I hereby give notice that an ordinary meeting of the Franklin Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 25 May 2021

9.30am

The Stevenson Room
Level One Franklin the Centre
12 Massey Ave
Pukekohe

 

Franklin Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Andrew Baker

 

Deputy Chairperson

Angela Fulljames

 

Members

Malcolm Bell

 

 

Alan Cole

 

 

Sharlene Druyven

 

 

Lance Gedge

 

 

Amanda Kinzett

 

 

Matthew Murphy

 

 

Logan Soole

 

 

(Quorum 5 members)

 

 

 

Denise Gunn

Democracy Advisor

 

14 May 2021

 

Contact Telephone: 021 981 028

Email: denise.gunn@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Franklin Local Board

25 May 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - Life Education Trust Counties Manukau                                     6

8.2     Deputation - The Lighthouse Trust                                                                    6

8.3     Deputation - Maraetai Beach Boating Club                                                       6

8.4     Deputation - Glenbrook VIntage Railway                                                          7

9          Public Forum                                                                                                                  7

10        Extraordinary Business                                                                                                7

11        Franklin Transitional Rates Grants                                                                              9

12        Franklin Local and Multiboard Grant Round Two 2020/2021 grant allocations   19

13        Endorsing Business Improvement District (BID) targeted rates for 2021/2022   35

14        Economic Development Action Plan: Draft for feedback                                       43

15        Local Board Views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters                                                                                                                          47

16        Draft Auckland Fire Plan 2021-2024                                                                          55

17        Classification of Reserves, Barber Road Bombay and Bremner Road Drury      59

18        Approval for a new private road name at 536 Papakura-Clevedon Road, Ardmore                                                                                                                                       65

19        Acknowledging the change in location for three new public road names and one new private road name at 741 & 801 Paerata Rise, Pukekohe, by Grafton Downs Limited                                                                                                                          71

20        Urgent Decision by Franklin Local Board to provide feedback towards a governing body submission on congestion pricing in Auckland                                            79

21        Urgent Decision by Franklin Local Board to provide feedback on the draft Decision-making Responsibilities of Auckland Council's Governing Body and local boards policy                                                                                                                           103

22        Governance Forward Work Calendar April 2021                                                   123

23        Franklin Local Board workshop records                                                                127

24        Consideration of Extraordinary Items

 


1          Welcome

 

The Chair will open the meeting and welcome everyone present.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Franklin Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 4 May 2021, and also the ordinary minutes of its meeting held on Tuesday, 27 April 2021, as  true and correct records.

 

 

5          Leave of Absence

 

Chair Andrew Baker requests a leave of absence from Monday 23 August to Friday 27 August 2021.

 

6          Acknowledgements

 

The Franklin Local Board wish to acknowledge Inspector Dianne Lane of Counties Manukau Police for the work she undertook during the COVID-19 lockdowns.

The Franklin Local Board wish to acknowledge Counties Manukau Police Senior Sergeant Jono (Jonathon) Chappell for the work he undertook during the COVID-19 lockdowns

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.


 

 

8.1       Deputation - Life Education Trust Counties Manukau

Te take mō te pūrongo

Purpose of the report

1.       Lincoln Jefferson representing the Life Education Trust Counties Manukau will be attending the meeting.

Whakarāpopototanga matua

Executive summary

2.       Lincoln Jefferson will be addressing the board on the work of Life Education Trust Counties Manukau.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      thank Lincoln Jefferson from the Life Education Trust Counties Manukau for his attendance and presentation.

 

 

 

8.2       Deputation - The Lighthouse Trust

Te take mō te pūrongo

Purpose of the report

1.       Bill Deed will be in attendance on behalf of the Lighthouse Trust to address the board.

Whakarāpopototanga matua

Executive summary

2.       The Lighthouse Trust is taking this opportunity to update the board on their work

3        Topics covered will be an update on website development, maintenance and concreting of remainder of steps, state of the roadway, power and water provision, increased visitor numbers over the summer months and ideas for potential future development.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      thank Bill Deed on behalf of the Lighthouse Trust for his attendance and presentation.

 

 

 

8.3       Deputation - Maraetai Beach Boating Club

Te take mō te pūrongo

Purpose of the report

1.       The Maraetai Beach Boating Club will be attending the Franklin Local Board business meeting to address the board.

Whakarāpopototanga matua

Executive summary

2.       Murray Kimpton, Club Commodore of the Maraetai Beach Boating Club, will be in attendance to address the board.

3.       The club wishes to provide a short presentation on a recently completed project supported by the local board.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      thank Murray Kimpton, Club Commodore of the Maraetai Beach Boating Club, for his attendance and presentation.

 

 

 

8.4       Deputation - Glenbrook VIntage Railway

Te take mō te pūrongo

Purpose of the report

1.       Tim Kerwin, General Manager of Glenbrook Vintage Railway (GVR), will be in attendance to address the board.

Whakarāpopototanga matua

Executive summary

2.       The General Manager of Glenbrook Vintage Railway will address the board on GVR projects. 

3.       Aaron Wong (Financial Administrator for GVR) will also attend to answer questions or cover any specific financial-related matters. 

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      thank Tim Kerwin, General Manager of Glenbrook Vintage Railway, and Aaron Wong, Financial Administrator, for their attendance and presentation on projects underway with the Glenbrook Vintage Railway.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Franklin Local Board

25 May 2021

 

 

Franklin Transitional Rates Grants

File No.: CP2021/06046

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the next steps for the transitional rates grants held by the Franklin Local Board.

Whakarāpopototanga matua

Executive summary

Overview of transitional rates grants

2.       At the end of the 2017/2018 year the council removed the legacy rates remission schemes carried over from the former councils. These schemes provided community and sporting groups in some parts of Auckland with property rates relief.

3.       To minimise the impact on the recipients of these schemes, the Governing Body provided transitional rates grants for three years, from 2018/2019 ending on 30 June 2021. These grants were available automatically on the same terms as the original legacy remission schemes. Recipients of the grants were notified in 2017/2018 that the scheme would be limited to three years.

4.       Budget for local grants (including inflation) was allocated to local boards for 10 years so boards could eventually integrate them into their community support programme. As the transitional rates grants are automatically distributed, local boards do not currently have authority to make decisions on the use of these funds. $62,000 was paid to 34 organisations in the Franklin local board area in 2020/2021. Details of these grants are in Attachment A to the report.

5.       With the transitional grants now expiring, the board must decide how to utilise the associated budget. The board can choose to either:

·    let the grants end, and reallocate the budget

·    amend their grants programme criteria to enable rates grants to continue on a temporary or permanent basis.

6.       Franklin Local Board has six “low value grants” (four grants less than $500, and two which pay 10 per cent or less of the total property rates). Removal of these grants is unlikely to have a significant impact on the recipients. The remaining 28 “high value grants” provide a more material level of support to local community organisations, and the impact of their removal is unclear.

7.       If the board wishes to continue to support existing beneficiaries and enable integration of community rates funding into their grants programme they should:

·    amend their grants programme criteria to enable rates grants to continue for any high value grants the board considers are broadly aligned with the board’s community funding strategy. This can be done when the board reviews its grants programme criteria

·    retain the budget for these grants in the Asset Based Services (ABS) budget as a separate line item. This enables the grants to be considered as part of the Governance Framework Review of funding for asset-based services.


 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      note that transitional rates grants are ending 30 June 2021

b)      retains the budget for the transitional rates grants as Asset Based Services (ABS) budget as a separate line item, with discretion over its future allocation

c)      request that the board’s grants programme criteria be amended if the board wishes to maintain support for current beneficiaries of the transitional rates grants.

 

Horopaki

Context

8.       Transitional rates grants replaced rates remission schemes for community organisations that were inherited from Franklin District Council (FDC), North Shore City Council (NSC), Rodney District Council (RDC) and Auckland Regional Council (ARC). The district and city council schemes were only available to properties within the relevant former district. The regional scheme was only available to properties not covered by a district or city council scheme.

9.       The removal of legacy rates remissions and options for transition were consulted on alongside the 10-year Budget 2018-28.  Following consideration of feedback from remission recipients, local boards and the general public, the Governing Body decided to remove the legacy remissions, and introduce a transitional grants scheme for three years, ending 30 June 2021. Under the criteria agreed by the Governing Body, grants were automatically available to organisations that:

·    received a legacy rates remission for community organisations in the 2017/2018 financial year; and

·    continued to meet the criteria and conditions of the original remission scheme.

10.     The amount of support provided by the grants was determined by the original remission scheme. Each scheme offered differing amounts of support. The district and city council schemes remitted 50 to 100 per cent of the rates, while the regional scheme provided five to 10 per cent of the general rates.

Transitional Rates Grants

11.     In 2020/2021, 169 local transitional rates grants were made to 104 local organisations. The total value of these grants was $400,000. Of these, 66 grants are less than $500, and are paid as a credit to the rate account for the qualifying property. The remaining 103 grants are paid directly to the bank account of the beneficiary.

12.     The Franklin Local Board holds 34 transitional rates grants. Thirty-two of these grants are made under the criteria of the Franklin District Council scheme, with the remaining two under the Auckland Regional Council scheme. The grants range from $400 to $11,800 and pay between 2 and 100 per cent of the rates for the qualifying property. Details of Franklin Local Board transitional rates grants paid in 2020/2021 are provided in Attachment A.

Tātaritanga me ngā tohutohu

Analysis and advice

13.     All recipients of the rates transition grants were advised that the grants were limited to three years. At the end of the scheme recipients are to be advised of any other options for support, such as local and regional grants programmes.

14.     Staff recognise that in some cases recipients may not be fully prepared for the end of the transition grants scheme and/or that local boards may wish to provide for further support. Two options for this are set out below and assessed against the following criteria:

·    managing impact for recipients

·    administration cost.

Options

15.     Staff did not consider retaining the transitional rates grants in their current form. The transition rates grants process consumes significant administrative resource. This includes rates specialists to manually calculate grants amounts and to generate rates credits for low value grants. Resource for this work is no longer available in the rates team. 

Option one: Status quo:  grants end and recipients may seek support through existing grants programmes

Option two: amend Franklin Local Board grants programme: to enable rates grants to continue on a temporary or permanent basis using a simplified grants process.

16.     The Franklin Local Board’s current grant programme does not identify assistance with rates as a criteria or priority. If the board decides to retain the transitional rates grant in some form the board’s grant programme will need to be updated to set the criteria for this grant. This can be part of the board’s review of the grant programme in April/May.

Assessment of options

Managing the impact on recipients

17.     Four of the Franklin grants are below $500 and the two grants related to the former ARC scheme pay less than five per cent of the property rates. These grants provided limited support and their ending is unlikely to have a significant impact on the recipients.

18.     The remaining 28 grants are above $500 and pay between 40 and 100 per cent of the property rates. These grants may provide a significant level of support to the recipient organisations. To minimise impacts on the recipients, the board can consider whether it is appropriate to continue to offer rates assistance through their grants programme.

19.     Option one may impact higher value grant recipients. Option two manages any impact on higher value grants recipients.

Administration cost

20.     Option one has no associated administration cost.

21.     Option two will require administrative resource. The grants team is able to administer rates grants within their current resources if the following changes to the grants are made:

·        removal of all low value grants that are unlikely to have a significant impact on the recipient. This includes grants below $500 which are currently paid by a rates credit, and grants related to the Auckland Regional Council legacy scheme (which pay less than 10 per cent of the total rates for a property.)

·        calculating all remaining grants by applying the average rates increase to the previous year’s grants.

Conclusion

22.     Administration costs are lower for option one but the impact on recipients of higher value grants is unclear. Option two mitigates the impact on recipients of higher value grants while grants continue to be offered. This option can be undertaken within current council

23.     The decision on whether to continue to offer rates grants belongs with the board. If the board wishes to continue to support recipients on a temporary or permanent basis then it can amend its grant criteria when the board’s grant programme is reviewed in April/May.

Retaining the grants on a transitional basis provides the board with additional time to consider the future of the grants. It also enables the use of this funding to be considered as part of the Governance Framework Review.


 

Local board budgets

24.     The funding for transitional rates is currently held and will remain as Asset Based Services (ABS) budget. The amount of budget allocated to each board is a function of the value of rates remitted in each board area under the legacy remission schemes.

25.     If transitional rates grants are to be continued, funding should be retained in the Asset Based Services budget under Community Services group of activities. This ensures there is no impact on the board’s Locally Driven Initiative budget allocation. This approach also enables these grants to be included in the equity-based funding allocation being considered by the Governance Framework Review. Boards will retain decision making responsibility for these grants.

26.     If transitional rates grants are removed, the associated funding is available to the board for reallocation. While these funds will remain within the ABS budget, they can be used to support Local Discretionary Initiatives (LDI) such as the board’s community grants programme without impacting on LDI budget allocations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27.     The effects of climate change were not a consideration when the existing transitional rates grants established. Integrating the transitional rates grants into the local boards community grants programmes will enable local boards to consider climate impacts in the future application of these funds.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council controlled organisations were not required for preparation of this advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29.     This report advises the board of their options now that the transitional grants scheme is ending. The local impacts of the proposal are set out in the report.

Tauākī whakaaweawe Māori

Māori impact statement

30.     No Māori organisations are receiving funding through the transitional rates grants. Māori land is eligible for support under the Rates remission for Māori freehold land policy. This policy is not under review.

Ngā ritenga ā-pūtea

Financial implications

31.     The financial implications are set out in the report. The Franklin Local Board has $62,000 in transitional rates grants budget that it can reallocate. Twenty-eight of the 34 grants held by the board provide a significantly level of support to the recipients. The board can opt to amend its grant programme to continue the grants to minimise impacts to recipients.

32.     If the board decided not to continue the grants it can reallocate the budget. The budget will continue to be held as Community Services ABS operating expenditure and the use of these funds will be considered through the Governance Framework Review.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     Removal of transitional rates grants may cause hardship for some organisations.
This report advises the board of the options available to them to manage any impacts.

Ngā koringa ā-muri

Next steps

34.     If the board chooses to retain some or all of its grants then it will need to amend its grant programme criteria to include rates grants. This can be completed in April and May 2021 as part of the annual review of local boards grant programmes

35.     A letter will be issued to all recipients of transitional rates grants informing them of the changes and any future options for support as appropriate.

36.     Decisions on future allocation of the funds for transitional rates grants can be made through the board’s budgeting process.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Franklin Local Board Transitional Rates

15

      

Ngā kaihaina

Signatories

Author

Faithe Smith - Lead Financial Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

25 May 2021

 

 

PDF Creator

PDF Creator

PDF Creator


Franklin Local Board

25 May 2021

 

 

Franklin Local and Multiboard Grant Round Two 2020/2021 grant allocations

File No.: CP2021/05438

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline applications received for Franklin Local and Multiboard Grants Round Two 2020/2021.

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received in Franklin Local Board Round Two 2020/2021 including multi-board applications (refer to Attachments B and C).

3.       The Franklin Local Board adopted the Franklin Local Grants Programme 2020/2021 on 24 March 2020 (refer to Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

4.       The Franklin Local Board has set a total community grants budget of $126,000.00 for the 2020/2021 financial year.

5.       A total of $9,548 has been allocated to Quick Response Round One 2020/2021, $51,157 to Local Grants Round One and $15,385 to Quick Response Round Two. An underspend of $63,000 has also been reallocated to the community grants budget. This leaves a total of $112,910 to be allocated to the remaining local grant and quick response round.

6.       Twenty-seven applications were received for Franklin Local Grant Round Two 2020/2021 totalling $170,524.85, and eight multiboard applications totalling $30,152.00. The combined requested amount is $200,676.85.

 

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      agree to fund, part-fund or decline each application in Franklin Local Grants and Multiboard Round Two 2020/2021, listed in Table One and Table Two below.  

Table One: Franklin Local Grants Round Two 2020/2021 grant applications

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2103-202

Rotary Club of Pohutukawa Coast Incorporated Charitable Trust

Sport and recreation

Towards the Rotary Allfit Coastal Fun Run on 7 November 2021

$7,453.00

Eligible

 

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2103-203

Akerei-Maresala-Thomson

A & K Thomson Limited

Community

Towards the operational costs for the Tulai Mentoring Programme in Pukekohe High School from 21 July to 16 December 2021.

$10,000.00

Eligible

LG2103-205

Waiuku Toy Library

Community

Towards an outdoor storage shed for the Waiuku Toy Library

$3,250.00

Eligible

LG2103-206

UpsideDowns Education Trust

Community

Towards supporting children with disabilities with speech and language therapy in the Franklin Local Board area

$3,000.00

Eligible

LG2103-207

Connecting Together

Community

Towards an accessible therapy group for children, including venue hire, fees and wages.

$1,000.00

Eligible

LG2103-208

New Netball Team Limited

Sport and recreation

Towards the Northern Comets training venue at the indoor arena at the Bruce Pulman Park.

$2,000.00

Eligible

 

 

 

 

 

 

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2103-210

Life Education Trust Counties Manukau

Community

Towards the operational costs for the health and wellbeing courses in Pokeno and Clevedon Schools from 31 June to 26 June 2021.

$4,198.60

Eligible

LG2103-211

Graeme Dingle Foundation Auckland

Community

Towards the delivery of KiwiCan in term two for the Graeme Dingle Foundation at Pukekohe North School.

$3,000.00

Eligible

LG2103-212

The Salvation Army New Zealand

Community

Towards a contribution for the fortnightly community meal provided in Tobin Street Pukekohe.

$2,600.00

 

LG2103-213

Youthline Auckland Charitable Trust

Community

Towards a contribution for the Franklin portion of the Youthline Helpline services from 1 June to 31 March 2022.

$5,000.00

Eligible

LG2103-214

Rotary Club of Pukekohe Incorporated Charitable Trust

Sport and recreation

Towards running costs for a cycling event at the Pukekohe Motorsport track, including venue hire, electronics, sound system, portaloos, website and promotions, ambulance and a mobile payment device.

$10,000.00

 

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2103-215

Whitford Playcentre

Community

Towards bark for the Whitford Playcentre garden.

$3,237.25

Eligible

LG2103-217

Waiuku Museum Society Incorporated

Historic Heritage

Towards the painting and conservation of the heritage buildings at the Waiuku Museum.

$13,000.00

 

LG2103-218

Joan Loader Knitting Grannies Incorporated

Community

Towards baby wool to knit clothing for babies at Middlemore and wool for knee rugs for elderly patients.

$3,000.00

 

LG2103-219

St Andrews Community Trust

Arts and culture

Towards artist fees and advertising for the “Sundays at St Andrews" from 6 June 2021 to 1 May 2022.

$2,700.00

Eligible

LG2103-220

Raukatauri Music Therapy Trust

Arts and culture

Towards the venue hire, transport, and therapist fees for the music therapy sessions from 1 June 2021 to 31 May 2022.

$4,885.42

Eligible

LG2103-221

Bloom Pukekohe

Community

Towards greenhouse shelving for Bloom Pukekohe, a supervised learning programme for people with disabilities.

$2,007.90

Eligible

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2103-222

Environmental Education for Resource Sustainability Trust

Environment

Towards the purchase and delivery of 250 native plants and 20 classroom recycling bins to schools and preschools in Franklin

$1,908.45

Eligible

LG2103-223

Waiuku Golf and Squash Club

Arts and culture

Towards the 100-year centenary mural depicting the history of the golf club.

$2,047.98

Eligible

LG2103-224

Pukekohe Christmas Parade Committee

Pukekohe Business Association

Events

Towards the Pukekohe Christmas Parade on 5 December 2021 including St Johns fees and the traffic management plan costs.

$3,654.25

Eligible

LG2103-226

Arogya Mantra

Arts and culture

Towards the "Franklin Diwali Delight" a pop-up performance to showcase Indian dance by professional dancers on 30 October 2021.

$10,000.00

Eligible

LG2103-227

Dream Big Trust

Community

Towards "Dream Big in the Park" in Kennelly and McShane Street parks from 1 July to 6 October 2021, including coaching and mentoring fees, advertising, food, travel, and prizes.

$17,582.00

Eligible

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2103-228

Howick Tourism Incorporated trading as East Auckland Tourism

Community

Towards the 2021 and 2022 social media strategy and campaigns

$30,000.00

Eligible

LG2103-230

Howick Tourism Incorporated trading as East Auckland Tourism

Community

Towards design and printing of 10,000 new Franklin and East Auckland tourism maps, 12 months advertising on the times.co.nz website and the12 month East Auckland application fee

$10,000.00

Eligible

LG2103-231

Howick Tourism Incorporated trading as East Auckland Tourism

Community

Towards the coordinator remuneration for East Auckland Tourism from 1 July to 31 December 2021.

$5,000.00

Eligible

LG2103-232

Howick Tourism Incorporated trading as East Auckland Tourism

Community

Towards the six-month maintenance of the search engine and optimisation of the advertising activity and updating the East Auckland Tourism website

$6,000.00

Eligible

LG2103-234

New Zealand Council of Victim Support Groups Incorporated

Community

Towards the victim support volunteer programme in Pukekohe

$4,000.00

Eligible

Total

 

 

 

$170,524.85

 

 

Table Two: Franklin Local Grants Round Two 2020/2021 multi-board grant applications:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

MB2021-210

YMCA North Incorporated

Community

Towards the delivery cost of three, week long, sports camps for South Auckland intermediate schools

$10,000.00

Eligible

MB2021-211

Auckland Events Company Limited

Events

Towards the logistical costs to deliver the “Food Truck Series” event at various locations between September 2021 and April 2022

$1,212.00

Eligible

MB2021-214

Auckland Softball Association Incorporated

Sport and recreation

Towards operating expenses for the Auckland Softball Association

$3,000.00

Eligible

MB2021-221

Habitat for Humanity Northern Region Limited

Community

Towards heating items, volunteer costs and transport for whanau winter warming packs from 1 June 2021 to 30 September 2021

$2,000.00

Eligible

MB2021-228

Re-Creators Charitable Trust

Community

Towards the costs for upcycling workshops and to provide educational services in the local board area

$4,766.00

Eligible

MB2021-245

The Operating Theatre Trust

Arts and culture

Towards free theatre tickets for low decile school and early childhood centre children from 25 September 2021 to 31 November 2021

$2,174.00

Eligible

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

MB2021-253

KidsCan Charitable Trust

Community

Towards programme items including food, raincoats, shoes and socks for children attending the KidsCan low decile partner schools within the Auckland region

$5,000.00

Eligible

MB2021-267

OUTLine New Zealand Incorporated

Community

Towards a portion of general operating expenses including telephone and internet costs, printing, insurance, clinical supervision wages, training fees and volunteer costs.

$2,000.00

Eligible

Total

 

 

 

$30,152.00

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

 

Horopaki

Context

7.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds, and when these will open and close

·        any additional accountability requirements.

9.       Franklin Local Board adopted their grants programme for 2020/2021 on 24 March 2020. The document sets application guidelines for community contestable grants.

10.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

11.     The Franklin Local Board has set a total community grants budget of $126,000.00 for the 2020/2021 financial year.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.     The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     The focus of an application is identified as arts, community, events, sport and recreation, environment or heritage. Based on the focus of an application, a subject matter expert from the relevant department will provide input and advice.

15.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

17.     The board is requested to note that section 50 of the Community Grants Policy states:
 “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

18.     A summary of each application received through 2020/2021 Franklin Local Grants Round Two is provided (refer to Attachment B), along with multi-board applications (refer to Attachment C).

Tauākī whakaaweawe Māori

Māori impact statement

19.     The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

20.     Seventeen organisations applying in these rounds have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

21.     The allocation of grants to community groups or individuals is within the adopted Long-Term Plan 2018-2028 and local board agreements.

22.     The Franklin Local Board has set a total community grants budget of $126,000.00 for the 2020/2021 financial year.

23.     A total of $9,548 has been allocated to Quick Response Round One 2020/2021, $51,157 to Local Grants Round One and $15,385 to Quick Response Round Two. An underspend of $63,000 has also been reallocated to the community grants budget. This leaves a total of $112,910 to be allocated to the remaining local grant and quick response round.

24.     Twenty seven applications were received for Franklin Local Board Local Grants Round Two 2020/2021 requesting a total amount of $170,524.85, and eight multiboard applications requesting a total amount of $30,152.00. The combined requested amount is $200,676.85.

25.       Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes including information in this report and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

27.     Following the Franklin Local Board allocating funding for round two local grants, grants staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Franklin Local Grants Programme 2020/2021

29

b

Franklin Local Grants Round Two 2020/2021 grant applications (Under Separate Cover)

 

c

Franklin Multi Board Grants Round Two 2020/2021 grant applications (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Eugene Sutton - Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

25 May 2021

 

 

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Franklin Local Board

25 May 2021

 

 

Endorsing Business Improvement District (BID) targeted rates for 2021/2022

File No.: CP2021/05275

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To recommend to the Governing Body the setting of the targeted rates for the Pukekohe and Waiuku Business Improvement District (BID) programmes for the 2021/2022 financial year.

Whakarāpopototanga matua

Executive summary

2.       Business Improvement Districts (BIDs) are rohe within Tāmaki Makaurau, where local business and property owners have agreed to work together to improve their business environment, encourage resilience and attract new businesses and customers.

3.       Auckland Council supports business associations operating BID programmes, including Pukekohe and Waiuku business associations, by collecting a targeted rate from commercial properties within a defined geographic area. The funds from the targeted rate are then provided by way of a BID grant to the relevant business association.

4.       Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body.

5.       Each business association operating a BID programme sets the BID grant amount at its Annual General Meeting (AGM) when members vote to approve an operational budget for the following financial year. This budget funds the implementation of a business plan that delivers programmes based on each association’s BID strategic priorities.

6.       Pukekohe Business Associations members approved a BID grant sum of $462,000 for 2021/2022. This figure is unchanged from the current financial year.

7.       Waiuku Business Associations member approved BID grant of $135,025 for 2021/2022. This figure is also unchanged from the current year.

8.       The business associations operating BID programmes are incorporated societies that are independent of the council. However, to sustain public trust and confidence in the council, there needs to be a balance between the independence of the business association and the accountability for monies collected by a public sector organisation.

9.       For the council to be confident that the funds provided to the BID-operating business associations are being used appropriately, the council requires the BIDs to comply with the Business Improvement District (BID) Policy (2016) (Kaupapa Here ā-Rohe Whakapiki Pakihi), known as the BID Policy. 

10.     The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds.

11.     Staff are satisfied Pukekohe and Waiuku business associations sufficiently complies with the BID Policy.

12.     Staff propose the Franklin Local Board receives this report and recommends to the Governing Body the striking (setting) of the BID targeted rate sought by Pukekohe and Waiuku business associations as part of the council’s Annual Budget 2021/2022 decision-making.

13.     After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2021. This enables Pukekohe and Waiuku to implement programmes that contribute to: Outcome 1: Our strengths generate local opportunity and prosperity, thereby supporting the aspirations of the Franklin Local Board Plan 2020.

14.     Franklin Local Board’s BID programmes, managed by the BID-operating business associations, will continue to play an important role in supporting their members facing two global challenges. A BID programme can support local businesses to mitigate some of the flow-on effects from the COVID 19 lockdowns through business resilience and recovery initiatives. A BID programme can also facilitate opportunities that address the climate change emergency, with a focus on sustainability.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2021/2022 for the following Business Improvement District (BID) programme:

i.        $462,000 for Pukekohe Business Association.

ii.       $135,025 for Waiuku Business and Development Association.

 

Horopaki

Context

BID programmes promote economic well-being and collaboration with the council

13.     Tāmaki Makaurau is projected to include approximately 660,000 (SOURCE: Auckland Council Growth Model 2021-2051 (“i11v6”) more people in the next 30 years. This level of population growth presents challenges and opportunities for Auckland town centres and commercial precincts.

14.     Business Improvement Districts (BIDs) are rohe within Auckland where local business and property owners have agreed to work together, with support from the council, to improve their business environment, promote innovation and attract new businesses and customers.

15.     BID programmes provide the opportunity for the council group to partner with business associations to seize on the opportunities from Auckland’s growth. 

16.     BID programmes encourage collaboration to achieve greater local outcomes. They provide a mechanism to enable local boards to engage with the business sector in local town centres and business areas in a coordinated way.

BID programmes provide essential support in building business resilience and aiding economic recovery

17.     The economy continues to be impacted by the flow-on effects from the COVID-19 pandemic and related lockdowns, affecting both retail-based town centres and industrial precincts.

18.     BID-operating business associations provide the local business leadership required to help their members to mitigate some of the economic effects of the pandemic through business resilience and recovery initiatives.

BID programmes are funded by a targeted rate on business ratepayers within a set area

19.     BID programmes are funded by a targeted rate applied to all commercially rated properties within a designated area around a town centre or commercial precinct.

20.     Auckland Council supports business associations operating BID programmes by collecting the targeted rates and providing these funds, in their entirety, by way of a BID grant to the relevant business association.

21.     This revenue is paid to the business association every quarter to provide a regular and sustainable income stream to implement an agreed work programme.

The BID Policy is the mechanism to ensure accountability for BID targeted rates

22.     Auckland Council’s Business Improvement District (BID) Policy (2016) (Kaupapa Here ā-Rohe Whakapiki Pakihi) ensures accountability for BID targeted rate funding and encourages good governance and programme management.

23.     The policy outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, amalgamating and disestablishing BID programmes; determines rating mechanisms; prescribes operating standards and guidelines; and sets accountability requirements.

Diagram A: From calculation to approval, how the BID targeted rate is set.

The business association sets the BID grant amount to deliver its work programme

24. BID-operating business associations are provided with a rate modelling spreadsheet to help with their budget decision-making. The spreadsheet models any proposed changes to their current BID grant amount and, most importantly, how that influences the BID targeted rate for everyone who will pay it. When considering a change to the BID grant amount, the association’s board must take into account what the local business and property owners can afford.

25.     Each BID-operating business association prepares an annual business plan for the following financial year that will deliver programmes based on their strategic priorities and financial parameters.

26.     The cost of implementing that business plan is set out in an annual budget that the association’s board (governing committee) agrees will be recommended for approval by the business association membership.

27.     The AGM provides the forum where members vote to approve the operational budget and, in doing so, set the requisite BID grant amount for the following financial year.

Local boards are responsible for recommending the targeted rate if a BID complies with the BID Policy

28.     Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body. The local board should recommend the setting of the targeted rate if it is satisfied that the BID is substantially complying with the BID Policy.

29.     The Franklin Local Board approved a similar recommendation for the BID programme last year (resolution number FR/2020/35), as did 17 other local boards that have BID programmes operating in their rohe.

The Governing Body sets the targeted rate when it approves the Annual Budget

30.     The recommendation in this report is put into effect with the Governing Body’s approval of the Annual Budget 2021/2022 and its striking (setting) of the targeted rates.

31.     In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorised to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

Tātaritanga me ngā tohutohu

Analysis and advice

32.     BID programmes are operated by independent business associations, and their programmes and services are provided according to their members’ stated priorities. In recognition of their independent status, the BID Policy does not prescribe standards for programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

Both Pukekohe and Waiuku Business Associations complies with the BID Policy

33.     Staff are satisfied that Pukekohe and Franklin business associations have sufficiently met the requirements of the BID Policy.

34.     Staff require BID-operating business associations to provide to the council the following documents, and stay in touch with their local board at least once a year:

·   Current strategic plan – evidence of achievable medium- to long-term opportunities.

·   Audited accounts – assurance that the BID-operating business association is managing its members’ BID targeted rate funds responsibly.

·   Annual report on the year just completed – evidence that programmes are addressing priority issues that benefit BID targeted ratepayers.

·   Business plan for the coming year – detailed one-year programme, based on the strategic plan, to be resourced and achieved.

·   Indicative budget for the following year – Auckland Council’s Annual Budget requires targeted rates to be identified a year in advance to inform the Annual Budget process which sets all rates.

·   Board Charter – establishes guidelines for effective board governance and positive relationships between the association and its members.

·   Annual Accountability Agreement – certification that these requirements have been met.

·   Programme Agreement – a good faith agreement between each BID-operating business association and the council that sets basic parameters of the council-business association relationship.

·   AGM minutes – the provisional minutes of each business association’s 2020 AGM meetings which contain the resolution, voted on by members, confirming the BID grant amount for the 2021/2022 financial year.

 

35.     In addition, BID-operating business associations are required to inform the council staff of progress with other compliance requirements, including:

·   Incorporated Society registration – a current registration of the business association along with all required documents up to date.

·   Resolving problems or issues, if any – problems or issues that have an impact on the governance or operation of the BID programme.

 

36.     The BID Policy sets an annual compliance deadline of 10 March for the information to be forwarded to the council, as summarised in the table below.

 

Table 1: Business association’s compliance with the BID Policy as of 10 March 2021

 

Requirement

Financial Year 2019/2020

 

 

Strategic Plan*

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green  2019-2022

2018-2023

Audited financials

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Annual Report

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Business Plan

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Indicative budget

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Board Charter

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Annual Accountability Agreement

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Annual meeting w/ local board

24 November 2020

23 February 2021

Programme Agreement

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Greenvalid to 2022

valid to 2023

Incorporated society registration

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

2020 AGM minutes (provisional)

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Resolving problems or issues

Nothing to record

Nothing to record

 

37.     As Pukekohe and Waiuku business associations have sufficiently complied with the BID Policy, staff advise the local board to recommend to the Governing Body the setting of the targeted rate.

 

Pukekohe and Waiuku business association retain the same BID grant amount for 2021/2022

38.     As shown in Table 2 below:

·      Pukekohe’s BID targeted rate for 2021/2022 - $462,000 – is unchanged from the current financial year.

·      Waiuku’s BID target rate for 2021/2022 - $135,025 – is unchanged from the current financial year.

 

 

 

Table 2: BID targeted rates comparison: 2021/2022 c.f. 2020/2021

 

 

   BID

 

2021/2022

 

2020/2021

 

Increase / %

 

 

 

 

 

$462,000

 

 

 

$462,000

 

 

Nil

LAST INCREASED: 2018

 

 

$135,025

 

$135,025

 

Nil

LAST INCREASED: 2020

 

39.     Of Tāmaki Makaurau’s 50 BID-operating business associations, 21 increased their targeted rates for 2021/2022 with the percentage increase ranging from between 1.7% to 10%. One reduced its income after a one-off increase (2020/2021) to fund America’s Cup-related activities.

Tauākī whakaaweawe āhuarangi

Climate impact statement

40.     Through targeted rate-funded advocacy and activities, BID-operating business associations, promote and often facilitate environmental sustainability programmes.

41.     From running carbon-reducing ‘shop local’ campaigns to promoting online channels and championing waste reduction and recovery programmes, there are many examples of BID programmes leading the local business sector’s response to the climate change emergency.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

42.     Advocacy is a key service provided by business associations and those with BID programme-funded personnel are at an advantage. BID-operating business association ensure the views and ambitions of their members are provided to elected representatives and council teams, including CCOs, on those policies, plans, programmes and projects that impact them.

43.     The BID-operating business associations work with Auckland Unlimited (AU) on economic development initiatives, events and sustainability programmes.

44.     The BID-operating business associations also work constructively with both Panuku and Auckland Transport on often controversial proposals and projects.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45.     The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member (or alternates) can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.


 

Visions, plans aligned

46.     The BID-operating business associations and local board share an interest in the local rohe and are ambitious for its future and its people. They also share goals that include economic prosperity, community identity, placemaking and pride.

47.     Pukekohe and Waiuku BID programmes tangibly support the vision and aspirations of the Franklin Local Board Plan 2020, best expressed in Outcome 1: Our strengths generate local opportunity and prosperity.

Local rohe, local benefit, local funding

48.     Recommending that the Governing Body sets the targeted rates for Pukekohe and Waiuku business associations means that the BID programme will continue to be funded from targeted rates on commercial properties with their respective rohe. They will provide services in accordance with their members’ priorities as stated in its strategic plans.

49.     Franklin Local Board is among several local boards which provides additional funding to local business associations, however accountability for any grants is set by funding agreements between the local board and each business association. Those contractual obligations are separate from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori

Māori impact statement

50.     Māori make up more than 15% of the population living in the Franklin Local Board area, compared to 11.5% of Auckland (SOURCE: 2018 CENSUS)Individual business associations may, through operating their BID programme, identify opportunities for niche support or development of any Māori business sector in their rohe.

Ngā ritenga ā-pūtea

Financial implications

51.     There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in their district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the association every quarter.

52.     The targeted rate is payable by the owners of the commercial properties within the geographic area of the individual BID programmes.  In practice, this cost is often passed on to the business owners who occupy these properties.  This cost may be harder to meet at a time when businesses continue to be financially impacted by the flow-on effects of the COVID-19 lockdown restrictions. 

53.     The council last year extended its Rates Remission and Postponement Policy to commercial property owners as part of the Annual Budget 2020/2021 to help mitigate the impact of the targeted rate on those who are struggling financially. This policy will continue for the 2021/2022 financial year.

54.     If the Governing Body agrees with the BID targeted rates proposed by the local boards, the cost of grants will be met from the existing operational budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

55.     There are no direct financial risks to the local board or the council that could result from this recommendation to endorse the BID targeted rates for these business associations.

56.     To sustain public trust and confidence in the council, there needs to be a balance between the independence of the BID-operating business associations and the accountability for monies collected by a public sector organisation.

57.     The rules and obligations of the BID Policy are intended to help minimise the potential for business associations to misuse BID targeted rate funds by requiring each BID to plan for their intended use, report on its activities to its members and to have its accounts audited.

58.     The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds.

59.     Economic disruption created by the flow-on effects of COVID-19 lockdowns will continue to be felt, in Auckland’s town centres and business precincts. The BID programme is an internationally proven approach to engage and empower local businesses.

Ngā koringa ā-muri

Next steps

60.     If the local board supports this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Annual Budget 2021/2022.

61.     After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2021, to Pukekohe and Waiuku business associations. This enables each BID to implement programmes that improve the local business environment and support businesses as they recover from the flow-on effects from the COVID 19 lockdowns and help address the climate change emergency through sustainability initiatives.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Gill Plume - BID Senior Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

25 May 2021

 

 

Economic Development Action Plan: Draft for feedback

File No.: CP2021/05628

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board feedback on the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

Whakarāpopototanga matua

Executive summary

2.       The council organisation and council-controlled organisations have worked collaboratively to develop the draft Economic Development Action Plan. This plan defines and agrees, for the next three years, the council family’s economic objectives and priorities and determines a coordinated course of action. The plan is limited to actions that are within the remit of council and council-controlled organisation (CCO) activities.

3.       The draft plan aligns with the 10-year budget and will inform the work programmes of relevant council family departments. The work is supported by the chief executives of council and all substantive council-controlled organisations.

4.       The draft plan outlines detailed actions within six areas of focus (‘workstreams’) as outlined in Attachment A. It reflects the guiding principles of transitioning towards a regenerative and low carbon economy, supporting economic opportunities for Māori, and responding to our communities of greatest need.

5.       There will be targeted engagement on the draft plan, including with iwi, advisory panel members and business groups. Feedback will be sought until 14 June 2021.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      receive the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

b)      provide feedback by 14 June 2021 for consideration in the final draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

Horopaki

Context

6.       In August 2020, the CCO Review Panel delivered its report alongside 64 recommendations which were endorsed in full by the Governing Body. The review stated that council and all substantive council-controlled organisations (CCOs) should together define the economic outcomes for Auckland and agree on how to achieve and measure them. The review also acknowledged the need for better coordination and definition of responsibilities for local economic development within the council family. The Economic Development Action Plan forms part of council’s response to that review.

7.       The plan is not a long-term strategy and does not replace the Economic Development Strategy 2012. The priorities and focus over the next three years, however, consider direction from council’s existing strategies i.e., the Auckland Plan 2050, Economic Development Strategy 2012, Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and Kia Ora Tāmaki Makaurau: Council’s Māori Outcomes Framework.

Tātaritanga me ngā tohutohu

Analysis and advice

8.       Comprehensive background work to support the development of the action plan has been completed by the Chief Economist Unit (CEU), the Auckland Plan Strategy and Research Department (APSR) and Auckland Unlimited. This includes a report from the CEU providing a profile of Auckland’s economy over the last 10 years, the impact of Covid-19 on the Auckland economy, and the main roadblocks to recovery. The same report also identified areas where the council group can have a material impact on economic development. Key areas are:

·        assets

·        procurement

·        land use and zoning

·        regulatory processes

·        travel network

·        town centres

·        pricing

·        skills and investment attraction

·        tourism attraction

·        social support services

·        coordination of responses through partnerships.

9.       There has also been an extensive review of plans and strategies across the council and CCOs to identify common economic development themes. These were: innovation and technology, Māori economy, regenerative, resilient, low carbon economy, workforce transition, competitive high-value sectors, local economic development, infrastructure, and culture and creativity.

10.     This background work formed the basis for six workstreams:

·        Destination Tāmaki Makaurau: attracting people and investment

·        Local Tāmaki Makaurau: enabling thriving local economies

·        Skilled Tāmaki Makaurau: supporting quality jobs and skill development

·        Future Tāmaki Makaurau: preparing businesses for the future

·        Enabled Tāmaki Makaurau: infrastructure enabling economic development

·        Enabled Tāmaki Makaurau: regulations that enable economic development.

11.     Each workstream has both council and CCO staff representation. These workstreams have developed a set of actions with responsibilities and timeframes as detailed in this draft plan. A monitoring framework will be developed to ensure roles, responsibilities and accountabilities of council and each CCO are clearly defined as they relate to the actions in the draft plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan has provided direction to the development of the draft plan, aspiring to a more resilient economy that is regenerative, inclusive, local and enables Aucklanders to thrive.

13.     The draft action plan has embedded the guiding principle of ‘transitioning to a regenerative and low carbon economy’ into each of its six workstreams. The development of actions is underpinned by kaitiakitanga and considers how resources used give back to nature and increase value through reuse and renewal. Where applicable, actions broadly encourage a decrease in greenhouse gas emissions, low carbon products and services, climate innovation, and less dependency on natural resources.

14.     The actions presented in this draft action plan will go through a further climate impact assessment using tools developed by the Chief Sustainability Office. The results of this assessment will be incorporated into the final plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     The draft plan responds to the CCO review recommendation for council and all CCOs to together define the economic outcomes for Auckland and agree on how to achieve and measure them. The actions in the draft plan will be shared and accountabilities of council and each CCO well defined. Some CCOs will have a more active role than others.

16.     The scope and development of the Economic Development Action Plan has been agreed to through the council and CCO Chief Executives’ group. This group is updated with progress on the plan as appropriate. The project team includes a representative and contribution from each CCO. 

17.     The scope of the plan is limited to actions that are within the remit of council and CCO activities. A review and discussion document of the council group’s levers that materially contribute to economic development formed the basis for this draft plan (refer to Attachment B).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     Each workstream of the plan will have a local impact, acknowledging the interdependency of local economies and the regional economy. The draft plan includes the focus area ‘Local Tāmaki Makaurau: enabling thriving local economies’ and has been informed by the recent local board plans’ local economic priorities.

19.     The Local Tāmaki Makaurau workstream seeks to clarify what the Auckland Council group will do to support the local economies of Auckland. This includes setting out the roles that each part of the group plays in delivering actions, while also setting the foundations to help the group identify the economic places (sub-regional and local) of Auckland and deliver outcomes at the local level.

20.     A memo was distributed on 17 February 2021 to inform local board members of the development of council’s Economic Development Action Plan 2021-24 and to outline the process for local board feedback to the plan. At the request of the local board chairpersons, the draft plan will be provided at all local board business meetings in May 2021 with written feedback by formal resolution provided to the project leads by 14 June 2021.

Tauākī whakaaweawe Māori

Māori impact statement

21.     Kia Ora Tāmaki Makaurau has provided direction to the development of the draft plan, in particular, the Kia ora te Umanga mahi objective of supporting economic opportunities for Māori businesses and iwi organisations. The draft plan has also considered direction from the Auckland Plan 2050, the Kaitiaki Forum’s strategic plan and the Independent Māori Statutory Board’s Issues of Significance (2017) as they relate to Māori economic development.

22.     The draft action plan has embedded the guiding principle of ‘supporting economic opportunities for Māori’ into each of its six workstreams. The development of actions will consider partnership opportunities with mana whenua and mataawaka, a focus on equity and addressing systemic barriers, and identifying new economic opportunities for Māori.

23.     The project team have communicated with iwi from the commencement of the project to determine and initiate the preferred process of engagement for each iwi. This draft plan will be sent to all iwi for input and feedback through to 14 June 2021.

Ngā ritenga ā-pūtea

Financial implications

24.     The scope of the Economic Development Action Plan states that actions will be funded within the existing 10-year Budget 2021-2031 and therefore, no additional funding is required. The draft plan identifies some actions that rely on external funding sources and partnerships.

25.     At the advice of the finance division, budget alignment is demonstrated in the draft plan at both the group of activity and CCO / council directorate level.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     The draft plan outlines actions that require a commitment from the responsible directorate to include in their work programmes and within their existing budgets. The monitoring framework will include regular progress reporting to ensure effective implementation of the action plan.

27.     This action plan is an internal document, outlining work to be done within the remit of council and its CCOs. The content of the plan builds on earlier consultation undertaken in the development of key strategies that have provided direction. Input and feedback for this action plan has therefore been targeted to key groups.

Ngā koringa ā-muri

Next steps

28.     The draft plan will be distributed to the key groups that have been engaged from the commencement of the project. Feedback will be considered until 14 June 2021.

29.     The final Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24 and its monitoring framework will be presented to the Parks, Arts, Community and Events committee on 8 July 2021 for adoption.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Economic Development Action Plan (Under Separate Cover)

 

b

Auckland's economic recovery and council's role (Under Separate Cover)

 

Ngā kaihaina

Signatories

Authors

Janelle Breckell - Principal Strategic Advisor

James Robinson – Head of Strategy and Planning, Auckland Unlimited

Authorisers

Louise Mason - GM Local Board Services

Jacques Victor - GM Auckland Plan Strategy and Research

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

25 May 2021

 

 

Local Board Views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters

File No.: CP2021/05602

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To invite the local board to provide its views on the council initiated Plan Change 60 – Open Space (2020) and Other Rezoning Matters (PC60).

Whakarāpopototanga matua

Executive summary

2.       Decision-makers on a plan change to the Auckland Unitary Plan must consider local boards’ views on the plan change, if the relevant local boards choose to provide their views.

3.       Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including plan changes. A local board can present local views and preferences when that view is expressed by the whole local board.[1]

4.       On 28 January 2021, Auckland Council notified Plan Change 60. Submissions closed on 1 March 2021. The plan change includes 105 sites (in some cases, a site comprises more than one lot) and aims to rezone land to:

a)   recognise land recently vested or acquired as open space

b)   correct zoning errors or anomalies (including rezoning land to better reflect its use)

c)   facilitate Panuku Development Auckland’s (Panuku) land rationalisation and disposal process or

d)   facilitate Kainga Ora and Auckland Council redevelopment of certain neighbourhoods.

5.       One hundred and six submissions have been received on the proposed plan change. The vast majority of these oppose Panuku’s rezoning and land disposal. In summary there are 15 submissions in support of the plan change, four in support but seeking amendments, 85 in opposition and two out of scope.

6.       No iwi authority has made a submission in support or opposition to Plan Change 60.

7.       This report is the mechanism for the local board to resolve and provide its views on Plan Change 60 should it wish to do so. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      provide local board views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters.

b)      appoint a local board member to speak to the local board views at a hearing on Plan Change 60.

c)      delegate authority to the chairperson of the Franklin Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing.

Horopaki

Context

8.       Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.[2]

9.       If the local board chooses to provide its views, the planner includes those views in the hearing report. Local board views are included in the analysis of the plan change, along with submissions.

10.     If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who decide on the plan change.

11.     This report provides an overview of the proposed plan change to the Auckland Unitary Plan (AUP), and a summary of submissions’ key themes.

12.     The report does not recommend what the local board should convey, should the local board decide to convey its views on plan change 60. The planner must include any local board views in the evaluation of the plan change. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

13.     The key theme from submissions is opposition to the proposed rezonings relating to Kainga Ora/Auckland Council redevelopment and Panuku’s land rationalisation and disposal. Attachment A identifies the land parcels that are the subject of submissions.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     Plan Change 60 affects land across the Auckland region.

15.     The purpose of the proposed plan change is to rezone land to either:

a)   recognise land recently vested or acquired as open space

b)   correct zoning errors or anomalies (including rezoning land to better reflect its use)

c)   facilitate Panuku’s land rationalisation and disposal process or

d)   facilitate Kainga Ora and Auckland Council redevelopment of certain neighbourhoods.

16.     The Section 32 Report and details of the plan change are available from the council’s website at Plan Change 60. The council’s planner, and other experts, will evaluate and report on:

·   section 32 Report that accompanies the plan change

·   submissions and

·   the views and preferences of the local board, if the local board passes a resolution.

17.     Submissions were made by 106 people/organisations as outlined below.

Submissions

Number of submissions

In support

15

In support but requesting change(s)

4

In opposition

85

Out of scope

2

Total

106

18.     Key submission themes are listed below.

Oppose the rezoning of:

·   142 Triangle Road, Massey (Maps 4 & 37)

·   1-5 Lippiatt Road, Otahuhu (Map 73)

·   23 Waipuna Road, Mount Wellington (Map 75)

·   12R Rockfield Road, Ellerslie (Map 76)

·   11R Birmingham Road, Otara (Map 77)

·   2R Keeney Court, Papakura (Map 78)

·   Walkway adjacent to 45 Brandon Road, Glen Eden (Map 79)

·   45 Georgina Street, Freemans Bay (Map 81)

·   36 Cooper Street, Grey Lynn (Map 82)

·   13 Davern Lane, New Lynn (Map 85)

·   67 East Street, Pukekohe (Map 86)

·   Princes Street West, Pukekohe (Map 87)

·   R105 Stott Avenue, Birkenhead (Map 93)

·   26 Princes Otahuhu (Map 96).

Support the rezoning but request an alternative zone:

·   2157 East Coast Road, Stillwater (Map 71).

Both support for and opposition to the rezoning:

·   50 Mayflower Close, Mangere East (Map 100)

·   62 Mayflower Close, Mangere East (Map 105).

Support for rezoning or further information required:

·   1337 Whangaparaoa Road, Army Bay (Map 104).

19.    The key reasons for submission opposing the plan change include:

·   opposed to the rezoning of pocket parks – they are needed to support intensification and for social and environmental benefits

·   loss of valuable reserve land

·   few parks in the area

·   significant negative effect on enjoyment of our neighbourhood/ adverse effects on property and locality

·   park has significant cultural heritage associations and natural value

·   contradicts Auckland Unitary Plan heritage policies

·   inadequate public notification

·   green areas needed in more intensive housing areas

·   contrary to climate change/greenhouse effects – green spaces are needed for low carbon Auckland Council

·   inconsistent with Auckland Unitary Plan objectives and policies

·   park has trees which will be lost with rezoning and development

·   site is an overland flow path and flood plain

·   property values will be adversely affected

·   loss of walkway and critical linkage

·   sale of spaces is desperate revenue gathering/selling due to Covid is short-sighted

·   subsequent building will severely impact on sunlight and amenities of adjoining sites

·   contrary to Auckland Council’s declaration of a climate emergency, open space network plans, National Policy Statement – Urban Development – well functioning environments, open space provision policy, Auckland Plan 2050, the Urban Ngahere Strategy

·   site is a Significant Ecological Area and part of a wildlife corridor and refuge

·   inconsistent with Local Boards goal of increasing tree canopy.

20.     Information on individual submissions, and the summary of all decisions requested by submitters, is available from council’s website: Plan Change 60

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     Several submissions raised specific climate concerns. These relate to the loss of locally accessible open space and the associated vegetation, particularly mature trees.

22.     The council’s climate goals as set out in Te Taruke-a-Tawhiri: Auckland’s Climate Plan are:

·   to reduce greenhouse gas emissions to reach net zero emissions by 2050 and 

·   to prepare the region for the adverse impacts of climate change.

23.     The local board could consider if Plan Change 60:

·   will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions (e.g. does it encourage car dependency, enhance connections to public transit, walking and cycling or support quality compact urban form)

·   prepare the region for the adverse impacts of climate change. That is, does the proposed plan change elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     Panuku is a council-controlled organisation that resulted from the merging of Auckland Council Property Limited and Waterfront Auckland. One of the roles of Panuku is the release of land or properties that can be better utilised by others.

25.     In conjunction with Auckland Council’s Stakeholder and Land Advisory team, Panuku have identified 26 council-owned parcels of land which are either surplus to requirements or they are part of a Panuku regeneration project (i.e. a series of projects and initiatives, designed to kickstart the transformation process and bring about changes that will help centres prosper in the future). Those parcels considered to be surplus to requirements have been cleared for sale by Auckland Council.

26.     Auckland Council’s decision to dispose of or sell the land parcels is separate from the zoning of the land. Zoning is a method used to implement the Auckland Unitary Plan’s objectives and policies and to achieve the purpose of the Resource Management Act 1991 (RMA). The merit of any rezoning of land (from open space to residential or business) therefore must be assessed against the purpose of the RMA and the relevant Auckland Unitary Plan objectives and policies. Other relevant considerations which will be considered in the section 42A hearing report include the Auckland Plan 2050, Auckland’s Climate Plan and the Urban Ngahere Strategy and open space network plans.

27.     Auckland Transport made a submission in relation to the rezoning of 1337 Whangaparaoa Road, Army Bay. The key matter raised is the traffic effects of rezoning the Whangaparaoa Golf course from Residential – Single House to Open Space – Sport and Active Recreation zone.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     The plan change affects sites throughout the Auckland region and feedback is therefore sought from all local boards.

29.     Factors the local board may wish to consider in formulating its view:

·   interests and preferences of people in local board area

·   well-being of communities within the local board area

·   local board documents, such as the local board plan and local board agreement

·   responsibilities and operation of the local board.

30.     A memo was sent to all local boards on 27 October 2020 outlining the proposed changes, the rational for them and the likely plan change timeframes.

31.     This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the plan change.

Tauākī whakaaweawe Māori

Māori impact statement

32.     If the local board chooses to provide its views on Plan Change 60 it may also comment on matters that may be of interest or importance to Māori generally. In the 2018 census, approximately 11.5 per cent (or 181,194) of the Auckland region’s population identified as Māori.

33.     Plans and Places consulted with all iwi authorities when it prepared Plan Change 60. On 27 October 2020, a memorandum outlining the draft proposed plan change was sent to all Auckland’s 19 mana whenua entities and the Tupuna Maunga Authority as required under the RMA.

34.     Comments were received from:

·   Ngāti Manuhiri – asking for an extension of time to 11 December 2020 to enable a discussion with their governance arm

·   Waikato Tainui – they will support manawhenua to take the lead role on such plan changes

·   Tupuna Maunga Authority – their interest is those sites that are within Height Sensitive Areas or regionally Significant Volcanic Viewshafts.

35.     No iwi authorities made a formal submission.

36.     The hearing report will include analysis of Part 2 of the RMA which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi.[3] The plan change does not trigger an issue of significance as identified in the Schedule of Issues of Significance and Māori Plan 2017.[4]

Ngā ritenga ā-pūtea

Financial implications

37.     Panuku’s land rezoning and rationalisation (26 land parcels) is part of the Auckland Council’s financial recovery.

38.     The draft Long-term Plan 2021-2031 proposes the selling of surplus properties and reinvesting the proceeds into critical infrastructure for the city. Over the next three years, Auckland Council is seeking to increase these sales to return $70 million a year to invest in Auckland.

39.     The 26 land parcels that are part of this plan change form part of the $70 million return sought.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     There is a risk that the local board will be unable to provide its views and preferences on the plan change if it doesn’t pass a resolution. This report provides:

·   the mechanism for the local board to express its views and preferences if it so wishes

·   the opportunity for a local board member to speak at a hearing.

41.     If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

42.     The power to provide local board views regarding the content of a plan change cannot be delegated to individual local board member(s).[5] This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

43.     The planner will include, and report on, any resolution(s) of the local boards in the Section 42A hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

44.     The planner will advise the local boards of the decision on the plan change request by memorandum.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

The land parcels in PC60 that are the subject of submissions

53

     

Ngā kaihaina

Signatories

Author

Tony Reidy - Team Leader Planning

Authorisers

John Duguid - General Manager - Plans and Places

Louise Mason - GM Local Board Services

Caitlin Borgfeldt - Senior Engagement Advisor

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

25 May 2021

 

 

PDF Creator

PDF Creator


Franklin Local Board

25 May 2021

 

 

Draft Auckland Fire Plan 2021-2024

File No.: CP2021/06090

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide local board views on the draft Auckland Fire Plan 2021-2024.

Whakarāpopototanga matua

Executive summary

2.       Fire and Emergency New Zealand is consulting on the draft Auckland Fire Plan 2021-2024, which outlines policies and regions specific to Auckland for the management of public safety and risks relating to fire in the region.

3.       Submissions on the draft plan are due by 9 June 2021.

4.       To meet this timeframe, local board feedback received by 28 May will be considered for incorporation into the final submission. Local board formal feedback received by 7 June 2021 will be appended to the final submission.

5.       The Franklin Local Board met with Fire and Emergency New Zealand in May to review the draft Auckland Fire Plan.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      note the draft Auckland Fire Plan provided by Fire and Emergency New Zealand

b)      provide local board views on the draft Auckland Fire Plan 2021-2024.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Te Hiku Tāmaki Makaurau -  Auckland Fire Plan draft for consultation (Under Separate Cover)

 

b

Auckland Fire Plan submission memo for 9 June 2021

57

     

Ngā kaihaina

Signatories

Author

Denise Gunn - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

25 May 2021

 

 

PDF Creator

PDF Creator


Franklin Local Board

25 May 2021

 

 

Classification of Reserves, Barber Road Bombay and Bremner Road Drury

File No.: CP2021/04116

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the classification of a local purpose wastewater treatment reserve at Barber Road, Bombay, and a local purpose esplanade reserve at Bremner Road, Drury.

Whakarāpopototanga matua

Executive summary

2.       Barber Road local purpose reserve was vested in Franklin District Council in 1990 for a local purpose drainage reserve.  It is designated and managed by Watercare as a wastewater treatment facility.

3.       It is proposed that the Barber Road reserve be classified for its primary purpose, being local purpose wastewater treatment reserve.

4.       With Watercare’s approval, electricity easements have been granted over the reserve to Counties Power and Transpower.

5.       Lot 4 DP 113113 is one portion of the Bremner Esplanade reserve at Drury.

6.       It is proposed that the Bremner Road reserve be classified for its primary purpose, being local purpose esplanade reserve.

7.       Approval has been given in 2019 to the registration of an easement over this reserve to Counties Power.

8.       Classification of the reserves is required before registration of the easements can be completed.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      approve the classification of Lot 10 DP 134365, comprised in Record of Title NA99C/353 and containing 1.2569ha at Barber Road Bombay, as a local purpose wastewater treatment reserve, pursuant to section 16(2A) of the Reserves Act 1977

b)      approve the classification of Lot 4 DP 113113, comprised in Record of Title 940429, and containing 2.3700ha, at Bremner Road, Drury, as a local purpose esplanade reserve, pursuant to section 16(2A) of the Reserves Act 1977.

 

Horopaki

Context

9.       This report considers land classification matters impacting on the completion of historic approvals to grant easements over two reserves.

10.     Local boards hold delegated authority under section 16(2A) of the Reserves act 1977 to approve classifications of council owned reserves.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     Barber Road local purpose reserve is adjacent to a Transpower substation.  It was formerly part of the Crown owned electricity transmission site that was subdivided in 1990.  The reserve was vested in the Franklin District Council on 2 May 1990 as a local purpose drainage reserve.

12.    The reserve is designated on the Auckland Council Unitary Plan for Wastewater purposes - Bombay Wastewater Treatment, being a Watercare designation.  If the property had not been subject to the Reserves Act it would have vested in Watercare in November 2010.

13.    The Watercare facilities are mostly underground and there are several overhead power lines crossing over the reserve.

14.    Staff consider that classification of the reserve as a local purpose wastewater treatment reserve is more appropriate than the vested purpose of drainage reserve.

15.    Bremner Road Esplanade comprises a number of adjoining parcels on the Drury Creek that have vested as Local purpose esplanade reserves on subdivision.

16.     Under section 230 of the Resource Management Act 1991 an esplanade reserve of 20m in width shall be set aside on subdivision of land along the mean high water springs of the sea and along the bank of any river or along the margin of any lake and shall vest in and be administered by the local authority.

17.     There are no issues related to the use of this reserve that would make it preferable to classify it for another purpose.

Reserves Act 1977

18.     The Reserves Act 1977 came into force on 1 April 1978 and requires all reserves to be classified for their primary purposes.

19.     The Reserves Act 1977 requires the administering body to have considered the activity on the reserve necessary or desirable and to classify it for its specified purpose.

20.     The two reserves have remained unclassified.  In time, all reserves in the Franklin Local Board area will be reviewed and recommendations will be presented to the board for classification.

21.     In the meantime, the approvals to the easements cannot be implemented until the two reserves have been classified

22.     Classification of the reserves will allow the Auckland Council to complete the registration of easements that have been granted over both reserves. 

23.     Prior to proceeding with the classification, the council is required under section 4 of the Conservation Act 1987 to engage with local iwi. Engagement with iwi has been undertaken as outlined in paragraphs 31-34 below.

24.     There is no requirement under Section 16(2A) for the council to publicly advertise its intention to classify where the classification proposed is substantially the same as the purpose for which the reserve is held or administered.

Tauākī whakaaweawe āhuarangi

Climate impact statement

25.     There will be no climate impact as the proposed classifications will formalise existing activities.

26.     Classification will preserve the purposes for which the reserves are held.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27.     Service and Asset Planning Department are currently working through the Auckland Local Boards classifying all reserves for proposed Local Parks Management Plans, but it will be some time before Franklin Local Board reserves are considered.

28.     A Parks and Places Specialist has advised that there are no strategic plans for the Barber Road reserve for any other purpose.

29.     The specialist has also advised that there are no other uses on the Bremner Road esplanade that should prevent it from being retained as an esplanade reserve.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30.     The Franklin Local Board holds the delegated authority under section 16(2A) of the Reserves Act 1977 to approve the classification of these two reserves.

Tauākī whakaaweawe Māori

Māori impact statement

31.     Prior to reserve classification proceeding under the Reserves Act 1977, council is required under Section 4 of the Conservation Act 1987 to consult with local iwi and advise of the proposal.

32.     At a Parks Sport and Recreation mana whenua forum in March 2020 the members questioned a proposal to classify the Barber Road reserve for its vested purpose, i.e., drainage reserve.  They felt that the purpose did not match the actual use of the land.

33.     Further engagement with several iwi in April 2021 has received written support for the classification of the Barber Road Reserve as local purpose wastewater treatment reserve.

34.     The same local iwi have also expressed support for the Bremner Road reserve to be classified as local purpose esplanade reserve.

Ngā ritenga ā-pūtea

Financial implications

35.     The classification request does not pose any financial implications for the local board.

36.     Publication in the New Zealand Gazette records the local board’s resolution. A permanent public record of the classification will be obtained after registration of the published gazette notice against the titles for the two reserves. The cost of publication is approximately $100 and will be borne by Community Facilities.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37.     Should the Franklin Local Board resolve not to approve classification of the two reserves the decision would mean that the council cannot fulfil its undertaking to Counties Power and Transpower to grant easements over land on which they have legally constructed their utilities.  This would be in breach of contracts or promises made and potentially would leave the council open to legal action.

Ngā koringa ā-muri

Next steps

38.     Subject to local board approval council staff will publish a notice in the New Zealand Gazette for a permanent public record of the classification.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aerial images Barber and Bremner reserves

63

     

Ngā kaihaina

Signatories

Author

Christine Smith - Specialist Technical Statutory Advisor

Authorisers

Taryn Crewe - General Manager Community Facilities

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

25 May 2021

 

 

PDF Creator

PDF Creator


Franklin Local Board

25 May 2021

 

 

Approval for a new private road name at 536 Papakura-Clevedon Road, Ardmore

File No.: CP2021/04798

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Franklin Local Board to name a new private road (a right of way), created by way of a subdivision development at 536 Papakura-Clevedon Road, Ardmore.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the Council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

3.       On behalf of the developer and Applicant, Mark O’Kane, agent John Childs of John Childs Consultants Limited has proposed the name presented below for consideration by the Local Board.

4.       The proposed road name option has been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed name is not duplicated elsewhere in the region or in close proximity. Mana Whenua have been consulted in the manner required by the Guidelines.

5.       The proposed name for the new private road at 536 Papakura-Clevedon Road is:

·    Aidens Way (Applicant Preferred)

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      approves the name Aidens Way (applicant’s preferred name) for the new private road (a right of way) created by way of subdivision at 536 Papakura-Clevedon Road, Ardmore, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent reference SUB60347669).

Horopaki

Context

6.       Resource consent subdivision reference SUB60347669 was issued in August 2020 for the creation of four residential rural lots and a right of way.

7.       Site and location plans of the development can be found in Attachment A.

8.       In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering. In this development, there is no technical requirement to name the private road, however the Applicant wishes to for reasons outlined in this report.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The Guidelines set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval

10.     The Guidelines provide for road names to reflect one of the following local themes:

·   a historical, cultural, or ancestral linkage to an area; or

·   a particular landscape, environmental or biodiversity theme or feature; or

·   an existing (or introduced) thematic identity in the area.

11.     Theme: There is no technical requirement to name this private road as only four lots are currently served by it (the normal trigger is five lots), however, the Applicant and his family wishes to commemorate their young son.

Proposed name

Meaning (as described by the Applicant)

Aidens Way

(Applicant preferred)

The O’Kane family have lived in the area for over 50 years and have a long history with the local community. Their young son Aiden was tragically killed in an accident recently. The family wishes to remember Aiden by naming the private accessway after him.

 

12.     Assessment: The name option listed in the table above has been assessed by the Council’s Subdivision Specialist team to ensure that is meets both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the Local Board to decide upon the suitability of the name within the local context and in accordance with the delegation.

13.     Confirmation: Land Information New Zealand (LINZ) has confirmed that the proposed name is acceptable for use at this location.

14.     Road Type: ‘Way’ is an acceptable road type for the new private road, suiting the form and layout of the road.

15.     Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17.     The decision sought for this report has no identified impacts on other parts of the Council group. The views of Council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

19.     To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

20.     On 31st March mana whenua were contacted by Council on behalf of the Applicant, through the Resource Consent department’s central facilitation process, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

• Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

• Ngāti Tamaoho (Ngāti Tamaoho Trust)

• Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

• Te Ahiwaru Waiohua (Makaurau Marae Māori Trust)

• Ngāti Te Ata Waiohua (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

Ngāti Paoa (Ngāti Paoa Iwi Trust)

• Ngāti Paoa (Ngāti Paoa Trust Board)

• Ngāti Maru (Ngāti Maru Rūnanga Trust)

• Ngāti Tamaterā (Ngāti Tamaterā Settlement Trust)

• Waikato-Tainui (Te Whakakitenga o Waikato Incorporated)

• Ngāti Whanaunga (Ngāti Whanaunga Incorporated)

21.     By the close of the consultation period indicated in the Guidelines, the only response received was from Waikato-Tainui who indicated support for mana whenua to take the lead role in this matter. However, no mana whenua have identified an interest or responded to the request for feedback to date and the applicant has signaled a desire to proceed to a decision on the basis of the name supplied.

22.     Noting the scale of the development and that the site is not listed as a site of significance to mana whenua, it is considered that a suitable period of time has been made available to receive commentary from mana whenua and, as no feedback has been received, the naming process can continue.

Ngā ritenga ā-pūtea

Financial implications

23.     The road naming process does not raise any financial implications for the Council.

24.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

26.     Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Site & Location Plan

69

     

Ngā kaihaina

Signatories

Author

Andrea Muhme - Planner

Authorisers

David Snowdon - Team Leader Subdivision

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

25 May 2021

 

 

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Franklin Local Board

25 May 2021

 

 

Acknowledging the change in location for three new public road names and one new private road name at 741 & 801 Paerata Rise, Pukekohe, by Grafton Downs Limited

File No.: CP2021/05716

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek acknowledgement from the Franklin Local Board for minor changes in the location of four recently approved road names, due to a change in layout of those roads, approved by way of resource consent within the subdivision development known as Paerata Rise, at 741 & 801 Paerata Rise, Pukekohe, by Grafton Downs Limited.

2.       The three public roads and one private road in question have already had names approved by the Franklin Local Board under resolution FR/2019/182 and FR/2020/65 respectively. No changes are being made to those names; it is only the road layouts that have changed slightly.

3.       This report is for the Franklin Local Board to acknowledge the approved changes in road layout for the public record, and to update the public record. No road name approvals are required.

Whakarāpopototanga matua

Executive summary

4.       A new resource consent variation has approved minor changes in road layouts for Stage 5 of the Paerata Rise subdivision at 741 & 801 Paerata Rise, Pukekohe, by developer Grafton Downs Limited

5.       Due to these approved changes in road layouts, road name resolutions FR/2019/182 and FR/2020/65 are affected in that the plans of road locations contained therein are now inaccurate.

6.       The purpose of this report is to correct the public record to ensure that the correct locations of the roads and names are recorded.

7.       No new road name approvals are required from the Franklin Local Board, this report is for acknowledgement only and for the public record.

8.       The four affected road names within Stage 5 of the Paerata Rise subdivision at 741 & 801 Paerata Rise, Pukekohe, are:

·    Rosslands Avenue (Road 3, changed from a loop road to a cul-de-sac)

·    Garth Ross Lane (Road 4, changed location as used to be Road 5)

·    Tabernacle Street (Road 5, changed location as used to Road 4)

·    Routeburn Lane (commonly owned access lots - COAL 1, no changes but included for completeness of stage 5 amendments).

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      acknowledges the change in location of the four approved roads and names within stage 5 of the Paerata Rise subdivision at 741 & 801 Paerata Rise, Pukekohe (resource consent reference SUB60338930 and BUN60338879) as follows:

i)        Rosslands Avenue (Road 3, changed from a loop road to a cul-de-sac)

ii)       Garth Ross Lane (Road 4, changed location as used to be Road 5)

iii)      Tabernacle Street (Road 5, changed location as used to Road 4)

iv)      Routeburn Lane (COAL 1, no changes but included for completeness of stage 5     amendments).

Horopaki

Context

9.       Paerata Rise is a large-scale housing development owned by Grafton Downs Limited, set across 286ha of land surrounding Wesley College in Paerata, Auckland. The development will ultimately provide for 4500 - 5000 new homes over a 10-year period, with 1000 proposed for the first stage of development, which is already well underway.

10.     All four road names have been previously approved by the Franklin Local Board under resolutions FR/2019/182 and FR/2020/65.

11.     This report seeks to update the public record to reflect the approved minor amendments to the road layouts. There are no changes to the previously approved list of road names.

12.     Attachment A shows the original map of the roads, and the newly approved changes in location, with the affected roads highlighted.

Tātaritanga me ngā tohutohu

Analysis and advice

13.     The purpose of this report is to correct the public record to ensure that the correct locations of the affected roads and names are recorded.

14.     No new road name approvals are required from the local board, this report is for information only.

15.     The names approved under resolutions FR/2019/182 and FR/2020/65 still stand, only the plans and attachments under those reports are affected.

16.     This report contains plans that show the newly approved and updated road layouts for the approved names.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The information contained in this report has no identified impacts on other parts of the Council group. The views of Council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     The information contained in this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20.     Mana whenua consultation was undertaken as part of the original road name approvals. No new work or consultation is required as the names are contained within the same development and same geographical area, only the internal road layouts have changed.

Ngā ritenga ā-pūtea

Financial implications

21.     The road naming process does not raise any financial implications for the Council.

22.     The applicant has responsibility for ensuring that appropriate signage will be installed for the road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.     There are no significant risks to Council as road naming is a routine part of the subdivision development process. The names have already been approved by the local board.

Ngā koringa ā-muri

Next steps

24.     Approved road names and locations are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

25.     Council’s Subdivision Specialist Team will ensure that LINZ are informed of the new road layouts.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Attachment A - Site & Location Plan

75

     

Ngā kaihaina

Signatories

Author

Andrea Muhme - Planner

Authorisers

David Snowdon - Team Leader Subdivision

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

25 May 2021

 

 

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Franklin Local Board

25 May 2021

 

 

Urgent Decision by Franklin Local Board to provide feedback towards a governing body submission on congestion pricing in Auckland

 

File No.: CP2021/05691

 

  

 

Te take mot e purongo/ Purpose of the report

1.     To report on the urgent decision made by Franklin Local Board to provide feedback by 7 May 2021 towards an Auckland Council submission to central government on congestion pricing in Auckland.

Whakarāpopototanga matua / Executive summary

1.     At its meeting on 26 November 2019 the Franklin Local Board resolved (FR/2019/168) the following in relation to urgent decision-making:

That the Franklin Local Board:

a)           adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meeting with requirements of a quorum.

b)           delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board.

c)           agree that the relationship manager (or any person/s acting in this role) will authorise the urgent decision-making process by signing off an authorisation memo.

d)           note that all urgent decisions will be reported to the next ordinary business meeting of the local board.

2.   The Minister of Transport has asked Parliament’s Transport and Infrastructure Committee to undertake an inquiry into congestion pricing in Auckland.

3.   The local board has the opportunity to consider the matters raised by ‘The Congestion Question’ (TCQ) project and formulate its views for inclusion as part of Auckland Council’s submission.

4.   The select committee has invited public submissions, which close on 20 May 2021.

5.   Based on previous decisions on this matter, staff are recommending that the Planning Committee support in principle the implementation of congestion pricing in Auckland, conditional upon particular issues being addressed.

6.   The local board now has the opportunity to consider the matters raised by ‘The Congestion Question’ (TCQ) project and formulate its views for inclusion as part of Auckland Council’s submission to the select committee.

7.   Feedback received from local boards by 10 May 2021 will be considered for incorporation into the council’s submission.  Feedback received from local boards by 17 May 2021 will be appended to the council’s submission.

8.   The Franklin Local Board does not meet until 25 May 2021 and therefore an urgent decision is required to resolve board feedback.

 

 

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a)      note the urgent decision on 7 May 2021 towards a governing body submission on congestion charging in Auckland; with input as follows:

·   support in principle the implementation of congestion pricing in Auckland with the following feedback to be considered in the development of Auckland Council’s submission to the Transport and Infrastructure Committee inquiry into congestion pricing in Auckland:

i)    support congestion charging as a full replacement to the Regional Fuel Tax as the preferred option noting point (ii) below. If not adopted, as a minimum, the congestion charge should offset the Regional Fuel Tax to enable faster delivery of much needed safety and improvements in areas outside the city centre.

ii)   suggest that a clear purpose for implementing congestion charging is critical. The primary driver for congestion charging should inform how revenue is used. For example, if the primary driver is to accelerate delivery of the Auckland Transport Alignment Project (ATAP), including climate change mitigations identified within, then funding would be allocated to a mix of roading, public transport and active transport projects. If the primary driver is to reduce emissions, then investment in electric vehicle (EV) incentives and infrastructure may be a priority alongside public transport development.

iii)   note that a congestion charge will create equity issues both in terms of those who cannot afford the implications of congestion charging (financial deprivation), but also those who don’t have existing public transport (PT) services/alternative solutions available to them - the transport choice deprived and physically isolated communities of Auckland.

iv)  note that effective and accessible public transport services and public transport infrastructure beyond the central area/what is planned within the Regional Land Transport Plan (RLTP) will need to be a priority to enable uptake of transport alternatives e.g. park and ride, rapid transit, cross-city network enhancement - to ensure equity

v)   note that Auckland’s linear transport system is a unique issue that needs to be considered in the design of the congestion charging system. There is a risk of creating ‘rat-runs’ through established neighbourhoods as users avoid charging gateways. This would create a need for additional roading investment (to make these routes fit for purpose) and generate unintended quality of life implications for residents. Work that considers how similar challenges were addressed in overseas examples should be undertaken.

vi)  support congestion charging being implemented initially in the central city, staged to coincide with the opening of the City Rail Link (CRL), noting that transport options to the city centre are already available for high population areas. There should be no assumption however that initial expenditure is based in that central area where there are already services in place.

vii) agree that congestion charges/tolls should be considered to fund new roading projects and projects in early development e.g. Mill Road and Pukekohe expressway.

viii) express concern at possible operating cost of technology using the existing tolling systems (gantry mounted plate recognition cameras) and suggest that more modern and cost-efficient methods are investigated as alternatives to maximise return on the scheme e.g. GPS in cars and phones as used in Singapore

ix)  support exemptions for trailers, emergency vehicles, public transport network buses and motorcycles. Would consider pricing that supports equity, including for those groups that are financially deprived or that are transport-option-deprived

x)   believe that organisations representing heavy vehicle interests are best placed to comment on equitable approach to heavy vehicle charging

xi)  suggest that Auckland Transport (AT) lead the development of the project as the agency best-placed to understand local constraints and implications

xii) support charging occurring between times of the day where congestion and current demand is greatest e.g. charging between 6.30am and 7.00pm or similar

xiii) note that like the Regional Fuel Tax, clear and publicly accessible communication outlining which projects benefit from revenue generated from congestion charges is critical

b)      note that staff anticipate that the council will continue to be involved in this work as a full decision-making partner and request that staff ensure that local boards are enabled and supported to fully participate and engage in the project on behalf of local communities.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Urgent Decision - Franklin Local Board - feedback on congestion pricing in Auckland

83

b

Memo - Transport and Infrastructure Committtee enquiry into congestion pricing

87

c

The Congestion Question main findings (Under Separate Cover)

 

d

Planning Commmittee report 6 May 2021

91

     

Ngā kaihaina / Signatories

Author

Denise Gunn - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

25 May 2021

 

 

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25 May 2021

 

 

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25 May 2021

 

 

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Franklin Local Board

25 May 2021

 

 

Urgent Decision by Franklin Local Board to provide feedback on the draft Decision-making Responsibilities of Auckland Council's Governing Body and local boards policy

 

File No.: CP2021/05699

 

  

 

Te take mō te pūrongo / Purpose of the report

1.     To report on the urgent decision made by Franklin Local Board to provide feedback on draft Decision-making Responsibilities of Auckland Council’s Governing Body and local boards policy.

Whakarāpopototanga matua / Executive summary https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/ExecutiveSummary.aspx

2.     At its meeting on 26 November 2019 the Franklin Local Board resolved (FR/2019/168) the following in relation to urgent decision-making:

That the Franklin Local Board:

a)           adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meeting with requirements of a quorum.

b)           delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board.

c)           agree that the relationship manager (or any person/s acting in this role) will authorise the urgent decision-making process by signing off an authorisation memo.

d)           note that all urgent decisions will be reported to the next ordinary business meeting of the local board.

3.     The report seeking endorsement of the draft Decision-making Responsibilities of Auckland Council’s Governing Body and local boards policy was tabled as extraordinary business at the Franklin Local Board business meeting on Tuesday 4 May 2021.

4.    Local board formal feedback is required to inform the Governing Body adoption of this policy in June 2021 as part of the long-term plan.

5.    In order to provide time to collate and present this to the Governing Body for consideration, formalised local board feedback was requested by 7 May 2021.

6.     The Franklin Local Board does not meet until 25 May 2021 and therefore an urgent decision was required to resolve board feedback.

 

7.     At the 4 May 2021 business meeting, the board resolved the following:

a)      to defer the decision and provide feedback by way of an Urgent Decision.

b)      note disappointment at the manner in which this was provided to local boards at such short notice.


 

 

 

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a)   note the Urgent Decision made on 6 May 2021, which endorsed the draft Decision-making Responsibilities of Auckland Council’s Governing Body and local boards policy with the following feedback:

i) continue to advocate for any changes to allocating decisions that will support improved council-controlled organisations (CCO) engagement with local board and communities

ii) continue to advocate for changes to the policy that will enable operational efficiencies and improved community outcomes e.g. by aligning regional parks and local parks programmes and regional and local environmental programmes. Note that a change to allocated decision making may be required to facilitate this.

iii)                     note that property rationalisation and optimisation are not simply financial processes, and that generally (with some exceptions e.g. perhaps in the city-centre), implications and opportunities are largely at the local level. The board maintains that local boards are best placed to make decisions on rationalisation and optimisation, except by exception

iv)                     note that many comments raised by local boards reflect a poor staff understanding of council’s decision-making policy and allocations, and request that staff are trained in the allocation of decision-making so that they can implement it effectively

v)                      requests that the council organisation as a whole, including council-controlled organisations (CCOs), resource the allocation of decision-making appropriately, as it often feels that organisational advice, support, and delivery prioritises regional decision-making.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Urgent Decision- Franklin Local Board - feedback on draft Decision Making Responsibilities of Auckland Council Governing Body and Local Boards policy

105

b

Attachment to report on draft Decision-making Responsibilities of Auckland Council's governing body and local boards policy

109

     

Ngā kaihaina / Signatories

Author

Denise Gunn - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

25 May 2021

 

 

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25 May 2021

 

 

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Franklin Local Board

25 May 2021

 

 

Governance Forward Work Calendar April 2021

File No.: CP2021/05233

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Franklin Local Board with a governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       This report contains the governance forward work calendar, a schedule of items that will come before the Franklin Local Board at business meetings and workshops over the coming months. The governance forward work calendar for the local board is included in Attachment A.

3.       The calendar aims to support local boards’ governance role by:

·   ensuring advice on agendas and workshop material is driven by local board priorities

·   clarifying what advice is required and when

·   clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      note the governance forward work calendar dated May 2021 (Attachment A).

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Programme for Franklin Local Board - May 2021

125

     

Ngā kaihaina

Signatories

Author

Denise Gunn - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

25 May 2021

 

 

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Franklin Local Board

25 May 2021

 

 

Franklin Local Board workshop records

File No.: CP2021/05234

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive the Franklin Local Board workshop records for workshops held on 6, 13, 20, and 27 April 2021.

Whakarāpopototanga matua

Executive summary

2.       The Franklin Local Board holds weekly workshops to facilitate oversight of projects in their work programme or on matters that have significant local implications.

3.       The local board does not make decisions at these workshops. Workshops are not open to the public, but a record of what was discussed and presented at the workshop are reported retrospectively.

4.       Workshop records for the Franklin Local Board are attached for 6, 13, 20, and 27 April 2021

 

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a)      receive the Franklin Local Board workshop records for 6, 13, 20, and 27 April 2021.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

6 April 2021 Franklin Local Board workshop record

129

b

13 April 2021 Franklin Local Board workshop record

131

c

20 April 2021 Franklin Local Board workshop record

133

d

27 April 2021 Franklin Local Board workshop record

135

     

Ngā kaihaina

Signatories

Author

Denise Gunn - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Franklin Local Board

25 May 2021

 

 

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Franklin Local Board

25 May 2021

 

 

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Franklin Local Board

25 May 2021

 

 

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25 May 2021

 

 

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[1] Local Government (Auckland Council) Act 2009, section 15(2)(c)

[2] Local Government (Auckland Council) Act 2009, ss15-16.

 

[3] Resource Management Act 1991, section 8.

[4] Schedule of Issues of Significance and Māori Plan 2017, Independent Māori Statutory Board

[5] Local Government Act 2002, Schedule 7, clause 36D.