Minutes of Ōrākei Local Board - Thursday, May 20, 2021

Ōrākei Local Board

20 May 2021

Chairman Scott Milne opened the meeting and welcomed those present.

There were no apologies.

Member Troy Churton declared an interest in item 15 - Ōrākei Local Grants and Multiboard Round Two 2020/2021 grant allocations.

4 Confirmation of Minutes

Resolution number OR/2021/57

MOVED by Chairman S Milne, seconded by Deputy Chairman T Elliott:

That the minutes of the Ōrākei Local Board meeting, held on Thursday, 15 April 2021 and the minutes of its additional meeting, held on Thursday, 6 May 2021, be confirmed as true and correct.

CARRIED

5 Leave of Absence

There were no requests for leave of absence.

6 Acknowledgements

6.1	Acknowledgements - Andrew Crocker - Ngāti Whātua Ōrākei Whai Rawa
	The Board acknowledged the recent tragic sudden passing of Andrew Crocker, Chief Executive of Ngāti Whātua Ōrākei Whai Rawa. The Board also acknowledged Andrew’s contribution and commitment to Ngāti Whatua Ōrākei and sent its sincere condolences to Andrew’s whānau and and iwi at this difficult time.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Public Forum - Mark Booth - Eastern Bays Songbird Project
	Mark Booth, Chair of the Eastern Bays Songbird Project attended the meeting to provide a verbal update on the project to the Board. A document was tabled in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number OR/2021/58 MOVED by Chairman S Milne, seconded by Member M Voyce: That the Ōrākei Local Board receive the verbal presentation and thank Mark Booth for his attendance. CARRIED
	Attachments a 20 May 2021 - Ōrākei Local Board - Item 9.1: Public Forum - Mark Booth - Eastern Bays Songbird Project, supporting document

9.2

Public Forum - Terry Moore - Ōrākei Volunteer Expo

Terry Moore and Colin Rose attended the meeting to provide verbal updates to the Board on the Ōrākei Volunteer Expo and the Seniors Forum events that the Community Wellbeing Network – Ōrākei are organising to be held later in the year.

Resolution number OR/2021/59

MOVED by Member T Churton, seconded by Member S Powrie:

That the Ōrākei Local Board receive the verbal presentation and thank Terry Moore and Colin Rose for their attendance.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

Under Standing Order 7.1, Notices of Motion have been received from Member Troy Churton and Member David Wong for consideration under items 12, 13 and 14 respectively.

Notice of Motion - Member Troy Churton - Delegated authority for certain notification decisions

Note: Under the Board’s Standing Order 7.5, Member Troy Churton sought leave of the meeting to amend his motion as follows. The meeting agreed.

Resolution number OR/2021/60

MOVED by Member T Churton, seconded by Chairman S Milne:

That the Ōrākei Local Board:

a) taking into consideration the following points raised in the Notice of Motion agree with the need to delegate some notification decision-making responsibility to local boards:

i) A recent High Court challenge by neighbours to a non-notification decision regarding 44 Ventnor Road, Remuera by Auckland Council planners contrary to Ōrākei Local Board feedback.

ii) High intensity development proposals that meet the bulk and location controls but pay no regard to the context of the site in terms of building intensity and recognition of neighbourhood character and residential amenity which are recurringly being rubber stamped non-notified when there are good reasons why they should not.

iii) If this pattern of enabling non-notified proposals that are full of infringements keeps going, the long-term detrimental effects on the established suburbs is likely to be a cumulative landscape of non-complying or infringing developments and do not meet the purposes of the Unitary Plan at all.

b) authorise Member Troy Churton to advocate to the Planning Committee to seek a review and change to the following delegated decision-making for notification decisions on some residential resource consent applications:

i) decision-making to notify or not in very specific residential resource consent proposals including:

A) any proposal for an integrated residential development(IRD) in a Single House Zone (SHZ), Mixed Housing Suburban Zone ( MHSZ) or Mixed Housing Uran Zone(MHUZ).

B) any proposal to subdivide or demolish an existing home or build / add to height of an existing home in a SHZ that infringes standards for an existing building in a SHZ.

ii) any proposal to build an apartment block in a MHSZ or MHUZ that:

A) infringes any of the the height standards by more than one floor.

B) does not provide for any off-street parking or proposes off-street parking for less than 50 per cent of the proposed number of units.

c) request that a copy of the Board’s resolutions and Notice of Motion regarding the need to delegate some notification decision-making responsibility to local boards be forwarded to all local boards for their information.

CARRIED

Notice of Motion - Member David Wong - Request for Regular Communication and Transparency on Helicopter Activity over the Ōrākei Local Board area

Note: Under the Board’s Standing Order 7.5, Member David Wong sought leave of the meeting to amend his motion as follows. The meeting agreed.

Resolution number OR/2021/61

MOVED by Member D Wong, seconded by Member T Churton:

That the Ōrākei Local Board:

a) recommend to the NZ Police to implement a communication and monitoring register of its helicopter flights to be made available to public if requested advising the nature, time, and reason for the helicopter flight activity.

b) request that a copy of the Board’s resolution and Notice of Motion be forwarded to all local board’s for their information; as the impacts of helicopter activity may also be occurring across the region.

CARRIED

Notice of Motion - Member David Wong - Ōrākei Local Board requirement for Event Facilitation Unit to comply with Tamaki Drive Precinct Event Guidelines

Note: Under the Board’s Standing Order 7.5, Member David Wong sought leave of the meeting to amend his motion as follows. The meeting agreed.

Resolution number OR/2021/62

MOVED by Member D Wong, seconded by Member C Davis:

That the Ōrākei Local Board:

a) request that Auckland Council Event Facilitation team report back to the Board on how the Tāmaki Drive Precinct Event Guidelines are being applied through the event permit process.

b) request that the Auckland Council Event Facilitation team provide a copy of the Notification to Local Stakeholders to the local board – together with the subsequent feedback received from the local stakeholders (which includes residents and business associations).

c) request that Auckland Unlimited and Auckland Transport ensure their events teams seek feedback from the local board and consider adopting the Tāmaki Drive Precinct Event Guidelines.

d) request that the Board receives a copy of the final letter of approval which the Events Facilitation teams send to the event organiser which would be a double check on whether the Board's feedback has been included.

CARRIED

Ōrākei Local Grants and Multiboard Round Two 2020/2021 grant allocations.

Ruchita Patel, Senior Grants Advisor was in attendance to speak to this item.

Resolution number OR/2021/63

MOVED by Chairman S Milne, seconded by Deputy ChairmanT Elliott:

That the Ōrākei Local Board:

a) approve the following Ōrākei Local Board Local and Multiboard Grants 2020/2021 grant applications for the amounts listed below:

Application ID	Organisation	Project	Allocated
LG2112-201	Remuera Parnell Sports Community Charitable Trust	Towards a renovation to the clubrooms, specifically to provide safe internal access to the female and family toilets	$8,000
LG2112-205	Remuera Chinese Association Incorporated	Towards Somervell Church hall hire for the twice weekly activities on Tuesdays and Thursdays for two hours, from June to December 2021	$6,750
LG2112-209	Auckland Paraplegic and Physically Disabled Association Incorporated	Towards venue hire and promotion of the activity	$1,500
LG2112-210	Eastern Bays Toy Library	Towards replacing the current laptop used by the librarian for stock management, and member communication	$1,000
LG2112-211	College Rifles Rugby Union Football and Sports Club Incorporated	Towards weekly and quarterly field maintenance	$5,000
LG2112-212	Auckland Water Ski Club	Towards painting the Auckland Water Ski Club	$5,000
LG2112-213	Auckland Table Tennis Association	Towards salary for the development coach	$1,500
LG2112-215	Auckland Basketball Services Limited	Towards cost of venue hire at the Barfoot and Thompson stadium and basketballs	$8,500
LG2112-216	Remuera Business Association	Towards delivery of the events: market days in spring and autumn, and a magical Christmas event, from October 2021 to May 2022	$15,000
LG2112-217	Meadowbank Pony Club	Towards purchasing the trees and labour to construct protective fences around purchase of trees on the proviso that landowner approval is obtained for the planting, the trees are sourced from the Ngāti Whātua Ōrākei nursery and that the applicant also approach NZTA to contribute to the cost due to the loss of trees from the construction of the Glen Innes to Tamaki Drive Shared Path. The Board recommend that the applicant considers a mix of large deciduous and native trees for colour	$4,000
LG2112-218	Communicare CMA (Ak) Incorporated	Towards the weekly venue hire for the Glendowie Bowling Club and St Marks Parish Hall from 1 June 2021 to 30 May 2022	$4,000
LG2112-219	Ellerslie Business Association	Towards costs for annual events	$20,000
LG2112-220	Community Wellbeing Network - Ōrākei	Towards venue and table hire for the “Volunteer Day – Ōrākei” event on 30 October 2021	$9,000
LG2112-221	St Heliers Business Organisation	Towards the children’s hunts as part of the “Christmas Village by the Sea” event	$1,000
LG2112-222	Ōrākei Community Association	Towards promotion and hall and equipment hire for community forums from 1 June 2021 to 24 December 2021	$3,000
LG2112-223	Dance Therapy NZ	Towards advertising and materials	$1,200
LG2112-224	Youthline Auckland Charitable Trust	Towards the cost of helpline volunteer counsellor training and management from 1 June 2021 to 31 March 2022	$2,500
LG2112-225	Mission Bay Kohimarama Residents Association	Towards venue hire and printing costs	$3,700
LG2112-226	Training Ship Achilles (TS Achilles Unit SCANZ)	Towards purchase and installation of a 5000 litre water tank and necessary piping, high pressure washer system and a wet dry vacuum, grounded electrical power source	$7,500
LG2112-231	Marist Auckland Water Polo Club Incorporated	Towards annual pool hire costs for term three at Sacred Heart College Pool Aquatic Centre	$2,000
LG2112-232	IMAGEN8 Limited	Towards the Ōrākei nature photography workshops in schools within the local board area from 1 June 2021 to 28 October 2022	$1,500
LG2112-233	Mens Shed Auckland East Incorporated	Towards mitigation of fencing by planting trees	$4,000
LG2112-234	The Auckland King Tides Initiative under the umbrella of the Institution of Professional Engineers	Towards Auckland King Tides water level (Tidal) gauge community workshop delivery.	$2,000
LG2112-236	Recreation Solutions	Towards the coordination and delivery of four community volunteer days	$6,500
LG2112-238	Environmental Education for Resource Sustainability	Towards the purchase and delivery of 504 native plants on the proviso that the trees are sourced from Ngāti Whātua Ōrākei Nursery (if available)	$2,000
LG2112-239	Iain Fenwick	Towards Alder Tree Pruning	$740
MB2021-250	Social Enterprise Auckland	Towards marketing, venue hire and online event in the local board area	$1,000
MB2021-267	OUTLine New Zealand Incorporated	Towards volunteer training costs	$500
Total			$128,390

b) request all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation and the event or project by including the Ōrākei Local Board logo on marketing material, product and/or promotional media/statements.

c) request that if funding relates to an event, an invitation needs to be extended to all Ōrākei Local Board members to attend.

d) decline the following Ōrākei Local Board Local and Multiboard Grants 2020/2021 grant applications:

Application ID	Organisation	Project	Decline reason
LG2112-202	St Heliers Village Business Association	Towards the filming and editing of marketing videos	Limited Ōrākei community benefit
LG2112-240	Muskaan Care Trust NZ	Towards venue, fees for instructor and project coordinator time, travel expenses, and partial volunteer expenses for activated community members with leadership skills	Insufficient funds to support lower priority applications
MB2021-206	Shakthi Seniors Charitable Trust Incorporated	Towards transport, venue, administration, facilitators, volunteers and catering at Anchorage Park School Community Hall	Limited Ōrākei community benefit
MB2021-209	New Zealand Dance Advancement Trust	Towards artistic costs and fees for the development of the “2021 Tāmaki Tour” and associated workshops	Limited Ōrākei community benefit
MB2021-211	Auckland Events Company Limited	Towards the logistic costs to deliver the “Food Truck Series” event at various locations between September 2021 and April 2022	Limited Ōrākei community benefit
MB2021-218	Leyte-Samar NZ Solidarity Foundation Incorporated	Towards the delivery of 2021 Quincentennial Celebration on 16 October, including event management, performance, choreographer fee, photography, food, decoration, costumes and theatre property	Insufficient funds to support lower priority applications
MB2021-243	Anxiety New Zealand Trust	Towards the salary of the helpline manager, programme coordinator, a registered psychologist, and community educator, and two intern psychologists to deliver a series of community workshops	Insufficient information provided to determine local community benefit
MB2021-223	Social Nature Movement Limited	Towards the cost of running the “SUPKids” holiday and after-school programme for children aged five to 18 years specifically the instructors costs	Insufficient funds to support lower priority applications
MB2021-232	Brain Play Limited	Towards operational costs to deliver "Brain Play Science and Technology" classes	Insufficient funds to support lower priority applications
MB2021-239	Kingsland Business Society Incorporated	Towards the cost of running the free "Date Night" events at the Trinity Kingsland Church including the costs of hall hire, staff (babysitters), catering, printing, and promotion	Limited Ōrākei community benefit
MB2021-266	The Reading Revolution	Towards wages for the manager of the shared reading programme at local libraries and retirement villages and community hubs	Insufficient funds to support lower priority applications

CARRIED

MOVED by Member S Powrie, seconded by Member M Voyce: an amendment to grant application LG2112-221 - St Heliers Business Organisation included in clause a) of the original recommendation as follows:

Application ID	Organisation	Project	Allocated
LG2112-221	St Heliers Business Organisation	Towards the “Christmas Village by the Sea” event	$5,000

The motion was put to the vote by a show of hands and was declared CARRIED by four votes to three .

CARRIED

Member Troy Churton declared an interest in the following grant application and took no part in the discussion or voting on it:

LG2112-212 – Auckland Water Ski Club as he is a member of the association.

Resolution number OR/2021/64

MOVED by Chairman S Milne, seconded by Deputy Chairman T Elliott:

That the Ōrākei Local Board:

a) approve the following Ōrākei Local Board Local and Multiboard Grants 2020/2021 grant application for the amount listed below:

Application ID	Organisation	Project	Allocated
LG2112-212	Auckland Water Ski Club	Towards painting the Auckland Water Ski Club	$5,000

CARRIED

The substantive motion was put.

Resolution number OR/2021/65

MOVED by Chairman S Milne, seconded by Member T Churton:

That the Ōrākei Local Board:

b) approve the following Ōrākei Local Board Local and Multiboard Grants 2020/2021 grant applications for the amounts listed below:

Application ID	Organisation	Project	Allocated
LG2112-201	Remuera Parnell Sports Community Charitable Trust	Towards a renovation to the clubrooms, specifically to provide safe internal access to the female and family toilets	$8,000
LG2112-205	Remuera Chinese Association Incorporated	Towards Somervell Church hall hire for the twice weekly activities on Tuesdays and Thursdays for two hours, from June to December 2021	$6,750
LG2112-209	Auckland Paraplegic and Physically Disabled Association Incorporated	Towards venue hire and promotion of the activity	$1,500
LG2112-210	Eastern Bays Toy Library	Towards replacing the current laptop used by the librarian for stock management, and member communication	$1,000
LG2112-211	College Rifles Rugby Union Football and Sports Club Incorporated	Towards weekly and quarterly field maintenance	$5,000
LG2112-213	Auckland Table Tennis Association	Towards salary for the development coach	$1,500
LG2112-215	Auckland Basketball Services Limited	Towards cost of venue hire at the Barfoot and Thompson stadium and basketballs	$8,500
LG2112-216	Remuera Business Association	Towards delivery of the events: market days in spring and autumn, and a magical Christmas event, from October 2021 to May 2022	$15,000
LG2112-217	Meadowbank Pony Club	Towards purchasing the trees and labour to construct protective fences around purchase of trees on the proviso that landowner approval is obtained for the planting, the trees are sourced from the Ngāti Whātua Ōrākei nursery and that the applicant also approach NZTA to contribute to the cost due to the loss of trees from the construction of the Glen Innes to Tamaki Drive Shared Path. The Board recommend that the applicant considers a mix of large deciduous and native trees for colour	$4,000
LG2112-218	Communicare CMA (Ak) Incorporated	Towards the weekly venue hire for the Glendowie Bowling Club and St Marks Parish Hall from 1 June 2021 to 30 May 2022	$4,000
LG2112-219	Ellerslie Business Association	Towards costs for annual events	$20,000
LG2112-220	Community Wellbeing Network - Ōrākei	Towards venue and table hire for the “Volunteer Day – Ōrākei” event on 30 October 2021	$9,000
LG2112-221	St Heliers Business Organisation	Towards the “Christmas Village by the Sea” event	$5,000
LG2112-222	Ōrākei Community Association	Towards promotion and hall and equipment hire for community forums from 1 June 2021 to 24 December 2021	$3,000
LG2112-223	Dance Therapy NZ	Towards advertising and materials	$1,200
LG2112-224	Youthline Auckland Charitable Trust	Towards the cost of helpline volunteer counsellor training and management from 1 June 2021 to 31 March 2022	$2,500
LG2112-225	Mission Bay Kohimarama Residents Association	Towards venue hire and printing costs	$3,700
LG2112-226	Training Ship Achilles (TS Achilles Unit SCANZ)	Towards purchase and installation of a 5000 litre water tank and necessary piping, high pressure washer system and a wet dry vacuum, grounded electrical power source	$7,500
LG2112-231	Marist Auckland Water Polo Club Incorporated	Towards annual pool hire costs for term three at Sacred Heart College Pool Aquatic Centre	$2,000
LG2112-232	IMAGEN8 Limited	Towards the Ōrākei nature photography workshops in schools within the local board area from 1 June 2021 to 28 October 2022	$1,500
LG2112-233	Mens Shed Auckland East Incorporated	Towards mitigation of fencing by planting trees	$4,000
LG2112-234	The Auckland King Tides Initiative under the umbrella of the Institution of Professional Engineers	Towards Auckland King Tides water level (Tidal) gauge community workshop delivery.	$2,000
LG2112-236	Recreation Solutions	Towards the coordination and delivery of four community volunteer days	$6,500
LG2112-238	Environmental Education for Resource Sustainability	Towards the purchase and delivery of 504 native plants on the proviso that the trees are sourced from Ngāti Whātua Ōrākei Nursery (if available)	$2,000
LG2112-239	Iain Fenwick	Towards Alder Tree Pruning	$740
MB2021-250	Social Enterprise Auckland	Towards marketing, venue hire and online event in the local board area	$1,000
MB2021-267	OUTLine New Zealand Incorporated	Towards volunteer training costs	$500
Total			$127,390

c) request all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation and the event or project by including the Ōrākei Local Board logo on marketing material, product and/or promotional media/statements.

d) request that if funding relates to an event, an invitation needs to be extended to all Ōrākei Local Board members to attend.

e) decline the following Ōrākei Local Board Local and Multiboard Grants 2020/2021 grant applications:

Application ID	Organisation	Project	Decline reason
LG2112-202	St Heliers Village Business Association	Towards the filming and editing of marketing videos	Limited Ōrākei community benefit
LG2112-240	Muskaan Care Trust NZ	Towards venue, fees for instructor and project coordinator time, travel expenses, and partial volunteer expenses for activated community members with leadership skills	Insufficient funds to support lower priority applications
MB2021-206	Shakthi Seniors Charitable Trust Incorporated	Towards transport, venue, administration, facilitators, volunteers and catering at Anchorage Park School Community Hall	Limited Ōrākei community benefit
MB2021-209	New Zealand Dance Advancement Trust	Towards artistic costs and fees for the development of the “2021 Tāmaki Tour” and associated workshops	Limited Ōrākei community benefit
MB2021-211	Auckland Events Company Limited	Towards the logistic costs to deliver the “Food Truck Series” event at various locations between September 2021 and April 2022	Limited Ōrākei community benefit
MB2021-218	Leyte-Samar NZ Solidarity Foundation Incorporated	Towards the delivery of 2021 Quincentennial Celebration on 16 October, including event management, performance, choreographer fee, photography, food, decoration, costumes and theatre property	Insufficient funds to support lower priority applications
MB2021-243	Anxiety New Zealand Trust	Towards the salary of the helpline manager, programme coordinator, a registered psychologist, and community educator, and two intern psychologists to deliver a series of community workshops	Insufficient information provided to determine local community benefit
MB2021-223	Social Nature Movement Limited	Towards the cost of running the “SUPKids” holiday and after-school programme for children aged five to 18 years specifically the instructors costs	Insufficient funds to support lower priority applications
MB2021-232	Brain Play Limited	Towards operational costs to deliver "Brain Play Science and Technology" classes	Insufficient funds to support lower priority applications
MB2021-239	Kingsland Business Society Incorporated	Towards the cost of running the free "Date Night" events at the Trinity Kingsland Church including the costs of hall hire, staff (babysitters), catering, printing, and promotion	Limited Ōrākei community benefit
MB2021-266	The Reading Revolution	Towards wages for the manager of the shared reading programme at local libraries and retirement villages and community hubs	Insufficient funds to support lower priority applications

CARRIED

Endorsing Business Improvement District (BID) targeted rates for 2021/2022

Paul Thompson, BID Senior Advisor, was in attendance to speak to this report.

Resolution number OR/2021/66

MOVED by Member S Powrie, seconded by Member C Davis:

That the Ōrākei Local Board:

a) recommend to the Governing Body the setting of the targeted rate for the Ellerslie Village Business Improvement District Programme for the 2021/2022 financial year to achieve the amount of $162,000 for Ellerslie Business Association Incorporated and include this amount in the Annual Budget 2021/2022.

b) recommend to the Governing Body the setting of the targeted rate for the Remuera Business Improvement District Programme for the 2021/2022 financial year to achieve the amount of $242,564 for The Remuera Business Association Incorporated and include this amount in the Annual Budget 2021/2022.

c) recommend to the Governing Body the setting of the targeted rate for the St Heliers Village Business Improvement District Programme for the 2021/2022 financial year to achieve the amount of $138,484 for St Heliers Village Association Incorporated and include this amount in the Annual Budget 2021/2022.

CARRIED

Deputy Chairman T Elliott left the meeting at 3.49 pm.

Deputy Chairman T Elliott returned to the meeting at 3.54 pm during discussion of item 16.

Adoption of the Ōrākei Urban Ngahere 10 Year Action Plan 2021

Howell Davies, Senior Advisor Urban Forest, was in attendance to speak to this report.

Resolution number OR/2021/67

MOVED by Chairman S Milne, seconded by Member M Voyce:

That the Ōrākei Local Board agree that item 17: Adoption of the Ōrākei Urban Ngahere 10 Year Action Plan 2021 be deferred until the next meeting of the Ōrākei Local Board scheduled to be held Thursday, 17 June 2021 at 3.00pm.

CARRIED

Local Board Views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters

Resolution number OR/2021/68

MOVED by Member T Churton, seconded by Member M Voyce:

That the Ōrākei Local Board:

a) receive the Plan Change 60 - Open Space (2020) and Other Rezoning Matters report and highlight that the Board currently has no assets being considered under this proposed plan change.

b) support the ongoing requirement to consult with local boards on proposed plan changes to the Auckland Unitary Plan at the earliest opportunity to ensure the interests and preferences of the residents in the local board area are considered.

CARRIED

Economic Development Action Plan: Draft for feedback

Resolution number OR/2021/69

MOVED by Chairman S Milne, seconded by Member S Powrie:

That the Ōrākei Local Board agree that Item 19: Economic Development Action Plan: Draft for feedback be deferred until the next meeting of the Ōrākei Local Board scheduled to be held on Thursday, 17 June 2021 at 3.00pm.

CARRIED

Updated attachment of the Statement of Proposal to amend the Animal Management Bylaw and controls

Resolution number OR/2021/70

MOVED by Deputy Chairman T Elliott, seconded by Member D Wong:

That the Ōrākei Local Board:

a) receive the updated version of draft statement of proposal included with this report as Attachment A.

b) confirm that there is no change to the Board’s feedback on the draft statement of proposal to amend the Animal Management Bylaw and controls provided at its business meeting on 15 April 2021.

CARRIED

21	Ōrākei Local Board feedback on the proposed draft conditions on the Kohimarama Comprehensive Care Retirement Village application
	MOVED by Chairman S Milne, seconded by Member C Davis: That the Ōrākei Local Board: a) endorse its feedback on the proposed draft conditions to the Expert Consenting Panel on the Kohimarama Comprehensive Care Retirement Village application. b) express its disappointment at the final decision of the Expert Consenting Panel regarding the Kohimarama Comprehensive Care Retirement village application specifically permitting the retention of over-height towers which exceeds the Unitary Plan’s height requirement in a residential zone.
	Resolution number OR/2021/71 MOVED by Member D Wong, seconded by Deputy Chairman T Elliott: an additional clause c) was added as follows: That the Ōrākei Local Board: c) request that the Board be represented on the Community Liaison Group (as referenced on page 8 of the draft conditions to the Expert Consenting Panel on the Kohimarama Comprehensive Care Retirement Village application) as the Board are elected to represent the wider community of Ōrākei. CARRIED
	The substantive motion as amended was put.
	Resolution number OR/2021/72 MOVED by Chairman S Milne, seconded by Member C Davis: That the Ōrākei Local Board: a) endorse its feedback on the proposed draft conditions to the Expert Consenting Panel on the Kohimarama Comprehensive Care Retirement Village application. b) express its disappointment at the final decision of the Expert Consenting Panel regarding the Kohimarama Comprehensive Care Retirement village application specifically permitting the retention of over-height towers which exceeds the Unitary Plan’s height requirement in a residential zone. c) request that the Board be represented on the Community Liaison Group (as referenced on page 8 of the draft conditions to the Expert Consenting Panel on the Kohimarama Comprehensive Care Retirement Village application) as the Board are elected to represent the wider community of Ōrākei. CARRIED

Local Board feedback on the proposals to amend the Freedom Camping Act 2011

Resolution number OR/2021/73

MOVED by Member T Churton, seconded by Chairman S Milne:

That the Ōrākei Local Board endorse its feedback as attached to the agenda report on the proposed amendments to the Freedom Camping Act 2011 to be considered by the Governing Body at its 27 May 2021 meeting for inclusion in the Auckland Council submission to the Ministry of Business, Innovation, and Employment.

CARRIED

Chairman and Board Member May 2021 report

Resolution number OR/2021/74

MOVED by Chairman S Milne, seconded by Member D Wong:

That the Ōrākei Local Board Chairman and Board Member May 2021 report be received.

CARRIED

Governance Forward Work Calendar

Resolution number OR/2021/75

MOVED by Chairman S Milne, seconded by Member T Churton:

That the Ōrākei Local Board note the draft governance forward work calendar as at May 2021.

CARRIED

Ōrākei Local Board Workshop Proceedings

Resolution number OR/2021/76

MOVED by Member T Churton, seconded by Chairman S Milne:

That the Ōrākei Local Board records for the workshops held on 1, 8 and 22 April 2021 be noted.

CARRIED

Resolutions Pending Action report

Resolution number OR/2021/77

MOVED by Member C Davis, seconded by Deputy Chairman T Elliott:

That the Ōrākei Local Board:

a) note the Board’s resolutions pending action report.

b) request the Board’s past resolutions awaiting action, presently omitted, be included in future updates, such as OR/2019/207 regarding signage for the Hapimana/Biddick Reserve.

CARRIED

27 Consideration of Extraordinary Items

There were no extraordinary items.

28 Procedural motion to exclude the public

Resolution number OR/2021/78

MOVED by Chairman S Milne, seconded by Member C Davis:

That the Ōrākei Local Board:

a) exclude the public from the following part of the proceedings of this meeting on the grounds that the general subject of the matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution relating to The Landing Physical Services Agreement as follows:

C1 The Landing Physical Services Agreement

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains a decision that impact on a third party operator.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public. The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

b) agree that relevant staff supporting the Ōrākei Local Board be permitted to remain for the confidential Item after the public has been excluded, because of their knowledge which will help the Ōrākei Local Board in its decision-making.

CARRIED

4.30pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

4.45pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	The Landing Physical Services Agreement
	Kim O’Neill, Head of Property and Commercial Business, was in attendance to speak to this report.
	Resolution number OR/2021/79 MOVED by Chairman S Milne, seconded by Member S Powrie: That the Ōrākei Local Board: a) note that the current service agreement extension with STF Ltd at The Landing expires on 31 August 2021. b) approve the negotiation of an extension of the service agreement with STF Ltd at The Landing for a fixed-term period of one year from 1 September 2021, with no right of renewal, acknowledging that stakeholder and public input is being sought into the refreshment of the Pathways to the Sea Concept Plan for The Landing (2013) and this will inform the future activities and operations of The Landing. Restatement c) agree that resolutions a) and b) be restated in the open section of the minutes.
	Note: Pursuant to Standing Order 9.4, Member Margaret Voyce requested that her dissenting vote against clause b) be recorded.

4.46 pm The Chairman thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON

DATE:.........................................................................

CHAIRMAN:...............................................................

Chairman	Mr Scott Milne, JP
Deputy Chairman	Troy Elliott
Members	Troy Churton
	Colin Davis, JP
	Sarah Powrie
	Margaret Voyce
	David Wong, JP