Rodney Local Board

 

OPEN MINUTES

 

 

Minutes of a meeting of the Rodney Local Board held in the Warkworth Town Hall, 21 Neville Street, Warkworth on Wednesday, 19 May 2021 at 3.00pm.

 

present

 

Chairperson

Phelan Pirrie

 

Deputy Chairperson

Beth Houlbrooke

 

Members

Brent Bailey

 

 

Danielle Hancock

 

 

Tim Holdgate

 

 

Louise Johnston

 

 

Vicki Kenny

 

 

Colin Smith

 

 


Rodney Local Board

19 May 2021

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

2          Apologies

 

Resolution number RD/2021/239

MOVED by Member D Hancock, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)         accept the apology from Member S Garner for absence.

CARRIED

 

 

3          Declaration of Interest

 

Chairperson P Pirrie declared an interest in item 16 – Endorsing  Business Improvement District targeted rates 2021/2022, as he is the Manager of North West Country.

 

4          Confirmation of Minutes

 

Resolution number RD/2021/240

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting held on Wednesday, 21 April 2021 and the extraordinary minutes of its meeting held on Wednesday, 5 May 2021 as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

 

There were no petitions.

 

 

8          Deputations

 

8.1

Deputation: Proposed Warkworth South Plan Change

 

David Hay, Cindy Hao and Bill Endean were in attendance to speak to the local board regarding the proposed Warkworth South Plan Change.

 

Resolution number RD/2021/241

MOVED by Member L Johnston, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      thank Mr Hay, Ms Hao and Mr Endean for their presentation.

CARRIED

 

 

8.2

Deputation: Proposed Warkworth Heritage Groups Concept

 

Dave Parker and Sara Napier were in attendance to speak to the local board regarding a proposed Warkworth Heritage Groups concept.

 

Resolution number RD/2021/242

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      thank Mr Parker and Ms Napier for their attendance.

CARRIED

 

 

8.3

Deputation: Mahurangi Sport and Recreation Collective

 

Nicola Jones was in attendance to speak to the local board regarding the Mahurangi
Sport and Recreation Collective’s lease at the Warkworth Showgrounds.

 

Resolution number RD/2021/243

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      thank Nicola Jones from the Mahurangi Sport and Recreation Collective for her attendance

CARRIED

 

9          Public Forum

 

9.1

Public Forum: Tina Earl - Warkworth Cement Works

 

Tina Earl attended to address the meeting regarding the Warkworth Cement Works.

 

A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website.

 

Resolution number RD/2021/244

MOVED by Chairperson P Pirrie, seconded by Member C Smith:  

That the Rodney Local Board:

             receive the presentation on the Warkworth Cement Works and thank Ms Earl for her attendance.

CARRIED

 

Attachments

a     19 May 2021 - Rodney Local Board, Item 9.1 - Warkworth Cement Works presentation

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Renewal and variation of non-exclusive licences to occupy to Mahurangi Community Sport and Recreation Collective Incorporated at Warkworth Showgrounds Reserve

 

Karen Walby – Community Lease Specialist was in attendance for this item.

 

Resolution number RD/2021/245

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      grant a renewal and variation of the two non-exclusive licences to occupy to Mahurangi Community Sport and Recreation Collective Incorporated on a part of Warkworth Showgrounds Reserve legally described as Section 2 SO 509338 (Attachments A and B to the agenda report) subject to the following conditions:

i)       term - two years commencing 1 March 2021 with any further option to renew at the complete discretion of the Rodney Local Board

ii)      rent - $1.00 plus GST per annum if demanded

iii)     a Tiriti o Waitangi (Treaty of Waitangi) clause will be included in the deeds of renewal and variation to record the underlying Crown ownership of the land

iv)     an early termination clause will be included in the deeds of renewal and variation allowing the collective three months’ notice to remove the port-a-coms, should stage two of its proposed sports complex be completed prior to the expiration of the term of the licences

b)      note that all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the operative Warkworth Showgrounds Reserve Management Plan adopted 17 June 2004.

CARRIED

 

 

12

Landowner approval, agreement to lease and community lease to Mahurangi Community Sport and Recreation Collective Incorporated for the construction of stage one of its multi-sports facility on land at Warkworth Showgrounds Reserve, Warkworth

 

Karen Walby – Community Lease Specialist was in attendance for this item.

 

Resolution number RD/2021/246

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member D Hancock:  

That the Rodney Local Board:

a)      grant landowner approval to Mahurangi Community Sport and Recreation Collective Incorporated to construct its new gymsports facility on land at Warkworth Showgrounds Reserve legally described as Section 2 SO 509338 comprising 3,084 square metres in general accordance with the plans prepared by BK Design, dated December 2020 (as indicated in Attachment A to the agenda report)

b)      grant an agreement to lease to Mahurangi Community Sport and Recreation Collective Incorporated for 3,084 square metres (more or less) of land at Warkworth Showgrounds Reserve, Warkworth legally described as Section 2 SO 509338 and outlined in red (Attachment B to the agenda report) to enable construction of its new gymsports facility, subject to the following conditions:

i)       term – five years commencing 20 May 2021

ii)      Mahurangi Community Sport and Recreation Collective Incorporated securing all necessary funding and letters of intent for its project prior to the commencement of works

iii)     Mahurangi Community Sport and Recreation Collective Incorporated obtaining all necessary regulatory consents for its project prior to the commencement of work

c)      grant a community lease to Mahurangi Community Sport and Recreation Collective Incorporated for 3,084 square metres (more or less) of land at Warkworth Showgrounds Reserve, Warkworth legally described as Section 2 SO 509338 and outlined in red (Attachment C to the agenda report), subject to the following conditions:

i)       term - 10 years with two rights of renewal for 10 years – commencing on expiry of the agreement to lease; or the date of issue of code compliance certificate/certificate of public use for the gymsports facility (whichever date is the earliest)

ii)      rent – one dollar ($1.00) per annum + GST if demanded

iii)     a Tiriti o Waitangi (Treaty of Waitangi) clause will be included to record the underlying Crown ownership of the land

iv)     a clause will be included to record the existing encumbrance over the land in favour of the Warkworth Agricultural and Pastoral Society Incorporated

d)      delegate authority to the Chairperson and Deputy Chairperson of the Rodney Local Board to approve any minor changes to Mahurangi Community Sport and Recreation Collective Incorporated plans for its new gymsports facility.

CARRIED

 

 

13

Rodney Local Board Transport Targeted Rate - Dairy Flat School footpath

 

Ben Halliwell – Elected Member Relationship Manager was in attendance for this item.

 

Resolution number RD/2021/247

MOVED by Member L Johnston, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      request that Auckland Transport allocate from the Rodney Local Board Transport Targeted Rate an additional $100,000 to the previously approved $440,000 budget to deliver the footpath outside Dairy Flat School on Dairy Flat Highway.

CARRIED

 

 

14

Auckland Transport bi-monthly update on the Rodney Local Board Transport Targeted Rate - May 2021

 

Ben Halliwell – Elected Member Relationship Manager was in attendance for this item.

 

Resolution number RD/2021/248

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      receive the Auckland Transport update on the Rodney Transport Targeted Rate - May 2021 noting that the financial information in the table (paragraph 35 of the agenda report) be amended to show the correct cost allocation of the 126 bus service (60 per cent Kumeū and 40 per cent Dairy Flat) for the next scheduled update at the July business meeting.

CARRIED

 

 

 

 

 

15

Approval for new public road names for subdivision at 151a Rautawhiri Road, Helensville

 

Resolution number RD/2021/249

MOVED by Member B Bailey, seconded by Member V Kenny:  

That the Rodney Local Board:

a)      approve Urumaraki Residential Limited’s preferred road names ‘Porokaiwhiri Avenue (road one), ‘Awa Avenue’ (road two), ‘Panui Avenue’ (road three) and ‘Kanono Way’ (road four) for the four new public roads within the subdivision being undertaken by Urumaraki Residential Limited in accordance with section 319(1)(j) of the Local Government Act 1974.

CARRIED

 

 

16

Endorsing Business Improvement District targeted rates 2021/2022

 

Chairperson P Pirrie declared an interest in this item as he is the manager of North
West Country Incorporated and took no part in the discussion or voting on this matter.

 

Chairperson P Pirrie vacated the chair in favour of Deputy Chairperson B Houlbrooke and left the meeting at 4.07pm

 

Resolution number RD/2021/250

MOVED by Member D Hancock, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      recommends to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2021/2022 for the following Business Improvement District programmes:

i)   $180,000 for North West Country Incorporated

ii)  $135,000 for One Mahurangi Business Association Incorporated.

 

CARRIED

 

Deputy Chairperson B Houlbrooke vacated the chair. Chairperson P Pirrie returned to the meeting and resumed the chair at 4.10pm

 

 

17

Economic Development Action Plan: Draft for feedback

 

Resolution number RD/2021/251

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      receive the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24

b)      provide the following feedback for consideration in the final draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24:

i)         support the concept of economic wellbeing for Auckland and the enabling of a thriving city

 

ii)        support economic wellbeing being driven by Business Improvement Districts supported by the Auckland Chamber of Commerce and Auckland Unlimited as Business Improvement Districts understand the economic needs of their businesses the best

 

iii)      support the Auckland Chamber of Commerce being a major partner in the economic recovery of Tamaki Makaurau alongside Business Improvement Districts

 

iv)      support the provision of local economic data to Business Improvement Districts on a regular basis

 

v)        do not support prioritisation of the Develop Auckland City Centre Masterplan over other regional development plans and considers that the city centre has received a significant amount of investment leading up to the America’s Cup and other areas should be prioritised

 

vi)      disagrees that a prosperous city centre means that Auckland is prosperous and that the focus needs to shift to regional centres

 

vii)     do not support the use of the term Tamaki Makaurau being used in reference to the city centre but that all of Auckland is Tamaki Makaurau

 

viii)    support the Implementation of the Connected Communities Programme for Rodney.

CARRIED

 

 

18

Local board views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters

 

Resolution number RD/2021/252

MOVED by Chairperson P Pirrie, seconded by Member D Hancock:  

That the Rodney Local Board:

a)        provide the following views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters:

i)       support the Plan Change 60 recommendations for land within the Rodney Local Board area with these exceptions:

A)           Lot 17 DP539945 Moya Road, Matakana from Open Space – Informal Recreation Zone to Open Space - Conservation Zone

 

B)           Lot 11 DP539350 Makarau Road, Makarau from Open Space – Informal Recreation Zone to Open Space - Conservation Zone

 

C)           Lot 22 DP535293, 19 Vogwill Road, Huapai from Open Space – Informal Recreation Zone  to Open Space - Conservation Zone

 

b)      appoint Member D Hancock to speak to the local board views at a hearing on Plan Change 60.

CARRIED

 

 

 

 

 

19

Rodney Local Board Work Programme Reallocations FY2020/2021

 

Resolution number RD/2021/253

MOVED by Member L Johnston, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      approve the reallocation of funding from the following initiatives towards tree maintenance work at Green Road, which is a transfer of funding within the Locally Driven Initiatives operational work programme

i)       Project ID 2329: Customer and Community Services – town centre rapid activations – reallocation of $37,604

ii)      Project ID 232: Infrastructure and Environmental Services – onsite wastewater system engagement initiatives – reallocation of $13,000

iii)     Project ID 2836: Rodney – implement active recreation improvements – concept plan – reallocation of $3,665

iv)     Project ID 2743: Rodney – deliver community-led – professional services – reallocation of $11,175

v)      Project ID 2814: Riverhead War Memorial Park – optimise playspace, renew carpark and minor assets – concept plan – reallocation of $4,045

vi)     Project ID 3580: Glasgow Park – develop toilet facilities – concept plan – reallocation of $2,715

vii)    Project ID 2828: Riverhead – develop toilet facilities – concept plan – reallocation of $14,640

b)      approve the allocation of $4,247 from the local board’s film revenue towards tree maintenance work at Green Road, which is a transfer of funding within the Locally Driven Initiatives operational work programme.

CARRIED

 

 

 

20

Urgent Decision – feedback on Auckland Council’s submission on Transport and Infrastructure Committee inquiry into congestion pricing in Auckland

 

Resolution number RD/2021/254

MOVED by Deputy Chairperson B Houlbrooke, seconded by Member C Smith:  

That the Rodney Local Board:

a)      note Rodney Local Board’s feedback on Auckland Council’s submission on the Transport and Infrastructure Committee inquiry into congestion pricing in Auckland approved by the chairperson and deputy chairperson under delegation (Attachment A to the agenda report).

CARRIED

 

 

 

21

Approve the appointment a project lead for the Rodney Local Board

 

Resolution number RD/2021/255

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      approve Member Danielle Hancock, as lead for Kaukapakapa Town Centre Activation as set out in the project lead appointment form (Attachment B to the agenda report).

CARRIED

 

 

22

Rodney Ward Councillor update

 

This item was deferred to the June business meeting.

 

 

23

Rodney Local Board workshop records

 

Resolution number RD/2021/256

MOVED by Chairperson P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      note the workshop records for 5 and 12 May 2021.

CARRIED

 

 

24

Governance forward work calendar

 

Resolution number RD/2021/257

MOVED by Chairperson P Pirrie, seconded by Deputy Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      note the governance forward work calendar.

CARRIED

 

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

 

 

4.15 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................