I hereby give notice that an ordinary meeting of the Upper Harbour Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 20 May 2021

9.30am

Upper Harbour Local Board Office
30 Kell Drive
Albany

 

Upper Harbour Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Lisa Whyte

 

Deputy Chairperson

Margaret Miles, QSM, JP

 

Members

Anna Atkinson

 

 

Uzra Casuri Balouch, JP

 

 

Nicholas Mayne

 

 

Brian Neeson, JP

 

 

(Quorum 3 members)

 

 

 

Cindy Lynch

Democracy Advisor

 

13 May 2021

 

Contact Telephone: (09) 4142684

Email: Cindy.Lynch@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Upper Harbour Local Board

20 May 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    6

8.1     Greenhithe Community Trust update                                                                6

8.2     Albany Tennis Park update                                                                                 6

9          Public Forum                                                                                                                  7

10        Extraordinary Business                                                                                                7

11        Minutes of the Upper Harbour Local Board meeting held Thursday, 15 April 2021     9

12        Upper Harbour Local Grants and Multiboard round two 2020/2021 grant allocations                                                                                                                                       35

13        Deed of lease for additional premises to Albany Hall Committee Incorporated for the memorial library at R 21 Library Lane, Albany                                                         49

14        Public reserve at 1 Observation Green, Hobsonville: Approve draft concept plan for consultation                                                                                                                  55

15        Local board views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters                                                                                                                          63

16        Local board views on private plan change 59 for the land at 473 Albany Highway (Albany 10 Precinct)                                                                                                    73

17        Local board views on Variation 1 to Plan Change 5                                                81

18        Endorsing Business Improvement District (BID) targeted rates for 2021/2022 167

19        Economic Development Action Plan: Draft for feedback                                     177

20        Statement of proposal to amend the Animal Management Bylaw and controls: Amended attachment                                                                                                235

21        Urgent decision: Endorse the use of the Chairs' Forum as the selection panel to appoint the local board representative to the Establishment Unit Board of the City Centre to Mangere light rail project                                                                         325

22        Approval for a new private road name at 23 Waka Moana Drive, Hobsonville  331

23        Governance forward work calendar - June to December 2021                            339

24        Record of the Upper Harbour Local Board workshops held on Thursday 8, 22, 29 and 30 April, and 6 May 2021                                                                                    341

25        Board members' reports - May 2021                                                                       353

26        Consideration of Extraordinary Items

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i)          a financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member

ii)         a non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

Any questions relating to the code or the guidelines may be directed to the Local Area Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 15 April 2021, as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Greenhithe Community Trust update

Te take mō te pūrongo

Purpose of the report

1.       To provide members with an update on the activities of the Greenhithe Community Trust.

Whakarāpopototanga matua

Executive summary

2.       Amanda Mitchell, Managing Director, and Nicola Robertson, Eco-facilitator, will be in attendance on behalf of the Greenhithe Community Trust to provide a summary of the trust’s activities over the past year.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the deputation from Amanda Mitchell and Nicola Robertson and thank them for their attendance and presentation.

Attachments

a          Greenhithe Community Trust presentation.................................................. 357

b          Greenhithe Community Trust strategic plan................................................ 377

c         Greenhithe Community Trust eco-facilitator report...................................... 383

d         Greenhithe Community Trust monthly operations....................................... 391

 

 

8.2       Albany Tennis Park update

Te take mō te pūrongo

Purpose of the report

1.       To provide members with an update on the activities of the Albany Tennis Park.

Whakarāpopototanga matua

Executive summary

2.       Chris Casey, General Manager of Tennis Northern, will be in attendance to provide a progress report on activities and programmes at the Albany Tennis Park.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the deputation from Chris Casey from Tennis Northern and thank him for his attendance and presentation.

Attachments

a          Albany Tennis Park summary update.......................................................... 393

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a)        The local authority by resolution so decides; and

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

(i)         The reason why the item is not on the agenda; and

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a)        That item may be discussed at that meeting if-

(i)         That item is a minor matter relating to the general business of the local authority; and

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Upper Harbour Local Board

20 May 2021

 

 

Minutes of the Upper Harbour Local Board meeting held Thursday, 15 April 2021

File No.: CP2021/04658

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       The open unconfirmed minutes of the Upper Harbour Local Board ordinary meeting held on Thursday, 15 April 2021, are attached at item 11 of the agenda for the information of the board only.

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      note that the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Thursday, 15 April 2021, are attached at item 11 of the agenda for the information of the board only and will be confirmed under item 4 of the agenda.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Upper Harbour Local Board open unconfirmed minutes - 15 April 2021

11

b

Upper Harbour Local Board minutes attachments - 15 April 2021

23

      

Ngā kaihaina

Signatories

Author

Cindy Lynch - Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

20 May 2021

 

 

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20 May 2021

 

 

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Upper Harbour Local Board

20 May 2021

 

 

Upper Harbour Local Grants and Multiboard round two 2020/2021 grant allocations

File No.: CP2021/04740

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide information on applications to the Upper Harbour Local Grants and Multiboard Grants round two 2020/2021 to enable a decision to fund, part-fund or decline each application.

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received in the Upper Harbour Local Grants and Multiboard Grants round two 2020/2021 (refer Attachment B).

3.       The Upper Harbour Local Board adopted the Upper Harbour Local Board Community Grants Programme 2020/2021 on 21 May 2020 (refer Attachment A). The document sets application guidelines for contestable grants.

4.       The local board has set a total community grants budget of $237,383 for the 2020/2021 financial year. A total of $99,766.33 has been allocated to the Upper Harbour Local Board Quick Response round one, Local Grants round one and Quick Response round two 2020/2021. This leaves a total of $137,616.67 to be allocated to one local grants round and one quick response round.

5.       Twenty-one applications were received for Local Grants round two 2020/2021 and 14 applications for Multiboard Grants round two 2020/2021, requesting a total of $293,068.57.

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      agree to fund, part-fund or decline each application received in the 2020/2021 Upper Harbour Local Grants round two as follows:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

LG2117-201

Waitematā Synchronised Swimming Club

Sport and recreation

Towards the event ‘Synchro Challenge Day’ including venue hire, flyers, website, equipment, medals and certificates, and equipment

$2474.80

Eligible

LG2117-202

Auckland Paraplegic and Physically Disabled Association Incorporated

Sport and recreation

Towards venue hire, development costs and promotion for online and printing mediums

$2364.92

Eligible

LG2117-204

Whenuapai Ratepayers and Residents Association Incorporated

Historic heritage

Towards the hall recladding and restoration project, including scoping of work, inspection of the building's structure, developing plans and obtaining of consents

$30,000

Eligible

LG2117-205

Tennis Seniors North Harbour (TSNH) under the umbrella of
Mairangi Bay Tennis Club Incorporated

Sport and recreation

Towards venue hire (Albany Tennis Park indoor courts and facilities) and tennis balls for TSNH the June 2021 indoor tournament

$2665

Eligible

LG2117-206

East Coast Bays' and Districts Cricket Club Incorporated

Sport and recreation

Towards replacing cricket pitch covers

$2000

Eligible

LG2117-207

NZ-Sri Lanka Performing Arts Circle Incorporated

Arts and culture

Towards venue hire for the NZ-Sri Lanka Performing Arts Circle

$4202.95

Eligible

LG2117-208

Greenhithe Group Riding for the Disabled Association Incorporated

Community

Towards purchasing a new tractor with front loader and slasher

$20,000

Eligible

LG2117-210

Business North Harbour Incorporated

Environment

Towards the marketing and promotion costs, recycle bins and vehicle collection costs

$4945.50

Eligible

LG2117-211

Albany Chinese Association Incorporated

Arts and culture

Towards the venue hire, tutor and teacher fees for English and singing activities from June 2021 to March 2022

$16,812

Eligible

LG2117-213

Badminton North Harbour Incorporated

Sport and recreation

Towards upgrading the northern area changing room with the cost of cubicles for the men and ladies changing rooms for Badminton North Harbour

$3000

Eligible

LG2117-214

Sarah Benbow
under the umbrella of
Barfoot and Thompson Greenhithe

Events

Towards children’s entertainment, waste bins and portable toilets, children’s competitions, and performer costs for the Greenhithe Lantern Festival

$5192.35

Eligible

LG2117-215

Amar Trivedi
under the umbrella of
Hobsonville Community Trust

Events

Towards the delivery of the Hobsonville Point Diwali event

$25,000

Eligible

LG2117-217

The Auckland King Tides Initiative
under the umbrella of
The Institution of Professional Engineers NZ Incorporated

Environment

Towards the water level (tidal) gauge community workshop delivery

$10,351.25

Eligible

LG2117-218

Youthline Auckland Charitable Trust

Community

Towards provision of Youthline Helpline services including volunteer training, management and supervision for volunteer counsellors and the telecommunication costs for the Helpline voice and data services

$5000

Eligible

LG2117-219

Rosedale Park Sports Charitable Trust

Sport and recreation

Towards the toilet facilities upgrade for the Rosedale Park sports clubrooms

$20,000

Eligible

LG2117-220

Action Education Incorporated

Arts and culture

Towards running of 20 Spoken Word workshops

$5000

Eligible

LG2117-221

East Coast Bays Association Football Club

Sport and recreation

Towards junior coaching costs for the football club

$5000

Eligible

LG2117-222

Hobsonville Point Marine Sports Recreation Centre Charitable Trust

Sport and recreation

Towards fees for professional services, including the design costs for the Upper Harbour Regional Marine Water Sports Centre Facility

$20,000

Eligible

LG2117-223

Greenhithe Community Trust

Community

Towards the community facilitator's annual wages

$6000

Eligible

LG2117-224

Mountains to Sea Conservation Trust

Events

Towards the full cost to deliver three events, including kayak hire

$12,000

Eligible

LG2117-225

Environmental Education for Resource Sustainability Trust

Environment

Towards the purchase and delivery of 400 native plants and 30 classroom recycling bins to schools and preschools in the Upper Harbour area

$4541.25

Eligible

Total

 

 

 

$206,550.02

 

b)      agree to fund, part-fund or decline each application received in the 2020/2021 Upper Harbour Multiboard Grants round two as follows:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

MB2021-207

North Harbour Community Patrol

Community

Towards the purchase of safety equipment, torches, dashcam phone and internet expenses, and fuel costs from 1 June 2021 to 1 June 2022

$2000

Eligible

MB2021-211

Auckland Events Company Limited

Events

Towards the logistical costs to deliver the ‘Food Truck Series’ event at various locations between September 2021 and April 2022

$1000

Eligible

MB2021-218

Leyte-Samar NZ Solidarity Foundation Incorporated

Events

Towards the delivery of ‘2021 Quincentennial Celebration on 16 October, including event management, performance, choreographer fees, photography, food, decorations and costumes

$2000

Eligible

MB2021-224

YES Disability Resource Centre, T/A Shore Junction

Community

Towards the costs to produce the ‘Side Hustle’ youth engagement programme for the North Shore from 8 to 16 May 2021

$1000

Eligible

MB2021-225

Pet Refuge New Zealand Charitable Trust

Community

Towards the pet refuge shelter landscaping and tree planting costs

$5000

Eligible

MB2021-227

North Shore Centres of Mutual Aid Incorporated

Community

Towards a proportion of the operational costs, excluding wages, for six centres in the North Shore between July and December 2021

$5000

Eligible

MB2021-231

Tennis Charitable Trust

Sport and recreation

Towards the electrical and fire alarm upgrades at Albany Tennis Park

$20,378.78

Eligible

MB2021-232

Brain Play Limited

Community

Towards operational costs to deliver ‘Brain Play Science and Technology’ classes

$3150

Eligible

MB2021-236

Children's Autism Foundation

Community

Towards overall costs to deliver community workshops and outreach visits between October 2021 to May 2022

$3132.44

Eligible

MB2021-240

Empowerment Trust (previously Kidpower Teenpower Fullpower Trust)

Community

Towards the facilitation and delivery costs to deliver the ‘Kidpower’ programme including the resources kit to schools in the local board area

$2100

Eligible

MB2021-241

PHAB Association (Auckland) Incorporated

Community

Towards operational costs, including youth worker wages, activity costs, administration and coordination fees from July 2021 to June 2022

$2000

Eligible

MB2021-248

North Shore Brass Incorporated

Community

Towards the purchase of a security camera and gutter replacement at the Taharoto Community Facility

$2000

Eligible

MB2021-255

Gymnastics Community Trust, T/A North Harbour Gymnastics

Sport and recreation

Towards an equipment van, and wages for school coaches and satellite managers for the gymnastic classes from June to October 2021

$33,333.33

Eligible

MB2021-266

The Reading Revolution

Community

Towards manager’s wages for the shared reading programme at local libraries and retirement villages and community hubs

$3000

Eligible

Total

 

 

 

$85,094.55

 

 

 

 

Horopaki

Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

9.       The Upper Harbour Local Board adopted the Upper Harbour Local Board Community Grants Programme 2020/2021 on 21 May 2020 (refer Attachment A). The document sets application guidelines for contestable grants.

10.     The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups for projects that support and enable community climate action. Community climate action involves reducing or responding to climate change by local residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

·        local food production and food waste reduction

·        increasing access to single occupancy transport options

·        home energy efficiency and community renewable energy generation

·        local tree planting and streamside revegetation

·        educating about sustainable lifestyle choices that reduce carbon footprints.

13.     Six applicants applying to the Upper Harbour Local Grants round two 2020/2021 indicated that their project responds to community climate action.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

15.     The grants programme has no identified impacts on council-controlled organisations and therefore, their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.     Local boards are responsible for the decision-making and allocation of local board community grants. The Upper Harbour Local Board is required to fund, part-fund or decline these grant applications in accordance with the priorities identified in its local board grants programme.

17.     The local board is requested to note that section 48 of the Community Grants Policy states:

We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.

18.     A summary of each application received through the Upper Harbour Local Grants and Multiboard Grants round two 2020/2021 (Attachment B) is provided.

Tauākī whakaaweawe Māori

Māori impact statement

19.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

20.     Seven applicants applying to Upper Harbour Local Grants round two 2020/2021 indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

21.     The allocation of grants to community groups is within the adopted Long-term Plan 2018‑2028 and local board agreements.

22.     The local board has set a total community grants budget of $237,383 for the 2020/2021 financial year. A total of $99,766.33 has been allocated to the Upper Harbour Local Board Quick Response Grants round one, Local Grants round one and Quick Response Grants round two 2020/2021. This leaves a total of $137,616.67 to be allocated to one local grant and one quick response round.

23.     Twenty-one applications were received for Local Grants round two 2020/2021 and 14 applications for Multiboard Grants round two 2020/2021, requesting a total of $293,068.57.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

25.     Following the Upper Harbour Local Board allocation of funding for the Upper Harbour Local Grants and Multiboard Grants round two 2020/2021, grants staff will notify the applicants of the local board’s decision.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Upper Harbour Grants Programme 2020-2021

45

b

Upper Harbour Local Grants and Multiboard Grants round two 2020-2021 grant applications (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Author

Ruchita Patel - Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

20 May 2021

 

 

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Upper Harbour Local Board

20 May 2021

 

 

Deed of lease for additional premises to Albany Hall Committee Incorporated for the memorial library at R 21 Library Lane, Albany

File No.: CP2021/03594

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To grant a deed of lease for additional premises to the Albany Hall Committee Incorporated for the memorial library at R 21 Library Lane, Albany.

Whakarāpopototanga matua

Executive summary

2.       The Albany Hall Committee Incorporated seeks a deed of lease for additional premises for the memorial library located at R 21 Library Lane, Albany.

3.       At the business meeting in December 2019, the local board granted a new lease to the group for the hall and parking area commencing 1 May 2020 for 10 years with one right of renewal for a further 10 years.

4.       Following the resolution and fulfilment of statutory requirements, council staff were made aware that the former lease also included the memorial library site and the group wished to have this included into the hall lease area.

5.       To enable the group to formally occupy and manage the memorial library, it is recommended that a lease for additional premises be granted and that the additional premises lease is on the same terms and conditions as the operative lease for the hall.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      grant, under section 138 of the Local Government Act 2002, a deed of lease for additional premises to the Albany Hall Committee Incorporated for 50m2 (more or less) at R 21 Library Lane, Albany, described as Part Lot 14 Deposited Plan 17618 (refer to Attachment A of the agenda report).

b)      approve the commencement date of the deed of lease for additional premises to the Albany Hall Committee Incorporated for 50m2 (more or less) at R 21 Library Lane, Albany, described as Part Lot 14 Deposited Plan 17618, to be 21 May 2021.

c)      note that all other existing terms and conditions of the lease commencing 1 May 2020 and subsequent renewals remain in effect and will apply to the deed of lease for additional premises.

Horopaki

Context

6.       The report considers a new community lease to Albany Hall Committee Incorporated at R 21 Library Lane, Albany. 

7.       The Upper Harbour Local Board is the allocated local authority relating to local, recreation, sport and community facilities, including community leasing matters.  

Tātaritanga me ngā tohutohu

Analysis and advice

Albany Hall Committee Incorporated

8.       Albany Hall Committee Incorporated (formerly The Fruitgrowers Association) was formed in 1893. The need for a community hall in the village was identified and a public meeting to discuss its build was held in 1897. The Albany Coronation Hall was completed in 1911.

9.       In 1919, residents of the Albany district held a meeting and decided to build a memorial library to commemorate the men who were killed or died of wounds in World War I. The former Fruitgrowers Association funded the library which was completed in 1922.

10.     Following discussions with the former Takapuna City Council in 1983, the land and buildings were transferred to council and a lease for 30 years was agreed between the council and the association. 

11.     The group act as custodians of the Albany Hall and the Albany War Memorial Library for Auckland Council and the local community.

Albany Memorial Library

12.     The memorial library is located on Part Lot 14 Deposited Plan 17618. The land is held by Auckland Council in fee simple subject to the Local Government Act 2002.

13.     The building is classified as a historic structure and is featured as one of 56 sites in ‘Auckland’s First World War Heritage Trail’ highlights. Although no longer used as a library, the historic Albany War Memorial Library is available for community use.

Public notification and iwi engagement

14.     The land is owned by council under the provisions of the Local Government Act 2002. Section 138 of the act requires that before a lease of longer than six months is granted, council must consult the community on the proposal.

15.     A public notice was placed in the North Shore Times and the Auckland Council website on 25 February 2021. Submitters were allowed one calendar month from the publication date to make submissions. No submissions were received.

16.     Under section 81 of the Local Government Act 2002, iwi engagement is required and has been undertaken with mana whenua identified as having an interest in land in the Upper Harbour Local Board geographical area. 

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     There is no impact on greenhouse gas emissions as the proposal does not introduce any new source of emissions. 

18.     Climate change will unlikely impact the proposed lease as the site is not within a flooding zone or near the coast.   

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19.     A lease of additional premises to the Albany Hall Committee Incorporated has no identified impacts on other parts of the council group. 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

20.     The Upper Harbour Local Board is the allocated decision-making authority to approve community leases.  

21.     In November 2020, the Upper Harbour Local Board were provided with a memo regarding the proposed deed of lease for additional premises to the Albany Hall Committee Incorporated for the memorial library. Feedback was received regarding the need for public notification and iwi engagement. Legal Services confirmed the need to fulfil the statutory requirements.

22.     The recommendations from this report support the Upper Harbour Local Board Plan 2020 outcome for ‘Empowered, connected and resilient Upper Harbour communities’.

Tauākī whakaaweawe Māori

Māori impact statement

23.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi which are articulated in the council’s key strategic planning documents; the Auckland Plan, the Long-term Plan 2018-2028, the Unitary Plan, and local board plans. 

24.     An aim of community leasing is to increase targeted support for Māori community development. This proposal seeks to improve access to facilities for all Aucklanders, including Māori, living in the Upper Harbour Local Board area.

25.     Iwi engagement was achieved through written communication on 5 March 2021 to iwi who have a key interest in the site located at R 21 Library Lane, Albany. No objections were raised by the iwi representatives who responded. 

26.     There are no changes to the use or operational activities being conducted on the land.

Ngā ritenga ā-pūtea

Financial implications

27.     The costs associated with public notification and the preparation of the lease document will be borne by Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

28.     Should the Upper Harbour Local Board resolve not to grant a new community lease to the Albany Hall Committee Incorporated, the group's ability to undertake its core activities will be materially affected, which in turn will have a negative impact on the desired local board outcomes.  

Ngā koringa ā-muri

Next steps

29.     Subject to the Upper Harbour Local Board’s decision, staff will work with representatives of the Albany Hall Committee Incorporated to finalise the deed of lease of additional premises.


 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site plan - Lease for additional premises to Albany Hall Committee Incorporated for memorial library

53

     

Ngā kaihaina

Signatories

Author

Deepal Chand - Community Lease Specialist

Authorisers

Taryn Crewe - General Manager Community Facilities

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

20 May 2021

 

 

PDF Creator


Upper Harbour Local Board

20 May 2021

 

 

Public reserve at 1 Observation Green, Hobsonville: Approve draft concept plan for consultation

File No.: CP2021/05457

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the draft concept plan relating to the development of the public reserve at 1 Observation Green, Hobsonville, for public consultation.

Whakarāpopototanga matua

Executive summary

2.       The Upper Harbour Local Board requested an investigation of development options for the public reserve at 1 Observation Green, Hobsonville.

3.       Investigation has been undertaken by Auckland Council’s Community Facilities department as part of the Community Facilities work programme 2020/2021 (resolution number UH/2020/86).

4.       A draft concept plan has been developed and, if approved, will be used as the basis for consultation with the community and wider public.

5.       It is recommended that the use of the draft concept plan during the upcoming consultation process is approved.

6.       The consultation will be undertaken via the Have Your Say website, an on-site event and meetings with key stakeholders and partners.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      approve the draft concept plan (refer to Attachment A of the agenda report) for the development of the public reserve at 1 Observation Green, Hobsonville, for public consultation.

Horopaki

Context

Background

7.       The public reserve is a 4268m2 flat site surrounded by roads on three sides and town houses on the other (see image 1 below). A concrete path separates the residential houses from the reserve. At the western corner of the reserve, it connects to a path network leading to Scott Point. The reserve currently consists of lawn and in its current state, provides limited usability for the community.

8.       The Scott Point community have actively advocated to the local board formally through the 2020 local board planning consultation and 2020/2021 annual budget consultation for the local board to invest in developing this reserve in order to provide residents a place to play, be active and connect with their neighbours.



Image 1: View of public reserve, 1 Observation Green, Hobsonville

9.       As a result of the public feedback, the local board directed Auckland Council’s Community Facilities department to investigate development options for the public reserve at 1 Observation Green, Hobsonville, as part of the Community Facilities work programme 2020/2021 (resolution number UH/2020/86).

10.     A short walk away (approx. 500m) along an existing path network, another large development is expected to commence in the 2021/2022 financial year – the Scott Point Sustainable Sports Park. This development will provide many recreational services including, but not limited to, sports fields, a playground, and a walkway network through a landscaped park. The services provided at 1 Observation Green will be planned to complement those at Scott Point Sustainable Sport Park.

11.     Further requirements were identified based on a site survey and collaboration with staff from Community Services, Local Board Services and the Strategic Broker. Initial brainstorming sessions with the Scott Point Residents Group (SPRG) were also held on 28 October 2020 and 30 November 2020.

Draft concept plan

12.     A draft concept plan (Attachment A) was developed and presented to the Upper Harbour Local Board at a workshop on 11 February 2021.


 
                   Image 2: Draft Concept Plan for public reserve, 1 Observation Green, Hobsonville

13.     Creating a communal space is at the centre of the development. Low to medium height mounds will be formed to better shelter the reserve from the occasional strong winds, without limiting overall visibility. The mounds will be planted with low growing plants.

14.     In the north-western corner of the reserve, a communal meeting area will include picnic tables, a drinking fountain and a shade structure. A diagonal concrete path through the reserve will run along this area and improve the reserves’ connection with the surrounding path networks.

15.     An agility trail along the main concrete path invites users of all ages to test, improve, and maintain their fitness. Benches will be placed throughout the reserve to allow users to rest and enjoy their surroundings.

16.     As a large play space is included in the development of the Scott Point Sustainable Sports Park, the reserve at 1 Observation Green will include elements to supplement, rather than duplicate, the play opportunities. This reserve will host learn-to-ride paths which run around a small play space and along and through planting.

17.     Some playful elements like timber logs and steppers will also be included within the reserve’s planting to allow children to explore and promote nature play. A play space across from the picnic tables is planned and could host either one key featured element or natural themed play.

18.     Currently the reserve is used by children to kick a ball and a large free space will be maintained in the development to allow for this in future. This free space will also provide a space for community events.

19.     A set of trees will be planted along the southern boundary of the reserve to provide some privacy for neighbours.

20.     A separate project to develop the reserve is included in the proposed Community Facilities work programme 2021/2022 with a budget of $740,000 (asset-based services capital fund growth) but this has not yet been approved.

21.     The above outlined concept plan can be developed within the proposed budget of $740,000 (including professional services and construction costs). Should the budget be decreased, the design can be downscaled or alternatively, the design could be delivered in stages with some elements remaining for delivery in future years.

Tātaritanga me ngā tohutohu

Analysis and advice

22.     To further progress the development of this reserve, consultation with partners, stakeholders and the wider public is necessary to ensure the proposed development provides services in line with current and future requirements.

23.     The consultation with partners, stakeholder and the wider public can be undertaken based on the above draft concept plan or based on a ‘blank page’ approach asking for general input.

24.     In the workshop on 11 February 2021, the local board requested a report on the matter to approve the draft concept plan for consultation.

25.     There are two options available for the upcoming consultation process:

·        Option one – Consultation based on the draft concept plan

·        Option two – Consultation without the use of the draft concept plan.

26.     The below table outlines the advantages and disadvantages of both utilising the draft concept plan or not during the consultation:

 

 

 

Advantages

Disadvantages

Option one – Consultation based on the draft concept plan

· Including the draft concept plan provides a tangible vision of how the reserve can be developed and will help people visualise the change better.

· Use of the draft concept plan will allow discussion on the proposal and test whether requirements to date have been correctly identified.

· The draft concept plan provides an indication of the size of development of the reserve and may help avoid unrealistic expectations.

· Presenting a draft concept plan may lead to partners, stakeholders and the public believing decisions on the details of this development have already been made and their input and ability to influence is hindered.

· Using the draft concept plan may also lead to the expectation that the development is to go ahead in the near future, at a time when the budget for construction has not yet been approved.

 

Option two - Consultation without the use of the draft concept plan

· Not using a draft plan will allow the public to freely form their ideas on how the reserve should be developed and may lead to greater and more creative ideas being received

· Without a plan present, it is clear that the project remains in the initial stages of planning, and this will keep expectations on the delivery timelines and budget allocation lower and likely more realistic.

· Without the draft concept plan it will be harder to communicate the vision for the reserve.

· There is no indication of the scale of the development which in turn may lead to unrealistic expectations about the extent and size of the development.

· Lacking a central theme (concept plan), discussions at on-site consultation events may end up off topic. Ideas and requirements received may be limited to only a small number of specific services.

 

27.     While it is important that partners, stakeholders and the wider public are allowed to freely shape their vision of the development of this reserve, the benefits of having a draft concept plan available to lead these conversations is deemed higher. This is especially true considering that funding to continue this development may become available as early as next year. This would require a faster pace in the design process which is more likely if ideas can be discussed and shaped around an existing plan.

28.     Because of this and the above outlined advantages, it is recommended the use of the draft concept plan during the upcoming consultation process.

Tauākī whakaaweawe āhuarangi

Climate impact statement

29.     The decision to approve the draft concept plan for consultation does not have an impact on climate.

30.     Any climate impacts in relation to the actual development of the reserve will be analysed and reported on once the draft concept plan is finalised and presented to the local board for final approval.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31.     The draft concept plan was developed in collaboration with staff from the Community Empowerment Unit, Community Services and Community Facilities. All departments involved are in support of the draft concept plan to be used for consultation. It supports the strategic aspirations for this area and will provide a good basis for meaningful discussions during the consultation process.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32.     Staff worked closely with the Scott Point Residents Group which assisted the development of the draft concept plan by sharing their understanding of the community’s requirements for this reserve.

33.     The draft concept plan was presented to the Upper Harbour Local Board at a workshop on 11 February 2021. The local board provided direction on the draft concept plan.

Tauākī whakaaweawe Māori

Māori impact statement

34.     The investigation into the development of the reserve will be presented at an upcoming mana whenua forum. Iwi may be interested in providing input into this development. If this is the case, ideas will be discussed with interested iwi. It is also hoped to gain a better understanding of whether the public reserve is of significance to Māori and if so, how this can be reflected in the development.

Ngā ritenga ā-pūtea

Financial implications

35.     The project has an operational expenditure budget of $20,000, allocated from the locally driven initiatives fund.

36.     The costs to date for investigation and development of the draft concept plan are $9732.50.

37.     The remaining budget will be utilised to fund the engagement process and the finalisation of the draft concept plan.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38.     A budget for the development of the reserve has not yet been approved and the use of the draft concept plan in the consultation process may lead to an expectation that the development will go ahead in the near future. This risk will be managed by ensuring clear communication to the community that the timeline for the development is yet to be determined.

39.     The use of the draft concept plan may restrict the number of ideas submitted during consultation as there is a pre-defined view presented. It is planned to manage this by allowing for open questions in the survey and by engaging directly with the public at an on‑site event where the sharing of ideas will be encouraged.

Ngā koringa ā-muri

Next steps

40.     If the draft concept plan is approved for consultation, the plan will be finalised and the consultation scheduled via the Have Your Say website for July 2021.

41.     An on-site event will also be planned for July 2021 to allow the community and wider public to discuss ideas and find out more about the draft concept plan.

42.     The draft concept plan will also be shared with iwi to provide an opportunity to enter into collaboration and partnership in the development of this reserve.

43.     The results of the consultation will be shared with the local board at a future workshop.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

1 Observation Green, Hobsonville: Draft concept plan

61

     

Ngā kaihaina

Signatories

Author

Barbara Heise – Senior Project Manager Community Facilities

Authorisers

Taryn Crewe – Acting General Manager Community Facilities

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

20 May 2021

 

 

PDF Creator

PDF Creator


Upper Harbour Local Board

20 May 2021

 

 

Local board views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters

File No.: CP2021/05609

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide views on the council initiated Plan Change 60 – Open Space (2020) and Other Rezoning Matters (PC60).

Whakarāpopototanga matua

Executive summary

2.       Decision-makers on a plan change to the Auckland Unitary Plan must consider local board views on the plan change if the relevant local boards choose to provide their views.

3.       Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including plan changes. A local board can present local views and preferences when that view is expressed by the whole local board.[1]

4.       On 28 January 2021, Auckland Council notified Plan Change 60. Submissions closed on 1 March 2021. The plan change includes 105 sites (in some cases, a site comprises more than one lot) and aims to rezone land to:

·        recognise land recently vested or acquired as open space

·        correct zoning errors or anomalies (including rezoning land to better reflect its use)

·        facilitate Panuku Development Auckland’s (Panuku) land rationalisation and disposal process, or

·        facilitate Kainga Ora and Auckland Council’s redevelopment of certain neighbourhoods.

5.       One hundred and six submissions have been received on the proposed plan change. The vast majority of these oppose Panuku’s rezoning and land disposal. In summary, there are 15 submissions in support of the plan change, four in support but seeking amendments, 85 in opposition and two out of scope.

6.       No iwi authority has made a submission in support or opposition to Plan Change 60.

7.       This report is the mechanism for the local board to resolve and provide its views on Plan Change 60 should it wish to do so. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      provide local board views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters.

b)      appoint a local board member to speak to the local board views at a hearing on Plan Change 60.

c)      delegate authority to the chairperson of the Upper Harbour Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing.

Horopaki

Context

8.       Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local board views when deciding the content of these policy documents.[2]

9.       If the local board chooses to provide its views, the planner includes those views in the hearing report. Local board views are included in the analysis of the plan change, along with submissions.

10.     If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners who decide on the plan change.

11.     This report provides an overview of the proposed plan change to the Auckland Unitary Plan (AUP) and a summary of submissions’ key themes.

12.     The report does not recommend what the local board should convey, should the local board decide to convey its views on Plan Change 60. The planner must include any local board views in the evaluation of the plan change. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

13.     The key theme from submissions is opposition to the proposed rezonings relating to Kainga Ora/Auckland Council redevelopment and Panuku’s land rationalisation and disposal. Attachment A identifies the land parcels that are the subject of submissions.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     Plan Change 60 affects land across the Auckland region.

15.     The purpose of the proposed plan change is to rezone land to either:

·        recognise land recently vested or acquired as open space

·        correct zoning errors or anomalies (including rezoning land to better reflect its use)

·        facilitate Panuku’s land rationalisation and disposal process, or

·        facilitate Kainga Ora and Auckland Council’s redevelopment of certain neighbourhoods.

16.     The Section 32 Report and details of the plan change are available from the council’s website at Plan Change 60. The council’s planner and other experts will evaluate and report on the following:

·        Section 32 Report that accompanies the plan change

·        submissions

·        the views and preferences of the local board should the local board pass a resolution.

17.     Submissions were made by 106 people/organisations as outlined below:

Submissions

Number of submissions

In support

15

In support but requesting change(s)

4

In opposition

85

Out of scope

2

Total

106

18.     Key submission themes are listed below.

19.     Oppose the rezoning of:

·        142 Triangle Road, Massey (maps 4 and 37)

·        1-5 Lippiatt Road, Otahuhu (map 73)

·        23 Waipuna Road, Mount Wellington (map 75)

·        12R Rockfield Road, Ellerslie (map 76)

·        11R Birmingham Road, Otara (map 77)

·        2R Keeney Court, Papakura (map 78)

·        walkway adjacent to 45 Brandon Road, Glen Eden (map 79)

·        45 Georgina Street, Freemans Bay (map 81)

·        36 Cooper Street, Grey Lynn (map 82)

·        13 Davern Lane, New Lynn (map 85)

·        67 East Street, Pukekohe (map 86)

·        Princes Street West, Pukekohe (map 87)

·        R105 Stott Avenue, Birkenhead (map 93)

·        26 Princes Street, Otahuhu (map 96).

20.     Support the rezoning but request an alternative zone:

·        2157 East Coast Road, Stillwater (map 71).

21.     Both support for and opposition to the rezoning:

·        50 Mayflower Close, Mangere East (map 100)

·        62 Mayflower Close, Mangere East (map 105).

22.     Support for rezoning or further information required:

·        1337 Whangaparaoa Road, Army Bay (map 104).

23.     The key reasons for submission opposing the plan change include:

·        opposed to the rezoning of pocket parks – they are needed to support intensification and for social and environmental benefits

·        loss of valuable reserve land

·        few parks in the area

·        significant negative effect on enjoyment of our neighbourhood / adverse effects on property and locality

·        park has significant cultural heritage associations and natural value

·        contradicts Auckland Unitary Plan heritage policies

·        inadequate public notification

·        green areas needed in more intensive housing areas

·        contrary to climate change/greenhouse effects – green spaces are needed for low carbon Auckland Council

·        inconsistent with Auckland Unitary Plan objectives and policies

·        park has trees which will be lost with rezoning and development

·        site is an overland flow path and flood plain

·        property values will be adversely affected

·        loss of walkway and critical linkage

·        sale of spaces is desperate revenue gathering/selling due to Covid is short-sighted

·        subsequent building will severely impact on sunlight and amenities of adjoining sites

·        contrary to Auckland Council’s declaration of a climate emergency, open space network plans, National Policy Statement – Urban Development – well functioning environments, open space provision policy, Auckland Plan 2050, the Urban Ngahere Strategy

·        site is a Significant Ecological Area and part of a wildlife corridor and refuge

·        inconsistent with local boards’ goal of increasing tree canopy.

24.     Information on individual submissions and the summary of all decisions requested by submitters is available from council’s website: Plan Change 60

Tauākī whakaaweawe āhuarangi

Climate impact statement

25.     Several submissions raised specific climate concerns. These relate to the loss of locally accessible open space and the associated vegetation, particularly mature trees.

26.     The council’s climate goals as set out in Te Taruke-a-Tawhiri: Auckland’s Climate Plan are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050 

·        to prepare the region for the adverse impacts of climate change.

27.     The local board could consider if Plan Change 60:

·        will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions (e.g., does it encourage car dependency, enhance connections to public transit, walking and cycling or support quality compact urban form)

·        prepare the region for the adverse impacts of climate change, i.e., does the proposed plan change elevate or alleviate climate risks (e.g., flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

28.     Panuku is a council-controlled organisation that resulted from the merging of Auckland Council Property Limited and Waterfront Auckland. One of the roles of Panuku is the release of land or properties that can be better utilised by others.

29.     In conjunction with Auckland Council’s Stakeholder and Land Advisory team, Panuku have identified 26 council-owned parcels of land which are either surplus to requirements or they are part of a Panuku regeneration project (i.e., a series of projects and initiatives designed to kickstart the transformation process and bring about changes that will help centres prosper in the future). Those parcels considered to be surplus to requirements have been cleared for sale by Auckland Council.

30.     Auckland Council’s decision to dispose of or sell the land parcels is separate from the zoning of the land. Zoning is a method used to implement the Auckland Unitary Plan’s objectives and policies and to achieve the purpose of the Resource Management Act 1991 (RMA). The merit of any rezoning of land (from open space to residential or business) therefore must be assessed against the purpose of the RMA and the relevant Auckland Unitary Plan objectives and policies. Other relevant considerations which will be considered in the section 42A hearing report include the Auckland Plan 2050, Auckland’s Climate Plan and the Urban Ngahere Strategy and open space network plans.

31.     Auckland Transport made a submission in relation to the rezoning of 1337 Whangaparaoa Road, Army Bay. The key matter raised is the traffic effects of rezoning the Whangaparaoa golf course from ‘Residential – Single House’ to ‘Open Space – Sport and Active Recreation’ zone.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

32.     The plan change affects sites throughout the Auckland region and feedback is therefore sought from all local boards.

33.     Factors the local board may wish to consider in formulating its views are:

·        interests and preferences of people in the local board area

·        wellbeing of communities within the local board area

·        local board documents, such as the local board plan and local board agreement

·        responsibilities and operation of the local board.

34.     A memo was sent to all local boards on 27 October 2020 outlining the proposed changes, the rationale for them and the likely plan change timeframes.

35.     This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the plan change.

Tauākī whakaaweawe Māori

Māori impact statement

36.     If the local board chooses to provide its views on Plan Change 60, it may also comment on matters that may be of interest or importance to Māori generally. In the 2018 census, approximately 11.5 per cent (or 181,194) of the Auckland region’s population identified as Māori.

37.     Plans and Places consulted with all iwi authorities when it prepared Plan Change 60. On 27 October 2020, a memorandum outlining the draft proposed plan change was sent to all Auckland’s 19 mana whenua entities and the Tupuna Maunga Authority as required under the RMA.

38.     Comments were received from:

·        Ngāti Manuhiri – asking for an extension of time to 11 December 2020 to enable a discussion with their governance arm

·        Waikato Tainui – they will support mana whenua to take the lead role on such plan changes

·        Tupuna Maunga Authority – their interest is those sites that are within Height Sensitive Areas or regionally Significant Volcanic Viewshafts.

39.     No iwi authorities made a formal submission.

40.     The hearing report will include analysis of part 2 of the RMA which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi.[3] The plan change does not trigger an issue of significance as identified in the Schedule of Issues of Significance and Māori Plan 2017.[4]

Ngā ritenga ā-pūtea

Financial implications

41.     Panuku’s land rezoning and rationalisation (26 land parcels) is part of Auckland Council’s financial recovery.

42.     The draft Long-term Plan 2021-2031 proposes the selling of surplus properties and reinvesting the proceeds into critical infrastructure for the city. Over the next three years, Auckland Council is seeking to increase these sales to return $70 million a year to invest in Auckland.

43.     The 26 land parcels that are part of this plan change form part of the $70 million return sought.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44.     There is a risk that the local board will be unable to provide its views and preferences on the plan change if it doesn’t pass a resolution. This report provides:

·        the mechanism for the local board to express its views and preferences if it so wishes

·        the opportunity for a local board member to speak at a hearing.

45.     If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

46.     The power to provide local board views regarding the content of a plan change cannot be delegated to individual local board member(s).[5] This report enables the whole local board to decide whether to provide its views and if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

47.     The planner will include and report on any resolution(s) of the local boards in the section 42A hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

48.     The planner will advise the local boards of the decision on the plan change request by memorandum.


 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

The land parcels in PC60 that are the subject of submissions

71

     

Ngā kaihaina

Signatories

Author

Tony Reidy - Team Leader Planning

Authorisers

Eryn Shields - Team Leader  Regional, North West and Islands

John Duguid - General Manager - Plans and Places

Louise Mason - GM Local Board Services

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

20 May 2021

 

 

PDF Creator

PDF Creator


Upper Harbour Local Board

20 May 2021

 

 

Local board views on private plan change 59 for the land at 473 Albany Highway (Albany 10 Precinct)

File No.: CP2021/05019

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide local board views on a private plan change by BEI Group Limited for the land at 473 Albany Highway (Albany 10 Precinct).

Whakarāpopototanga matua

Executive summary

2.       Decision-makers on a private plan change to the Auckland Unitary Plan must consider local boards’ views on the plan change if the relevant local boards choose to provide their views.

3.       Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including private plan changes. A local board can present local views and preferences when expressed by the whole local board.[6]

4.       BEI Group Limited lodged a private plan change for the land at 473 Albany Highway, Albany. Private plan change 59 would change the Auckland Unitary Plan by rezoning 13.4ha of land from ‘Residential – Mixed Housing Suburban Zone’ to Residential – Terrace Housing and Apartment Buildings Zone’. In addition, the plan change seeks to include a new precinct, Albany 10 Precinct, which will enable the following:

·        up to approximately 1800 dwellings

·        up to 4000m2 of business land suitable to support a ‘small community hub’ which would enable a centre of shops and services

·        a privately managed central park.

5.       Private plan change 59 had full public notification (20 working days) between 28 January to 1 March 2021. Key themes that have been raised in submissions received on private plan change 59 include effects on the local character and views, shading, privacy, building density and height, school capacity, local transport network, local infrastructure and ecological effects.

6.       This report is the mechanism for the local board to resolve and provide its views on private plan change 59. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      provide local board views on private plan change 59 by BEI Group Limited for the land at 473 Albany Highway, Albany.

b)      appoint a local board member to speak to the local board views at a hearing on private plan change 59.

c)      delegate authority to the chairperson of the Upper Harbour Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the private plan change hearing.

Horopaki

Context

Decision-making authority

7.       Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.[7]

8.       A private plan change request will be included in the Auckland Unitary Plan (AUP) if it is approved. Local boards must have the opportunity to provide their views on private plan change requests when an entity other than council proposes a change to the Auckland Unitary Plan

9.       If the local board chooses to provide its views, the planner includes those views in the hearing report. Local board views are included in the analysis of the private plan change, along with submissions.

10.     If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who decide on the private plan change request.

11.     This report provides an overview of the private plan change and a summary of submissions’ key themes. 

12.     The report does not recommend what the local board should convey, should the local board convey its views on private plan change 59. The planner must include any local board views in the evaluation of the private plan change. The planner cannot advise the local board as to what its views should be and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Plan change overview

13.     The private plan change applies to 473 Albany Highway, Albany. The land is currently zoned Residential – Mixed Housing Suburban Zone and is subject to Albany 9 Precinct as identified on Figure 1 on the following page:

Figure 1 Site and plan change area

14.     The objectives and purpose of the private plan change, as stated by the applicant, are to:

…enable the comprehensive and integrated development of a new residential community of up to 1800 homes, including a small community hub, within a unique landscape setting while protecting and enhancing the ecological, landscape and amenity values of the area.

15.     Figure 2 below shows the rezoning proposed by BEI Group Limited in private plan change 59, from Residential – Mixed Housing Suburban Zone to Residential – Terrace Housing and Apartment Buildings Zone.

16.     In addition, the private plan change seeks to include a new precinct - Albany 10 Precinct - with the following amendments:

·        removal of part of an existing sub precinct within the Auckland Unitary Planning maps, identified as ‘Albany 9 Precinct – sub-precinct C’

·        amendment of the I501 Albany 9 Precinct provisions to remove references to ‘sub-precinct C’.

17.     The private plan change seeks to enable and facilitate a substantial new residential growth area with supporting commercial activities that cannot be achieved within the current AUP zoning and provisions that exist on the site.

18.     The higher intensity development will involve allowing development to go to a greater height across the site. These heights range from 13m (3 – 4 storeys), 21m (5 – 6 storeys) and 35m (10 storeys). The applicant has undertaken a master planning process that seeks to ensure that the site is developed in a comprehensive manner whilst managing the effects. 

19.     The proposed private plan change would enable:

·        up to approximately 1800 dwellings

·        up to 4000m2 of business land suitable to support a ‘small community hub’ which would enable a centre of shops and services

·        a privately managed central park.

Figure 2 rezoning proposed land at 473 Albany Highway as part of private plan change 59

20.     BEI Group Limited has included technical reports in the private plan change request that evaluate geotechnical, engineering and infrastructure, on-site wastewater treatment and disposal, transport, economic, land use capability, ecological, urban design, landscape visual effects, archaeological and cultural effects. The reports and other application details are available from council’s website at.

https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/Pages/details.aspx?UnitaryPlanId=95

21.     The council’s planner and other experts will evaluate and report on:

·        technical reports supplied by the applicant

·        submissions

·        views and preferences of the local board, if the local board passes a resolution.

Themes from submissions received

22.     Key submission themes are listed below:

·        effects on the character, landscape, views, and amenity values of the area

·        effects on the local public transport network

·        extra traffic and volume of traffic movements

·        effects of construction noise and dust

·        ecological impact on the Ōtehā Stream and Fernhill Escarpment

·        the concerns on the current pressure on local schools

·        request for high density development on the site.

23.     A total of 142 submissions were received on the plan change (approximately 328 submission points raised overall). Key matters raised are outlined in the Table 1 below:

Table 1 submissions received on plan change 59

Submissions

Number of submissions

Key matters raised

In support

7

In full support of the plan change without any amendments as the proposal will provide new houses on land at a scale that is being sought after.

In opposition

130

Adverse effect on local character and views - particularly from the submitters’ properties.

Adverse effects on surrounding green spaces.

Adverse shading and privacy effects on neighbouring properties due to proposed heights.

Adverse effects due to density.

Adverse effects on local schools.

Adverse traffic effects on the local network, including public transport network.

Adverse effects of construction noise and dust over time.

Adverse effects on the local infrastructure (stormwater and wastewater).

Impact on flood management.

Adverse ecological effects on the Ōtehā Stream and Fernhill Escarpment.

In support (with amendments)

1

One submitter would like to see a local residents group set up so that ongoing interactions and communication with developers can take place.

In opposition (unless concerns are addressed)

1

Auckland Transport (AT) seeks to decline plan change unless AT’s concerns as outlined in its submission are resolved.

Neutral

2

Watercare Services Limited and Ministry of Education.

Watercare Services Limited submission relates to the proposed water and wastewater servicing arrangement; and effect of the Plan Change on Watercare’s existing and planned water and wastewater network.

Ministry of Education submission relates to the pressure of existing education facilities and working with the landowner to supply a new facility on site. Other matters raised were walking and cycling provisions and traffic.

Not Stated

1

Auckland Council

Auckland Councils submission was themed around general integration of the precinct into the Unitary Plan and other requested amendments to the precinct wording.

 

24.     Detailed information on individual submissions and the summary of all decisions requested by submitters is available from the following link on council’s website: https://www.aucklandcouncil.govt.nz/UnitaryPlanDocuments/pc-59-sdr.pdf

Tauākī whakaaweawe āhuarangi

Climate impact statement

25.     The decision whether to provide local board views:

·        will not have an impact on greenhouse gas emissions

·        is a decision of short duration.

26.     The decision whether to provide local board views will not be affected by a climate that changes over the lifetime of that decision.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

27.     Staff from Healthy Waters, Environmental Services and Engineering [in Regulatory Services] will review relevant submissions and provide expert advice into the hearing report. 

28.     Both Watercare Services and Auckland Transport made a submission on the proposed private plan change.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

29.     The private plan change request is within the Upper Harbour Local Board area. The site is positioned to the west of the Albany metropolitan centre, and the Albany village town centre is located 800m to the north of the site. The site adjoins the Ōtehā Stream to the east and the site is bounded by Albany Highway to the north and west

30.     This plan change relates to the Upper Harbour Local Board area only.

31.     Factors the local board may wish to consider in formulating its view:

·        interests and preferences of people in local board area

·        well-being of communities within the local board area

·        local board documents, such as local board plan, local board agreement

·        responsibilities and operation of the local board.

32.     This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the private plan change.    

Tauākī whakaaweawe Māori

Māori impact statement

33.     If the local board chooses to provide its views on the plan change, it includes the opportunity to comment on matters that may be of interest or importance to Māori people, wellbeing of Māori communities or Te Ao Māori (Māori worldview).

34.     BEI Group Limited advised that they have engaged with the following mana whenua groups:

·        Ngāti Whātua o Kaipara

·        Ngāi Tai ki Tāmaki

·        Ngāti Manuhiri

·        Te Kawerau Iwi Tribal Authority

·        Ngāti Maru Rūnanga Incorporated

·        Ngāti Paoa Trust Board

·        Ngāti Paoa Iwi Trust

·        Ngāti Tamaterā Settlement Trust

·        Ngāti Te Ata

·        Ngāti Wai Trust Board

·        Ngāti Whanaunga Incorporated

·        Ngāti Whātua Ōrākei Trust

·        Te Ākitai Waiohua Iwi Authority

·        Te Rūnanga o Ngāti Whātua.

35.     No iwi authorities made a submission on the private plan change. However, one of the mana whenua who participated in the engagement prior to notification was Ngāi Tai ki Tāmaki and Ngāti Manuhiri Settlement Trust have prepared a cultural values A\assessment (CVA).

36.     The hearing report will include analysis of Part 2 of the Resource Management Act 1991 (RMA) which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi.[8] 

Ngā ritenga ā-pūtea

Financial implications

37.     The costs associated with processing the private plan change request can be recovered from the applicant. The impacts of development associated with the private plan change request on infrastructure (and any associated funding/financing issues) is a matter that will need to be addressed in the hearing report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

38.     There is a risk that the local board will be unable to provide its views and preferences on the plan change if it does not pass a resolution. This report provides:

·        the mechanism for the Upper Harbour Local Board to express its views and preferences

·        the opportunity for a local board member to speak at a hearing on behalf of the local board.

39.     If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

40.     The power to provide local board views regarding the content of a private plan change cannot be delegated to individual local board member(s).[9]  This report enables the whole local board to decide whether to provide its views and if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

41.     The planner will include, and report on, any resolution of the local board in the hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose. 

42.     The planner will advise the local board of the decision on the private plan change request by memorandum.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Todd Elder - Planner

Authorisers

John Duguid - General Manager - Plans and Places

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

20 May 2021

 

 

Local board views on Variation 1 to Plan Change 5

File No.: CP2021/05768

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide views on the draft Variation 1 to Plan Change 5 Whenuapai Stage One.

Whakarāpopototanga matua

Executive summary

2.       The council is proposing a variation to Plan Change 5 (PC5) to address matters that are based on new information received but that are out of the scope of PC5. Key matters that will be addressed include a response to updated aircraft engine testing noise contours from the Minister of Defence, the National Policy Statement on Urban Development 2020 (NPSUD) and further changes (to stormwater provisions and the location of open space) that are based on new information.  

3.       Views of the Upper Harbour Local Board are sought at this early non-statutory phase so that any comments can be placed before the political working group which is delegated to finalise the variation for public notification.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      provide local board views on Variation 1 to Plan Change 5

Horopaki

Context

4.       Variation 1 to PC5 applies to the land outlined in Figure 1 below. The land is currently zoned future urban zone:

Figure 1: Plan Change 5 boundary and surrounding area

5.       The council notified PC5 in September 2017 to introduce a new precinct into the Auckland Unitary Plan (AUP) and rezone approximately 360ha of mostly ‘Future Urban’ zoned land to a mix of business and residential zones.

6.       Submissions closed on 19 October 2017 and further submissions closed on 23 November 2017. A hearing of submissions on PC5 was held on 4, 7 and 10 May 2018. The hearing was adjourned to allow the Independent Hearing Panel (the panel) to undertake a site visit and to seek further clarification and comment from council staff on several matters.

7.       The Neil Group, a submitter to PC5, commenced declaration proceedings in the Environment Court on 5 April 2019 regarding the interpretation of and application of Designation 4310 – Whenuapai Airbase. The court issued its decision on 16 September 2019 and this is referred to as (2019) EnvC 154.

8.       On 16 March 2021, a reconvened hearing for PC5 was undertaken. At the hearing, the following matters were put in front of the hearing:

·        the chronology of events since the adjournment of the PC5 hearing in May 2018

·        an outline of the two process options that were available to the panel in 2021

·        a discussion of two matters, being the funding of arterial roading infrastructure and the management of the effects of aircraft engine testing noise at Whenuapai Airbase

·        a discussion on the content of a variation to PC5 and the timeframe for a variation.

9.       Council staff requested that the panel maintain the adjournment so that the council could proceed with a variation to PC5 to address the matters listed above.

Decision-making authority

10.     For council-led plan changes, the view of the Upper Harbour Local Board is sought at this early non-statutory phase so that any comments or views of local board members can be placed before the political working group which is delegated to finalise the variation for public notification.

11.     These views help shape the variation at this early stage. Once the variation is finalised and publicly notified, local boards will have a second, more formal, opportunity to provide comments and speak at the hearing in the future.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     The variation to PC5 affects 82ha of commercial land (providing employment for approximately 2750 people) and land that has development capacity for approximately 4500 to 6000 dwellings. Some small portions of New Zealand Defence Force land on its southern boundary (that is not included within the designation for the Whenuapai Airbase) are also proposed to be rezoned as part of the variation.

13.     This draft variation to PC5 seeks to:

(a)     rezone land within the PC5 area in response to:

(i)      updated information about aircraft engine testing noise from Whenuapai Airbase

(ii)     the recently gazetted NPSUD.

(b)     address other matters including:

(i)      the application of ‘Open Space’ zoning to land recently purchased by the council for sports fields as well as re-zoning of specific sites in some locations

(ii)     removing the proposed realignment of Trig Road.

(c)     consequential amendments to Whenuapai 3 Precinct 1 to implement the matters listed in (a) and (b).

14.     Variation 1 relies upon the majority of the technical reports for PC5 that evaluate traffic, infrastructure, heritage, social, and ecological effects which were prepared during the Whenuapai Structure Plan. The reports and other application details are available from council’s website at https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/Pages/details.aspx?UnitaryPlanId=6

15.     Further technical documents have been supplied to the council or commissioned and are listed below:

·        Whenuapai Airbase – engine testing noise contours from Tonkin and Taylor prepared by New Zealand Defence Force

·        Whenuapai proposed Plan Change 5 – transport alterations prepared by Flow Transportation Specialists on 5 March 2021.

16.     Please see the attached documents to assist the local board to understand the variation and prepare its views:

·        Attachment A: Draft Section 32 Report – Proposed Plan Change 5 Variation 1

·        Attachment B: Proposed Plan Change 5 Variation 1 – Whenuapai 3 Precinct 1

·        Attachment C: Proposed Variation 1 – Draft Proposed Zoning Map.

Tauākī whakaaweawe āhuarangi

Climate impact statement

17.     The council’s climate goals as set out in Te Taruke-a-Tawhiri: Auckland’s Climate Plan are:

·        to reduce greenhouse gas emissions to reach net zero emissions by 2050, and

·        to prepare the region for the adverse impacts of climate change.

18.     The local board could consider whether PC5:

·        will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions (e.g., does it encourage car dependency, enhance connections to public transport, walking and cycling or support quality compact urban form)

·        prepare the region for the adverse impacts of climate change, i.e., does the proposed private plan change elevate or alleviate climate risks (e.g., flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

19.     Variation 1 to PC5 changes the approach taken in September 2017 in terms of responding to climate change. PC5 responds to the adverse effects of climate change by:

·        applying the ‘Single House’ zone around the coastal edge, reducing the risk of coastal erosion

·        locating the higher density zones within a walkable catchment to the Westgate metropolitan centres and the rapid/local public transport network. This is anticipated to lower the use of cars and provide housing near public transport networks.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     Both Auckland Transport and Watercare Services Limited have been involved in the PC5 process and relevant sections of variation 1. Both council-controlled organisations have been sent copies of the variation and the supporting technical reports for feedback.

21.     On 5 March 2020, the Ministry of Defence provided updated aircraft engine testing noise contours and a technical report supporting this data. Auckland Council has permission to use this data and is currently having the data and technical report reviewed.

22.     The Healthy Waters department have helped update a number of Whenuapai 1 Precinct 3 provisions relating to stormwater. A number of changes to the precinct include updating the provisions to reflect the regional discharge consent and other council technical documents.

23.     Since 2017, council’s Parks department have purchased a number of sites in the PC5 area for open space purposes. These sites are:

·        land at 92 and 94A Trig Road, 161 and 167 Brigham Creek Road to be zoned ‘Open Space – Sports and Active Recreation’

·        since pre-notification (19 March 2021) acquisition of land at 17a Clarkes Lane, to be zoned ‘Open Space – Informal Recreation’.  

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

24.     PC5 relates to land in both Henderson-Massey and Upper Harbour Local Boards.

25.     Below are factors the local boards may wish to consider in formulating their view(s):

·        interests and preferences of people in the local board area

·        wellbeing of communities within the local board area

·        local board documents, such as the local board plan and local board agreement

·        responsibilities and operation of the local board.

26.     This report seeks local board views for consideration by council staff prior to notification of Variation 1. Feedback at this stage is informal and restrictions on delegations prevent that informal feedback from being considered as the formal view of the local board.[10]

Tauākī whakaaweawe Māori

Māori impact statement

27.     If the local board chooses to provide its views on PC5, it has the opportunity to comment on matters that may be of interest or importance to Māori, the wellbeing of Māori communities or Te Ao Māori (Māori worldview). Approximately 20,319 residents in the Henderson-Massey Local Board area and 3210 residents in the Upper Harbour Local Board area identified as Māori in the 2018 census results.   

28.     The council identified, through the mana whenua-defined rohe maps, the following iwi authorities with whom the council is currently consulting on this draft Variation 1 to PC5:

·        Ngāti Maru

·        Ngāti Manuhiri

·        Ngāti Paoa

·        Ngāti Te Ata

·        Ngāti Whātua o Kaipara

·        Ngāti Whātua Ōrākei

·        Te Ākitai Waiohua

·        Te Kawerau a Maki

·        Te Rūnanga o Ngāti Whātua.

29.     In the preparation of PC5, Ngāti Whātua o Kaipara and Te Kawerau Iwi Tribal Authority provided the council with cultural values assessments which were taken into account.

 

Ngā ritenga ā-pūtea

Financial implications

30.     There are no financial implications in the local board providing its views on the draft variation.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     There is a risk that there is incomplete evidence with regard to funding of arterial roading infrastructure in the plan change area. The impacts of the Covid pandemic on council’s usual revenue streams has been significant. The council’s fiscal position since PC5 was publicly notified has therefore changed significantly.

32.     The council is currently also considering the submissions received on its long-term plan (LTP) entitled ‘Our Recovery Budget’ which is the 10-year budget that sets out the activities, services and investments planned for the next 10 years, and how these assets will be funded. This will have funding implications for the infrastructure (particularly roading) required for the PC5 area.

33.     The LTP may have some funding set aside for the North-West as a spatial priority area but the council will require additional infrastructure funding and financing to give effect to PC5. Currently, this infrastructure financing and funding is not available. A solution to this could include the following options:

·        investment through the LTP

·        individual infrastructure funding and financing agreements with major developers, and/or

·        application for finance under the Infrastructure Funding and Financing Act 2020.

34.     These options may or may not be successful in creating an infrastructure financing and funding solution.

35.     On 16 March 2021, council staff advised the panel that If parts of PC5 are unable to be supported with appropriate funding, the partial withdrawal of those parts is a potential option. Maintaining the adjournment of PC5 will enable the panel to be better informed about infrastructure funding issues.

Ngā koringa ā-muri

Next steps

36.     Once the views of the Upper Harbour Local Board are received at this early stage, these will be summarised with the views from other stakeholders and considered by the political working group. The group will then finalise the variation at which stage, it will be publicly notified.


 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Section 32 Report - proposed Plan Change 5 Variation 1

87

b

Proposed Plan Change 5 Variation 1 - Whenuapai 3 precinct 1

133

c

Proposed Variation 1 - draft proposed zoning map

165

     

Ngā kaihaina

Signatories

Author

Todd Elder - Planner

Authorisers

John Duguid - General Manager - Plans and Places

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

20 May 2021

 

 

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Upper Harbour Local Board

20 May 2021

 

 

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Upper Harbour Local Board

20 May 2021

 

 

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Upper Harbour Local Board

20 May 2021

 

 

Endorsing Business Improvement District (BID) targeted rates for 2021/2022

File No.: CP2021/05304

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To recommend to the Governing Body the setting of the targeted rates for the Business North Harbour Incorporated Business Improvement District (BID) programme for the 2021/2022 financial year.

Whakarāpopototanga matua

Executive summary

2.       Business Improvement Districts (BIDs) are rohe within Tāmaki Makaurau where local business and property owners have agreed to work together to improve their business environment, encourage resilience and attract new businesses and customers.

3.       Auckland Council supports business associations operating BID programmes, including Business North Harbour Incorporated, by collecting a targeted rate from commercial properties within a defined geographic area. The funds from the targeted rate are then provided by way of a BID grant to the relevant business association.

4.       Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body.

5.       Each business association operating a BID programme sets the BID grant amount at its Annual General Meeting (AGM) when members vote to approve an operational budget for the following financial year. This budget funds the implementation of a business plan that delivers programmes based on each association’s BID strategic priorities.

6.       Business North Harbour members approved a BID grant sum of $725,152 for 2021/2022. This figure is an increase of 5 per cent from the current financial year.

7.       The business associations operating BID programmes are incorporated societies that are independent of the council. However, to sustain public trust and confidence in the council, there needs to be a balance between the independence of the business association and the accountability for monies collected by a public sector organisation.

8.       For the council to be confident that the funds provided to the BID-operating business associations are being used appropriately, the council requires the BIDs to comply with the Business Improvement District (BID) Policy (2016) (Kaupapa Here ā-Rohe Whakapiki Pakihi), known as the BID Policy. 

9.       The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds.

10.     Staff are satisfied that Business North Harbour Incorporated sufficiently complies with the BID Policy.

11.     Staff propose the Upper Harbour Local Board receives this report and recommends to the Governing Body the striking (setting) of the BID targeted rate sought by Business North Harbour Incorporated as part of the council’s Annual Budget 2021/2022 decision-making.

12.     After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments effective from 1 July 2021. This enables Business North Harbour Incorporated to implement programmes that contribute to ‘Outcome 5: A resilient local economy’, thereby supporting the aspirations of the Upper Harbour Local Board Plan 2020.

13.     Upper Harbour’s BID programme, managed by the BID-operating business association, will continue to play an important role in supporting their members facing two global challenges. A BID programme can support local businesses to mitigate some of the flow-on effects from the COVID 19 lockdowns through business resilience and recovery initiatives. A BID programme can also facilitate opportunities that address the climate change emergency with a focus on sustainability.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      recommend to the Governing Body the setting of the targeted rate for inclusion in the Annual Budget 2021/2022 for the following Business Improvement District (BID) programme:

i)        $725,152 for Business North Harbour Incorporated.

 

Horopaki

Context

BID programmes promote economic well-being and collaboration with the council

14.     Tāmaki Makaurau is projected to include approximately 660,000 (SOURCE: Auckland Council Growth Model 2021-2051 (“i11v6”) more people in the next 30 years. This level of population growth presents challenges and opportunities for Auckland town centres and commercial precincts.

15.     Business Improvement Districts (BIDs) are rohe within Auckland where local business and property owners have agreed to work together, with support from the council, to improve their business environment, promote innovation and attract new businesses and customers.

16.     BID programmes provide the opportunity for the council group to partner with business associations to seize on the opportunities from Auckland’s growth. 

17.     BID programmes encourage collaboration to achieve greater local outcomes. They provide a mechanism to enable local boards to engage with the business sector in local town centres and business areas in a coordinated way.

BID programmes provide essential support in building business resilience and aiding economic recovery

18.     The economy continues to be impacted by the flow-on effects from the COVID-19 pandemic and related lockdowns, affecting both retail-based town centres and industrial precincts.

19.     BID-operating business associations provide the local business leadership required to help their members mitigate some of the economic effects of the pandemic through business resilience and recovery initiatives.

BID programmes are funded by a targeted rate on business ratepayers within a set area

20.     BID programmes are funded by a targeted rate applied to all commercially rated properties within a designated area around a town centre or commercial precinct.

21.     Auckland Council supports business associations operating BID programmes by collecting the targeted rates and providing these funds, in their entirety, by way of a BID grant to the relevant business association.

22.     This revenue is paid to the business association every quarter to provide a regular and sustainable income stream to implement an agreed work programme.

 

 

The BID Policy is the mechanism to ensure accountability for BID targeted rates

23.     Auckland Council’s BID Policy (2016) (Kaupapa Here ā-Rohe Whakapiki Pakihi) ensures accountability for BID targeted rate funding and encourages good governance and programme management.

24.     The policy outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, amalgamating and disestablishing BID programmes; determines rating mechanisms; prescribes operating standards and guidelines; and sets accountability requirements (refer Attachment A).

The business association sets the BID grant amount to deliver its work programme

25.     BID-operating business associations are provided with a rate modelling spreadsheet to help with their budget decision-making. The spreadsheet models any proposed changes to their current BID grant amount and, most importantly, how that influences the BID targeted rate for everyone who will pay it. When considering a change to the BID grant amount, the association’s board must take into account what the local business and property owners can afford.

26.     Each BID-operating business association prepares an annual business plan for the following financial year that will deliver programmes based on their strategic priorities and financial parameters.

27.     The cost of implementing that business plan is set out in an annual budget that the association’s board (governing committee) agrees will be recommended for approval by the business association membership.

28.     The AGM provides the forum where members vote to approve the operational budget and in doing so, set the requisite BID grant amount for the following financial year.

Local boards are responsible for recommending the targeted rate if a BID complies with the BID Policy

29.     Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body. The local board should recommend the setting of the targeted rate if it is satisfied that the BID is substantially complying with the BID Policy.

30.     The Upper Harbour Local Board approved a similar recommendation for the BID programme last year (resolution number UH/2020/34) as did 17 other local boards that have BID programmes operating in their rohe.

The Governing Body sets the targeted rate when it approves the Annual Budget

31.     The recommendation in this report is put into effect with the Governing Body’s approval of the Annual Budget 2021/2022 and its striking of the targeted rates.

32.     In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorised to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

Tātaritanga me ngā tohutohu

Analysis and advice

33.     BID programmes are operated by independent business associations and their programmes and services are provided according to their members’ stated priorities. In recognition of their independent status, the BID Policy does not prescribe standards for programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

Business North Harbour Incorporated complies with the BID Policy

34.     Staff are satisfied that Business North Harbour Incorporated has sufficiently met the requirements of the BID Policy.

35.     Staff require BID-operating business associations to provide to the council the following documents, and stay in touch with their local board at least once a year:

·        current strategic plan – evidence of achievable medium - to long-term opportunities

·        audited accounts – assurance that the BID-operating business association is managing its members’ BID targeted rate funds responsibly

·        annual report on the year just completed – evidence that programmes are addressing priority issues that benefit BID targeted ratepayers

·        business plan for the coming year – detailed one-year programme, based on the strategic plan, to be resourced and achieved

·        indicative budget for the following year – Auckland Council’s Annual Budget requires targeted rates to be identified a year in advance to inform the Annual Budget process which sets all rates

·        board charter – establishes guidelines for effective board governance and positive relationships between the association and its members

·        annual accountability agreement – certification that these requirements have been met

·        programme agreement – a good faith agreement between each BID-operating business association and the council that sets basic parameters of the council-business association relationship

·        AGM minutes – the provisional minutes of each business association’s 2020 AGM meetings which contain the resolution, voted on by members, confirming the BID grant amount for the 2021/2022 financial year.

 

36.     In addition, BID-operating business associations are required to inform the council staff of progress with other compliance requirements, including:

·        incorporated society registration – a current registration of the business association along with all required documents up to date

·        resolving problems or issues, if any – problems or issues that have an impact on the governance or operation of the BID programme.

37.     The BID Policy sets an annual compliance deadline of 10 March for the information to be forwarded to the council, as summarised in the table below:

Table 1: Business association’s compliance with the BID Policy as of 10 March 2021

Requirement

Financial Year 2019/2020

Strategic Plan

2019-2023

Audited financials

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Annual Report

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Business Plan

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Indicative budget

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Board Charter

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Annual Accountability Agreement

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Annual meeting w/ local board

18 February 2021

Programme Agreement

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Greenvalid to 2023

Incorporated society registration

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

2020 AGM minutes (provisional)

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Resolving problems or issues

Nothing to record

38.     As Business North Harbour Incorporated has sufficiently complied with the BID Policy, staff advise the local board to recommend to the Governing Body the setting of the targeted rate.

 

Business North Harbour Incorporated increased their BID grant amount for 2021/2022

39.     As shown in Table 2 below, Business North Harbour’s BID targeted rate for 2021/2022 of $725,152 is an increased from the current financial year.

Table 2: BID targeted rates comparison: 2021/2022 c.f. 2020/2021

 

   BID

 

2021/2022

 

2020/2021

 

Increase / %

 

 

$725,152

 

 

 

$690,621

 

+$34,521 +7.5%

LAST INCREASED: 2019/2020

40.     Of Tāmaki Makaurau’s 50 BID-operating business associations, 21 increased their targeted rates for 2021/2022 with the percentage increase ranging from between 1.7 per cent to 10 per cent. One reduced its income after a one-off increase (2020/2021) to fund America’s Cup related activities.

Tauākī whakaaweawe āhuarangi

Climate impact statement

41.     Through targeted rate-funded advocacy and activities, BID-operating business associations promote and often facilitate environmental sustainability programmes.

42.     From running carbon-reducing ‘shop local’ campaigns to promoting online channels and championing waste reduction and recovery programmes, there are many examples of BID programmes leading the local business sector’s response to the climate change emergency.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

43.     Advocacy is a key service provided by business associations and those with BID programme-funded personnel are at an advantage. BID-operating business associations ensure the views and ambitions of their members are provided to elected representatives and council teams, including CCOs, on those policies, plans, programmes and projects that impact them.

44.     The BID-operating business associations work with Auckland Unlimited on economic development initiatives, events and sustainability programmes.

45.     The BID-operating business associations also work constructively with both Panuku and Auckland Transport on often controversial proposals and projects.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

46.     The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member (or alternates) can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

Visions, plans aligned

47.     The BID-operating business association and local board share an interest in the local rohe and are ambitious for its future and its people. They also share goals that include economic prosperity, community identity, placemaking and pride.

48.     The Business North Harbour BID programme tangibly supports the vision and aspirations of the Upper Harbour Local Board Plan 2020, best expressed in ‘Outcome 5: a resilient local economy’.

Local rohe, local benefit, local funding

49.     Recommending that the Governing Body sets the targeted rate for Business North Harbour Incorporated means that the BID programme will continue to be funded from targeted rates on commercial properties within their respective rohe. They will provide services in accordance with its members’ priorities as stated in their strategic plan.

50.     The Upper Harbour Local Board is among several local boards which provides additional funding to local business associations. However, accountability for any grants is set by funding agreements between the local board and each business association. Those contractual obligations are separate from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori

Māori impact statement

51.     Māori make up more than 5.1 per cent of the population living in the Upper Harbour Local Board area, compared to 11.5 per cent of Auckland (SOURCE: 2018 CENSUS). Individual business associations may, through operating their BID programme, identify opportunities for niche support or development of any Māori business sector in their rohe.

Ngā ritenga ā-pūtea

Financial implications

52.     There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in their district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the association every quarter.

53.     The targeted rate is payable by the owners of the commercial properties within the geographic area of the individual BID programmes. In practice, this cost is often passed on to the business owners who occupy these properties. This cost may be harder to meet at a time when businesses continue to be financially impacted by the flow-on effects of the COVID-19 lockdown restrictions. 

54.     The council last year extended its Rates Remission and Postponement Policy to commercial property owners as part of the Annual Budget 2020/2021 to help mitigate the impact of the targeted rate on those who are struggling financially. This policy will continue for the 2021/2022 financial year.

55.     If the Governing Body agrees with the BID targeted rates proposed by the local boards, the cost of grants will be met from the existing operational budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

56.     There are no direct financial risks to the local board or the council that could result from this recommendation to endorse the BID targeted rates for this business association.

57.     To sustain public trust and confidence in the council, there needs to be a balance between the independence of the BID-operating business associations and the accountability for monies collected by a public sector organisation.

58.     The rules and obligations of the BID Policy are intended to help minimise the potential for business associations to misuse BID targeted rate funds by requiring each BID to plan for their intended use, report on its activities to its members and to have its accounts audited.

59.     The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds.

60.     Economic disruption created by the flow-on effects of COVID-19 lockdowns will continue to be felt in Auckland’s town centres and business precincts. The BID programme is an internationally proven approach to engage and empower local businesses.

Ngā koringa ā-muri

Next steps

61.     If the local board supports this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Annual Budget 2021/2022.

62.     After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2021, to the Business North Harbour Incorporated. This enables the BID to implement programmes that improve their local business environment and support businesses as they recover from the flow-on effects of the COVID 19 lockdowns and help address the climate change emergency through sustainability initiatives.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

BID targeted rate-setting process

173

     

Ngā kaihaina

Signatories

Author

Gill Plume - BID Senior Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance and External Partnerships

Lesley Jenkins - Local Area Manager


Upper Harbour Local Board

20 May 2021

 

 

PDF Creator


Upper Harbour Local Board

20 May 2021

 

 

Economic Development Action Plan: Draft for feedback

File No.: CP2021/05603

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide feedback on the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

Whakarāpopototanga matua

Executive summary

2.       The council organisation and council-controlled organisations have worked collaboratively to develop the draft Economic Development Action Plan. This plan defines and agrees, for the next three years, the council family’s economic objectives and priorities and determines a coordinated course of action. The plan is limited to actions that are within the remit of council and council-controlled organisation (CCO) activities.

3.       The draft plan aligns with the 10-year Budget 2021-2031 and will inform the work programmes of relevant council family departments. The work is supported by the chief executives of council and all substantive council-controlled organisations.

4.       The draft plan outlines detailed actions within six areas of focus (‘workstreams’) as outlined in Attachment A. It reflects the guiding principles of transitioning towards a regenerative and low carbon economy, supporting economic opportunities for Māori, and responding to our communities of greatest need.

5.       There will be targeted engagement on the draft plan, including with iwi, advisory panel members and business groups. Feedback will be sought until 14 June 2021.

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

b)      provide feedback on the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24 for consideration in the final plan to be presented to the Parks, Arts, Community and Events Committee on 8 July 2021 for adoption.

Horopaki

Context

6.       In August 2020, the CCO Review Panel delivered its report alongside 64 recommendations which were endorsed in full by the Governing Body. The review stated that council and all substantive council-controlled organisations (CCOs) should together define the economic outcomes for Auckland and agree on how to achieve and measure them. The review also acknowledged the need for better coordination and definition of responsibilities for local economic development within the council family. The Economic Development Action Plan forms part of council’s response to that review.

7.       The plan is not a long-term strategy and does not replace the Economic Development Strategy 2012. The priorities and focus over the next three years, however, consider direction from council’s existing strategies i.e., the Auckland Plan 2050, Economic Development Strategy 2012, Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and Kia Ora Tāmaki Makaurau: Council’s Māori Outcomes Framework.

Tātaritanga me ngā tohutohu

Analysis and advice

8.       Comprehensive background work to support the development of the action plan has been completed by the Chief Economist Unit (CEU), the Auckland Plan Strategy and Research Department (APSR) and Auckland Unlimited. This includes a report from the CEU providing a profile of Auckland’s economy over the last 10 years, the impact of Covid-19 on the Auckland economy, and the main roadblocks to recovery. The same report also identified areas where the council group can have a material impact on economic development. Key areas are:

·        assets

·        procurement

·        land use and zoning

·        regulatory processes

·        travel network

·        town centres

·        pricing

·        skills and investment attraction

·        tourism attraction

·        social support services

·        coordination of responses through partnerships.

9.       There has also been an extensive review of plans and strategies across the council and CCOs to identify common economic development themes. These were: innovation and technology, Māori economy, regenerative, resilient, low carbon economy, workforce transition, competitive high-value sectors, local economic development, infrastructure, and culture and creativity.

10.     This background work formed the basis for six workstreams:

·        Destination Tāmaki Makaurau: attracting people and investment

·        Local Tāmaki Makaurau: enabling thriving local economies

·        Skilled Tāmaki Makaurau: supporting quality jobs and skill development

·        Future Tāmaki Makaurau: preparing businesses for the future

·        Enabled Tāmaki Makaurau: infrastructure enabling economic development

·        Enabled Tāmaki Makaurau: regulations that enable economic development.

11.     Each workstream has both council and CCO staff representation. These workstreams have developed a set of actions with responsibilities and timeframes as detailed in this draft plan. A monitoring framework will be developed to ensure roles, responsibilities and accountabilities of council and each CCO are clearly defined as they relate to the actions in the draft plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan has provided direction to the development of the draft plan, aspiring to a more resilient economy that is regenerative, inclusive, local and enables Aucklanders to thrive.

13.     The draft action plan has embedded the guiding principle of ‘transitioning to a regenerative and low carbon economy’ into each of its six workstreams. The development of actions is underpinned by kaitiakitanga and considers how resources used give back to nature and increase value through reuse and renewal. Where applicable, actions broadly encourage a decrease in greenhouse gas emissions, low carbon products and services, climate innovation, and less dependency on natural resources.

14.     The actions presented in this draft action plan will go through a further climate impact assessment using tools developed by the Chief Sustainability Office. The results of this assessment will be incorporated into the final plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     The draft plan responds to the CCO review recommendation for council and all CCOs to together define the economic outcomes for Auckland and agree on how to achieve and measure them. The actions in the draft plan will be shared and accountabilities of council and each CCO well defined. Some CCOs will have a more active role than others.

16.     The scope and development of the Economic Development Action Plan has been agreed to through the council and CCO Chief Executives’ group. This group is updated with progress on the plan as appropriate. The project team includes a representative and contribution from each CCO. 

17.     The scope of the plan is limited to actions that are within the remit of council and CCO activities. A review and discussion document of the council group’s levers that materially contribute to economic development formed the basis for this draft plan (refer to Attachment B).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     Each workstream of the plan will have a local impact, acknowledging the interdependency of local economies and the regional economy. The draft plan includes the focus area ‘Local Tāmaki Makaurau: enabling thriving local economies’ and has been informed by the recent local board plans’ local economic priorities.

19.     The Local Tāmaki Makaurau workstream seeks to clarify what the Auckland Council group will do to support the local economies of Auckland. This includes setting out the roles that each part of the group plays in delivering actions, while also setting the foundations to help the group identify the economic places (sub-regional and local) of Auckland and deliver outcomes at the local level.

20.     A memo was distributed on 17 February 2021 to inform local board members of the development of council’s Economic Development Action Plan 2021-24 and to outline the process for local board feedback to the plan. At the request of the local board chairpersons, the draft plan will be provided at all local board business meetings in May 2021 with written feedback by formal resolution provided to the project leads by 14 June 2021.

Tauākī whakaaweawe Māori

Māori impact statement

21.     Kia Ora Tāmaki Makaurau has provided direction to the development of the draft plan, in particular, the Kia ora te Umanga mahi objective of supporting economic opportunities for Māori businesses and iwi organisations. The draft plan has also considered direction from the Auckland Plan 2050, the Kaitiaki Forum’s strategic plan and the Independent Māori Statutory Board’s Issues of Significance (2017) as they relate to Māori economic development.

22.     The draft action plan has embedded the guiding principle of ‘supporting economic opportunities for Māori’ into each of its six workstreams. The development of actions will consider partnership opportunities with mana whenua and mataawaka, a focus on equity and addressing systemic barriers, and identifying new economic opportunities for Māori.

23.     The project team have communicated with iwi from the commencement of the project to determine and initiate the preferred process of engagement for each iwi. This draft plan will be sent to all iwi for input and feedback through to 14 June 2021.

Ngā ritenga ā-pūtea

Financial implications

24.     The scope of the Economic Development Action Plan states that actions will be funded within the existing 10-year Budget 2021-2031 and therefore, no additional funding is required. The draft plan identifies some actions that rely on external funding sources and partnerships.

25.     At the advice of the finance division, budget alignment is demonstrated in the draft plan at both the group of activity and CCO / council directorate level.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     The draft plan outlines actions that require a commitment from the responsible directorate to include in their work programmes and within their existing budgets. The monitoring framework will include regular progress reporting to ensure effective implementation of the action plan.

27.     This action plan is an internal document, outlining work to be done within the remit of council and its CCOs. The content of the plan builds on earlier consultation undertaken in the development of key strategies that have provided direction. Input and feedback for this action plan has therefore been targeted to key groups.

Ngā koringa ā-muri

Next steps

28.     The draft plan will be distributed to the key groups that have been engaged from the commencement of the project. Feedback will be considered until 14 June 2021.

29.     The final Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24 and its monitoring framework will be presented to the Parks, Arts, Community and Events committee on 8 July 2021 for adoption.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Economic Development Action Plan

181

b

Auckland's economic recovery and council's role

215

     

Ngā kaihaina

Signatories

Authors

Janelle Breckell - Principal Strategic Advisor

James Robinson – Head of Strategy and Planning Auckland Unlimited

Authorisers

Louise Mason - GM Local Board Services

Jacques Victor - GM Auckland Plan Strategy and Research

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

20 May 2021

 

 

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20 May 2021

 

 

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Upper Harbour Local Board

20 May 2021

 

 

Statement of proposal to amend the Animal Management Bylaw and controls: Amended attachment

File No.: CP2021/04788

 

  

Te take mō te pūrongo

Purpose of the report

1.       To review an updated attachment for the Statement of proposal to amend the Animal Management Bylaw and controls which was considered at the local board’s business meeting on 15 April 2021.

Whakarāpopototanga matua

Executive summary

2.       The Upper Harbour Local Board considered the Statement of proposal to amend the Animal Management Bylaw and controls at its 15 April 2021 business meeting.

3.       On 21 April 2021, staff advised that incorrect information was provided in Attachment A, specifically pages 2 and 4, and page 16 of Attachment A. The correct attachment is now included with this report as Attachment A and the updated information is outlined below:

·        require an approval to keep more than two standard beehives on urban properties with an area less than 2000 m2 (no approval currently required).

4.       This is the same proposal that was presented to the local board at its workshop on 25 March 2021.

5.       The incorrect statement of proposal provided in the original report does not impact the resolution the local board made at its business meeting on 15 April 2021 (resolution number UH/2021/31). 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the correct draft Statement of proposal included with this report as Attachment A.

b)      confirm that there is no change to the feedback provided at the local board’s business meeting on 15 April 2021 (resolution number UH/2021/31).

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Helping to maintain human-animal bonds - updated attachment

237

     

Ngā kaihaina

Signatories

Author

Cindy Lynch - Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

20 May 2021

 

 

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Upper Harbour Local Board

20 May 2021

 

 

Urgent decision: Endorse the use of the Chairs' Forum as the selection panel to appoint the local board representative to the Establishment Unit Board of the City Centre to Mangere light rail project

File No.: CP2021/06056

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive the decision made using the local board’s urgent decision-making process (resolution number UH/2019/153) to endorse the use of the Chairs’ Forum as the selection panel to appoint the local board representative to the Establishment Unit Board of the City Centre to Mangere light rail project.

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the urgent decision made on 11 May 2021 as set out in Attachment A of this agenda report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Urgent Decision: Endorse the use of the Chairs' Forum as the selection panel to appoint the local board representative to the Establishment Unit Board of the City Centre to Mangere light rail project

327

     

Ngā kaihaina

Signatories

Author

Heather Skinner - Local Board Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

20 May 2021

 

 

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Upper Harbour Local Board

20 May 2021

 

 

Approval for a new private road name at 23 Waka Moana Drive, Hobsonville

File No.: CP2021/05350

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve a name for a new private road (laneway 3) created by way of a subdivision development at 23 Waka Moana Drive, Hobsonville.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for local board approval.

3.       On behalf of the developer and applicant, Top Garden Property Development Limited, agent Ken Ha of Maven Associates Limited has proposed the names presented below for consideration by the local board.

4.       The proposed road name options have been assessed against the guidelines and the Australian and New Zealand Standard, Rural and Urban Addressing (AS NZS 4819:2011) and the Guidelines for Addressing In-fill Developments 2019 (LINZ OP G 01245). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity.

5.       Mana whenua have been consulted in the manner required by the guidelines.

6.       The proposed names for the new private road at 23 Waka Moana Drive are as follows:

·        Whakatere Lane (applicant’s preference)

·        Walrus Lane (alternative 1)

·        Rererangi Lane (alternative 2).

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      approve the name ‘Whakatere Lane' for the new private road created by way of a subdivision being undertaken by Top Garden Property Development Limited at 23 Waka Moana Drive, Hobsonville.

Horopaki

Context

7.       Resource consent BUN60313706 (subdivision reference number SUB60313722) was issued in May 2018 for the construction of 54 new residential units and a commonly owned access lot (COAL).

8.       The COAL is split into laneway 2 and laneway 3. Laneway 1 sits within an adjacent stage of the development.

9.       Laneway 3 serves more than five internal lots and requires a road name. Laneway 2 is not required to be named as addressing for these units can be completed from Waka Moana Drive.

10.     Site and location plans of the development can be found in Attachment A.

11.     In accordance with the standards, any road including private ways, COALs, and rights of   way that serve more than five lots generally require a new road name in order to ensure safe, logical and efficient street numbering.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     The guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region. The guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for local board approval.

13.     The guidelines provide for road names to reflect one of the following local themes, with the use of Māori names being actively encouraged:

·        a historical, cultural, or ancestral linkage to an area

·        a particular landscape, environmental or biodiversity theme or feature, or

·        an existing (or introduced) thematic identity in the area.

14.     The area for this subdivision has been named the ‘Airfields’ development. The proposed road names reflect the historic use of the land which was formerly part of the Hobsonville Airforce Base. For this reason, the applicant has chosen names to complement this theme as detailed in the following table:

Proposed name

Meaning (as described by applicant)

Whakatere Lane

(preferred)

Māori term for navigate

Walrus Lane

(alternative 1)

A type of seaplane

Rererangi Lane

(alternative 2)

Māori term for aviation, aircraft etc

15.     All name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the guidelines and the standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity. It is, therefore, now for the local board to decide on the suitability of the names within the local context and in accordance with the delegation.

16.     Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

17.     ‘Lane’ is an acceptable road type for the new private road, suiting the form and layout of the laneway.

18.     Mana whenua were consulted in line with the processes and requirements described in the guidelines. Additional commentary is provided in paragraph 22 below.

Tauākī whakaaweawe āhuarangi

Climate impact statement

19.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

20.     The decision sought for this report has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

22.     To aid local board decision-making, the guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process and the allocation of road names where appropriate. The guidelines identify the process that provides mana whenua the opportunity to give feedback on all road naming applications and in this instance, the process has been adhered to.

23.     The road names proposed in this report have been provided to all mana whenua by the applicant for consideration. In this instance, no feedback has been received.

24.     Dependent on the scale of the development and its level of significance, not all road naming applications receive comments from mana whenua.

Ngā ritenga ā-pūtea

Financial implications

25.     The road naming process does not raise any financial implications for the council.

26.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27.     There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

28.     Approved road names are notified to LINZ which records them on its New Zealand-wide land information database. LINZ provides all updated information to other users, including emergency services.


 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site plan and location map - 23 Waka Moana Drive

335

     

Ngā kaihaina

Signatories

Author

Dale Rewa - Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

20 May 2021

 

 

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Upper Harbour Local Board

20 May 2021

 

 

Governance forward work calendar - June to December 2021

File No.: CP2021/04778

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the updated governance forward work calendar.

Whakarāpopototanga matua

Executive summary

2.       The governance forward work calendar for the Upper Harbour Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·     ensuring advice on meeting agendas is driven by local board priorities

·     clarifying what advice is expected and when

·     clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Local Board governance forward work calendar for the period June to December 2021, as set out in Attachment A to this agenda report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

A

Governance forward work calendar – June to December 2021 (Under Separate Cover)

 

Ngā kaihaina

Signatories

Author

Cindy Lynch - Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

20 May 2021

 

 

Record of the Upper Harbour Local Board workshops held on Thursday 8, 22, 29 and 30 April, and 6 May 2021

File No.: CP2021/04779

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       Upper Harbour Local Board workshops were held on Thursday, 8, 15 and 29 April, and 6 May 2021. Copies of the workshop records are attached (refer to Attachments A, B, C, D and E).

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the records of the Upper Harbour Local Board workshops held on Thursday 8, 22, 29 and 30 April, and 6 May 2021 (refer to Attachments A, B, C, D and E to the agenda report).

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Upper Harbour Local Board record of workshop - 8 April 2021

345

b

Upper Harbour Local Board record of workshop - 22 April 2021

347

c

Upper Harbour Local Board record of workshop - 29 April 2021

349

d

Upper Harbour Local Board record of workshop - 30 April 2021

351

e

Upper Harbour Local Board record of workshop - 6 May 2021

353

     

Ngā kaihaina

Signatories

Author

Cindy Lynch - Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

20 May 2021

 

 

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Upper Harbour Local Board

20 May 2021

 

 

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Upper Harbour Local Board

20 May 2021

 

 

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Upper Harbour Local Board

20 May 2021

 

 

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Upper Harbour Local Board

20 May 2021

 

 

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Upper Harbour Local Board

20 May 2021

 

 

Board members' reports - May 2021

File No.: CP2021/04781

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for members to update the Upper Harbour Local Board on projects and issues they have been involved with since the last meeting.

[Note: This is an information item and if the board wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

 

Ngā tūtohunga

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the verbal and written board members’ reports.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Cindy Lynch - Democracy Advisor

Authoriser

Lesley Jenkins - Local Area Manager

 


Upper Harbour Local Board

20 May 2021

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Greenhithe Community Trust presentation   Page 359

Item 8.1      Attachment b    Greenhithe Community Trust strategic plan Page 379

Item 8.1      Attachment c    Greenhithe Community Trust eco-facilitator report Page 385

Item 8.1      Attachment d    Greenhithe Community Trust monthly operations Page 393

Item 8.2      Attachment a    Albany Tennis Park summary update           Page 395


Upper Harbour Local Board

20 May 2021

 

 

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Upper Harbour Local Board

20 May 2021

 

 

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Upper Harbour Local Board

20 May 2021

 

 

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20 May 2021

 

 

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20 May 2021

 

 

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[1] Local Government (Auckland Council) Act 2009, section 15(2)(c)

[2] Local Government (Auckland Council) Act 2009, ss15-16.

 

[3] Resource Management Act 1991, section 8.

[4] Schedule of Issues of Significance and Māori Plan 2017, Independent Māori Statutory Board

[5] Local Government Act 2002, Schedule 7, clause 36D.

 

[6] Local Government (Auckland Council) Act 2009, section 15(2)(c).

[7] Local Government (Auckland Council) Act 2009, ss15-16.

[8] Resource Management Act 1991, section 8.

[9] Local Government Act 2002, Schedule 7, clause 36D.

[10] Local Government Act 2002, Schedule 7, Part 1A, clause 36D.