Agenda of Pacific Peoples Advisory Panel

I hereby give notice that an ordinary meeting of the Pacific Peoples Advisory Panel will be held on:

Date:

Time:

Meeting Room:

Venue:

Monday, 10 May 2021

5.00pm – refreshments at 4.30pm

Manukau Room
Civic Annex Ground Floor
31-33 Manukau Station Road
Manukau

Ngā Hui a te Rōpū Kaitohutohu Take ā-Iwi o te

Moana-nui-a-Kiwa /

Pacific Peoples Advisory Panel

OPEN AGENDA

MEMBERSHIP

Co-Chair	Hainoame Fulivai
Co-Chair	Manu Sione
Members	Mary Brown
	Edmond Fehoko
	Caroline Ligi Harris
	Patrick Lino
	Damian Piilua
	Analosa Veukiso-Ulugia
	Litiana Wilson
Liaison Councillor	Cr Fa’anana Efeso Collins
Chief Liaison Councillor	Cr Dr Cathy Casey

(Quorum 5 members)

Mike Giddey

Kaitohutohu Mana Whakahaere / Governance Advisor

4 May 2021

Contact Telephone: 027 221 7183

Email: Mike.Giddey@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

TERMS OF REFERENCE

(Excerpt – full terms of reference available as a separate document)

The terms of reference set out the purpose, role and protocols of the Panel.

Panel members abide by the Code of Conduct for members of Auckland Council advisory

panels.

Purpose

As one of council’s engagement mechanisms with diverse communities, the demographic

advisory panels provide advice to the governing body and council staff within the remit of the

Auckland Plan on the following areas:

· Auckland Council’s regional policies, plans and strategies

· Regional and strategic matters including those that Council-Controlled Organisations deal with any matter of particular interest or concern to diverse communities.

Outcomes

The panel’s advice will contribute to improving the outcomes of diverse communities and

social cohesion as set out in the Auckland Plan. The panel will advise through their agreed

strategic agenda and detailed work programme.

Strategic agenda and work programme

The panel must develop a work programme and set a strategic agenda for the term. The

agendas should be focused and integrated across the panels for collaborative input into

shared agendas, particularly on the Auckland Plan, the Long-term Plan and annual plans.

The panel should advise on council’s organisational strategies relevant to diverse

communities.

The governing body and council staff should work with the panel for the development of their

strategic agendas and work programme. An appropriate committee will approve the panel’s

work programme and any subsequent major changes to it.

Submissions

The panel must not make formal submissions to Auckland Council on council strategies,

policies and plans, for example, the annual plan.

In its advisory role to the council, the panel may have input to submissions made by the

council to external organisations but do not make independent submissions, except as

agreed with the council.

This does not prevent individual members being party to submissions outside their role as

panel members.

Review

The form and functioning of the panels may be reviewed prior to or after, the end of the

panel’s term in September 2022.

Pacific Peoples Advisory Panel

10 May 2021

ITEM TABLE OF CONTENTS PAGE

1 Apologies 5

2 Declaration of Interest 5

3 Confirmation of Minutes 5

4 Extraordinary Business 5

5 Election of Pacific Peoples Advisory Panel co-chairs for the 2019 - 2022 term 7

6 Endorsing the Pacific Peoples Advisory Panel's strategic work programme 11

7 Moana Pasifika Staff Network 31

8 Community engagement opportunities for the Pacific Peoples Advisory Panel 33

9 Economic Development Action Plan 2021-24 35

10 Thriving Communities update 39

11 Auckland climate action plan (Covering report) 41

12 Consideration of Extraordinary Items

1 Apologies

At the close of the agenda no apologies had been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

There are no minutes to be confirmed.

4 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Pacific Peoples Advisory Panel

10 May 2021

Election of Pacific Peoples Advisory Panel co-chairs for the 2019 - 2022 term

File No.: CP2021/05130

Te take mō te pūrongo

Purpose of the report

1. To publicly announce the co-chairs election results for the Pacific Peoples Advisory Panel, for the 2019 – 2022 term.

Whakarāpopototanga matua

Executive summary

2. The Pacific Peoples Advisory Panel members were required to elect co-chairs. These co-chairs are expected to be in place until the current term of Auckland Council ends. Attachment A provides a description of the role of the co-chairs.

3. The Mayor appointed interim co-chairs at the start of the term. Co-chairs were selected to provide some diversity of thought and some previous experience of working with the council to provide support and guidance to new panel members.

4. The terms of reference encourage each panel to confirm these appointments or elect new co-chairs after the panel members have had a chance to get to know each other. The interim co-chairs were eligible for election if they wish to continue in the role.

5. The election took place at the start of the panel’s March workshop. Four members were nominated prior to the meeting. However, one member withdrew their nomination before the voting took place.

6. The results of that vote will be announced at the meeting.

Open or closed ballot

7. The panel agreed to carry out the election of their co-chairs at their March workshop by closed ballot.

Voting process

8. Panel members were asked to put their names forward for the co-chair roles before the workshop so that staff could make any necessary preparations for the election process. Candidates could be self-nominated or nominated by another member.

9. The meeting proceeded as follows:

· One of the interim co-chairs called the meeting to order and dealt with apologies and the initial procedural items.

· The first item of substantive business was the election of the co-chairs which was managed by the lead officer assisted by the governance advisor.

· Four members were nominated prior to the meeting. However, one member withdrew their nomination before the voting took place.

· Voting took place by closed ballot and the results were announced.

· The elected co-chairs chaired the remainder of the workshop.

Ngā tūtohunga

Recommendation/s

That the Pacific Peoples Advisory Panel:

a) note the election of Hainoame Fulivai and Manu Sione as co-chairs.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Role of the co-chairs	9

Ngā kaihaina

Signatories

Author	Carol Hayward - Principal Advisor Panels
Authoriser	Nathaniel Yalimaiwai – Lead Officer

Pacific Peoples Advisory Panel

10 May 2021

Endorsing the Pacific Peoples Advisory Panel's strategic work programme

File No.: CP2021/05137

Te take mō te pūrongo

Purpose of the report

1. To endorse the Pacific Peoples Advisory Panel’s strategic work programme.

Whakarāpopototanga matua

Executive summary

2. All advisory panels develop a strategic work programme for their term. These work programmes outline at a high level, the key priority areas the panel wishes to focus on during this term, within the scope of the panel’s role. Once panels have agreed their work programmes, they are endorsed by Auckland Council’s Parks, Arts, Community and Events (PACE) Committee.

3. The Pacific Peoples Advisory Panel’s role is to advise Council on issues that are important to Pacific communities in Auckland, and to assist Council to engage effectively with this community.

4. The Pacific Peoples Advisory Panel held two workshops in December 2020 to consider the direction, focus and priorities for its strategic work programme. A working group progressed the development of the work programme which was shared for discussion with the panel at their workshops on 31 March 2021.

5. The work programme has now been finalised and is attached for endorsement.

Ngā tūtohunga

Recommendation/s

That the Pacific Peoples Advisory Panel:

a) endorse the Pacific Peoples Advisory Panel’s strategic work programme.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	PPAP strategic work programme	13

Ngā kaihaina

Signatories

Author	Carol Hayward - Principal Advisor Panels
Authoriser	Nathaniel Yalimaiwai – Lead Officer

Pacific Peoples Advisory Panel

10 May 2021

Moana Pasifika Staff Network

File No.: CP2021/05153

Te take mō te pūrongo

Purpose of the report

1. To enable members of Moana Pasifika Staff Network to address the panel.

Whakarāpopototanga matua

Executive summary

2. The co-chairs have requested representatives of Moana Pasifika Staff Network to attend the meeting for discussion/talanoa and to share all the good work that they have been doing for the network, and also for Ara Moana.

Ngā tūtohunga

Recommendation/s

That the Pacific Peoples Advisory Panel:

a) thank representatives of Moana Pasifika Staff Network for their attendance and the information provided.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Mike Giddey - Kaitohutohu Mana Whakahaere / Governance Advisor
Authoriser	Nathaniel Yalimaiwai – Lead Officer

Pacific Peoples Advisory Panel

10 May 2021

Community engagement opportunities for the Pacific Peoples Advisory Panel

File No.: CP2021/05144

Te take mō te pūrongo

Purpose of the report

1. To outline possible community engagement opportunities for the Pacific Peoples Advisory Panel to complement the strategic work programme.

Whakarāpopototanga matua

Executive summary

2. The Pacific Peoples Advisory Panel is a key way for the council to understand the issues and perspectives of Auckland’s Pasifika communities.

3. The panel is not required to communicate or engage with their communities, but it is recommended that they aim to engage with their communities at least once a year and identify ways that they can inform their communities of the activities the panel is involved with.

4. For the remainder of the term and subject to confirmation of funding through the Recovery budget process, the panel is expected to meet approximately every six weeks excluding December and January. This equates to 10 meetings during 2021 and 2022.

5. Of these 10 meetings, the panel should have a maximum of three meetings and up to seven workshops. Scheduled meetings are open to the public and any elected members of Auckland Council. Workshops are used for discussion between panel members, governing body members and relevant council staff.

6. Open meetings can be used as opportunities for community engagement and the format can be adapted as necessary to ensure that it is culturally appropriate for Pasifika communities and at a place and time that would be most convenient for members of the community to attend.

7. Alternatively, the panel may wish to arrange for community engagement activities in addition to these planned meetings.

8. Considering the panel’s strategic work programme, staff have identified some initial opportunities that the panel may wish to use in facilitating community engagement activities.

· Significance and Engagement Policy – consultation on the draft policy is expected to take place in August / September 2021.

· Thriving communities – consultation on the draft Thriving Communities Policy is expected to take place in the later part of 2021.

· Annual Plan – the annual budget consultation is likely to take place in February 2022.

· Elections – the campaign to encourage voters to participate will take place from mid-2022.

9. Other opportunities may arise during the year as a result of ongoing council work, for example, economic and social recovery from COVID-19, the bylaws programme, housing or operational matters such as community facilities and investment.

Ngā tūtohunga

Recommendation/s

That the Pacific Peoples Advisory Panel:

a) consider opportunities for community engagement over the remainder of their term.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Carol Hayward - Principal Advisor Panels
Authoriser	Nathaniel Yalimaiwai – Lead Officer

Pacific Peoples Advisory Panel

10 May 2021

Economic Development Action Plan 2021-24

File No.: CP2021/05348

Te take mō te pūrongo

Purpose of the report

1. To inform the panel of the purpose, summary of actions, and feedback process on the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

2. To receive any information the panel may wish to share in relation to their economic development priorities.

3. To determine the panel’s preferred process for feedback on the draft Plan.

Whakarāpopototanga matua

Executive summary

4. A memo was provided to all Demographic Advisory Panel Co-Chairs, 17 March 2021, to inform advisory panel members of the development of council’s Economic Development Action Plan 2021-24 and to outline the process for feedback.

· The purpose of council’s Economic Development Action Plan is for the council and the substantive CCO’s to define and agree, for the next three years, the economic objectives and priorities and to determine a coordinated course of action within the remit of the council family.

· The draft Plan brings together economic development priorities and aspirations previously consulted on in Auckland wide strategies, in particular, the Auckland Plan 2050, Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and Kia Ora Tāmaki Makaurau: council’s Māori outcomes framework – with the purpose of focusing effort over the next three years.

· There is opportunity for feedback to the draft EDAP from May to 14 June 2021. Pacific advisory panel feedback will be considered in the final plan for adoption on 8 July 2021.

Consideration

5. The vision of the draft Plan is, “Auckland Council whānau’s contribution to economic development enables a regenerative and inclusive economy for the people and wellbeing of Tamaki Makaurau.”

6. The actions in the draft Plan have been developed with our guiding principles of ‘transitioning to a regenerative and low carbon economy, supporting economic opportunity for Māori, and responding to our communities of greatest need.’

7. The areas of focus (or themes) of the draft Plan are:

− Destination Tāmaki Makaurau: Attracting people and investment.

− Local Tāmaki Makaurau: Enabling thriving local economies.

− Skilled Tāmaki Makaurau: Supporting quality jobs and skill development.

− Future Tāmaki Makaurau: Preparing businesses for Auckland’s future.

− Enabled Tāmaki Makaurau: Infrastructure enabling economic development.

− Enabled Tāmaki Makaurau: Regulations that enable economic development.

8. Of particular note and relevance to the Pacific advisory panel is the ‘Skilled Tāmaki Makaurau’ that focuses on opportunities to improve skills and opportunities in employment and enterprise. These opportunities include:

− the direct delivery of programmes,

− demonstrating innovative active labour market policies,

− leading by example and using our size and reach through processes such as using procurement to grow Māori and Pasifika entrepreneurship

− improving our own career pathways for Māori and Pasifika staff within the council group

− other opportunities for solid partnerships with, and advocacy to, central government.

Given the council family’s limited leverage and the impetus for equity, this theme will focus on communities and population groups most at risk of enduring negative economic outcomes including those exacerbated by the impacts of the Covid-19 pandemic, namely south and west Auckland, Māori, Pasifika peoples, women and young people at risk of poor economic wellbeing.

9. We recognise the role of the Pacific advisory panel in communicating the interests and preferences of Auckland’s Pasifika communities relating to matters such as economic development. There is an opportunity for priority areas in your strategic work programme to be considered for inclusion within this plan, as they relate to economic development, and as they are able to be addressed within the council family’s remit.

Next steps

10. The draft Economic Development Action Plan 2021-24 will be presented to the Parks, Arts, Community and Events committee on 13 May 2021, after which it will be circulated to this panel.

11. The panel should determine if it will provide feedback, and if so, its preferred process.

12. Any queries or feedback on the draft Plan from this panel can be directed to our project leads Janelle Breckell (Janelle.breckell@aucklandcouncil.govt.nz) and/or James Robinson (James.Robinson@auckland.co.nz)

13. Discussion questions

· Does the overall direction of the draft Plan support the panel’s economic development priorities?

· Are there any specific issues the panel would like the project leads to consider as part of the draft Plan?

· Would the panel be interested in providing feedback on the draft Plan (once received) and if so, what would the preferred feedback method be?

Ngā tūtohunga

Recommendation/s

That the Pacific Peoples Advisory Panel:

a) receive the Economic Development Action Plan 2021-24 report and thank staff for their attendance.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Janelle Breckell - Principal Strategic Advisor

James Robinson – Head of Strategy and Planning, Auckland Unlimited

Authoriser

Nathaniel Yalimaiwai – Lead Officer

Pacific Peoples Advisory Panel

10 May 2021

Thriving Communities update

File No.: CP2021/04797

Te take mō te pūrongo

Purpose of the report

1. To provide background to the Thriving Communities/Ngā Hapori Momoho Action Plan. An overview of recent community engagement findings and an overview of the process of developing the refreshed plan will be provided through a staff presentation.

Whakarāpopototanga matua

Executive summary

2. The Thriving Communities/Ngā Hapori Momoho Action Plan (the plan) was published in 2014 and is Auckland Council’s core strategy for community and social development. It provides a platform for Council to support thriving, inclusive and resilient communities.

3. Since the plan’s adoption, Auckland has experienced rapid population growth, increasing diversity and growing socio-economic inequality. These changes present both challenges and opportunities for the way Council supports communities, designs and delivers its services and enables all Aucklanders to participate and feel included.

4. The council has engaged with Auckland’s diverse communities and stakeholders to help develop a refreshed plan that is relevant to Aucklanders and responsive to their needs now and for the next 10 years. The council has been particularly interested in strengthening community voices and our commitments to Māori both throughout the engagement process and within the refreshed plan.

5. The process seeks to build on what is already working well within the existing plan and update it so that it can better reflect Auckland’s diversity and changing population. The refreshed plan will also provide greater direction on what the Council will do to foster thriving, inclusive and resilient communities where everyone is valued, can participate, connect and feel they belong.

Why is the plan being refreshed?

6. In 2018, Council undertook a review of the plan to understand if it was fit for purpose and meeting its aims. The review found that while the plan had successfully encouraged Council’s community-centric practices and networks, the plan should be updated to:

· be more reflective of Auckland’s diverse population

· align with Auckland’s 30-year spatial plan, Auckland Plan 2050

· build leadership for and awareness of the plan

· further embed community-led ways of working across Council

· improve evaluation so Council can be more deliberate and assess the impact it is making.

7. The review also identified the need for Council to do more to engage hard to reach communities, such as Māori, Pacific and minority groups throughout the Auckland region. The refreshed plan needs to reflect and respond to the changing demographics and growing diversity of Auckland’s population.

8. The refresh will build on the foundations of the existing plan and on the findings of the review. We aim to strengthen what is working well and will seek to provide a greater focus on areas where Council could have more impact – such as supporting Aucklanders most in need.

How is the plan being refreshed?

9. The Thriving Communities Refresh Project team facilitated a three-phase engagement process with key internal and external stakeholders to help inform the refresh the plan and to build alignment and ownership for its delivery.

Ngā tūtohunga

Recommendation/s

That the Pacific Peoples Advisory Panel:

a) receive the Thriving Communities update and thank staff for their attendance and presentation.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author	Carol Hayward - Principal Advisor Panels
Authoriser	Nathaniel Yalimaiwai – Lead Officer