I hereby give notice that an ordinary meeting of the Aotea / Great Barrier Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 25 May 2021

1.00pm

Claris Conference Centre
19 Whangaparapara Road
Claris
Aotea / Great Barrier Island

 

Aotea / Great Barrier Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Luke Coles

 

Members

Susan Daly

 

 

Patrick O'Shea

 

 

Valmaine Toki

 

 

(Quorum 3 members)

 

 

 

Guia Nonoy

Democracy Advisor

 

18 May 2021

 

Contact Telephone: (09) 301 0101

Email: guia.nonoy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Aotea / Great Barrier Local Board

25 May 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Aotea / Great Barrier Local and Capital Grants Round Two 2020/2021 grant allocations                                                                                                                      7

12        Reallocation of the 2020/2021 Waterways Protection Fund budget                      81

13        Fire and Emergency New Zealand consultation on the draft Fire Plan for Tāmaki Makaurau Auckland Te Hiku 2021-2024                                                                    87

14        Decision-making responsibilities policy                                                                 159

15        Economic Development Action Plan: Draft for feedback                                     181

16        Ratification of Aotea / Great Barrier Local Board feedback on the Ministry of Business, Innovation and Employment (MBIE)’s proposed changes to support effective management of freedom camping in New Zealand and Transport and Infrastructure Select Committee inquiry into congestion
pricing in Auckland                                                                                                  
241

17        Local Ward Area Councillor's Update                                                                     247

18        Environmental agency and community group reports                                         269

19        Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022                                                                                                                                     279

20        Aotea / Great Barrier Local Board Workshop Record of Proceedings               283

21        Consideration of Extraordinary Items

 


1          Welcome

 

Chairperson I Fordham will open the meeting and welcome everyone in attendance. Member V Toki will lead a karakia.

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Aotea / Great Barrier Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 27 April 2021 and the extraordinary minutes of its meeting, held on Tuesday, 4 May 2021, as true and correct.

 

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Aotea / Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 


 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Aotea / Great Barrier Local Board

25 May 2021

 

 

Aotea / Great Barrier Local and Capital Grants Round Two 2020/2021 grant allocations

File No.: CP2021/05323

 

  

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline the applications received for Aotea / Great Barrier Local and Capital Grants Round Two 2020/2021.

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received in Aotea / Great Barrier Local and Capital Grants Round Two 2020/2021 (Attachment B and Attachment C).

3.       The Aotea / Great Barrier Local Board adopted the Aotea / Great Barrier Local Board Community Grants Programme 2020/2021 on 26 May 2020 (Attachment A). The document sets application guidelines for contestable capital and community grants.

4.       The local board has set a total community grants budget of $170,240, with $55,240 of the community grants budget ringfenced for food resilience, marine protection and other resilience projects. A total of $70,675 was allocated in Local Grants Round One 2020/2021. This leaves a total of $99,565 for the one remaining grant round. No allocations were made against the food resilience, marine protection and resilience project budget.

5.       The local board also reallocated $10,500 towards the local board’s contestable grants fund (GBI/2021/30), from the underspend of the conservation advisor project. A total of $110,065 is now remaining in the community grants budget to be allocated in this grant round.

6.       A total capital grants budget of $252,000.00 has been set for the 2020/2021 financial year. In Capital Grants Round One 2020/2021 a total of $134,897.92 was allocated. This leaves a total of $117,102.08 remaining to be allocated in this grant round.

7.       A total of 14 applications were received for Local and Capital Grants Round Two 2020/2021. Seven capital grant applications were received, requesting a total of $294,062 and seven local grants were received requesting a total of $86,829.48.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      fund, part-fund or decline applications received for Aotea / Great Barrier Local and Capital Grants Round Two 2020/2021, listed in Table One and Table Two

Table One: Aotea / Great Barrier Local Grants Round Two 2020/2021 applications:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2104-201

Blue Light Ventures Incorporated

Community

Towards costs associated with an outdoor survival skills training course

$3,764.48

Eligible

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2104-204

Windy Hill Rosalie Bay Catchment Trust

Environment

Towards wages for a part time nursery manager

$19,500.00

Eligible

 

LG2104-207

Island Screens Incorporated

Arts and culture

Towards screening fees for the 2021 Island Screens Programme.

$2,000.00

Eligible

 

LG2104-208

Destination Great Barrier Island

Community

Towards the "Small Island Big Ideas event held in Adult Education week on 11 and 12 September 2021 at the Claris Social Club.

$5,000.00

Eligible

 

LG2104-209

Aotea Family Support Group Charitable Trust

Events

Towards the Great Barrier New Year’s Picnic at the Great Barrier Sports and Social Club grounds on 2 January 2022.

$12,650.00

Eligible

 

LG2104-212

Katherine Tucker

Community, Environment

Towards the establishment of the Aotea Bakehouse Stage One at the Barrier Social Club, including commercial baker deck oven and mixer.

$39,790.00

Eligible

 

LG2104-215

Aotea Family Support Group

Aotea Family Support Incorporated

Sport and recreation

Towards childcare for yoga classes for the Family Support Group from 1 July to 31 December 2021.

$4,125.00

Eligible

 

Total

 

 

 

$86,829.48

 

 

 

Table Two: Aotea / Great Barrier Capital Grants Round Two 2020/2021 applications:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

 

LG2104-202

Great Barrier Island Community Health Trust

 

Capital

Towards internal painting of the Community Health Centre

$36,072.00

Eligible

 

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2104-203

Ngatiwai O Aotea Kawa Marae Trust

 

Capital

Towards costs associated with “Part 3B” for the construction of an outdoor multipurpose community facility including covered seating area, outdoor kitchen, pizza oven, kitchen benches, outdoor seating furniture and a basketball half court

$43,664.00

 

 

LG2104-205

Motairehe Marae Trust

 

Capital

Towards costs associated with provision of water supply including drilling of a bore, installation of a pump, tanks and plumbing

$50,000.00

Eligible

 

LG2104-206

Motu Kaikoura Trust Board

 

Capital

Towards upgrade and maintenance of the access road

$23,500.00

Eligible

 

LG2104-211

North Barrier Residents and Ratepayers Association Incorporated

Capital

Towards the extension of the solar recharge capacity for the FitzRoy Boat Club restaurant for the North Barrier Residents and Ratepayers.

$16,836.00

Eligible

 

LG2104-214

Order of St John Great Barrier Island

 

Capital

Towards the ambulance station interior fit out.

$50,000.00

Eligible

 

LG2104-216

Aotea Ora Community Trust

 

 

Capital

Towards the purchase of 30 water tanks, pumps and piping for the trust and community.

$73,990.00

Eligible

 

Total

 

 

 

$294,062.00

 

 

 

Horopaki

Context

8.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

9.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

10.     The local board grants programme sets out:

·    local board priorities

·    lower priorities for funding

·    exclusions

·    grant types, the number of grant rounds and when these will open and close

·    any additional accountability requirements.

11.     The Aotea / Great Barrier Local Board adopted the Aotea / Great Barrier Local Board Community Grants Programme 2020/2021 on 26 May 2020 (Attachment A). The document sets application guidelines for contestable grants.

12.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

13.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     The Local Board Grants Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

16.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     Local boards are responsible for the decision-making and allocation of local board community grants. The Aotea / Great Barrier Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

18.     The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

19.     A summary of each application received through Aotea / Great Barrier Local and Capital Grants Round Two 2020/2021 is provided (Attachment B and Attachment C).

Tauākī whakaaweawe Māori

Māori impact statement

20.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

21.     Ten applicants applying to Aotea / Great Barrier Local and Capital Grants Round Two 2020/2021 have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

22.     Provision for allocating grants to community groups is within the 2018-2028 Long-Term Plan and 2020/2021 local board agreement.

23.     The local board has set a total community grants budget of $170,240, with $55,240 of the community grants budget ringfenced for food resilience, marine protection and other resilience projects. A total of $70,675 was allocated in Local Grants Round One 2020/2021. This leaves a total of $99,565 for the one remaining grant round. No allocations were made against the food resilience, marine protection and resilience project budget.

24.     The local board also reallocated $10,500 towards the local board’s contestable grants fund (GBI/2021/30), from the underspend of the conservation advisor project A total of $110,065 is now remaining in the community grants budget to be allocated in this grant round.

25.     A total capital grants budget of $252,000.00 has been set for the 2020/2021 financial year. In Capital Grants Round One 2020/2021 a total of $134,897.92 was allocated. This leaves a total of $117,102.08 remaining to be allocated in this grant round.

26.     A total of 14 applications were received for Local and Capital Grants Round Two 2020/2021. Seven capital grant applications were received requesting a total of $294,062 and seven local grants were received requesting a total of $86,829.48.

27.       Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

29.     Following the Aotea / Great Barrier Local Board allocation of funding for Local and Capital Grants Round Two 2020/2021, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea / Great Barrier Grants Programme 2020/2021

13

b

Aotea / Great Barrier Local Grants Round Two 2020/2021 grant applications

17

c

Aotea / Great Barrier Capital Grants Round Two 2020/2021 grant applications

59

      

Ngā kaihaina

Signatories

Author

Eugene Sutton - Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

25 May 2021

 

 

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25 May 2021

 

 

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25 May 2021

 

 

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Aotea / Great Barrier Local Board

25 May 2021

 

 

Reallocation of the 2020/2021 Waterways Protection Fund budget

File No.: CP2021/06205

 

  

Te take mō te pūrongo

Purpose of the report

1.       To reallocate the 2020/2021 Waterways Protection Fund budget towards the Freshwater Management Programme, which will be carried forward for planting in the 2021/2022 financial year.

Whakarāpopototanga matua

Executive summary

2.       The Aotea / Great Barrier Local Board allocated $20,000 towards its Waterways Protection Fund and $31,500 towards its Freshwater Management Programme in August 2020, as part of the board’s 2020/2021 local environment work programme (resolution GBI/2020/79).

3.       These programmes contribute towards the Aotea / Great Barrier Local Board Plan 2020 objectives ‘our environment is protected and enhanced’ and ‘our community is resilient to the impacts of climate change’

4.       The 2020/2021 funding round for the Waterways Protection Fund was open from 11 February 2021 until 30 April 2021. Only one application was submitted for the fund, which was deemed ineligible.

5.       As no further funding rounds can take place this financial year, staff have considered options for the $20,000 budget.

6.       Staff recommend that the local board reallocate the Waterways Protection Fund budget towards the Freshwater Management Programme, for planting to be undertaken in the 2021/2022 financial year. The local board indicated support for this recommendation at a workshop held on 18 May 2021.

7.       Staff propose to merge the Waterways Protection Fund and Freshwater Management Programme in the 2021/2022 financial for ease of reporting. Further promotion and engagement will be undertaken in 2021/2022 to stimulate greater interest in the grants.

8.       Other activities planned for the 2021/2022 Freshwater Management Programme include onsite wastewater assessments, school and community education sessions, citizen science, and stream and wetland restoration.

9.       Staff will seek approval of the 2021/2022 Freshwater Management Programme and associated budgets through Infrastructure and Environmental Services work programme in June 2021. Updates on the delivery of planting funded through this budget will be provided through the local board’s quarterly performance reporting.

Ngā tūtohunga

Recommendations

That the Aotea / Great Barrier Local Board:

a)      approve the reallocation of $20,000 from the 2020/2021 Waterways Protection Fund towards the Freshwater Management Programme, being delivered through the board’s 2020/2021 local environment work programme

b)      note that the reallocated funds will be carried forward for planting to be undertaken in the 2021/2022 planting season.

Horopaki

Context

2020/2021 Aotea / Great Barrier Waterways Protection Fund

10.     In August 2020, the Aotea / Great Barrier Local Board allocated $20,000 towards a Waterways Protection Fund, to be delivered through the board’s 2020/2021 local environment work programme (GBI/2020/79).

11.     This grants programme was designed to provide landowners on Aotea / Great Barrier with financial assistance to fence and plant waterways from stock, to restore the riparian margins along waterways.

12.     The 2020/2021 funding round opened on 11 February 2021 and closed on 30 March 2021. It was advertised in the community through posters and notice boards, however no applications were received by the closing date. Staff then extended the funding round until 30 April 2021 to enable more applications.

13.     One application was received, however it was deemed ineligible as the request was in relation to rainwater tanks, rather than water quality improvement projects. This application was referred to the local board’s contestable grants fund for further consideration.

2020/2021 Freshwater Management Programme

14.     In addition to the Waterways Protection Fund, the local board also allocated $31,500 towards its 2020/2021 Freshwater Management Programme (including a $1,500 carry forward from the 2019/2020 financial year) at its August 2020 meeting.

15.     This budget was allocated to support the education of communities about the importance of maintaining onsite wastewater systems and the impacts these systems can have on water quality. The onsite wastewater education programme is targeting the Tryphena, Ōkupu, Medlands and Claris catchments, with the provision of 10 free tank inspections.

16.     Waterway restoration and rehabilitation initiatives are also being used as a tool to engage and empower local communities to better understand water quality issues and strategies for improving water quality.

17.     Due to the late start of the Freshwater Management Programme, the local board reallocated $9,800 of this budget towards the expansion of the Ōkiwi pest coordinator project in November 2020 (resolution GBI/2020/115). The additional budget enabled a new Asian paddle crab trapping initiative.

Plans for the 2021/2022 financial year

18.     From next financial year (2021/2022), staff propose to merge the Waterways Protection Fund and Freshwater Management Programme into one programme for ease of reporting. A budget of $38,700 has been proposed for 2021/2022, and draft budgets of $38,000 in the 2022/2023 and 2023/2024 financial years.

19.     The combined project will enable water quality improvements through onsite wastewater assessments, school and community education sessions, citizen science, stream and wetland restoration, and grants for planting and fencing projects.

20.     Further landowner engagement and promotion will be undertaken to promote uptake of the grants. Select landowners will be contacted directly to explain the importance of waterway protection and to offer support with the application process. Advertisement in local newspapers, radio and businesses will be explored earlier to allow sufficient time for applicants to apply.

21.     A breakdown of proposed activities for 2021/2022 and associated budgets is provided in Table 1 below.

Table 1. Breakdown of the proposed 2021/2022 Freshwater Management Programme for Aotea / Great Barrier

Freshwater Management Programme activities

Associated budget

Onsite wastewater

·      Assessment of the last five years of survey data and planning for the next steps for this programme

·      Continue to offer free onsite wastewater system checks

$11,000

Freshwater education and citizen science

·      10 Wai Care education sessions (nine with schools and one with local community group)

$2,700

Stream and wetland restoration

·      Planting and maintenance of existing restoration sites with the community

·      Support for planting and fencing projects on Aotea (waterways protection fund grants)

·      Advertisement of waterways protection fund

·      Scoping and potential delivery of freshwater fish and water quality monitoring.

$25,000

Carry forward Waterways Protection Fund budget from 2020/2021*

·      Purchase of plants and equipment

·      Supporting of planting and fencing projects (through direct funding)

$20,000

Total 2021/2022 budget*

$58,700

*subject to approval of reallocation proposed through this report

22.     In addition to the local board-funded programme outlined in Table 1, three streams (Blackwell Stream, Mullberry Grove stream, Garden Road stream) will be revalidated through the regionally-funded Safeswim programme in 2021/2022. Two dry samples and two wet samples will be taken at each stream (12 samples in total). Microbial source tracking will be undertaken on samples that exceed contact recreational guidelines.

Tātaritanga me ngā tohutohu

Analysis and advice

23.     Staff are unable to hold a further funding round and allocate the $20,000 budget towards grants by the end of the 2020/2021 financial year (30 June 2021).

24.     As such, staff have considered the following options for the available budget:

·        Option one – put the $20,000 budget forward as savings, and declare the Waterways Protection Fund as undelivered for the 2020/2021 financial year

·        Option two (recommended) – reallocate the $20,000 towards the 2020/2021 Freshwater Management Programme for planting to be undertaking in the 2021/2022 financial year.

25.     An additional option of carrying forward the Waterways Protection Fund budget to 2021/2022 (keeping the fund separate to the Freshwater Management Programme) was not considered, as the funding has not yet been allocated towards specific projects for delivery (in which case this is considered an accrual).

26.     Option one is the easiest option, however it is not recommended as it would not support the board’s aspirations around water quality improvements.

27.     Option two will enable water quality improvements, however the planting will not be undertaken within the 2020/2021 financial year. Nurseries on Aotea / Great Barrier have indicated they have no plants remaining for the current planting season. However, if the local board were to reallocate this $20,000 towards its Freshwater Management Programme, this budget can be carried forward to 2021/2022 to ensure delivery of planting projects by the end of June 2022.

28.     Reallocating the $20,000 towards the Freshwater Management Programme and carrying forward the budget to 2021/2022 will bring the total budget for next financial year to $58,700. This will enable additional planting beyond what was initially proposed through the draft $38,700 budget (see Table 1 above).

29.     If the local board supports option two, staff can indicate to the nurseries the need for additional plants well in advance of planting projects, which will take place from April 2022.

Tauākī whakaaweawe āhuarangi

Climate impact statement

30.     Freshwater ecosystems provide climate resilience services such as flood mitigation, habitat for native biodiversity, and carbon sequestration through riparian planting. The Freshwater Management Programme supports these services which are enhanced when ecosystems are restored. Local contractors will be engaged to undertake work wherever possible to decrease emissions through travel.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31.     The Freshwater Management Programme and Waterways Protection Fund are led by Auckland Council’s Healthy Waters department, with support from the Grants and Incentives team. Staff from Environmental Services also provide support for these initiatives where required. The decision sought through this report will not have a significant impact on these departments.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32.     The Freshwater Management Programme contributes towards the Aotea / Great Barrier Local Board Plan 2020 objectives ‘our environment is protected and enhanced’ and ‘our community is resilient to the impacts of climate change’.

33.     The 2020/2021 onsite wastewater education programme has targeted the Tryphena, Ōkupu, Medlands and Claris catchments. This focus is proposed to continue through 2021/2022 with potential to expand and cover all of Aotea / Great Barrier if demand requires.

34.     Workshops on the Waterways Protection Fund and the Freshwater Management Programme were held with the local board in March, April and May 2021. At its 18 May 2021, the local board indicated support for the recommended reallocation of the Waterways Protection Fund budget towards the Freshwater Management Programme, as detailed in this report.

Tauākī whakaaweawe Māori

Māori impact statement

35.     Staff recognise that water quality initiatives have integral links with the mauri of the environment and concepts of kaitiakitanga. Proposed activities for the 2021/2022 Freshwater Management Programme align with the Ngāti Rehua Ngātiwai ki Aotea hapū management plan, as they work to protect awa, moana and wai through waterway restoration initiatives.

36.     Where aspects of proposed Freshwater Management Programme activities are anticipated to have a significant impact on activity of importance to Māori, appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

37.     The recommended option in this report will see the reallocation of $20,000 from the local board’s 2020/2021 Waterways Protection Fund budget towards the Freshwater Management Programme. This budget will not be spent within the financial year, as there are no plants available on Aotea. However, the budget will be carried forward to 2021/2022 to enable planting to take place in the 2022 planting season.

38.     Staff have proposed an additional budget of $38,700 for the Freshwater Management Programme in the 2021/2022 financial year. This can be accommodated within the local board’s draft locally-driven initiatives budget for 2021/2022, bringing the total budget for the Freshwater Management Programme in 2021/2022 to $58,700.

39.     Approval of this budget will be sought in June 2021 as part of the local board’s 2021/2022 Infrastructure and Environmental Services work programme. Approval in principle will also be sought for $38,000 towards this programme in both 2022/2023 and 2023/2024.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     The key risks and proposed mitigations associated with the Freshwater Management Programme are outlined in Table 2 below.

Table 2. Key risks and proposed mitigations for the Freshwater Management Programme

Risks

Proposed mitigations

Likelihood and impact following mitigation

Lack of community interest in participating in water quality programmes

Freshwater Management Programme initiatives such as onsite wastewater inspections and planting days will be widely publicised through social media and flyers at key locations across Aotea.

Likelihood: Low

Impact: Medium

Lack of uptake of waterways protection fund

Further promotion and engagement will be undertaken in 2021/2022 to stimulate greater interest in the grants.

Likelihood: Medium

Impact: Low

Lack of coordination with other water quality programmes on Aotea / Great Barrier

Healthy Waters staff are working alongside staff from across Auckland Council, including Environmental Services, to ensure coordination of activities.

Likelihood: Low

Impact: Low

Further COVID-19 alert level changes

Healthy Waters staff alongside its contractors will ensure back-up days for events and education sessions are organised to enable flexibility to deliver within the financial year.

Likelihood: Medium

Impact: Low

Ngā koringa ā-muri

Next steps

41.     Updates on the delivery of this carried forward budget will be provided through the local board’s quarterly performance reporting in 2021/2022.

42.     Approval of the programme and budget for the 2021/2022 financial year will be sought at the June 2021 business meeting, as part of the approval of the local board’s environment work programme.

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Jaimee Maha - Team Leader Relationship Advisory

Maddison Jones – Healthy Waters Specialist

Authorisers

Craig Mcilroy – General Manager Healthy Waters

Barry Potter - Director Infrastructure and Environmental Services

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

25 May 2021

 

 

Fire and Emergency New Zealand consultation on the draft Fire Plan for Tāmaki Makaurau Auckland Te Hiku 2021-2024

File No.: CP2021/06430

 

  

Te take mō te pūrongo

Purpose of the report

1.       To enable the local board to provide formal feedback to the Fire and Emergency New Zealand (FENZ) draft Fire Plan for Tāmaki Makaurau Auckland Te Hiku 2021-2024.

Whakarāpopototanga matua

Executive summary

2.       Under the Fire and Emergency New Zealand Act 2017 (section 22), Fire and Emergency New Zealand (FENZ), must create fire plans for local areas/regions.

3.       FENZ is consulting on fire plans throughout New Zealand. The draft Fire Plan for Tāmaki Makaurau Auckland Te Hiku 2021-2024, outlines policies and procedures specific to Auckland, for the management of public safety and risks relating to fire in the region.

4.       Examples of content are declaring the beginning and end of fire seasons, prohibiting and restricting fire use, and the issuing of fire permits. FENZ considers the fire risk profile and condition specific to the area covered by the plan. A plan includes demographics and environmental matters relevant to the Reduction component of emergency management.

5.       FENZ has spoken with stakeholders around Auckland to develop a draft document, which references risk conditions and procedures in the Auckland environment.

6.       Further information and summary documents on fire plans can be found here: https://www.fireandemergency.nz/public-consultation/

7.       The draft Fire Plan for Tāmaki Makaurau Auckland Te Hiku 2021-2024 (Attachment A) is open for public consultation and submission from 28 April until 9 June 2021.

8.       To meet this timeframe, local board feedback received by 28 May will be considered for incorporation into the final submission. Local board formal feedback received by 7 June 2021 will be appended to the final submission.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      provide feedback to the Fire and Emergency New Zealand (FENZ) draft Fire Plan for Tāmaki Makaurau Auckland Te Hiku 2021-2024

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Fire Plan for Tāmaki Makaurau Auckland Te Hiku 2021-2024

89

     

Ngā kaihaina

Signatories

Author

Jacqui Fyers - Senior Local Board Advisor

Authoriser

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

25 May 2021

 

 

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Aotea / Great Barrier Local Board

25 May 2021

 

 

Decision-making responsibilities policy

File No.: CP2021/06315

 

  

Te take mō te pūrongo

Purpose of the report

1.       To endorse the draft decision-making responsibilities policy for inclusion in the long-term plan.

Whakarāpopototanga matua

Executive summary

2.       The Governing Body is required by legislation to allocate decision-making responsibility for the non-regulatory activities of Auckland Council to either itself or local boards. This allocation is outlined in the Decision-Making Responsibilities of Auckland Council’s Governing Body and Local Boards policy that is published in each long-term plan and annual plan.

3.       The policy also records delegations given to date by the Governing Body to local boards and provides a list of statutory responsibilities that are conferred on both governance arms.

4.       An internal review of the policy was undertaken in early 2021 and considered by the Joint Governance Working Party at its meeting on 22 March 2021. The review outlined some proposed changes to the policy as well as some recommendations on how to take forward other issues that do not yet lend themselves to a policy amendment. The recommendations adopted by the Joint Governance Working Party have informed the proposed changes in the draft policy. (Attachment A).

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      endorse the draft Decision-making Responsibilities of Auckland Council’s Governing Body and local boards policy.

Horopaki

Context

5.       The Governing Body and local boards obtain their decision-making responsibilities from three sources:

·   statutory responsibilities - functions and powers directly conferred by the Local Government (Auckland Council) Act 2009 (LGACA) 2009

·   non-regulatory activities that are allocated to local boards and the Governing Body in accordance with a set of principles (section 17(2) LGACA)

·   delegations – these can be regulatory or non-regulatory responsibilities; the Governing Body has delegated some of its responsibilities to local boards.

Allocation of non-regulatory responsibilities

6.       The primary purpose for the policy is to set out the allocation of non-regulatory decision-making responsibilities. However, it incorporates other sources of decision-making authority for completeness and context, including a register of key delegations which have been given by the Governing Body to local boards.

Joint Governance Working Party (JGWP)

7.       To facilitate a review by the JGWP, staff provided an analysis of issues raised, mainly by local boards, and proposed recommendations in relation to those issues. The report containing this advice can be found in the record of the Joint Governance Working Party Meeting, 23 March 2021.

8.       The JGWP carefully considered the issues that were in scope for the review as well as the staff advice and raised some questions and issues that staff are exploring further. These are discussed in the advice below.

9.       This report only covers the discussions relating to the recommended changes to the policy. A memo will be provided to each local board providing a summary of the issues considered in the review and outlining a staff response to specific issues, if any, that individual local boards raised in their feedback.

10.     Following their review, the JGWP agreed as follows:

That the Joint Governance Working Party:

(a)         note the feedback from local boards on the decision-making responsibilities policy

(b)        request the following amendments to the decision-making responsibilities policy:

(i)       request that staff report with urgency that local boards can be delegated approval for developing and approving area plans, provided the Governing Body can make its views known on such plans

(ii)      that the local boards can take responsibilities for decision making over drainage reserves provided such decisions are constrained to those that will not negatively affect the drainage functions and stormwater network operations.

(iii)     provide for local boards to tailor locally delivered projects within regional environmental programmes, subject to advice from staff on the types of projects that can be tailored

(iv)     provide explicit reference to Health and Safety obligations and requirements that local boards and Governing Body must consider in their decisions

(v)      local boards can object to a special liquor licence and this be enabled by an appropriate administrative process.

(c)    note the recommendations that the next phase of the Waiheke pilot should consider some of the issues that have been raised including:

(i)       trialling delegations from Auckland Transport on decision-making relating to street trading for roads and beaches, placemaking and urban design decisions

(ii)      Identifying opportunities and non-regulatory decision-making elements in relation to town centres that the Governing Body can consider when making allocation

(d)   recommend that Auckland Transport consider if there are types of community activities that can take place on road reserves without impacting the roading network.

(e)    request staff scope out a review of the role of the Governing Body in regional governance within the shared governance model of Auckland Council, taking into considerations the recommendation of the CCO Review.

The following members requested that their dissenting votes be recorded as follows:

Cr A Filipaina against e)

Member R Northey against e)

The following members requested that their abstention be recorded as follows

Cr S Henderson against (b)(i)

Cr R Hills against (b)(iii)

Tātaritanga me ngā tohutohu

Analysis and advice

Request for further advice or implementation support

Area plans

11.     Local boards requested that the responsibility for adoption of area plans, which is currently allocated to the Governing Body, be assigned to them. This can be done through allocating the responsibility to local boards or through the Governing Body delegating this allocated responsibility to local boards to exercise on their behalf.

12.     Staff have considered this request and advised the JGWP as follows.

·   Area plans are an important tool in council’s spatial planning framework. It is used to strategically plan an area usually for the purpose of seeking and/or supporting changes to the Unitary Plan. The responsibility for the Unitary Plan rests with the Governing Body.

·   Area plans, as a stand-alone non-regulatory tool and decision, appear ‘local’ in nature given their focus on local planning which is a responsibility allocated to local boards.

·   However, area plans also meet the exceptions in section 17(2) of the LGACA: specifically that for these decisions to be effective, they require alignment or integration with other decision-making responsibilities that sit with the Governing Body. These include plan changes and amendments to the Unitary Plan, infrastructure prioritisation and regional investment.

·   During the Waiheke pilot, the Waiheke Local Board sought a delegation to sign off the Waiheke Local Area Plan. This delegation was granted with conditions that included a requirement to ensure the involvement of a member of the Independent Maori Statutory Board. This suggests delegations on a case-by-case basis can be possible and provides an alternative route if a standing delegation is not given to local boards.

13.     The JGWP carefully considered the advice of staff but were not all in agreement with it. Members had strong views about the need to empower local boards in their local planning role and have requested staff to reconsider their advice and to explore the risks and possible risk mitigation of enabling local boards to adopt the plans through a delegation from the Governing Body.

14.     Whilst the practice already ensures high involvement of local boards in the development of these plans, it was the view of the JGWP members that delegating the adoption decision with relevant parameters is more empowering for local boards. JGWP members felt that this would enable local boards to make local planning decisions that are aligned with their local board plan aspirations and other community priorities without requiring further approval from the Governing Body, whose members may not be as familiar with these local priorities.

15.     JGWP members agreed that area plans, while local, often require funding and alignment to other plans that are developed by the Governing Body. Keeping the responsibility and accountability allocated to the Governing Body ensures the decision continues to sit at the right level but that this does not necessarily need to be exercised by the Governing Body on all occasions.

16.     The JGWP have requested advice from staff on how to pursue a Governing Body delegation. Staff will seek to provide further advice to the JGWP. If the JGWP considers recommending a delegation from the Governing Body on this issue, staff will present the request to the Governing Body for consideration. A delegation can be given at any time and it will have immediate effect.

Special liquor licence administration process for notifying local boards

17.     One of the issues raised in the local board feedback is special liquor license applications. On this matter, the request was for clarification that local boards can object, as per the delegation from Governing Body granting the ability to make objections under the Sale and Supply of Alcohol Act 2012. Elected members perceived this is not being enabled as notifications on these licences are not proactively shared with them in the same way that information about other applications (on, off and club licences) are.

18.     The JGWP has recommended that this be clarified in the policy and request that staff enable notifications to be sent to local board where public consultation is required for special licence applications.

Proposed changes to the Allocated decision-making responsibilities (part c)

Local purpose (drainage) reserves

19.     During discussions with local boards on the scope of the review, many local boards raised concerns about the interpretation of the policy.

20.     An example raised by Upper Harbour Local Board demonstrated the need for clarity, especially in areas where decision-making authority allocated to both governance arms overlap. During the development of the board’s local park management plans, staff had advised that those reserves that are primarily dedicated to stormwater drainage should be treated as part of the stormwater network. This advice appeared to suggest that local boards do not hold any decision-making over a subset of local parks since it is the Governing Body that is responsible for management of the stormwater network.

21.     Through discussions with staff as part of this review, the advice has been revised. Staff accept this is an example of where there is clear overlap in activities and decision-making responsibilities. Staff will need to work closely with local boards to develop protocols that enable decision-making by the Governing Body on stormwater issues to be exercised efficiently and effectively.

22.     The JGWP were supportive of the staff recommendation to clarify that the exercise of decision-making in relation to stormwater network and how it functions must be properly enabled on local parks. This is done by acknowledging that these considerations and decisions about the stormwater network constrains local board decision-making over local parks (or parts of local parks) that have a stormwater drainage function. This clarity will also help staff to understand that the local board continues to retain the decision-making responsibility over all other activities of local parks.

Role of local boards in environmental programmes and grants

23.     Some local boards feel the current policy wording and ways of working does not provide a meaningful role for local boards on regional environmental issues, specifically regional environmental programmes. These local boards have also requested that local boards be enabled to monitor the progress of any locally-delivered projects (funded by regional environmental programmes) through the established work programme reporting mechanism.

24.     Local board input into regional environmental programmes is at the policy and/or programme approval stage. The approved programme direction provides sufficient guidance to staff, acting under delegation from the Governing Body, when developing an implementation plan and prioritising projects for delivery.

25.     At the operational level, where identified priorities and project ideas are to be delivered in local parks or other key locations within the local board area, local board input is sought by staff at workshops. This is to ensure locally delivered projects are tailored to local circumstances. While it is possible to capture this current practice in the policy, this needs to be done in a way that continues to enable relevant local boards to add value to projects without too many administrative requirements. A member of the JGWP also expressed concern about signalling all projects can be tailored to local circumstances as this is not the case.

Other changes

Health and Safety – parameters for decision-making

26.     Council decisions need to take account of Health and Safety considerations, as well as reflecting a shared approach to risk.

27.     Staff advise that Health and Safety considerations should be explicit in the policy to protect the council from liability. The JGWP supports this recommendation and a reference to complying with health and safety legislation and plans has been inserted in the policy.

Issues relating to delegations

28.     The review considered requests for new delegations or additional support to implement delegations given to local boards. Some of these were requests for delegation from Auckland Transport.

29.     The review considered that before recommending or agreeing any new delegation, the delegator, whether it be Governing Body or Auckland Transport, must first weigh the benefits of reflecting local circumstances and preferences (through a delegation) against the importance and benefits of using a single approach in the district (through itself retaining the responsibility, duty, or power concerned).

30.     Staff advised the JGWP to recommend that the Waiheke pilot (part of the Governance Framework Review) which is about to enter another phase, expands to include a trial of delegated decision-making on key issues raised in this review. They include several issues that relate to Auckland Transport, namely street trading and town centre/urban design. Piloting these delegations can help Auckland Transport to identify any practical issues that need to be considered before a formal delegation to all local boards can be given on any of the issues identified.

Other issues

JGWP resolution on role of Governing Body

31.     Some members of the JGWP expressed concerns about what they perceived to be a heavy focus on local board responsibilities.

32.     Both sets of governors were invited to identify issues to be examined in the review. The Governing Body, in workshop discussions, did not identify any major issues that it wanted to review but was open to including any issues raised by local boards. As a result, almost all of the issues raised were suggested by local boards and the majority of them relate to their areas of decision-making responsibility. This may have given the impression of a bias towards examining the role of local boards.

33.     To address this concern, the JGWP requested that staff scope a review of the role of the Governing Body. Staff will provide advice to the JGWP in response to this request at an upcoming meeting.

Escalation process for any disputes relating to the Allocation of decision-making responsibilities for non-regulatory activities

34.     The process for resolving disputes relating to allocation of non-regulatory responsibilities (including disputes over interpretation of the allocation table) will vary depending on the issue at hand. The chart below outlines the basic escalation process.

Tauākī whakaaweawe āhuarangi

Climate impact statement

35.     This report relates to a policy and does not have any quantifiable climate impacts.

36.     Decisions that are taken, in execution of this policy, will likely have significant climate impacts. However, those impacts will be assessed on a case-by-case basis and appropriate responses will be identified as required.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37.     Council departments support and implement decisions that are authorised by this policy.

38.     Feedback received to date from some departments reinforces the need for guidance notes to aid interpretation of the allocations in the decision-making policy. This work will be done in consultation with departments.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

39.     This report canvasses issues that had been raised by local boards and focuses on those issues that warrant an amendment to the policy.

40.     All other issues raised by local boards in their feedback were canvassed in the staff advice that formed part of the review. This information is available to all local boards.

41.     Staff have also prepared responses to specific issues raised by local boards and have shared this information in a memo.

Tauākī whakaaweawe Māori

Māori impact statement

42.     There are no decisions being sought in this report that will have a specific impact on Māori.

Ngā ritenga ā-pūtea

Financial implications

43.     There are no financial implications directly arising from the information contained in this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44.     The are no identified risks other than timeframes. The Governing Body will be adopting this policy in June as part of the Long-term Plan. Local board feedback is requested in early May in order to provide time to collate and present this to the Governing Body for consideration.

Ngā koringa ā-muri

Next steps

45.     Staff will prepare guidance notes to aid the interpretation of the decision-making policy following its adoption.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Decision making responsibilities policy

167

     

Ngā kaihaina

Signatories

Author

Shirley Coutts - Principal Advisor - Governance Strategy

Authorisers

Louise Mason - General Manager Local Board Services

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

25 May 2021

 

 

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Aotea / Great Barrier Local Board

25 May 2021

 

 

Economic Development Action Plan: Draft for feedback

File No.: CP2021/06317

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide feedback on the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

Whakarāpopototanga matua

Executive summary

2.       The council organisation and council-controlled organisations have worked collaboratively to develop the draft Economic Development Action Plan. This plan defines and agrees, for the next three years, the council family’s economic objectives and priorities and determines a coordinated course of action. The plan is limited to actions that are within the remit of council and council-controlled organisation (CCO) activities.

3.       The draft plan aligns with the 10-year Budget 2021-2031 and will inform the work programmes of relevant council family departments. The work is supported by the chief executives of council and all substantive council-controlled organisations.

4.       The draft plan outlines detailed actions within six areas of focus (‘workstreams’) as outlined in Attachment A. It reflects the guiding principles of transitioning towards a regenerative and low carbon economy, supporting economic opportunities for Māori, and responding to our communities of greatest need.

5.       There will be targeted engagement on the draft plan, including with iwi, advisory panel members and business groups. Feedback will be sought until 14 June 2021.

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

b)      provide feedback on the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24 for consideration in the final plan to be presented to the Parks, Arts, Community and Events Committee on 8 July 2021 for adoption.

Horopaki

Context

6.       In August 2020, the CCO Review Panel delivered its report alongside 64 recommendations which were endorsed in full by the Governing Body. The review stated that council and all substantive council-controlled organisations (CCOs) should together define the economic outcomes for Auckland and agree on how to achieve and measure them. The review also acknowledged the need for better coordination and definition of responsibilities for local economic development within the council family. The Economic Development Action Plan forms part of council’s response to that review.

7.       The plan is not a long-term strategy and does not replace the Economic Development Strategy 2012. The priorities and focus over the next three years, however, consider direction from council’s existing strategies i.e., the Auckland Plan 2050, Economic Development Strategy 2012, Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and Kia Ora Tāmaki Makaurau: Council’s Māori Outcomes Framework.

Tātaritanga me ngā tohutohu

Analysis and advice

8.       Comprehensive background work to support the development of the action plan has been completed by the Chief Economist Unit (CEU), the Auckland Plan Strategy and Research Department (APSR) and Auckland Unlimited. This includes a report from the CEU providing a profile of Auckland’s economy over the last 10 years, the impact of Covid-19 on the Auckland economy, and the main roadblocks to recovery. The same report also identified areas where the council group can have a material impact on economic development. Key areas are:

·        assets

·        procurement

·        land use and zoning

·        regulatory processes

·        travel network

·        town centres

·        pricing

·        skills and investment attraction

·        tourism attraction

·        social support services

·        coordination of responses through partnerships.

9.       There has also been an extensive review of plans and strategies across the council and CCOs to identify common economic development themes. These were: innovation and technology, Māori economy, regenerative, resilient, low carbon economy, workforce transition, competitive high-value sectors, local economic development, infrastructure, and culture and creativity.

10.     This background work formed the basis for six workstreams:

·        Destination Tāmaki Makaurau: attracting people and investment

·        Local Tāmaki Makaurau: enabling thriving local economies

·        Skilled Tāmaki Makaurau: supporting quality jobs and skill development

·        Future Tāmaki Makaurau: preparing businesses for the future

·        Enabled Tāmaki Makaurau: infrastructure enabling economic development

·        Enabled Tāmaki Makaurau: regulations that enable economic development.

11.     Each workstream has both council and CCO staff representation. These workstreams have developed a set of actions with responsibilities and timeframes as detailed in this draft plan. A monitoring framework will be developed to ensure roles, responsibilities and accountabilities of council and each CCO are clearly defined as they relate to the actions in the draft plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan has provided direction to the development of the draft plan, aspiring to a more resilient economy that is regenerative, inclusive, local and enables Aucklanders to thrive.

13.     The draft action plan has embedded the guiding principle of ‘transitioning to a regenerative and low carbon economy’ into each of its six workstreams. The development of actions is underpinned by kaitiakitanga and considers how resources used give back to nature and increase value through reuse and renewal. Where applicable, actions broadly encourage a decrease in greenhouse gas emissions, low carbon products and services, climate innovation, and less dependency on natural resources.

14.     The actions presented in this draft action plan will go through a further climate impact assessment using tools developed by the Chief Sustainability Office. The results of this assessment will be incorporated into the final plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     The draft plan responds to the CCO review recommendation for council and all CCOs to together define the economic outcomes for Auckland and agree on how to achieve and measure them. The actions in the draft plan will be shared and accountabilities of council and each CCO well defined. Some CCOs will have a more active role than others.

16.     The scope and development of the Economic Development Action Plan has been agreed to through the council and CCO Chief Executives’ group. This group is updated with progress on the plan as appropriate. The project team includes a representative and contribution from each CCO. 

17.     The scope of the plan is limited to actions that are within the remit of council and CCO activities. A review and discussion document of the council group’s levers that materially contribute to economic development formed the basis for this draft plan (refer to Attachment B).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     Each workstream of the plan will have a local impact, acknowledging the interdependency of local economies and the regional economy. The draft plan includes the focus area ‘Local Tāmaki Makaurau: enabling thriving local economies’ and has been informed by the recent local board plans’ local economic priorities.

19.     The Local Tāmaki Makaurau workstream seeks to clarify what the Auckland Council group will do to support the local economies of Auckland. This includes setting out the roles that each part of the group plays in delivering actions, while also setting the foundations to help the group identify the economic places (sub-regional and local) of Auckland and deliver outcomes at the local level.

20.     A memo was distributed on 17 February 2021 to inform local board members of the development of council’s Economic Development Action Plan 2021-24 and to outline the process for local board feedback to the plan. At the request of the local board chairpersons, the draft plan will be provided at all local board business meetings in May 2021 with written feedback by formal resolution provided to the project leads by 14 June 2021.

Tauākī whakaaweawe Māori

Māori impact statement

21.     Kia Ora Tāmaki Makaurau has provided direction to the development of the draft plan, in particular, the Kia ora te Umanga mahi objective of supporting economic opportunities for Māori businesses and iwi organisations. The draft plan has also considered direction from the Auckland Plan 2050, the Kaitiaki Forum’s strategic plan and the Independent Māori Statutory Board’s Issues of Significance (2017) as they relate to Māori economic development.

22.     The draft action plan has embedded the guiding principle of ‘supporting economic opportunities for Māori’ into each of its six workstreams. The development of actions will consider partnership opportunities with mana whenua and mataawaka, a focus on equity and addressing systemic barriers, and identifying new economic opportunities for Māori.

23.     The project team have communicated with iwi from the commencement of the project to determine and initiate the preferred process of engagement for each iwi. This draft plan will be sent to all iwi for input and feedback through to 14 June 2021.

Ngā ritenga ā-pūtea

Financial implications

24.     The scope of the Economic Development Action Plan states that actions will be funded within the existing 10-year Budget 2021-2031 and therefore, no additional funding is required. The draft plan identifies some actions that rely on external funding sources and partnerships.

25.     At the advice of the finance division, budget alignment is demonstrated in the draft plan at both the group of activity and CCO / council directorate level.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     The draft plan outlines actions that require a commitment from the responsible directorate to include in their work programmes and within their existing budgets. The monitoring framework will include regular progress reporting to ensure effective implementation of the action plan.

27.     This action plan is an internal document, outlining work to be done within the remit of council and its CCOs. The content of the plan builds on earlier consultation undertaken in the development of key strategies that have provided direction. Input and feedback for this action plan has therefore been targeted to key groups.

Ngā koringa ā-muri

Next steps

28.     The draft plan will be distributed to the key groups that have been engaged from the commencement of the project. Feedback will be considered until 14 June 2021.

29.     The final Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24 and its monitoring framework will be presented to the Parks, Arts, Community and Events committee on 8 July 2021 for adoption.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Economic Development Action Plan

187

b

Auckland's economic recovery and council's role

221

     

Ngā kaihaina

Signatories

Authors

Janelle Breckell - Principal Strategic Advisor

James Robinson - Head of Strategy and Planning, Auckland Unlimited

Authorisers

Louise Mason - General Manager Local Board Services

Jacques Victor - General Manager Auckland Plan Strategy and Research

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

25 May 2021

 

 

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Aotea / Great Barrier Local Board

25 May 2021

 

 

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Aotea / Great Barrier Local Board

25 May 2021

 

 

Ratification of Aotea / Great Barrier Local Board feedback on the Ministry of Business, Innovation and Employment (MBIE)’s proposed changes to support effective management of freedom camping in New Zealand and Transport and Infrastructure Select Committee inquiry into congestion
pricing in Auckland

File No.: CP2021/06326

 

  

Te take mō te pūrongo

Purpose of the report

1.       To enable the local board to formalise by resolution feedback provided on:

i)       Ministry of Business, Innovation and Employment (MBIE)’s proposed changes to support effective management of freedom camping in New Zealand, and

ii)      Parliament’s Transport and Infrastructure Committee inquiry into congestion pricing in Auckland.

Whakarāpopototanga matua

Executive summary

2.       The Board provided feedback to two government consultations in May 2021. Both submissions were approved by the chair and deputy chair under delegation due to the tight timeframes. This report enables the feedback to be formalised retrospectively.

3.       Details of the government consultations are outlined below:

Ministry of Business, Innovation and Employment (MBIE)’s proposed changes to support effective management of freedom camping in New Zealand

4.       The Ministry for Business, Innovation and Employment released a discussion document outlining four proposals for changes to the Freedom Camping Act 2011. The Freedom Camping Act 2011 defines what freedom camping is and gives effect to the government’s policy to allow freedom camping on all public land by default.

5.       The consultation sought agreement to release for public consultation the discussion document, Supporting Sustainable Freedom Camping in Aotearoa New Zealand. The discussion document set out four proposals to support sustainable freedom camping in New Zealand, in line with the Government’s direction for tourism:

·    Make it mandatory for freedom camping in a vehicle to be done in a certified self-contained vehicle; or

·    Make it mandatory for freedom campers to stay in a vehicle that is certified self-contained, unless they are staying at a site with toilet facilities (excluding public conservation lands and regional parks); and

·    Improve the regulatory tools for government land managers; and

·    Strengthen the requirements for self-contained vehicles.

6.       Formal local board feedback was submitted on Thursday 13 May 2021 (Attachment A) to be considered by the Governing Body at its 27 May 2021 meeting for inclusion in the Auckland Council submission to the Ministry of Business, Innovation, and Employment.

Parliament’s Transport and Infrastructure Committee inquiry into congestion pricing in Auckland

7.       The Minister of Transport asked Parliament’s Transport and Infrastructure Committee to undertake an inquiry into congestion pricing in Auckland. The select committee invited public submissions, which closed on 20 May 2021.

8.       The local board could consider the matters raised by ‘The Congestion Question’ (TCQ) project and formulate its views for inclusion as part of Auckland Council’s submission to the select committee.

9.       Feedback received from local boards by 10 May were considered for incorporation into the council’s submission. Feedback received from local boards by 17 May were appended to the council’s submission.

10.     The board submitted its formal feedback on Parliament’s Transport and Infrastructure Committee inquiry into congestion pricing in Auckland on Monday 17 May 2021 (Attachment B).

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)         ratify the board’s feedback provided on the Ministry of Business, Innovation and Employment (MBIE)’s proposed changes to support effective management of freedom camping in New Zealand submitted on 13 May 2021 (Attachment A of the report).

b)         ratify the board’s feedback provided on the Parliament’s Transport and Infrastructure Committee inquiry into congestion pricing in Auckland submitted on 17 May 2021 (Attachment B of the report).

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Aotea / Great Barrier Local Board feedback on the Ministry of Business, Innovation and Employment (MBIE)’s proposed changes to support effective management of freedom camping in New Zealand

243

b

Aotea / Great Barrier Local Board feedback on Parliament’s Transport and Infrastructure Committee inquiry into congestion pricing in Auckland

245

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

25 May 2021

 

 

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Aotea / Great Barrier Local Board

25 May 2021

 

 

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Aotea / Great Barrier Local Board

25 May 2021

 

 

Local Ward Area Councillor's Update

File No.: CP2021/06322

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the local ward area councillor to update the Aotea / Great Barrier Local Board on Governing Body issues and other points of interest to the local board.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides provision in the local board meeting for local ward area councillors to update their local board counterparts on regional matters of interest to the local board.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      receive the written report update from the Waitematā and Gulf Ward Councillor, Pippa Coom.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Councillor Pippa Coom's update - May 2021

249

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

25 May 2021

 

 

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Aotea / Great Barrier Local Board

25 May 2021

 

 

Environmental agency and community group reports

File No.: CP2021/06319

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for Aotea Great Barrier community groups and environmental agencies with interest or role in the environment or the work of the Aotea / Great Barrier Local Board to have items considered as part of the board’s business meeting.

Whakarāpopototanga matua

Executive summary

2.       To support open and more direct interaction between the board, local groups and others, the local board has extended an invitation to either speak at the board’s business meeting via Public Forum or put items forward and have reports included in the Agenda.

3.       Inclusion of items on the Agenda is at the discretion of the Aotea / Great Barrier Local Board Chairperson in discussion with the Aotea / Great Barrier Local Board Local Area Manager. Any items submitted will be included under a cover report which will have the recommendation that “item xyz be noted or received”.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      note the following reports:

i)     Te Papa Atawhai Aotea District report

ii)    Aotea / Great Barrier Natural Environment-Islands monthly update – April 2021.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Te Papa Atawhai Aotea District report

271

b

Aotea / Great Barrier Natural Environment-Islands monthly update – April 2021

273

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

25 May 2021

 

 

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Aotea / Great Barrier Local Board

25 May 2021

 

 

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Aotea / Great Barrier Local Board

25 May 2021

 

 

Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022

File No.: CP2021/06324

 

  

Te take mō te pūrongo

Purpose of the report

1.       To present the Aotea / Great Barrier Local Board with its updated governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       The Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022 is appended to the report as Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff for reference and information only.

3.       The governance forward work calendars are part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·        ensuring advice on meeting agendas is driven by local board priorities

·        clarifying what advice is expected and when

·        clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)      note its Governance Forward Work Calendar for the political term 2019 - 2022 as at May 2021.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

May 2021 Aotea / Great Barrier Local Board governance forward work calendar

281

     

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Glenn Boyd - Local Area Manager

 



Aotea / Great Barrier Local Board

25 May 2021

 

 

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Aotea / Great Barrier Local Board

25 May 2021

 

 

Aotea / Great Barrier Local Board Workshop Record of Proceedings

File No.: CP2021/06325

 

  

Te take mō te pūrongo

Purpose of the report

1.       To note the records for the Aotea / Great Local Board workshops held following the previous business meeting.

Whakarāpopototanga matua

Executive summary

2.       Under section 12.1 of the current Standing Orders of the Aotea / Great Barrier Local Board, workshops convened by the local board shall be closed to the public. However, the proceedings of every workshop shall record the names of members attending and a statement summarising the nature of the information received, and nature of matters discussed.

3.       The purpose of the local board’s workshops are for the provision of information and local board members discussion.  No resolutions or formal decisions are made during the local board’s workshops.

4.       The record of proceedings for the local board’s workshops held on the 20th of April 2021, 4th of May and 11th of May 2021 are appended to the report.

 

Ngā tūtohunga

Recommendation/s

That the Aotea / Great Barrier Local Board:

a)    note the record of proceedings for the local board workshops held on:

·   Tuesday 20 April 2021

·   Tuesday 4 May 2021 and

·   Thursday 11 May 2021

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

20210420 Aotea / Great Barrier Local Board Workshop Record

285

b

20210504 Aotea / Great Barrier Local Board Workshop Record

287

c

20210511 Aotea / Great Barrier Local Board Workshop Record

289

Ngā kaihaina

Signatories

Author

Guia Nonoy - Democracy Advisor

Authorisers

Glenn Boyd - Local Area Manager

 


Aotea / Great Barrier Local Board

25 May 2021

 

 

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Aotea / Great Barrier Local Board

25 May 2021

 

 

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Aotea / Great Barrier Local Board

25 May 2021

 

 

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