Minutes of Howick Local Board - Monday, 17 May 2021

Howick Local Board

17 May 2021

The Chair opened the meeting and welcomed those present.

There were no apologies.

Member P Young declared an interest in Item 13 – Howick Local Grants Round Three and Multiboard Round Two 2020/2021 grant allocations clause c) allocations clause b) LG2107-316 - Muskaan Care Trust New Zealand.

4 Confirmation of Minutes

Resolution number HW/2021/55

MOVED by Member K Bungard, seconded by Deputy Chairperson J Spiller:

That the Howick Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 6 May 2021, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	Auckland Kindergarten Association
	A presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HW/2021/56 MOVED by Member B Burns, seconded by Member B Wichman: That the Howick Local Board: a) receive the deputation from the Auckland Kindergarten Association and thank them for their attendance. CARRIED
	Attachments a 17 May 2021, Howick Local Board, Item 8.1 - Deputations, Auckland Kindergarten Association presentation b 17 May 2021, Howick Local Board, Item 8.1 - Deputations, Auckland Kindergarten Association handout

9 Public Forum

9.1	Howick Residents & Ratepayers Association - Crawford Reserve trees and view
	A presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HW/2021/57 MOVED by Member B Kendall, seconded by Member B Burns: That the Howick Local Board: a) thank the Howick Residents & Ratepayers Association for their attendance. b) request Community Facilities provide advice to the Board on this matter. CARRIED
	Attachments a 17 May 2021, Howick Local Board, Item 9.1 - Public Forum, Howick Residents & Ratepayers Association - Crawford Reserve trees and view

10 Extraordinary Business

This item was taken after Item 22 due to a member raising a request for consideration of an extraordinary item during the meeting.

11	Chairperson's Report
	A written report was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HW/2021/58 MOVED by Member B Wichman, seconded by Deputy Chairperson J Spiller: That the Howick Local Board: a) note the chairperson’s written report. CARRIED
	Attachments a 17 May 2021, Howick Local Board, Item 11 - Chairperson's report

12	Governing Body Member update
	A written report was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number HW/2021/59 MOVED by Member M Turinsky, seconded by Member B Kendall: That the Howick Local Board: a) receive the written report from Cr Paul Young and Cr Sharon Stewart QSM. CARRIED
	Attachments a 17 May 2021, Howick Local Board, Item 12 - Governing Body Member update

Howick Local Grants Round Three and Multiboard Round Two 2020/2021 grant allocations

Marion Davies, Grants & Incentives Manager was in attendance to speak to this report.

Member P Young declared an interest in clause c) LG2107-316 Muskaan Care Trust New Zealand and took no part in the discussion or voting on the matter.

Resolution number HW/2021/60

MOVED by Member B Burns, seconded by Member M Turinsky:

That the Howick Local Board:

a) agree to fund, part-fund, or decline each application in Howick Local Grants Round Three 2020/2021 listed in the following table:

Table One: Howick Local Grants Round Three 2020/2021 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Decision
LG2107-301	Botany Downs Secondary College	Arts and culture	Towards professional tutor and supervision fees to develop and deliver kapa haka workshops for college students	$3000.00	Part-fund $1500
LG2107-302	The Howick and Districts Historical Society Incorporated	Community	Towards installation of two heat pumps in the visitor and research centres of the Howick Historical Village	$4500.00	Fund
LG2107-304	Neighbourhood Support New Zealand Incorporated	Community	Towards supermarket vouchers for neighbourhood support street coordinators to promote and support community street events	$3000.00	Fund
LG2107-307	Auckland Seniors Support and Caring Group Incorporated	Arts and culture	Towards venue hire at East View Baptist Church, office hire and festival food costs for the Chinese Support and Caring Group	$5000.00	Part-fund $1000
LG2107-308	Botany Chinese Association Incorporated	Community	Towards venue hire, tai chi coaching, audio speaker purchase and festival performance fees promoting community residents' fitness and entertainment activities	$8413.00	Part-fund $2000
LG2107-309	New Zealand Love Dance Association Incorporated	Arts and culture	Towards studio hire, choreography, promotions and administration fees	$5660.00	Part-fund $1000
LG2107-310	East Skate Club Incorporated	Sport and recreation	Towards the purchase of sport and safety equipment, portable ramps and facilitation of “learn to skate” programmes across the ward	$14,168.00	Part-fund $7000
LG2107-311	Botany Downs Primary School Board of Trustees	Arts and culture	Towards the purchase of replacement Kapa Haka uniforms	$5950.00	Part-fund $1000
LG2107-313	Te Tahawai Marae Komiti Incorporated	Community	Towards the purchase and installation of two gas cylinders for heating bathroom and kitchen water and the four toilets	$6734.92	Part-fund $1700
LG2107-314	Life Education Trust Counties Manukau	Community	Towards the delivery of the applicant's health and well-being programme covering running costs of the mobile classrooms including educational resources, insurances and teachers' salaries	$24,694.60	Part-fund $12,000
LG2107-315	Shelly Park Cruising Club Incorporated	Historic Heritage	Towards the purchase and installation of three historical story boards around the club grounds and entry to the Mangemangeroa walkway	$3520.00	Fund
LG2107-318	New Zealand China Education Development Association Incorporated	Community	Towards venue hire, an audio visual package and sound system, advertising, printing and copying, photography and video, operational costs	$12,515.20	Decline *Grant application does not align as strongly to Howick Grant Programme priorities as other applications received in this round*
LG2107-319	Te Tuhi Contemporary Art Trust	Arts and culture	Towards the purchase and installation of a heat pump and fan, including electrical materials and wiring	$5630.00	Fund
LG2107-320	South East Auckland Senior Citizens Association Incorporated	Events	Towards Diwali celebration costs including venue hire, hall setup and decorations, rubbish removal, entertainment, equipment hire and hiring of performers	$6000.00	Part-fund $3000
LG2107-321	Howick Gymnastic Club Incorporated	Sport and recreation	Towards the schools’ gymnastics competition entry fees and training sessions for 20 local schools	$9160.00	Decline *Grant application does not align as strongly to Howick Grant Programme priorities as other applications received in this round*
LG2107-322	The Diocese of Auckland - Howick Parish	Arts and culture	Towards assistance with artists fees to deliver “Thursdays @ Seven” concerts 21 times a year	$3400.00	Fund
LG2107-323	Communicare-Civilian Maimed Association (Auckland)	Community	Towards venue hire of the Pakuranga Community Friendship Centre, from 1 June 2021 to 31 May 2022	$2509.57	Part-fund $2453
LG2107-324	Howick Tourism Incorporated trading as East Auckland Tourism	Community	Towards design and printing of 10,000 new Howick and East Auckland Tourism maps, 12 months advertising on the “times.co.nz” website and 12 months fees for the East Auckland application	$10,000.00	Part-fund $5000
LG2107-325	Howick Tourism Incorporated trading as East Auckland Tourism	Community	Towards six months maintenance of the search engine optimisation and advertising and updating the East Auckland Tourism website	$6000.00	Decline *Grant application does not align as strongly to Howick Grant Programme priorities as other applications received in this round*
LG2107-326	The Howick Golf Club Incorporated	Sport and recreation	Towards an upgrade to security lighting around the clubroom building and facilities	$8387.85	Decline *Grant application does not align as strongly to Howick Grant Programme priorities as other applications received in this round*
LG2107-329	Howick Tourism Incorporated trading as East Auckland Tourism	Community	Towards the 2021 and 2022 social media strategy and campaigns	$30,000.00	Decline *Grant application does not align as strongly to Howick Grant Programme priorities as other applications received in this round*
LG2107-330	Howick Pakuranga Netball Centre Incorporated	Sport and recreation	Towards the purchase of two branded gazebos	$4921.74	Fund
LG2107-331	New Zealand Overseas Chinese Culture and Arts Centre Incorporated	Arts and culture	Towards venue hire and a lighting system for the 2021 New Zealand International Youth Dance Festival at SkyCity Theatre	$15,000.00	Decline *Grant application does not align as strongly to Howick Grant Programme priorities as other applications received in this round*
LG2107-333	Point View Heritage Society Incorporated	Community	Towards a contribution to the hardware costs and purchase of nine number plate recognition security cameras	$3000.00	Decline *This application was declined due to this being retrospective and therefore ineligible*
LG2107-335	Auckland Ice Figure Skating Club Incorporated	Sport and recreation	Towards venue hire for development ice skating sessions from 26 July to 10 October 2021	$15,000.00	Part-fund $7500
LG2107-336	Royal New Zealand Plunket Trust	Community	Towards the purchase and installation of a heat pump and carpet at Howick Plunket	$4351.34	Fund *with confirmation of the future of their building*
LG2107-337	Youthline Auckland Charitable Trust	Community	Towards the Howick area share of Youthline Auckland Charitable Trust annual costs	$5000.00	Fund
LG2107-338	Cockle Bay Tennis Club Incorporated	Sport and recreation	Towards coaching fees for school holiday coaching programmes	$6250.00	Part-fund $4000
LG2107-339	Howick Pakuranga Hockey Club Incorporated	Sport and recreation	Towards coaching fees for coaching mentoring and forums for youth leadership and women's coaching	$5680.00	Part-fund $5000
LG2107-341	Howick Hornets Rugby League Football Club Incorporated	Sport and recreation	Towards replacement of the public address and loudspeaker system	$8196.29	Part-fund $8000
LG2107-342	Auckland Rowing Association Incorporated	Sport and recreation	Towards funding of insurance premium to cover material damage and third-party liability for the all-tide pontoon	$11,335.50	Part-fund $1000
LG2107-343	CrossNet Incorporated	Community	Towards development and provision of an online toolkit, customised school portal and online communications to support the youth resilience programme “eXTEND”	$16,875.00	Part-fund $5000
LG2107-344	Howick Tourism Incorporated trading as East Auckland Tourism	Community	Towards six months part funding for the coordinator salary	$5000.00	Fund
LG2107-345	Highland Park Community Creche Incorporated	Community	Towards annual rent costs covering the period 1 July 2021 to 30 June 2022	$18,550.00	Part-fund $2000
LG2107-346	Uxbridge Community Projects Incorporated	Arts and culture	Towards the purchase of an additional six flip-top tables to facilitate community meeting spaces	$3244.40	Part-fund $1500
LG2107-347	Environmental Education for Resource Sustainability Trust	Environment	Towards the purchase and delivery of 500 native plants and 30 classroom recycling bins for schools and preschools in Howick, and operational administration costs	$6356.25	Decline *Grant application does not align as strongly to* *Howick Grant Programme priorities as other applications received in this round*
LG2107-348	Pakuranga Athletic Club Incorporated	Sport and recreation	Towards the purchase of a large gazebo	$3540.00	Part-fund $2000
LG2107-350	Bhartiya Samaj Charitable Trust	Community	Towards operational expenses for the elder support programme including transport costs, venue hire, celebrations and recreation	$5647.83	Part-fund $3000
LG2107-351	Pakuranga-Rahihi Playcentre	Community	Towards purchasing “child height” junk play tables, carpentry table, hot glue guns, tools and consumables	$3000.00	Part-fund $1000
LG2107-352	New Zealand Centre for Gifted Education Limited	Community	Towards subsidies for gifted children to attend “MindPlus Auckland East”	$6000.00	Part-fund $3000
LG2107-353	Dance Therapy NZ	Arts and culture	Towards the delivery of the “STARS Pakuranga” workshops between July and December 2021, including venue hire, facilitation, coordination, supervision, client support and liaison, equipment and administration costs	$8000.00	Part-fund $3000
LG2107-354	Auckland Bone and Stone Carving Academy Limited	Arts and culture	Towards payment for a lead facilitator, co-facilitator, administration and photography over five workshops	$6000.00	Decline *Grant application does not align as strongly to Howick Grant Programme priorities as other applications received in this round*
Total				$339,641.49	$119,976.08

CARRIED

Resolution number HW/2021/61

MOVED by Member B Burns, seconded by Member B Wichman:

That the Howick Local Board:

b) agree to fund, part-fund, or decline each application in Howick Multi Board Round Two 2020/2021 listed in the following table:

Table Two: Howick Multi Board Round Two 2020/2021 grant applications

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Decision
MB2021-206	Shakthi Seniors Charitable Trust Incorporated	Community	Towards transport, venue hire, administration, facilitators, volunteers and catering at Anchorage Park School Community Hall from 1 July 2021 to 30 June 2022	$8000.00	Part-fund $1500
MB2021-209	New Zealand Dance Advancement Trust	Arts and culture	Towards artistic costs and fees for the development of “2021 Tāmaki Tour” and associated workshops	$3000.00	Fund
MB2021-211	Auckland Events Company Limited	Events	Towards the logistic costs to deliver the “Food Truck Series” event at various locations between September 2021 and April 2022	$3636.00	Part-fund $3000
MB2021-214	Auckland Softball Association Incorporated	Sport and recreation	Towards operating expenses for the Auckland Softball Association	$3000.00	Part-fund $1000
MB2021-220	Shivarchan Senior Citizens Association	Community	Towards venue hire at Shiva Hall from 1 June 2021 to 31 December 2021	$5000.00	Decline *Grant application does not align as strongly to Howick Grant Programme priorities as other applications received in this round*
MB2021-221	Habitat for Humanity Northern Region Limited	Community	Towards heating items, volunteer costs and transport for whanau winter warming packs from 1 June 2021 to 30 September 2021	$2000.00	Fund
MB2021-229	The StarJam Charitable Trust	Community	Towards tutor fees, coordinator salary and levies, venue hire, equipment, resources, and training	$4000.00	Part-fund $3000
MB2021-234	Manukau Beijing Opera Society Incorporated	Arts and culture	Towards the venue hire to host the Auckland Beijing Opera Show at the Hawkins Theatre on 16 October 2021	$500.00	Decline *Grant application does not align as strongly to Howick Grant Programme priorities as other applications received in this round*
MB2021-240	Empowerment Trust (previously Kidpower Teenpower Fullpower Trust)	Community	Towards the facilitation and delivery costs to deliver the "Kidpower programme" including the resources kit for schools in the local board area	$5644.00	Decline *Grant application does not align as strongly to Howick Grant Programme priorities as other applications received in this round*
MB2021-243	Anxiety New Zealand Trust	Community	Towards the salary of the helpline manager, programme coordinator, a registered psychologist, and community educator, and two intern psychologists to deliver a series of community workshops from July 2021 to May 2022	$5625.00	Part-fund $5000
MB2021-246	Age Concern Auckland Incorporated	Community	Towards salary costs, office overheads, room and equipment hire, meeting and catering, and volunteer expenses	$10,000.00	Part-fund $5000
MB2021-247	Roopa Aur Aap Charitable Trust	Community	Towards professional counselling services	$3300.00	Part-fund $1000
MB2021-253	KidsCan Charitable Trust	Community	Towards programme items food, raincoats, shoes and socks for children attending KidsCan low decile partner schools within the Auckland region	$5000.00	Part-fund $2000
MB2021-259	Bhartiya Samaj Charitable Trust	Community	Towards the transport cost of running an elderly support programme	$5000.00	Decline *Grant application does not align as strongly to Howick Grant Programme priorities as other applications received in this round*
Total				$63,705.00	$26,500.00

CARRIED

Resolution number HW/2021/62

MOVED by Member B Wichman, seconded by Member B Kendall:

That the Howick Local Board:

c) agree to fund, part-fund, or decline each application in Howick Multi Board Round Two 2020/2021 listed in the following table:

Table Three: Howick Multi Board Round Two 2020/2021 grant applications

Application ID	Organisation		Main focus	Requesting funding for		Amount requested	Decision
LG2107-316	Muskaan Care Trust New Zealand	Arts and culture			Towards venue hire, fees for the instructor and project coordinator time, travel expenses, radio advertising, volunteer costs, trainer fees for activated community members with leadership skills	$14,950	Part-fund $3000
Total						$14,950.00	$3000.00

CARRIED

14	Ara Tai Reserve - Bucklands Beach Yacht Club (BBYC) car park lease exploration
	Steve Owens, Parks & Places Specialist and David Barker, Parks & Places Team Leader were in attendance to speak to this report.
	Resolution number HW/2021/63 MOVED by Deputy Chairperson J Spiller, seconded by Member B Wichman: That the Howick Local Board: a) approve entering into lease negotiations with Bucklands Beach Yacht Club to establish a lease with a commercial element for up to 66 car park spaces (within zone E shown in Figure One of the agenda report) for the specific purpose of car parking and a community based lease element for approx. 22 car park spaces (located immediately to the east of zone E) allocated specifically for the purpose of dinghy storage. b) grant a ten-year lease (five plus five-years) with no automatic right of renewal to Bucklands Beach Yacht Club. c) approve a 4-hour parking restriction from 6am-4pm Monday to Friday to the remaining car park spaces adjacent to the club facility (shown as zone E in Figure One of the agenda report) that fall outside of any future lease agreement. d) allocate $10,000 LDI opex budget from the 2020/2021 ‘Community Grants Howick’ activity (Arts, Community and Events work programme ID 732) to fund the classification of the relevant land parcels to ‘local purpose community facilities and parking reserve’ and to fund a valuation to inform the commercial component of the proposed lease agreement. CARRIED
	Note: pursuant to Standing Order 1.9.7, the following local board members requested their dissenting vote be recorded: · Member B Burns · Member B Kendall · Member M Turinsky

Howick Playground Mapping Document

Steve Owens, Parks & Places Specialist was in attendance to speak to this report.

Resolution number HW/2021/64

MOVED by Member B Burns, seconded by Member B Wichman:

That the Howick Local Board:

a) adopt the Howick Playground Mapping Analysis and Advice Document (2021) as the guiding document to assist informed decision making on playspace development priorities included as Attachment A of the agenda report.

CARRIED

Options for community management of 91 Picton Street, Howick – Howick Information Service

Kat Teirney, Manager Service Improvement was in attendance to speak to this report.

Resolution number HW/2021/65

MOVED by Member D Collings, seconded by Deputy Chairperson J Spiller:

That the Howick Local Board:

a) approve an Expression of Interest process inviting community organisations to propose either:

i) managing access to the venue through a contract for service

ii) delivering services through a community lease, as suited to the venue and location.

CARRIED

Endorsing Business Improvement District (BID) targeted rates for 2021/2022

Resolution number HW/2021/66

MOVED by Member M Turinsky, seconded by Member B Burns:

That the Howick Local Board:

a) recommend to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2021/2022 for the following Business Improvement District (BID) programmes:

i) $179,390 for Howick Village Association.

ii) $545,000 for Greater East Tāmaki Business Association.

CARRIED

Local Board Views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters

Note: changes to the original motion were made to clause a) with the agreement of the meeting.

Resolution number HW/2021/67

MOVED by Member D Collings, seconded by Member M Turinsky:

That the Howick Local Board:

a) defer this item until local board views can be formulated at a workshop and resubmit this item at a future business meeting for these views to be formalised.

b) appoint Member D Collings to speak to the local board views at a hearing on Plan Change 60.

c) delegate authority to the chairperson of the Howick Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing.

CARRIED

Economic Development Action Plan: Draft for feedback

Resolution number HW/2021/68

MOVED by Member B Wichman, seconded by Member D Collings:

That the Howick Local Board:

a) receive the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

b) delegate authority to Member B Burns to provide Howick Local Board feedback by 14 June 2021 for consideration in the final draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

CARRIED

Approval for a new private road name at 197 Botany Road, Howick

Note: changes to the original motion were made with the agreement of the meeting.

Resolution number HW/2021/69

MOVED by Member B Kendall, seconded by Member M Turinsky:

That the Howick Local Board:

a) approve the name Caddie Lane for the new private road created by way of development to establish a retirement village at 197 Botany Road, Howick, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60342419).

CARRIED

Governance forward work calendar

Resolution number HW/2021/70

MOVED by Member M Turinsky, seconded by Member B Burns:

That the Howick Local Board:

a) note the governance forward work calendar included as Attachment A of the agenda report.

CARRIED

Workshop records

Resolution number HW/2021/71

MOVED by Chairperson A White, seconded by Member B Wichman:

That the Howick Local Board:

a) note the workshop records for workshops held on 1, 8, 15, 22 and 29 April 2021 and included as attachments to the agenda report.

CARRIED

Note: Member D Collings raised an item of extraordinary business at this point.

10 Extraordinary Business

10.1

Extraordinary Business: Safety issues with recent traffic management controls at the Ti Rakau Drive and Pakuranga Road intersection

Resolution number HW/2021/72

MOVED by Member D Collings, seconded by Member M Turinsky:

That the Howick Local Board:

a) consider an extraordinary item “Safety issues with recent traffic management controls at the Ti Rakau Drive and Pakuranga Road intersection” at Item 23 – Consideration of Extraordinary Items of this agenda, noting:

i) the reason the matter was not on the agenda is that the matter came to light during the meeting where Member D Collings realised there was not an Auckland Transport Monthly update report on the agenda, and

ii) the reason why the matter cannot be delayed until a subsequent meeting is due to Member D Collings’ desire for the item to be considered at this meeting instead of being delayed to a subsequent meeting.

CARRIED

23 Consideration of Extraordinary Items

23.1

Safety issues with recent traffic management controls at the Ti Rakau Drive and Pakuranga Road intersection

Resolution number HW/2021/73

MOVED by Member D Collings, seconded by Member M Turinsky:

That the Howick Local Board:

a) raise concerns that the recent traffic management controls for the intersection at Ti Rakau Drive and Pakuranga Road were, in their opinion inadequate as noted at the 19 April 2021 Howick Local Board meeting in particular, where moving three lanes of traffic in a right hand movement prior to the intersection with and entering Pakuranga Road.

b) request Auckland Transport investigate the traffic management controls put in place at the Ti Rakau Drive and Pakuranga Road intersection and report back to the Howick Local Board on this matter.

c) ensure there will be no further undue risk of safety to residents during the Eastern Busway project and other large scale transport works within the Howick Local Board area going forward.

CARRIED

7.50 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Adele White
Deputy Chairperson	John Spiller
Members	Katrina Bungard	Via electronic link
	Bo Burns
	David Collings
	Bruce Kendall
	Mike Turinsky
	Bob Wichman
	Peter Young, JP	Via electronic link