have been allocated in the collaborative delivery of the project and is identified as line item 2792 of the Community Facilities, Project Delivery 2020/2021 Work Programme.

37.     The trust will be funding the other two stages of the proposed Korean Garden through grants, community fundraising, and donations received though various Korean societies across New Zealand.

38.     As the asset owner, The Korean Garden Trust will be responsible for the ongoing maintenance of the gardens.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

39.     Should the Devonport-Takapuna Local Board resolve not to grant a licence to occupy to The Korean Garden Trust, this decision may be considered as a lack of good faith as:

·           the trust was established in 2009 to develop and maintain a Korean Garden; and

·           the trust’s intentions were endorsed by the former North Shore City Council.

40.     The Korean Gardens are expected to attract visitors to the reserve. As the existing carpark on the reserve is frequently used by visitors of the Lake House and the nearby sports fields, there is a risk there will be a lack of parking.

41.     With the future development of the reserve, Auckland Council will investigate extending and improving the car parking to cater for users should the existing carpark be insufficient. This improvement will be undertaken to serve the whole reserve rather than individual occupant needs.

Ngā koringa ā-muri

Next steps

42.     Subject to the Devonport-Takapuna Local Board decision, staff will work with representatives of The Korean Garden Trust to finalise the licence to occupy.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Korean Garden at Barry's Point Reserve, Takapuna - licence area

323

b

Korean Garden Master Plan - Staged Development

325

     

Ngā kaihaina

Signatories

Author

Deepal Chand - Community Lease Specialist

Authorisers

Taryn Crewe – Acting General Manager, Community Facilities

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

18 May 2021

 

 

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Devonport-Takapuna Local Board

18 May 2021

 

 









Devonport-Takapuna Local Board

18 May 2021

 

 

Endorsing the Business Improvement District (BID) targeted rate 2021/2022

File No.: CP2021/05254

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To recommend to the Governing Body the setting of the targeted rates for the Milford, Takapuna Beach and Devonport Business Improvement District (BID) programmes for the 2021/2022 financial year.

Whakarāpopototanga matua

Executive summary

2.       Business Improvement Districts (BIDs) are rohe within Tāmaki Makaurau, where local business and property owners have agreed to work together to improve their business environment, encourage resilience and attract new businesses and customers.

3.       Auckland Council supports business associations operating BID programmes, including Milford, Takapuna Beach and Devonport business associations, by collecting a targeted rate from commercial properties within a defined geographic area. The funds from the targeted rate are then provided by way of a BID grant to the relevant business association.

4.       Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body.

5.       Each business association operating a BID programme sets the BID grant amount at its Annual General Meeting (AGM) when members vote to approve an operational budget for the following financial year. This budget funds the implementation of a business plan that delivers programmes based on each association’s BID strategic priorities.

6.       Milford Business Association members approved a BID grant sum of $145,000 for 2021/2022. This figure is unchanged from the current financial year.

7.       Takapuna Beach Business Association members approved a BID grant sum of $443,895 for 2021/2022. This figure is unchanged from the current financial year.

8.       Devonport Business Association members approved a BID grant of $129,000. This figure is increased by 7.5% from the current financial year.

9.       The business associations operating BID programmes are incorporated societies that are independent of the council. However, to sustain public trust and confidence in the council, there needs to be a balance between the independence of the business association and the accountability for monies collected by a public sector organisation.

10.     For the council to be confident that the funds provided to the BID-operating business associations are being used appropriately, the council requires the BIDs to comply with the Business Improvement District (BID) Policy (2016) (Kaupapa Hereā-Rohe Whakapiki Pakihi), known as the BID Policy. 

11.     The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds.

12.     Staff are satisfied the Milford, Takapuna Beach and Devonport business associations sufficiently comply with the BID Policy.

13.     Staff propose the Devonport-Takapuna Local Board receives this report and recommends to the Governing Body the striking (setting) of the BID targeted rate sought by Milford, Takapuna Beach and Devonport business associations as part of the council’s Annual Budget 2021/2022 decision-making.

14.     After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2021. This enables Milford, Takapuna Beach and Devonport business associations to implement programmes that contribute to opportunity, prosperity, and growth thereby supporting the aspirations of the Devonport Takapuna Local Board Plan 2020.

15.     Devonport-Takapuna Local Board BID programmes, managed by the BID-operating business associations, will continue to play an important role in supporting their members facing two global challenges. A BID programme can support local businesses to mitigate some of the flow-on effects from the COVID 19 lockdowns through business resilience and recovery initiatives. A BID programme can also facilitate opportunities that address the climate change emergency, with a focus on sustainability.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      recommends to the Governing Body the setting of the targeted rate for inclusion in the Annual Budget 2021/2022 for the following Business Improvement District (BID) programme:

i.        $145,000 for Milford Business Association;

ii.       $443,895 for Takapuna Beach Business Association; and

iii.      $129,000 for Devonport Business Association.

 

 

Horopaki

Context

16.     Tāmaki Makaurau is projected to include approximately 660,000* more people  in the next 30 years. This level of population growth presents challenges and opportunities for Auckland town centres and commercial precincts.

17.     Business Improvement Districts (BIDs) are rohe within Auckland where local business and property owners have agreed to work together, with support from the council, to improve their business environment, promote innovation and attract new businesses and customers.

18.     BID programmes provide the opportunity for the council group to partner with business associations to seize on the opportunities from Auckland’s growth. 

19.     BID programmes encourage collaboration to achieve greater local outcomes. They provide a mechanism to enable local boards to engage with the business sector in local town centres and business areas in a coordinated way.

BID programmes provide essential support in building business resilience and aiding economic recovery

20.     The economy continues to be impacted by the flow-on effects from the COVID-19 pandemic and related lockdowns, affecting both retail-based town centres and industrial precincts.

21.     BID-operating business associations provide the local business leadership required to help their members to mitigate some of the economic effects of the pandemic through business resilience and recovery initiatives.

BID programmes are funded by a targeted rate on business ratepayers within a set area

22.     BID programmes are funded by a targeted rate applied to all commercially rated properties within a designated area around a town centre or commercial precinct.

23.     Auckland Council supports business associations operating BID programmes by collecting the targeted rates and providing these funds, in their entirety, by way of a BID grant to the relevant business association.

24.     This revenue is paid to the business association every quarter to provide a regular and sustainable income stream to implement an agreed work programme.

The BID Policy is the mechanism to ensure accountability for BID targeted rates

25.     Auckland Council’s Business Improvement District (BID) Policy (2016) (Kaupapa Here ā-Rohe Whakapiki Pakihi) ensures accountability for BID targeted rate funding and encourages good governance and programme management.

26.     The policy outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, amalgamating and disestablishing BID programmes; determines rating mechanisms; prescribes operating standards and guidelines; and sets accountability requirements.

Diagram A: From calculation to approval, how the BID targeted rate is set.

The business association sets the BID grant amount to deliver its work programme

27.     BID-operating business associations are provided with a rate modelling spreadsheet to help with their budget decision-making. The spreadsheet models any proposed changes to their current BID grant amount and, most importantly, how that influences the BID targeted rate for everyone who will pay it. When considering a change to the BID grant amount, the association’s board must take into account what the local business and property owners can afford.

28.     Each BID-operating business association prepares an annual business plan for the following financial year that will deliver programmes based on their strategic priorities and financial parameters.

29.     The cost of implementing that business plan is set out in an annual budget that the association’s board (governing committee) agrees will be recommended for approval by the business association membership.

30.     The AGM provides the forum where members vote to approve the operational budget and, in doing so, set the requisite BID grant amount for the following financial year.

Local boards are responsible for recommending the targeted rate if a BID complies with the BID Policy

31.     Under Auckland Council’s shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body. The local board should recommend the setting of the targeted rate if it is satisfied that the BID is substantially complying with the BID Policy.

32.     The Devonport-Takapuna Local Board approved a similar recommendation for the BID programme last year (resolution number DT/2020/60), as did 17 other local boards that have BID programmes operating in their rohe.

The Governing Body sets the targeted rate when it approves the Annual Budget

33.     The recommendations contained in this report are to put into effect with the Governing Body’s approval of the Annual Budget 2021/2022 and its striking (setting) of the targeted rates.

34.     In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorised to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

Tātaritanga me ngā tohutohu

Analysis and advice

35.     BID programmes are operated by independent business associations, and their programmes and services are provided according to their members’ stated priorities. In recognition of their independent status, the BID Policy does not prescribe standards for programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

Milford, Takapuna Beach and Devonport business associations complies with the BID Policy

36.     Staff are satisfied that Milford, Takapuna Beach and Devonport business associations has sufficiently met the requirements of the BID Policy.

37.     Staff require BID-operating business associations to provide to the council the following documents, and stay in touch with their local board at least once a year:

·   Current strategic plan – evidence of achievable medium- to long-term opportunities.

·   Audited accounts – assurance that the BID-operating business association is managing its members’ BID targeted rate funds responsibly.

·   Annual report on the year just completed – evidence that programmes are addressing priority issues that benefit BID targeted ratepayers.

·   Business plan for the coming year – detailed one-year programme, based on the strategic plan, to be resourced and achieved.

·   Indicative budget for the following year – Auckland Council’s Annual Budget requires targeted rates to be identified a year in advance to inform the Annual Budget process which sets all rates.

·   Board Charter – establishes guidelines for effective board governance and positive relationships between the association and its members.

·   Annual Accountability Agreement – certification that these requirements have been met.

·   Programme Agreement – a good faith agreement between each BID-operating business association and the council that sets basic parameters of the council-business association relationship.

·   AGM minutes – the provisional minutes of each business association’s 2020 AGM meetings which contain the resolution, voted on by members, confirming the BID grant amount for the 2021/2022 financial year.

38.     In addition, BID-operating business associations are required to inform the council staff of progress with other compliance requirements, including:

·   Incorporated Society registration – a current registration of the business association along with all required documents up to date.

·   Resolving problems or issues, if any – problems or issues that have an impact on the governance or operation of the BID programme.

 

39.     The BID Policy sets an annual compliance deadline of 10 March for the information to be forwarded to the council, as summarised in the table below.

 

Table 1: Business association’s compliance with the BID Policy as of 10 March 2021

 

Requirement

Financial Year 2019/2020

 

Milford Logo

Strategic Plan

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green  2019-2024

currently under review

2017-2022

Audited financials

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Annual Report

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Business Plan

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Indicative budget

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Board Charter

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Annual Accountability Agreement

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Annual meeting w/ local board

Nov 2020

Nov 2020

Nov 2020

Programme Agreement

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Greenvalid to 2023

valid to 2023

valid to 2023

Incorporated society registration

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

2020 AGM minutes (provisional)

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Resolving problems or issues

Nothing to record

Nothing to record

Nothing to record

 

40.     As Milford, Takapuna Beach and Devonport business associations have sufficiently complied with the BID Policy, staff advise the local board to recommend to the Governing Body the setting of the targeted rate.

 

Milford and Takapuna Beach Business Association retain the same BID grant amount for 2021/2022 whilst Devonport Business Association increases its BID grant amount.

41.     As shown in Table 2 below:

§ Milford’s BID targeted rate for 2021/2022 - $145,000 – is unchanged from the current financial year.

§ Takapuna Beach’s BID targeted rate for 2021/2022 - $443,896 – is unchanged from the current financial year.

§ Devonport’s BID target rate for 2021/2022 - $120,000 - is an increase of $9000.

Table 2: BID targeted rates comparison: 2021/2022 c.f. 2020/2021

 

 

   BID

 

2021/2022

 

2020/2021

 

Increase / %

Milford Logo

 

 

 

 

$145,000

 

 

$145,000

Nil

Last increase: 2020

 

 

 

$443,896

 

$443,896

 

Nil

Last increase: 2018

 

 

$120,000

 

$129,000

+$9000

+7.5%

 

42.     Of Tāmaki Makaurau’s 50 BID-operating business associations, 21 increased their targeted rates for 2021/2022 with the percentage increase ranging from between 1.7% to 10%. One reduced its income after a one-off increase (2020/2021) to fund America’s Cup-related activities.

Tauākī whakaaweawe āhuarangi

Climate impact statement

43.     Through targeted rate-funded advocacy and activities, BID-operating business associations, promote and often facilitate environmental sustainability programmes.

44.     From running carbon-reducing ‘shop local’ campaigns to promoting online channels and championing waste reduction and recovery programmes, there are many examples of BID programmes leading the local business sector’s response to the climate change emergency.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

45.     Advocacy is a key service provided by business associations and those with BID programme-funded personnel are at an advantage. BID-operating business associations ensure the views and ambitions of their members are provided to elected representatives and council teams, including CCOs, on those policies, plans, programmes and projects that impact them.

46.     The BID-operating business associations work with Auckland Unlimited (AU) on economic development initiatives, events and sustainability programmes.

47.     The BID-operating business associations also work constructively with both Panuku and Auckland Transport on often controversial proposals and projects.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

48.     The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member (or alternates) can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

Visions, plans aligned

49.     The BID-operating business associations and local board share an interest in the local rohe and are ambitious for its future and its people. They also share goals that include economic prosperity, community identity, placemaking and pride.

50.     Devonport-Takapuna Local Board BID programme/s tangibly support the vision and aspirations of the Devonport-Takapuna Local Board Plan 2020, best expressed in Outcome 5: Opportunity, prosperity, and growth.

Local rohe, local benefit, local funding

51.     Recommending that the Governing Body sets the targeted rates for Milford, Takapuna Beach and Devonport business associations means that the BID programme will continue to be funded from targeted rates on commercial properties within their respective current rohe. They will provide services in accordance with their members’ priorities as stated in their strategic plans.

52.     Devonport-Takapuna Local Board is among several local boards which provides additional funding to local business associations, however accountability for any grants is set by funding agreements between the local board and each business association. Those contractual obligations are separate from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori

Māori impact statement

53.     Māori make up more than 5.5% of the population living in the Devonport-Takapuna Local Board area, compared to 11.5% of Auckland* Individual business associations may, through operating their BID programme, identify opportunities for niche support or development of any Māori business sector in their rohe.

 

Ngā ritenga ā-pūtea

Financial implications

54.     There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in their district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the association every quarter.

55.     The targeted rate is payable by the owners of the commercial properties within the geographic area of the individual BID programmes.  In practice, this cost is often passed on to the business owners who occupy these properties.  This cost may be harder to meet at a time when businesses continue to be financially impacted by the flow-on effects of the COVID-19 lockdown restrictions. 

56.     The council last year extended its Rates Remission and Postponement Policy to commercial property owners as part of the Annual Budget 2020/2021 to help mitigate the impact of the targeted rate on those who are struggling financially. This policy will continue for the 2021/2022 financial year.

57.     If the Governing Body agrees with the BID targeted rates proposed by the local boards, the cost of the grants will be met from the existing operational budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

58.     There are no direct financial risks to the local board or the council that could result from this recommendation to endorse the BID targeted rates for these business associations.

59.     To sustain public trust and confidence in the council, there needs to be a balance between the independence of the BID-operating business associations and the accountability for monies collected by a public sector organisation.

60.     The rules and obligations of the BID Policy are intended to help minimise the potential for business associations to misuse BID targeted rate funds by requiring each BID to plan for their intended use, report on its activities to its members and to have its accounts audited.

61.     The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds.

62.     Economic disruption created by the flow-on effects of COVID-19 lockdowns will continue to be felt, in Auckland’s town centres and business precincts. The BID programme is an internationally proven approach to engage and empower local businesses.

Ngā koringa ā-muri

Next steps

63.     If the local board supports this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Annual Budget 2021/2022.

64.     After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2021, to the Milford, Devonport and Takapuna Beach BIDs. This enables each BID to implement programmes that improve their local business environment and support businesses as they recover from the flow-on effects from the COVID 19 lockdowns and help address the climate change emergency through sustainability initiatives.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Gill Plume - BID Senior Advisor

Authorisers

Rose Leonard - Manager Governance Services

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

18 May 2021

 

 

Local board feedback on Auckland Transport's Draft Regional Land Transport Plan

File No.: CP2021/05523

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve feedback on Auckland Transport’s (AT) draft Regional Land Transport Plan (RLTP).

Whakarāpopototanga matua

Executive summary

2.       The Devonport-Takapuna Local Board (the local board) considered the draft RLTP at their 20 April 2021 business meeting.  To ensure there was time sufficient time for the local board to consider and prepare feedback on the draft RLTP, the local board resolved the following:

18 Auckland Transport – Regional Land Transport Plan 2021

Resolution number DT/2021/37

MOVED by Chairperson A Bennett, seconded by Deputy Chairperson G Wood: 

That the Devonport-Takapuna Local Board:

a)   receive the Auckland Transport – Regional Land Transport Programme report

b)   request a local board workshop to discuss and develop draft feedback on the Regional Land Transport Programme (RLTP), noting that

i.    draft feedback will be placed on the meeting agenda for the board’s 18 May business meeting for adoption: and

ii.    local board feedback is required to inform decision-making by the Regional Transport Committee on / about 27 May, and subsequent decision-making by the Governing Body on 3 June.

3.       Staff held a workshop with the local board on 4 May 2021 and presented an overview of the draft RLTP, and key aspects of the document which may have opportunities and impacts for the local board area.

4.       Staff have prepared local board feedback on the draft RLTP, which also reflects additional comments and considerations from the workshop.  The local board’s feedback is included as Attachment A to this report.

5.       The full draft RLTP is also included as Attachment B to this report.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approve feedback on Auckland Transport’s draft Regional Land Transport Plan, as outlined in Attachment A to this report.

 

 

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board feedback on Auckland Transport's Draft Regional Land Transport Plan

343

b

Auckland Transport draft Regional Land Transport Plan

349

     

Ngā kaihaina

Signatories

Author

Tristan Coulson - Senior Local Board Advisor

Authoriser

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

18 May 2021

 

 

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Devonport-Takapuna Local Board

18 May 2021

 

 

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Devonport-Takapuna Local Board

18 May 2021

 

 

Economic Development Action Plan: Draft for feedback

File No.: CP2021/05746

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board feedback on the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

Whakarāpopototanga matua

Executive summary

2.       The council organisation and council-controlled organisations have worked collaboratively to develop the draft Economic Development Action Plan. This plan defines and agrees, for the next three years, the council family’s economic objectives and priorities and determines a coordinated course of action. The plan is limited to actions that are within the remit of council and council-controlled organisation (CCO) activities.

3.       The draft plan aligns with the 10-year budget and will inform the work programmes of relevant council family departments. The work is supported by the chief executives of council and all substantive council-controlled organisations.

4.       The draft plan outlines detailed actions within six areas of focus (‘workstreams’) as outlined in Attachment A. It reflects the guiding principles of transitioning towards a regenerative and low carbon economy, supporting economic opportunities for Māori, and responding to our communities of greatest need.

5.       There will be targeted engagement on the draft plan, including with iwi, advisory panel members and business groups. Feedback will be sought until 14 June 2021.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

b)      provide feedback by 14 June 2021 for consideration in the final draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

Horopaki

Context

6.       In August 2020, the CCO Review Panel delivered its report alongside 64 recommendations which were endorsed in full by the Governing Body. The review stated that council and all substantive council-controlled organisations (CCOs) should together define the economic outcomes for Auckland and agree on how to achieve and measure them. The review also acknowledged the need for better coordination and definition of responsibilities for local economic development within the council family. The Economic Development Action Plan forms part of council’s response to that review.

7.       The plan is not a long-term strategy and does not replace the Economic Development Strategy 2012. The priorities and focus over the next three years, however, consider direction from council’s existing strategies i.e., the Auckland Plan 2050, Economic Development Strategy 2012, Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and Kia Ora Tāmaki Makaurau: Council’s Māori Outcomes Framework.

Tātaritanga me ngā tohutohu

Analysis and advice

8.       Comprehensive background work to support the development of the action plan has been completed by the Chief Economist Unit (CEU), the Auckland Plan Strategy and Research Department (APSR) and Auckland Unlimited. This includes a report from the CEU providing a profile of Auckland’s economy over the last 10 years, the impact of Covid-19 on the Auckland economy, and the main roadblocks to recovery. The same report also identified areas where the council group can have a material impact on economic development. Key areas are:

·        assets

·        procurement

·        land use and zoning

·        regulatory processes

·        travel network

·        town centres

·        pricing

·        skills and investment attraction

·        tourism attraction

·        social support services

·        coordination of responses through partnerships.

9.       There has also been an extensive review of plans and strategies across the council and CCOs to identify common economic development themes. These were: innovation and technology, Māori economy, regenerative, resilient, low carbon economy, workforce transition, competitive high-value sectors, local economic development, infrastructure, and culture and creativity.

10.     This background work formed the basis for six workstreams:

·        Destination Tāmaki Makaurau: attracting people and investment

·        Local Tāmaki Makaurau: enabling thriving local economies

·        Skilled Tāmaki Makaurau: supporting quality jobs and skill development

·        Future Tāmaki Makaurau: preparing businesses for the future

·        Enabled Tāmaki Makaurau: infrastructure enabling economic development

·        Enabled Tāmaki Makaurau: regulations that enable economic development.

11.     Each workstream has both council and CCO staff representation. These workstreams have developed a set of actions with responsibilities and timeframes as detailed in this draft plan. A monitoring framework will be developed to ensure roles, responsibilities and accountabilities of council and each CCO are clearly defined as they relate to the actions in the draft plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan has provided direction to the development of the draft plan, aspiring to a more resilient economy that is regenerative, inclusive, local and enables Aucklanders to thrive.

13.     The draft action plan has embedded the guiding principle of ‘transitioning to a regenerative and low carbon economy’ into each of its six workstreams. The development of actions is underpinned by kaitiakitanga and considers how resources used give back to nature and increase value through reuse and renewal. Where applicable, actions broadly encourage a decrease in greenhouse gas emissions, low carbon products and services, climate innovation, and less dependency on natural resources.

14.     The actions presented in this draft action plan will go through a further climate impact assessment using tools developed by the Chief Sustainability Office. The results of this assessment will be incorporated into the final plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     The draft plan responds to the CCO review recommendation for council and all CCOs to together define the economic outcomes for Auckland and agree on how to achieve and measure them. The actions in the draft plan will be shared and accountabilities of council and each CCO well defined. Some CCOs will have a more active role than others.

16.     The scope and development of the Economic Development Action Plan has been agreed to through the council and CCO Chief Executives’ group. This group is updated with progress on the plan as appropriate. The project team includes a representative and contribution from each CCO. 

17.     The scope of the plan is limited to actions that are within the remit of council and CCO activities. A review and discussion document of the council group’s levers that materially contribute to economic development formed the basis for this draft plan (refer to Attachment B).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     Each workstream of the plan will have a local impact, acknowledging the interdependency of local economies and the regional economy. The draft plan includes the focus area ‘Local Tāmaki Makaurau: enabling thriving local economies’ and has been informed by the recent local board plans’ local economic priorities.

19.     The Local Tāmaki Makaurau workstream seeks to clarify what the Auckland Council group will do to support the local economies of Auckland. This includes setting out the roles that each part of the group plays in delivering actions, while also setting the foundations to help the group identify the economic places (sub-regional and local) of Auckland and deliver outcomes at the local level.

20.     A memo was distributed on 17 February 2021 to inform local board members of the development of council’s Economic Development Action Plan 2021-24 and to outline the process for local board feedback to the plan. At the request of the local board chairpersons, the draft plan will be provided at all local board business meetings in May 2021 with written feedback by formal resolution provided to the project leads by 14 June 2021.

Tauākī whakaaweawe Māori

Māori impact statement

21.     Kia Ora Tāmaki Makaurau has provided direction to the development of the draft plan, in particular, the Kia ora te Umanga mahi objective of supporting economic opportunities for Māori businesses and iwi organisations. The draft plan has also considered direction from the Auckland Plan 2050, the Kaitiaki Forum’s strategic plan and the Independent Māori Statutory Board’s Issues of Significance (2017) as they relate to Māori economic development.

22.     The draft action plan has embedded the guiding principle of ‘supporting economic opportunities for Māori’ into each of its six workstreams. The development of actions will consider partnership opportunities with mana whenua and mataawaka, a focus on equity and addressing systemic barriers, and identifying new economic opportunities for Māori.

23.     The project team have communicated with iwi from the commencement of the project to determine and initiate the preferred process of engagement for each iwi. This draft plan will be sent to all iwi for input and feedback through to 14 June 2021.

Ngā ritenga ā-pūtea

Financial implications

24.     The scope of the Economic Development Action Plan states that actions will be funded within the existing 10-year Budget 2021-2031 and therefore, no additional funding is required. The draft plan identifies some actions that rely on external funding sources and partnerships.

25.     At the advice of the finance division, budget alignment is demonstrated in the draft plan at both the group of activity and CCO / council directorate level.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     The draft plan outlines actions that require a commitment from the responsible directorate to include in their work programmes and within their existing budgets. The monitoring framework will include regular progress reporting to ensure effective implementation of the action plan.

27.     This action plan is an internal document, outlining work to be done within the remit of council and its CCOs. The content of the plan builds on earlier consultation undertaken in the development of key strategies that have provided direction. Input and feedback for this action plan has therefore been targeted to key groups.

Ngā koringa ā-muri

Next steps

28.     The draft plan will be distributed to the key groups that have been engaged from the commencement of the project. Feedback will be considered until 14 June 2021.

29.     The final Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24 and its monitoring framework will be presented to the Parks, Arts, Community and Events committee on 8 July 2021 for adoption.

 

DAs:    Please add 2nd author James Robinson, Head of Strategy and Planning, Auckland Unlimited

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Economic Development Action Plan

441

b

Auckland's economic recovery and council's role

475

     

Ngā kaihaina

Signatories

Authors

Janelle Breckell - Principal Strategic Advisor

Authorisers

Louise Mason - GM Local Board Services

Jacques Victor - GM Auckland Plan Strategy and Research

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

18 May 2021

 

 

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Devonport-Takapuna Local Board

18 May 2021

 

 

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Devonport-Takapuna Local Board

18 May 2021

 

 

Local Board Views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters

File No.: CP2021/05747

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To invite the local board to provide its views on the council-initiated Plan Change 60 – Open Space (2020) and Other Rezoning Matters (PC60).

Whakarāpopototanga matua

Executive summary

2.       Decision-makers on a plan change to the Auckland Unitary Plan must consider local boards’ views on the plan change, if the relevant local boards choose to provide their views.

3.       Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including plan changes. A local board can present local views and preferences when that view is expressed by the whole local board.[1]

4.       On 28 January 2021, Auckland Council notified Plan Change 60. Submissions closed on 1 March 2021. The plan change includes 105 sites (in some cases, a site comprises more than one lot) and aims to rezone land to:

(a)   recognise land recently vested or acquired as open space;

(b)   correct zoning errors or anomalies (including rezoning land to better reflect its use);

(c)   facilitate Panuku Development Auckland’s (Panuku) land rationalisation and disposal process; or

(d)   facilitate Kainga Ora’s and Auckland Council redevelopment of certain neighbourhoods.

5.       One hundred and six submissions have been received on the proposed plan change. The vast majority of these oppose Panuku’s rezoning and land disposal. In summary there are 15 submissions in support of the plan change, four in support but seeking amendments, 85 in opposition and two out of scope.

6.       No iwi authority has made a submission in support or opposition to Plan Change 60.

7.       This report is the mechanism for the local board to resolve and provide its views on Plan Change 60 should it wish to do so. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      provide local board views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters.

b)      appoint a local board member to speak to the local board views at a hearing on Plan Change 60.

c)       delegate authority to the chairperson of the Devonport-Takapuna Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing.

Horopaki

Context

8.       Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.[2]

9.       If the local board chooses to provide its views, the planner includes those views in the hearing report. Local board views are included in the analysis of the plan change, along with submissions.

10.     If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who decide on the plan change.

11.     This report provides an overview of the proposed plan change to the Auckland Unitary Plan (AUP), and a summary of submissions’ key themes.

12.     The report does not recommend what the local board should convey, should the local board decide to convey its views on plan change 60. The planner must include any local board views in the evaluation of the plan change. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

13.     The key theme from submissions is opposition to the proposed rezonings relating to Kainga Ora/Auckland Council redevelopment and Panuku’s land rationalisation and disposal. Attachment A identifies the land parcels that are the subject of submissions.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     Plan Change 60 affects land across the Auckland region.

15.     The purpose of the proposed plan change is to rezone land to either:

(a)  recognise land recently vested or acquired as open space;

(b)  correct zoning errors or anomalies (including rezoning land to better reflect its use);

(c)  facilitate Panuku’s land rationalisation and disposal process; or

(d)  facilitate Kainga Ora’s and Auckland Council redevelopment of certain neighbourhoods.

16.     The Section 32 Report and details of the plan change are available from the council’s website at Plan Change 60. The council’s planner, and other experts, will evaluate and report on:

·   Section 32 Report that accompanies the plan change;

·   submissions; and

·   the views and preferences of the local board, if the local board passes a resolution.

17.     Submissions were made by 106 people/organisations as outlined below.

Submissions

Number of submissions

In support

15

In support but requesting change(s)

4

In opposition

85

Out of scope

2

Total

106

 

 

18.     Key submission themes are listed below.

Oppose the rezoning of:

·   142 Triangle Road, Massey (Maps 4 & 37)

·   1-5 Lippiatt Road, Otahuhu (Map 73)

·   23 Waipuna Road, Mount Wellington (Map 75)

·   12R Rockfield Road, Ellerslie (Map 76)

·   11R Birmingham Road, Otara (Map 77)

·   2R Keeney Court, Papakura (Map 78)

·   Walkway adjacent to 45 Brandon Road, Glen Eden (Map 79)

·   45 Georgina Street, Freemans Bay (Map 81)

·   36 Cooper Street, Grey Lynn (Map 82)

·   13 Davern Lane, New Lynn (Map 85)

·   67 East Street, Pukekohe (Map 86)

·   Princes Street West, Pukekohe (Map 87)

·   R105 Stott Avenue, Birkenhead (Map 93)

·   26 Princes, Otahuhu (Map 96).

Support the rezoning but request an alternative zone:

·   2157 East Coast Road, Stillwater (Map 71).

Both support for and opposition to the rezoning:

·   50 Mayflower Close, Mangere East (Map 100)

·   62 Mayflower Close, Mangere East (Map 105).

Support for rezoning or further information required:

·   1337 Whangaparaoa Road, Army Bay (Map 104).

19.     The key reasons for submission opposing the plan change include:

·   opposed to the rezoning of pocket parks – they are needed to support intensification and for social and environmental benefits;

·   loss of valuable reserve land;

·   few parks in the area;

·   significant negative effect on enjoyment of our neighbourhood/ adverse effects on property and locality;

·   park has significant cultural heritage associations and natural value;

·   contradicts Auckland Unitary Plan heritage policies;

·   inadequate public notification;

·   green areas needed in more intensive housing areas;

·   contrary to climate change/greenhouse effects – green spaces are needed for low carbon Auckland Council;

·   inconsistent with Auckland Unitary Plan objectives and policies;

·   park has trees which will be lost with rezoning and development;

·   site is an overland flow path and flood plain;

·   property values will be adversely affected;

·   loss of walkway and critical linkage;

·   sale of spaces is desperate revenue gathering/selling due to Covid is short-sighted;

·   subsequent building will severely impact on sunlight and amenities of adjoining sites;

·   contrary to Auckland Council’s declaration of a climate emergency, open space network plans, National Policy Statement – Urban Development – well functioning environments, open space provision policy, Auckland Plan 2050, the Urban Ngahere Strategy;

·   site is a Significant Ecological Area and part of a wildlife corridor and refuge; and

·   inconsistent with local board’s goal of increasing tree canopy.

20.     Information on individual submissions, and the summary of all decisions requested by submitters, is available from council’s website: Plan Change 60

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     Several submissions raised specific climate concerns. These relate to the loss of locally accessible open space and the associated vegetation, particularly mature trees.

22.     The council’s climate goals as set out in Te Taruke-a-Tawhiri: Auckland’s Climate Plan are:

·   to reduce greenhouse gas emissions to reach net zero emissions by 2050; and 

·   to prepare the region for the adverse impacts of climate change.

23.     The local board could consider if Plan Change 60:

·   will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions (e.g. does it encourage car dependency, enhance connections to public transit, walking and cycling or support quality compact urban form)

·   prepare the region for the adverse impacts of climate change. That is, does the proposed plan change elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     Panuku is a council-controlled organisation that resulted from the merging of Auckland Council Property Limited and Waterfront Auckland. One of the roles of Panuku is the release of land or properties that can be better utilised by others.

25.     In conjunction with Auckland Council’s Stakeholder and Land Advisory team, Panuku have identified 26 council-owned parcels of land which are either surplus to requirements or they are part of a Panuku regeneration project (i.e. a series of projects and initiatives, designed to kickstart the transformation process and bring about changes that will help centres prosper in the future). Those parcels considered to be surplus to requirements have been cleared for sale by Auckland Council.

26.     Auckland Council’s decision to dispose of or sell the land parcels is separate from the zoning of the land. Zoning is a method used to implement the Auckland Unitary Plan’s objectives and policies and to achieve the purpose of the Resource Management Act 1991 (RMA). The merit of any rezoning of land (from open space to residential or business) therefore must be assessed against the purpose of the RMA and the relevant Auckland Unitary Plan objectives and policies. Other relevant considerations which will be considered in the section 42A hearing report include the Auckland Plan 2050, Auckland’s Climate Plan and the Urban Ngahere Strategy and open space network plans.

27.     Auckland Transport made a submission in relation to the rezoning of 1337 Whangaparaoa Road, Army Bay. The key matter raised is the traffic effects of rezoning the Whangaparaoa Golf course from Residential – Single House to Open Space – Sport and Active Recreation zone.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     The plan change affects sites throughout the Auckland region and feedback is therefore sought from all local boards.

29.     Factors the local board may wish to consider in formulating its view:

·   interests and preferences of people in local board area;

·   well-being of communities within the local board area;

·   local board documents, such as the local board plan and local board agreement; and / or

·   responsibilities and operation of the local board.

30.     A memo was sent to all local boards on 27 October 2020 outlining the proposed changes, the rationale for them and the likely plan change timeframes.

31.     This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the plan change.

Tauākī whakaaweawe Māori

Māori impact statement

32.     If the local board chooses to provide its views on Plan Change 60 it may also comment on matters that may be of interest or importance to Māori generally. In the 2018 census, approximately 11.5 per cent (or 181,194) of the Auckland region’s population identified as Māori.

33.     Plans and Places consulted with all iwi authorities when it prepared Plan Change 60. On 27 October 2020, a memorandum outlining the draft proposed plan change was sent to all Auckland’s 19 mana whenua entities and the Tupuna Maunga Authority as required under the RMA.

34.     Comments were received from:

·   Ngāti Manuhiri – asking for an extension of time to 11 December 2020 to enable a discussion with their governance arm

·   Waikato Tainui – they will support mana whenua to take the lead role on such plan changes

·   Tupuna Maunga Authority – their interest is those sites that are within Height Sensitive Areas or regionally Significant Volcanic Viewshafts.

35.     No iwi authorities made a formal submission.

36.     The hearing report will include analysis of Part 2 of the RMA which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi.[3] The plan change does not trigger an issue of significance as identified in the Schedule of Issues of Significance and Māori Plan 2017.[4]

Ngā ritenga ā-pūtea

Financial implications

37.     Panuku’s land rezoning and rationalisation (26 land parcels) is part of the Auckland Council’s financial recovery.

38.     The draft Long-term Plan 2021-2031 proposes the selling of surplus properties and reinvesting the proceeds into critical infrastructure for the city. Over the next three years, Auckland Council is seeking to increase these sales to return $70 million a year to invest in Auckland.

39.     The 26 land parcels that are part of this plan change form part of the $70 million return sought.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     There is a risk that the local board will be unable to provide its views and preferences on the plan change if it doesn’t pass a resolution. This report provides:

·   the mechanism for the local board to express its views and preferences if it so wishes; and

·   the opportunity for a local board member to speak at a hearing.

41.     If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

42.     The power to provide local board views regarding the content of a plan change cannot be delegated to individual local board member(s).[5] This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

43.     The planner will include, and report on, any resolution(s) of the local boards in the Section 42A hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

44.     The planner will advise the local boards of the decision on the plan change request by memorandum.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

The land parcels in PC60 that are the subject of submissions

503

b

Auckland Unitary Plan Operative in Part: Proposed Plan Change 60

505

c

24R Linwood Avenue, Forrest Hill: Further Information

511

     

Ngā kaihaina

Signatories

Author

Tony Reidy - Team Leader Planning

Authorisers

Eryn Shields - Team Leader  Regional, North West and Islands

John Duguid - General Manager - Plans and Places

Louise Mason - GM Local Board Services

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

18 May 2021

 

 

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Devonport-Takapuna Local Board

18 May 2021

 

 

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Devonport-Takapuna Local Board

18 May 2021

 

 

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Devonport-Takapuna Local Board

18 May 2021

 

 

Chairpersons' Report

File No.: CP2021/00585

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for the Chairperson of the Devonport-Takapuna Local Board to provide updates on the projects and issues relevant to the board.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive and thank Chairperson R Jackson for her verbal report

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Rhiannon Foulstone-Guinness - Democracy Advisor

Authoriser

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

18 May 2021

 

 

Elected Members' Reports

File No.: CP2021/00595

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for the members of the Devonport-Takapuna Local Board to provide updates on the projects and issues they have been involved in since the April 2021 Meeting

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive and thank member George Wood for his written report.

b)      receive and thank members for their verbal reports.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

George Wood Member Report May 2021

517

     

Ngā kaihaina

Signatories

Author

Rhiannon Foulstone-Guinness - Democracy Advisor

Authoriser

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

18 May 2021

 

 

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Devonport-Takapuna Local Board

18 May 2021

 

 

Devonport-Takapuna Local Board - Record of Workshops April 2021

File No.: CP2021/00605

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide a record of Devonport-Takapuna Local Board workshops held during April 2021.

Whakarāpopototanga matua

Executive summary

2.       At the workshop held on Tuesday 06 April 2021, the board was briefed on:

·    Local Board Services

-     Maori Responsiveness

-     Draft Work Programmes 2021/2022

·    Finance

-     Review Performance Measures

3.       At the workshop held on Tuesday 13 April 2021, the board was briefed on:

·    Parks, Sports and Recreation

-     Te Kete Rukuruku

·    Local Board Services

-     Draft Work Programmes 2021/2022 Session Two

·    Community Facilities

-     Kawerau/Oliver Reserve Playspace

-     Linwood Reserve Playspace

-     Queens Parade Boat Ramp

·    Auckland Transport

-     Regional Land Transport Plan

·    Governance Framework Review

-     Service Levels and Funding project recommendations

4.       At the workshop held on Tuesday 27 2021, the board was briefed on:

·    Community Engagement Unit

-     Emergency Housing

·    Finance

-     2021/2022 Fees and charges

·    Local Board Services

-     Long Term Plan / 10-Year Budget 21-31 Consultation Feedback

5.       Records of these workshops are attached to this report.

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the records of the workshops held in April 2021

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board Workshop Record - 06 April 2021

541

b

Devonport-Takapuna Local Board Workshop Record - 13 April 2021

545

c

Devonport-Takapuna Local Board Workshop Record - 27 April 2021

553

     

Ngā kaihaina

Signatories

Author

Rhiannon Foulstone-Guinness - Democracy Advisor

Authoriser

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

18 May 2021

 

 

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Devonport-Takapuna Local Board

18 May 2021

 

 

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Devonport-Takapuna Local Board

18 May 2021

 

 

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Devonport-Takapuna Local Board

18 May 2021

 

 

Governance Forward Work Calendar

File No.: CP2021/00618

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an update on reports to be presented to the board for 2021.

Whakarāpopototanga matua

Executive summary

2.       The governance forward work calendar was introduced in 2016 as part of Auckland Council’s quality advice programme. The calendar aims to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by the local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

3.       The calendar also aims to provide guidance to staff supporting local boards and greater transparency for the public. The calendar is updated monthly, reported to local board business meetings, and distributed to council staff.

4.       The May 2021 governance forward work calendar for the Devonport-Takapuna Local Board is provided as Attachment A. The information contained within this attachment is as accurate as possible under covid-19 circumstances.

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board governance forward work calendar for May 2021 as set out in Attachment A of this agenda report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Calendar May 2021

559

     

Ngā kaihaina

Signatories

Author

Rhiannon Foulstone-Guinness - Democracy Advisor

Authoriser

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

18 May 2021

 

 

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[1] Local Government (Auckland Council) Act 2009, section 15(2)(c)

[2] Local Government (Auckland Council) Act 2009, ss15-16.

 

[3] Resource Management Act 1991, section 8.

[4] Schedule of Issues of Significance and Māori Plan 2017, Independent Māori Statutory Board

[5] Local Government Act 2002, Schedule 7, clause 36D.