Agenda of Hibiscus and Bays Local Board

Hibiscus and Bays Local Board

20 May 2021

Endorsing Business Improvement District (BID) targeted rates for 2021/2022

File No.: CP2021/03814

Te take mō te pūrongoPurpose of the report

1. To recommend to the Governing Body the setting of the targeted rates for the Browns Bay, Destination Ōrewa Beach, Mairangi Bay and Torbay Business Improvement District programmes for the 2021/2022 financial year.

Whakarāpopototanga matua

Executive summary

2. Business Improvement Districts are rohe within Tāmaki Makaurau where local business and property owners have agreed to work together to improve their business environment, encourage resilience and attract new businesses and customers.

3. Auckland Council supports business associations operating Business Improvement Districts programmes, including Browns Bay Business Association, Mainstreet Ōrewa (trading as Destination Ōrewa Beach), Mairangi Bay Business Association and Torbay Business Association, by collecting a targeted rate from commercial properties within a defined geographic area. The funds from the targeted rate are then provided by way of a Business Improvement Districts grant to the relevant business association.

4. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to Business Improvement Districts programmes. One of these is to annually recommend Business Improvement Districts targeted rates to the Governing Body.

5. Each business association operating a Business Improvement Districts programme sets the Business Improvement Districts grant amount at its Annual General Meeting when members vote to approve an operational budget for the following financial year. This budget funds the implementation of a business plan that delivers programmes based on each business association’s strategic priorities.

6. At their respective Annual General Meetings, Mairangi Bay Business Association ($67,500) and Browns Bay Business Association ($150,000) voted to retain the same Business Improvement Districts targeted rate amounts as the current year.

7. Torbay Business Association’s members opted to raise by $1,100 (up 6.4% to $18,365) their Business Improvement Districts targeted rates for 2021/2022.

8. Destination Ōrewa Beach proposed a $261,216 Business Improvement Districts targeted rate for 2021/2022. This amount is $15,069 less than 2020/2021 ($276,285), however it should be noted that this current year’s figure contained a one-off, $25,116 levy to fund an America’s Cup fan-zone event (Yachting Festival).

9. The business associations operating Business Improvement Districts programmes are incorporated societies that are independent of the council. However, to sustain public trust and confidence in the council, there needs to be a balance between the Business Improvement Districts-operating business associations’ independence and the accountability for monies collected by a public sector organisation.

10. For the council to be confident that the funds provided to the Business Improvement Districts-operating business associations are being used appropriately, the council requires each Business Improvement Districts to comply with the Business Improvement District Policy (2016) (Kaupapa Here ā-Rohe Whakapiki Pakihi), known as the Business Improvement Districts Policy.

11. The council staff regularly monitor compliance with the Business Improvement Districts Policy and this report is part of an active risk management programme to minimise any inappropriate use of funds.

12. Staff are satisfied that the Browns Bay, Destination Ōrewa Beach, Mairangi Bay and Torbay business associations sufficiently comply with the Business Improvement Districts Policy.

13. Staff propose that the Hibiscus and Bays Local Board receives this report and recommends to the Governing Body the striking (setting) of the Business Improvement Districts targeted rates sought by the four business associations.

14. After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly Business Improvement Districts grant payments, effective from 1 July 2021. This enables the business associations to contribute to a strong local economy and connected communities, thereby supporting the aspirations of the 2020 Hibiscus and Bays Local Board Plan.

15. Like all Business Improvement Districts-operating business associations, Browns Bay, Destination Ōrewa Beach, Mairangi Bay and Torbay can play an important role in supporting their members facing two global challenges. Firstly, supporting local businesses to mitigate some of the economic flow-on effects from the COVID-19 lockdowns through business resilience and recovery initiatives and, secondly, responding to the climate change emergency with a focus on sustainability.

Ngā tūtohunga

Recommendation

That the Hibiscus and Bays Local Board:

a) recommend to the Governing Body the setting of targeted rates for inclusion in the Annual Budget 2021/2022 for the following Business Improvement District programmes:

i. $150,000 for Browns Bay Business Association Incorporated

ii. $261,216 for Mainstreet Ōrewa Incorporated (Destination Ōrewa Beach)

iii. $67,500 for Mairangi Bay Business Association Incorporated

iv. $18,365 for Torbay Business Association Incorporated.

Horopaki

Context

Business Improvement District programmes promote economic well-being and collaboration with the council

16. The Auckland Council Growth Model 2021-2051 reports Tāmaki Makaurau is projected to include approximately 660,000 more people in the next 30 years. This level of population growth presents challenges and opportunities for Auckland’s town centres and commercial precincts.

17. Business Improvement Districts (BIDs) are rohe within Auckland where local business and property owners have agreed to work together, with support from the council, to improve their business environment, encourage resilience and attract new businesses and customers.

18. The BID programme does not replicate services provided by the council but channels the capabilities and knowledge of the private sector to improve economic outcomes and achieve common goals.

19. BID programmes provide the opportunity for the council group to partner with business associations, including Browns Bay Business Association, Mainstreet Ōrewa (trading as Destination Ōrewa Beach), Mairangi Bay Business Association and Torbay Business Association, to seize on the opportunities from Auckland’s growth and respond locally to changing economic conditions.

20. BID programmes encourage collaboration to achieve improved local outcomes. They provide a mechanism to enable local boards to engage with the business sector in local town centres and business areas in a co-ordinated way.

BIDs provide essential support in building business resilience and aiding economic recovery

21. The economy continues to be impacted by the flow-on effects of the COVID-19 pandemic and related lockdowns, affecting both retail-based town centres and commercial precincts.

22. BID-programme operating business associations provide the local business leadership required to help their members to mitigate some of the economic effects of the pandemic through business resilience and recovery initiatives.

BIDs are funded by a targeted rate on business ratepayers within a set area

23. BID programmes are funded by a targeted rate applied to all commercially rated properties within a designated area around a town centre or commercial precinct.

24. Auckland Council supports business associations operating BID programmes by collecting the targeted rates and providing these funds, in their entirety, by way of a BID grant to the relevant business association.

25. This revenue is paid to the business associations every quarter to provide a regular and sustainable income stream to implement an agreed work programme.

The BID Policy is the mechanism to ensure accountability for BID targeted rates

26. Auckland Council’s Business Improvement District (BID) Policy (2016) (Kaupapa Here ā-Rohe Whakapiki Pakihi) ensures accountability for BID targeted rate funding and encourages good governance and programme management.

27. The policy outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, amalgamating and dis-establishing BIDs; determines rating mechanisms; prescribes operating standards and guidelines; and sets accountability requirements.

Diagram A: From calculation to approval, how the BID targeted rate is set:

The business association sets the BID grant amount to deliver its work programme

28. BID-operating business associations are provided with a rate modelling spreadsheet to help with their budget decision-making. The spreadsheet models any proposed changes to their current BID grant amount and, most importantly, how that influences the BID targeted rate for everyone who will pay it. When considering a change to the BID grant amount, a business association board (governing committee) must take into account what the local business and property owners can afford.

29. Each BID-operating business association prepares an annual business plan for the following financial year that will deliver programmes based on their strategic priorities and financial parameters.

30. The cost of implementing that business plan is set out in an annual budget that the BID-operating business association’s board agrees will be recommended for approval by the business association membership.

31. The Annual General Meeting (AGM) provides the forum where members vote to approve the operational budget and, in doing so, set the requisite BID targeted rate amount for the following financial year.

Local boards are responsible for recommending the targeted rate if a BID-operating business association complies with the BID Policy

32. Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body. The local board should recommend the setting of the targeted rate if it is satisfied that the BID-operating business association is sufficiently complying with the BID Policy.

33. The Hibiscus and Bays Local Board approved a similar recommendation for the four BID programmes last year (resolution number HB/2020/59), as did 17 other local boards that have BID programmes operating in their rohe.

The Governing Body sets the targeted rate when it approves the Annual Budget

34. The recommendation in this report is put into effect with the Governing Body’s approval of the Annual Budget 2021/2022 and its striking (setting) of the targeted rates.

35. In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorised to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

Tātaritanga me ngā tohutohu

Analysis and advice

36. BID programmes are operated by independent business associations, and their programmes and services are provided according to their members’ stated priorities. In recognition of their independent status, the BID Policy does not prescribe standards for programme effectiveness. That is a matter for the business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

Browns Bay, Mairangi Bay, Torbay and Ōrewa all comply with the BID Policy

37. Staff are satisfied the Browns Bay, Destination Ōrewa Beach, Mairangi Bay and Torbay business associations have sufficiently met the requirements of the BID Policy.

38. Staff require BID-operating business associations to provide to the council the following documents, and stay in touch with their local board at least once a year:

· Current strategic plan – evidence of achievable medium- to long-term opportunities

· Audited accounts – assurance that the BID-operating business association is managing its members’ BID targeted rate funds responsibly. Note - BID programmes with an annual targeted rate income under $100,000 only require an audit every two years if they meet certain conditions. The audit would be of the financial year that has just been completed. This is subject to the council’s discretion and the previous auditor’s report and management letter not raising any serious concerns

· Annual report on the year just completed – evidence that programmes are addressing priority issues that benefit BID targeted ratepayers

· Business plan for the coming year – one-year programme with key performance indicators, based on the strategic plan, to be resourced, measured and achieved.

· Indicative budget for the following year – Auckland Council’s Annual Budget requires targeted rates to be identified a year in advance to inform the budgeting process which sets all rates

· Board Charter – establishes guidelines for effective board governance and positive relationships between the association and its members

· Annual Accountability Agreement – certification that these requirements have been met

· Programme Agreement – a good faith agreement between each BID-operating business association and the council that sets basic parameters of the council-business association relationship

· AGM minutes - provisional minutes of each business association’s 2020 AGM meeting which contain the resolution, voted on by members, confirming the BID grant amount for the 2021/2022 financial year

36. In addition, BID-operating business associations must inform the council staff of progress with other compliance requirements, including:

· Incorporated Society registration of the business association along with all required documents up to date and filed.

· Resolving problems or issues, if any, that have an impact on the governance or operation of the BID programme.

37. The BID Policy sets an annual compliance deadline of 10 March for the information to be forwarded to the council. The table below summarises the requirements for the four BIDs within the Hibiscus and Bays Local Board rohe as of 10 March 2021.

Table 1: Business associations’ compliance with the BID Policy

Requirement FY 20192020
Strategic Plan*	2019-2024	2019-2021 Due to be reviewed	2015-2021 Due to be reviewed	2020-2025
Audited financials			No audit required	No audit required
Annual Report
Business Plan
Indicative budget
Board Charter
Annual Accountability Agreement
Annual meeting w/ local board	4 February 2021	4 February 2021	4 February 2021	4 February 2021
Programme Agreement	valid to June 2023	valid to Nov 2023	valid to June 2023	valid to June 2023
Incorporated society registration
2020 AGM provisional minutes
Resolving problems	Nothing to record	Nothing to record	Nothing to record	Nothing to record

38. As the Browns Bay, Destination Ōrewa Beach, Mairangi Bay and Torbay business associations have sufficiently complied with the BID Policy, staff advise the local board to recommend to the Governing Body the striking (setting) of the targeted rates.

Torbay increases BID grant, Ōrewa decreases, Browns Bay and Mairangi Bay maintain status quo

39. As shown in Table 2 below, two of Hibiscus and Bays’ four BID-operating business associations changed their BID targeted rate amounts for 2021/2022 while the other two maintained the fiscal status quo.

40. At their respective AGMs, Mairangi Bay Business Association ($67,500) and Browns Bay Business Association ($150,000) voted to retain the same BID targeted rate amounts as the current year.

41. Torbay Business Association’s members opted to raise by $1,100 (up 6.4 per cent to $18,365) their BID targeted rate for 2021/2022.

42. Destination Ōrewa Beach proposed a $261,216 BID targeted rate for 2021/2022. This amount is $15,069 less than the 2020/2021 BID grant sum ($276,285), however it should be noted that this current year’s figure contained a one-off 10 per cent ($25,116) levy to fund an America’s Cup fan-zone event (Yachting Festival).

43. Putting its 2020/2021 one-off levy to one side, Destination Ōrewa Beach has consistently increased its base BID targeted rate by 4 per cent each year at the past four AGMs (2017, 2018, 2019 and 2020) to meet increased operational costs.

44. Across Tāmaki Makaurau’s 50 BID-operating business associations, 21 increased their targeted rates – by between 1.7 per cent and 10 per cent - for 2021/2022.

Table 2: BID targeted rate comparisons: 2021/2022 c.f. 2020/2021

BID

2021/2022

2020/2021

Increase / %

$150,000

$150,000

Nil

LAST INCREASED: 2016

$67,500

$67,500

Nil

LAST INCREASED: 2019

$18,365

$17,265

+$1,100 +6.4%

$261,216

$276,285

NB: included a one-off levy

-15,069 -5.5%

Tauākī whakaaweawe āhuarangi

Climate impact statement

45. Through targeted rate-funded advocacy and activities, BID-operating business associations promote and often facilitate environmental sustainability programmes.

46. From running carbon-reducing ‘shop local’ campaigns to transitioning to energy-efficient lighting and championing waste reduction and recovery programmes, there are many examples of business associations leading the local business sector’s response to the world’s climate change emergency.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

47. Advocacy is a key service provided by business associations and those with BID programme-funded personnel are at an advantage. The BIDs ensure the views and ambitions of their members are provided to elected representatives and staff across the council group, including CCOs, on those plans, policies, projects and programmes which impact them.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

48. The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member (or alternate) can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

49. Each BID values its strong and enduring governance-to-governance relationship with the Hibiscus and Bays Local Board. The contributions by the local board’s ‘BID representatives’ (and alternates) have, for many years, promoted mutual understanding, collaboration and aligned economic outcomes.

Visions, plans aligned

50. Business associations and the local board share an interest in the East Coast Bays and Hibiscus Coast subdivisions and are ambitious for their future and people. They also share goals that include economic prosperity, community identity, placemaking and pride.

51. The four BID programmes tangibly support the economic and community-building aspirations of the Hibiscus and Bays Local Board Plan 2020, most notably in Outcome 1: A connected community and Outcome 2: A strong local economy.

Local rohe, local benefit, local funding

52. Recommending that the Governing Body sets the targeted rates for the Browns Bay, Destination Ōrewa Beach, Mairangi Bay and Torbay business associations means that these BID programmes will continue to be funded from targeted rates on commercial properties in their rohe. They will provide services in accordance with their members’ priorities as stated in their strategic plans.

53. Several local boards, including Hibiscus and Bays, provide additional funding to local business associations, however accountability for any local board grants is set by funding agreements between the local board and the business association. Those contractual obligations are separate from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori

Māori impact statement

54. At the 2018 Census, Māori represented 6.5 per cent of the population living in the Hibiscus and Bays Local Board area, compared to 11.5 per cent of Auckland. Individual business associations may, through operating their BID programme, identify opportunities for niche support or development of any Māori business sector in their rohe.

Ngā ritenga ā-pūtea

Financial implications

55. There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the associations every quarter.

56. The targeted rate is payable by the owners of the commercial properties within the geographic area of the individual BID programmes. In practice, this cost is often passed on to the business owners who occupy these properties. This cost may be harder to meet at a time when businesses continue to be financially impacted by the flow-on effects of the COVID-19 lockdown restrictions.

57. The council last year extended its Rates Remission and Postponement Policy to commercial property owners as part of the Annual Budget 2020/2021 to help mitigate the impact of the targeted rate on those who are struggling financially. This policy will continue for the 2021/2022 financial year.

58. If the Governing Body agrees with the BID targeted rates proposed by the business associations, the cost of grants will be met from the existing operational budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59. There are no direct financial risks to the local board or the council that could result from this recommendation to endorse the BID targeted rates for the four business associations.

60. To sustain public trust and confidence in the council, there needs to be a balance between the independence of the BID-operating business associations and the accountability for monies collected by a public sector organisation.

61. The rules and obligations of the BID Policy are intended to help minimise the potential for business associations to misuse funds by requiring each BID to plan for their intended use, report on its activities to its members and to have its accounts audited.

62. The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds.

63. Economic disruption created by the COVID-19 lockdowns continue to impact Auckland’s town centres and business precincts. The BID programme is an internationally proven approach to engage and empower local business owners.

Ngā koringa ā-muri

Next steps

64. If the local board supports this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Annual Budget 2021/2022.

After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2021. This enables the BIDs to implement programmes that improve their local business environment, support businesses to recover from the COVID-19 pandemic and help address the world’s climate change emergency through sustainability initiatives.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Paul Thompson - BID Senior Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

20 May 2021

Browns Bay Beach Reserve - approval of the second stage of the boardwalk renewal

File No.: CP2021/05963

Te take mō te pūrongo

Purpose of the report

1. To seek approval for the renewal of section A (from Phoenix Plaza to the southern car park) of the timber boardwalk, Browns Bay Beach Reserve, as a timber boardwalk.

Whakarāpopototanga matua

Executive summary

2. The Hibiscus and Bays Local Board resolved in the Community Facilities Work Programme 2019/2020 to renew the timber boardwalk at the Browns Bay Beach Reserve (resolution HB/2019/90, 19 June 2019).

3. The design was submitted for approval at the Hibiscus and Bays Local Board business meeting on 18 February 2021.

4. The renewal of sections B, C and D (from the skate park to Phoenix Plaza) as timber boardwalk was approved and additional consultation for the renewal of section A was requested (resolution HB/2021/6).

5. The two options for the renewal of section A are:

Option one – renewal as timber boardwalk

Option two – renewal as concrete path

6. While the renewal as a concrete path would provide small cost savings it would change the visual appearance of the reserve.

7. The renewal as a timber boardwalk would preserve the current amenity level. The consultation undertaken in March and April 2021 confirms this as a preference for the community. Of the 16 submissions received 87.5 per cent of respondents support the renewal as a timber boardwalk.

8. It is recommended to approve the renewal of section A as timber boardwalk. The construction costs for this section are $ 94,838.70, creating a budget shortfall of $80,832.43.

9. Additional funding is allocated in the proposed Community Facilities work programme for financial year 2021/2022 to address the budget shortfall.

10. When approved, the works will be added to the construction schedule, the boardwalk renewal project is expected to be completed in August 2021, subject to weather conditions.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the renewal option one, the renewal of section A (from Phoenix Plaza to the southern car park) of the timber boardwalk, Browns Bay Beach Reserve, with timber material.

Horopaki

Context

Background

11. Auckland Council’s Community Facilities department is undertaking the renewal of the timber boardwalk at the Browns Bay Beach Reserve, as per the Community Facilities work programme 2019/2020 (resolution HB/2019/90, 19 June 2019).

12. The current boardwalk is failing and has a number of defects that are becoming health and safety issues. The options identified to fix the boardwalk looked at ways to ensure the boardwalk would be durable and require minimal maintenance.

13. Two options were presented to the Hibiscus and Bays Local Board in a previous report at the business meeting on 18 February 2021. The two options were:

· Option one – a full renewal of the boardwalk as a timber boardwalk

· Option two – a renewal as one part concrete path (area A, as indicated on image below) and the rest (sections B, C and D as indicated on image below) as a timber boardwalk.

Image 1 – Aerial overview of timber boardwalk renewal works at Browns Bay Beach Reserve

Previous decision

14. The design and construction of sections B, C and D as timber boardwalk, was approved by the local board at the business meeting on 18 February 2021 (resolution HB/2021/6), to allow the project to progress.

15. As part of the same resolution the local board asked for additional consultation to be undertaken with the community on the renewal of section A.

Decision required

16. This report provides the results of the consultation and seeks approval on whether section A is to be renewed as a timber boardwalk or concrete path.

Tātaritanga me ngā tohutohu

Analysis and advice

Consultation summary

17. Key community groups in the Browns Bay area were contacted directly via email to seek their feedback on the renewal options for section A of the boardwalk.

18. Signs were installed along the boardwalk to seek feedback from the wider community. The consultation started on 29 March for a period of three weeks. Feedback was received via email and the Auckland Council website.

19. A total of 16 responses was received.

Image 2: Results of the community consultation

20. The majority of feedback, 14 responses, confirmed a preference for the boardwalk to be fully renewed as a timber boardwalk. Only two responses favouring the renewal of section A as a concrete path were received.

21. A summary of the feedback received has been attached to this report, refer to Attachment A Summary of Consultation Feedback.

Option Analysis

22. The options considered for the renewal of section A of the boardwalk are:

· Option one – Renewal as timber boardwalk

· Option two - Renewal as concrete path

23. The table below outlines the analysis of both options:

Analysis

Option one – renewal as timber boardwalk

· “Like-for-like” renewal

· Maintaining the design of the existing boardwalk

· Minimal visual impact on the Browns Bay beachfront

· The timber boardwalk renewal is more expensive than the concrete path, totalling $94,839.00. It does however provide a possible opportunity for cost savings during construction (where the existing substructure may be able to be reused)

Option two – renewal as concrete path

· A renewal as concrete path will change the look of the walkway in this section

· Will provide a long-lasting solution

· A low maintenance option

· The estimated cost for the concrete path is $ 71,507.00

24. The above costings are based on the updated pricing for construction, received during the tender negotiation process in March 2021. In the previous report the overall cost difference between the two options was estimated to be $ 98,039.00 and has now been reduced to $23,332.00.

Advice

25. The results from the survey evidence shows strong community support for maintaining the timber boardwalk along the whole length of the reserve.

26. It is therefore recommended that the local board approve option one – renewal as timber boardwalk for this section (section A) of the boardwalk.

Tauākī whakaaweawe āhuarangi

Climate impact statement

27. The Tonka hardwood chosen for this project is not only durable but also 100% Forest Stewardship Council (FSC) certified. The FSC sets standards to make sure that forestry is practiced in an environmentally responsible and socially beneficial manner. Through the promotion of sustainable forest management, the effects from climate change are addressed and mitigated.

28. Waste will be minimised by repurposing as many of the removed materials as possible, especially the Eucalyptus Diversicolour boards.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. Community Services have been consulted. Staff support the renewal of the boardwalk as it supports the active use of the reserve for walking and active recreation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. An update on the investigation and concept design was presented to the local board at a workshop on the 27 February 2019. The local board provided feedback that has been incorporated in the design.

31. The project aligns with the Hibiscus and Bays Local Board Plan 2020 and supports the objective of “Protect, maintain, and improve access and amenities for activities on our coastlines, parks and reserves” (Outcome four: Open spaces to enjoy). This is done by providing an improved experience when visiting the Browns Bay Beach Reserve with a refreshed look of Beach Front Lane.

32. Staff liaised with the Browns Bay Business Association in November 2020, outlining the proposed works. In March 2021 the association was again contacted to seek input on the options for section A of the boardwalk renewal. The business association supports the renewal as a full timber boardwalk.

Tauākī whakaaweawe Māori

Māori impact statement

33. Parks and cultural heritage are of fundamental importance to mana whenua and their culture and traditions. The development discussed in this report will benefit Māori and the wider community through maintaining access to recreational spaces.

34. However, the project remains within the boundaries of the existing boardwalk and does not include new design elements and no specific engagement was undertaken with mana whenua.

Ngā ritenga ā-pūtea

Financial implications

35. The Community Facilities work programme allocated the following funding to renewing the boardwalk:

Funding source	Financial Years				Total funding allocated
Funding source	2019/20	2020/21	2021/22	2022/23	Total funding allocated
Long-term Plan (LTP) Capex	$ 24,516.25	$10,000.00	$ 500,000.00	$ 145,483.75	$ 680,000.00

36. Below is a current outline of the project costs:

		Total
Design + Project Management
	Surveys and Design charges	$ 61,746.00
	Project Management, signage, etc.	$ 9,750.00
	Subtotal	$ 71,496.00
Construction - approved section
	Supply Tonka Hardwood - 2/3 walkway	$ 178,945.00
	Construction	$ 415,552.73
	Subtotal	$ 594,497.73
Construction - section subject to approval
	Supply Tonka hardwood - 1/3 walkway	$ 50,765.00
	Construction	$ 44,073.70
	Subtotal	$ 94,838.70

TOTAL		$ 760,832.43

37. The project currently has an estimated budget shortfall of $ 80,832.43. This shortfall is considered in the proposed Community Facilities work programme for financial year 2021/2022. This work programme will be submitted to the local board for approval at a future business meeting in June 2021.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38. No specific risks in relation to the decision to deliver section A as timber boardwalk were identified.

Ngā koringa ā-muri

Next steps

39. Subject to the local board’s decision, the approved option will be added to the construction schedule.

40. The construction works are expected to be completed in August 2021, subject to weather conditions.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Summary of consultation feedback	23

Ngā kaihaina

Signatories

Author

Barbara Heise – Senior Project Manger, Community Facilities

Authorisers

Taryn Crewe - General Manager Community Facilities

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

20 May 2021

Local Board Views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters

File No.: CP2021/05608

Te take mō te pūrongo

Purpose of the report

1. To invite the Hibiscus and Bays Local Board to provide its views on the council-initiated Plan Change 60 – Open Space (2020) and Other Rezoning Matters (PC60).

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a plan change to the Auckland Unitary Plan must consider local boards’ views on the plan change, if the relevant local boards choose to provide their views.

3. Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including plan changes. A local board can present local views and preferences when that view is expressed by the whole local board.^{^[1]}

4. On 28 January 2021, Auckland Council notified Plan Change 60. Submissions closed on 1 March 2021. The plan change includes 105 sites (in some cases, a site comprises more than one lot) and aims to rezone land to:

· recognise land recently vested or acquired as open space

· correct zoning errors or anomalies (including rezoning land to better reflect its use)

· facilitate Panuku Development Auckland’s land rationalisation and disposal process or;

· facilitate Kainga Ora’s and Auckland Council redevelopment of certain neighbourhoods.

5. One hundred and six submissions have been received on the proposed plan change. The vast majority of these oppose Panuku Development Auckland’s rezoning and land disposal. In summary there are 15 submissions in support of the plan change, four in support but seeking amendments, 85 in opposition and two out of scope.

6. No iwi authority has made a submission in support or opposition to Plan Change 60.

7. This report is the mechanism for the Hibiscus and Bays Local Board to resolve and provide its views on Plan Change 60 should it wish to do so. Staff do not recommend what view the Hibiscus and Bays Local Board should convey.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) provide local board views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters

b) appoint a local board member to speak to the local board views at a hearing on Plan Change 60

c) delegate authority to the chairperson of the Hibiscus and Bays Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing.

Horopaki

Context

8. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.^{^[2]}

9. If the local board chooses to provide its views, the planner includes those views in the hearing report. Local board views are included in the analysis of the plan change, along with submissions.

10. If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who decide on the plan change.

11. This report provides an overview of the proposed plan change to the Auckland Unitary Plan (AUP), and a summary of submissions’ key themes.

12. The report does not recommend what the local board should convey, should the local board decide to convey its views on plan change 60. The planner must include any local board views in the evaluation of the plan change. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

13. The key theme from submissions is opposition to the proposed rezonings relating to Kainga Ora/Auckland Council redevelopment and Panuku Development Auckland’s (Panuku) land rationalisation and disposal. Attachment A to the agenda report identifies the land parcels that are the subject of submissions.

Tātaritanga me ngā tohutohu

Analysis and advice

14. Plan Change 60 affects land across the Auckland region.

15. The purpose of the proposed plan change is to rezone land to either:

· recognise land recently vested or acquired as open space

· correct zoning errors or anomalies (including rezoning land to better reflect its use)

· facilitate Panuku’s land rationalisation and disposal process or

· facilitate Kainga Ora’s and Auckland Council redevelopment of certain neighbourhoods.

16. The Section 32 Report and details of the plan change are available from the council’s website at Plan Change 60. The council’s planner, and other experts, will evaluate and report on:

· section 32 Report that accompanies the plan change

· submissions and

· the views and preferences of the local board, if the local board passes a resolution.

17. Submissions were made by 106 people/organisations as outlined below.

Submissions	Number of submissions
In support	15
In support but requesting change(s)	4
In opposition	85
Out of scope	2
Total	106

18. Key submission themes are listed below.

Oppose the rezoning of:

· 142 Triangle Road, Massey (Maps 4 & 37)

· 1-5 Lippiatt Road, Otahuhu (Map 73)

· 23 Waipuna Road, Mount Wellington (Map 75)

· 12R Rockfield Road, Ellerslie (Map 76)

· 11R Birmingham Road, Otara (Map 77)

· 2R Keeney Court, Papakura (Map 78)

· Walkway adjacent to 45 Brandon Road, Glen Eden (Map 79)

· 45 Georgina Street, Freemans Bay (Map 81)

· 36 Cooper Street, Grey Lynn (Map 82)

· 13 Davern Lane, New Lynn (Map 85)

· 67 East Street, Pukekohe (Map 86)

· Princes Street West, Pukekohe (Map 87)

· R105 Stott Avenue, Birkenhead (Map 93)

· 26 Princes Otahuhu (Map 96).

Support the rezoning but request an alternative zone:

· 2157 East Coast Road, Stillwater (Map 71).

Both support for and opposition to the rezoning:

· 50 Mayflower Close, Mangere East (Map 100)

· 62 Mayflower Close, Mangere East (Map 105).

Support for rezoning or further information required:

· 1337 Whangaparaoa Road, Army Bay (Map 104).

19. The key reasons for submission opposing the plan change include:

· opposed to the rezoning of pocket parks – they are needed to support intensification and for social and environmental benefits

· loss of valuable reserve land

· few parks in the area

· significant negative effect on enjoyment of our neighbourhood/ adverse effects on property and locality

· park has significant cultural heritage associations and natural value

· contradicts Auckland Unitary Plan heritage policies

· inadequate public notification

· green areas needed in more intensive housing areas

· contrary to climate change/greenhouse effects – green spaces are needed for low carbon Auckland Council

· inconsistent with Auckland Unitary Plan objectives and policies

· park has trees which will be lost with rezoning and development

· site is an overland flow path and flood plain

· property values will be adversely affected

· loss of walkway and critical linkage

· sale of spaces is desperate revenue gathering/selling due to Covid is short-sighted

· subsequent building will severely impact on sunlight and amenities of adjoining sites

· contrary to Auckland Council’s declaration of a climate emergency, open space network plans, National Policy Statement – Urban Development – well functioning environments, open space provision policy, Auckland Plan 2050, the Urban Ngahere Strategy

· site is a Significant Ecological Area and part of a wildlife corridor and refuge

· inconsistent with Local Boards goal of increasing tree canopy.

20. Information on individual submissions, and the summary of all decisions requested by submitters, is available from council’s website: Plan Change 60.

Tauākī whakaaweawe āhuarangi

Climate impact statement

21. Several submissions raised specific climate concerns. These relate to the loss of locally accessible open space and the associated vegetation, particularly mature trees.

22. The council’s climate goals as set out in Te Taruke-a-Tawhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

23. The local board could consider if Plan Change 60:

· will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions (e.g. does it encourage car dependency, enhance connections to public transit, walking and cycling or support quality compact urban form)

· prepare the region for the adverse impacts of climate change. That is, does the proposed plan change elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. Panuku is a council-controlled organisation that resulted from the merging of Auckland Council Property Limited and Waterfront Auckland. One of the roles of Panuku is the release of land or properties that can be better utilised by others.

25. In conjunction with Auckland Council’s Stakeholder and Land Advisory team, Panuku have identified 26 council-owned parcels of land which are either surplus to requirements or they are part of a Panuku regeneration project (i.e. a series of projects and initiatives, designed to kickstart the transformation process and bring about changes that will help centres prosper in the future). Those parcels considered to be surplus to requirements have been cleared for sale by Auckland Council.

26. Auckland Council’s decision to dispose of or sell the land parcels is separate from the zoning of the land. Zoning is a method used to implement the Auckland Unitary Plan’s objectives and policies and to achieve the purpose of the Resource Management Act 1991 (RMA). The merit of any rezoning of land (from open space to residential or business) therefore must be assessed against the purpose of the RMA and the relevant Auckland Unitary Plan objectives and policies. Other relevant considerations which will be considered in the section 42A hearing report include the Auckland Plan 2050, Auckland’s Climate Plan and the Urban Ngahere Strategy and open space network plans.

27. Auckland Transport made a submission in relation to the rezoning of 1337 Whangaparaoa Road, Army Bay. The key matter raised is the traffic effects of rezoning the Whangaparaoa Golf course from Residential – Single House to Open Space – Sport and Active Recreation zone.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28. The plan change affects sites throughout the Auckland region and feedback is therefore sought from all local boards.

29. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in local board area

· well-being of communities within the local board area

· local board documents, such as the local board plan and local board agreement

· responsibilities and operation of the local board.

30. A memo was sent to all local boards on 27 October 2020 outlining the proposed changes, the rational for them and the likely plan change timeframes.

31. This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the plan change.

Tauākī whakaaweawe Māori

Māori impact statement

32. If the local board chooses to provide its views on Plan Change 60 it may also comment on matters that may be of interest or importance to Māori generally. In the 2018 census, approximately 11.5 per cent (or 181,194) of the Auckland region’s population identified as Māori.

33. Plans and Places consulted with all iwi authorities when it prepared Plan Change 60. On 27 October 2020, a memorandum outlining the draft proposed plan change was sent to all Auckland’s 19 mana whenua entities and the Tupuna Maunga Authority as required under the RMA.

34. Comments were received from:

· Ngāti Manuhiri – asking for an extension of time to 11 December 2020 to enable a discussion with their governance arm

· Waikato Tainui – they will support manawhenua to take the lead role on such plan changes

· Tupuna Maunga Authority – their interest is those sites that are within Height Sensitive Areas or regionally Significant Volcanic Viewshafts.

35. No iwi authorities made a formal submission.

36. The hearing report will include analysis of Part 2 of the RMA which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi.^{^[3]} The plan change does not trigger an issue of significance as identified in the Schedule of Issues of Significance and Māori Plan 2017.^{^[4]}

Ngā ritenga ā-pūtea

Financial implications

37. Panuku’s land rezoning and rationalisation (26 land parcels) is part of the Auckland Council’s financial recovery.

38. The draft Long-term Plan 2021-2031 proposes the selling of surplus properties and reinvesting the proceeds into critical infrastructure for the city. Over the next three years, Auckland Council is seeking to increase these sales to return $70 million a year to invest in Auckland.

39. The 26 land parcels that are part of this plan change form part of the $70 million return sought.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40. There is a risk that the local board will be unable to provide its views and preferences on the plan change if it doesn’t pass a resolution. This report provides:

· the mechanism for the local board to express its views and preferences if it so wishes

· the opportunity for a local board member to speak at a hearing.

41. If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

42. The power to provide local board views regarding the content of a plan change cannot be delegated to individual local board member(s).^{^[5]} This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

43. The planner will include, and report on, any resolution(s) of the local boards in the Section 42A hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

44. The planner will advise the local boards of the decision on the plan change request by memorandum.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	The land parcels in PC60 that are the subject of submissions	31

Ngā kaihaina

Signatories

Author

Tony Reidy - Team Leader Planning

Authorisers

Eryn Shields - Team Leader Regional, North West and Islands

John Duguid - General Manager - Plans and Places

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

20 May 2021

Economic Development Action Plan: Draft for feedback

File No.: CP2021/05644

Te take mō te pūrongo

Purpose of the report

1. To seek local board feedback on the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-2024.

Whakarāpopototanga matua

Executive summary

2. The council organisation and council-controlled organisations have worked collaboratively to develop the draft Economic Development Action Plan. This plan defines and agrees, for the next three years, the council family’s economic objectives and priorities and determines a coordinated course of action. The plan is limited to actions that are within the remit of council and council-controlled organisation activities.

3. The draft plan aligns with the 10-year Budget 2021-2031 and will inform the work programmes of relevant council family departments. The work is supported by the chief executives of council and all substantive council-controlled organisations.

4. The draft plan outlines detailed actions within six areas of focus (‘workstreams’) as outlined in Attachment A of the agenda report. It reflects the guiding principles of transitioning towards a regenerative and low carbon economy, supporting economic opportunities for Māori, and responding to our communities of greatest need.

5. There will be targeted engagement on the draft plan, including with iwi, advisory panel members and business groups. Feedback will be sought until 14 June 2021.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) receive the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-2024.

b) provide feedback on the draft Economic Development Action Plan: Councils roles in Auckland’s recovery 2021-2024 for consideration in the final plan to be presented to the Parks. Arts. Community and Events committee on 8 July 2021 for adoption.

Horopaki

Context

6. In August 2020, the council-controlled oganisation (CCO) Review Panel delivered its report alongside 64 recommendations which were endorsed in full by the Governing Body. The review stated that council and all substantive CCOs should together define the economic outcomes for Auckland and agree on how to achieve and measure them. The review also acknowledged the need for better coordination and definition of responsibilities for local economic development within the council family. The Economic Development Action Plan forms part of council’s response to that review.

7. The plan is not a long-term strategy and does not replace the Economic Development Strategy 2012. The priorities and focus over the next three years, however, consider direction from council’s existing strategies i.e., the Auckland Plan 2050, Economic Development Strategy 2012, Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and Kia Ora Tāmaki Makaurau: Council’s Māori Outcomes Framework.

Tātaritanga me ngā tohutohu

Analysis and advice

8. Comprehensive background work to support the development of the action plan has been completed by the Chief Economist Unit (CEU), the Auckland Plan Strategy and Research Department (APSR) and Auckland Unlimited. This includes a report from the CEU providing a profile of Auckland’s economy over the last 10 years, the impact of Covid-19 on the Auckland economy, and the main roadblocks to recovery. The same report also identified areas where the council group can have a material impact on economic development. Key areas are:

· assets

· procurement

· land use and zoning

· regulatory processes

· travel network

· town centres

· pricing

· skills and investment attraction

· tourism attraction

· social support services

· coordination of responses through partnerships.

9. There has also been an extensive review of plans and strategies across the council and CCOs to identify common economic development themes. These were: innovation and technology, Māori economy, regenerative, resilient, low carbon economy, workforce transition, competitive high-value sectors, local economic development, infrastructure, and culture and creativity.

10. This background work formed the basis for six workstreams:

· Destination Tāmaki Makaurau: attracting people and investment

· Local Tāmaki Makaurau: enabling thriving local economies

· Skilled Tāmaki Makaurau: supporting quality jobs and skill development

· Future Tāmaki Makaurau: preparing businesses for the future

· Enabled Tāmaki Makaurau: infrastructure enabling economic development

· Enabled Tāmaki Makaurau: regulations that enable economic development.

11. Each workstream has both council and CCO staff representation. These workstreams have developed a set of actions with responsibilities and timeframes as detailed in this draft plan. A monitoring framework will be developed to ensure roles, responsibilities and accountabilities of council and each CCO are clearly defined as they relate to the actions in the draft plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12. Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan has provided direction to the development of the draft plan, aspiring to a more resilient economy that is regenerative, inclusive, local and enables Aucklanders to thrive.

13. The draft action plan has embedded the guiding principle of ‘transitioning to a regenerative and low carbon economy’ into each of its six workstreams. The development of actions is underpinned by kaitiakitanga and considers how resources used give back to nature and increase value through reuse and renewal. Where applicable, actions broadly encourage a decrease in greenhouse gas emissions, low carbon products and services, climate innovation, and less dependency on natural resources.

14. The actions presented in this draft action plan will go through a further climate impact assessment using tools developed by the Chief Sustainability Office. The results of this assessment will be incorporated into the final plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. The draft plan responds to the CCO review recommendation for council and all CCOs to together define the economic outcomes for Auckland and agree on how to achieve and measure them. The actions in the draft plan will be shared and accountabilities of council and each CCO well defined. Some CCOs will have a more active role than others.

16. The scope and development of the Economic Development Action Plan has been agreed to through the council and CCO Chief Executives’ group. This group is updated with progress on the plan as appropriate. The project team includes a representative and contribution from each CCO.

17. The scope of the plan is limited to actions that are within the remit of council and CCO activities. A review and discussion document of the council group’s levers that materially contribute to economic development formed the basis for this draft plan (refer to Attachment B of the agenda report).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18. Each workstream of the plan will have a local impact, acknowledging the interdependency of local economies and the regional economy. The draft plan includes the focus area ‘Local Tāmaki Makaurau: enabling thriving local economies’ and has been informed by the recent local board plans’ local economic priorities.

19. The Local Tāmaki Makaurau workstream seeks to clarify what the Auckland Council group will do to support the local economies of Auckland. This includes setting out the roles that each part of the group plays in delivering actions, while also setting the foundations to help the group identify the economic places (sub-regional and local) of Auckland and deliver outcomes at the local level.

20. A memo was distributed on 17 February 2021 to inform local board members of the development of council’s Economic Development Action Plan 2021-2024 and to outline the process for local board feedback to the plan. At the request of the local board chairpersons, the draft plan will be provided at all local board business meetings in May 2021 with written feedback by formal resolution provided to the project leads by 14 June 2021.

Tauākī whakaaweawe Māori

Māori impact statement

21. Kia Ora Tāmaki Makaurau has provided direction to the development of the draft plan, in particular, the Kia ora te Umanga mahi objective of supporting economic opportunities for Māori businesses and iwi organisations. The draft plan has also considered direction from the Auckland Plan 2050, the Kaitiaki Forum’s strategic plan and the Independent Māori Statutory Board’s Issues of Significance (2017) as they relate to Māori economic development.

22. The draft action plan has embedded the guiding principle of ‘supporting economic opportunities for Māori’ into each of its six workstreams. The development of actions will consider partnership opportunities with mana whenua and mataawaka, a focus on equity and addressing systemic barriers, and identifying new economic opportunities for Māori.

23. The project team have communicated with iwi from the commencement of the project to determine and initiate the preferred process of engagement for each iwi. This draft plan will be sent to all iwi for input and feedback through to 14 June 2021.

Ngā ritenga ā-pūtea

Financial implications

24. The scope of the Economic Development Action Plan states that actions will be funded within the existing 10-year Budget 2021-2031 and therefore, no additional funding is required. The draft plan identifies some actions that rely on external funding sources and partnerships.

25. At the advice of the finance division, budget alignment is demonstrated in the draft plan at both the group of activity and CCO / council directorate level.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. The draft plan outlines actions that require a commitment from the responsible directorate to include in their work programmes and within their existing budgets. The monitoring framework will include regular progress reporting to ensure effective implementation of the action plan.

27. This action plan is an internal document, outlining work to be done within the remit of council and its CCOs. The content of the plan builds on earlier consultation undertaken in the development of key strategies that have provided direction. Input and feedback for this action plan has therefore been targeted to key groups.

Ngā koringa ā-muri

Next steps

28. The draft plan will be distributed to the key groups that have been engaged from the commencement of the project. Feedback will be considered until 14 June 2021.

29. The final Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-2024 and its monitoring framework will be presented to the Parks, Arts, Community and Events committee on 8 July 2021 for adoption.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Draft Economic Development Action Plan (Under Separate Cover)
b	Auckland's economic recovery and council's role (Under Separate Cover)

Ngā kaihaina

Signatories

Authors

Janelle Breckell - Principal Strategic Advisor

James Robinson, Head of Strategy and Planning, Auckland Unlimited

Authorisers

Jacques Victor – General Manager Auckland Plan Strategy and Research

Lesley Jenkins - Local Area Manager

Hibiscus and Bays Local Board

20 May 2021

Hibiscus and Bays Local Board Transitional Rates Grants

File No.: CP2021/06396

Te take mō te pūrongo

Purpose of the report

1. To note that the transitional rates grants are ending on the 30th of June 2021.

2. To decide the next steps for the transitional rates grants allocated to groups in the Hibiscus and Bays Local Board area.

Whakarāpopototanga matua

Executive summary

Overview of transitional rates grants

3. At the end of the 2017/2018 financial year the council removed the legacy rates remission schemes carried over from the legacy councils. These schemes provided community and sporting groups in some parts of Auckland with property rates relief. In the 2019/2020 financial year community groups located on maunga were also added to the transitional rates grant scheme.

4. To minimise the impact on the recipients of these schemes, the Governing Body provided transitional rates grants for three years, from the 2018/2019 financial year ending on 30 June 2021. These grants were available automatically on the same terms as the original legacy remission schemes. Recipients of the grants were notified in the 2017/2018 financial year that the scheme would be limited to three years.

5. Budgets for local grants (including inflation) were allocated to local boards for 10 years so local boards could eventually integrate them into their community support programme. As the transitional rates grants are automatically distributed, local boards do not currently have authority to make decisions on the use of these funds. An amount of $52,884 was paid to thirteen organisations in the Hibiscus and Bays Local Board area in the 2020/2021 financial year. Details of these grants are in Attachment A of the agenda report.

6. With the transitional grants now expiring, the local board must decide how to utilise the associated budget. The local board can choose to either:

· let the grants end, and reallocate the budget

· amend their grants programme criteria to enable rates grants to continue high value grants on a temporary or permanent basis.

7. Hibiscus and Bays Local Board has two “low value grants” (one grant less than $500, and one which pays 10 per cent or less of the total property rates). Removal of these grants is unlikely to have a significant impact on the recipients. The remaining 11 “high value grants” provide a more material level of support to local community organisations, and the impact of their removal is unclear.

8. If the local board wishes to continue to support existing beneficiaries and enable integration of community rates funding into their grants programme they should:

· amend their grants programme criteria to enable rates grants to continue for any high value grants the local board consider are broadly aligned with the local board’s community funding strategy. This was done when the local board reviewed its grants programme criteria in April or May

· retain the budget for these grants in the Asset Based Services budget as a separate line item. This enables the grants to be considered as part of the Governance Framework Review of funding for asset-based services.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) note that transitional rates grants are ending 30 June 2021

b) note that the Hibiscus and Bays Local Board retains the budget for the transitional rates grants as Asset Based Services budget as a separate line item, with discretion over its future allocation. This will enable the grants to be considered as part of the Governance Framework Review on funding for asset-based services.

c) agree to continue the high value transitional rates grants for the 2021/2022 financial year during which period staff will report back to the Hibiscus and Bays Local Board with more information on the recipients and these grants will be reviewed prior to the adoption of the 2022/2023 Local Board Agreement.

d) agree that rates grants paid out in future will be calculated by applying the average rates increase to the previous year’s grants.

e) agree in principle to amend its discretionary community grants programme criteria for the 2021/2022 financial year to enable the rates grants to continue for the financial year 2021/2022.

f) request the above resolutions be forwarded to the community grants team for consideration prior to the development of the Hibiscus and Bays Local Board’s 2021/2022 community grants criteria.

Horopaki

Context

9. Transitional rates grants replaced rates remission schemes (Attachment B of the agenda report) for community organisations that were inherited from Franklin District Council (FDC), North Shore City Council (NSC), Rodney District Council (RDC) and Auckland Regional Council (ARC). The district and city council schemes were only available to properties within the relevant former district. The regional scheme was only available to properties not covered by a district or city council scheme.

10. In 2019, five community groups located on Auckland’s maunga (in Devonport-Takapuna, Howick, Māngere-Ōtāhuhu and Maungakiekie-Tāmaki) were included in the transitional rates scheme. Prior to the crown settlement of the maunga these organisations did not pay rates under a council community lease. The transfer of the maunga to the Maunga Authority resulted in the Authority becoming liable for rates. As a consequence, these organisations are now required to pay rates under their new lease agreements.

11. The removal of legacy rates remissions and options for transition were consulted on alongside the 10-year Budget 2018-2028. Following consideration of feedback (Attachment C of the agenda report) from remission recipients, local boards and the general public, the Governing Body decided to remove the legacy remissions, and introduce a transitional grants scheme for three years, ending 30 June 2021. Under the criteria agreed by the Governing Body, grants were automatically available to organisations that:

· received a legacy rates remission for community organisations in the 2017/2018 financial year

· continued to meet the criteria and conditions of the original remission scheme.

12. The amount of support provided by the grants was determined by the original remission scheme. Each scheme offered differing amounts of support. The district and city council schemes remitted 50 to 100 per cent of the rates, while the regional scheme provided five to 10 per cent of the general rates.

Transitional Rates Grants

13. In the 2020/2021 financial year, 169 local transitional rates grants were made to 104 local organisations. The total value of these grants was $400,000. Of these, 66 grants are less than $500, and are paid as a credit to the rate account for the qualifying property. The remaining 103 grants are paid directly to the bank account of the beneficiary.

14. The Hibiscus and Bays local Board holds thirteen transitional rates grants. Seven of these grants are made under the criteria of the North Shore City Council scheme and four under the Rodney District Council scheme, with the remaining two under the Auckland Regional Council scheme. The grants range from $151 to $39,880 and pay between four and 96 per cent of the rates for the qualifying property. Details of Hibiscus and Bays transitional rates grants paid in the 2020/2021 financial year are provided in Attachment A of the agenda report.

Tātaritanga me ngā tohutohu

Analysis and advice

15. All recipients of the rates transition grants were advised that the grants were limited to three years. At the end of the scheme recipients are to be advised of any other options for support, such as local and regional grants programmes.

16. Staff recognise that in some cases recipients may not be fully prepared for the end of the transition grants scheme and/or that local boards may wish to provide for further support. Two options for this are set out below and assessed against the following criteria:

· managing impact for recipients

· administration cost.

Options

17. Staff did not consider retaining the transitional rates grants in their current form. The transition rates grants process consumes significant administrative resource. This includes rates specialists to manually calculate grants amounts. Resource for this work is no longer available in the rates team.

Option one: Status quo: grants end and recipients may seek support through existing grants programmes.

Option two: amend Hibiscus and Bays Local Board grants programme: to enable high value rates grants to continue on a temporary or permanent basis using a simplified grants process.

Under both options the local board retains the budget under Asset Based Services operational (opex) budget. The funds cannot be reallocated to LDI opex budget due to Local Board Funding Policy limitations but can be used to top-up LDI opex work programmes.

18. The Hibiscus and Bays Local Board’s current grant programme does not identify assistance with rates as a criteria or priority. If the local board decides to retain the transitional rates grant in some form the local board’s grant programme will need to be updated to set the criteria for this grant. This can be part of the local board’s review of the grant programme in April or May.

Managing the impact on recipients

19. One of the Hibiscus and Bays grants is below $500, and the one grant related to the former ARC scheme pay less than five per cent of the property rates. These grants provided limited support and their ending is unlikely to have a significant impact on the recipients.

20. The remaining 11 grants are above $500 and pay between 17 and 96 per cent of the property rates. These grants may provide a significant level of support to the recipient organisations. To minimise impacts on the recipients, the local board can consider whether it is appropriate to continue to offer rates assistance through their grants programme.

21. The impact of Option one on recipients is unclear. Option two minimises any impact on current recipients by retaining the grants for a further period of time. Retaining the high value grants on a transitional basis also provides the local board with additional time to consider the future of the grants.

Administration cost

22. Option one has no associated administration cost.

23. Option two will require administrative resource, although significantly less than before, as only the high value grants will remain. The grants team is able to administer the high value rates grants within their current resources, if in future the grants are calculated by applying the average rates increase to the previous year’s grants.

Conclusion

24. Administration costs are lower for option one but the impact on recipients of grants is unclear. Option two mitigates the impact on recipients of high value grants while grants continue to be offered. This option can be undertaken within current council resourcing if the grants are simplified as proposed above.

25. It is the local board’s decision whether to continue to offer high value rates grants. If the local board wish to continue to support recipients on a temporary or permanent basis then it can amend its grant criteria when the local board’s grant programme is reviewed in April.

Local board budgets

25. The funding for transitional rates is currently held and will remain as Asset Based Services (ABS) budget. The amount of budget allocated to each local board is a function of the value of rates remitted in each local board area under the legacy remission schemes.

26. If transitional rates grants are to be continued, funding should be retained in the Asset Based Services budget under Community Services group of activities. This ensures there is no impact on the local board’s Locally Driven Initiative budget allocation. This approach also enables these grants to be included in the equity-based funding allocation being considered by the Governance Framework Review. Local boards will retain decision making responsibility for these grants.

27. If transitional rates grants are removed, the associated funding is available to the local board for reallocation. While these funds will remain within the ABS budget, they can be used to support Local Discretionary Initiatives (LDI) such as the local board’s community grants programme without impacting on LDI budget allocations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28. The effects of climate change were not a consideration when the existing transitional rates grants established. Integrating the transitional rates grants into the local boards community grants programmes will enable local boards to consider climate impacts in the future application of these funds.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

29. The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for preparation of this advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

30. This report advises the local board of their options now that the transitional grants scheme is ending. The local impacts of the proposal are set out in the report.

Tauākī whakaaweawe Māori

Māori impact statement

31. No Māori organisations are receiving funding through the transitional rates grants. Māori land is eligible for support under the Rates remission for Māori freehold land policy. This policy is not under review.

Ngā ritenga ā-pūtea

Financial implications

32. The financial implications are set out in the report. The Hibiscus and Bays Local Board has $52,884 in transitional rates grants budget that it can reallocate. Eleven of the 13 grants held by the local board provide a significant level of support to the recipients. The local board can opt to amend its grant programme to continue the high value grants to minimise impacts to recipients.

33. If the local board decide not to continue the grants, they can reallocate the budget through the work programme process.

34. The budget will continue to be held as Community Services ABS operating expenditure and the use of these funds will be included in the equity-based funding allocation being considered by the Governance Framework Review.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

35. Removal of transitional rates grants may cause hardship for some organisations. This report advises the local board of the options available to them to manage any impacts.

Ngā koringa ā-muri

Next steps

36. If the local board choose to retain some or all of its high value grants then it will need to amend its grant programme criteria to include rates grants. This can be completed in April 2021 as part of the annual review of local boards grant programmes

37. A letter will be issued to all recipients of transitional rates grants informing them of the changes and any future options for support as appropriate.

38. Decisions on future allocation of the funds for transitional rates grants can be made through the local board’s budgeting process.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A Local Transitional Rates Grants Hibiscus and Bays	45
b ⇩	Attachment B Legacy rates remission and postponement policies	47
c ⇩	Attachment C - Local Board Feedback	59

Ngā kaihaina

Signatories

Authors

Beth Sullivan - Principal Policy Advisor

Jestine Joseph – Lead Financial Advisor

David Rose – Lead Financial Advisor

Authorisers

Ross Tucker – General Manager Financial Strategy and Planning

Lesley Jenkins - Local Area Manager

No.	Title	Page
a ⇩	Hibiscus and Bays Local Board Grant Programme 2021/2022	75

Hibiscus and Bays Local Board

20 May 2021

Hibiscus and Bays Local Grants Round Two 2020/2021 and Facilities Grants 2020/2021 grant allocations

File No.: CP2021/04427

Te take mō te pūrongo

Purpose of the report

1. To provide the Hibiscus and Bays Local Board with information on applications in Hibiscus and Bays Local and Multiboard Grants Rounds Two 2020/2021; to enable a decision to fund, part fund or decline each application.

2. To provide the Hibiscus and Bays Local Board with information on applications in Hibiscus and Bays Facilities Grants 2020/2021; to enable a decision to fund, part fund or decline each application.

Whakarāpopototanga matua

Executive summary

3. This report presents applications received in Hibiscus and Bays Local Grants Round Two 2020/2021 (see Attachment A of the agenda report), including Multiboard applications (see Attachment B of the agenda report), and applications received in Facilities Grant Round 2020/2021 (see Attachment C of the agenda report).

4. The Hibiscus and Bays Local Board adopted the Hibiscus and Bays Local Grant Programme 2020/2021 on 9 July 2020 (HB/2020/1). The document sets application guidelines for contestable grants submitted to the local board (Attachment D to the agenda report).

5. The Hibiscus and Bays Local Board has set a total community grant budget of $552,395 for the 2020/2021 financial year. A total of $238,709.55 was allocated to Local Grants Round One. This leaves a total of $313,685.45 to be allocated to one local grant round and one Facilities grant round.

6. Fifty-seven applications were received for the Local Grants Round Two 2020/2021, including twenty multiboard applications, requesting a total of $380,455.17.

7. Nine applications were received for the Hibiscus and Bays Facilities Grant Round 2020/2021, requesting a total of $211,391.60.

Ngā tūtohunga

Recommendation/s

That the Hibiscus and Bays Local Board:

a) agree to fund, part-fund, or decline each application in Hibiscus and Bays Local Grants Round Two 2020/2021, listed in Table One:

Table One: Hibiscus and Bays Local Grants Round Two 2020/2021 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2106-240	Valerie Cuthbert	Arts and culture	Towards art workshops and an exhibition, including gallery and studio hire, marketing, workshop materials and tutor costs	$2,164.10	Eligible
LG2106-213	Hibiscus Coast Concert Band Incorporated	Arts and culture	Towards the purchase of two timpani instruments	$6,000.00	Eligible
LG2106-230	Centrestage Theatre Company (Orewa) Incorporated	Arts and culture	Towards the purchase of microphones for the Centrestage Theatre	$10,000.00	Eligible
LG2106-236	Mairangi Arts Centre	Arts and culture	Towards the costs to host the eighth Hibiscus and Bays Art Awards Exhibition, including marketing, design, printing and technician fees	$5,352.50	Eligible
LG2106-244	Raukatauri Music Therapy Trust	Arts and culture	Towards the facility hire at Estuary Arts Centre to deliver the weekly music therapy programme	$2,800.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2106-258	Kahikatea Music Therapy and Community Arts Trust	Arts and culture	Towards marketing costs and facilitator fees to deliver the "Kahikatea Community Music Jam" programme between September and October 2021	$2,808.00	Eligible
LG2106-259	Mairangi Arts Centre	Arts and culture	Towards display hire, practitioner fees, graphic design, and advertising costs to celebrate Mairangi Arts Centre's 30th anniversary	$5,000.00	Eligible
LG2106-260	Estuary Arts Charitable Trust	Arts and culture	Towards a storage upgrade at Estuary Arts Centre	$5,000.00	Eligible
LG2106-201	Hibiscus Quilters under the umbrella of Future Whangaparoa Trust	Arts and culture	Towards venue hire, stand hire, payment and printing costs for the Quilt Exhibition between 20 and 22 August 2021	$2,017.27	Eligible
LG2106-203	Pinc and Steel Cancer Rehabilitation Foundation NZ	Community	Towards the costs of medical screenings, the "Next Steps" programme and the "PaddleOn" programme	$10,000.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2106-204	Stanmore Bay Kindergarten under the umbrella of "Northern Auckland Free Kindergarten Association Incorporated"	Community	Towards the purchase of four outdoor sun umbrellas for the Stanmore Bay Kindergarten	$4,000.00	Eligible
LG2106-207	Age Concern Rodney Incorporated	Community	Towards provision of five hundred supplies of life tubes and printing costs for newsletters between June and December 2021	$4,395.00	Eligible
LG2106-215	Feeling Fab Trust	Community	Towards overall costs to deliver "Pamper Day Programme" between June 2021 to February 2022 for local communities in bereavement or loss	$6,363.80	Eligible
LG2106-216	Coast Youth Community Trust Incorporated	Community	Towards all project costs to deliver the mentoring programmes between June and November 2021 to support young people in the Hibiscus and Bays area	$7,000.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2106-218	Families Growth and Thrive Charitable Trust	Community	Towards venue hire, advertising, materials, food and staff salary to deliver upcycling workshops in the 2021/2022 financial year	$10,000.00	Eligible
LG2106-219	North Shore Group Riding for the Disabled	Community	Towards the delivery of the “Training and Recognition Programme 2021”, including travel, accommodation, coaching, volunteers donations, and Christmas Party expenses	$12,262.34	Eligible
LG2106-221	Silverdale Area Business Association	Community	Towards printing costs of the brochures and business coordinator and database manager salaries	$10,000.00	Eligible
LG2106-223	UpsideDowns Education Trust	Community	To subsidise speech therapy and ten percent of the operational costs for nine families in the Hibiscus and Bays area between June 2021 and May 2022	$9,000.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2106-226	Agora Connections Trust	Community	Towards the purchase of educational toys for the Toy Library	$4,000.00	Eligible
LG2106-242	Youth In Transition Charitable Trust	Community	Towards the counselling costs between June and November 2021	$10,000.00	Eligible
LG2106-248	HBC Youth Centre Incorporated	Community	Towards youth staff wages, and training and management support to run the youth development programme	$20,000.00	Ineligible as the applicant has had one successful application within the current financial year
LG2106-251	Illuminate Community Trust	Community	Towards entertainment and equipment hire to deliver the "Glow Party" event on 31 October 2021	$3,500.00	Eligible
LG2106-253	Love Soup Charitable Trust	Community	Towards the costs to deliver food bank services, including customised safety vests, a teardrop flag, a new laptop, a new commercial freezer, travel mileage, and food supplies	$10,000.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2106-225	Torbay Playcentre	Environment	Towards the cost of the vegetable garden for the sustainable garden project	$7,877.50	Eligible
LG2106-247	Tread Lightly Charitable Trust	Environment	Towards costs to engage qualified teachers to deliver the Tread Lightly Caravan programme to Murrays Bay Primary School	$2,060.00	Eligible
LG2106-255	Environmental Education for Resource Sustainability Trust	Environment	Towards the purchase and delivery of 650 native plants, 84 classroom recycling bins and operational costs to engage with 65 schools and preschools	$9,092.70	Eligible
LG2106-206	Harbour Hospice Trust	Events	Towards the venue hire, music, lighting, sound and crew costs for a Harbour Hospice fundraising event	$4,000.00	Eligible
LG2106-245	Sue Chau under the umbrella of Hibiscus Hospice Charitable Trust	Events	Towards the stage and sound costs to deliver "Beach Front Asian Festival" on 20 November 2021	$4,995.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2106-235	Silverdale and Districts Historical Society Incorporated	Historic Heritage	Towards the replacement of blinds at a historic heritage place	$1,500.00	Eligible
LG2106-202	The Hibiscus Coast Raiders Rugby League & Sports Club Incorporated	Sport and recreation	Towards the installation of two heatpumps in Hibiscus Coast Raiders Rugby League and Sports Club facility	$4,994.00	Eligible
LG2106-224	Orewa Croquet Club Incorporated	Sport and recreation	Towards replacement of the front gate and fences at Orewa Croquet Club	$10,000.00	Eligible
LG2106-233	Whangaparaoa Tennis Club Incorporated	Sport and recreation	Towards an upgrade of the Whangaparoa Tennis Club's website	$5,750.00	Eligible
LG2106-241	Bowls Orewa Incorporated	Sport and recreation	Towards the costs to upgrade the joinery and windows at the front of the clubhouse	$8,755.00	Eligible
LG2106-243	East Coast Bays Association Football Club	Sport and recreation	Towards the coaching fees for the junior and womens teams	$10,000.00	Eligible
LG2106-250	Silverdale Squash Club Incorporated	Sport and recreation	Towards the purchase and installation of new carpet	$10,000.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
LG2106-256	Badminton New Zealand Incorporated	Sport and recreation	Towards venue hire at Badminton North Harbour to deliver the National Inter-Association competition between May and July 2021	$2,500.00	Eligible
LG2106-257	East Coast Bays' and Districts Cricket Club Incorporated	Sport and recreation	Towards the purchase of cricket gear for the “Girls' Cricket Programme”	$5,000.00	Eligible
Total				$248,187.21

b) agree to fund, part-fund or decline each application received in Hibiscus and Bays Multiboard Grants Round Two 2020/2021, listed in Table Two:

Table Two: Multiboard Grants Round Two 2020/2021 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB2021-209	The New Zealand Dance Advancement Trust (The New Zealand Dance Company)	Arts and Culture	Towards the artists and associated fees for the “Tamaki Tour” programme and creative workshops between June and August 2021	$2,000.00	Eligible
MB2021-207	North Harbour Community Patrol	Community	Towards the purchase of safety equipment, torches, a dashcam phone, internet expenses, and fuel costs for the 2021/2022 financial year	$2,000.00	Eligible
MB2021-225	Pet Refuge New Zealand Charitable Trust	Community	Towards the pet refuge shelter landscaping and tree planting costs	$10,000.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB2021-227	North Shore Centres of Mutual Aid Incorporated	Community	Towards operational costs, excluding wages, for six centres in the north shore between July and December 2021	$15,000.00	Eligible
MB2021-228	Re-Creators Charitable Trust	Community	Towards the costs for upcycling workshops and provision of educational services in the local board area	$4,766.00	Eligible
MB2021-232	Brain Play Limited	Community	Towards the operational costs to deliver the Brain Play Science and Technology classes	$3,150.00	Eligible
MB2021-236	Children's Autism Foundation	Community	Towards overall costs to deliver community workshops and outreach visits between October 2021 to May 2022	$3,132.44	Eligible
MB2021-240	Empowerment Trust (previously Kidpower Teenpower Fullpower Trust)	Community	Towards the delivery of the Kidpower programme, including the facilitation costs and resources kit for schools in the local board area	$4,242.00	Eligible
MB2021-241	PHAB Association (Auckland) Incorporated	Community	Towards the operational costs, including youth worker wages, activity costs, administration and coordination fees from July 2021 to June 2022	$3,000.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB2021-248	North Shore Brass	Community	Towards purchase of a security camera and gutter replacement at Taharoto Community Facility	$3,000.00	Eligible
MB2021-266	The Reading Revolution	Community	Towards managers wages for the shared reading programme at local libraries and retirement villages and community hubs	$4,000.00	Eligible
MB2021-270	Neighbourhood Support North Shore	Community	Towards the manager’s salary and operational costs	$5,000.00	Eligible
MB2021-215	Econet Charitable Trust Board	Environment	Towards the contract manager's wages	$5,000.00	Eligible
MB2021-211	Auckland Events Company Limited	Events	Towards the logistic costs to deliver the “Food Truck Series” event at various locations between September 2021 and April 2022	$6,061.00	Eligible
MB2021-218	Leyte-Samar NZ Solidarity Foundation Incorporated	Events	Towards delivery of the 2021 “Quincentennial Celebration” on 16 October, including event mgt, performances, choreographer fees, photography, food, decoration, costumes and theatre property	$2,000.00	Eligible
MB2021-224	Yes Disability Resource Centre T/A Shore Junction	Events	Towards costs to produce "Side Hustle" youth engagement programme for North Shore 8-16 May 2021	$1,000.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
MB2021-262	The Kids for Kids Charitable Trust	Events	Towards the venue hire and production cost to host the National Young Leaders Day event in May 2021	$2,000.00	Eligible
MB2021-223	Social Nature Movement	Sport and recreation	Towards the instructor costs to deliver "SUPKids" after-school and holiday programme	$10,000.00	Eligible
MB2021-231	Tennis Charitable Trust	Sport and recreation	Towards the electrical and fire alarm upgrades at Albany Tennis Park	$13,583.19	Eligible
MB2021-255	Gymnastics Community Trust t/a North Harbour Gymnastics	Sport and recreation	Towards an equipment van and wages for school coaches and satellite managers for the gymnastic classes from June to October 2021	$33,333.33	Eligible
Total				$132,267.96

c) agree to fund, part-fund or decline each application received in the Hibiscus and Bays Facilities Grant round 2020/2021, listed in Table Three:

Table Three: Facilitation Grant Round One 2020/2021 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
HBLB FG-2108	Estuary Arts Charitable Trust	Arts and culture	Towards a concept design for the Estuary Arts Studio Three extension	$40,000.00	Eligible
HBLB FG-2104	HIbiscus Mens Shed Trust	Community	Towards building the community kitchen for the Hibiscus Mens Shed	$7,000.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
HBLB FG-2111	Whangaparaoa Primary School	Community	Towards the Whangaparaoa School Community Hall tiered seating system	$50,000.00	Ineligible as the funding responsibility lies with central government
HBLB FG-2101	Silverdale United Rugby and Sports Club Incorporated	Sport and recreation	Towards a chiller upgrade for the Silverdale United Rugby and Sports Club	$28,600.00	Eligible
HBLB FG-2106	Orewa Sea Scouts The Scout Association New Zeland	Sport and recreation	Towards bathroom renovation for the Orewa Sea Scouts	$4,560.00	Eligible
HBLB FG-2107	Mairangi Bay Tennis Club	Sport and recreation	Towards the upgrade of the deck and balustrade with glass frontage and replacement of the wood stairway at the tennis club	$27,866.11	Eligible
HBLB FG-2113	Hibiscus Coast Association Football Club Incorporated	Sport and recreation	Towards the clubroom renovation and expansion feasibility study	$20,000.00	Eligible
HBLB FG-2110	Orewa Surf Life Saving Club Incorporated	Sport and recreation	Towards a feasibility study update for the redevelopment of Orewa Surf Lifesaving Club facility	$4,025.00	Eligible
Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
HBLB FG-2112	Browns Bay Racquets Club	Sport and recreation	Towards the upgrade of the floodlighting on two tennis courts	$29,340.49	Eligible
Total				$211,391.60

Horopaki

Context

8. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

9. Auckland Council Community Grant Policy supports each local board to adopt a grant programme.

10. The local board grant programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

11. The Hibiscus and Bays Local Board adopted its grant programme for 2020/2021 on 9 July 2020 (see Attachment D to the agenda report). The document sets application guidelines for contestable grant.

12. The community grant programmes have been extensively advertised through the council Grant webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

13. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grant Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14. The Local Board Grant Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15. Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

16. The grant programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. Local boards are responsible for the decision-making and allocation of local board community grants. The Hibiscus and Bays Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the Hibiscus and Bays Local Board Community Grant Programme 2020/2021.

18. The local board is requested to note that section 48 of the Community Grant Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

19. A summary of each application received through Hibiscus and Bays Local Grant Round Two (refer Attachment A of the agenda report), Multiboard Grant Round Two 2020/2021 (refer Attachment B of the agenda report), and Facilitation Grant Round One 2020/2021 (refer Attachment C of the agenda report) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

20. The local board grant programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

21. The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements

22. The Hibiscus and Bays Local Board has set a total community grant budget of $552,395 for the 2020/2021 financial year. A total of $238,709.55 was allocated to Local Grants Round One. This leaves a total of $313,685.45 to be allocated to one local grant round and one Facilities grant round.

23. Fifty-seven applications were received for the Local Grants Round Two 2020/2021, including twenty Multiboard applications, requesting a total of $380,455.17.

24. Nine applications were received for the Facilities Grant round, requesting a total of $211,391.60.

25. Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. The allocation of grants occurs within the guidelines and criteria of the Community Grant Policy and the local board grant programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

27. Following the Hibiscus and Bays Local Board allocation of funding for Local and Multiboard Grant Rounds Two 2020/2021, and Facilitation Grant Round One 2020/2021, the grant staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga

Attachments

No.	Title	Page
a	Hibiscus and Bays Local Grants Round Two 2020/2021 Grant Applications (Under Separate Cover)
b	Hibiscus and Bays Mulitboard Round Two 2020/2021 Grant Applications (Under Separate Cover)
c	Hibiscus and Bays Facilities Grant 2020/2021 Grant Applications (Under Separate Cover)
d ⇩	Hibiscus and Bays Local Board Grant Programme 2020/2021	97

Ngā kaihaina

Signatories

Author

Erin Shin - Senior Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Lesley Jenkins - Local Area Manager

No.	Title	Page
a ⇩	Attachment A_ HBLB Feedback on Congestion Charging Scheme	103
b ⇩	Attachment B Staff Memo	107

No.	Title	Page
a ⇩	10 May 2021 BBBA meeting_Alexis Poppelbaum	113
b ⇩	12 April 2021 BBBA meeting_Alexis Poppelbaum	115
c ⇩	April 2021 report_Victoria Short	117

[1] Local Government (Auckland Council) Act 2009, section 15(2)(c)

[2] Local Government (Auckland Council) Act 2009, ss15-16.

[4] Schedule of Issues of Significance and Māori Plan 2017, Independent Māori Statutory Board

[5] Local Government Act 2002, Schedule 7, clause 36D.

Chairperson	Gary Brown
Deputy Chairperson	Victoria Short
Members	Andy Dunn
	Janet Fitzgerald, JP
	Gary Holmes
	Julia Parfitt, JP
	Alexis Poppelbaum
	Leanne Willis

Author	Matthew Kerr – Senior Local Board Advisor
Authoriser	Lesley Jenkins - Local Area Manager