Kōmiti ā Pūtea, ā Mahi Hoki /
Finance and Performance Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Finance and Performance Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on 20 May 2021 at 10.00am.

 

present

 

Chairperson

Cr Desley Simpson, JP

 

Deputy Chairperson

Cr Shane Henderson

 

Members

Cr Dr Cathy Casey

 

 

Deputy Mayor Cr Bill Cashmore

 

 

Cr Pippa Coom

 

 

Cr Linda Cooper, JP

 

 

Cr Angela Dalton

 

 

Cr Chris Darby

 

 

Cr Alf Filipaina

 

 

Cr Christine Fletcher, QSO

From 10.04am, Item: 6.1

 

Mayor Hon Phil Goff, CNZM, JP

From 10.10am, Item: 6.1

 

Cr Richard Hills

 

 

Cr Tracy Mulholland

 

 

Cr Daniel Newman, JP

 

 

Cr Greg Sayers

From 10.12am, Item: 6.1

 

Cr Sharon Stewart, QSM

 

 

IMSB Chair David Taipari

Until 1.51pm, Item C1

 

Cr Wayne Walker

From 10.05am, Item: 6.1

 

Cr John Watson

From 10.10am, Item: 5.1

 

Cr Paul Young

 

 

 

ABSENT

 

Members

Cr Josephine Bartley

 

 

IMSB Member Renata Blair

 

 

Cr Fa’anana Efeso Collins

 

 

 

ALSO PRESENT

 

 

Brenda Brady, Deputy Chairperson

Henderson-Massey Local Board

 

 


Finance and Performance Committee

20 May 2021

 

 

 

1          Apologies

 

Resolution number FIN/2021/32

MOVED by Chairperson D Simpson, seconded by Cr S Henderson:  

That the Finance and Performance Committee:

a)         accept the apologies from Cr J Bartley and IMSB Member R Blair for absence and Cr E Collins for lateness, on council business.

CARRIED

Note:   Subsequently, Cr E Collins did not join the meeting.

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number FIN/2021/33

MOVED by Chairperson D Simpson, seconded by Cr P Young:  

That the Finance and Performance Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 22 April 2021, including the confidential section, as a true and correct record.

CARRIED

 

 

Acknowledgement

 

The meeting observed a moment’s silence to acknowledge the recent passing of Andrew Crocker, Chief Executive Officer of Ngāti Whātua Ōrākei Whai Rawa.  Chair Simpson advised the meeting that Mr Crocker was part of the Crocker property management family and had been the Chief Executive of Whai Rawa since 2017.  He was a friend, valued and respected member of the Ngāti Whātua Ōrākei Whai Rawa whānau.

 

 

Cr R Hills entered the meeting 10.02am.

 

 

4          Petitions

 

There were no petitions.

 

 

Note:   The chairperson accorded precedence to Item 6 – Local Board Input at this time.

 


 

 

6

Local Board Input

 

6.1

Local Board Input - Henderson Massey Local Board - Proposed disposal of land at Te Atatū Peninsula

 

Brenda Brady, Deputy Chair of the Henderson-Massey Local Board addressed the committee regarding a proposed disposal of land at Te Atatū Peninsula.

 

Cr C Fletcher entered the meeting at 10.04am.
Cr W Walker entered the meeting at 10.05am.
Mayor P Goff entered the meeting at 10.10am
Cr G Sayers entered the meeting at 10.12am.

 

Resolution number FIN/2021/34

MOVED by Chairperson D Simpson, seconded by Cr S Henderson:  

That the Finance and Performance Committee:

a)    receive and thank Brenda Brady, Deputy Chair of the Henderson-Massey Local Board for her presentation regarding a proposed disposal of land at Te Atatū Peninsula.

CARRIED

 

 

5          Public Input

 

5.1

Public Input - Te Atatū Investments - Proposed disposal of land at Te Atatū Peninsula

 

Tania Billingsley and Helen Moore, Te Atatū Investments addressed the committee in relation to a proposed disposal of land at Te Atatū Peninsula. 

Leo Hills, traffic engineer and Richard Knott, urban designer answered questions raised during the item.

A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr J Watson entered the meeting at 10.19am.

 

Resolution number FIN/2021/35

MOVED by Chairperson D Simpson, seconded by Cr C Fletcher:  

That the Finance and Performance Committee:

a)      receive and thank Tania Billingsley, Te Atatū Investments, for her presentation on behalf of Helen Moore, regarding a proposed disposal of land at Te Atatū Peninsula.

CARRIED

 

Attachments

a     20 May 2021 - Finance and Performance Committee, Item 5.1 - Public Input - Te Atatū Investments - Proposed disposal of land at Te Atatū Peninsula - PowerPoint presentation

 


 

 

5.2

Public Input - Matua Hakiaha - Proposed disposal of land at Te Atatū Peninsula

 

Matua Hakiaha addressed the committee in relation to a proposed disposal of land at Te Atatū Peninsula.

A video was shown.

Leo Hills, traffic engineer answered questions raised during the item.

 

Resolution number FIN/2021/36

MOVED by Cr T Mulholland, seconded by Chairperson D Simpson:  

That the Finance and Performance Committee:

a)      receive and thank Matua Hakiaha for his presentation regarding a proposed disposal of land at Te Atatū Peninsula.

CARRIED

 

 

Cr A Filipaina left the meeting 11.08am
IMSB Chair D Taipari left the meeting 11.08am.

 

 

Note:   Item 6 – Local Board Input was considered prior to Item 5 – Public Input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8

Presentations from the Auckland Regional Amenities

 

Matt Williams, Chief Executive Officer and Denise Bovaird, Chairperson – Surf Life Saving Northern Region addressed the committee.

 

IMSB Chair D Taipari returned to the meeting 11.19am.
Cr A Filipaina returned to the meeting 11.20am.

 

Shaan Hulena, General Manager – Auckland Rescue Helicopter Trust addressed the committee.

 

Jonathan Bielski, Chief Executive Officer and Graeme Pinfold, Director – Auckland Theatre Company addressed the committee.

 

Barbara Glaser, Chief Executive and Geraint Martin, Chairperson – Auckland Philharmonia Orchestra addressed the committee and a PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number FIN/2021/37

MOVED by Chairperson D Simpson, seconded by Cr L Cooper:  

That the Finance and Performance Committee:

a)      thank the representatives from Auckland Philharmonia Orchestra; Auckland Rescue Helicopter Trust; Auckland Theatre Company; and Surf Life Saving Northern Region for their attendance and the information provided.

CARRIED

 

Attachments

a     20 May 2021 - Finance and Performance Committee, Item 8 - Presentations from the Auckland Regional Amenities - Auckland Philharmonia Orchestra PowerPoint presentation

 

 

9

Disposal Recommendation Report - part of 16 Amersham Way, Manukau

 

Resolution number FIN/2021/38

MOVED by Cr A Filipaina, seconded by Deputy Mayor BC Cashmore:  

That the Finance and Performance Committee:

a)      approve subject to the satisfactory conclusion of any required statutory processes the disposal of the property at 16 Amersham Way, Manukau, being a parcel of approximately 650 m² in front of Kotuku House that is being created by the legalisation of Osterley Way, and

b)      agree that final terms and conditions be approved under the appropriate delegations.

CARRIED

 

 

The meeting adjourned at 12.17pm and reconvened at 12.47pm.

 

Cr C Darby, Cr A Filipaina, Cr R Hills, Mayor P Goff, Cr C Fletcher, Cr D Newman and IMSB Chair D Taipari were not present.

 

 

10

Auckland Council Group and Auckland Council quarterly performance report for the 9 months ended 31 March 2021

 

A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Cr A Filipaina returned to the meeting 12.48pm.
Mayor P Goff returned to the meeting 12.48pm.
Cr D Newman returned to the meeting 12.49pm.
Cr C Darby returned to the meeting 12.53pm.
Cr R Hills returned to the meeting 12.53pm.
IMSB Chair D Taipari returned to the meeting 12.55pm.

 

Resolution number FIN/2021/39

MOVED by Chairperson D Simpson, seconded by Mayor P Goff:  

That the Finance and Performance Committee:

a)      receive the Auckland Council Group and Auckland Council quarterly performance report for the nine months ended 31 March 2021.

CARRIED

 

Attachments

a     20 May 2021 - Finance and Performance Committee, Item 10 - Auckland Council Group and Auckland Council quarterly performance report for the 9 months ended 31 March 2021 - PowerPoint presentation

 

 

11

Emergency Budget 2020/2021 - Update May 2021

 

A PowerPoint presentation was given, along with the Dashboard.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number FIN/2021/40

MOVED by Chairperson D Simpson, seconded by Deputy Mayor BC Cashmore:  

That the Finance and Performance Committee:

a)      receive the update on progress for financial year 2020/2021.

b)      note that Auckland Council has fully achieved the $120 million council organisation savings target.

CARRIED

 

Attachments

a     20 May 2021 - Finance and Performance Committee, Item 11 - Emergency Budget 2020/2021 - Update May 2021 - PowerPoint presentation

b     20 May 2021 - Finance and Performance Committee, Item 11 - Emergency Budget 2020/2021 - Update May 2021 - Dashboard

 

 

12

Treasury Management Policy review

 

Cr C Fletcher returned to the meeting at 1.14pm.

 

Resolution number FIN/2021/41

MOVED by Chairperson D Simpson, seconded by Deputy Mayor BC Cashmore:  

That the Finance and Performance Committee:

a)      note the amendments made to the Treasury Management Policy.

b)      approve the revised Treasury Management Policy (Attachment A of the agenda report).

CARRIED

 

 

13

Summary of Finance and Performance Committee information memoranda and briefings, including the Forward Work Programme - 20 May 2021

 

Resolution number FIN/2021/42

MOVED by Chairperson D Simpson, seconded by Cr S Henderson:  

That the Finance and Performance Committee:

a)      receive the progress on the 2021 forward work programme as appended in Attachment A of the agenda report.

b)      receive the Summary of Finance and Performance Committee information memorandum and briefings as at 20 May 2021.

CARRIED

 

 

14        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

15        Procedural motion to exclude the public

Resolution number FIN/2021/43

MOVED by Chairperson D Simpson, seconded by Cr S Henderson:  

That the Finance and Performance Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       CONFIDENTIAL: Disposal of Land at Te Atatū Peninsula

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains information regarding a third party's commercial activities.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

1.15pm            The public was excluded.

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

 

2.40pm            The public was re-admitted.

 

 


 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL: Disposal of Land at Te Atatū Peninsula

 

Resolution number FIN/2021/44

MOVED by Cr C Fletcher, seconded by Deputy Mayor BC Cashmore:  

That the Finance and Performance Committee:

c)      confirm that the resolutions, report and attachments remain confidential until reasons for confidentiality no longer exist.

 

 

2.40pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Finance and Performance Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................