Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 26 May 2021 at 6.00pm.

 

present

 

Chairperson

Kay Thomas

 

Deputy Chairperson

Fasitua Amosa

 

Members

Catherine Farmer

 

 

Warren Piper

 

 

Jessica Rose

 

 

Susan Zhu

 

 

ABSENT

 

Member

Ulalemamae Te'eva Matafai

 

 

 

 


Whau Local Board

26 May 2021

 

 

 

1          Welcome

           

Chairperson K Thomas opened the meeting, welcomed those present and led the local board in a karakia.

 

2          Apologies

 

Resolution number WH/2021/45

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)         accept the apology from Member T Matafai for absence.

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number WH/2021/46

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)         confirm the minutes of its meeting, held on Wednesday, 28 April 2021 and the minutes of its extraordinary meeting, held on Wednesday, 5 May 2021, as true and correct.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Steve McDonald – Celebrating Seniors event and Grey Power activities

 

Steve McDonald attended to address the meeting regarding the Celebrating Seniors event and to thank the local board for supporting Grey Power.

 

Resolution number WH/2021/47

MOVED by Chairperson K Thomas, seconded by Member S Zhu:  

That the Whau Local Board:

a)         receive the presentation on the Seniors’ High Tea event and Grey Power activities, and thank Steve McDonald for his attendance.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11

Whau Ward Councillor's update

 

Resolution number WH/2021/48

MOVED by Chairperson K Thomas, seconded by Member J Rose:  

That the Whau Local Board:

a)      receive the report and thank Whau Ward Councillor, Tracy Mulholland, for her update.

CARRIED

 

 

12

Endorsing the Business Improvement District (BID) targeted rate 2021/2022

 

Resolution number WH/2021/49

MOVED by Chairperson K Thomas, seconded by Member C Farmer:  

That the Whau Local Board:

a)      recommend to the Governing Body the setting of the targeted rates for inclusion in the Annual Budget 2021/2022 for the following Business Improvement District (BID) programmes:

i)     $154,000 for Avondale Business Association

ii)    $60,000 for Blockhouse Bay Business Association

iii)   $199,548 for New Lynn Business Association

iv)     $455,000 for Rosebank Business Association.

b)        thank Claire Siddens, Principal Advisor (BIDs), for her attendance via Skype for Business to speak to the item.

CARRIED

 

Note: Member W Piper declared an interest as he is a member of New Lynn Business Association and took no part in discussion or voting on a)iii).

 

 

13

Proposed land exchange - Bellgrove Reserves, Avondale

 

Resolution number WH/2021/50

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)      recommend that the Parks, Arts, Community and Events Committee approve the exchange of 397m2 of reserve land as follows:

i)       Bellgrove Reserve West, 12A Bellgrove Place, 245m2, LOT 5 DP 100239

ii)      Bellgrove Reserve East in part, 15A Bellgrove Place, 152m2, LOT 2 DP 100239

for a 1372m2 new pocket park and pedestrian accessway situated on:

iii)     part of 30-36 Bellgrove Place, 242m2, LOT 6 DP 96572

iv)     part of 35-40 Bellgrove Place, 906m2, LOT 5 DP 96572

v)      part of 27-33 Bellgrove Place, 44m2, LOT 4 DP 96572

vi)     part of 7-13 Bellgrove Place, 54m2, LOT 3 DP 100239

vii)    part of Bellgrove Road Reserve, 126m2.

b)        thank Maclean Grindell, Senior Policy Advisor, for his attendance via Skype for Business to speak to the item.

CARRIED

 

Note: Under Standing Order 1.9.7 Member C Farmer requested that her dissenting vote be recorded.

 

 

14

Whau Local and Multiboard Grant Rounds Two 2020/2021 grant allocations

 

Resolution number WH/2021/51

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)      agree to fund, part-fund, or decline each application in Whau Local Grant Round Two 2020/2021 listed in the following table:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Amount approved

LG2121-218

Morning People Limited

Arts and culture

Towards a public address system and venue hire to deliver a social event at Hollywood Avondale on 2 June 2021.

There is a low alignment with the local board’s priorities and/or community outcome(s).

$2,000.00

$0.00

LG2121-221

NZ-Sri Lanka Performing Arts Circle Incorporated

Arts and culture

Towards marketing, printing, venue and stage equipment hire to deliver Sri Lankan performances at Avondale College.

$4,902.95

$500.00

LG2121-228

Muskaan Care Trust NZ

Arts and culture

Towards venue, instructor, wages, promotion, donations and banners for “BollyEX” dance classes from 1 September 2021 to 31 March 2022.

Limited community benefit(s): Insufficient evidence of specific benefits to the community.

$14,950.00

$0.00

LG2121-230

Arogya Mantra

Arts and culture

Towards the “Avondale Diwali Celebration” on 16 October 2021, including venue hire, performance, marketing, decoration, photography, artists, and travel costs.

$5,000.00

$3,000.00

LG2121-203

Lions Club of New Lynn Incorporated

Community

Towards the "New Lynn Lions Christmas Parade," including costs for road closure, advertising and traffic management.

Note: To be mindful of other New Lynn centred Christmas events and ensure communication between organisers.

$5,000.00

$2,500.00

LG2121-206

Big Buddy Mentoring Trust

Community

Towards the purchase of a laptop package for the West Auckland Mentor Manager.

Grant round oversubscribed: Limited funding.

$3,891.55

$0.00

LG2121-207

Auckland Refugee Council Incorporated

Community

Towards the purchase of bikes, locks, helmets and a bike stand for the Auckland Refugee Council Incorporated.

$2,500.00

$2,500.00

LG2121-208

Polynesian Entertainers Limited

Community

Towards "Siva Afi" festival workshop costs, including venue hire, resources, tutors, production crew and producer fees.

$4,421.74

$2,000.00

LG2121-211

Autism New Zealand Incorporated

Community

Towards the rental costs at a satellite office in the Whau.

$8,000.00

$1,000.00

LG2121-212

Auckland Regional Migrant Services Charitable Trust

Community

Towards venue hire, marketing, administration, coordination and facilitation costs to deliver a community engagement project.

$5,000.00

$2,000.00

LG2121-213

Communicare CMA (Ak) Incorporated

Community

Towards the weekly venue hire at Blockhouse Bay and the Avondale Baptist Church halls between June 2021 to May 2022.

$2,266.00

$1,000.00

LG2121-214

Auckland Pilipino Trust

Community

Towards the project management, marketing, decorations, and donations to deliver the Philippines Independence Day event on 12 June 2021.

$2,600.00

$2,000.00

LG2121-216

Gujarati Samaj NZ Incorporated

Community

Towards souvenir, advertisement, venue and transport hire for the10th anniversary celebration for Gujarati Samaj New Zealand.

$5,000.00

$2,000.00

LG2121-219

Youthline Auckland Charitable Trust

Community

Towards the volunteer supervision, triage support, and phone bills for Youthline phoneline services in the Whau area.

$5,000.00

$500.00

LG2121-222

Graeme Dingle Foundation Auckland

Community

Towards wages for the two Kiwi Can leaders in schools between term two and three.

$5,000.00

$500.00

LG2121-224

Garden to Table Trust

Community

Towards salaries for school coordinators and mileage costs.

$5,000.00

$1,000.00

LG2121-225

Green Bay Community House

Community

Towards the replacement of a dishwasher for the Green Bay Community House.

$1,049.00

$1,049.00

LG2121-227

Avondale Business Association

Community

Towards 12 months subscription of the Marketview online software from July 2021 to June 2022.

There is a low alignment with the local board’s priorities and/or community outcome(s).

$5,000.00

$0.00

LG2121-229

Body Positive Incorporated

Community

Towards the staff salary to provide peer support and testing sessions in Avondale for the 2021/2022 financial year.

Grant round oversubscribed: Limited funding.

$4,944.00

$0.00

LG2121-231

Bike Avondale

'"under the umbrella of Bike Auckland"

Community

Towards the facilitation and catering costs to deliver the "Matariki Night Bike" event in June 2021.

$5,000.00

$2,500.00

LG2121-232

New Zealand Council of Victim Support Groups National Office

Community

Contribution towards operational expenses of the volunteer support worker programme for the 2021/2022 financial year.

$5,000.00

$2,000.00

LG2121-217

Mountains to Sea Conservation Trust - Whitebait Connection

Environment

Towards the delivery cost of the “Freshwater Citizen Science” programme including the coordinator wages.

Grant round oversubscribed: Limited funding.

$4,997.88

$0.00

LG2121-226

Environmental Education for Resource Sustainability Trust

Environment

Towards the purchase and delivery of 512 native plants, 107 classroom recycling bins and operational cost to engage with 64 schools and preschools.

Grant round oversubscribed: Limited funding .

$7,270.20

$0.00

LG2121-220

Portage Ceramics Trust

Historic Heritage

Towards the cataloguing of the “Jack Diamond” collection of bricks and other objects.

$5,000.00

$2,000.00

LG2121-233

Hollywood Avondale

under the umbrella of Sea of Trees Limited

Historic Heritage

Towards the exterior painting work for the Hollywood Avondale cinema and the community hall.

$5,000.00

$3,000.00

Total

 

 

 

$123,793.32

$31,049.00

 

b)      agree to fund, part-fund or decline each application received in Multiboard Grant Round Two 2020/2021, listed in Table Two:

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Amount approved

MB2021-209

New Zealand Dance Advancement Trust

Arts and culture

Towards the artists and associated fees for the "Tamaki Tour" programme and creative workshops between June and August 2021.

$2,500.00

$1,000.00

MB2021-245

The Operating Theatre Trust

Arts and culture

Towards free theatre tickets for low decile schools and early childhood centre children from September to November 2021.

Grant round oversubscribed: Limited funding .

$5,217.60

$0.00

MB2021-226

Zeal Education Charitable Trust

Community

Towards the "West Auckland Street Youth Work and Community Activation," including project management fees, activity costs, van hire and resources for the 2021/2022 financial year.

$3,832.00

$1,000.00

MB2021-228

Re-Creators Charitable Trust

Community

Towards the costs for upcycling workshops and to provide educational services in the local board area.

$4,766.00

$1,000.00

MB2021-229

The StarJam Charitable Trust

Community

Towards the tutor fees, coordinator salary and levies, venue hire, equipment and resources, and training.

$4,000.00

$2,000.00

MB2021-232

Brain Play Limited

Community

Towards the operational costs to deliver the Brain Play Science and Technology classes.

Limited community benefit(s): Insufficient evidence of specific benefits to the community.

$3,150.00

$0.00

MB2021-236

Children's Autism Foundation

Community

Towards overall costs to deliver community workshops and outreach visits between October 2021 to May 2022.

$1,566.22

$1,000.00

MB2021-243

Anxiety New Zealand Trust

Community

Towards the staff salaries to deliver a series of community workshops for the 2021/2022 financial year.

Application insufficiently developed: project not fully defined or developed to support local board benefit.

$4,275.00

$0.00

MB2021-246

Age Concern Auckland Incorporated

Community

Towards the staff salary, office overheads, room and equipment hire, catering, and volunteer expenses.

$4,000.00

$1,000.00

MB2021-247

Roopa Aur Aap Charitable Trust

Community

Towards professional counselling services.

$4,400.00

$1,000.00

MB2021-253

KidsCan Charitable Trust

Community

Towards programme items food, raincoats, shoes and socks for children attending KidsCan low decile partner schools within the Auckland region.

$6,000.00

$1,000.00

MB2021-257

Interacting Theatre

Community

Towards the delivery of an online “InterACT” festival 2021, including costs for in-school tutors, the host, and event equipment.

Application insufficiently developed: project not fully defined or developed to support local board benefit.

$5,000.00

$0.00

MB2021-259

Bhartiya Samaj Charitable Trust

Community

Towards the transport costs to deliver an elderly support programme.

$5,000.00

$500.00

MB2021-260

PHAB Association (Auckland) Incorporated

Community

Towards the operational costs, including youth worker wages, activity costs, administration and coordination fees for the 2021/2022 financial year.

$2,000.00

$1,000.00

MB2021-266

The Reading Revolution

Community

Towards the manager's wages for the shared reading programme at local libraries, retirement villages and community hubs.

Application insufficiently developed: project not fully defined or developed to support local board benefit.

$3,000.00

$0.00

MB2021-267

OUTLine New Zealand Incorporated

Community

Towards a portion of general operating expenses including telephone and internet costs, printing, insurance, clinical supervision wages, training fees and volunteer costs.

$2,000.00

$1,000.00

MB2021-269

Whau ACE Adult & Community Education Incorporated

Community

Towards the purchase of five laptops and salary costs for employment facilitators for the 2021/2022 financial year.

$5,000.00

$1,000.00

MB2021-217

New Zealand Eid Day Trust Board

Events

Towards the costs of venue hire, security, audio-visual equipment, electrical services, cleaning, games, and entertainment to host the New Zealand Eid Day 2021 - Eid-ul-Adha.

$5,000.00

$1,000.00

MB2021-218

Leyte-Samar NZ Solidarity Foundation Incorporated

Events

Towards the delivery of the 2021 "Quincentennial Celebration" on 16 October, including event management, performance, choreographer fee, photography, food, decoration, costumes and theatre property.

Grant round oversubscribed: Limited funding.

$2,000.00

$0.00

MB2021-214

Auckland Softball Association Incorporated

Sport and recreation

Towards the operating expenses for the Auckland Softball Association.

$3,000.00

$1,000.00

MB2021-251

Touch New Zealand Incorporated

Sport and recreation

Towards the cost of running the "Community Connect" programme, including venue hire and equipment.

Grant round oversubscribed: Limited funding.

$4,900.00

$0.00

Total

 

 

 

$80,606.82

$14,500.00

 

CARRIED

 

15

Local Board Views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters

 

Resolution number WH/2021/52

MOVED by Chairperson K Thomas, seconded by Member J Rose:  

That the Whau Local Board:

a)            provide the following views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters:

i)          the Whau Local Board opposes Plan Change 60 – Open Space (2020) and other Rezoning Matters, particularly for the purpose of facilitating land rationalization and disposal process

ii)         the Whau Local Board notes and urges that staff consider its Notice of Motion of 24 March 2020 (WH/2021/16) opposing the sale of Davern Lane Reserve

iii)       the Whau Local Board is concerned that identification of underperforming and non-service properties is based predominately on financial criteria rather than the level of use by local communities

iv)       the Whau Local Board notes that natural features, such as mature native trees, on such identified properties are not taken into account when properties are identified for the land rationalisation and disposal process and note that the retention of mature trees is an essential component of addressing climate change and is consistent with the local board’s objective of increasing tree canopy cover

v)         the Whau Local Board notes that the Auckland region, including the Whau, is undergoing a significant increase in density and that intensification means that existing green spaces need to be retained and ask how current green space provision will service the anticipated population increase and associated community need

vi)       the Whau Local Board notes that these green spaces create spaces for nature to thrive in an urban environment, removing them exacerbates the biodiversity crisis

vii)      the Whau Local Board notes that some identified properties are green spaces for local residents made possible through developers’ levies, reflecting reduced section sizes in housing developments over recent decades

viii)     the Whau Local Board notes that the process for asset recycling undertaken in 2020 did not include formal feedback or agreement from local boards and that Plan Change 60 – Open Space (2020) and Other Rezoning Matters further reduces the ability of local boards to influence / control the sale / recycling of local assets

ix)       the Whau Local Board notes that feedback has consistently been given that asset sales / recycling is the Board’s least preferred lever in terms of Auckland Council’s debt reduction.

CARRIED

 

Resolution number WH/2021/53

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

b)            appoint Chair K Thomas to speak to the local board views at a hearing on Plan Change 60.

c)         delegate authority to the chairperson of the Whau Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing.

CARRIED

 

16

Economic Development Action Plan: Draft for feedback

 

Resolution number WH/2021/54

MOVED by Chairperson K Thomas, seconded by Member S Zhu:  

That the Whau Local Board:

a)      provide the following feedback for consideration in the final draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-2024:

i)        note that it is not convinced by the merits of the proposed Economic Development Action Plan 2021-2024, based on previous experience of Local Economic Development Action Plans prepared for the Whau Local Board by the former ATEED

 

ii)      support the guiding principles of transitioning to a low carbon and regenerative economy, supporting economic opportunities for Māori and responding to communities of greatest need

iii)     welcome the aim of supporting local boards and businesses, and look forward to detailed development and implementation of progress indicators 2.2 Local Board Support; 2.3 Local Economic Places of Focus and 2.4 Local Businesses, but is concerned that actions related to 2.1 Town Centre Development could replicate work already being done by Eke Panuku

iv)     support in principle the use of regulatory processes as a potential lever to support economic development by reducing compliance costs to businesses and/or creating greater efficiencies in regulatory processes, noting the heavy burden on the business community associated with these costs, which are often passed on from commercial landlords to tenants and then on to consumers

v)      note that the current provision of local economic development support to local boards is insufficient to achieve any significant economic development outcomes locally, and that this is concerning in the context of COVID-19 recovery

vi)     support the goal of creating a more highly skilled labour force, especially of young people, Pasifika and Māori

vii)   support the acknowledgement of high needs in West Auckland while noting that the Whau Local Board is awaiting advice on Auckland Unlimited’s sub-regional activities across West Auckland

viii) express concern that, despite the recognition of need and potential in South and West Auckland, previous economic resourcing has been focussed on Auckland’s city centre.

 

CARRIED

 

Note: Under Standing Orders 1.9.7 Member C Farmer requested that her dissenting vote against a) iv) be recorded.

 

17

Reporting back an urgent decision - appointment to the Light Rail Establishment Unit Board

 

Resolution number WH/2021/55

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)      receive the decision of the Whau Local Board made under urgency on 12 May 2021 to delegate authority to the Chairs’ Forum to appoint one local board member to the Establishment Unit Board of the City Centre to Mangere Light Rail project.

 

CARRIED

 

18

Reporting back decisions made under delegation

 

Resolution number WH/2021/56

MOVED by Chairperson K Thomas, seconded by Member S Zhu:  

That the Whau Local Board:

a)      receive the decision made under delegation on Monday, 10 May providing feedback from the Whau Local Board to inform Auckland Council’s submission to Parliament’s Transport and Infrastructure Committee inquiry into congestion pricing in Auckland.

b)      receive the decision made under delegation on Tuesday, 11 May providing feedback from the Whau Local Board to inform Auckland Council’s submission on proposed changes to the Freedom Camping Act 2011.

CARRIED

 

19

Whau Local Board Workshop Records

 

Resolution number WH/2021/57

MOVED by Chairperson K Thomas, seconded by Member W Piper:  

That the Whau Local Board:

a)   note the records of the workshops held on 31 March, 14 and 21 April, and 5 May 2021.

CARRIED

 

20

Governance Forward Work Calendar

 

Resolution number WH/2021/58

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)   receive the governance forward work calendar for May 2021.

CARRIED

 

21        Consideration of Extraordinary Items

 

There were no extraordinary items.

 

22        Procedural motion to exclude the public

Resolution number WH/2021/59

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)      exclude the public from the following part of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Project Whakapai - Services provided by AIM Services

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains sensitive material of a commercial nature that reflects options being considered by the council that may place potential bidders at an unfair advantage during negotiations.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains sensitive material of a commercial nature that reflects options being considered by the council that may place potentail bidders at an unfair advantage during negotiations.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

6.25pm            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

6.28pm            The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

CONFIDENTIAL: Project Whakapai - Services provided by AIM Services

 

Resolution number WH/2021/60

MOVED by Chairperson K Thomas, seconded by Deputy Chairperson F Amosa:  

That the Whau Local Board:

a)    confirm that the resolutions, report and attachments remain confidential until reasons for confidentiality no longer exist.

CARRIED

6.29pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

DATE:.........................................................................

 

 

CHAIRPERSON:.......................................................