Howick Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Howick Local Board held in the Howick Local Board Meeting Room, Pakuranga Library Complex, 7 Aylesbury Street, Pakuranga on Thursday, 6 May 2021 at 4.09pm.

 

present

 

Chairperson

Adele White

 

Deputy Chairperson

John Spiller

 

Members

Katrina Bungard

Via electronic link

 

Bo Burns

 

 

David Collings

 

 

Bruce Kendall

 

 

Mike Turinsky

 

 

Bob Wichman

 

 

Peter Young, JP

Via electronic link

 

 


Howick Local Board

06 May 2021

 

DRAFT

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those present.

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number HW/2021/47

MOVED by Member B Wichman, seconded by Member B Kendall:  

That the Howick Local Board:

a)         confirm the ordinary minutes of its meeting, held on Monday, 19 April 2021, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.


 

 

11

Highbrook Park Trust Disestablishment

 

Resolution number HW/2021/48

MOVED by Member B Wichman, seconded by Member B Kendall:  

That the Howick Local Board:

a)      support the recommendation to disestablish the Highbrook Park Trust as of
30 June 2021.

b)      send a letter of thanks to Highbrook Park Trust Board noting the achievement and vision of its members in developing a great park in Tāmaki Makaurau.

CARRIED

 

 

12

Howick Local Board consultation feedback and input into the 10-year Budget 2021-2031

 

Resolution number HW/2021/49

MOVED by Member B Burns, seconded by Member B Wichman:  

That the Howick Local Board:

a)      receive consultation feedback on the proposed Howick Local Board priorities and activities for 2021/2022 and key advocacy initiatives for 2021-2031.

b)      receive consultation feedback on regional topics in the 10-year Budget 2021-2031 from people and organisations based in the Howick local board area.

c)      approve its advocacy initiatives for inclusion (as an appendix) to its 2021/2022 Local Board Agreement as follows:

i)       for the Local Board Transport Capital Fund to be reinstated to the pre-COVID-19 level of $21million annually, and for the $38 million previously allocated through the Local Board Transport Capital Fund to local boards – which was lost through the COVID-19 Emergency Budget – to be fully restored

ii)      for increased regional funding for the restoration of our beaches and to address the impacts on our coastline due to climate change, sea level rise and weather-related events

iii)     for funding to upgrade rural roads to urban standards, including widening narrow bridges in response to growth of our urban areas (eg. Flat Bush School Road, Chapel Road and Murphys Road)

iv)     for use of eco-friendly and environmentally sustainable building methods for the Flat Bush Aquatic & Leisure Centre and the Flat Bush Community Centre and Library

v)      for the construction timeframe of the Flat Bush Community Centre and Library. to be brought forward.

d)      provide input on regional topics in the proposed 10-year Budget 2021-2031 to the Governing Body.

i)          Proposed investment package

A)        does not support the one-off five per cent average general rates increase for the 2021/2022 financial year.

B)        support an increase of three and a half per cent average general rates increase.

ii)         Responding to climate change

C)        support the proposed additional investment to respond to climate change challenges.

iii)       Water quality proposal

D)        support the proposal to extend and increase the Water Quality Targeted Rate for another three years from 2028 until 2031, as well as increasing the targeted rate annually in line with the proposed average increases in general rates.

iv)       Investment in our community

E)        support the proposal for the council to adopt a new approach for community services to enable them to reduce building and asset maintenance related expenditure.

v)         Rating policy proposals

F)        support the proposed rating changes impacting different properties across Auckland differently, with the exception of the proposal to charge farm and lifestyle properties in the Urban Rating Area residential rates.

G)       does not support the proposal to charge farm and lifestyle properties in the Urban Rating Area residential rates.

CARRIED

 


 

 

13

Review of the Code of Conduct - draft revised code

 

Note:   changes to the original motion amending clauses a) and adding new clause c), were made with the agreement of the meeting.

 

Resolution number HW/2021/50

MOVED by Member B Wichman, seconded by Deputy Chairperson J Spiller:  

That the Howick Local Board:

a)         provide the following feedback to staff on the draft revised Auckland Council Code of Conduct as well as the Conflict of Interest provisions within the Attachments of the agenda report to append to the report to the Governing Body on 27 May 2021:

i)          Clause 4.4 – The appointment of a suitable investigator should always be an external person so as to increase impartiality and avoid any potential conflict of interest by council staff.

ii)         Clause 4.9 - Possible sanctions for breach of the code of conduct could also include restricting an elected member’s access to other elected members

iii)       Clause 4.10 – the process of not normally proactively releasing complaints, and their outcomes, related to non-material breaches of the Code of Conduct is too subjective, and needs to be more precise as to under what circumstances the release of such information is appropriate.

Conflicts of Interest

iv)       there should be a sliding scale of restrictions dependent on the level of conflict (both financial and non-financial).

v)         defined lower level conflicts of interest should not restrict elected members being part of discussions, but should restrict them from voting on the issue.

vi)       financial conflicts of interest should carry greater restrictions than non-financial conflicts.

vii)      more context is required with regards to the triggers for conflicts of interest to enable clarity for users and to avoid misinterpretation by others.

b)        support the proposed revised draft Auckland Council Code of Conduct to be adopted by the Governing Body.

c)         request this resolution be circulated to all local board members for their information.

CARRIED

 

Note:   pursuant to Standing Order 1.9.7, the following local board members requested their abstention be recorded:

·         Member D Collings

 

 


 

 

14

Howick Local Board Grants Programme 2021/2022

 

Resolution number HW/2021/51

MOVED by Member B Wichman, seconded by Member B Kendall:  

That the Howick Local Board:

a)      adopt the Howick Grants Programme 2021/2022 included as Attachment A to the agenda report.

CARRIED

 

 

15

Howick Local Board Transitional Rates Grants

 

Resolution number HW/2021/52

MOVED by Member B Wichman, seconded by Member D Collings:  

That the Howick Local Board:

a)      note that transitional rates grants are ending 30 June 2021.

b)      note that the local board retains the budget for the transitional rates grants as Asset Based Services (ABS) budget as a separate line item, with discretion over its future allocation. This will enable the grants to be considered as part of the Governance Framework Review on funding for asset-based services.

c)      agree to continue the high value transitional rates grant for the 2021/2022 financial year and to review this grant prior to the adoption of the 2022/2023 Local Board Agreement.

d)      agree that rates grants paid out in future will be calculated by applying the average rates increase to the previous year’s grants.

e)      agree in principle to amend its discretionary community grants programme criteria for the 2021/2022 financial year to enable the rates grants to continue for the financial year 2021/2022.

f)       request the above resolutions be forwarded to the community grants team for consideration prior to the development of the local board’s 2021/2022 community grants criteria.

CARRIED

 

 

16

Decision-making responsibilities policy

 

Resolution number HW/2021/53

MOVED by Deputy Chairperson J Spiller, seconded by Member P Young:  

That the Howick Local Board:

a)      endorse the draft Decision-making Responsibilities of Auckland Council’s Governing Body and local boards policy.

CARRIED

 


 

 

17

Land classification and a new community lease to Howick Croquet Club Incorporated at Millhouse Reserve 67R Millhouse Drive, Northpark

 

Resolution number HW/2021/54

MOVED by Member B Wichman, seconded by Member D Collings:  

That the Howick Local Board:

a)      resolve pursuant to Section 16 (2A) of the Reserves Act 1977 to classify parts of Millhouse Park reserve legally described as Lot 211 DP 161574, Lot 206 DP 160060, Lot 211 DP 168378, and Lot 206 DP 151970 as classified recreation reserve as shown on Attachment B to the agenda report.

b)      subject to the classification of the land being approved, grant a new community lease to Howick Croquet Club Incorporated for the land comprising approximately 4,900m2, shown in Attachment A and situated at Millhouse Reserve 67R Millhouse Drive Northpark described as Lot 211 DP 161574 and Lot 206 DP 160060 subject to the following terms and conditions:

i)    term – an initial term of 10 years commencing 1 May 2021 with one 10-year right of renewal with final expiry 30 April 2041

ii)   rent – one dollar ($1.00) plus GST per annum if requested

iii)  approve the community outcomes plan (attachment C to the agenda report) to be attached to the lease as a schedule

iv)  all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

 

 

18        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

5.09 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................