Minutes of Hibiscus and Bays Local Board

Hibiscus and Bays Local Board

20 May 2021

Chairperson Gary Brown welcomed those in attendance and opened the meeting.

There were no apologies.

Member A Poppelbaum declared an interest in Multiboard Grant line item number MB2021-207 (North Harbour Community Patrol) as she holds a volunteer position within the organisation. Member Poppelbaum took no part in the discussion regarding this line item.

4 Confirmation of Minutes

Resolution number HB/2021/45

MOVED by Member J Fitzgerald, seconded by Member A Dunn:

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting held on Thursday 6 May 2021, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

Deputy Chairperson V Short requested that the Hibiscus and Bays Local Board acknowledge and thank departing Chairman Brian Mooney of the Deep Creek Restoration Society, for his leadership and advocacy in the restoration of Deep Creek and the wider Waiake area for the past four years.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Public Forum - Colin Pawson and Frank Sun - Carex Way, Long Bay parking issues
	Colin Pawson and Frank Sun were in attendance for this item.
	A document was tabled in support of the item. A copy has been placed on the official minutes and has been placed on the Auckland Council website as a minutes attachment.
	Resolution number HB/2021/46 MOVED by Member J Parfitt, seconded by Member A Dunn: That the Hibiscus and Bays Local Board: a) thank Mr Pawson and Mr Sun for their presentation b) request an investigation be carried out by Auckland Transport into the on-street parking along Carex Way, Long Bay and note the local boards support for No Stopping At All Times lines. CARRIED
	Attachments a 20 May 2021, Hibiscus-Bays Local Board: Item 9.1 Public Forum - Carex Way, Long Bay Parking Issues

10 Extraordinary Business

There was no extraordinary business.

Endorsing Business Improvement District (BID) targeted rates for 2021/2022

Resolution number HB/2021/47

MOVED by Member J Fitzgerald, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) recommend to the Governing Body the setting of targeted rates for inclusion in the Annual Budget 2021/2022 for the following Business Improvement District programmes:

i. $150,000 for Browns Bay Business Association Incorporated

ii. $261,216 for Mainstreet Ōrewa Incorporated (Destination Ōrewa Beach)

iii. $67,500 for Mairangi Bay Business Association Incorporated

iv. $18,365 for Torbay Business Association Incorporated.

CARRIED

Browns Bay Beach Reserve - approval of the second stage of the boardwalk renewal

Resolution number HB/2021/48

MOVED by Member J Parfitt, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) approve the renewal option one, the renewal of section A (from Phoenix Plaza to the southern car park) of the timber boardwalk, Browns Bay Beach Reserve, with Tonka hardwood.

CARRIED

Local Board Views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters

Resolution number HB/2021/49

MOVED by Member J Fitzgerald, seconded by Member L Willis:

That the Hibiscus and Bays Local Board:

a) provide the following local board views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters:

i. supports the rezoning of 1337 Whangaparaoa Road, Army Bay to become Open Space – Sports and Active Recreation zone

ii. Supports the recognition of land recently vested or acquired as open space, correction of zoning errors or anomalies, and facilitation of the Panuku land rationalisation and disposal process

b) do not consider it necessary to appoint a local board member to speak to the local board views at a hearing on Plan Change 60.

CARRIED

Economic Development Action Plan: Draft for feedback

Resolution number HB/2021/50

MOVED by Member G Holmes, seconded by Member A Dunn:

That the Hibiscus and Bays Local Board:

a) receive the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-2024

b) provide the following feedback on the draft Economic Development Action Plan: Councils roles in Auckland’s recovery 2021-2024 for consideration in the final plan to be presented to the Parks, Arts, Community and Events committee on 8 July 2021 for adoption:

i. support the collaboration between council-controlled organisations and Auckland Council to create an Economic Development Action Plan: Council's role in Auckland’s recovery 2021-24

ii. request that the monitoring and reporting of the action plan would benefit from a very clear definition of economic development that includes wellbeing at its core, as well as the improvement of each of the stated guiding principles

iii. recommend that the guiding principle “communities of greatest need” includes a consideration of spatial deprivation, including distance from public transport and remoteness from assistance

iv. recommend that the Destination Tāmaki Makaurau actions take into account the aspirations of Te-Tāruke-ā-Tāwhiri: Auckland's Climate Plan

Local Tāmaki Makaurau – Enabling Thriving Local Economies

v. strongly recommend that a spatial economic narrative is urgently developed in connection with the Governance Framework Review, and presented to local boards to assist with their future decision making

vi. support that the Local Tāmaki Makaurau theme is amended to prioritise the development of local economic impact metrics to assist and connect to key projects in a local board area such as large renewals or One Local Initiatives, in order to assist local board decision making

vii. recommend that the proposed Panuku Town Centre Guidelines be made suitable for adoption in all town centres, and incorporate local board views in their development

viii. support the ongoing provision of economic data to local boards, especially in conjunction with the annual work programme development

ix. support Auckland Transport’s “smaller scale local transport improvements to provide accessibility to places of employment” to include the views of all the local board areas within each project’s catchment

x. support that the Skilled Tāmaki Makaurau theme includes greater attention on social procurement as a key mechanism to support small and local business

xi. request that the Skilled Tāmaki Makaurau theme be applied progressively across all local board areas

xii. note that the Future Tāmaki Makaurau theme emphasises that new and existing industries other than those cited are also included in the recovery, and that the strategy is for the whole economy, not just the examples given in the draft document

Enabled Tāmaki Makaurau: Auckland Infrastructure and Regulatory

xiii. note the tension in the Enabled Tāmaki Makaurau Infrastructure theme between delivering locally and creating centrally managed efficiencies will need to be resolved to ensure that the intended outcomes of this theme can be achieved

xiv. note that the development of many of the actions within the Enabled Tāmaki Makaurau – regulatory theme will require increased investment in staff and resources

xv. strongly support the simplifying of consultation materials by clearly communicating trade-offs in any funding proposals

xvi. support consultation happening earlier but only after ensuring that there is capacity to action the proposals being consulted upon.

CARRIED

Hibiscus and Bays Local Board Transitional Rates Grants

Resolution number HB/2021/51

MOVED by Member J Fitzgerald, seconded by Member A Dunn:

That the Hibiscus and Bays Local Board:

a) note that transitional rates grants are ending 30 June 2021

b) note that the Hibiscus and Bays Local Board retains the budget for the transitional rates grants as Asset Based Services budget as a separate line item, with discretion over its future allocation. This will enable the grants to be considered as part of the Governance Framework Review on funding for asset-based services

c) agree to continue the high value transitional rates grants for the 2021/2022 financial year during which period staff will report back to the Hibiscus and Bays Local Board with more information on the recipients and these grants will be reviewed prior to the adoption of the 2022/2023 Local Board Agreement

d) agree to discontinue the low value grants for the 2021/2022 financial year as identified in Attachment A of the agenda report

e) agree that rates grants paid out in future will be calculated by applying the average rates increase to the previous year’s grants

f) agree in principle to amend its discretionary community grants programme criteria for the 2021/2022 financial year to enable the rates grants to continue for the financial year 2021/2022

g) request the above resolutions be forwarded to the community grants team for consideration prior to the development of the Hibiscus and Bays Local Board’s 2021/2022 community grants criteria

h) request that all affected recipients of current transitional rates grants receive communication and that engagement is undertaken before and after the rates revaluation, regarding the local board’s intention to review this support in the upcoming financial year 2021/2022.

CARRIED

Hibiscus and Bays Local Board Grants Programme 2021/2022

Resolution number HB/2021/52

MOVED by Member L Willis, seconded by Deputy Chairperson V Short:

That the Hibiscus and Bays Local Board:

a) amend the Hibiscus and Bays Local Board Grants Programme 2021/2022 to include the high value Transitional Rates Grants recipients by inserting the following under General Exclusions “the Hibiscus and Bays Local Board will not consider grants for financial assistance except the high value Transitional Rate grants recipients 2021/2022”.

CARRIED

Item - 17. Hibiscus and Bays Local Grants Round Two 2020/2021 and Facilities Grants 2020/2021 grant allocations – was heard after Item 21. Hibiscus and Bays Local Board workshop records.

Urgent Decision – feedback on Auckland Council’s submission on Transport and Infrastructure Committee inquiry into congestion pricing in Auckland

Resolution number HB/2021/53

MOVED by Member A Poppelbaum, seconded by Member J Parfitt:

That the Hibiscus and Bays Local Board:

a) note Hibiscus and Bays Local Board’s feedback on Auckland Council’s submission on the Transport and Infrastructure Committee inquiry into congestion pricing in Auckland approved by the chairperson and deputy chairperson under delegation (Attachment A to the agenda report).

CARRIED

Members' Reports

Resolution number HB/2021/54

MOVED by Chairperson G Brown, seconded by Member A Dunn:

That the Hibiscus and Bays Local Board:

a) receive the reports from members A Poppelbaum and deputy chairperson V Short.

CARRIED

Governance forward work calendar

Resolution number HB/2021/55

MOVED by Member J Fitzgerald, seconded by Member G Holmes:

That the Hibiscus and Bays Local Board:

a) receive the governance forward work calendar for April 2021.

CARRIED

Hibiscus and Bays Local Board workshop records

Resolution number HB/2021/56

MOVED by Deputy Chairperson V Short, seconded by Chairperson G Brown:

That the Hibiscus and Bays Local Board:

a) note the workshop record for 8 and 22 April 2021.

CARRIED

Item - 17. Hibiscus and Bays Local Grants Round Two 2020/2021 and Facilities Grants 2020/2021 grant allocations – was heard after Item 21. Hibiscus and Bays Local Board workshop records.

The meeting adjourned at 2:53pm and reconvened at 3:02pm.

Hibiscus and Bays Local Grants Round Two 2020/2021 and Facilities Grants 2020/2021 grant allocations

Resolution number HB/2021/57

MOVED by Member J Parfitt, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

a) agree to fund, part-fund, or decline each application in Hibiscus and Bays Local Grants Round Two 2020/2021, listed in Table One:

Table One: Hibiscus and Bays Local Grants Round Two 2020/2021 grant applications

Application ID	Organisation	Requesting funding for	Amount Allocated
LG2106-240	Valerie Cuthbert	Towards art workshops and an exhibition, including gallery and studio hire, marketing, workshop materials and tutor costs	$1,300.00
LG2106-213	Hibiscus Coast Concert Band Incorporated	Towards the purchase of two timpani instruments	$3,000.00
LG2106-230	Centrestage Theatre Company (Orewa) Incorporated	Towards the purchase of microphones for the Centrestage Theatre	$10,000.00
LG2106-236	Mairangi Arts Centre	Towards the costs to host the eighth Hibiscus and Bays Art Awards Exhibition, including marketing, design, printing and technician fees	$5,352.50
LG2106-244	Raukatauri Music Therapy Trust	Towards the facility hire at Estuary Arts Centre to deliver the weekly music therapy programme	$2,800.00 NOTE: To fund the Hibiscus and Bays community only
LG2106-258	Kahikatea Music Therapy and Community Arts Trust	Towards marketing costs and facilitator fees to deliver the "Kahikatea Community Music Jam" programme between September and October 2021	$2,808.00 NOTE: To fund the Hibiscus and Bays community only
LG2106-259	Mairangi Arts Centre	Towards display hire, practitioner fees, graphic design, and advertising costs to celebrate Mairangi Arts Centre's 30th anniversary	$5,000.00
LG2106-260	Estuary Arts Charitable Trust	Towards a storage upgrade at Estuary Arts Centre	$5,000.00
LG2106-201	Hibiscus Quilters under the umbrella of Future Whangaparoa Trust	Towards venue hire, stand hire, payment and printing costs for the Quilt Exhibition between 20 and 22 August 2021	$1,700.00
LG2106-203	Pinc and Steel Cancer Rehabilitation Foundation NZ	Towards the costs of medical screenings, the "Next Steps" programme and the "PaddleOn" programme	$5,000.00 NOTE: to fund the “Next Steps” and “PaddleOn” programmes only
LG2106-204	Stanmore Bay Kindergarten under the umbrella of "Northern Auckland Free Kindergarten Association Incorporated"	Towards the purchase of four outdoor sun umbrellas for the Stanmore Bay Kindergarten	$0. Decline as low priority of the local board. Does not benefit wider community
LG2106-207	Age Concern Rodney Incorporated	Towards provision of five hundred supplies of life tubes and printing costs for newsletters between June and December 2021	$4,395.00
LG2106-215	Feeling Fab Trust	Towards overall costs to deliver "Pamper Day Programme" between June 2021 to February 2022 for local communities in bereavement or loss	$1,000.00 NOTE: To fund the Hibiscus and Bays community only
LG2106-216	Coast Youth Community Trust Incorporated	Towards all project costs to deliver the mentoring programmes between June and November 2021 to support young people in the Hibiscus and Bays area	$2,000.00
LG2106-218	Families Growth and Thrive Charitable Trust	Towards venue hire, advertising, materials, food and staff salary to deliver upcycling workshops in the 2021/2022 financial year	$2,500.00 NOTE: to fund advertising and venue only
LG2106-219	North Shore Group Riding for the Disabled	Towards the delivery of the “Training and Recognition Programme 2021”, including travel, accommodation, coaching, volunteers donations, and Christmas Party expenses	$10,000.00 NOTE: the group should apply in the Multi-Board grants round in future years
LG2106-221	Silverdale Area Business Association	Towards printing costs of the brochures and business coordinator and database manager salaries	$10,000.00
LG2106-223	UpsideDowns Education Trust	To subsidise speech therapy and ten percent of the operational costs for nine families in the Hibiscus and Bays area between June 2021 and May 2022	$1,000.00
LG2106-226	Agora Connections Trust	Towards the purchase of educational toys for the Toy Library	$4,000.00
LG2106-242	Youth In Transition Charitable Trust	Towards the counselling costs between June and November 2021	$5,000.00
LG2106-248	HBC Youth Centre Incorporated	Towards youth staff wages, and training and management support to run the youth development programme	$0 NOTE: Ineligible as the applicant has had one successful application within the current financial year
LG2106-251	Illuminate Community Trust	Towards entertainment and equipment hire to deliver the "Glow Party" event on 31 October 2021	$2,000.00
LG2106-253	Love Soup Charitable Trust	Towards the costs to deliver food bank services, including customised safety vests, a teardrop flag, a new laptop, a new commercial freezer, travel mileage, and food supplies	$5,000.00
LG2106-225	Torbay Playcentre	Towards the cost of the vegetable garden for the sustainable garden project	$7,877.50
LG2106-247	Tread Lightly Charitable Trust	Towards costs to engage qualified teachers to deliver the Tread Lightly Caravan programme to Murrays Bay Primary School	$0 Declined due to exclusion criteria – educational institute
LG2106-255	Environmental Education for Resource Sustainability Trust	Towards the purchase and delivery of 650 native plants, 84 classroom recycling bins and operational costs to engage with 65 schools and preschools	$0 Declined due to exclusion criteria – educational institute
LG2106-206	Harbour Hospice Trust	Towards the venue hire, music, lighting, sound and crew costs for a Harbour Hospice fundraising event	$1,000.00
LG2106-245	Sue Chau under the umbrella of Hibiscus Hospice Charitable Trust	Towards the stage and sound costs to deliver "Beach Front Asian Festival" on 20 November 2021	$4,995.00
LG2106-235	Silverdale and Districts Historical Society Incorporated	Towards the replacement of blinds at a historic heritage place	$1,500.00 NOTE: Would like to see in future they apply to other funders as well
LG2106-202	The Hibiscus Coast Raiders Rugby League & Sports Club Incorporated	Towards the installation of two heatpumps in Hibiscus Coast Raiders Rugby League and Sports Club facility	$4,000.00
LG2106-224	Orewa Croquet Club Incorporated	Towards replacement of the front gate and fences at Orewa Croquet Club	$5,000.00 NOTE: Would like to see in future they apply to other funders as well
LG2106-233	Whangaparaoa Tennis Club Incorporated	Towards an upgrade of the Whangaparoa Tennis Club's website	$2,000.00
LG2106-241	Bowls Orewa Incorporated	Towards the costs to upgrade the joinery and windows at the front of the clubhouse	$1,000.00 NOTE: to support the group in leveraging funding from external providers
LG2106-243	East Coast Bays Association Football Club	Towards the coaching fees for the junior and womens teams	$3,000.00 NOTE: for the junior component
LG2106-250	Silverdale Squash Club Incorporated	Towards the purchase and installation of new carpet	$2,000.00
LG2106-256	Badminton New Zealand Incorporated	Towards venue hire at Badminton North Harbour to deliver the National Inter-Association competition between May and July 2021	$2,500.00 NOTE: request for group to supply more precise participant numbers from the Hibiscus and Bays area
LG2106-257	East Coast Bays' and Districts Cricket Club Incorporated	Towards the purchase of cricket gear for the “Girls' Cricket Programme”	$3,000.00
Total			$126,728.00

b) agree to fund, part-fund or decline each application received in Hibiscus and Bays Multiboard Grants Round Two 2020/2021, listed in Table Two:

Table Two: Multiboard Grants Round Two 2020/2021 grant applications

Application ID	Organisation	Requesting funding for	Amount Allocated
MB2021-209	The New Zealand Dance Advancement Trust (The New Zealand Dance Company)	Towards the artists and associated fees for the “Tamaki Tour” programme and creative workshops between June and August 2021	$0 Declined as there is no clear benefit to the local board area
MB2021-207	North Harbour Community Patrol	Towards the purchase of safety equipment, torches, a dashcam phone, internet expenses, and fuel costs for the 2021/2022 financial year	$2,000.00
MB2021-225	Pet Refuge New Zealand Charitable Trust	Towards the pet refuge shelter landscaping and tree planting costs	$1,000.00
MB2021-227	North Shore Centres of Mutual Aid Incorporated	Towards operational costs, excluding wages, for six centres in the north shore between July and December 2021	Ineligible as the applicant has had one successful application within the current financial year
MB2021-228	Re-Creators Charitable Trust	Towards the costs for upcycling workshops and provision of educational services in the local board area	$2,000.00
MB2021-232	Brain Play Limited	Towards the operational costs to deliver the Brain Play Science and Technology classes	$0 NOTE: To come to next round. Request details of numbers for our local board area
MB2021-236	Children's Autism Foundation	Towards overall costs to deliver community workshops and outreach visits between October 2021 to May 2022	$0 NOTE: to come to next round. Request details of numbers for our local board area
MB2021-240	Empowerment Trust (previously Kidpower Teenpower Fullpower Trust)	Towards the delivery of the Kidpower programme, including the facilitation costs and resources kit for schools in the local board area	$0 NOTE: to come to next round. Request details of numbers for our local board area
MB2021-241	PHAB Association (Auckland) Incorporated	Towards the operational costs, including youth worker wages, activity costs, administration and coordination fees from July 2021 to June 2022	$2,000.00 NOTE: to come to next round. Request details of numbers for our local board area
MB2021-248	North Shore Brass	Towards purchase of a security camera and gutter replacement at Taharoto Community Facility	$1,500.00 NOTE: request to add a performance in the local board area
MB2021-266	The Reading Revolution	Towards managers wages for the shared reading programme at local libraries and retirement villages and community hubs	$2,000.00
MB2021-270	Neighbourhood Support North Shore	Towards the manager’s salary and operational costs	$5,000.00
MB2021-215	Econet Charitable Trust Board	Towards the contract manager's wages	$0 Declined due to wages being a low priority
MB2021-211	Auckland Events Company Limited	Towards the logistic costs to deliver the “Food Truck Series” event at various locations between September 2021 and April 2022	$0 Declined due to this being a commercial business enterprise
MB2021-218	Leyte-Samar NZ Solidarity Foundation Incorporated	Towards the delivery of the 2021 “Quincentennial Celebration” on 16 October, including event management, performances, choreographer fees, photography, food, decoration, costumes and theatre property	$0 Declined due to low priority
MB2021-224	Yes Disability Resource Centre T/A Shore Junction	Towards the costs to produce the "Side Hustle" youth engagement programme for the North Shore from 8 to 16 May 2021	$0 Declined due to retrospective funding request
MB2021-262	The Kids for Kids Charitable Trust	Towards the venue hire and production cost to host the National Young Leaders Day event in May 2021	$2,000.00 NOTE: towards hosting children from local board area
MB2021-223	Social Nature Movement	Towards the instructor costs to deliver "SUPKids" after-school and holiday programme	$0 Declined due to low priority and it’s a business venture
MB2021-231	Tennis Charitable Trust	Towards the electrical and fire alarm upgrades at Albany Tennis Park	$1,000.00
MB2021-255	Gymnastics Community Trust t/a North Harbour Gymnastics	Towards an equipment van and wages for school coaches and satellite managers for the gymnastic classes from June to October 2021	$5,000.00 NOTE: to be split between the two centres in the local board area
Total			$23,500.00

c) agree to fund, part-fund or decline each application received in the Hibiscus and Bays Facilities Grant round 2020/2021, listed in Table Three:

Table Three: Facilitation Grant Round One 2020/2021 grant applications

Application ID	Organisation	Requesting funding for	Amount Allocated
HBLB FG-2108	Estuary Arts Charitable Trust	Towards a concept design for the Estuary Arts Studio Three extension	Ineligible under Facilities Grants as this is a council owned building
HBLB FG-2104	HIbiscus Mens Shed Trust	Towards building the community kitchen for the Hibiscus Mens Shed	$7,000.00
HBLB FG-2111	Whangaparaoa Primary School	Towards the Whangaparaoa School Community Hall tiered seating system	Ineligible NOTE: Declined due to exclusion criteria – educational institute
HBLB FG-2101	Silverdale United Rugby and Sports Club Incorporated	Towards a chiller upgrade for the Silverdale United Rugby and Sports Club	$0 Declined due to low priority of the local board
HBLB FG-2106	Orewa Sea Scouts The Scout Association New Zealand	Towards bathroom renovation for the Orewa Sea Scouts	$4,560.00
HBLB FG-2107	Mairangi Bay Tennis Club	Towards the upgrade of the deck and balustrade with glass frontage and replacement of the wood stairway at the tennis club	$27,866.11
HBLB FG-2113	Hibiscus Coast Association Football Club Incorporated	Towards the clubroom renovation and expansion feasibility study	$20,000.00
HBLB FG-2110	Orewa Surf Life Saving Club Incorporated	Towards a feasibility study update for the redevelopment of Orewa Surf Lifesaving Club facility	$4,025.00
HBLB FG-2112	Browns Bay Racquets Club	Towards the upgrade of the floodlighting on two tennis courts	$20,000.00
Total			$83,451.11

CARRIED

Resolution number HB/2021/58

MOVED by Chairperson G Brown, seconded by Member J Fitzgerald:

That the Hibiscus and Bays Local Board:

d) request that staff undertake an assessment to allocate the balance of the Local Contestable Grants and Facilities Grants budget to provide a one-off grant to specific community groups and/or organisations in each subdivision of the local board are to deliver on the local board plan priorities

CARRIED

22 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

3.45 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Gary Brown
Deputy Chairperson	Victoria Short
Members	Andy Dunn
	Janet Fitzgerald, JP
	Gary Holmes
	Julia Parfitt, JP
	Alexis Poppelbaum
	Leanne Willis