I hereby give notice that an ordinary meeting of the Kaipātiki Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 19 May 2021

10.00am

Kaipātiki Local Board Office
90 Bentley Avenue
Glenfield

 

Kaipātiki Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

John Gillon

 

Deputy Chairperson

Danielle Grant, JP

 

Members

Paula Gillon

 

 

Ann Hartley, JP

 

 

Melanie Kenrick

 

 

Cindy Schmidt

 

 

Andrew Shaw

 

 

Adrian Tyler

 

 

(Quorum 4 members)

 

 

 

Jacinda Short

Democracy Advisor

 

13 May 2021

 

Contact Telephone: (09) 484 6236

Email: jacinda.short@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Kaipātiki Local Board

19 May 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          6

6          Acknowledgements                                                                                                       6

7          Petitions                                                                                                                          6

8          Deputations                                                                                                                    6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Approval of a permanent artwork at Oruamo Domain                                              9

12        Glenfield Centre Plan                                                                                                  17

13        Endorsing Business Improvement District (BID) targeted rates for 2021/2022   61

14        Kaipātiki Community Places Quarterly Reports                                                      75

15        Kaipātiki Community Facilities Trust Quarterly Report                                        103

16        Kaipātiki Local Grant Round Three and Multiboard Grant Round Two 2020/2021 grant allocations                                                                                                        113

17        Local Board Views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters                                                                                                                        317

18        Economic Development Action Plan: Draft for feedback                                     335

19        Feedback on the draft Auckland Council Code of Conduct                                 393

20        Feedback on Auckland Transport's Draft Regional Land Transport Plan 2021-2031                                                                                                                                     395

21        Kaipātiki Local Board Chairperson's Report                                                          397

22        Members' Reports                                                                                                      411

23        Governing Body and Independent Maori Statutory Board Members' Update    413

24        Governance Forward Work Calendar                                                                      415

25        Workshop Records - Kaipātiki Local Board - April 2021                                      421

26        Consideration of Extraordinary Items

 


1          Welcome Karakia

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2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

i)       A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii)      A non-financial conflict of interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

Any questions relating to the Code or the guidelines may be directed to the Local Area Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Kaipātiki Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 5 May 2021, as true and correct.

 


 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Kaipātiki Local Board

19 May 2021

 

 

Approval of a permanent artwork at Oruamo Domain

File No.: CP2021/05279

 

  

Te take mō te pūrongo

Purpose of the report

1.       To request landowner approval for the installation of a permanent artwork in Oruamo Domain, Glenfield (refer to Attachment A of agenda report).

Whakarāpopototanga matua

Executive summary

2.       Kaipātiki Public Arts Trust are seeking approval to install a permanent artwork at Oruamo Domain, Glenfield.

3.       Following local board landowner approval, the Public Art team have agreed to recommend to Governing Body the accessioning of the artwork into the Public Art Collection to take care of future maintenance. Public Art anticipate recommending this at a Parks, Arts, Community and Events (PACE) Committee meeting on 8 July 2021.

4.       Alternative locations that were explored and identified as less suitable include Totara Vale and Glenfield.

5.       The Kaipātiki Public Arts Trust have advised that the occurrence of any further local board requested changes to the current artwork scope will result in the project being cancelled.

6.       The local board provided $103,031 to the volunteer community group, Kaipātiki Public Arts Trust to establish the artwork.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      approve the application for landowner approval for the installation of a permanent artwork at Oruamo Domain as outlined in Attachment A to the agenda report.

Horopaki

Context

7.       In 2017, the Devonport-Takapuna Local Board resolved to discontinue investigating a new exhibition centre for Takapuna (resolution number DT/2017/227). The remaining funds were redistributed among legacy North Shore City Council local boards, and ringfenced for arts and culture outcomes.

8.       The Kaipātiki Local Board portion of the fund was granted to Kaipātiki Public Arts Trust (KPAT) in April 2019 to deliver a public artwork on an approved site for $103,031 (resolution number KT2019/54).

9.       The local board approved the following artwork outcomes and objectives and these would be adopted as criteria by the selection panel when deciding the final artwork (resolution number KT/2019/54).

a)      approve the following public art outcomes through the development of a piece of public art that:

i)       delights, welcomes, inspires and reflects the unique identity of the neighbourhood, noting this outcome aligns with the Public Art Policy;

ii)       reflects one of The Mental Health Foundation’s Ways to Wellbeing; connect, take notice, keep learning, give and be active, noting this outcome aligns with Kaipātiki Local Board Plan;

iii)      supports pride of place in offering a visual focus that refreshes the experience of the space; and

iv)     is considered with affection and becomes part of the soul of the place.

b)      support the following objectives and note that they may have an impact on budget and remain cognisant of the reserve management plan objectives in approving the final artwork:

i)       a tactile and/or kinetic artwork; and

ii)       of scale and size to make a visual impact; and

iii)      not a “weathering steel” artwork.

10.     A selection panel was established, which included one local board member (Member Adrian Tyler) to progress and finalise the project against local board agreed criteria.

11.     From April 2019, KPAT and staff led engagement with mana whenua and the selection panel led the expression of interest and selection process to identify an artist. In June 2020, a project manager was employed by KPAT to progress the chosen artwork design.

12.     At a local board workshop in November 2020, questions were raised about the design. Table 1 outlines the local board queries and staff responses discussed at the workshop:

Table 1 – November 2020 workshop summary

Question

KPAT and staff response

Is the location of the artwork suitable?

 

The location of the artwork was supported in workshops and report to the local board in 2019. The artwork is a response to a site-specific brief incorporating criteria from local board as well as objectives of the 1995 Reserve Management Plan for Oruamo Domain.

Lighting policy for artworks

 

Lighting the artwork was ruled out early in the design process due to the modest budget for outdoor public artwork. The Public Art Team confirmed that there was no lighting policy that insists all artwork is lit. It is expected that some of the road lighting may ambiently light the artwork.

A plaque for the artwork

 

KPAT confirmed that a plaque would be installed as part of the artwork foundation.

Communications and engagement planning

Staff and KPAT confirmed they are proactively working on a communications plan for the artwork. The local board will be involved in this work as the core funders of the artwork.

Financial implications relating to COVID-19

 

The local board noted the optics of revealing the artwork so shortly after COVID-19 emergency budget savings. Staff advised that the fact the funding had been released a year before COVID-19 arrived in New Zealand could be incorporated into key messages as part of the communication plan.

 

13.     For the project to continue, landowner approval is required from the local board to install the permanent artwork at Oruamo Domain.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     The artwork is a 3.5 metre polished stainless-steel torus. The artwork concept is site specific and intended to present an object of optimism, which is playful and can be seen and experienced both from a distance and up close. Placement is slightly up the hill for safety reasons, but appearing to be heading down the hill suggests immediacy and dynamism.

15.     The recommended site for the artwork is Allot 593, Parish of Takapuna, which is owned by Auckland Council, held in NA47A/1054 and is a classified recreation reserve and subject to the Reserves Act 1977.

16.     It is zoned as Open Space Conservation Zone in the Auckland Unitary Plan: Operative in Part. It is not a significant ecological area. There are no places of significance or value to mana whenua, no historic overlays or notable trees identified in Auckland Council’s Goma’s.

17.     The location of Oruamo Domain is the chosen site for the following reasons:

·      visibility to a significant number of people;

·      ensures cost of delivery fits within the available budget;

·      less complex than higher density sites with more stakeholders; and

·      Glenfield has less outdoor public art accessioned artwork than other areas of Kaipātiki.

18.     To date, over 50 percent of the budget has already been spent on the various design stages.

19.     Alternative locations that were explored and identified as less suitable include Totara Vale, Glenfield town centre and other open spaces.

20.     Staff recommend that the local board approve the proposed artwork on the proposed site in Oruamo Domain with no further changes to scope, budget or new conditions that would impact these.

21.     KPAT have advised that the occurrence of any further requested changes to the current artwork scope will result in the project being cancelled.

22.     Further changes to the location and/or artwork would require additional budget and time for the re-engagement with mana whenua, engineers, legal services, and a project manager to work through technical requirements, in addition to funding to pay for new concept designs from a new set of artists.

23.     Therefore, if the site is not approved, then the project will need to be discontinued and any unspent budget will be returned to council.  Alternatively, the local board would need to consider providing funding through a budget it holds decision-making over to cover costs.

Tauākī whakaaweawe āhuarangi

Climate impact statement

24.     There is no impact on greenhouse gas emissions as the proposal does not introduce any new source of emissions.

25.     There is no potential impact for climate change, as the site is not within a coastal inundation/sea level rise area and the reserve is not in an identified flood plain.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.       Community Facilities and Parks Operational Management and Maintenance have confirmed their support for the proposed location. There are no hazards identified with the installation and the concrete base allows an adequate mowing strip to ensure no damage will occur to the sculpture, making it easy to maintain.

27.       The Public Art team have agreed to recommend to Governing Body the accessioning of the artwork into the Public Art Collection to take care of future maintenance. Public Art anticipate recommending this at a Parks, Arts, Community and Events Committee meeting on 8 July 2021.

28.     The installation was reviewed by the Senior Urban Design Specialist at Auckland Transport with no identified hazards in relation to a sun strike analysis and any potential impacts for driver safety.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29.     The artwork aligns with Kaipātiki Local Board Plan 2020 Outcome 1: Belonging and wellbeing - Our people are involved in the community, socially connected to one another, and supported to be active, creative, resilient, and healthy. This is by commissioning an artwork that suggests playfulness of an object rolling down a hill and through empowering community led initiatives in the local area by funding KPAT to lead the design and creation of the sculpture with support from Council staff.

30.     This project has been progressed through workshops with the local board between November 2018 and November 2020.

31.     The local board approved outcomes and objectives for the artwork selection criteria. One local board member (Member Adrian Tyler) sat on the selection panel for the artist.

Tauākī whakaaweawe Māori

Māori impact statement

32.     Mana whenua representatives from Te Ākitai Waiohua, Nga Maunga Whakahii o Kaipara Development Trust, Te Patukirikiri Iwi Incorporated, Ngaati Whanaunga attended a hui with KPAT and staff in November 2019.

33.     The following feedback was captured from mana whenua during the engagement phase:

·      artwork to be sustainable if it is going to have a light element;

·      consider the interaction and safety of the artwork in this area keeping in mind the busy road;

·      material should be considered that are sustainable and that are sympathetic to the landscape;

·      project team and artist to consider the potential for this to be a kinetic artwork; and

·      confirmation that accidental discovery protocols apply if any wāhi tapu revealed during earthworks, on the sites the artist plans to build the artwork; and that if any discoveries are made, the contractors need to inform Auckland Council.

Ngā ritenga ā-pūtea

Financial implications

34.     There are no known financial implications associated to landowner approval.

35.     Should the local board choose to stop the project, staff would seek to have unspent funds returned from KPAT. It is estimated that approximately $40,000 could be returned.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

36.     If not approved KPAT will cancel the project and over 50 percent of the budget will be unrecoverable. It would not be possible to deliver this particular artwork without KPAT, and unlikely there will be another group that has the capacity to deliver a permanent artwork with the remaining funding.

37.     Any new artwork would have to fit within the Public Art Policy for the artwork to be accessioned. Alternatively, any returned funding could be used on temporary arts and culture activities.

38.     Any unspent funds returned by KPAT to council may be used for savings. A workshop for use of returned funding would be organised after the end of the financial year.

Ngā koringa ā-muri

Next steps

39.     Subject to the local board’s approval the decision will be communicated to the applicant with a formal landowner approval letter. Conditions will be placed on the landowner approval regarding, but not limited to: 

·      health and safety conditions;

·      ensuring the applicant controls rubbish at the site;

·      safety fencing during construction; and

·      reinstatement of any affected land.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

19 May 2021 - Kaipātiki Local Board Business Meeting - Oruamo Domain artwork design and location

13

      

Ngā kaihaina

Signatories

Authors

Marieke Numan – Arts and Culture Advisor  

Authorisers

Justine Haves - General Manager Service Strategy and Integration

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

19 May 2021

 

 

PDF Creator

PDF Creator


Kaipātiki Local Board

19 May 2021

 

 

Glenfield Centre Plan

File No.: CP2021/04823

 

  

Te take mō te pūrongo

Purpose of the report

1.       To approve the final content of the Glenfield Centre Plan.

Whakarāpopototanga matua

Executive summary

2.       The Glenfield Centre Plan is a 30-year spatial plan for Glenfield town centre and its nearby neighbourhoods. It sets out the vision, outcomes and strategic actions for the plan area.  These relate to community and culture, economic development, urban design, transport, open space and recreation, the natural environment and heritage. It also includes an implementation plan that proposes a series of potential projects that will contribute to achieving the outcomes and strategic actions.

3.       Feedback from the Kaipātiki Local Board, mana whenua, the public, and specialists at council and council-controlled organisations including Auckland Transport has informed the development of the Glenfield Centre Plan.

4.       There have been two phases of public engagement. The first invited ideas for the draft plan and the second sought feedback on the draft plan during November and December 2020.

5.       The content of the plan is now ready for consideration and final approval by the local board. Once the content is approved, work will begin on the final publication version.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      approve the Glenfield Centre Plan as shown in Attachment A of the agenda report.

b)      delegate the approval of any minor amendments, corrections or additional images in the plan as required for publication, to the Chairperson and Deputy Chairperson.

Horopaki

Context

6.       In 2017, the Kaipātiki Local Board requested that the Plans and Places Department develop a plan for Glenfield. Local board members, through the centre plan working party, have provided direction and developed plan content with the project team. The implementation of the projects in the Glenfield Centre Plan is recognised as a key initiative in the Kaipātiki Local Board Plan 2020.

7.       Initial engagement with mana whenua took place in November 2019 and initial public engagement was undertaken in February 2020. Ideas from this engagement, along with advice from subject matter experts at council and council-controlled organisations (CCOs), informed the development of the Draft Glenfield Centre Plan during 2020.

8.       Public consultation on the draft plan took place from November to December 2020. There were opportunities for the public to provide feedback online as well as at the Glenfield Library.

9.       The Kaipātiki Local Board, iwi and specialist teams within council and the CCOs have also provided information about the existing environment and priority issues and opportunities for the area. 

10.     Utilising these inputs and feedback from engagement, the project team has now developed the final version of the Glenfield Centre Plan (refer to Attachment A of the agenda report). 

11.     The Glenfield Centre Plan is a 30-year plan that sets outs a vision, outcomes, strategic actions and projects for the plan area.  The plan area is focussed on the Glenfield town centre and the area that is generally within walking distance from the town centre. The overall vision for Glenfield in the centre plan is:

Glenfield town centre is a place for people.  It is easy to get around, celebrates the local landscape, diversity and heritage.  It is the heart of the community and brings people together to shop, work, get active and have fun.

12.     The plan is arranged into the following themes or outcome areas: community and culture; economic development; urban design; transport; open space and recreation; natural environment and heritage.

13.     The plan will be designed and published after it is approved by the local board. It will be available online and in hard copy.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     Discussions with the local board, specialist teams at council and CCOs, together with engagement with mana whenua and responses from stakeholders and the community, show support for the plan. 

15.     Feedback received through public consultation on the draft plan showed that more than 90 per cent of responses supported the plan’s vision, either in part or in its entirety. More than half of the responses on the draft plan supported all the actions and outcomes in the plan.  People also provided additional ideas for the plan, including in relation to cultural diversity and climate change. Where possible, these ideas have been included in the final version of the plan.

16.     The plan content has now been completed. After seeking approval of the content of the plan and any subsequent minor amendments, the preparation of the publication version will start. The final plan is likely to be completed and published in the third quarter of 2021.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     The plan considers what Glenfield needs over the next 30 years. A key part of this involves considering the impacts of local residential, business and population growth, which are provided for through zoning in the Auckland Unitary Plan (Operative in Part) 2016. Growth-related impacts that particularly relate to climate change include the impacts of and on transport, the natural environment, open spaces and the design of buildings and spaces.

18.     The transport section of the plan focusses on providing a range of transport options for people in, to and through the centre and a strong focus on active modes (including walking and cycling). The outcomes, actions and projects seek to promote forms of transport other than private vehicles and the use of electric vehicles. This includes designing the centre in a way that is easier and safer to get around by foot and providing facilities such as cycle facilities and e-vehicle chargers. 

19.     The natural environment and open space sections of the plan seek better outcomes for green spaces in the plan area, including increased tree coverage. The plan also highlights the need for shade and enhanced vegetation in parks, to ensure that people can continue to enjoy these spaces in changing weather conditions.

20.     The design of buildings and spaces is discussed within the urban design section of the plan.  For privately owned sites the plan encourages the uptake of sustainable design elements and cycle facilities. Sustainable design is also noted as a key consideration for public buildings. 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21.     The plan has been developed in consultation with specialists from teams across council including Community and Social Policy, the Urban Design Unit, Parks Sport and Recreation, Community Facilities, and Healthy Waters. Staff from Auckland Transport (AT) and Auckland Unlimited have also been involved in the development of the plan. 

22.     Staff from these teams have provided information about the current context for Glenfield, as well as local issues, priorities and opportunities relating to their specialist subject area.  They have also provided feedback on the draft plan and the final plan incorporates this feedback.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

23.     The Kaipātiki Local Board has provided input into the Glenfield Centre Plan through the Glenfield Centre Plan Working Party and local board workshops.  These workshops have taken place regularly through the development of the plan to discuss project updates, public feedback and the emerging content of the plan.  The final Glenfield Centre Plan (refer to Attachment A of the agenda report) incorporates the feedback and suggestions made by local board members throughout the plan development process.

24.     Local stakeholders and the community have provided inputs into the plan throughout the plan preparation process. There were opportunities to discuss the plan with staff at initial engagement events as well as providing comments online and on feedback forms.  Local stakeholder events included engagement with Glenfield College, community organisations, Glenfield Intermediate School and local businesses.  Public engagement events were held at the Glenfield Markets, Glenfield Mall, Glenfield Library and at the Glenfield Pool and Leisure Centre.

25.     Local boards are responsible for decisions relating to ‘local strategic visioning, policy making and planning within parameters set by regional strategies, policies and plans’ (page 73, Auckland Council Local Governance Statement 2020).  The Kaipātiki Local Board therefore holds decision-making authority to approve the Glenfield Centre Plan. The plan does not require approval by the governing body of the council as it is not an area plan or related to a strategic location such as a spatial priority area.

Tauākī whakaaweawe Māori

Māori impact statement

26.     The project team invited representatives from all mana whenua groups known to have an interest in the Glenfield area to hui in November 2019. Representatives from Ngāi Tai Ki Tāmaki and Te Rūnanga o Ngāti Whātua attended this hui and provided information about what was important for their iwi. 

27.     At this hui, these representatives shared their key aspirations for the area in relation to improving the natural environment. Reflecting this, the plan seeks improvements to the natural environment including focus on additional plantings to provide for bird life and travel, especially because of the nearby significant ecological areas.  The plan also seeks to improve the stormwater quality from land use, development and roads, to improve water quality reaching Wairau and Kaipātiki Creeks and their receiving environments.

28.     Mana whenua representatives were also interested in enhancing the recognition of the history and heritage of the area.  The plan incorporates actions around protecting, enhancing and celebrating the heritage of Glenfield.

29.     Mana whenua were invited to provide feedback on the draft plan, however no further comments were received.

 

Ngā ritenga ā-pūtea

Financial implications

30.     The Glenfield Centre Plan was allocated a budget of $45,000 of LDI opex funding in the Local Board Work Programme 2019/2020. The project team have undertaken the specialist work on the plan with other teams from the council and CCOs.  As a result, the only spending to date has related to engagement events and materials.  An amount of $5,000 LDI opex funding has been carried over into 2020/2021 to contribute to plan engagement and document design and production. The publication costs associated with plan are associated with printing and translation work.

31.     If the publication and/or printing of the plan is not completed by the end of the 2020/2021 financial year, it is expected that any remaining budget will need to be carried over to the 2021/2022 budget. 

32.     The approval of the centre plan does not commit the council, local board or CCOs to funding for the projects in the plan.  Funding for the delivery of the projects will be confirmed as budgets and resources become available during the life of the plan.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

33.     There are no risks associated with finalising and publishing the plan.

Ngā koringa ā-muri

Next steps

34.     After the plan is approved, the project team will continue with the publication process. This is expected to take between 8 and 12 weeks. 

35.     During this time the project team will work with delegated members to confirm any minor editorial changes, additional images, and the appearance of the plan.

36.     The plan will be available online and in hardcopy. The project team will consult with the local board to confirm the number of hard copies.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

19 May 2021 - Kaipātiki Local Board Business Meeting - Glenfield Centre Plan May 2021

21

     

Ngā kaihaina

Signatories

Authors

Lisa Roberts - Planner

Authorisers

John Duguid - General Manager - Plans and Places

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

19 May 2021

 

 

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Kaipātiki Local Board

19 May 2021

 

 

Endorsing Business Improvement District (BID) targeted rates for 2021/2022

File No.: CP2021/03815

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To recommend to the Governing Body the setting of the targeted rates for the Northcote Town Centre and Birkenhead Village Business Improvement District (BID) programmes for the 2021/2022 financial year.

Whakarāpopototanga matua

Executive summary

2.       Business Improvement Districts (BIDs) are rohe within Tāmaki Makaurau where local business and property owners have agreed to work together to improve their business environment, encourage resilience and attract new businesses and customers.

3.       Auckland Council supports business associations operating BID programmes, including Birkenhead Town Centre Association Incorporated (Birkenhead Village) and Northcote Town Centre Incorporated, by collecting a targeted rate from commercial properties within a defined geographic area. The funds from the targeted rate are then provided by way of a BID grant to the relevant business association.

4.       Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body.

5.       Each business association operating a BID programme sets the BID grant amount at its Annual General Meeting (AGM) when members vote to approve an operational budget for the following financial year. This budget funds the implementation of a business plan that delivers programmes based on each BID’s strategic priorities.

6.       Northcote Town Centre’s members voted to increase their BID targeted rate by $5,000, from $120,000 to $125,000, for 2021/2022.

7.       Birkenhead Village’s members voted to keep that town centre’s BID grant sum at $196,350 for 2021/2022, the same amount as the current financial year.

8.       The business associations operating BID programmes are incorporated societies that are independent of the council. However, to sustain trust and confidence in the council, there needs to be a balance between the BID-operating business associations’ independence and the accountability for monies collected by a public sector organisation.

9.       For the council to be confident that the funds provided to the BID-operating business associations are being used appropriately, the council requires the BIDs to comply with the Business Improvement District (BID) Policy (2016) (Kaupapa Here ā-Rohe Whakapiki Pakihi).

10.     Council staff regularly monitor compliance with the BID Policy, and this report is part of an active risk management programme to minimise inappropriate use of funds.

11.     Staff are satisfied both Northcote Town Centre and Birkenhead Village sufficiently comply with the BID Policy.

12.     Staff propose the Kaipātiki Local Board receives this report and recommends to the Governing Body the striking (setting) of the BID targeted rates sought by the two business associations.

13.     After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2021. This will enable the business associations to implement programmes that improve the local business environment while supporting the economic and placemaking aspirations of the Kaipātiki Local Board Plan 2020.

14.     Northcote Town Centre and Birkenhead Village, like all BID-operating business associations, will continue to play an important role in supporting its members facing two global challenges. Firstly, a BID programme can support local businesses to mitigate some of the economic flow-on effects of the COVID-19 lockdowns through business resilience and recovery initiatives. Secondly, BIDs can also facilitate opportunities that address the world’s climate change emergency with a focus on sustainability.

Ngā tūtohunga

Recommendation

That the Kaipātiki Local Board:

a)      recommends to the Governing Body the striking (setting) of the targeted rates for inclusion in the Annual Budget 2021/2022 for the following Business Improvement District (BID) programmes:

i)     $125,000 for Northcote Town Centre Inc.

ii)     $196,350 for Birkenhead Town Centre Association Inc. (Birkenhead Village).

Horopaki

Context

BID programmes promote economic well-being and collaboration with the council

15.     The Auckland Council Growth Model 2021-2051 reports Tāmaki Makaurau is projected to include approximately 660,000 more people in the next 30 years. This level of population growth presents challenges and opportunities for Auckland town centres and commercial precincts.

16.     Business Improvement Districts (BIDs) are rohe within Auckland, including Birkenhead Village and Northcote Town Centre, where local business and property owners have agreed to work together, with support from the council, to improve their business environment, encourage resilience and attract new businesses and customers.

17.     BID programmes provide the opportunity for the council to partner with business associations, including Northcote Town Centre and Birkenhead Village, to seize on the opportunities from Auckland’s population growth, encourage resilience and respond locally to changing economic conditions.

18.     BID programmes encourage collaboration to achieve greater local outcomes. They provide a mechanism to enable local boards to engage with the business sector in local town centres and business areas in a co-ordinated way.

BIDs provide essential support in building business resilience and aiding economic recovery

19.     The economy continues to be impacted by the COVID-19 pandemic and related lockdowns, affecting both retail-based town centres and industrial precincts.

20.     BID-programme operating business associations provide the local business leadership required to help their members to mitigate some of the economic flow-on effects of the pandemic through business resilience and recovery initiatives.

BIDs are funded by a targeted rate on business ratepayers within a set area

21.     BID programmes are funded by a targeted rate applied to all commercially rated properties within a designated area around a town centre or commercial precinct.

22.     Auckland Council supports business associations operating BID programmes by collecting the targeted rates and providing these funds, in their entirety, by way of a BID grant to the relevant business association.

23.     This revenue is paid to the business associations every quarter to provide a regular and sustainable income stream to implement an agreed work programme.

The BID Policy is the mechanism to ensure accountability for BID targeted rates

24.     Auckland Council’s Business Improvement District (BID) Policy (2016) (Kaupapa Here ā-Rohe Whakapiki Pakihi) ensures accountability for BID targeted rate funding and encourages good governance and programme management.

25.     The policy outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, amalgamating, and disestablishing BIDs; determines rating mechanisms; prescribes operating standards and guidelines; and sets accountability requirements.  Refer to Attachment A of the agenda report for a diagram showing how the BID targeted rate is set, from calculation to approval.

The business association sets the BID grant amount to deliver its work programme

26.     BID-operating business associations are provided with a rate modelling spreadsheet to help with their budget decision-making. The spreadsheet models any proposed changes to their current BID grant amount and, most importantly, how that influences the BID targeted rate for everyone who will pay it. When considering a change to the BID grant amount, the business association’s board (governing committee) must take into account what the local business and property owners can afford.

27.     Each BID-operating business association prepares an annual business plan for the following financial year that will deliver programmes based on their strategic priorities and financial parameters.

28.     The cost of implementing that business plan is set out in an annual budget that the BID’s board agrees will be recommended for approval by the business association membership.

29.     The Annual General Meeting (AGM) provides the forum where members vote to approve the operational budget and, in doing so, set the requisite BID grant amount for the following financial year.

Local boards are responsible for recommending the targeted rate if a BID complies with the BID Policy

30.     Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities relating to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body.  The local board should recommend the setting of the targeted rate if it is satisfied that the business association is sufficiently complying with the BID Policy.

31.     The Kaipātiki Local Board approved a similar recommendation for the two BID programmes last year (resolution number KT/2020/77), as did 17 other local boards that have BID programmes operating in their rohe.

The Governing Body sets the targeted rate when it approves the Annual Budget

32.     The recommendation in this report is put into effect with the Governing Body’s approval of the Annual Budget 2021/2022 and its striking (setting) of the targeted rates.

33.     In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorised to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

 

Tātaritanga me ngā tohutohu

Analysis and advice

34.     BID programmes are operated by independent business associations, and their programmes and services are provided according to their members’ stated priorities. In recognition of their independent status, the BID Policy does not prescribe standards for programme effectiveness. That is a matter for business association members to determine. Staff therefore cannot base recommendations on these factors, but only on the policy’s express requirements.

Northcote Town Centre and Birkenhead Village comply with the BID Policy

35.     Staff are satisfied the Northcote Town Centre and Birkenhead Village business associations have both sufficiently met the requirements of the BID Policy.

36.     Staff require BID-operating business associations to provide to the council the following documents, and to stay in touch with their local board at least once a year:

·      Current strategic plan – evidence of achievable medium- to long-term opportunities.

·      Audited accounts – assurance that the BID-operating business association is managing its members’ BID targeted rate funds responsibly.

·      Annual report on the year just completed – evidence that programmes are addressing priority issues that benefit BID targeted ratepayers.

·      Business plan for the coming year – detailed one-year programme, based on the strategic plan, to be resourced and achieved.

·      Indicative budget for the following year – Auckland Council’s Annual Budget requires targeted rates to be identified a year in advance to inform the budgeting process which sets all rates.

·      Board Charter – establishes guidelines for effective board governance and positive relationships between the business association and its members.

·      Annual Accountability Agreement – certification that these requirements have been met.

·      Programme Agreement – a good faith agreement between each BID-operating business association and council that sets basic parameters of the council-business association relationship.

·      AGM minutes – the provisional minutes of each business association’s 2020 AGM meetings which contain the resolution, voted on by members, confirming the BID grant amount for the 2021/2022 financial year.

 

37.     In addition, BID-operating business associations are required to inform the council staff of progress with other compliance requirements, including:

·   incorporated society registration of the business association along with all required documents up to date; and

·   resolving problems or issues, if any, that have an impact on the governance or operation of the BID programme.

 

38.     The BID Policy sets an annual compliance deadline of 10 March for this information to be forwarded to the council. The table below summarises the requirements for the two BIDs within the Kaipātiki Local Board area as of 10 March 2021.

 

 

 

 

 

Table 1: Business associations’ compliance with the BID Policy

 

Requirement

Financial Year 2019/2020

 

Strategic Plan*

under review

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Greenexpires 2022

Audited financials

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Annual Report

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Business Plan

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Indicative budget

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Board Charter

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Annual Accountability Agreement

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Annual meeting w/ local board

3 Feb 2021

3 Feb 2021

 

Programme Agreement

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Greenvalid to Nov 2023

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green valid to Nov 2023

Incorporated society registration

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

2020 AGM minutes (provisional)

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Resolving problems or issues

Nothing to record

Nothing to record

 

39.     As Northcote Town Centre and Birkenhead Village have both sufficiently complied with the BID Policy, staff advise the local board to recommend to the Governing Body the striking (setting) of the targeted rates.

 

Birkenhead retains the same BID grant for 2021/2022, Northcote’s up by $5,000

40.     Birkenhead Village’s members voted to keep their BID grant sum at $196,350 for 2021/2022, the same amount as the current financial year.

41.     Northcote Town Centre’s members voted to increase their BID targeted rate by $5,000 - from $120,000 to $125,000 - for 2021/2022 (refer to Attachment B of the agenda report).

42.     Across Tāmaki Makaurau’s 50 BID-operating business associations, 21 increased their targeted rates for 2021/2022 with the percentage increase ranging from 1.7% to 10%. One BID reduced its income after a one-off increase in 2020/2021 to fund America’s Cup-related activities.

 

 

Table 2: BID targeted rates comparison: 2021/2022 c.f. 2020/2021

 

 

BID

 

2021/2022

 

2020/2021

 

Increase / %

 

 

 

 

 

$125,000

 

 

 

$120,000

 

 

+$5,000 +4.2%

LAST INCREASED: 2000

 

 

$196,350

 

 

$196,350

 

NIL

LAST INCREASED: 2019/2020

 

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

43.     Through targeted rate-funded advocacy and activities, BID-operating business associations promote and often facilitate environmental sustainability programmes.

44.     From running carbon-reducing ‘shop local’ campaigns to transitioning to energy-efficient lighting and championing waste reduction and recovery programmes, there are many examples of BIDs facilitating local responses to the climate change emergency.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

45.     Advocacy is a key service provided by business associations and those with BID programme-funded personnel are at an advantage. The BIDs ensure the views and ambitions of their members are provided to elected representatives and staff across the council group, including CCOs, on those plans, policies, programmes and projects that impact them.

46.     The BIDs work closely with Auckland Unlimited on local economic development initiatives, events and sustainability programmes.

47.     Northcote has also worked constructively with the council’s urban regeneration agency Panuku for many years on the town centre’s transformation programme.

48.     As the predominant property owner in Northcote Town Centre, Panuku will be charged $86,700 or 69% of the BID targeted rate in 2021/2022. It typically passes on this levy to its tenants.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

49.     The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member (or alternate) can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

Visions, plans aligned

50.     Kaipātiki’s BIDs and local board share an interest in the local rohe and are ambitious for its future and its people. They also share goals that include economic prosperity, community identity, placemaking and pride.

51.     The two BID programmes tangibly support the aspirations of the Kaipātiki Local Board Plan 2020, most notably Outcome 3: Ngā Wāhi me ngā Takiwā | Places and Spaces and Outcome 5: Te Āheinga me te Taurikura | Opportunity and Prosperity.

Local rohe, local benefit, local funding

52.     Recommending that the Governing Body sets the targeted rates for Northcote Town Centre and Birkenhead Village means that these BID programmes will continue to be funded from targeted rates on commercial properties in their districts. They will provide services in accordance with their members’ priorities as stated in their strategic plans.

53.     Local boards may provide additional funding to local business associations, however accountability for any grants is set by funding agreements between the local board and the business association.  Those contractual obligations are separate from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori

Māori impact statement

54.     At the 2018 Census, Māori represented 8.7 per cent of the population living in the Kaipātiki Local Board area, compared to 11.5 per cent of AucklandIndividual business associations may, through operating their BID programme, identify opportunities for niche support or development of any Māori business sector in their rohe.

Ngā ritenga ā-pūtea

Financial implications55.        There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in the district and used by the business association for improvements within that rohe.  The council’s financial role is to collect the BID targeted rates and pass them directly to the associations every quarter.

56.     The targeted rate is payable by the owners of the commercial properties within the geographic area of the individual BID programmes.  In practice, this cost is often passed on to the business owners who occupy these properties.  This cost may be harder to meet at a time when businesses are financially impacted by the flow-on effects of the COVID-19 pandemic and lockdown restrictions. 

57.     The council last year extended its Rates Remission and Postponement Policy to commercial property owners as part of the Annual Budget 2020/2021 to help mitigate the impact of the targeted rate on those who are struggling financially. This policy will continue for the 2021/2022 financial year.

58.     If the Governing Body agrees with the BID targeted rates proposed by the business associations, the cost of grants will be met from the existing operational budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

59.     There are no direct financial risks to the local board or the council that could result from this recommendation to endorse the BID targeted rate for the two business associations.

60.     To sustain trust and confidence in the council, there needs to be a balance between the independence of BID-operating business associations and the accountability for monies collected by a public sector organisation.

61.     The rules and obligations of the BID Policy are intended to help minimise the potential for business associations to misuse funds by requiring each BID to plan for their intended use, report on its activities to members and have its accounts audited.

62.     The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds.

63.     The economic impacts of the COVID-19 global pandemic continue to affect Auckland’s town centres and business precincts. The BID programme is an internationally proven approach to engage and empower local businesses.

Ngā koringa ā-muri

Next steps

64.     If the board supports this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Annual Budget 2021/2022.

65.     After the Annual Budget is approved, the council will collect the targeted rate funds and distribute them in quarterly BID grant payments, effective from 1 July 2021. This will allow Northcote Town Centre and Birkenhead Village to implement programmes that improve the local business environment, support businesses as they recover from the effects of lockdowns and help address the climate change emergency through sustainability initiatives.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

19 May 2021 - Kaipātiki Local Board Business Meeting - BID targeted rate-setting process explained

69

b

19 May 2021 - Kaipātiki Local Board Business Meeting - Northcote Town Centre Inc. 2020 Annual General Meeting Minutes - Tuesday 20 October 2020

71

     

Ngā kaihaina

Signatories

Authors

Paul Thompson - BID Senior Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Eric Perry - Local Area Manager

 

 


Kaipātiki Local Board

19 May 2021

 

 

The BID targeted rate-setting process

 

 


Kaipātiki Local Board

19 May 2021

 

 

PDF Creator

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Kaipātiki Local Board

19 May 2021

 

 

Kaipātiki Community Places Quarterly Reports

File No.: CP2021/03288

 

  

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to provide a quarterly update to members on the activities and achievements of the community places in Kaipātiki.

Whakarāpopototanga matua

Executive summary

2.       The attached reports provide members with an oversight of the activities and achievements of the community places in the Kaipātiki Local Board area. The reports contain updates on:

·      Bayview Community Centre;

·      Birkdale Beach Haven Community Project;

·      Glenfield Community Centre;

·      Hearts and Minds;

·      Highbury House; and

·      Kaipātiki Youth Development Trust.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the Kaipātiki community places quarter three 2020/2021 reports. 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

19 May 2021 - Kaipātiki Local Board Business Meeting - Bayview Community Centre 3rd Quarterly Report (January - March 2021)

77

b

19 May 2021 - Kaipātiki Local Board Business Meeting - Birkdale Beach Haven Community Project 3rd Quarterly Report (January - March 2021)

81

c

19 May 2021 - Kaipātiki Local Board Business Meeting - Glenfield Community Centre 3rd Quarterly Summary January - March 2021

85

d

19 May 2021 - Kaipātiki Local Board Business Meeting - Hearts and Minds 3rd Quarterly Report (January - March 2021)

89

e

19 May 2021 - Kaipātiki Local Board Business Meeting - Highbury House 3rd Quarterly Report (January - March 2021)

91

f

19 May 2021 - Kaipātiki Local Board Business Meeting - Kaipātiki Youth Development Trust 3rd Quarterly Report (January - March 2021)

95

     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

19 May 2021

 

 

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Kaipātiki Local Board

19 May 2021

 

 

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Kaipātiki Local Board

19 May 2021

 

 

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Kaipātiki Local Board

19 May 2021

 

 

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Kaipātiki Local Board

19 May 2021

 

 

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Kaipātiki Local Board

19 May 2021

 

 

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Kaipātiki Local Board

19 May 2021

 

 

Kaipātiki Community Facilities Trust Quarterly Report

File No.: CP2021/05256

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to update members on the schedule of work achieved and completed by the Kaipātiki Community Facilities Trust (KCFT), aligned to Schedule 1 of the Kaipātiki Local Board contract delivery partnership.

Whakarāpopototanga matua

Executive summary

2.       The attached report provides members with an oversight of Kaipātiki Local Board and Auckland Council’s shared community development partnership with the Kaipātiki Community Facilities Trust (KCFT). The Kaipātiki Community Facilities Trust leads and supports collaborative responses to improve community wellbeing in the Kaipātiki Local Board area.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the Kaipātiki Community Facilities Trust quarter three report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

19 May 2021 - Kaipātiki Local Board Business Meeting - Kaipātiki Community Facilities Trust quarter three report

105

     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 



Kaipātiki Local Board

19 May 2021

 

 

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Kaipātiki Local Board

19 May 2021

 

 

Kaipātiki Local Grant Round Three and Multiboard Grant Round Two 2020/2021 grant allocations

File No.: CP2021/04299

 

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the Kaipātiki Local Board with information on applications in Kaipātiki Local Grant Round Three and Multiboard Grant Round Two 2020/2021; to enable a decision to fund, part fund or decline each application.

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received in Kaipātiki Local Grant Round Three 2020/2021 (refer to Attachment A of the agenda report) and Multiboard Grant Round Two 2020/2021(refer to Attachment B of the agenda report).

3.       The Kaipātiki Local Board adopted the Kaipātiki Local Grant Programme 2020/2021 on 20 May 2020. The document sets application guidelines for contestable grants submitted to the local board (refer to Attachment C of the agenda report).

4.       The Kaipātiki local board has set a total community grant budget of $129,063 for the 2020/2021 financial year. A total of $92,786 was allocated to Local Grant Round One and Two. This leaves a total of $36,277 to be allocated to one local and multi-board grant round.

5.       Forty-two applications were received for the Local Grant Round Three, including sixteen multiboard applications, requesting a total of $279,573.74.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      agree to fund, part-fund, or decline each application in Kaipātiki Local Grant Round Three 2020/2021 listed in the following table: 

Table One: Kaipātiki Local Grant Round Three 2020/2021 grant applications

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2108-301

NZ Korean Youth Community Trust

Arts and culture

Towards venue hire and music tuition between 1st and 31st May 2021

$7,750.00

Eligible

LG2108-307

Art Yoga Partnership

under the umbrella of Kaipatiki Community Facilities Trust

Arts and culture

Towards the delivery of The Conscious Lab at Glenfield Library, including art resources, marketing and facilitator costs

$1,750.00

Eligible

LG2108-310

Nepalese Cultural Centre New Zealand Incorporated

Arts and culture

Towards the operational costs for the Nepalese Cultural Centre New Zealand for the 2021/2022 financial year

$14,200.00

Ineligible due to outstanding accountabilities

LG2108-325

Action Education

Arts and culture

Towards the delivery of twenty "Spoken Word" workshops at schools in the local board area between 1 June 2021 to 31 May 2022

$5,000.00

Eligible

LG2108-328

Arogya Mantra

Arts and culture

Towards the Smales Farm Diwali Celebration on 30 October 2021, including venue hire, performance, marketing, decoration, photography, artists and travel costs to participating schools

$15,000.00

Eligible

LG2108-337

Ji Yeon Jeong

under the umbrella of Kaipātiki Community Facilities Trust

Arts and culture

Towards the delivery of public exhibition project, "Banchado," including venue hire, art materials, printing, artist, and installation fees

$17,018.56

Eligible

LG2108-338

Dance Therapy NZ

Arts and culture

Towards the delivery of “STARS North Shore” workshops between July and December 2021, including venue hire, facilitation, supervision, and equipment costs

$6,000.00

Eligible

LG2108-304

Beach Haven Scout Group

Community

Towards the insurance fees for the scout building and contents

$5,000.00

Eligible

LG2108-311

UpsideDowns Education Trust

Community

To subsidise speech therapy and ten percent of the operational costs for five families in the Kaipatiki area between June 2021 and May 2022

$6,000.00

Eligible

LG2108-319

Youthline Auckland Charitable Trust

Community

Towards the volunteer supervision, triage support, and phone bills for Youthline phoneline services in the Kaipatiki area

$5,000.00

Eligible

LG2108-320

Mayfield Scout Group - Auckland

Community

Towards building supplies and labour costs for the remedial work of the building

$6,111.10

Eligible

LG2108-322

North Shore Budget Service

Community

Towards community outreach between June and December 2021, including venue hire, a laptop, computer accessories, website upgrade, printing, stationery, travel, facilitation, and voluntary expenses

$10,130.00

Eligible

LG2108-323

Willow Christian Trust

Community

Towards the purchase of a food processor, crockery, and cutlery for the Rawene Community Centre

$1,598.70

Eligible

LG2108-324

Birkenhead Residents Association Incorporated

Community

Towards the delivery of Birkenhead Photo Competition 2021, including project management, administration, marketing, and website development costs

$7,450.00

Eligible

LG2108-326

YMCA North

Community

Towards the delivery of kids' recreational services and the North Shore Raise Up programme between June and September 2021, including gymnastic mats, scoreboard, crew and volunteer costs

$9,972.00

Eligible

LG2108-318

OHOS NZ Ltd

Environment

Towards building and planting a raised vegetable garden for the Kaipatiki residents

$1,500.00

Eligible

LG2108-332

Environmental Education for Resource Sustainability Trust

Environment

Towards the purchase and delivery of 500 native plants, 30 classroom recycling bins and operational costs to engage with 75 schools and preschools

$4,886.25

Eligible

LG2108-335

The Auckland King Tides Initiative

under the umbrella of The Institution of Professional Engineers New Zealand Incorporated

Environment

Towards the costs of tidal wave signage, installation of tidal gauges, co-design and delivery of community workshops with the Birkenhead Intermediate School between July and December 2021

$10,351.25

Eligible

LG2108-305

Westlake Boys High School

Events

Towards the provision of food for Te Ahurea Tino Rangatiratanga 2021 event participants between 29th and 30th October 2021

$4,000.00

Eligible

LG2108-309

Auckland Paraplegic and Physically Disabled Association Incorporated

Events

Towards the delivery of sports sessions, including venue hire, printing, advertisement, and project development costs

$784.52

Eligible

LG2108-317

Birkdale Beach Haven Community Project

Events

Towards costs associated with the Birkdale Beach Haven Mātariki Kapa Haka Festival 2021

$4,420.00

Eligible

LG2108-314

Birkenhead United Association Football and Sports Club Incorporated

Sport and recreation

Towards bus hire and the purchase of new uniforms for 250 female football players at the Birkenhead United Football Club

$10,108.00

Eligible

LG2108-329

Badminton New Zealand Incorporated

Sport and recreation

Towards venue hire at Badminton North Harbour to deliver National Inter-Association competition between May and July 2021

$2,500.00

Eligible

LG2108-330

Shepherds Park Squash Club Incorporated

Sport and recreation

Towards the installation of a heat pump and printing costs for the club brochures

$3,670.00

Eligible

LG2108-331

North Shore City Baseball Club Incorporated

Sport and recreation

Towards the replacement of back netting for the North Shore City Baseball Club

$18,125.00

Eligible

LG2108-333

Badminton North Harbour

Sport and recreation

Towards the changing room upgrade including plumbing costs at Badminton North Harbour

$3,000.00

Eligible

Total

 

 

 

$181,325.38

 

 

b)      agree to fund, part-fund or decline each application received in Multiboard Grant Round Two 2020/2021, listed in Table Two:

Table Two: Multiboard Grant Round Two 2020/2021 grant applications

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

MB2021-209

New Zealand Dance Advancement Trust

Arts and culture

Towards the artists and associated fees for the “Tamaki Tour” programme and creative workshops between June and August 2021

$2,500.00

Eligible

MB2021-245

The Operating Theatre Trust

Arts and culture

Towards free theatre tickets for low decile schools and early childhood centre children from 25 September 2021 to 31 November 2021

$3,826.24

Eligible

MB2021-207

North Harbour Community Patrol

Community

Towards the purchase of safety equipment, torches, a dashcam phone, internet expenses, and fuel costs for the 2021/2022 financial year

$1,000.00

Eligible

MB2021-224

Yes Disability Resource Centre trading as Shore Junction

Community

Towards the costs to produce the "Side Hustle" youth engagement programme for the north shore from 8 to 16 May 2021

$1,000.00

Eligible

MB2021-227

North Shore Centres of Mutual Aid Incorporated

Community

Towards operational costs, excluding wages, for six centres in the north shore between July and December 2021

$10,000.00

Eligible

MB2021-232

Brain Play Limited

Community

Towards the operational costs to deliver the Brain Play Science and Technology classes

$3,150.00

Eligible

MB2021-240

Empowerment Trust (previously Kidpower Teenpower Fullpower Trust)

Community

Towards the delivery of the Kidpower programme, including the facilitation costs and resources kit for schools in the local board area

$3,000.00

Eligible

MB2021-241

PHAB Association (Auckland) Incorporated

Community

Towards the operational costs, including youth worker wages, activity costs, administration and coordination fees from July 2021 to June 2022

$2,000.00

Eligible

MB2021-248

North Shore Brass Incorporated

Community

Towards the purchase of a security camera and gutter replacement at the Taharoto Community Facility

$1,000.00

Eligible

MB2021-253

KidsCan Charitable Trust

Community

Towards the costs for food, raincoats, shoes, and socks for the children attending the KidsCan low decile partner schools in Auckland

$4,000.00

Eligible

MB2021-267

OUTLine New Zealand Incorporated

Community

Towards a portion of general operating expenses, including telephone and internet costs, printing, insurance, clinical supervision wages, training fees, and volunteer costs

$1,064.00

Eligible

MB2021-270

Neighbourhood Support North Shore

Community

Towards the manager’s salary and operational costs

$5,000.00

Eligible

MB2021-215

Econet Charitable Trust Board

Environment

Towards the contract manager's wages

$5,000.00

Eligible

MB2021-218

Leyte-Samar NZ Solidarity Foundation Incorporated

Events

Towards the delivery of the 2021 “Quincentennial Celebration” on 16 October, including event management, performances, choreographer fees, photography, food, decoration, costumes and theatre property

$2,000.00

Eligible

MB2021-231

Tennis Charitable Trust

Sport and recreation

Towards the electrical and fire alarm upgrades at Albany Tennis Park

$20,374.78

Eligible

MB2021-255

Gymnastics Community Trust trading as North Harbour Gymnastics

Sport and recreation

Towards an equipment van and wages for school coaches and satellite managers for the gymnastic classes from June to October 2021

$33,333.34

Eligible

Total

 

 

 

$98,248.36

 

 

 

Horopaki

Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.       Auckland Council Community Grant Policy supports each local board to adopt a grant programme.

8.       The local board grant programme sets out:

·      local board priorities

·      lower priorities for funding

·      exclusions

·      grant types, the number of grant rounds and when these will open and close

·      any additional accountability requirements.

9.       The Kaipātiki Local Board adopted its grant programme for 2020/2021 on 20 May 2020 (refer Attachment A of the agenda report). The document sets application guidelines for contestable grant.

10.     The community grant programmes have been extensively advertised through the council Grant webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grant Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     The Local Board Grant Programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include local food production and food waste reduction; increasing access to single-occupancy transport options; home energy efficiency and community renewable energy generation; local tree planting and streamside revegetation; and educating about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

13.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

14.     The grant programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     Local boards are responsible for the decision-making and allocation of local board community grants. The Kaipātiki Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the Kaipātiki Local Board Community Grant Programme 2020/2021.

16.     The local board is requested to note that section 48 of the Community Grant Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

17.     A summary of each application received through Kaipātiki Local Grant Round Three (refer Attachment A of the agenda report), and Multiboard Grant Round One 2020/2021 (refer Attachment B of the agenda report) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

18.     The local board grant programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea

Financial implications

19.     The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements

20.     The Kaipātiki Local Board has set a total community grant budget of $129,063 for the 2020/2021 financial year. A total of $92,786 was allocated to Local Grant Round One and Two. This leaves a total of $36,277 to be allocated to one local and multi-board grant rounds.

21.     Forty-two applications were received for the Local Grant Round Three, including sixteen multiboard applications, requesting a total of $279,573.74.

22.     Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.     The allocation of grants occurs within the guidelines and criteria of the Community Grant Policy and the local board grant programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

24.     Following the Kaipātiki Local Board allocation of funding for Local Grant Round Three and Multiboard Grant Round Two 2020/2021, grant staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Kaipātiki Local Board Business Meeting - Kaipātiki Local Grants Round Three 2020/2021 grant applications

123

b

Kaipātiki Local Board Business Meeting - Kaipātiki Multiboard Grants Round Two 2020/2021 grant applications

241

c

Kaipātiki Local Board Business Meeting - Kaipātiki Local Board Grants Programme 2020/2021

313

     

Ngā kaihaina

Signatories

Authors

Erin Shin - Senior Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

19 May 2021

 

 

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Kaipātiki Local Board

19 May 2021

 

 

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Kaipātiki Local Board

19 May 2021

 

 

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Kaipātiki Local Board

19 May 2021

 

 

Local Board Views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters

File No.: CP2021/05631

 

  

Te take mō te pūrongo

Purpose of the report

1.       To invite the local board to provide its views on the council-initiated Plan Change 60 – Open Space (2020) and Other Rezoning Matters (PC60).

Whakarāpopototanga matua

Executive summary

2.       Decision-makers on a plan change to the Auckland Unitary Plan must consider local boards’ views on the plan change, if the relevant local boards choose to provide their views.

3.       Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including plan changes. A local board can present local views and preferences when that view is expressed by the whole local board.[1]

4.       On 28 January 2021, Auckland Council notified Plan Change 60. Submissions closed on 1 March 2021. The plan change includes 105 sites (in some cases, a site comprises more than one lot) and aims to rezone land to:

(a)   recognise land recently vested or acquired as open space;

(b)   correct zoning errors or anomalies (including rezoning land to better reflect its use);

(c)   facilitate Panuku Development Auckland’s (Panuku) land rationalisation and disposal process; or

(d)   facilitate Kainga Ora’s and Auckland Council redevelopment of certain neighbourhoods.

5.       One hundred and six submissions have been received on the proposed plan change. The vast majority of these oppose Panuku’s rezoning and land disposal. In summary there are 15 submissions in support of the plan change, four in support but seeking amendments, 85 in opposition and two out of scope.

6.       No iwi authority has made a submission in support or opposition to Plan Change 60.

7.       This report is the mechanism for the local board to resolve and provide its views on Plan Change 60 should it wish to do so. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      provide local board views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters.

b)      appoint a local board member to speak to the local board views at a hearing on Plan Change 60.

c)      delegate authority to the chairperson of the Kaipātiki Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing.

Horopaki

Context

8.       Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.[2]

9.       If the local board chooses to provide its views, the planner includes those views in the hearing report. Local board views are included in the analysis of the plan change, along with submissions.

10.     If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who decide on the plan change.

11.     This report provides an overview of the proposed plan change to the Auckland Unitary Plan (AUP), and a summary of submissions’ key themes.

12.     The report does not recommend what the local board should convey, should the local board decide to convey its views on Plan Change 60. The planner must include any local board views in the evaluation of the plan change. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

13.     The key theme from submissions is opposition to the proposed re-zonings relating to Kainga Ora/Auckland Council redevelopment and Panuku’s land rationalisation and disposal. Attachment A to the agenda report identifies the land parcels that are the subject of submissions.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     Plan Change 60 affects land across the Auckland region.

15.     The purpose of the proposed plan change is to rezone land to either:

(a)  recognise land recently vested or acquired as open space;

(b)  correct zoning errors or anomalies (including rezoning land to better reflect its use);

(c)  facilitate Panuku’s land rationalisation and disposal process; or

(d)  facilitate Kainga Ora’s and Auckland Council redevelopment of certain neighbourhoods.

16.     The Section 32 Report and details of the plan change are available from the council’s website at Plan Change 60. The council’s planner, and other experts, will evaluate and report on:

·   Section 32 Report that accompanies the plan change;

·   submissions; and

·   the views and preferences of the local board, if the local board passes a resolution.

17.     Submissions were made by 106 people/organisations as outlined below.

Submissions

Number of submissions

In support

15

In support but requesting change(s)

4

In opposition

85

Out of scope

2

Total

106

 

18.     Key submission themes are listed below.

Oppose the rezoning of:

·   142 Triangle Road, Massey (Maps 4 & 37)

·   1-5 Lippiatt Road, Otahuhu (Map 73)

·   23 Waipuna Road, Mount Wellington (Map 75)

·   12R Rockfield Road, Ellerslie (Map 76)

·   11R Birmingham Road, Otara (Map 77)

·   2R Keeney Court, Papakura (Map 78)

·   Walkway adjacent to 45 Brandon Road, Glen Eden (Map 79)

·   45 Georgina Street, Freemans Bay (Map 81)

·   36 Cooper Street, Grey Lynn (Map 82)

·   13 Davern Lane, New Lynn (Map 85)

·   67 East Street, Pukekohe (Map 86)

·   Princes Street West, Pukekohe (Map 87)

·   R105 Stott Avenue, Birkenhead (Map 93)

·   26 Princes, Otahuhu (Map 96).

Support the rezoning but request an alternative zone:

·   2157 East Coast Road, Stillwater (Map 71).

Both support for and opposition to the rezoning:

·   50 Mayflower Close, Mangere East (Map 100)

·   62 Mayflower Close, Mangere East (Map 105).

Support for rezoning or further information required:

·   1337 Whangaparaoa Road, Army Bay (Map 104).

19.     The key reasons for submission opposing the plan change include:

·   opposed to the rezoning of pocket parks – they are needed to support intensification and for social and environmental benefits;

·   loss of valuable reserve land;

·   few parks in the area;

·   significant negative effect on enjoyment of our neighbourhood/ adverse effects on property and locality;

·   park has significant cultural heritage associations and natural value;

·   contradicts Auckland Unitary Plan heritage policies;

·   inadequate public notification;

·   green areas needed in more intensive housing areas;

·   contrary to climate change/greenhouse effects – green spaces are needed for low carbon Auckland Council;

·   inconsistent with Auckland Unitary Plan objectives and policies;

·   park has trees which will be lost with rezoning and development;

·   site is an overland flow path and flood plain;

·   property values will be adversely affected;

·   loss of walkway and critical linkage;

·   sale of spaces is desperate revenue gathering/selling due to Covid is short-sighted;

·   subsequent building will severely impact on sunlight and amenities of adjoining sites;

·   contrary to Auckland Council’s declaration of a climate emergency, open space network plans, National Policy Statement – Urban Development – well functioning environments, open space provision policy, Auckland Plan 2050, the Urban Ngahere Strategy;

·   site is a Significant Ecological Area and part of a wildlife corridor and refuge; and

·   inconsistent with local board’s goal of increasing tree canopy.

20.     Information on individual submissions, and the summary of all decisions requested by submitters, is available from council’s website: Plan Change 60

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     Several submissions raised specific climate concerns. These relate to the loss of locally accessible open space and the associated vegetation, particularly mature trees.

22.     The council’s climate goals as set out in Te Taruke-a-Tawhiri: Auckland’s Climate Plan are:

·   to reduce greenhouse gas emissions to reach net zero emissions by 2050; and 

·   to prepare the region for the adverse impacts of climate change.

23.     The local board could consider if Plan Change 60:

·   will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions (e.g. does it encourage car dependency, enhance connections to public transit, walking and cycling or support quality compact urban form)

·   prepare the region for the adverse impacts of climate change. That is, does the proposed plan change elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     Panuku is a council-controlled organisation that resulted from the merging of Auckland Council Property Limited and Waterfront Auckland. One of the roles of Panuku is the release of land or properties that can be better utilised by others.

25.     In conjunction with Auckland Council’s Stakeholder and Land Advisory team, Panuku have identified 26 council-owned parcels of land which are either surplus to requirements or they are part of a Panuku regeneration project (i.e. a series of projects and initiatives, designed to kickstart the transformation process and bring about changes that will help centres prosper in the future). Those parcels considered to be surplus to requirements have been cleared for sale by Auckland Council.

26.     Auckland Council’s decision to dispose of or sell the land parcels is separate from the zoning of the land. Zoning is a method used to implement the Auckland Unitary Plan’s objectives and policies and to achieve the purpose of the Resource Management Act 1991 (RMA). The merit of any rezoning of land (from open space to residential or business) therefore must be assessed against the purpose of the RMA and the relevant Auckland Unitary Plan objectives and policies. Other relevant considerations which will be considered in the section 42A hearing report include the Auckland Plan 2050, Auckland’s Climate Plan and the Urban Ngahere Strategy and open space network plans.

27.     Auckland Transport made a submission in relation to the rezoning of 1337 Whangaparaoa Road, Army Bay. The key matter raised is the traffic effects of rezoning the Whangaparaoa Golf course from Residential – Single House to Open Space – Sport and Active Recreation zone.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     The plan change affects sites throughout the Auckland region and feedback is therefore sought from all local boards.

29.     Factors the local board may wish to consider in formulating its view:

·   interests and preferences of people in local board area;

·   well-being of communities within the local board area;

·   local board documents, such as the local board plan and local board agreement; and / or

·   responsibilities and operation of the local board.

30.     A memo was sent to all local boards on 27 October 2020 outlining the proposed changes, the rationale for them and the likely plan change timeframes.

31.     This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the plan change.

Tauākī whakaaweawe Māori

Māori impact statement

32.     If the local board chooses to provide its views on Plan Change 60 it may also comment on matters that may be of interest or importance to Māori generally. In the 2018 census, approximately 11.5 per cent (or 181,194) of the Auckland region’s population identified as Māori.

33.     Plans and Places consulted with all iwi authorities when it prepared Plan Change 60. On 27 October 2020, a memorandum outlining the draft proposed plan change was sent to all Auckland’s 19 mana whenua entities and the Tupuna Maunga Authority as required under the RMA.

34.     Comments were received from:

·   Ngāti Manuhiri – asking for an extension of time to 11 December 2020 to enable a discussion with their governance arm

·   Waikato Tainui – they will support mana whenua to take the lead role on such plan changes

·   Tupuna Maunga Authority – their interest is those sites that are within Height Sensitive Areas or regionally Significant Volcanic Viewshafts.

35.     No iwi authorities made a formal submission.

36.     The hearing report will include analysis of Part 2 of the RMA which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi.[3] The plan change does not trigger an issue of significance as identified in the Schedule of Issues of Significance and Māori Plan 2017.[4]

Ngā ritenga ā-pūtea

Financial implications

37.     Panuku’s land rezoning and rationalisation (26 land parcels) is part of the Auckland Council’s financial recovery.

38.     The draft Long-term Plan 2021-2031 proposes the selling of surplus properties and reinvesting the proceeds into critical infrastructure for the city. Over the next three years, Auckland Council is seeking to increase these sales to return $70 million a year to invest in Auckland.

39.     The 26 land parcels that are part of this plan change form part of the $70 million return sought.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     There is a risk that the local board will be unable to provide its views and preferences on the plan change if it doesn’t pass a resolution. This report provides:

·   the mechanism for the local board to express its views and preferences if it so wishes; and

·   the opportunity for a local board member to speak at a hearing.

41.     If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

42.     The power to provide local board views regarding the content of a plan change cannot be delegated to individual local board member(s).[5] This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

43.     The planner will include, and report on, any resolution(s) of the local boards in the Section 42A hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

44.     The planner will advise the local boards of the decision on the plan change request by memorandum.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

19 May 2021 - Kaipātiki Local Board Business Meeting - The land parcels in PC60 that are the subject of submissions

323

b

19 May 2021 - Kaipātiki Local Board Business Meeting - PC 60 all land parcels

325

c

19 May 2021 - Kaipātiki Local Board Business Meeting - Kaipātiki Panuku Sites

331

     

Ngā kaihaina

Signatories

Authors

Tony Reidy - Team Leader Planning

Authorisers

Eryn Shields - Team Leader  Regional, North West and Islands

John Duguid - General Manager - Plans and Places

Louise Mason - GM Local Board Services

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

19 May 2021

 

 

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Kaipātiki Local Board

19 May 2021

 

 

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Kaipātiki Local Board

19 May 2021

 

 

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Kaipātiki Local Board

19 May 2021

 

 

Economic Development Action Plan: Draft for feedback

File No.: CP2021/05629

 

  

Te take mō te pūrongo

Purpose of the report

1.       To seek local board feedback on the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

Whakarāpopototanga matua

Executive summary

2.       The council organisation and council-controlled organisations have worked collaboratively to develop the draft Economic Development Action Plan. This plan defines and agrees, for the next three years, the council family’s economic objectives and priorities and determines a coordinated course of action. The plan is limited to actions that are within the remit of council and council-controlled organisation (CCO) activities.

3.       The draft plan aligns with the 10-year budget and will inform the work programmes of relevant council family departments. The work is supported by the chief executives of council and all substantive council-controlled organisations.

4.       The draft plan outlines detailed actions within six areas of focus (‘workstreams’) as outlined in Attachment A to the agenda report. It reflects the guiding principles of transitioning towards a regenerative and low carbon economy, supporting economic opportunities for Māori, and responding to our communities of greatest need.

5.       There will be targeted engagement on the draft plan, including with iwi, advisory panel members and business groups. Feedback will be sought until 14 June 2021.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      receive the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

b)      provide feedback by 14 June 2021 for consideration in the final draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

Horopaki

Context

6.       In August 2020, the CCO Review Panel delivered its report alongside 64 recommendations which were endorsed in full by the Governing Body. The review stated that council and all substantive council-controlled organisations (CCOs) should together define the economic outcomes for Auckland and agree on how to achieve and measure them. The review also acknowledged the need for better coordination and definition of responsibilities for local economic development within the council family. The Economic Development Action Plan forms part of council’s response to that review.

7.       The plan is not a long-term strategy and does not replace the Economic Development Strategy 2012. The priorities and focus over the next three years, however, consider direction from council’s existing strategies i.e., the Auckland Plan 2050, Economic Development Strategy 2012, Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and Kia Ora Tāmaki Makaurau: Council’s Māori Outcomes Framework.

Tātaritanga me ngā tohutohu

Analysis and advice

8.       Comprehensive background work to support the development of the action plan has been completed by the Chief Economist Unit (CEU), the Auckland Plan Strategy and Research Department (APSR) and Auckland Unlimited. This includes a report from the CEU providing a profile of Auckland’s economy over the last 10 years, the impact of Covid-19 on the Auckland economy, and the main roadblocks to recovery. The same report also identified areas where the council group can have a material impact on economic development. Key areas are:

·        assets

·        procurement

·        land use and zoning

·        regulatory processes

·        travel network

·        town centres

·        pricing

·        skills and investment attraction

·        tourism attraction

·        social support services

·        coordination of responses through partnerships.

9.       There has also been an extensive review of plans and strategies across the council and CCOs to identify common economic development themes. These were: innovation and technology, Māori economy, regenerative, resilient, low carbon economy, workforce transition, competitive high-value sectors, local economic development, infrastructure, and culture and creativity.

10.     This background work formed the basis for six workstreams:

·        Destination Tāmaki Makaurau: attracting people and investment

·        Local Tāmaki Makaurau: enabling thriving local economies

·        Skilled Tāmaki Makaurau: supporting quality jobs and skill development

·        Future Tāmaki Makaurau: preparing businesses for the future

·        Enabled Tāmaki Makaurau: infrastructure enabling economic development

·        Enabled Tāmaki Makaurau: regulations that enable economic development.

11.     Each workstream has both council and CCO staff representation. These workstreams have developed a set of actions with responsibilities and timeframes as detailed in this draft plan. A monitoring framework will be developed to ensure roles, responsibilities and accountabilities of council and each CCO are clearly defined as they relate to the actions in the draft plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan has provided direction to the development of the draft plan, aspiring to a more resilient economy that is regenerative, inclusive, local and enables Aucklanders to thrive.

13.     The draft action plan has embedded the guiding principle of ‘transitioning to a regenerative and low carbon economy’ into each of its six workstreams. The development of actions is underpinned by kaitiakitanga and considers how resources used give back to nature and increase value through reuse and renewal. Where applicable, actions broadly encourage a decrease in greenhouse gas emissions, low carbon products and services, climate innovation, and less dependency on natural resources.

14.     The actions presented in this draft action plan will go through a further climate impact assessment using tools developed by the Chief Sustainability Office. The results of this assessment will be incorporated into the final plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     The draft plan responds to the CCO review recommendation for council and all CCOs to together define the economic outcomes for Auckland and agree on how to achieve and measure them. The actions in the draft plan will be shared and accountabilities of council and each CCO well defined. Some CCOs will have a more active role than others.

16.     The scope and development of the Economic Development Action Plan has been agreed to through the council and CCO Chief Executives’ group. This group is updated with progress on the plan as appropriate. The project team includes a representative and contribution from each CCO. 

17.     The scope of the plan is limited to actions that are within the remit of council and CCO activities. A review and discussion document of the council group’s levers that materially contribute to economic development formed the basis for this draft plan (refer to Attachment B to the agenda report).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     Each workstream of the plan will have a local impact, acknowledging the interdependency of local economies and the regional economy. The draft plan includes the focus area ‘Local Tāmaki Makaurau: enabling thriving local economies’ and has been informed by the recent local board plans’ local economic priorities.

19.     The Local Tāmaki Makaurau workstream seeks to clarify what the Auckland Council group will do to support the local economies of Auckland. This includes setting out the roles that each part of the group plays in delivering actions, while also setting the foundations to help the group identify the economic places (sub-regional and local) of Auckland and deliver outcomes at the local level.

20.     A memo was distributed on 17 February 2021 to inform local board members of the development of council’s Economic Development Action Plan 2021-24 and to outline the process for local board feedback to the plan. At the request of the local board chairpersons, the draft plan will be provided at all local board business meetings in May 2021 with written feedback by formal resolution provided to the project leads by 14 June 2021.

Tauākī whakaaweawe Māori

Māori impact statement

21.     Kia Ora Tāmaki Makaurau has provided direction to the development of the draft plan, in particular, the Kia ora te Umanga mahi objective of supporting economic opportunities for Māori businesses and iwi organisations. The draft plan has also considered direction from the Auckland Plan 2050, the Kaitiaki Forum’s strategic plan and the Independent Māori Statutory Board’s Issues of Significance (2017) as they relate to Māori economic development.

22.     The draft action plan has embedded the guiding principle of ‘supporting economic opportunities for Māori’ into each of its six workstreams. The development of actions will consider partnership opportunities with mana whenua and mataawaka, a focus on equity and addressing systemic barriers, and identifying new economic opportunities for Māori.

23.     The project team have communicated with iwi from the commencement of the project to determine and initiate the preferred process of engagement for each iwi. This draft plan will be sent to all iwi for input and feedback through to 14 June 2021.

Ngā ritenga ā-pūtea

Financial implications

24.     The scope of the Economic Development Action Plan states that actions will be funded within the existing 10-year Budget 2021-2031 and therefore, no additional funding is required. The draft plan identifies some actions that rely on external funding sources and partnerships.

25.     At the advice of the finance division, budget alignment is demonstrated in the draft plan at both the group of activity and CCO / council directorate level.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     The draft plan outlines actions that require a commitment from the responsible directorate to include in their work programmes and within their existing budgets. The monitoring framework will include regular progress reporting to ensure effective implementation of the action plan.

27.     This action plan is an internal document, outlining work to be done within the remit of council and its CCOs. The content of the plan builds on earlier consultation undertaken in the development of key strategies that have provided direction. Input and feedback for this action plan has therefore been targeted to key groups.

Ngā koringa ā-muri

Next steps

28.     The draft plan will be distributed to the key groups that have been engaged from the commencement of the project. Feedback will be considered until 14 June 2021.

29.     The final Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24 and its monitoring framework will be presented to the Parks, Arts, Community and Events committee on 8 July 2021 for adoption.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Economic Development Action Plan

341

b

Auckland's economic recovery and council's role

375

     

Ngā kaihaina

Signatories

Authors

Janelle Breckell - Principal Strategic Advisor

James Robinson – Head of Strategy and Planning, Auckland Unlimited

Authorisers

Louise Mason - GM Local Board Services

Jacques Victor - GM Auckland Plan Strategy and Research

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

19 May 2021

 

 

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Kaipātiki Local Board

19 May 2021

 

 

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Kaipātiki Local Board

19 May 2021

 

 

Feedback on the draft Auckland Council Code of Conduct

File No.: CP2021/05708

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide the Kaipātiki Local Board’s feedback on the draft Auckland Council Code of Conduct.

Whakarāpopototanga matua

Executive summary

2.       All elected members must comply with the Code of Conduct adopted by the Governing Body.

3.       The current code of conduct was last reviewed in 2013. An initial draft for the review of the current code was presented to the Kaipātiki Local Board at its 3 March 2021 workshop. The second draft was presented to the Kaipātiki Local Board for its formal feedback at its 21 April 2021 business meeting, where Member Cindy Schmidt was delegated to prepare feedback on behalf of the local board for adoption at its 19 May 2021 business meeting (resolution number KT/2021/39):

That the Kaipātiki Local Board:

a)   delegate Member Cindy Schmidt to prepare feedback on behalf of the local board on the revised the Code of Conduct, noting that:

i)     draft feedback will be placed on the meeting agenda for the board’s 19 May 2021 business meeting for adoption; and

ii)    local board feedback is required to inform decision-making by the Governing Body on 27 May 2021.

CARRIED

4.       Local board feedback is required to inform decision-making by the Governing Body on 27 March 2021.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      adopt the tabled document as formal feedback from the Kaipātiki Local Board on the draft Auckland Council Code of Conduct.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Daniel Han - Local Board Advisor

Authorisers

Louise Mason - GM Local Board Services

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

19 May 2021

 

 

Feedback on Auckland Transport's Draft Regional Land Transport Plan 2021-2031

File No.: CP2021/05673

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide the Kaipātiki Local Board’s feedback on Auckland Transport’s draft Regional Land Transport Plan 2021-2031.

Whakarāpopototanga matua

Executive summary

2.       The Regional Land Transport Plan is the 10-year plan for Auckland’s transport network. It details the areas that Auckland Transport, Waka Kotahi New Zealand Transport Agency and KiwiRail will focus on in responding to regional transport challenges.

3.       Local board feedback is required to inform decision-making on the draft Regional Land Transport Plan by the Regional Transport Committee on 27 May 2021, and by the Planning Committee/Governing Body on 3 June 2021.

4.       The Kaipātiki Local Board received the Auckland Transport – Regional Land Transport Programme report, with the draft Auckland Regional Land Transport Plan 2021-2031 as an attachment, at its 21 April 2021 business meeting. The Chairperson and Deputy Chairperson were delegated to prepare feedback on behalf of the board (resolution number KT/2021/32):

That the Kaipātiki Local Board:

a)   receive the Auckland Transport Regional Land Transport Programme report.

b)   delegate the Chairperson and Deputy Chairperson to prepare feedback on behalf of the local board on the Regional Land Transport Programme (RLTP), noting that:

i) draft feedback will be placed on the meeting agenda for the board’s 19 May 2021 business meeting for adoption; and

ii) local board feedback is required to inform decision-making by the Regional Transport Committee on / about 27 May 2021, and subsequent decision-making by the Governing Body on 3 June 2021.

 

CARRIED

5.       In line with Recommendation #4 from the Review of Auckland Council Controlled Organisations: Auckland Transport and the council jointly prepare the regional land transport plan, the draft of which the council endorses before going to the CCO’s board for approval, Auckland Council has a formal governance role in the endorsement of the Regional Land Transport Plan. This means that local boards can now speak to their feedback to the Planning Committee instead of the previous deputations to the Regional Transport Committee alongside members of the public. The Kaipātiki Local Board will present its feedback to the Planning Committee on 3 June 2021.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      adopt the tabled document as formal feedback from the Kaipātiki Local Board on Auckland Transport’s draft Regional Land Transport Plan 2021-2031.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Daniel Han - Local Board Advisor

Authorisers

Louise Mason - GM Local Board Services

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

19 May 2021

 

 

Kaipātiki Local Board Chairperson's Report

File No.: CP2021/04447

 

  

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for the Kaipātiki Local Board Chairperson to update members on recent activities, projects and issues since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the chairperson’s report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

19 May 2021 - Kaipātiki Local Board Business Meeting - John Gillon Chairperson Report May 2021

401

     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

19 May 2021

 

 

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Kaipātiki Local Board

19 May 2021

 

 

Members' Reports

File No.: CP2021/04449

 

  

Whakarāpopototanga matua

Executive summary

1.       An opportunity is provided for members to update the Kaipātiki Local Board on the projects and issues they have been involved with since the last meeting.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note any verbal reports of members.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

19 May 2021

 

 

Governing Body and Independent Maori Statutory Board Members' Update

File No.: CP2021/04450

 

  

Whakarāpopototanga matua

Executive summary

1.       An opportunity is provided for Governing Body and Independent Maori Statutory Board members to update the board on Governing Body or Independent Maori Statutory Board issues, or issues relating to the Kaipātiki Local Board.

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the Governing Body and Independent Maori Statutory Board members’ verbal updates.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

19 May 2021

 

 

Governance Forward Work Calendar

File No.: CP2021/04451

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an update on reports to be presented to the board for 2020 and an overview of workshops scheduled for the month ahead.

Whakarāpopototanga matua

Executive summary

2.       The governance forward work calendar was introduced in 2016 as part of Auckland Council’s quality advice programme. The calendar aims to support local board’s governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities;

·    clarifying what advice is expected and when; and

·    clarifying the rationale for reports.

3.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public. The calendar is updated monthly, reported to local board business meetings, and distributed to council staff.

4.       The June - July 2021 governance forward work calendar for the Kaipātiki Local Board is provided as Attachment A to the agenda report.

5.       The May - July 2021 workshop forward work plan for the Kaipātiki Local Board is provided as Attachment B to the agenda report. Scheduled items may change at short notice depending on the urgency of matters presented to the local board.

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the Kaipātiki Local Board June - July 2021 governance forward work calendar and May – July 2021 workshop forward work plan.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

19 May 2021 - Kaipātiki Local Board Business Meeting - Governance Forward Work Calendar June - July 2021

419

b

19 May 2021 - Kaipātiki Local Board Business Meeting - Workshop Forward Work Calendar May - July 2021

421

     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

19 May 2021

 

 

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Kaipātiki Local Board

19 May 2021

 

 

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Kaipātiki Local Board

19 May 2021

 

 

Workshop Records - Kaipātiki Local Board - April 2021

File No.: CP2021/04452

 

  

Te take mō te pūrongo

Purpose of the report

1.       The purpose of this report is to record the Kaipātiki Local Board workshop held on Wednesday 7 April, Wednesday 14 April and Wednesday 28 April 2021.   

Whakarāpopototanga matua

Executive summary

2.       At the workshop held on Wednesday 7 April, the workshop session was on:

·      Community Facilities

-     Windy Ridge play space

·      Aquatic and recreation provision investigation update – PUBLIC EXCLUDED

·      Auckland Transport

-     Regional Land Transport Plan

·      Thriving Communities Action Plan

3.       At the workshop held on Wednesday 14 April 2021, the workshop session was on:

·      Community Facilities

-     Tuff Crater

·        LTP/LBA Review Performance Measures and fees and charges

·        LTP/LBA: Consultation feedback and input on regional topics

4.       At the workshop held on Wednesday 28 April 2021, the workshop session was on:

·      Northcote Needs Assessment and Northcote development update

·      Birkenhead War Memorial Park Development Local Board OLI

·      Governance Framework Review – Service Levels and Funding project recommendations

 

Ngā tūtohunga

Recommendation/s

That the Kaipātiki Local Board:

a)      note the record for the Kaipātiki Local Board workshop held on Wednesday 7 April, Wednesday 14 April and Wednesday 28 April 2021. 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

19 May 2021 - Kaipātiki Local Board Business Meeting - 7 April 2021 Workshop Record

425

b

19 May 2021 - Kaipātiki Local Board Business Meeting - 14 April 2021 Workshop Record

429

c

19 May 2021 - Kaipātiki Local Board Business Meeting - 28 April 2021 Workshop Record

431

     

Ngā kaihaina

Signatories

Authors

Jacinda Short - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Kaipātiki Local Board

19 May 2021

 

 

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Kaipātiki Local Board

19 May 2021

 

 

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Kaipātiki Local Board

19 May 2021

 

 

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[1] Local Government (Auckland Council) Act 2009, section 15(2)(c)

[2] Local Government (Auckland Council) Act 2009, ss15-16.

 

[3] Resource Management Act 1991, section 8.

[4] Schedule of Issues of Significance and Māori Plan 2017, Independent Māori Statutory Board

[5] Local Government Act 2002, Schedule 7, clause 36D.