Waiheke Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waiheke Local Board held in the Local Board Office, 10 Belgium Street, Ostend, Waiheke on Wednesday, 26 May 2021 at 5.15pm.

 

present

 

Chairperson

Cath Handley

 

Deputy Chairperson

Kylee Matthews

 

Members

Bob Upchurch

 

 

Paul Walden

 

 

APOLOGIES

 

Member

Robin Tucker

 

 

IN ATTENDANCE

 

Councillor

Pippa Coom

Until 7.20pm

 


Waiheke Local Board

26 May 2021

 

 

 

1          Welcome

 

The members led the meeting with a karakia.

 

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

 

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace… good peace.

 

2          Apologies

 

Resolution number WHK/2021/76

MOVED by Chairperson C Handley, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)         accept the apology from Member Robin Tucker.

CARRIED

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number WHK/2021/77

MOVED by Chairperson C Handley, seconded by Deputy Chairperson K Matthews:  

That the Waiheke Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 21 April 2021 and the minutes of its extraordinary meeting, held on Wednesday, 5 May 2021, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

The board acknowledged the passing of Dave Cull, former Mayor of Dunedin for 3 years. Mr. Cull was Chair of Otago DHB, ex-president of Local Government New Zealand (LGNZ) and a tremendous advocate for local government. He is also recognized for his significant support for climate change initiatives.

 

The board acknowledges Oliver Kunzendorff, Manager Area Operations, for his responsiveness and helpful attitude in working with the local board and for his leadership to the Waiheke based Community Facilities team over the last 18 months.  In particular we recognise his leadership in the development of the new Waiheke Skatepark. Oliver has taken the opportunity to transfer to another area of Auckland Council.  

 

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

 

9.1

Public Forum - Peter Reilly - WISH Trust grant request

 

Resolution number WHK/2021/78

MOVED by Chairperson C Handley, seconded by Deputy Chairperson K Matthews:  

That the Waiheke Local Board:

a)         thank Peter Reilly for his attendance to speak at the public forum item on WISH Trust grant request.

CARRIED

 

9.2

Public Forum - Helga Meyer - Tai Chi Waiheke grant request

 

Resolution number WHK/2021/79

MOVED by Chairperson C Handley, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)         thank Helga Meyer for her attendance to speak at the public forum item on the Tai Chi Waiheke grant request.

CARRIED

 

9.3

Public Forum - Aaron Singh - Heavy machinery training

 

Resolution number WHK/2021/80

MOVED by Chairperson C Handley, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)         thank Aaron Singh for his attendance to speak at the public forum item on heavy machinery training on Waiheke Island.

CARRIED

 

9.4

Public Forum – Grant Crawford and Matt von Sturmer- Waiheke Marine Project

 

Resolution number WHK/2021/81

MOVED by Chairperson C Handley, seconded by Deputy Chairperson K Matthews:  

That the Waiheke Local Board:

a)         thank Grant Crawford and Matt von Sturmer for their attendance to speak at the public forum item on Waiheke Marine Project.

CARRIED

 

9.5

Public Forum - John Meeuwsen - Marine protection issues

 

Resolution number WHK/2021/82

MOVED by Chairperson C Handley, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)         thank John Meeuwsen for his attendance to speak at the public forum item on Marine protection issues.

CARRIED

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

Under Standing Order 2.5.1 a Notice of Motion has been received from Chairperson Cath Handley for consideration under item 13.

 

12

Councillor's Update

 

Resolution number WHK/2021/83

MOVED by Chairperson C Handley, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)         receive Waitemata and Gulf Ward Councillor, Pippa Coom’s update.

CARRIED

 

13

Notice of Motion - Cath Handley - Waiheke Marine Protection

 

Note: Standing orders were suspended with agreement of members to enable discussion of the motion.

Note: The changes to the original motion were incorporated with the agreement of the Notice of Motion Mover Chair Cath Handley and Seconder Deputy Chair Kylee Mathews to the following wording for formal debate.

 

 

 

That the Waiheke Local Board:

a)         consider marine protection proposals for the board’s endorsement if sought prior to an application being lodged with the relevant Minister.

b)         and, will prioritise endorsing any such proposals considering the following factors:

i)          those that are initiated by tangata whenua, or that have collaborated with and/or been endorsed by tangata whenua

ii)         the advice given to the board by tangata whenua, the Hauraki Gulf Forum, qualified specialist marine scientists, Department of Conservation, Auckland Council and whomsoever the board may ask for qualified advice

iii)         the advice of the scientist(s) whose work forms the basis of any application and their formal agreement to proceed on the basis of their findings

iv)        demonstrated collaboration with the Waiheke community.

c)         seek further assurances from the Minister that the Ngāti Pāoa rāhui is being progressed to a timely conclusion.

d)         seek to understand progress on the ministerial proposal on which the local board and community may respond with respect to Sea Change and proposed protections for the waters of the Hauraki Gulf.

 

 

 

 

MOVED by Member P Walden, seconded by Deputy Chairperson K Matthews, an amendment as follows:  

That the Waiheke Local Board:

a)         remove item b) from the motion on the table for debate.

 

A division was called for, voting on which was as follows:

For

Deputy Chairperson K Matthews

Member P Walden

Against

Chairperson C Handley

Member B Upchurch

Abstained

 

The motion was declared EQUAL.

The Chair exercised their casting vote against so the motion was lost.

LOST

 

 

Note: Following the motion above being lost item b) was debated further and an updated b) was proposed and the final full motion was put as follows.

 

Resolution number WHK/2021/84

MOVED by Chairperson C Handley, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)         consider marine protection proposals for the board’s endorsement if sought prior to an application being lodged with the relevant Minister.

b)             will consider endorsing any marine proposals based upon the following factors:

i)          tangata whenua views

ii)         alignment with endorsed local board policies and plans

iii)       specialist supporting advice

iv)       level of wider community involvement and support.

c)         seek further assurances from the Minister that the Ngāti Pāoa rāhui is being progressed to a timely conclusion.

d)        seek to understand progress on the ministerial proposal on which the local board and community may respond with respect to Sea Change and proposed protections for the waters of the Hauraki Gulf.

CARRIED

 

 

14

Waiheke Local Grant and Multiboard Round Two 2020/2021 grant allocations

 

Resolution number WHK/2021/86

MOVED by Chairperson C Handley, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)      agree to fund, part-fund or decline each application in Waiheke Local Board Round Two 2020/2021 listed in the following table

Table One: Waiheke Local Board Grant Round Two 2020/2021 grant applications

 

 

Application ID

Organisation

Main focus

Requesting funding for

Amount recommended

Amount approved

LG2118-201

Artworks Theatre Incorporated

Arts and culture

Towards facilitator, mentoring, venue, marketing, donations, software and projector hire for the Waiheke Film Festival from 24 September 2021 to 26 September 2021

$3,075.00

$2,200.00

LG2118-202

Te Huringa o te Tai The Turning Tide Charitable Theatre Trust

Arts and culture

Towards venue hire, advertising and costumes for "Rangitoto," a performance at the Artworks Theatre from 4 November 2021 to 7 November 2021

$2,050.00

Declined - The project is of a lower priority in the local board grant programme.

LG2118-204

Ostend Ratepayers Hall Trust

Community

Towards landscaping, plants and volunteer costs at Little Ostend Hall from 1 June 2021 to 31 August 2021

$4,000.00

$1,500.00

LG2118-205

Native Bird Rescue Charitable Trust

Environment

Towards the purchase of two storage sheds at 71 Gordons Road from 6 June 2021 to 30 September 2021

$3,413.98

$2,000.00

LG2118-206

Waiheke Playgroup Incorporated

Community

Towards venue hire of Old Blackpool School Hall from 1 July 2021 to 30 July 2022

$2,254.00

$1,000.00

LG2118-208

Omiha Welfare and Recreation Society Incorporated

Environment

Towards pest and predator removal at Omiha and Rocky Bay area from 1 September 2021 to 1 September 2022

$4,000.00

$1,500.00

LG2118-209

Jassy Dean Trust

Community

Towards a website upgrade for the Jassy Dean Trust from 1 June 2021 to 1 August 2021

$3,478.26

$3,478.26

LG2118-210

Waiheke Amateur Radio Club
under the umbrella of
Community Networks Waiheke

Community

Towards the purchase of a tent and banner for emergency civil defense activities from 24 March 2021 to 1 March 2022

$4,000.00

$1,000.00 (for non-tent items. Community tent held by Piritahi Marae)

LG2118-211

Waiheke Island Rudolf Steiner Education Trust

Sport and recreation

Towards playground upgrade, wages and sporting equipment at Fossil Bay School and Kindergarten from 1 July 2021 to 1 October 2021

$4,000.00

$1,000.00 (for playground equipment)

LG2118-213

Waiheke Island Toy Library Incorporated

Community

Towards zipped bags and office supplies for the Waiheke Toy Library on 1 June 2021

$3,500.00

$2,000.00

LG2118-214

Evan Schwarz

Community Networks Waiheke

Arts and culture

Towards catering, entertainment, advertising and art work at 26 Tahi Road from 19 June 2021 to 20 June 2021

$3,700.00

Declined - The project is of a lower priority in the local board grant programme.

LG2118-215

Waiheke Island Playcentre

Community

Toward a swing shade for Waiheke Island Playcentre from 2 June 2021 to 26 July 2021

$4,000.00

$2,000.00

LG2118-216

Tai Chi Waiheke

Community Networks Waiheke

Community

Towards venue hire and advertising for Tai Chi classes at 61 Belgium Street from 2 June 2021 to 1 June 2022

$3,420.00

$1,400.00

LG2118-218

Waiheke Community Art Gallery

Arts and culture

Towards speaker fees, advertising and art exhibition costs at Waiheke Community Art Gallery from 18 June 2021 to 18 July 2021

$3,800.00

$2,800.00

LG2118-219

Youthline Auckland Charitable Trust

Community

Towards training, management and support services for volunteers at Youthline from 1 June 2021 to 31 December 2021

$2,000.00

Declined - The project is of a lower priority in the local board grant programme.

LG2118-221

The Raukatauri Music Therapy Trust

Arts and culture

Towards wages and transport at Te Hurihi Primary School, Waiheke Primary School and Waiheke High School from 29 July 2021 to 30 September 2021

$3,590.00

$2,500.00

LG2118-223

Gifting for Good

Community

 Towards marketing and website design for “Gifting for Good” from 1 May 2021 to 31 July 2021

$4,000.00

Declined - The project is of a lower priority in the local board grant programme.

LG2118-224

Waiheke Theatre Company

Arts and culture

Towards performance rights for 'Dad's Army' and scripts at Waiheke Theatre Company from 16 August to 28 November 2021

$2,006.00

Declined - The project is of a lower priority in the local board grant programme.

LG2118-225

PaXifica Performing Arts Laboratory Trust

Arts and culture

Towards filming costs for "Just One Whistle" from 7 June 2021 to 20 June 2021

$4,000.00

Declined - The project is of a lower priority in the local board grant programme.

LG2118-226

Waiheke Island Supported Homes Trust

Community

Towards compost bins for a community garden at 55/57 Bay Road from 1 June 2021 to 30 June 2021

$4,000.00

$4,000.00

LG2118-228

Elizabeth Allen

Arts and culture

Towards venue hire at Old Blackpool Hall from 4 June 2021 to 5 June 2022 and purchase of a laptop

$3,611.40

$1,862.40

LG2118-229

Share Waiheke Limited

Community

Towards legal costs for property share agreements from 1 June 2021 to 31 May 2026

$4,000.00

Declined - The project is of a lower priority in the local board grant programme.

LG2118-230

Jamie Stone

Community Networks Waiheke

Arts and culture

Towards website design, printing and advertising for the Waiheke Youth Art Awards from 19 July 2021 to 30 October 2021

$4,000.00

$2,000.00

MB2021-228

Re-Creators Charitable Trust

 

 

 

Community

Towards the costs for upcycling workshops and to provide educational services in the local board area

$4,000.00

Declined - The project is of a lower priority in the local board grant programme.

Total

 

 

 

$83,898.64

 $32,240.66

 

CARRIED

 

 

15

Auckland Transport Report - May 2021

 

Resolution number WHK/2021/87

MOVED by Member B Upchurch, seconded by Deputy Chairperson K Matthews:  

That the Waiheke Local Board:

a)      receive the Auckland Transport May 2021 update report.

b)      delegate feedback on the Auckland Transport draft Future Connect network plan to the Chairperson, in consultation with all board members, for ratification at the June business meeting.

CARRIED

 

Member Walden left the meeting at 7.40pm

16

Waiheke Walking and Cycling FY2020/2021 Funding Allocation

 

Resolution number WHK/2021/88

MOVED by Chairperson C Handley, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)        approve allocation of $7,000 LDI opex from the walking and cycling budget to Cycle Action Waiheke for the development of Bike Waiheke Map and supporting website development.

 

b)        approve $1,000 LDI opex from the walking and cycling budget for the FY20/21 STQRY subscription.

CARRIED

Member Walden returned to the meeting at 7.44pm

 

 

17

Economic Development Action Plan: Draft for feedback

 

Resolution number WHK/2021/89

MOVED by Member B Upchurch, seconded by Deputy Chairperson K Matthews:  

That the Waiheke Local Board:

a)      receive the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

b)      delegate feedback on the draft Economic Development Action Plan to the Chairperson, in consultation with all board members by 14 June 2021 for ratification at the June business meeting.

CARRIED

 

 

18

Waiheke Local Board formal feedback on the proposed changes to the Freedom Camping Act 2011 and on the Transport and Infrastructure Committee inquiry into congesting pricing in Auckland

 

Resolution number WHK/2021/90

MOVED by Deputy Chairperson K Matthews, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)      note the formal feedback provided through the approved urgent decision making process on the on the proposed changes to the Freedom Camping Act 2011.

b)      note the formal feedback provided through the approved urgent decision making process on the Transport and Infrastructure Committee inquiry into congestion pricing in Auckland.

CARRIED

 

 

19

Urgent Decision - Light Rail - Establishment Unit Board

 

Resolution number WHK/2021/91

MOVED by Chairperson C Handley, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)      note the urgent decision made on 12 May 2021 as follows:

“That the Waiheke Local Board endorse the use of the Chairs’ Forum as the selection panel to appoint the local board representative to the Establishment Unit Board of the City Centre to Māngere light rail project.”

CARRIED

 

 

20

Chairperson's report

 

Resolution number WHK/2021/92

MOVED by Deputy Chairperson K Matthews, seconded by Member B Upchurch:  

That the Waiheke Local Board:

a)      receive the Chairperson, Cath Handley’s report.

CARRIED

 

 

21

Waiheke Local Board Workshop record of proceedings

 

Resolution number WHK/2021/93

MOVED by Member B Upchurch, seconded by Member P Walden:  

That the Waiheke Local Board:

a)           note the record of proceedings for the local board workshops held on 14, 21 and 28 April and 5 May 2021.

CARRIED

 

 

22

Community Forum record of proceedings

 

Resolution number WHK/2021/94

MOVED by Member B Upchurch, seconded by Member P Walden:  

That the Waiheke Local Board:

a)      note the Community Forum record of proceedings dated 12 May 2021.

CARRIED

 

 

23

List of resource consent applications - 11  April  to  5 May 2021

 

Resolution number WHK/2021/95

MOVED by Member B Upchurch, seconded by Member P Walden:  

That the Waiheke Local Board:

a)      note the list of resource consents applications related to Waiheke Island from 11 April to 5 May 2021.

CARRIED

 

 

24

Local board governance forward work calendar - May 2021 update

 

Resolution number WHK/2021/96

MOVED by Member B Upchurch, seconded by Member P Walden:  

That the Waiheke Local Board:

a)      receive its Governance Forward Work Calendar dated June 2021.

CARRIED

 

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 

 

26        Procedural motion to exclude the public

Resolution number WHK/2021/97

MOVED by Chairperson C Handley, seconded by Member B Upchurch:   

That the Waiheke Local Board:

a)             exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Project Whakapai

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains sensitive material of a commercial nature that reflects options being considered by the council that may place potential bidders at an unfair advantage during negotiations.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

8.14pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

8.22pm            The public was re-admitted.

 

restatement

 

It was resolved while the public was excluded:

 

 

C1

Project Whakapai

 

Resolution number WHK/2021/98

MOVED by Chairperson C Handley, seconded by Member P Walden:

That the Waiheke Local Board:

a)         agree that the above decision and report not be restated in the open minutes until such time that the reason given for confidentiality no longer exists.

 

 

 

8.24 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................