Aotea / Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Aotea / Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Aotea / Great Barrier Island on Tuesday, 25 May 2021 at 1.01pm.

 

present

 

Chairperson

Izzy Fordham

 

Members

Susan Daly

 

 

Patrick O'Shea

 

 

Valmaine Toki

 

 

ABSENT

 

Deputy Chairperson

Luke Coles

absence

 

IN ATTENDANCE

 

Glenn Boyd

Local Area Manager, Local Board Services

Jacqui Fyers

Senior Local Board Advisor, Aotea / Great Barrier Local Board

Anna Davis

PA / Office Manager, Aotea / Great Barrier Local Board

 

 


Aotea / Great Barrier Local Board

25 May 2021

 

 

 

 

1          Welcome

 

Chairperson I Fordham opened the meeting and welcomed attendees. Member V Toki led the meeting in a karakia.

 

 

2          Apologies

 

Resolution number GBI/2021/45

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)          accept the apology from Deputy Chairperson L Coles for absence.

 

CARRIED

 

 

Note:   Councillor Pippa Coom sent her apology due to Recovery Budget (10-year Budget 2021-2031) workshops/meetings.

 

 

3          Declaration of Interest

 

Chairperson I Fordham declared a conflict of interest in respect to the grant application of Windy Hill Rosalie Bay Catchment Trust at item 11 – Aotea / Great Barrier Local and Capital Grants Round Two 2020/2021 grant allocations report.

Member P O’Shea declared a conflict of interest in respect to the grant application of Aotea Ora Community Trust at item 11 – Aotea / Great Barrier Local and Capital Grants Round Two 2020/2021 grant allocations report.

Member V Toki declared a conflict of interest in respect to the grant applications of Ngatiwai o Aotea Kawa Marae Trust and Motairehe Marae Trust at item 11 – Aotea / Great Barrier Local and Capital Grants Round Two 2020/2021 grant allocations report.

 

 

4          Confirmation of Minutes

 

Resolution number GBI/2021/46

MOVED by Chairperson I Fordham, seconded by Member V Toki:  

That the Aotea / Great Barrier Local Board:

a)          confirm the ordinary minutes of its meeting, held on Tuesday, 27 April 2021 and the extraordinary minutes of its meeting, held on Tuesday, 4 May 2021, as true and correct.

 

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

9.1

Public Forum

 

 

 

Resolution number GBI/2021/47

MOVED by Chairperson I Fordham, seconded by Member V Toki:  

That the Aotea / Great Barrier Local Board:

a)          note the Public Forum presentations

b)         thank the following for their Public Forum attendance:

i)           Katherine Tucker – Glow sourdough

ii)         Maud Mclean – Island Screens Incorporated

iii)        Fenella Christian – Aotea Ora Community Trust

iv)        Michelle McGregor – Ngatiwai O Aotea Kawa Marae Trust

v)         Sonya Palmer & Hope Munro – Motairehe Marae Trust

vi)        Rendt Gorter – Aotea Family Support Group

vii)      Derek Bell – Aotea Community Native Plant Nursery

viii)     Charles Nepia – North Barrier Residents and Ratepayers Association Incorporated

ix)        Anne Kernohan – Aotea Yoga Collective

CARRIED

 

 

10        Extraordinary Business

 

10.1

Extraordinary Business - Project Whakapai - Services provided by AIM Services

 

 

 

Resolution number GBI/2021/48

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)           consider a confidential extraordinary item “Project Whakapai – services provided by AIM Services” as a new Item C1 in the confidential section of this agenda, noting:

i)          the reason this item was not included on the agenda is that the matter came to our attention after the close of the agenda.

ii)     the reason for urgency is that the Finance and Performance Committee will consider the matters at its meeting on Thursday 17 June 2021.

CARRIED

 

 

11

Aotea / Great Barrier Local and Capital Grants Round Two 2020/2021 grant allocations

 

Members declared an interest as follows:

Clause a)

Chairperson I Fordham declared an interest in this item and took no part in the discussion or voting on the local grant application of Windy Hill Rosalie Bay Catchment Trust.

Clause b)

Member P O’Shea declared a conflict of interest in respect to the grant application of Aotea Ora Community Trust.

Member V Toki declared a conflict of interest in respect to the grant applications of Ngatiwai O Aotea Kawa Marae Trust and Motairehe Marae Trust

 

Eugene Sutton - Grants Advisor was in attendance via electronic link in respect to this item.

 

The motion was moved and voted on in parts.

 

Note:   changes to the original recommendation were made with the agreement of the meeting.

 

Resolution number GBI/2021/49

MOVED by Member P O'Shea, seconded by Member V Toki:  

That the Aotea / Great Barrier Local Board:

a)      fund, part-fund or decline applications received for Aotea / Great Barrier Local and Capital Grants Round Two 2020/2021, listed in Table One and Table Two

Table One: Aotea / Great Barrier Local Grants Round Two 2020/2021 applications:

Application ID

Organisation

Requesting funding for

Amount requested

Board’s decision

LG2104-201

Blue Light Ventures Incorporated

Towards costs associated with an outdoor survival skills training course

$3,764.48

$3,764.48

LG2104-204

Windy Hill Rosalie Bay Catchment Trust

Towards wages for a part time nursery manager

$19,500.00

$19,500.00

Application ID

Organisation

Requesting funding for

Amount requested

Board’s decision

LG2104-207

Island Screens Incorporated

Towards screening fees for the 2021 Island Screens Programme.

$2,000.00

$2,000.00

LG2104-208

Destination Great Barrier Island

Towards the "Small Island Big Ideas event held in Adult Education week on 11 and 12 September 2021 at the Claris Social Club.

$5,000.00

$5,000.00

LG2104-209

Aotea Family Support Group Charitable Trust

Towards the Great Barrier New Year’s Picnic at the Great Barrier Sports and Social Club grounds on 2 January 2022.

$12,650.00

$12,650.00

LG2104-212

Katherine Tucker

Towards the establishment of the Aotea Bakehouse Stage One at the Barrier Social Club, including commercial baker deck oven and mixer.

$39,790.00

Decline. Application insufficiently developed: The project is not fully defined or developed, applicant is invited to submit an application to a future grant round.

LG2104-215

Aotea Family Support Group

Towards childcare for yoga classes for the Family Support Group from 1 July to 31 December 2021.

$4,125.00

$4,125.00

Total

 

 

$86,829.48

$47,039.48

 

CARRIED

 

Resolution number GBI/2021/50

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

b)         fund applications received for Aotea / Great Barrier Local Grants Round One 2020/2021, listed in Table Two:

 

 

 

Table Two: Aotea / Great Barrier Capital Grants Round Two 2020/2021 applications:

Application ID

Organisation

Requesting funding for

Amount requested

Board’s decision

LG2104-202

Great Barrier Island Community Health Trust

Towards internal painting of the Community Health Centre

$36,072.00

$36,072.00

LG2104-203

Ngatiwai O Aotea Kawa Marae Trust

Towards costs associated with “Part 3B” for the construction of an outdoor multipurpose community facility including covered seating area, outdoor kitchen, pizza oven, kitchen benches, outdoor seating furniture and a basketball half court

$43,664.00

Decline. Application insufficiently developed: The project is not fully defined or developed, applicant is invited to submit an application to a future grant round.

LG2104-205

Motairehe Marae Trust

Towards costs associated with provision of water supply including drilling of a bore, installation of a pump, tanks and plumbing

$50,000.00

$26,047.50 – towards drilling bore and pump installation (note: amount as per quote provided)

LG2104-206

Motu Kaikoura Trust Board

Towards upgrade and maintenance of the access road

$23,500.00

Decline. Grant round over-subscribed.

LG2104-211

North Barrier Residents and Ratepayers Association Incorporated

Towards the extension of the solar recharge capacity for the FitzRoy Boat Club restaurant for the North Barrier Residents and Ratepayers.

$16,836.00

$16,836.00

LG2104-214

Order of St John Great Barrier Island

Towards the ambulance station interior fit out.

$50,000.00

$50,000.00

LG2104-216

Aotea Ora Community Trust

Towards the purchase of 30 water tanks, pumps and piping for the trust and community.

$73,990.00

$50,000.00

Total

 

 

$294,062.00

$178,955.50

 

CARRIED

 

 

12

Reallocation of the 2020/2021 Waterways Protection Fund budget

 

Resolution number GBI/2021/51

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)      approve the reallocation of $20,000 from the 2020/2021 Waterways Protection Fund towards the Freshwater Management Programme, being delivered through the board’s 2020/2021 local environment work programme

b)      note that the reallocated funds will be carried forward for planting to be undertaken in the 2021/2022 planting season

c)      acknowledge and thank Jaimee Maha and Maddison Jones for their work and advice.

CARRIED

 

 

13

Fire and Emergency New Zealand consultation on the draft Fire Plan for Tāmaki Makaurau Auckland Te Hiku 2021-2024

 

Note:   changes to the original recommendation, amending clause a), were made with the agreement of the meeting.

 

Resolution number GBI/2021/52

MOVED by Member S Daly, seconded by Member V Toki:  

That the Aotea / Great Barrier Local Board:

a)      delegate Chairperson I Fordham, in consultation with other board members, to provide feedback on the Fire and Emergency New Zealand (FENZ) draft Fire Plan for Tāmaki Makaurau Auckland Te Hiku 2021-2024.

CARRIED

 

 

14

Decision-making responsibilities policy

 

Resolution number GBI/2021/53

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:   

That the Aotea / Great Barrier Local Board:

a)      endorse the draft Decision-making Responsibilities of Auckland Council’s Governing Body and local boards policy.

CARRIED

 

 

15

Economic Development Action Plan: Draft for feedback

 

Resolution number GBI/2021/54

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)         endorse and receive the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

b)         endorse ensuring any Auckland Council activity responds to current aspects of socio-economic inequity and ramps up actions towards climate response through a reduced carbon future.

c)         highlight the two specifically related objectives within the Aotea / Great Barrier Local Board Plan 2020 and note their strong alignment with actions in the draft Economic Development Action Plan:

i)           Our local economy is strong, stable and sustainable

·       Support local enterprises to become sustainable by investigating ways to alleviate costs for compliance, freight, biosecurity and off the grid systems

·       Seek local jobs for local people by having council contracts procured locally

·       Build local capacity by supporting the upskilling of local businesses, social enterprises and entrepreneurs to create more jobs, goods and local promotion

·       Support local artists, craftspeople, writers, performers and musicians to create and teach

·       Encourage mentorship and apprenticeship programmes to promote island self-sufficiency

ii)         We have sustainable tourism

·       Implement sustainable destination management with Destination Great Barrier Island, guided by our Visitor Strategy

·       Support mana whenua, Department of Conservation (DoC) and local business to improve visitor experiences sustainably

d)         acknowledge Auckland Unlimited has had an initial connection with the local board and key stakeholders in scoping an Aotea/Great Barrier destination management plan.

e)         request Auckland Unlimited to source and interpret data on visitor and freight information and to also provide insight to Maori enterprise on the island.

f)           highlight the local board’s particular support for the Local Tamaki Makaurau workstream and the renewed focus of supporting local boards with progressing local economic development aspirations.

g)         request Auckland Unlimited to identify through the Council Controlled Organisation Local Board Engagement Plans how they will engage with local boards and communities in taking the Local Tamaki Makaurau workstream forward through annual work programme and local board plan development.

CARRIED

 

 

16

Ratification of Aotea / Great Barrier Local Board feedback on the Ministry of Business, Innovation and Employment (MBIE)’s proposed changes to support effective management of freedom camping in New Zealand and Transport and Infrastructure Select Committee inquiry into congestion pricing in Auckland

 

Resolution number GBI/2021/55

MOVED by Chairperson I Fordham, seconded by Member V Toki:  

That the Aotea / Great Barrier Local Board:

a)         ratify the board’s feedback provided on the Ministry of Business, Innovation and Employment (MBIE)’s proposed changes to support effective management of freedom camping in New Zealand submitted on 13 May 2021 (Attachment A of the report).

b)         ratify the board’s feedback provided on the Parliament’s Transport and Infrastructure Committee inquiry into congestion pricing in Auckland submitted on 17 May 2021 (Attachment B of the report).

CARRIED

 

 

17

Local Ward Area Councillor's Update

 

Resolution number GBI/2021/56

MOVED by Chairperson I Fordham, seconded by Member P O'Shea:  

That the Aotea / Great Barrier Local Board:

a)      receive the written report update from the Waitematā and Gulf Ward Councillor, Pippa Coom.

CARRIED

 

 

18

Environmental agency and community group reports

 

Resolution number GBI/2021/57

MOVED by Chairperson I Fordham, seconded by Member V Toki:  

That the Aotea / Great Barrier Local Board:

a)      note the following reports:

i)       Te Papa Atawhai Aotea District report

ii)      Aotea / Great Barrier Natural Environment-Islands monthly update – April 2021.

CARRIED

 

 

19

Aotea / Great Barrier Local Board Governance Forward Work Calendar 2019 - 2022

 

Note:   change the original recommendation, adding new clause b), were made with the agreement of the meeting.

 

Resolution number GBI/2021/58

MOVED by Chairperson I Fordham, seconded by Member S Daly:  

That the Aotea / Great Barrier Local Board:

a)          note its Governance Forward Work Calendar for the political term 2019 - 2022 as at May 2021.

b)         amend part of resolution number GBI/2020/98 dated 27 October 2020 to read: the extraordinary meeting of Tuesday 15 June 2021 to an ordinary business meeting.

CARRIED

 

 

20

Aotea / Great Barrier Local Board Workshop Record of Proceedings

 

Resolution number GBI/2021/59

MOVED by Chairperson I Fordham, seconded by Member V Toki:  

That the Aotea / Great Barrier Local Board:

a)    note the record of proceedings for the local board workshops held on:

·    Tuesday 20 April 2021

·    Tuesday 4 May 2021 and

·    Thursday 11 May 2021

CARRIED

 

 

21        Consideration of Extraordinary Items

 

Note:   The meeting had agreed to consider a confidential item of extraordinary business in the confidential section of the meeting under Item C1 – Project Whakapai – Services provided by AIM Services.

 

 

Public Excluded

Resolution number GBI/2021/60

MOVED by Chairperson I Fordham, seconded by Member V Toki:  

That the Aotea / Great Barrier Local Board:

b)         exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1     PROJECT WHAKAPAI – SERVICES PROVIDED BY AIM SERVICES

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains sensitive material of a commercial nature that reflects options being considered by the council that may place potential bidders at an unfair advantage during negotiations.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

2.44pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

3.06pm            The public was re-admitted.

 

 

RESTATEMENTS

 

It was resolved while the public was excluded:

 

C1

Project Whakapai - Services provided by AIM Services

 

 

 

Resolution number GBI/2021/61

That the Aotea / Great Barrier Local Board:

c)         agree that the decision and report remain confidential until the Finance and Planning Committee have considered these matters at its meeting on 17 June 2021.

 

 

3.07 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Aotea / Great Barrier Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................