I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 26 May 2021

4.30pm

Local Board Chambers
Papakura Service Centre
35 Coles Crescent
Papakura

 

Papakura Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Brent Catchpole

 

Deputy Chairperson

Jan Robinson

 

Members

Felicity Auva'a

 

 

George Hawkins

 

 

Keven Mealamu

 

 

Sue Smurthwaite

 

 

(Quorum 3 members)

 

 

 

Rohin Patel

Democracy Advisor

 

19 May 2021

 

Contact Telephone: 021 914 618

Email: Rohin.Patel@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Papakura Local Board

26 May 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation -  Life Education Trust                                                                     5

8.2     Deputation -  Reading Warrior                                                                            6

8.3     Deputation - Ōpaheke Sports Park - Developing the future cricket stars of our community                                                                                                            6

8.4     Deputation -  Papakura Budgeting Service                                                       6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Governing Body Member's Update                                                                              9

12        Chairperson's Update                                                                                                 11

13        Papakura Local and Multiboard Grants Round Two 2020/2021 grant allocations 13

14        New community lease, landowner approval of structure: Drury United Football Club Incorporated and classification of land at Drury Sports Complex, 20 Victoria Street, Drury                                                                                                                            165

15        Endorsing Business Improvement District (BID) targeted rate for 2021/2022   183

16        Approval for a new private road name at 1 Berwyn Avenue, Takanini               191

17        Approval for four new road names at 121 Grove Road, and five new road names at 104-114 Cosgrave Road in Papakura                                                                      197

18        Local Board Views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters                                                                                                                        209

19        Economic Development Action Plan: Draft for feedback                                     217

20        Urgent decision - Papakura Local Board feedback on the Ministry of Business, Innovation and Employment proposed changes to support effective management of freedom camping in New Zealand                                                                           277

21        Urgent decision - Papakura Local Board feedback on Parliament’s Transport and Infrastructure Committee’s inquiry into congestion pricing in Auckland          283

22        Urgent decision – Papakura Local Board - Grant to ‘Off Broadway Theatre’    289

23        Auckland Unlimited Quarter Two Performance Report                                        293

24        For Information: Reports referred to the Papakura Local Board                         311

25        Papakura Local Board Achievements Register 2019-2022 Political Term          341

26        Papakura Local Board Governance Forward Work Calendar - May 2021           355

27        Papakura Local Board Workshop Records                                                            363

28        Consideration of Extraordinary Items

 


1          Welcome

 

A board member will lead the meeting in prayer.

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Papakura Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 5 May 2021, as true and correct.

 

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation -  Life Education Trust

Te take mō te pūrongo

Purpose of the report

1.       Lincoln Jefferson, CEO of the Life Education Trust, will speak to the trust’s 2020 activities and 2021 aspirations. 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      thank Lincoln Jefferson, CEO of the Life Education Trust, for his presentation.

 

 

8.2       Deputation -  Reading Warrior

Te take mō te pūrongo

Purpose of the report

1.       David Riley, from Reading Warrior, will speak to the project.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      thank David Riley from Reading Warrior for his presentation. 

 

 

8.3       Deputation - Ōpaheke Sports Park - Developing the future cricket stars of our community

Te take mō te pūrongo

Purpose of the report

1.   Bruce Page and Kulina Burgess will speak to the board about their capability to create a state-of-the-art facility to serve the cricket community across Ōpaheke, Counties Manukau.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      thank Bruce Page and Kulina Burgess for their presentation.

 

 

8.4       Deputation -  Papakura Budgeting Service

Te take mō te pūrongo

Purpose of the report

1.   Denise Smith and Trevor Harrison from Papakura Budgeting Service will speak to the board about their accommodation needs.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      thank Denise Smith and Trevor Harrison from Papakura Budgeting Service for their presentation. 

Attachments

a          19 May 2021, Papakura Local Board - Item 8.4 Deputation - Papakura Budgeting Service - Proposal....................................................................... 381

 


 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Papakura Local Board

26 May 2021

 

 

Governing Body Member's Update

File No.: CP2021/05316

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Manurewa and Papakura ward councillors to update the board on Governing Body issues they have been involved with since the previous meeting.

Whakarāpopototanga matua

Executive summary

2.       Standing Orders 5.1.1 and 5.1.2 provides for Governing Body members to update their local board counterparts on regional matters of interest to the board.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive Councillor Angela Dalton and Councillor Daniel Newman’s updates.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

26 May 2021

 

 

Chairperson's Update

File No.: CP2021/05317

 

  

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Papakura Local Board Chairperson to update the local board on issues he has been involved in over the past month.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive the verbal report from the Papakura Local Board Chairperson.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

26 May 2021

 

 

Papakura Local and Multiboard Grants Round Two 2020/2021 grant allocations

File No.: CP2021/05179

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline the applications received for the Papakura Local and Multiboard Grants Round Two 2020/2021.

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received for the Papakura Local and Multiboard Grants Round Two 2020/2021 (refer Attachment B).

3.       The Papakura Local Board adopted the Papakura Local Grants Programme 2020/2021 on 22 April 2020 (PPK/2020/52) (refer Attachment A). The document sets application guidelines for contestable grants submitted to the local board.

4.       The Papakura Local Board has set a total community grants budget of $217,972 for the 2020/2021 financial year.

5.       At the 22 April 2020 business meeting, the Papakura Local Board resolved to allocate $2,268.05 to the Papakura Senior Citizens, from the 2020/2021 community grant budget.

6.       At the August 2020 business meeting, the Papakura Local Board resolved to allocate $2,500 to Badminton New Zealand (PPK/2020/136), from the community grants budget line.

7.       A total of $56,872.74 was allocated in Papakura Local and Multi-Board Grants Round One 2020/2021 and a total of $18,100.00 was allocated in Papakura Small Grants Round One 2020/2021. A total of $11,868.59 was further allocated in Papakura Small Grants Round Two 2020/2021.

8.       The cancelled Carols in the Park event line was added to the grant budget and $1,984.18 was returned from the Pulman worm farm grant. This leaves a balance of $161,346.80 to be allocated to two remaining grant rounds.

9.       Thirty-four applications were received for consideration in Papakura Local Grants Round Two 2020/2021, with a total amount requested of $194,145.44.


 

 

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      agree to fund, part-fund or decline each application received in the Papakura Local Grants and Multiboard Round Two 2020/2021 listed in Table One.

Table one:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2114-202

Auckland Paraplegic and Physically Disabled Association Incorporated

Sport and recreation

Towards advertising, venue hire and wages for Auckland Paraplegic and Physically Disabled Association 1 June 2021 to 31 December 2021

$3,362.04

Eligible

LG2114-208

Papakura Bowling Club Incorporated

Sport and recreation

Towards a technology upgrade at Papakura Bowling Club from 1 June 2021 to 30 June 2021

$3,825.00

Eligible

LG2114-210

New Netball Team Limited

Sport and recreation

Towards venue hire at Bruce Pulman Park on 18 July 2021

$2,000.00

Eligible

LG2114-213

Life Education Trust Counties Manukau

Community

Towards life education and well-being lessons in Papakura schools from 5 July 2021 to 20 August 2021

$14,493.76

Eligible

LG2114-214

Papakura and District Historical Society Incorporated

Historic Heritage

Towards brochures for a heritage walk from 1 September 2021 to 30 June 2022

$2,759.96

Eligible

LG2114-218

Auckland Cambodian Youth and Recreation Trust

Community

Towards volunteer costs and wages for the Auckland Cambodian Youth and Recreation Trust from 1 June 2021 to 31 May 2022

$2,000.00

Eligible

LG2114-219

UpsideDowns Educational Trust

Community

Towards speech and language therapy from 2 June 2021 to 31 May 2022

$4,000.00

Eligible

LG2114-220

Papakura Business Association Incorporated

Community

Towards photography and window stickers for vacant shop windows in Papakura from 14 June 2021 to 22 November 2021

$4,860.00

Eligible

LG2114-221

Youthline Auckland Charitable Trust

Community

Towards training, management and support services for volunteers at Youthline from 1 June 2021 to 31 December 2021

$5,000.00

Eligible

LG2114-222

Graeme Dingle Foundation Auckland

Community

Towards wages at Papakura High School for the Stars programme from 1 June 2021 to 1 October 2021

$5,000.00

Eligible

LG2114-223

Kokako Lodge Trust

Community

Towards a smart TV and mount, speaker and the delivery to Kokako Lodge from 7 June 2021 to 30 June 2021

$3,081.33

Eligible

LG2114-224

Papakura Collective Limited

Sport and recreation

Towards wages for Papakura High School from 1 June 2021 to 31 July 2021

$2,961.00

Eligible

LG2114-226

Badminton New Zealand Federation Incorporated

Sport and recreation

Towards venue hire and shuttlecocks at Counties Manukau Badminton from 23 October 2021 to 25 October 2021

$3,000.00

Eligible

LG2114-227

Auckland Southern District Chinese Association Incorporated

Sport and recreation

Towards venue hire, auditing fee and printer cartridges at St Mary’s Catholic Church from 1 June 2021 to 31 May 2022

$4,910.00

Eligible

LG2114-228

Papakura Business Association Incorporated

Community

Towards printing at the social housing complexes in Papakura from 7 June 2021 to 7 December 2021

$6,008.00

Eligible

LG2114-229

Papakura Kootuitui Trust Board

Community

Towards subsidies for prescriptions, glasses, health consumables and chromebooks at Papakura High School from 1 June 2021 to 14 December 2021

$10,000.00

Eligible

LG2114-230

Tread Lightly Charitable Trust

Environment

Towards facilitation for Tread Lightly Caravan at ACG Strathallan from 21 June 2021 to 28 June 2021

$2,039.00

 Eligible

LG2114-231

Papakura City Football Club Incorporated

Sport and recreation

Towards operational costs for Papakura City Football Club from 1 June 2021 to 31 January 2022

$19,264.79

Eligible

LG2114-233

Gateway Community Trust

Community

Towards sunshades, planter boxes and a fridge at the Papakura Food Hub from 1 June 2021 to 31 December 2021

$12,990.90

Eligible

LG2114-234

Papakura Marae Society Incorporated

Community

Towards children's car seats and volunteer costs at Papakura Marae from 1 May 2021 to 31 December 2021

$5,000.00

Eligible

LG2114-235

Papakura Marae Society Incorporated

Community

Towards training and travel costs at Papakura Marae from 1 May 2021 to 31 December 2021

$5,500.00

Eligible

MB2021-210

YMCA North Incorporated

Community

Towards the delivery cost of three week long sports camps for South Auckland intermediate schools

$5,000.00

Eligible

MB2021-216

Fix Up, Look Sharp

Community

Towards leasing costs for Fix Up, Look Sharp office at 50 Lovegrove Crescent, Ōtara from 2 July 2021 to 4 July 2022

$2,000.00

Eligible

MB2021-220

Shivarchan Senior Citizens Association

Community

Towards venue hire at Shiva Hall from 1 June 2021 to 31 December 2021

$15,000.00

Eligible

MB2021-236

Children's Autism Foundation

Community

Towards overall costs to deliver community workshops and outreach visits between October 2021 to May 2022.

$4,698.66

Eligible

MB2021-240

Empowerment Trust (previously Kidpower Teenpower Fullpower Trust)

Community

Towards the facilitation and delivery costs to deliver the "Kidpower Programme" including the resources kit to schools in the local board area.

$3,400.00

Eligible

MB2021-245

The Operating Theatre Trust

Arts and culture

Towards free theatre tickets for low decile school and early childhood centre children from 25 September 2021 to 31 November 2021

$2,174.00

Eligible

MB2021-253

KidsCan Charitable Trust

Community

Towards programme items food, raincoats, shoes and socks for children attending KidsCan low decile partner schools within the Auckland region

$6,000.00

Eligible

MB2021-264

The Kids for Kids Charitable Trust

Events

Towards National Young Leaders Day (NYLD) production expenses

$2,000.00

Eligible

Total

 

 

 

$162,328.44

 

 

Horopaki

Context

10.     The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

11.     Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme:

The local board grants programme sets out:

·    local board priorities

·    lower priorities for funding

·    exclusions

·    grant types, the number of grant rounds and when these will open and close

·    any additional accountability requirements.

 

12.     The Papakura Local Board adopted the grants programme for 2020/2021 on 22 April 2020 (PPK/2020/52) and will operate three small grants and two local grants rounds for this financial year.

13.     The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

15.     The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

·    local food production and food waste reduction

·    decreasing use of single-occupancy transport options

·    home energy efficiency and community renewable energy generation

·    local tree planting and streamside revegetation

·    education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

17.     The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     Local boards are responsible for the decision-making and allocation of local board community grants. The Papakura Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

19.     Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

20.     A summary of each application received through Papakura Local and Multiboard Grants Round Two, 2020/2021 (refer Attachment B).

Tauākī whakaaweawe Māori

Māori impact statement

21.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grants processes.

22.     Five applicants indicated that they aim to respond to Maori outcomes

Ngā ritenga ā-pūtea

Financial implications

23.     This report presents applications received for the Papakura Local and Multiboard Grants Round Two 2020/2021 (refer Attachment B).

24.     The Papakura Local Board adopted the Papakura Local Grants Programme 2020/2021 on 22 April 2020 (PPK/2020/52) (refer Attachment A). The document sets application guidelines for contestable grants submitted to the local board.

25.     The Papakura Local Board has set a total community grants budget of $217,972 for the 2020/2021 financial year.

26.     At the 22 April 2020 business meeting, the Papakura Local Board resolved to allocate $2,268.05 to the Papakura Senior Citizens, from the 2020/2021 community grant budget.

27.     At the August 2020 business meeting, the Papakura Local Board resolved to allocate $2,500 to Badminton New Zealand (PPK/2020/136), from the community grants budget line.

28.     A total of $56,872.74 was allocated in Papakura Local and Multi-Board Grants Round One 2020/2021 and a total of $18,100.00 was allocated in Papakura Small Grants Round One 2020/2021. A total of $11,868.59 was further allocated in Papakura Small Grants Round Two 2020/2021.

29.     The cancelled Carols in the Park event line was added to the grant budget and $1,984.18 was returned from the Pulman worm farm grant. This leaves a balance of $161,346.80 to be allocated to two remaining grant rounds.

30.     Thirty-four applications were received for consideration in Papakura Local Grants Round Two 2020/2021, with a total amount requested of $194,145.44.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

32.     Following the Papakura Local Board allocating funding for the local and multiboard round two, council staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Grants Programme 2020/2021

23

b

Papakura Local and Multiboard Grants Round Two 2020/2021 grants applications

27

     

Ngā kaihaina

Signatories

Author

James Boyd - Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

26 May 2021

 

 

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Papakura Local Board

26 May 2021

 

 

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Papakura Local Board

26 May 2021

 

 

New community lease, landowner approval of structure: Drury United Football Club Incorporated and classification of land at Drury Sports Complex, 20 Victoria Street, Drury

File No.: CP2021/05485

 

  

 

Te take te pūrongo

Purpose of the report

1.       To seek classification of unclassified reserve land at 20 Victoria Street, Drury.

2.       To seek landowner approval for the siting of a storage container on Drury Sports Complex.

3.       To seek a new community lease to Drury United Football Club Incorporated at Drury Sports Complex, 20 Victoria Street, Drury.

Whakarāpopototanga matua

Executive summary

4.       There are two parcels of land at Drury Sports Complex (as outlined in paragraph 8) that, although not owned by council, have been managed and maintained by council under the Reserves Act 1977 as unclassified recreation reserve land. This report requests that the local board classify these land parcels. One parcel is owned by the Crown (Allotment 390 Parish of Opaheke). The second parcel (Part Allotment 37, Parish of Opaheke) was privately owned land and formal title to this parcel is currently being sought ‘by adverse possession’ by council.

5.       Drury United Football Club Incorporated entered into a lease with the former Papakura District Council in October 2010. The lease expired on 30 September 2020. The club has applied for a new community ground-lease for the group owned building at Drury Sports Complex and approval for a lease over an additional (existing) building formerly owned by United Cricket Club (Counties Manukau) Incorporated.

6.       The football club has also made an application for landowner approval to site a 20ft container on the reserve, adjacent to the cricket club building.

7.       Staff are satisfied the society meets the standards specified and recommend the lease be granted in accordance with the Auckland Council Community Occupancy Guidelines 2012, for the existing clubrooms, the cricket club building and the 20ft container. Staff also recommend that the local board classify the land at Drury Sports Complex as a recreation reserve, as delegated by council in September 2017.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the public notification under the Reserves Act 1977 council’s intention:

b)      subject to a new title for the land being issued in council’s name, and any objections being resolved, classify under Section 16 (2A) of the Reserves Act 1977, Drury Sports Complex legally described as Part Allotment 37 Parish of Opaheke as a recreation reserve (see Attachment A).

c)      to classify, subject to any objections being resolved, under Section 16 (1) of the Reserves Act 1977, Allotment 390 Parish of Opaheke, as a recreation reserve (see Attachment B).

d)      subject to the classification of the land being approved, give landowner approval for the placement of a storage container next to the existing storage shed on Drury Sports Complex, as outlined in yellow and hatched in Attachment C.

e)      note the public notification of council’s intention to lease an area of 311 square meters (more or less) of land describes as Allotment 390 Parish of Opaheke.

f)       subject to the classification of the land being approved and subject to any objections being resolved, grant under Section 54 (1) (b) of the Reserves Act 1977, a new community ground-lease to Drury United Football Club Incorporated (marked in red and hatched on Attachment D) and described as Allotment 390 Parish of Opaheke, subject to the following terms and conditions:

i.            public notification of Auckland Council’s intention to grant a new community lease to Drury United Football Club Incorporated

ii.            term – ten (10) years commencing 1 October 2020 with a single 10-year right-of-renewal and final expiry on 30 September 2040

iii.           rent – one dollar ($1.00) plus GST per annum, if requested

iv.          rent review date – on renewal

v.           permitted use – as a football clubrooms and ancillary purposes

vi.          an additional clause to allow for early termination of the lease when the Drury Sports Complex masterplan is decided and implemented

vii.          the approved community outcomes plan (Attachment E), to be included in the lease agreement as Schedule 3

viii.         note all other terms and conditions be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

g)      delegate to the Papakura Local Board chairperson, following public notification of the classification of the land and grant of the lease, the authority to appoint a hearings panel to consider objections, and to decide.

 

Horopaki

Context

Land, lease and buildings

8.       Drury Sports Complex, 20 Victoria Street, Drury is made up of two parcels of land: Allotment 390 Parish of Opaheke and Part Allotment 37 Parish of Opaheke. Both parcels are held under the Reserves Act 1977 as unclassified recreation reserve (see Attachments A and B).  As these unclassified areas of land are identified council is correcting these oversights and requesting local boards to formally classify them under the appropriate section of the Reserves Act 1977.

9.       The parcel of land Part Allotment 37 is managed by council and formal title to the land is currently being sought by adverse possession. The land is the subject of an application for an easement by Watercare Services Limited, that wishes to install pipe infrastructure to service the nearby new subdivision. When council staff find land that is not correctly classified, steps are taken to rectify this before further action or approvals are given. This parcel of land is also identified as unclassified recreation reserve. To assist land advisory services the formal classification of the land is included in this report.

10.     The land at Drury Sports Complex is legally described as Part Allotment 390 Parish of Opaheke comprising 8.37 hectares and is held by the Crown and vested in Auckland Council under the Reserves Act 1977 as an unclassified recreation reserve. Auckland Council on 28 September 2017, delegated decision-making under the Reserves Act 1977 to local boards the power to classify a Department of Conservation owned reserve which is either vested in trust in the council or controlled and managed by the council.

11.     The existing lease is for the group-owned clubroom building. The building is reasonably maintained although a lot of equipment is currently stored in the main area and the manager’s office, making the area very cluttered and unable to be used for large gatherings that would normally be held by the club. The annual external washing of the building was delayed due to the Covid-19 lockdowns and Auckland’s water shortage.

  

Drury United Football Club

12.     The football club has applied for a ground-lease for their existing clubrooms and the nearby storage garage currently owned by United Cricket Counties Manukau Incorporated. The cricket club have relocated to Opaheke Sports Park and no longer have a need for the storage facility at Drury. United Cricket Counties Manukau have agreed to relinquish ownership of the storage facility to Drury United Football who wish to include this building within their leased area.

United Cricket (Counties Manukau) Club

13.     There is no park management plan for this reserve; therefore, public notification and iwi engagement on the proposed lease is required under the Reserves Act 1977.

The tenant

14.     Drury United Football Club Incorporated registered under the Incorporated Societies Act 1908 in September 1992. The aims of the club are to: foster and encourage a knowledge of the game of football; promote and develop, to the highest level, the game of football; and actively promote and encourage club spirit and companionship by arranging and conducting non-football related social gatherings.

15.     The club started in 1986 with two teams, based at Drury Primary School and moved to Drury Sports Complex when it opened in 1987. The club merged with Kingseat Football Club in 2009. The club has grown steadily since its beginning and regularly fields 25 to 30 teams.  The club now employs a director of football and has a part-time paid administrator.  Members have gone on to play in Northern Region Football League men’s and women’s senior teams, and Auckland Football Federation football and futsal regional representative teams.

16.     One part-time paid staff member works 10 to 20 hours each week and the club’s 46 part-time volunteers provide in excess of 155 hours of support each week. The club has 237 members – 85% male and 15% female with most members aged between five and 50 years of age. Fifty-four percent of members identify as NZ European, 14% Indian, 11% Māori and the remaining are Pacific Island, Asian and other.

17.     Drury United Football Club is funded by way of grants and membership fees.

Storage container

18.     The football club has applied for landowner approval to locate a 20-foot shipping container, that was gifted to the club from a local resident, on the reserve.

19.     The container will serve as additional storage for the football club. The container will be used to store junior goals, clothing, balls, sponsor signs, inflatable pitch, three gazebos, training equipment (cones, hurdles, standing men, ladders, hoops, pop up goals) and goal nets.

20.     The club will undertake visual treatment of the container to ensure it is visually sympathetic to the surrounding area. The club plans to include the club logo and will not be using metallic colours.  A concept plan will be provided to council.

21.     The container will be positioned on the left hand-side of the existing garage (as indicated in green on the annotated image below).

Birds-eye view of proposed container location next to existing shed

22.     The container will be included in the leased area to the football club with the expectation that on-going maintenance of the container is the responsibility of the club (see Attachment C).

Tātaritanga me ngā tohutohu

Analysis and advice

23.     Auckland Council’s Community Occupancy Guidelines 2012 (the guidelines) sets out the criteria for applicants, guides local board decision-making and outlines the standard terms and conditions of community leases.

24.     Under the guidelines, groups that own their own buildings have an automatic right to reapply for a new lease at the end of the occupancy term. A right that Drury United Football Club Incorporated is exercising for their existing site. They have also requested a ground-lease for the existing garage that sits adjacent to their clubrooms. The garage had been owned by United Cricket Club (Counties Manukau) Incorporated.  This club has now relocated to Opaheke Sports Fields and are willing to pass ownership of the garage to the football club.

25.     It is recommended that a new ground-lease be granted from the end of the existing occupancy term for the standard term of 10 years plus one 10-year right of renewal. This is in line with the guidelines for a group-owned building.

26.     Local boards have discretion to vary the term of the lease if it wishes. The guidelines suggest that where a term is varied, it aligns to one of the recommended terms in the Community Occupancy Guidelines 2012.

27.     After assessing the lease application and meeting with the tenant, staff have determined that the group qualifies for a new community lease because the:

i.           activity of the club supports the Papakura Local Board Plan 2017 outcome: people in Papakura lead active, healthy and connected lives

ii.          Drury United Football Club are not in breach of the current occupancy agreement

iii.         the group’s financial accounts have sufficient reserves to cover its operating costs with no declared conditional liabilities

iv.         the premises meet the needs of the local community.

28.     A community outcomes plan has been agreed to by the club (see attachment B), in alignment with the Community Occupancy Guidelines 2012.  It will be attached to the lease agreement as the Third Schedule.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29.     No impact on greenhouse gas emissions is expected from the recommendation as the proposal continues existing activities and does not introduce any new sources of emissions.

30.     Climate change has the potential to impact the buildings as they sit adjacent to a flood plain zone.

20 Victoria Street, Drury

31.     Note:  A flood happens when heavy rainfall overwhelms the capacity of natural or designed drainage systems. Floods become dangerous if the water is very deep, or travelling very fast, or if the flood waters have risen very quickly, or if they contain debris like tree branches and sheets of iron.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

32.     The Rima Sports Parks Facilities Co-ordinator accompanied the lease specialist on the site visit to the property on 9 October 2020.

33.     Staff have assessed the landowner approval application for the container and sought feedback from Parks and Places Specialist, Parks Planning, Senior Sports Parks Specialist, Senior Urban Forest Specialist, Sport and Recreation Lead, Principal Sports Parks Advisor and Community Leasing Specialist.

34.     The specialists were all supportive of the container onsite.

35.     The proposed lease has no identified impact on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the advice in this report.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

36.     The recommendations in this report are within local boards’ allocated authority relating to the local recreation, sports and community facilities.

37.     This lease is item 410 on the approved 2020/2021 community leasing work programme and was reported to the Papakura Local Board via the Community Facilities Monthly Updates of 21 October, 18 November and 9 December 2020.

Tauākī whakaaweawe Māori

Māori impact statement

38.     A presentation was made to the Parks South-Central Mana Whenua Forum hui of 28 October 2020. No obligations were recorded by the members present.

Ngā ritenga ā-pūtea

Financial implications

39.     All costs involved in the advertising of the intention to lease, and any subsequent local board hearing, are borne by Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     The granting of a new community leases to Drury United Football Club allows them to continue to provide services to the local, and wider communities.

41.     There are no known risks associated with the granting of this new community lease.

Ngā koringa ā-muri

Next steps

42.     Subject to approval by the local board the lease agreement will be prepared for signing by the tenant.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site Map - Classification Allot 37 at 20 Victoria Street, Drury

173

b

Site Map - Classification Allot 390 at 20 Victoria Street, Drury

175

c

Site Map - 20 Victoria Street, Drury

177

d

Site Map - 20 Victoria Street, Drury

179

e

Community Outcomes Plan - Drury United Football Club Incorporated

181

     

Ngā kaihaina

Signatories

Author

Jenny Young - Community Lease Advisor

Authorisers

Taryn Crewe - Financial Planning Manager - Council Parent

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

26 May 2021

 

 

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Papakura Local Board

26 May 2021

 

 

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Papakura Local Board

26 May 2021

 

 

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Papakura Local Board

26 May 2021

 

 

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Papakura Local Board

26 May 2021

 

 

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PDF Creator


Papakura Local Board

26 May 2021

 

 

Endorsing Business Improvement District (BID) targeted rate for 2021/2022

File No.: CP2021/03819

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To recommend to the Governing Body the setting of the targeted rate for the Papakura Town Centre Business Improvement District (BID) programme for the 2021/2022 financial year.

Whakarāpopototanga matua

Executive summary

2.       Business Improvement Districts (BIDs) are rohe within Tāmaki Makaurau where local business and property owners have agreed to work together to improve their business environment, encourage resilience and attract new businesses and customers.

3.       Auckland Council supports business associations operating BID programmes, including Papakura Business Association (PBA), by collecting a targeted rate from commercial properties within a defined geographic area. The funds from the targeted rate are then provided by way of a BID grant to the relevant business association.

4.       Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body.

5.       Each business association operating a BID programme sets the BID grant amount at its Annual General Meeting (AGM) when members vote to approve an operational budget for the following financial year. This budget funds the implementation of a business plan that delivers programmes based on each BID’s strategic priorities.

6.       PBA members approved a BID grant sum of $250,000 for 2021/2022. This figure is unchanged from the current financial year.

7.       The business associations operating BID programmes are incorporated societies that are independent of the council. However, to sustain public trust and confidence in the council, there needs to be a balance between the independence of the business association and the accountability for monies collected by a public sector organisation.

8.       For the council to be confident that the funds provided to the BIDs are being used appropriately, the council requires the BIDs to comply with the Business Improvement District (BID) Policy (2016) (Kaupapa Here ā-Rohe Whakapiki Pakihi).

9.       The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds.

10.     Staff are satisfied PBA sufficiently complies with the BID Policy.

11.     Staff propose the Papakura Local Board receives this report and recommends to the Governing Body the striking (setting) of the BID targeted rate sought by PBA as part of the council’s Annual Budget 2021/2022 decision-making.

12.     After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2021. This enables PBA to implement programmes that contribute to a vibrant and prosperous local economy, thereby supporting the aspirations of the Papakura Local Board Plan 2020.

13.     PBA, like all BID-operating business associations, will continue to play an important role in supporting its members facing two global challenges. Firstly, a BID programme can support local businesses to mitigate some of the economic flow-on effects from the COVID-19 lockdowns through business resilience and recovery initiatives. Secondly, a BID programme can also facilitate opportunities that address the climate change emergency, with a focus on sustainability.

 

Ngā tūtohunga

Recommendation

That the Papakura Local Board:

a)      recommends to the Governing Body the setting of the targeted rate for inclusion in the Annual Budget 2021/2022 for the following Business Improvement District (BID) programme:

(i)         $250,000 for Papakura Business Association.

 

Horopaki

Context

BID programmes promote economic well-being and collaboration with the council

14.     The Auckland Council Growth Model 2021-2051 reports Tāmaki Makaurau is projected to include approximately 660,000 more people in the next 30 years. This level of population growth presents challenges and opportunities for Auckland town centres and commercial precincts.

15.     Business Improvement Districts (BIDs) are rohe within Auckland, including Papakura Town Centre, where local business and property owners have agreed to work together, with support from the council, to improve their business environment, promote economic resilience and attract new businesses and customers.

16.     BID programmes provide the opportunity for the council group to partner with business associations, including PBA, to seize on the opportunities from Auckland’s growth.

17.     BID programmes encourage collaboration to achieve greater local outcomes. They provide a mechanism to enable local boards to engage with the business sector in local town centres and business areas in a co-ordinated way.

BIDs provide essential support in building business resilience and aiding economic recovery

18.     The economy continues to be impacted by the flow-on effects from the COVID-19 pandemic and related lockdowns, affecting both retail-based town centres and industrial precincts.

19.     BID programme-operating business associations provide the local business leadership required to help their members to mitigate some of the economic effects of the pandemic through business resilience and recovery initiatives.

BIDs are funded by a targeted rate on business ratepayers within a set area

20.     BID programmes are funded by a targeted rate applied to all commercially rated properties within a designated area around a town centre or commercial precinct.

21.     Auckland Council supports business associations operating BID programmes by collecting the targeted rates and providing these funds, in their entirety, by way of a BID grant to the relevant business association.

22.     This revenue is paid to the business association every quarter to provide a regular and sustainable income stream to implement an agreed work programme.

The BID Policy is the mechanism to ensure accountability for BID targeted rates

23.     Auckland Council’s Business Improvement District (BID) Policy (2016) (Kaupapa Here ā-Rohe Whakapiki Pakihi) ensures accountability for BID targeted rate funding and encourages good governance and programme management.

24.     The policy outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, amalgamating and disestablishing BIDs; determines rating mechanisms; prescribes operating standards and guidelines; and sets accountability requirements.

 

Diagram A: From calculation to approval, how the BID targeted rate is set.

The business association sets the BID grant amount to deliver its work programme

25.     BID-operating business associations are provided with a rate modelling spreadsheet to help with their budget decision-making. The spreadsheet models any proposed changes to their current BID grant amount and, most importantly, how that influences the BID targeted rate for everyone who will pay it. When considering a change to the BID grant amount, business associations must take into account what the local business and property owners can afford.

26.     Each BID-operating business association prepares an annual business plan for the following financial year that will deliver programmes based on their strategic priorities and financial parameters.

27.     The cost of implementing that business plan is set out in an annual budget that the association’s board (governing committee) agrees will be recommended for approval by the business association membership.

28.     The AGM provides the forum where members vote to approve the operational budget and, in doing so, set the requisite BID grant amount for the following financial year.

Local boards are responsible for recommending the targeted rate if a BID complies with the BID Policy

29.     Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body. The local board should recommend the setting of the targeted rate if it is satisfied that the BID is sufficiently complying with the BID Policy.

30.     The Papakura Local Board approved a similar recommendation for the Papakura Town Centre BID programme last year (resolution number PPK/2020/73), as did 17 other local boards that have BID programmes operating in their rohe.

The Governing Body sets the targeted rate when it approves the Annual Budget

31.     The recommendation in this report is put into effect with the Governing Body’s approval of the Annual Budget 2021/2022 and its striking (setting) of the targeted rate.

32.     In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorised to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

 

Tātaritanga me ngā tohutohu

Analysis and advice

33.     BID programmes are operated by independent business associations, and their programmes and services are provided according to their members’ stated priorities. In recognition of their independent status, the BID Policy does not prescribe standards for programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

Papakura Business Association complies with the BID Policy

34.     Staff are satisfied that PBA has sufficiently met the requirements of the BID Policy.

35.     Staff require BID-operating business associations to provide to the council the following documents, and stay in touch with their local board at least once a year:

·   Current strategic plan – evidence of achievable medium- to long-term opportunities.

·   Audited accounts – assurance that the BID-operating business association is managing its members’ BID targeted rate funds responsibly.

·   Annual report on the year just completed – evidence that programmes are addressing priority issues that benefit BID targeted ratepayers.

·   Business plan for the coming year – detailed one-year programme, based on the strategic plan, to be resourced and achieved.

·   Indicative budget for the following year – Auckland Council’s Annual Budget requires targeted rates to be identified a year in advance to inform the budgeting process which sets all rates.

·   Board Charter – establishes guidelines for effective board governance and positive relationships between the association and its members.

·   Annual Accountability Agreement – certification that these requirements have been met.

·   Programme Agreement – a good faith agreement between each BID-operating business association and the council that sets basic parameters of the council-business association relationship.

·   AGM minutes – the provisional minutes of each business association’s 2020 AGM meeting which contain the resolution, voted on by members, confirming the BID grant amount for the 2021/2022 financial year.

 

36.     In addition, BID-operating business associations are required to inform the council staff of progress with other compliance requirements, including:

·   Incorporated Society registration of the business association along with all required documents up to date and filed.

·   Resolving problems or issues, if any, that have an impact on the governance or operation of the BID programme.

 

37.     The BID Policy sets an annual compliance deadline of 10 March for the information to be forwarded to the council, as summarised in the table below.

 

 

 

 

 

 

Table 1: Business association’s compliance with the BID Policy as of 10 March 2021

 

Requirement

Financial Year 2019/2020

Papakura Business Association

Strategic Plan*

PBA’s 2018 Strategic Plan is under review.

Audited financials

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Annual Report

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Business Plan

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Indicative budget

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Board Charter

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Annual Accountability Agreement

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Annual meeting w/ local board

25 November 2020

Programme Agreement

·      valid to June 2023

Incorporated society registration

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

2020 AGM minutes (provisional)

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Resolving problems or issues

Nothing to record

 

38.     As Papakura Business Association has sufficiently complied with the BID Policy, staff advise the local board to recommend to the Governing Body the setting of the targeted rate.

 

 

Papakura Business Association retains the same BID grant amount for 2021/2022

39.     The amount of PBA’s proposed BID targeted rate for 2021/2022 - $250,000 – is unchanged from the current financial year.

40.     PBA last increased its BID targeted rate in 2018, following a successful BID boundary expansion.

41.     Across Tāmaki Makaurau’s 50 BID-operating business associations, 21 increased their targeted rates for 2021/2022 with the percentage increase ranging from 1.7% to 10%. One BID reduced its income after a one-off increase in 2020/2021 to fund America’s Cup-related activities.

Table 2: BID targeted rate comparison: 2021/2022 c.f. 2020/2021

 

 

BID

 

2021/2022

 

2020/2021

 

Increase / %

 

 

Papakura Business Association

 

 

 

$250,000

 

 

 

$250,000

 

 

NIL

LAST INCREASED: 2018

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

42.     Through targeted rate-funded advocacy and activities, BID-operating business associations promote and often facilitate environmental sustainability programmes.

43.     From running carbon-reducing ‘shop local’ campaigns to promoting online channels and championing waste reduction and recovery programmes, there are many examples of BID programmes leading the local business sector’s response to the climate change emergency.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

44.     Advocacy is a key service provided by business associations and those with BID programme-funded personnel are at an advantage. The BIDs ensure the views and ambitions of their members are provided to elected representatives and council teams, including CCOs, on those policies, plans, programmes and projects that impact them.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

45.     The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member (or alternates) can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

Visions, plans aligned

46.     Papakura’s business association and local board share an interest in the local rohe and are ambitious for its future and its people. They also share goals that include economic prosperity, community identity, placemaking and pride.

47.     Papakura Town Centre’s BID programme tangibly supports the vision and aspirations of the Papakura Local Board Plan 2020, best expressed in Outcome 1:  A vibrant and prosperous local economy.

Local rohe, local benefit, local funding

48.     Recommending that the Governing Body sets the targeted rate for Papakura Business Association means that this BID programme will continue to be funded from targeted rates on commercial properties in its rohe. It will provide services in accordance with its members’ priorities as stated in its strategic plan.

49.     Papakura Local Board is among several local boards which provide additional funding to local business associations, however accountability for any grants is set by funding agreements between the local board and the business association. Those contractual obligations are separate from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori

Māori impact statement

50.     Papakura boasts the largest suburban Māori population in New Zealand, with 26.8% of Papakura residents being Māori (SOURCE: 2018 CENSUS). Working in partnership with local marae presents an opportunity to advance Māori economic development within the township and beyond.

Ngā ritenga ā-pūtea

Financial implications

51.     There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in the district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the association every quarter.

52.     The targeted rate is payable by the owners of the commercial properties within the geographic area of the individual BID programmes.  In practice, this cost is often passed on to the business owners who occupy these properties.  This cost may be harder to meet at a time when businesses continue to be financially impacted by the flow-on effects of the COVID-19 lockdown restrictions. 

53.     The council last year extended its Rates Remission and Postponement Policy to commercial property owners as part of the Annual Budget 2020/2021 to help mitigate the impact of the targeted rate on those who are struggling financially. This policy will continue for the 2021/2022 financial year.

54.     If the Governing Body agrees with the BID targeted rate proposed by the business association, the cost of the grant will be met from the existing operational budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

55.     There are no direct financial risks to the local board or the council that could result from this recommendation to endorse the BID targeted rate for PBA.

56.     To sustain public trust and confidence in the council, there needs to be a balance between the independence of the BID-operating business association and the accountability for monies collected by a public sector organisation.

57.     The rules and obligations of the BID Policy are intended to help minimise the potential for business associations to misuse BID targeted rate funds by requiring each business association to plan for their intended use, report on its activities to its members and to have its accounts audited.

58.     The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds.

59.     Economic disruption created by the flow-on effects of COVID-19 lockdowns will continue to be felt in Auckland’s town centres and business precincts. The BID programme is an internationally proven approach to engage and empower local businesses.

Ngā koringa ā-muri

Next steps

60.     If the local board supports this report, it will recommend to the Governing Body that the BID targeted rate be set as part of the Annual Budget 2021/2022.

61.     After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2021, to PBA. This enables the business association to implement programmes that improve the local business environment, support businesses as they recover from the flow-on effects of COVID-19 lockdowns and help address the climate change emergency through sustainability initiatives.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Paul Thompson - BID Senior Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

26 May 2021

 

 

Approval for a new private road name at 1 Berwyn Avenue, Takanini

File No.: CP2021/06245

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Papakura Local Board to name a new private road, being a commonly owned access lot (COAL), created by way of a subdivision development at 1 Berwyn Avenue, Takanini.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

3.       The site owner and applicant, Kirsty Merriman, has proposed the names presented below for consideration by the local board.

4.       The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana whenua have been consulted in the manner required by the Guidelines.

5.       The proposed names for the new private road at 1 Berwyn Avenue, Takanini, are:

·    Whakarato Way (applicant’s preference)

·    Takohanga Way (alternative)

·    Arby Way (alternative)

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      approve the name Whakarato Way (applicant’s preference) for the new private road created by way of subdivision at 1 Berwyn Avenue, Takanini, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60330775 and SUB60330777).

 

Horopaki

Context

6.       Resource consent reference BUN60330775 (subdivision reference number SUB60330777) was issued in October 2019 for the construction of 14 new residential freehold units and a commonly owned access lot (COAL).

7.       Site and location plans of the development can be found in Attachment A of the agenda report.

8.       In accordance with the Standards, any road including private ways, COALs, and right of ways, that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

9.       Therefore, in this development, the COAL requires a road name because it serves more than five lots.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

11.     The Guidelines provide for road names to reflect one of the following local themes, with the use of Maori names being actively encouraged:

·   a historical, cultural, or ancestral linkage to an area; or

·   a particular landscape, environmental or biodiversity theme or feature; or

·   an existing (or introduced) thematic identity in the area.

12.     The applicants name choices reflect themes of service, support and responsibility and are set out in the table below, along with an explanation as to what the names mean and how they link to the local area:

Proposed name

Meaning (as described by applicant)

 

Whakarato Way (Applicant preferred)

This means to provide, or to serve, or to allocate.

The theme of service to others is a good link to us as people working together and also representing the purpose of the original land where food was supplied to Papakura and Auckland

Takohanga Way (Alternative 1)

Meaning responsibility.

The people of the original area provided the food and fruit to Papakura and Auckland, they had a ‘responsibility’. In the same theme, my development has also been designed in a ‘responsible’ manner: inclusive of local biodiversity, quality design, accessible to residents of all physical ability levels.

Arby Way

(Alternative 2)

The name of the kitten (now cat), that I found under a date palm tree by a Mosque in Doha, Qatar, during the early stages of this development. She ’supported’ me in the early planning stages of this project when I lived in the Middle East.

 

13.     Assessment: All the name options listed in the table above have been assessed by the Council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity.  It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

14.     Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

15.     Road Type: ‘Way’ is an acceptable road type for the new private road, suiting the form and layout of the COAL.

16.     Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

18.     The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

20.     To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate.  The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

21.     On 28th April 2021 mana whenua were contacted by council on behalf of the applicant, through the Resource Consent department’s central facilitation process, as set out in the Guidelines. Representatives of the following groups with an interest in the general area were contacted:

·    Ngāi Tai Ki Tāmaki (Ngāi Tai ki Tāmaki Tribal Trust)

·    Ngāti Tamaoho

·    Te Ākitai Waiohua (Te Ākitai Waiohua Iwi Authority)

·    Te Ahiwaru – Waiohua (Makaurau Marae Māori Trust)

·    Ngāti Te Ata Waiohua (Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua)

·    Ngāti Pāoa (Ngāti Paoa Iwi Trust and Ngāti Paoa Trust Board)

·    Ngāti Maru (Ngāti Maru Rūnanga Trust)

·    Ngāti Tamaterā (Ngāti Tamaterā Settlement Trust

·    Ngāti Whanaunga (Ngāti Whanaunga Incorporated)

·    Waikato – Tainui (Te Whakakitenga o Waikato Incorporated)

22.     By the close of the consultation period, no responses, comments, or feedback were received. Dependent on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua.

23.     This site is not listed as a site of significance to mana whenua but the applicant has proposed two Te Reo Māori names that were not met with any objections.

Ngā ritenga ā-pūtea

Financial implications

24.     The road naming process does not raise any financial implications for the Council.

25.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

27.     Approved road names are notified to LINZ which records them on its New Zealand wide land information database.  LINZ provides all updated information to other users, including emergency services.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site and Location Plans

195

     

Ngā kaihaina

Signatories

Author

Emerald James - Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

26 May 2021

 

 

PDF Creator


Papakura Local Board

26 May 2021

 

 

Approval for four new road names at 121 Grove Road, and five new road names at 104-114 Cosgrave Road in Papakura

File No.: CP2021/06432

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Papakura Local Board to:

a)   name two new public roads at 121 Grove Road and one new public road at 104-114 Cosgrave Road in Papakura.

b)   use the existing names for two existing roads (‘Kaha Road’ and ‘Kairākau Street’) at 121 Grove Road, and four existing roads (‘Taiaha Street’, ‘Clayden Shuttleworth Street’, ‘Fredrick Hanson Road’, and ‘John Gray Street’) at 104-114 Cosgrave Road in Papakura.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

3.       The applicant, Maven Associates Limited, has proposed the names presented below for consideration by the Local Board. These include names suggested by Ngāti Pāoa.

4.       The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana Whenua have been consulted in the manner required by the Guidelines.

5.       The proposed names for the new public roads and those roads to be extended at 121 Grove Road, and 104-114 Cosgrave Road are:

121 Grove Road, Papakura

Table 1: Applicant’s proposed names for the two new public roads at 121 Grove Road, Papakura

Road Ref

Applicants Preferred Name

Alternative 1

Alternative 2

ROAD 2

Combat Street

Hōia Street

Hoera Wharepunga Street

ROAD 4

Ope Taua Street

Haora Tipa Street

Heihei Street

 

 

 

 

 

 

 

 

Table 2: Roads to be extended at 121 Grove Road, Papakura

Road Reference

Applicants Preferred Name

Road 1 (Extension)

Proposed to use existing name

Kaha Road

Road 3 (Extension)

Proposed to use existing name

Kairākau Street

 

104-114 Cosgrave Road, Papakura

Table 3: Applicant’s proposed names for the new public road at 104-114 Cosgrave Road, Papakura

Road Ref

APPLICANT PREFERRED NAME

ALTERNATIVE 1

ALTERNATIVE 2

ROAD 1

Corporal Street

Kahika Tū Street

Te Ika a Whiro Street

 

Table 4: Roads to be extended at 104-114 Cosgrave Road, Papakura

Road Reference

Applicants Preferred Name

Road 2 (Extension)

Proposed to use existing name

Taiaha Street

Road 3 (Extension)

Proposed to use existing name

Clayden Shuttleworth Street

Road 4 (Extension)

Proposed to use existing name

Fredrick Hanson Road

Road 5 (Extension)

Proposed to use existing name

John Gray Street

 

6.       Ngāti Pāoa have suggested the following additional option to be used for any of the new roads (ROAD 2, ROAD 4, or ROAD 1)

·    Te Paepaetahi Street

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      approves the following two names for the new public roads created by way of subdivision at 121 Grove Road, Papakura, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60354686 and SUB60354688):

i.   ROAD 2: Combat Street (applicant’s preferred name)

ii.  ROAD 4: Ope Taua Street (applicant’s preferred name)

b)      approve the name ‘Kaha Road’ for the new extension (Road 1 being the continuation of the existing Kaha Road) created by way of subdivision at 121 Grove Road, Papakura, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60354686 and SUB60354688).

c)      approve the name ‘Kairākau Street’ for the new extension (Road 3 being the continuation of the existing Kairākau Street) created by way of subdivision at 121 Grove Road, Papakura, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60354686 and SUB60354688).

d)      approve the name Corporal Street (applicant’s preferred name) for the new public ROAD 1 at 104-114 Cosgrave Road, Papakura, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60358031 and SUB60358035).

e)      approve the name ‘Taiaha Street’ for the new extension (Road 2 being the continuation of the existing Taiaha Street) created by way of subdivision at 104-114 Cosgrave Road, Papakura, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60358031 and SUB60358035).

f)       approve the name ‘Clayden Shuttleworth Street’ for the new extension (Road 3 being the continuation of the existing Clayden Shuttleworth Street) created by way of subdivision at 104-114 Cosgrave Road, Papakura, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60358031 and SUB60358035).

g)      approve the name ‘Fredrick Hanson Road’ for the new extension (Road 4 being the continuation of the existing Fredrick Hanson Road) created by way of subdivision at 104-114 Cosgrave Road, Papakura, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60358031 and SUB60358035).

h)      approve the name ‘John Gray Street’ for the new extension (Road 5 being the continuation of the existing John Gray Street) created by way of subdivision at 104-114 Cosgrave Road, Papakura, in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60358031 and SUB60358035).

Horopaki

Context

7.       Site and location plans of the development can be found in Attachment A and Attachment B.

8.       The two developments are applied for within the one report given the close proximity of the sites.

9.       121 Grove Road, Papakura

Resource consent reference BUN60354686 (subdivision reference number SUB60354688) was issued in September 2020 for the construction of 63 dwellings, four public roads, and two commonly owned access lots (COAL).

10.     Two of the public roads are new roads and are required to be named.

11.     The other two of the public roads (Road 1 and Road 3) are extensions to existing roads (‘Kaha Road’ and ‘Kairākau Street’ approved through resolution number PPK/2019/213). Formal approval is required from the local board in order to extend the existing road names onto the newly created section of roads.

12.     COAL 1 will serve as a rear vehicle accessway with lots 1-16 taking their addresses from the surrounding main roads, and COAL 2 will serve less than five lots, both COALs do not require a name.

13.     104-114 Cosgrave Road, Papakura

Resource consent reference BUN60358031 (subdivision reference number SUB60358035) was issued in September 2020 for the construction of 176 dwellings, five public roads, three commonly owned access lots (COAL), and one pedestrian accessway.

14.     One public road is a new road and is required to be named.

15.     The other four of these public roads (Roads 2 - 5) are extensions to existing roads (‘Taiaha Street’, ‘Clayden Shuttleworth Street’, ‘Fredrick Hanson Road’, and ‘John Gray Street’ approved through resolution number PPK/2019/213). Formal approval is required from the local board in order to extend the existing road names onto the newly created section of roads.

16.     As all three COALs will serve as rear vehicle accessways with all the lots taking their addresses from the main surrounding roads, names are not required.

Tātaritanga me ngā tohutohu

Analysis and advice

17.     The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval

18.     The Guidelines provide for road names to reflect one of the following local themes with the use of Maori names being actively encouraged:

·   a historical, cultural, or ancestral linkage to an area; or

·   a particular landscape, environmental or biodiversity theme or feature; or

·   an existing (or introduced) thematic identity in the area.

19.     The Applicant’s proposed names and meanings are set out in the table below for the two developments:

121 Grove Road, Papakura

Table 5: Proposed names and meanings for the new public roads at 121 Grove Road

Road number

Proposed name

Meaning (as described by applicant)

ROAD 2

Combat Street

(Applicant preferred)

A contest between individuals, military theme.

Hōia Street

(Alternative 1)

Translate to “Military” in English. Name derived from the military connection to the area.

Hoera Wharepunga Street

(Alternative 2)

A major Ngāti Pāoa chief recognised by a Government report from 1862 for retaining their loyalty to the Crown.

Name suggested by Ngāti Pāoa.

ROAD 4

Ope Taua Street

(Applicant preferred)

Translate to “Army” in English. Name derived from the military connection to the area.

Haora Tipa Street

(Alternative 1)

A major Ngāti Pāoa chief recognised by a Government report from 1862 for retaining their loyalty to the Crown.

Name suggested by Ngāti Pāoa.

Heihei Street

(Alternative 2)

Maori word meaning: (noun) hen, chook, fowl, chicken. In reference to the farm animals living in the area.

 

 

 

 

 

 

Table 6: Roads to be extended and the meanings of the existing names at 121 Grove Road

Road Number

Applicants Preferred Name

Meaning

Road 1 (Extension)

Proposed to use existing name

Kaha Road

Māori word meaning to be courageous and capable. A leadership trait. This provides connection with the military theme (local significance) and Te Reo.

Name originally approved through resolution number PPK/2019/213

Road 3 (Extension)

Proposed to use existing name

Kairākau Street

Māori word meaning army of experienced warriors. Paying homage to the NZDF, and many Māori graduate fighters. This provides connection with the military theme (local significance) and Te Reo.

Name originally approved through resolution number PPK/2019/213

20.     104-114 Cosgrave Road, Papakura

Table 7: Proposed names and meanings for the new public road at 104-114 Cosgrove Road

Road number

Proposed name

Meaning (as described by applicant)

ROAD 1

Corporal Street (Applicant preferred)

Army Rank, military theme

Kahika Tū Street

(Alternative 1)

Paying homage to chiefs or leaders

Te Ika a Whiro Street

(Alternative 2)

An experienced warrior or war veteran. Speaks to the many not the few.

Table 8: Roads to be extended and the meanings of the existing names at 104-114 Cosgrove Road.

Road Number

Applicants Preferred Name

Meaning

Road 2 (Extension)

Proposed to use existing name

Taiaha Street

The Commando crest consists of two stylised silver ferns, two commando knives in the guard position and a taiaha at the ready position. The combination of these elements symbolises the attributes and skills that a Commando must achieve and maintain.

Name originally approved through resolution number PPK/2019/213.

Road 3 (Extension)

Proposed to use existing name

Clayden Shuttleworth Street

One of the Commanders of Units raised at Papakura in WW2.
Lieutenant Colonel Clayden Shuttleworth (DSO, mid). Born: Wakefield, Nelson, 19 Jan 1907; Regular soldier; CO 24 Battalion 1 Feb 1940
30 Nov 1941; PoW 30 Nov 1941. Died 1945.

Name originally approved through resolution number PPK/2019/213.

Road 4 (Extension)

Proposed to use existing name

Fredrick Hanson Road

Born: Levin, 1896; resident engineer, Main Highways Board; Wellington Regiment on First World War; Officer Commanding7th Field Company Jan 1940Sept 1941; CRE 2 NZ Div May1941, Oct 1941Apr 1944, Nov 1944Jan 1946; Chief Engineer,2 NZEF, 194346; Three times wounded; Commissioner or Works. Died 1979.

Name originally approved through resolution number PPK/2019/213.

Road 5 (Extension)

Proposed to use existing name

John Gray Street

One of the Commanders of Units raised at Papakura in WW2.
Brigadier John Russell Gray (ED, mid). Born: Wellington 7 Aug 1900; barrister and solicitor; CO 18 Battalion Sep 1939
Nov 1941, MarJun 1942; Commanded 4th Brigade 29 Jun – 5 Jul 1942; killed in action 5 Jul 1942.

Name originally approved through resolution number PPK/2019/213.

21.     Ngāti Pāoa have also suggested additional names to be used for any of the new roads (ROAD 2, ROAD 4, or ROAD 1):

Table 9: Ngāti Pāoa suggested name

Proposed name

Meaning (as described by Ngāti Pāoa)

Te Paepaetahi Street

A ridge near the Wairoa river where there is a look-out place (okiokinga) still known as Te Paepaetahi, whence can be seen the waters of the Papakura creek Pāhurihuri or better known as Pāhurehure.

22.     Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

23.     Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

24.     Road Type: All road types are acceptable, suiting the form and layout of each public road.

25.     Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.


 

Tauākī whakaaweawe āhuarangi

Climate impact statement

26.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27.     The decision sought for this report has no identified impacts on other parts of the Council group. The views of council controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

29.     To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate. The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

30.     On 15 January 2021, the applicant contacted mana whenua for feedback on their proposed names.

31.     Ngāti Pāoa suggested five additional names for use at either ROAD 2 or ROAD 4 at 121 Grove Road, or ROAD 1 at 104-114 Cosgrave Road: two names were duplicates to names already being used in the Auckland region and therefore not acceptable for use; two other names (‘Haora Tipa’ and ‘Hoera Wharepunga’) have been included in the applicants proposal for 121 Grove Road (refer to Table 1 and Table 5); and the remaining name ‘Te Paepaetahi’ has been included in Paragraph 6 and Table 9 for the local boards consideration.

32.     Waikato-Tainui deferred to other Mana Whenua, and Te Ahiwaru Waiohua deferred to Ngati Tamaoho, who in turn deferred to Ngaati Whanaunga.

33.     The applicant followed up with Ngaati Whanaunga on 17 February, 8 March, and again on 06 May, however no response was received. It is considered that a suitable period of time has been made available to receive commentary from Ngaati Whanaunga and, as no feedback has been received, it is considered that the road naming process can continue. The applicant has signalled a desire to proceed to a decision on the basis of the names supplied.

34.     This site is not listed as a site of significance to mana whenua.

Ngā ritenga ā-pūtea

Financial implications

35.     The road naming process does not raise any financial implications for the Council.

36.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

37.     There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

38.     Approved road names are notified to LINZ which records them on its New Zealand wide land information database. LINZ provides all updated information to other users, including emergency services.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site Plan

205

b

Location map

207

     

Ngā kaihaina

Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

Trevor Cullen - Team Leader Subdivision

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

26 May 2021

 

 

PDF Creator

PDF Creator


Papakura Local Board

26 May 2021

 

 

PDF Creator

PDF Creator


Papakura Local Board

26 May 2021

 

 

Local Board Views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters

File No.: CP2021/05808

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To invite the local board to provide its views on the council initiated Plan Change 60 – Open Space (2020) and Other Rezoning Matters (PC60).

Whakarāpopototanga matua

Executive summary

2.       Decision-makers on a plan change to the Auckland Unitary Plan must consider local boards’ views on the plan change, if the relevant local boards choose to provide their views.

3.       Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including plan changes. A local board can present local views and preferences when that view is expressed by the whole local board.[1]

4.       On 28 January 2021, Auckland Council notified Plan Change 60. Submissions closed on 1 March 2021. The plan change includes 105 sites (in some cases, a site comprises more than one lot) and aims to rezone land to:

(a)  recognise land recently vested or acquired as open space

(b)  correct zoning errors or anomalies (including rezoning land to better reflect its use)

(c)  facilitate Panuku Development Auckland’s (Panuku) land rationalisation and disposal process or

(d)  facilitate Kainga Ora’s and Auckland Council redevelopment of certain neighbourhoods.

5.       One hundred and six submissions have been received on the proposed plan change. The vast majority of these oppose Panuku’s rezoning and land disposal. In summary there are 15 submissions in support of the plan change, four in support but seeking amendments, 85 in opposition and two out of scope.

6.       No iwi authority has made a submission in support or opposition to Plan Change 60.

7.       This report is the mechanism for the local board to resolve and provide its views on Plan Change 60 should it wish to do so. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      provide local board views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters.

b)      appoint a local board member to speak to the local board views at a hearing on Plan Change 60.

c)      delegate authority to the chairperson of the Ōrākei Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing.

Horopaki

Context

8.       Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.[2]

9.       If the local board chooses to provide its views, the planner includes those views in the hearing report. Local board views are included in the analysis of the plan change, along with submissions.

10.     If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who decide on the plan change.

11.     This report provides an overview of the proposed plan change to the Auckland Unitary Plan (AUP), and a summary of submissions’ key themes.

12.     The report does not recommend what the local board should convey, should the local board decide to convey its views on plan change 60. The planner must include any local board views in the evaluation of the plan change. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

13.     The key theme from submissions is opposition to the proposed rezonings relating to Kainga Ora/Auckland Council redevelopment and Panuku’s land rationalisation and disposal. Attachment A identifies the land parcels that are the subject of submissions.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     Plan Change 60 affects land across the Auckland region.

15.     The purpose of the proposed plan change is to rezone land to either:

(a)  recognise land recently vested or acquired as open space

(b)  correct zoning errors or anomalies (including rezoning land to better reflect its use)

(c)  facilitate Panuku’s land rationalisation and disposal process or

(d)  facilitate Kainga Ora’s and Auckland Council redevelopment of certain neighbourhoods.

16.     The Section 32 Report and details of the plan change are available from the council’s website at Plan Change 60. The council’s planner, and other experts, will evaluate and report on:

·   section 32 Report that accompanies the plan change

·   submissions and

·   the views and preferences of the local board, if the local board passes a resolution.

17.     Submissions were made by 106 people/organisations as outlined below.

Submissions

Number of submissions

In support

15

In support but requesting change(s)

4

In opposition

85

Out of scope

2

Total

106

18.     Key submission themes are listed below.

Oppose the rezoning of:

·   142 Triangle Road, Massey (Maps 4 & 37)

·   1-5 Lippiatt Road, Otahuhu (Map 73)

·   23 Waipuna Road, Mount Wellington (Map 75)

·   12R Rockfield Road, Ellerslie (Map 76)

·   11R Birmingham Road, Otara (Map 77)

·   2R Keeney Court, Papakura (Map 78)

·   Walkway adjacent to 45 Brandon Road, Glen Eden (Map 79)

·   45 Georgina Street, Freemans Bay (Map 81)

·   36 Cooper Street, Grey Lynn (Map 82)

·   13 Davern Lane, New Lynn (Map 85)

·   67 East Street, Pukekohe (Map 86)

·   Princes Street West, Pukekohe (Map 87)

·   R105 Stott Avenue, Birkenhead (Map 93)

·   26 Princes Otahuhu (Map 96).

Support the rezoning but request an alternative zone:

·   2157 East Coast Road, Stillwater (Map 71).

Both support for and opposition to the rezoning:

·   50 Mayflower Close, Mangere East (Map 100)

·   62 Mayflower Close, Mangere East (Map 105).

Support for rezoning or further information required:

·   1337 Whangaparaoa Road, Army Bay (Map 104).

19.     The key reasons for submission opposing the plan change include:

·   opposed to the rezoning of pocket parks – they are needed to support intensification and for social and environmental benefits

·   loss of valuable reserve land

·   few parks in the area

·   significant negative effect on enjoyment of our neighbourhood/ adverse effects on property and locality

·   park has significant cultural heritage associations and natural value

·   contradicts Auckland Unitary Plan heritage policies

·   inadequate public notification

·   green areas needed in more intensive housing areas

·   contrary to climate change/greenhouse effects – green spaces are needed for low carbon Auckland Council

·   inconsistent with Auckland Unitary Plan objectives and policies

·   park has trees which will be lost with rezoning and development

·   site is an overland flow path and flood plain

·   property values will be adversely affected

·   loss of walkway and critical linkage

·   sale of spaces is desperate revenue gathering/selling due to Covid is short-sighted

·   subsequent building will severely impact on sunlight and amenities of adjoining sites

·   contrary to Auckland Council’s declaration of a climate emergency, open space network plans, National Policy Statement – Urban Development – well functioning environments, open space provision policy, Auckland Plan 2050, the Urban Ngahere Strategy

·   site is a Significant Ecological Area and part of a wildlife corridor and refuge

·   inconsistent with Local Boards goal of increasing tree canopy.

20.     Information on individual submissions, and the summary of all decisions requested by submitters, is available from council’s website: Plan Change 60

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     Several submissions raised specific climate concerns. These relate to the loss of locally accessible open space and the associated vegetation, particularly mature trees.

22.     The council’s climate goals as set out in Te Taruke-a-Tawhiri: Auckland’s Climate Plan are:

·   to reduce greenhouse gas emissions to reach net zero emissions by 2050 and 

·   to prepare the region for the adverse impacts of climate change.

23.     The local board could consider if Plan Change 60:

·   will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions (e.g. does it encourage car dependency, enhance connections to public transit, walking and cycling or support quality compact urban form)

·   prepare the region for the adverse impacts of climate change. That is, does the proposed plan change elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     Panuku is a council-controlled organisation that resulted from the merging of Auckland Council Property Limited and Waterfront Auckland. One of the roles of Panuku is the release of land or properties that can be better utilised by others.

25.     In conjunction with Auckland Council’s Stakeholder and Land Advisory team, Panuku have identified 26 council-owned parcels of land which are either surplus to requirements or they are part of a Panuku regeneration project (i.e. a series of projects and initiatives, designed to kickstart the transformation process and bring about changes that will help centres prosper in the future). Those parcels considered to be surplus to requirements have been cleared for sale by Auckland Council.

26.     Auckland Council’s decision to dispose of or sell the land parcels is separate from the zoning of the land. Zoning is a method used to implement the Auckland Unitary Plan’s objectives and policies and to achieve the purpose of the Resource Management Act 1991 (RMA). The merit of any rezoning of land (from open space to residential or business) therefore must be assessed against the purpose of the RMA and the relevant Auckland Unitary Plan objectives and policies. Other relevant considerations which will be considered in the section 42A hearing report include the Auckland Plan 2050, Auckland’s Climate Plan and the Urban Ngahere Strategy and open space network plans.

27.     Auckland Transport made a submission in relation to the rezoning of 1337 Whangaparaoa Road, Army Bay. The key matter raised is the traffic effects of rezoning the Whangaparaoa Golf course from Residential – Single House to Open Space – Sport and Active Recreation zone.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     The plan change affects sites throughout the Auckland region and feedback is therefore sought from all local boards.

29.     Factors the local board may wish to consider in formulating its view:

·   interests and preferences of people in local board area

·   well-being of communities within the local board area

·   local board documents, such as the local board plan and local board agreement

·   responsibilities and operation of the local board.

30.     A memo was sent to all local boards on 27 October 2020 outlining the proposed changes, the rational for them and the likely plan change timeframes.

31.     This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the plan change.

Tauākī whakaaweawe Māori

Māori impact statement

32.     If the local board chooses to provide its views on Plan Change 60 it may also comment on matters that may be of interest or importance to Māori generally. In the 2018 census, approximately 11.5 per cent (or 181,194) of the Auckland region’s population identified as Māori.

33.     Plans and Places consulted with all iwi authorities when it prepared Plan Change 60. On 27 October 2020, a memorandum outlining the draft proposed plan change was sent to all Auckland’s 19 mana whenua entities and the Tupuna Maunga Authority as required under the RMA.

34.     Comments were received from:

·   Ngāti Manuhiri – asking for an extension of time to 11 December 2020 to enable a discussion with their governance arm

·   Waikato Tainui – they will support manawhenua to take the lead role on such plan changes

·   Tupuna Maunga Authority – their interest is those sites that are within Height Sensitive Areas or regionally Significant Volcanic Viewshafts.

35.     No iwi authorities made a formal submission.

36.     The hearing report will include analysis of Part 2 of the RMA which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi.[3] The plan change does not trigger an issue of significance as identified in the Schedule of Issues of Significance and Māori Plan 2017.[4]

Ngā ritenga ā-pūtea

Financial implications

37.     Panuku’s land rezoning and rationalisation (26 land parcels) is part of the Auckland Council’s financial recovery.

38.     The draft Long-term Plan 2021-2031 proposes the selling of surplus properties and reinvesting the proceeds into critical infrastructure for the city. Over the next three years, Auckland Council is seeking to increase these sales to return $70 million a year to invest in Auckland.

39.     The 26 land parcels that are part of this plan change form part of the $70 million return sought.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     There is a risk that the local board will be unable to provide its views and preferences on the plan change if it doesn’t pass a resolution. This report provides:

·   the mechanism for the local board to express its views and preferences if it so wishes

·   the opportunity for a local board member to speak at a hearing.

41.     If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

42.     The power to provide local board views regarding the content of a plan change cannot be delegated to individual local board member(s).[5] This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

43.     The planner will include, and report on, any resolution(s) of the local boards in the Section 42A hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

44.     The planner will advise the local boards of the decision on the plan change request by memorandum.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

The land parcels in PC60 that are the subject of submissions

215

     

Ngā kaihaina

Signatories

Author

Tony Reidy - Team Leader Planning

Authorisers

Eryn Shields - Team Leader  Regional, North West and Islands

John Duguid - General Manager - Plans and Places

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

26 May 2021

 

 

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Papakura Local Board

26 May 2021

 

 

Economic Development Action Plan: Draft for feedback

File No.: CP2021/05811

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek local board feedback on the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

Whakarāpopototanga matua

Executive summary

2.       The council organisation and council-controlled organisations have worked collaboratively to develop the draft Economic Development Action Plan. This plan defines and agrees, for the next three years, the council family’s economic objectives and priorities and determines a coordinated course of action. The plan is limited to actions that are within the remit of council and council-controlled organisation (CCO) activities.

3.       The draft plan aligns with the 10-year budget and will inform the work programmes of relevant council family departments. The work is supported by the chief executives of council and all substantive council-controlled organisations.

4.       The draft plan outlines detailed actions within six areas of focus (‘workstreams’) as outlined in Attachment A. It reflects the guiding principles of transitioning towards a regenerative and low carbon economy, supporting economic opportunities for Māori, and responding to our communities of greatest need.

5.       There will be targeted engagement on the draft plan, including with iwi, advisory panel members and business groups. Feedback will be sought until 14 June 2021.

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

b)      provide feedback by 14 June 2021 for consideration in the final draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

Horopaki

Context

6.       In August 2020, the CCO Review Panel delivered its report alongside 64 recommendations which were endorsed in full by the Governing Body. The review stated that council and all substantive council-controlled organisations (CCOs) should together define the economic outcomes for Auckland and agree on how to achieve and measure them. The review also acknowledged the need for better coordination and definition of responsibilities for local economic development within the council family. The Economic Development Action Plan forms part of council’s response to that review.

7.       The plan is not a long-term strategy and does not replace the Economic Development Strategy 2012. The priorities and focus over the next three years, however, consider direction from council’s existing strategies i.e., the Auckland Plan 2050, Economic Development Strategy 2012, Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and Kia Ora Tāmaki Makaurau: Council’s Māori Outcomes Framework.

Tātaritanga me ngā tohutohu

Analysis and advice

8.       Comprehensive background work to support the development of the action plan has been completed by the Chief Economist Unit (CEU), the Auckland Plan Strategy and Research Department (APSR) and Auckland Unlimited. This includes a report from the CEU providing a profile of Auckland’s economy over the last 10 years, the impact of Covid-19 on the Auckland economy, and the main roadblocks to recovery. The same report also identified areas where the council group can have a material impact on economic development. Key areas are:

·        assets

·        procurement

·        land use and zoning

·        regulatory processes

·        travel network

·        town centres

·        pricing

·        skills and investment attraction

·        tourism attraction

·        social support services

·        coordination of responses through partnerships.

9.       There has also been an extensive review of plans and strategies across the council and CCOs to identify common economic development themes. These were: innovation and technology, Māori economy, regenerative, resilient, low carbon economy, workforce transition, competitive high-value sectors, local economic development, infrastructure, and culture and creativity.

10.     This background work formed the basis for six workstreams:

·        Destination Tāmaki Makaurau: attracting people and investment

·        Local Tāmaki Makaurau: enabling thriving local economies

·        Skilled Tāmaki Makaurau: supporting quality jobs and skill development

·        Future Tāmaki Makaurau: preparing businesses for the future

·        Enabled Tāmaki Makaurau: infrastructure enabling economic development

·        Enabled Tāmaki Makaurau: regulations that enable economic development.

11.     Each workstream has both council and CCO staff representation. These workstreams have developed a set of actions with responsibilities and timeframes as detailed in this draft plan. A monitoring framework will be developed to ensure roles, responsibilities and accountabilities of council and each CCO are clearly defined as they relate to the actions in the draft plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan has provided direction to the development of the draft plan, aspiring to a more resilient economy that is regenerative, inclusive, local and enables Aucklanders to thrive.

13.     The draft action plan has embedded the guiding principle of ‘transitioning to a regenerative and low carbon economy’ into each of its six workstreams. The development of actions is underpinned by kaitiakitanga and considers how resources used give back to nature and increase value through reuse and renewal. Where applicable, actions broadly encourage a decrease in greenhouse gas emissions, low carbon products and services, climate innovation, and less dependency on natural resources.

14.     The actions presented in this draft action plan will go through a further climate impact assessment using tools developed by the Chief Sustainability Office. The results of this assessment will be incorporated into the final plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     The draft plan responds to the CCO review recommendation for council and all CCOs to together define the economic outcomes for Auckland and agree on how to achieve and measure them. The actions in the draft plan will be shared and accountabilities of council and each CCO well defined. Some CCOs will have a more active role than others.

16.     The scope and development of the Economic Development Action Plan has been agreed to through the council and CCO Chief Executives’ group. This group is updated with progress on the plan as appropriate. The project team includes a representative and contribution from each CCO. 

17.     The scope of the plan is limited to actions that are within the remit of council and CCO activities. A review and discussion document of the council group’s levers that materially contribute to economic development formed the basis for this draft plan (refer to Attachment B).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     Each workstream of the plan will have a local impact, acknowledging the interdependency of local economies and the regional economy. The draft plan includes the focus area ‘Local Tāmaki Makaurau: enabling thriving local economies’ and has been informed by the recent local board plans’ local economic priorities.

19.     The Local Tāmaki Makaurau workstream seeks to clarify what the Auckland Council group will do to support the local economies of Auckland. This includes setting out the roles that each part of the group plays in delivering actions, while also setting the foundations to help the group identify the economic places (sub-regional and local) of Auckland and deliver outcomes at the local level.

20.     A memo was distributed on 17 February 2021 to inform local board members of the development of council’s Economic Development Action Plan 2021-24 and to outline the process for local board feedback to the plan. At the request of the local board chairpersons, the draft plan will be provided at all local board business meetings in May 2021 with written feedback by formal resolution provided to the project leads by 14 June 2021.

Tauākī whakaaweawe Māori

Māori impact statement

21.     Kia Ora Tāmaki Makaurau has provided direction to the development of the draft plan, in particular, the Kia ora te Umanga mahi objective of supporting economic opportunities for Māori businesses and iwi organisations. The draft plan has also considered direction from the Auckland Plan 2050, the Kaitiaki Forum’s strategic plan and the Independent Māori Statutory Board’s Issues of Significance (2017) as they relate to Māori economic development.

22.     The draft action plan has embedded the guiding principle of ‘supporting economic opportunities for Māori’ into each of its six workstreams. The development of actions will consider partnership opportunities with mana whenua and mataawaka, a focus on equity and addressing systemic barriers, and identifying new economic opportunities for Māori.

23.     The project team have communicated with iwi from the commencement of the project to determine and initiate the preferred process of engagement for each iwi. This draft plan will be sent to all iwi for input and feedback through to 14 June 2021.

Ngā ritenga ā-pūtea

Financial implications

24.     The scope of the Economic Development Action Plan states that actions will be funded within the existing 10-year Budget 2021-2031 and therefore, no additional funding is required. The draft plan identifies some actions that rely on external funding sources and partnerships.

25.     At the advice of the finance division, budget alignment is demonstrated in the draft plan at both the group of activity and CCO / council directorate level.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     The draft plan outlines actions that require a commitment from the responsible directorate to include in their work programmes and within their existing budgets. The monitoring framework will include regular progress reporting to ensure effective implementation of the action plan.

27.     This action plan is an internal document, outlining work to be done within the remit of council and its CCOs. The content of the plan builds on earlier consultation undertaken in the development of key strategies that have provided direction. Input and feedback for this action plan has therefore been targeted to key groups.

Ngā koringa ā-muri

Next steps

28.     The draft plan will be distributed to the key groups that have been engaged from the commencement of the project. Feedback will be considered until 14 June 2021.

29.     The final Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24 and its monitoring framework will be presented to the Parks, Arts, Community and Events committee on 8 July 2021 for adoption.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Economic Development Action Plan

223

b

Auckland's economic recovery and council's role

257

     


Ngā kaihaina

Signatories

Authors

Janelle Breckell - Principal Strategic Advisor

James Robinson, Head of Strategy and Planning, Auckland Unlimited

Authorisers

Louise Mason - GM Local Board Services

Jacques Victor - GM Auckland Plan Strategy and Research

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

26 May 2021

 

 

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Papakura Local Board

26 May 2021

 

 

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Papakura Local Board

26 May 2021

 

 

Urgent decision - Papakura Local Board feedback on the Ministry of Business, Innovation and Employment proposed changes to support effective management of freedom camping in New Zealand

File No.: CP2021/06415

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the Papakura Local Board’s feedback on the Ministry of Business, Innovation and Employment proposed changes to support effective management of freedom camping in New Zealand.

Whakarāpopototanga matua

Executive summary

2.       The Ministry for Business, Innovation and Employment Innovation (MBIE) has released a discussion document outlining four proposals for changes to the Freedom Camping Act 2011. The Freedom Camping Act 2011 defines what freedom camping is and gives effect to the government’s policy to allow freedom camping on all public land by default.

 

3.       The legislation does empower local authorities to make bylaws to protect areas where freedom camping should be prohibited or restricted, but only for specific reasons contained in the Act. It also sets out councils’ bylaw enforcement powers, and the penalties that apply to freedom campers who break the rules.

 

4.       The discussion document presents four proposals for consideration:

i)          Make it mandatory for freedom camping in a vehicle to be done in a certified self-contained vehicle OR

ii)         make it mandatory for freedom campers to stay in a vehicle that is certified self-contained, unless they are staying at a site with toilet facilities (excluding public conservation lands and regional parks).

iii)         Improve the regulatory tools for government land managers, including stronger enforcement powers.

iv)        Strengthen the requirements for self-contained vehicles.

 

5.       Although Auckland Council has not yet made a bylaw under the Freedom Camping Act 2011, a draft Freedom Camping in Vehicles Bylaw was developed in 2018 and released for public consultation in 2019. Public feedback and local board views provided as part of that process highlighted the relevant issues of most concern to Aucklanders, which are broader in scope than the matters covered by the government’s proposals.

6.       Following a decision in 2019 to set aside the draft Freedom Camping in Vehicles Bylaw 2018, in March 2021 the Governing Body directed staff to develop a statement of proposal for a new bylaw. The key changes from the 2018 bylaw will be retention of the default prohibition on camping on all reserves held under the Reserves Act 1977, and consideration of the inclusion of a general rule to apply to all areas not specifically protected, including roadsides. Following a decision on options for a general rule by the Governing Body in May 2021, staff expect to release a new statement of proposal and draft bylaw for consultation in the second half of 2021.

7.       Local Board feedback was required by 5pm Monday 11 May 2021 to be incorporated in the Auckland Council submission and by 5pm Wednesday 13 May 2021 to be attached to the Auckland Council submission. 

8.       Submissions on the government’s proposals were due on 16 May 2021. Council has been granted an extension to 28 May 2021.  The Governing Body will approve its submission at its meeting on 27 May 2021.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the urgent decision with Papakura Local Board’s feedback on the Ministry of Business, Innovation and Employment proposed changes to support effective management of freedom camping in New Zealand, attachment A to the report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent decision - Papakura Local Board feedback on the Ministry of Business, Innovation and Employment proposed changes to support effective management of freedom camping in New Zealand

279

     

Ngā kaihaina

Signatories

Author

Lee Manaia - Local Board Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

26 May 2021

 

 

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Papakura Local Board

26 May 2021

 

 

Urgent decision - Papakura Local Board feedback on Parliament’s Transport and Infrastructure Committee’s inquiry into congestion pricing in Auckland

File No.: CP2021/06417

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the Papakura Local Board feedback on Parliament’s Transport and Infrastructure Committee’s inquiry into congestion pricing in Auckland.

Whakarāpopototanga matua

Executive summary

2.       The Minister of Transport asked Parliament’s Transport and Infrastructure Committee to undertake an inquiry into congestion pricing in Auckland.

 

3.       The inquiry is closely linked to The Congestion Question (TCQ) project, a joint initiative between Auckland Council, Auckland Transport and a number of central government agencies. TCQ is a multi-year project intended to provide the evidence base to support decision making on the introduction of congestion pricing in Auckland.

 

4.       Feedback received from local boards by 10 May 2021 was considered for incorporation into the Auckland Council main submission. Feedback received from local boards by 17 May 2021 will be appended to the council submission.

 

5.       The select committee public consultation period closed on 20 May 2021.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the urgent decision with the Papakura Local Board’s feedback on Parliament’s Transport and Infrastructure Committee’s inquiry into congestion pricing in Auckland, attachment A to the agenda report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent decision - Papakura Local Board feedback on Parliament’s Transport and Infrastructure Committee’s inquiry into congestion pricing in Auckland

285

     


 

 

Ngā kaihaina

Signatories

Author

Lee Manaia - Local Board Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

26 May 2021

 

 

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Papakura Local Board

26 May 2021

 

 

Urgent decision – Papakura Local Board - Grant to ‘Off Broadway Theatre’

File No.: CP2021/06421

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the Papakura Local Board urgent decision to approve a grant to ‘Off Broadway Theatre’ for $5,000 towards the costs of four wireless headsets and four radio belt packs.

Whakarāpopototanga matua

Executive summary

2.       Off Broadway Theatre applied through the local grants process.

3.       The equipment needed to be purchased as soon as possible to allow the current production “Mamma Mia” to proceed.  The existing equipment has broken and cannot be repaired.

4.       The local board will be making the local grants decision at the 26 May 2021 business meeting.

5.       The funds are required as soon as possible to ensure the equipment is available for the 5 June 2021 production. The administration system takes three to four weeks to pay out grants.  A delay in waiting for the 26 May meeting will mean a delay in processing the grant.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the following urgent decision:

That the Papakura Local Board:

a)         approve a grant of $5,000 to the Off Broadway Theatre towards the costs of purchasing four wireless headsets and four radio belt packs to support productions from the 2020/2021 Papakura community grants work programme budget line 979, subject to:

 

i)          the accountability forms being provided for the two previous grants.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent decision – Papakura Local Board - Grant to ‘Off Broadway Theatre’ towards the costs of four wireless headsets and four radio belt packs

291

     


 

 

Ngā kaihaina

Signatories

Author

Lee Manaia - Local Board Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

26 May 2021

 

 

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Papakura Local Board

26 May 2021

 

 

Auckland Unlimited Quarter Two Performance Report

File No.: CP2021/04763

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To update the Papakura Local Board on the performance of Auckland Unlimited for the quarter ending 31 December 2020.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive the Auckland Unlimited Performance Report included as Attachment A for the quarter ending 31 December 2020.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Auckland Unlimited Quarter 2 Performance Report

295

     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

26 May 2021

 

 

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Papakura Local Board

26 May 2021

 

 

For Information: Reports referred to the Papakura Local Board

File No.: CP2021/04758

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for the Papakura Local Board to receive reports and resolutions that have been referred from the Governing Body committee meetings, Council Controlled Organisations, forums or other local boards for information.

2.       The following information was circulated to the local board:

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Council Controlled Organisation or Forum or Local Board

1

Draft Statement of Expectations for Council-controlled Organisations

19

21 April 2021

Māngere-Ōtāhuhu Local Board resolutions circulated to other local boards for their information

2

Notice of Motion – Chip Seal

12

5 May 2021

Kaipātiki Local Board resolutions circulated to all local boards for their information

 

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      receive the following information from the Governing Body committee meetings, Council Controlled Organisations, forums or other local board meetings:

No.

Report Title

Item no.

Meeting Date

Governing Body Committee or Council Controlled Organisation or Forum or Local Board

1

Draft Statement of Expectations for Council-controlled Organisations

19

21 April 2021

Māngere-Ōtāhuhu Local Board resolutions circulated to other local boards for their information

2

Notice of Motion – Chip Seal

12

5 May 2021

Kaipātiki Local Board resolutions circulated to all local boards for their information

 

 

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Māngere-Ōtāhuhu Local Board - Draft Statement of Expectations for Council-controlled Organisations

313

b

Kaipātiki Local Board - Notice of Motion - Chip Seal resolution

315

c

Kaipātiki Local Board - Notice of Motion - Chip Seal report and attachments

319

     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

26 May 2021

 

 

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Papakura Local Board

26 May 2021

 

 

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26 May 2021

 

 

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Papakura Local Board

26 May 2021

 

 

Papakura Local Board Achievements Register 2019-2022 Political Term

File No.: CP2021/05318

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an opportunity for members to record achievements of the Papakura Local Board for the 2019 – 2022 political term.

Whakarāpopototanga matua

Executive summary

2.       An opportunity to note achievements of the Papakura Local Board for the 2019 – 2022 political term.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      request any new achievements be added to the Papakura Local Board Achievements Register for the 2019-2022 political term.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Achievements Register for the 2019 - 2022 political term

343

     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

26 May 2021

 

 

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Papakura Local Board

26 May 2021

 

 

Papakura Local Board Governance Forward Work Calendar - May 2021

File No.: CP2021/05319

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present to the Papakura Local Board the three months Governance Forward Work Calendar.

Whakarāpopototanga matua

Executive summary

2.       The Governance Forward Work Calendar is a schedule of items that will come before the local board at business meetings and workshops over the next three months. The Governance Forward Work Calendar for the Papakura Local Board is included in Attachment A of this report.

3.       The calendar aims to support local boards’ governance role by:

i)    ensuring advice on agendas and workshop material is driven by local board priorities

ii)   clarifying what advice is required and when

iii)   clarifying the rationale for reports.

4.       The calendar will be updated every month, be included on the agenda for business meetings and distributed to relevant council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the Governance Forward Work Calendar as at 14 May 2021.

 

 

Horopaki

Context

5.       The council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for Governing Body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6.       There are no new projects in the Governance Forward Work Calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities that have been previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes Governing Body policies and initiatives that call for a local board response.

7.       This initiative is intended to support the board’s governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8.       The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

i)    Topic describes the items and may indicate how they fit in with broader processes such as the annual plan.

ii)   Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

iii)   Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled below:

Governance role

Examples

Setting direction / priorities / budget

Capex projects, work programmes, annual plan

Local initiatives / specific decisions

Grants, road names, alcohol bans

Input into regional decision-making

Comments on regional bylaws, policies, plans

Oversight and monitoring

Local board agreement, quarterly performance reports, review projects

Accountability to the public

Annual report

Engagement

Community hui, submissions processes

Keeping informed

Briefings, local board forums

 

9.       Local board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant council staff.

Tātaritanga me ngā tohutohu

Analysis and advice

10.     This report is an information report providing the governance forward work programme for the next three months.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

11.     The council is required to provide Governance Forward Work Calendar to the Papakura Local Board for their consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

12.     All local boards are being presented with a Governance Forward Work Calendar for their consideration.

Tauākī whakaaweawe Māori

Māori impact statement

13.     The projects and processes referred to in the Governance Forward Work Calendar will have a range of implications for Māori which will be considered when the work is reported.

Ngā ritenga ā-pūtea

Financial implications

14.     There are no financial implications relating to this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

15.     This report is a point in time of the Governance Forward Work Calendar. It is a living document and updated month to month. It minimises the risk of the board being unaware of planned topics for their consideration.

Ngā koringa ā-muri

Next steps

16.     Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Forward Governance Calendar as at 14 May 2021

359

     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 



Papakura Local Board

26 May 2021

 

 

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Papakura Local Board

26 May 2021

 

 

Papakura Local Board Workshop Records

File No.: CP2021/05320

 

  

Te take mō te pūrongo

Purpose of the report

1.       To note the Papakura Local Board record for the workshops held on 14, 21, 28 April and 5 May 2021.

Whakarāpopototanga matua

Executive summary

2.       In accordance with Standing Order 12.1.4, the local board shall receive a record of the general proceedings of each of its local board workshops held over the past month.

3.       Resolutions or decisions are not made at workshops as they are solely for the provision of information and discussion. This report attaches the workshop record for the period stated below.

 

Ngā tūtohunga

Recommendation/s

That the Papakura Local Board:

a)      note the Papakura Local Board workshop records held on:

i)        14 April 2021

ii)       21 April 2021

iii)      28 April 2021

iv)      5 May 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Papakura Local Board Workshop Record 14 April 2021

365

b

Papakura Local Board Workshop Record 21 April 2021

371

c

Papakura Local Board Workshop Record 28 April 2021

375

d

Papakura Local Board Workshop Record 5 May 2021

377

     

Ngā kaihaina

Signatories

Author

Rohin Patel - Democracy Advisor

Authoriser

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

 


Papakura Local Board

26 May 2021

 

 

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Papakura Local Board

26 May 2021

 

 

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Papakura Local Board

26 May 2021

 

 

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Papakura Local Board

26 May 2021

 

 

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Papakura Local Board

26 May 2021

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.4      Attachment a    19 May 2021, Papakura Local Board - Item 8.4 Deputation - Papakura Budgeting Service - Proposal Page 381


Papakura Local Board

26 May 2021

 

 

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[1] Local Government (Auckland Council) Act 2009, section 15(2)(c)

[2] Local Government (Auckland Council) Act 2009, ss15-16.

 

[3] Resource Management Act 1991, section 8.

[4] Schedule of Issues of Significance and Māori Plan 2017, Independent Māori Statutory Board

[5] Local Government Act 2002, Schedule 7, clause 36D.