Hibiscus and Bays Local Board






Minutes of a meeting of the Hibiscus and Bays Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Thursday, 6 May 2021 at 5.00pm.





Gary Brown


Deputy Chairperson

Victoria Short



Janet Fitzgerald, JP



Gary Holmes



Julia Parfitt, JP

From 5:09pm


Alexis Poppelbaum



Leanne Willis









Andy Dunn






Independent Maori Statutory Board Member

Glenn Wilcox
























Hibiscus and Bays Local Board

06 May 2021




1          Welcome


            Chairperson Gary Brown welcomed everyone in attendance and opened the meeting.


2          Apologies


Resolution number HB/2021/39

MOVED by Chairperson G Brown, seconded by Member G Holmes:  

That the Hibiscus and Bays Local Board:

a)         accept the apology from member A Dunn for absence.




3          Declaration of Interest


There were no declarations of interest.


4          Confirmation of Minutes


Resolution number HB/2021/40

MOVED by Chairperson G Brown, seconded by Member A Poppelbaum:  

That the Hibiscus and Bays Local Board:

a)         confirm the ordinary minutes of its meetings held on Thursday 18 March 2021 and Thursday 15 April 2021, including the confidential sections, as true and correct records.



5          Leave of Absence


There were no leaves of absence.


6          Acknowledgements


There were no acknowledgements.


7          Petitions


There were no petitions.


8          Deputations


There were no deputations.












9          Public Forum




Public Forum - Fiona McLaughlin and Elaine Pollack - Long Bay Okura Great Park Society


Fiona McLaughlin and Elaine Pollack were in atendance for this item


A document was tabled in support of the item. A copy has been placed on the official minutes and has been placed on the Auckland Council website as a minutes attachment.


Resolution number HB/2021/41

MOVED by Member A Poppelbaum, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)    thank Fiona McLaughlin and Elaine Pollack for their presentation

b)    seek an urgent update from staff on the acquisition of land at 1165 Beach Road, Long Bay




a     6 May 2020 - Hibiscus and Bays Local Board, Item 9.1 Fiona McLaughlin and Elaine Pollack - Long Bay Okura Great Park Society




Public Forum - Yuin Khai Fong - Sir Peter Blake Marine Education and Recreation Centre (MERC)


Yuin Khai Fong was in attendance for this item


Resolution number HB/2021/42

MOVED by Chairperson G Brown, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)    thank Yuin Khai Fong for the presentation




10        Extraordinary Business


There was no extraordinary business.




Decision-making responsibilities policy


Resolution number HB/2021/43

MOVED by Member J Parfitt, seconded by Member L Willis:  

That the Hibiscus and Bays Local Board:

a)      endorse the draft Decision-making Responsibilities of Auckland Council’s Governing Body and Local Boards policy.







Local board consultation feedback and input into the 10-year Budget 2021-2031


Resolution number HB/2021/44

MOVED by Member J Fitzgerald, seconded by Member J Parfitt:  

That the Hibiscus and Bays Local Board:

a)      receive consultation feedback on the proposed Hibiscus and Bays Local Board priorities and activities for 2021/2022 and key advocacy initiatives for 2021-2031

b)      receive consultation feedback on regional topics in the 10-year Budget 2021-2031 from people and organisations based in the Hibiscus and Bays local board area

c)      approve the following advocacy initiatives for inclusion to its 2021/2022 Local Board Agreement:

i)       seek funding and delivery for the next phase of the Ōrewa Beach Esplanade Enhancement Project

ii)      seek equitable regional operational funding for local arts, culture, and community centres

iii)     allocate sufficient funding to ensure Regional Land Transport Plan can continue to fund the Local Board Transport Capital Fund, the Community Safety Fund and the Glenvar / East Coast Roads improvement project

iv)     seek greater regional funding for regulatory compliance and monitoring to enable stronger more timely enforcement, particularly out of ordinary working hours

v)      endorse the submissions made by the Long Bay-Okura Great Park Society and Friends of Okura Bush to the 10-year Budget 2021-2031 for the urgent acquisition of land, by Auckland Council at 1165 Beach Road, Long Bay, for community use and inclusion in the Long Bay Regional Park

d)      provide the following input on regional topics in the proposed 10-year Budget 2021-2031 to the Governing Body:

i)       provide support for the proposed increase of five per cent in average general rates for the 2021/2022 financial year as a one-off increase whilst noting community concerns over the continuation of the increase for longer than the next financial year

ii)      note the concerns from submitters regarding the increase in rating needed to fund $31 billion package of spending and investment over the next 10 years, and in particular that efficiencies be found wherever possible, and increases in fees and charges need to consider the financial ability of residents to pay

iii)     support the proposal to invest $31 billion in infrastructure, following the deferral of this funding in the 2020/2021 Emergency Budget to support recovery, and seek further attention on asset renewals rather than funding new assets

   Asset recycling

iv)     request that the asset recycling process work similarly to the service optimization process thereby involving local boards and ensuring proceeds from asset recycling are equitably distributed both regionally and to local board areas

v)      support that formal local board views are being given more weight in any final decisions on asset recycling in the relevant local board area

vi)     note that the current process for service optimisation is too lengthy, especially given the projected increased cost of renewing council assets

vii)    support that current strategic assets including council-controlled organisations are utilised in a manner that yields the best possible return.

   Infrastructure for growth

viii)   support the proposal to increase the debt to revenue ratio to 290 per cent in the first 3 years providing the current credit rating is protected, and with an aim to reduce back to the original 270 per cent level

ix)     request that the $90 million of operational savings in the Recovery Budget does not negatively impact on the delivery of core services and that local priorities are considered in accordance with Auckland Council’s shared governance model

x)      support the “focused approach to providing growth infrastructure” with additional support for continued spending in existing and recent local board growth areas as ongoing investment is required to support the establishment of essential community assets

xi)     support actions such as utilising the Infrastructure and Funding and Financing Act 2020, and request that current reserve contributions be set to the maximum allowed under the Local Government Act 2002

   Climate action

xii)    support increased expenditure to deal with the impacts of climate change as much of this investment creates long-term infrastructure or a positive environmental outcome

xiii)   support an increase in Council’s Zero Waste resource recovery network, the improvement of current sites in the network, and the development of new sites in locations where there are identified gaps, such as the need for a larger facility central to the North Shore

   Environmental Protection and a resilient water supply

xiv)   support the extension of the Water Quality Targeted Rate for a further three years to 2031 in order to fund projects such as the monitoring of, and improvements to the North Eastern Beaches

xv)    support initiatives by Watercare to improve leak detection, and seek a commensurate emphasis on maintaining current assets as well delivering for growth

xvi)   support the extension of the Natural Environment Targeted Rate for a further three years to 2031 in order to fund increased activity, both at a local and regional level, on pest control and monitoring

xvii)  request financial rebates be considered for households utilising water from rainwater tanks as the stormwater detention provides financial savings in stormwater infrastructure networks

   Community services and facilities

xviii) strongly support “an alternative approach to community service provision and asset management” and agree with this being connected the Governance Framework Review, as well as accelerating the delivery of this workstream

xix)   Support the inclusion of funding to deliver the Ōrewa Beach Esplanade Enhancement Project and note that this funding should not be delivered via service optimisation or asset recycling as this project is a climate action priority and any proposed sale of underperforming local service assets is unlikely to match the projected cost

xx)    request confirmation that local board views are taken into account before finalising the priority of projects in the Capital Prioritisation Framework

xxi)   request reinstatement of the Local Board Locally Driven Initiatives capital funding to levels comparable to those planned prior to the 2020-2021 Emergency Budget enabling local boards to progress local shovel ready priority projects not included in renewal or growth funding

xxii)  request that the options to set local service standards for Project Streetscapes be fully funded through regional funding, not local board budgets, in alignment with the Auckland Council Weed Management Policy for Parks and Open Spaces 2013

xxiii) strongly support council providing regional funding to assist the ongoing delivery of youth services due to the provision of regional services offered by the Hibiscus Coast Youth Council Inc

xxiv) endorse the submission made by the Hibiscus Coast Youth Council Inc to the 10-year Budget 2021-2031 and:

A)        note that comparable youth centres in Auckland are either part or fully funded by Auckland Council

B)        note that this regional funding has been granted for the previous three financial years

C)        note that without funding this, the Hibiscus Coast Youth Council Inc may need to surrender its lease to Auckland Council which may entail similar or greater financial commitment by the ratepayers than is currently sought

          Social Investment

xxv)  support the retention of contestable grants such as the Sport and Recreation Facilities Fund, as this directly contributes to organisations that support wellbeing in the local board area

xxvi) support the homelessness operational fund, as it provides a longer-term solution to reduce problems facing communities in the local board area, specifically for coastal areas such as Hatfields Beach, Ōrewa, Gulf Harbour and Browns Bay in the Hibiscus and Bays local board area

xxvii) recommend that the social procurement process be able to be used in Locally Driven Initiatives budgets, by local boards, in order to support local economic development.

















13        Consideration of Extraordinary Items


There was no consideration of extraordinary items.





5.52 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.