Minutes of Upper Harbour Local Board

Upper Harbour Local Board

20 May 2021

The Chairperson opened the meeting and welcomed those present.

There were no apologies.

Deputy Chairperson M Miles declared an interest in Item 12 (application number LG2117-206 East Coast Bays’ and Districts Cricket Club Incorporated) and took no part in the discussion or voting on the matter.

4 Confirmation of Minutes

Resolution number UH/2021/45

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 15 April 2021, as true and correct.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1

Greenhithe Community Trust update

Resolution number UH/2021/46

MOVED by Member U Casuri Balouch, seconded by Member N Mayne:

That the Upper Harbour Local Board:

a) receive the deputation from Amanda Mitchell and Nicola Robertson and thank them for their attendance and presentation.

CARRIED

8.2	Albany Tennis Park update
	An additional document was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number UH/2021/47 MOVED by Deputy Chairperson M Miles, seconded by Member A Atkinson: That the Upper Harbour Local Board: a) receive the deputation from Chris Casey from Tennis Northern and thank him for his attendance and presentation. CARRIED
	Attachments a 20 May 2021 Upper Harbour Local Board: Item 8.2 Albany Tennis Park update - List of regular and casual facility users

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11	Minutes of the Upper Harbour Local Board meeting held Thursday, 15 April 2021
	Note: That the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Thursday, 15 April 2021, are attached at item 11 of the agenda for the information of the board only and were confirmed under item 4 of the agenda.

Upper Harbour Local Grants and Multiboard round two 2020/2021 grant allocations

The Senior Grants Advisor and Grants and Incentives Manager were in attendance to support the item.

Deputy Chairperson M Miles declared an interest in application number LG2117-206 East Coast Bays’ and Districts Cricket Club Incorporated, and took no part in discussion or voting on the matter.

Resolution number UH/2021/48

MOVED by Member B Neeson, seconded by Member A Atkinson:

That the Upper Harbour Local Board:

a) agree to fund, part-fund or decline each application received in the 2020/2021 Upper Harbour Local Grants round two as follows:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount allocated
LG2117-201	Waitematā Synchronised Swimming Club	Sport and recreation	Towards the event ‘Synchro Challenge Day’ including venue hire, flyers, website, equipment, medals and certificates, and equipment	$2474.80	$500
LG2117-202	Auckland Paraplegic and Physically Disabled Association Incorporated	Sport and recreation	Towards venue hire, development costs and promotion for online and printing mediums	$2364.92	$1400
LG2117-204	Whenuapai Ratepayers and Residents Association Incorporated	Historic heritage	Towards the hall recladding and restoration project, including scoping of work, inspection of the building's structure, developing plans and obtaining of consents	$30,000	$20,000
LG2117-205	Tennis Seniors North Harbour (TSNH) under the umbrella of Mairangi Bay Tennis Club Incorporated	Sport and recreation	Towards venue hire (Albany Tennis Park indoor courts and facilities) and tennis balls for TSNH the June 2021 indoor tournament	$2665	$2000
LG2117-206	East Coast Bays' and Districts Cricket Club Incorporated	Sport and recreation	Towards replacing cricket pitch covers	$2000	$2000
LG2117-207	NZ-Sri Lanka Performing Arts Circle Incorporated	Arts and culture	Towards venue hire for the NZ-Sri Lanka Performing Arts Circle	$4202.95	0
LG2117-208	Greenhithe Group Riding for the Disabled Association Incorporated	Community	Towards purchasing a new tractor with front loader and slasher	$20,000	$2000
LG2117-210	Business North Harbour Incorporated	Environment	Towards the marketing and promotion costs, recycle bins and vehicle collection costs	$4945.50	$4945.50
LG2117-211	Albany Chinese Association Incorporated	Arts and culture	Towards the venue hire, tutor and teacher fees for English and singing activities from June 2021 to March 2022	$16,812	$3000
LG2117-213	Badminton North Harbour Incorporated	Sport and recreation	Towards upgrading the northern area changing room with the cost of cubicles for the men and ladies changing rooms for Badminton North Harbour	$3000	$3000
LG2117-214	Sarah Benbow under the umbrella of Barfoot and Thompson Greenhithe	Events	Towards children’s entertainment, waste bins and portable toilets, children’s competitions, and performer costs for the Greenhithe Lantern Festival	$5192.35	0
LG2117-215	Amar Trivedi under the umbrella of Hobsonville Community Trust	Events	Towards the delivery of the Hobsonville Point Diwali event	$25,000	$8000
LG2117-217	The Auckland King Tides Initiative under the umbrella of The Institution of Professional Engineers NZ Incorporated	Environment	Towards the water level (tidal) gauge community workshop delivery	$10,351.25	$5000
LG2117-218	Youthline Auckland Charitable Trust	Community	Towards provision of Youthline Helpline services including volunteer training, management and supervision for volunteer counsellors and the telecommunication costs for the Helpline voice and data services	$5000	$500
LG2117-219	Rosedale Park Sports Charitable Trust	Sport and recreation	Towards the toilet facilities upgrade for the Rosedale Park sports clubrooms	$20,000	$20,000
LG2117-220	Action Education Incorporated	Arts and culture	Towards running of 20 Spoken Word workshops	$5000	0
LG2117-221	East Coast Bays Association Football Club	Sport and recreation	Towards junior coaching costs for the football club	$5000	$2500
LG2117-222	Hobsonville Point Marine Sports Recreation Centre Charitable Trust	Sport and recreation	Towards fees for professional services, including the design costs for the Upper Harbour Regional Marine Water Sports Centre Facility	$20,000	$20,000
LG2117-223	Greenhithe Community Trust	Community	Towards the community facilitator's annual wages	$6000	$1000
LG2117-224	Mountains to Sea Conservation Trust	Events	Towards the full cost to deliver three events, including kayak hire	$12,000	0
LG2117-225	Environmental Education for Resource Sustainability Trust	Environment	Towards the purchase and delivery of 400 native plants and 30 classroom recycling bins to schools and preschools in the Upper Harbour area	$4541.25	0
Total				$206,550.02	$95,845.50

b) agree to fund, part-fund or decline each application received in the 2020/2021 Upper Harbour Multiboard Grants round two as follows:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Amount allocated
MB2021-207	North Harbour Community Patrol	Community	Towards the purchase of safety equipment, torches, dashcam phone and internet expenses, and fuel costs from 1 June 2021 to 1 June 2022	$2000	$1000
MB2021-211	Auckland Events Company Limited	Events	Towards the logistical costs to deliver the ‘Food Truck Series’ event at various locations between September 2021 and April 2022	$1000	0
MB2021-218	Leyte-Samar NZ Solidarity Foundation Incorporated	Events	Towards the delivery of ‘2021 Quincentennial Celebration on 16 October, including event management, performance, choreographer fees, photography, food, decorations and costumes	$2000	0
MB2021-224	YES Disability Resource Centre, T/A Shore Junction	Community	Towards the costs to produce the ‘Side Hustle’ youth engagement programme for the North Shore from 8 to 16 May 2021	$1000	0
MB2021-225	Pet Refuge New Zealand Charitable Trust	Community	Towards the pet refuge shelter landscaping and tree planting costs	$5000	0
MB2021-227	North Shore Centres of Mutual Aid Incorporated	Community	Towards a proportion of the operational costs, excluding wages, for six centres in the North Shore between July and December 2021	$5000	$2000
MB2021-231	Tennis Charitable Trust	Sport and recreation	Towards the electrical and fire alarm upgrades at Albany Tennis Park	$20,378.78	$7500
MB2021-232	Brain Play Limited	Community	Towards operational costs to deliver ‘Brain Play Science and Technology’ classes	$3150	0
MB2021-236	Children's Autism Foundation	Community	Towards overall costs to deliver community workshops and outreach visits between October 2021 to May 2022	$3132.44	0
MB2021-240	Empowerment Trust (previously Kidpower Teenpower Fullpower Trust)	Community	Towards the facilitation and delivery costs to deliver the ‘Kidpower’ programme including the resources kit to schools in the local board area	$2100	0
MB2021-241	PHAB Association (Auckland) Incorporated	Community	Towards operational costs, including youth worker wages, activity costs, administration and coordination fees from July 2021 to June 2022	$2000	$1000
MB2021-248	North Shore Brass Incorporated	Community	Towards the purchase of a security camera and gutter replacement at the Taharoto Community Facility	$2000	$500
MB2021-255	Gymnastics Community Trust, T/A North Harbour Gymnastics	Sport and recreation	Towards an equipment van, and wages for school coaches and satellite managers for the gymnastic classes from June to October 2021	$33,333.33	$5000
MB2021-266	The Reading Revolution	Community	Towards manager’s wages for the shared reading programme at local libraries and retirement villages and community hubs	$3000	0
Total				$85,094.55	$17,000

CARRIED

The meeting adjourned at 11.27am and reconvened at 11.35am.

Deed of lease for additional premises to Albany Hall Committee Incorporated for the memorial library at R 21 Library Lane, Albany

Resolution number UH/2021/49

MOVED by Deputy Chairperson M Miles, seconded by Member U Casuri Balouch:

That the Upper Harbour Local Board:

a) grant, under section 138 of the Local Government Act 2002, a deed of lease for additional premises to the Albany Hall Committee Incorporated for 50m² (more or less) at R 21 Library Lane, Albany, described as Part Lot 14 Deposited Plan 17618 (refer to Attachment A of the agenda report).

b) approve the commencement date of the deed of lease for additional premises to the Albany Hall Committee Incorporated for 50m² (more or less) at R 21 Library Lane, Albany, described as Part Lot 14 Deposited Plan 17618, to be 21 May 2021.

c) note that all other existing terms and conditions of the lease commencing 1 May 2020 and subsequent renewals remain in effect and will apply to the deed of lease for additional premises.

CARRIED

Public reserve at 1 Observation Green, Hobsonville: Approve draft concept plan for consultation

The Senior Project Manager was in attendance to support the item.

Resolution number UH/2021/50

MOVED by Member U Casuri Balouch, seconded by Member A Atkinson:

That the Upper Harbour Local Board:

a) approve the draft concept plan (refer to Attachment A of the agenda report) for the development of the public reserve at 1 Observation Green, Hobsonville, for public consultation.

CARRIED

Local board views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters

The Senior Policy Planner was in attendance via Skype for Business to support the item.

Resolution number UH/2021/51

MOVED by Chairperson L Whyte, seconded by Member N Mayne:

That the Upper Harbour Local Board:

a) receive the report on Plan Change 60 - Open Space (2020) and Other Rezoning Matters, noting there were no submissions received from Upper Harbour residents.

CARRIED

Local board views on private plan change 59 for the land at 473 Albany Highway (Albany 10 Precinct)

The Policy Planner was in attendance via Skype for Business to support the item.

Resolution number UH/2021/52

MOVED by Chairperson L Whyte, seconded by Member U Casuri Balouch:

That the Upper Harbour Local Board:

a) provide the following local board views on private plan change 59 by BEI Group Limited for the land at 473 Albany Highway, Albany:

i) note serious concerns about the potential negative impact of traffic and congestion on the adjacent corridor of the Albany Highway (particularly as there are four schools in close proximity), the shadowing effect of building height, bulk, scale and density, the uncertain impact of the on-site business centre activity, the capacity of local infrastructure (including schools) to cope with the increased demand, and associated ecological effects

ii) note that the local board has specific concerns about the proposal in plan change 59 that enables building height up to 10 storeys.

b) appoint Chairperson L Whyte to speak to the local board views at a hearing on private plan change 59.

c) delegate authority to the chairperson of the Upper Harbour Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the private plan change hearing.

CARRIED UNANIMOUSLY

Local board views on Variation 1 to Plan Change 5

The Policy Planner was in attendance via Skype for Business to support the item.

Resolution number UH/2021/53

MOVED by Chairperson L Whyte, seconded by Member A Atkinson:

That the Upper Harbour Local Board:

a) agree to provide views on Variation 1 to Plan Change 5 after public submissions have been received.

b) acknowledge that the local board has received informal feedback on Variation 1 to Plan Change 5 from the Whenuapai Ratepayers and Residents Association.

c) request that council officers engage with Auckland Transport to ensure that the walking and cycling infrastructure standards supported in the Whenuapai Structure Plan are reflected in Variation 1 to Plan Change 5.

CARRIED

Endorsing Business Improvement District (BID) targeted rates for 2021/2022

The Principal BIDs Advisor was in attendance via Skype for Business to support the item.

Resolution number UH/2021/54

MOVED by Member A Atkinson, seconded by Member U Casuri Balouch:

That the Upper Harbour Local Board:

a) recommend to the Governing Body the setting of the targeted rate for inclusion in the Annual Budget 2021/2022 for the following Business Improvement District (BID) programme:

i) $725,152 for Business North Harbour Incorporated.

CARRIED

Economic Development Action Plan: Draft for feedback

The Principal Strategic Advisor and the Head of Strategy and Planning at Auckland Unlimited, were in attendance via Skype for Business to support the item.

Resolution number UH/2021/55

MOVED by Member N Mayne, seconded by Deputy Chairperson M Miles:

That the Upper Harbour Local Board:

a) receive the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

b) provide the following feedback on the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24 for consideration in the final plan to be presented to the Parks, Arts, Community and Events Committee on 8 July 2021 for adoption:

i) note support for a greater focus on the circular economy outcomes

ii) note support for the council resource recovery strategy to be delivered at a local level

iii) request further information on the water use precinct proposed at the Rosedale Wastewater Treatment Plan in Item 5.2.1 of the document.

CARRIED

Statement of proposal to amend the Animal Management Bylaw and controls: Amended attachment

Resolution number UH/2021/56

MOVED by Chairperson L Whyte, seconded by Member B Neeson:

That the Upper Harbour Local Board:

a) receive the correct draft Statement of proposal included with this report as Attachment A.

b) confirm that there is no change to the feedback provided at the local board’s business meeting on 15 April 2021 (resolution number UH/2021/31).

CARRIED

Urgent decision: Endorse the use of the Chairs' Forum as the selection panel to appoint the local board representative to the Establishment Unit Board of the City Centre to Mangere light rail project

Resolution number UH/2021/57

MOVED by Deputy Chairperson M Miles, seconded by Member N Mayne:

That the Upper Harbour Local Board:

a) receive the urgent decision made on 11 May 2021 as set out in Attachment A of this agenda report.

CARRIED

Approval for a new private road name at 23 Waka Moana Drive, Hobsonville

Resolution number UH/2021/58

MOVED by Deputy Chairperson M Miles, seconded by Member U Casuri Balouch:

That the Upper Harbour Local Board:

a) approve the name ‘Whakatere Lane' for the new private road created by way of a subdivision being undertaken by Top Garden Property Development Limited at 23 Waka Moana Drive, Hobsonville.

CARRIED

Governance forward work calendar - June to December 2021

Resolution number UH/2021/59

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:

That the Upper Harbour Local Board:

a) receive the Upper Harbour Local Board governance forward work calendar for the period June to December 2021, as set out in Attachment A to this agenda report.

CARRIED

Record of the Upper Harbour Local Board workshops held on Thursday 8, 22, 29 and 30 April, and 6 May 2021

Resolution number UH/2021/60

MOVED by Member N Mayne, seconded by Member A Atkinson:

That the Upper Harbour Local Board:

a) receive the records of the Upper Harbour Local Board workshops held on Thursday 8, 22, 29 and 30 April, and 6 May 2021 (refer to Attachments A, B, C, D and E to the agenda report).

CARRIED

25	Board members' reports - May 2021
	Two written board member reports were provided. Copies have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.
	Resolution number UH/2021/61 MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles: That the Upper Harbour Local Board: a) receive the written board members’ reports. CARRIED
	Attachments a 20 May 2021 Upper Harbour Local Board: Item 25 Board members' reports - Deputy Chairperson M Miles b 20 May 2021 Upper Harbour Local Board: Item 25 Board members' reports - Member A Atkinson

26 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

27	Local board feedback on draft Future Connect Network Plan
	Local board feedback was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number UH/2021/62 MOVED by Member A Atkinson, seconded by Member N Mayne: That the Upper Harbour Local Board: a) provide feedback on the draft Future Connect Network Plan (refer Attachment A to the minutes). CARRIED
	Attachments a Upper Harbour Local Board 20 May 2021: Item 27 Local board feedback on draft Future Connect Network Plan - local board feedback

12.55pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................

Chairperson	Lisa Whyte
Deputy Chairperson	Margaret Miles, QSM, JP
Members	Anna Atkinson
	Uzra Casuri Balouch, JP
	Nicholas Mayne
	Brian Neeson, JP	via electronic attendance