Agenda of Extraordinary Meeting of the Waitākere Ranges Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member	Organisation/Position
Mark Allen	- Community Waitākere – Executive Officer - Bethells Valley Fire – Senior Fire Fighter - Waitākere Licensing Trust – Trustee
Michelle Clayton	- Glen Eden Community House – Treasurer - Glen Eden Residents’ Association – Treasurer - Waitākere Community Organisation Grants Scheme (COGS) – Committee Member - The Personal Advocacy and Safeguarding Adults Trust – Trustee - Glen Eden Returned Services Association (RSA) – Member - Glen Eden Railway Trust – Member
Sandra Coney	- Waitematā District Health Board – Elected Member & Chair of Hospital Advisory Committee - Women’s Health Action Trust – Patron - New Zealand Society of Genealogists – Member - New Zealand Military Defence Society – Member - Cartwright Collective – Member - Piha Wetland Trust – Partner Peter Hosking is a Trustee for the Piha Wetland Trust
Greg Presland	- Whau Coastal Walkway Environmental Trust – Trustee - Combined Youth Services Trust – Trustee - Glen Eden Bid – Member - Titirangi Ratepayers and Residents Association – Member - Waitākere Ranges Protection Society - Member - Titirangi RSA - Member
Saffron Toms	- Titirangi Community House – Secretary - Huia-Cornwallis Residents and Ratepayers Association – Committee Member
Ken Turner	- Huia-Cornwallis Residents and Ratepayers Association – Committee Member

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External community group or organisation	Lead	Alternate
Aircraft Noise Community Consultative Group	Mark Allen	Saffron Toms
Ark in the Park	Mark Allen	Sandra Coney
Friends of Arataki and Waitākere Regional Parkland Incorporated	Michelle Clayton	Sandra Coney
Glen Eden Business Improvement District (Glen Eden Business Association)	Michelle Clayton	Greg Presland
Glen Eden Playhouse Theatre Trust	Ken Turner	Mark Allen
Te Uru Waitākere Contemporary Gallery	Mark Allen	Saffron Toms and Sandra Coney
The Rural Advisory Panel	Ken Turner	Saffron Toms

4 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

5 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Waitākere Ranges Local Board

06 May 2021

Local board consultation feedback and input into the 10-year Budget 2021-2031

File No.: CP2021/03456

Te take mō te pūrongo

Purpose of the report

1. To summarise consultation feedback from the Waitākere Ranges Local Board area on:

· proposed priorities, activities and advocacy initiatives for the Waitākere Ranges Local Board Agreement 2021/2022.

· regional topics for the 10-year Budget 2021-2031.

2. To recommend any local matters to the Governing Body, that they will need to consider or make decisions on in the 10-year Budget 2021-2031 process.

3. To seek input on the proposed regional topics in the 10-year Budget 2021-2031.

Whakarāpopototanga matua

Executive summary

4. Local board agreements set out annual funding priorities, activities, budgets, levels of service, performance measures and advocacy initiatives for each local board area. Local board agreements for 2021/2022 will be included in the Council’s 10-year Budget 2021-2031.

5. Auckland Council publicly consulted from 22 February to 22 March 2021 to seek community views on the proposed 10-year Budget 2021-2031. This included consultation on the Waitākere Ranges Local Board’s proposed priorities for 2021/2022, and advocacy initiatives for 2021-2031 to be included in their local board agreement.

6. Auckland Council received 19,965 submissions in total across the region and 641 submissions from the Waitākere Ranges Local Board area.

7. Submitters could comment on one or more issues therefore the numbers of responses to individual questions may not add to 641 throughout this report.

8. The report aims to capture key views and preferences rather than detail every point of feedback received.

9. In the 10-year Budget process there are matters where local boards provide recommendations to the Governing Body, for consideration or decision-making. This includes:

· any new/amended business improvement district targeted rates

· any new/amended local targeted rate proposals

· proposed locally driven initiative capital projects outside local boards’ decision-making responsibility

· release of local board specific reserve funds

· any local board advocacy initiatives.

10. The Governing Body will consider these items as part of the 10-year Budget decision-making process in May/June 2021.

11. Local boards have a statutory responsibility to provide input into regional strategies, policies, plans, and bylaws. This report provides an opportunity for the local board to provide input on council’s proposed 10-year Budget 2021-2031.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) receive consultation feedback on the proposed Waitākere Ranges Local Board priorities and activities for 2021/2022 and key advocacy initiatives for 2021-2031.

b) receive consultation feedback on regional topics in the 10-year Budget 2021-2031 from people and organisations based in the Waitākere Ranges Local Board area.

c) approve its advocacy initiatives for inclusion (as an appendix) to its 2021/2022 Local Board Agreement.

d) provide input on regional topics in the proposed 10-year Budget 2021-2031 to the Governing Body.

Horopaki

Context

12. Each financial year Auckland Council must have a local board agreement (as agreed between the Governing Body and the Waitākere Ranges Local Board) for each local board area. This local board agreement reflects priorities in the Waitākere Ranges Local Board Plan 2020 through local activities, budgets, levels of service, performance measures and advocacy initiatives.

13. The local board agreements 2021/2022 will form part of the Auckland Council’s 10-year Budget 2021-2031.

14. Auckland Council publicly consulted from 22 February to 22 March 2021 to seek community views on the proposed 10-year Budget 2021-2031, as well as local board priorities and proposed advocacy initiatives to be included in the local board agreement 2021/2022.

15. Due to the impacts of the ongoing COVID-19 global pandemic, significant pressure has been placed upon the council’s financial position. This has created significant flow on effects for the council’s proposed 10-year Budget 2021-2031, in particular in the first three years.

Tātaritanga me ngā tohutohu

Analysis and advice

16. This report includes analysis of consultation feedback, any local matters to be recommended to the Governing Body and seeks input on regional topics in the proposed 10-year Budget 2021-2031.

Consultation feedback overview

17. As part of the public consultation Auckland Council used a variety of methods and channels to reach and engage a broad cross section of Aucklanders to gain their feedback and input into regional and local topics.

18. In total, Auckland Council received feedback from 19,965 people in the consultation period. Of this, 641 submissions were from the Waitākere Ranges Local Board area.

19. This feedback was received through:

· written feedback – 18,975 hard copy and online forms, emails and letters.

· in person – 607 pieces of feedback through 61 Have Your Say events (38 in person and 23 online webinars), one of which was held in the Waitākere Ranges Local Board area. Due to the Covid-19 lockdowns 26 events were affected (either cancelled, postponed or moved to an online platform).

· telephone interviews – two people made submissions via our telephone interview option.

· social media – 78 pieces of feedback through Auckland Council social media channels.

20. All feedback will be made available on an Auckland Council webpage called “Feedback submissions for the 10-year Budget 2021-2031” and will be accessible from 3 May 2021 through the following link: akhaveyoursay.aucklandcouncil.govt.nz/submissions-budget-2021-2031

Submitter Information

21. Graphs 1 and 2 below indicate the demographic categories with which submitters in the Waitākere Ranges Local Board area identified. This information only relates to those submitters who provided demographic information.

Graph 1. Age and Gender - 497 submitters

Graph 2. Ethnicity – 593 submitters

22. Regionally, the largest group of submitters were aged between 35-54 years (36 per cent). This is reflected in the Waitākere Ranges Local Board area, where 42 per cent were in this age group. The largest group of submitters by ethnicity identified as European (66 per cent). Again, this was reflected in the Waitākere Ranges Local Board area, where 65 per cent identified as European.

23. Five per cent of regional submitters identified as Māori; the local figure was 6 per cent.

24. Ten per cent of regional submitters identified as Pacific; the local figure was 9 per cent, and 13 percent of local submitters identified as Asian; the regional figure was 23 per cent.

Feedback received on the Waitākere Ranges Local Board’s priorities for 2021/2022 and key advocacy initiatives

25. The Waitākere Ranges Local Board consulted on the following priorities for 2021/2022:

Submitters were asked: Tell us your thoughts on our proposed priorities for the local board area in 2021/2022 and our key advocacy initiatives – have we got it right?

Some of Waitākere Ranges proposed top priorities for 2021/2022

· strengthening our partnership with Hoani Waititi Marae

· supporting projects or actions which will have a positive impact on community resilience

· funding a community-based ecological restoration coordinator to continue resourcing, aligning and connecting community ecological restoration efforts across the Waitākere Ranges

· enhancing a sense of belonging in and around Glen Eden town centre, responding to the needs of new and existing residents

· continuing to provide quality parks and playgrounds, libraries, community and recreation facilities, and events.

26. The Waitākere Ranges Local Board also consulted on the following key advocacy initiatives:

‘Funding for our local priorities’:

· Glen Eden town centre upgrade

This includes budget from the Governing Body, with commitment to a timeframe for progressing the build.

· Local pedestrian and transport projects

Reinstate the Local Board Transport Capital Fund for local boards to levels pre- Emergency Budget; restore the funding formally allocated by local boards prior to the Emergency Budget; and progress the projects already supported by the local board.

· Waitangi at Waititi

Significant numbers of Aucklanders across the region attend this event, which should be a recognised part of the Governing Body’s regional events programme.

· The Waitākere Ranges Heritage Area

A joint local board/Governing Body funding contribution to six gateways will lift the visibility of the Waitākere Ranges Heritage Area.

· More linked up ways of getting around in the Waitākere Ranges Local Board and neighbouring areas

Walking and cycling connections in the local area will need long-term funding from the Governing Body and Auckland Transport, as well as the local board.

27. Consultation feedback on local board priorities will be considered by the local board when approving their local board agreement between the 14-18 June 2021. Local board key advocacy initiatives will be considered in the current report.

28. Five hundred and eight responses were received. Most local respondents either supported most (37 per cent) or supported all (23 per cent) priorities. See below.

Key themes

29. Those who supported most of the priorities generally did not provide additional comment.

30. Where comment was provided, broad areas of interest clearly reflected those expressed regionally, with infrastructure (focused on Glen Eden), transport (including public transport and cycling), and the natural environment (a subset of which were concerned with trees specifically). A lesser number of comments referred to gateways and were generally not supportive of these.

31. In general, ideas for what the board could do additionally or differently to what was proposed in the consultation document were limited.

Overview of feedback received on regional topics in the 10-year Budget from the Waitākere Ranges Local Board area

32. The proposed 10-year Budget 2021-2031 sets out Auckland Council’s priorities and how to pay for them. Consultation on the proposed 10-year Budget asked submitters to respond to five key questions on:

1) The proposed investment package

2) Climate change

3) Water quality

4) Community investment

5) Rating policy.

33. The submissions received from the Waitākere Ranges Local Board area on these key issues are summarised below, along with an overview of any other areas of feedback on regional proposals with a local impact.

Key issue 1: Support for proposed investment package – 586 responses

34. Aucklanders were asked about a proposed $31 billion capital investment programme over the next ten years, allowing the council to deliver key services and renew our aging assets. The proposal includes a one-off 5 per cent average general rates increase for the 2021/2022 financial year, rather than the previously planned 3.5 per cent increase, before returning to 3.5 per cent increases over the remaining years.

35. The proposal also includes higher borrowings in the short term, a continuation of cost savings and the sale of more surplus property. Without the greater use of rates and debt, around $900 million of investment in Auckland would be delayed from the next three years.

36. The graphs below give an overview of the responses from the Waitākere Ranges Local Board area.

37. Responses from the Waitākere Ranges Local Board area were generally more supportive of the proposal in comparison to the total regionwide responses, where 32 per cent supported it. Note that with ‘pro forma’ submissions excluded, 42 per cent of responses regionwide were in support of the proposal, with 43 per cent indicating that they did not support it. (Pro forma submissions generally provide a mass of the same comment, coming from members of a particular organisation).

Key issue 2: Invest more in Climate Change – 546 responses

38. Aucklanders were asked about a proposal to provide additional investment to respond to climate change challenges. This includes enabling a quicker transition from diesel to cleaner electric and hydrogen buses, diverting more waste from landfill and enabling significant planting initiatives.

39. The graphs below give an overview of the responses from the Waitākere Ranges Local Board area.

40. Responses from the Waitākere Ranges Local Board area were slightly more favourable to the proposal than the regionwide response, with 61 per cent supporting the proposal across Auckland.

41. Across Auckland’s 21 local boards there was a wide range of support for the proposal varying between 41 per cent of submitters in Rodney and 74 per cent of submitters in Puketapapa.

Key issue 3: Extend and Increase the Water Quality Targeted Rate – 510 responses

42. Aucklanders were asked about a proposal to extend and increase the Water Quality Targeted Rate for another three years – from 2028 until 2031 – as well as increasing the targeted rate annually in line with proposed average increases in general rates. The Water Quality Targeted Rate funds projects to improve water quality in Auckland’s harbours, beaches and streams.

43. The graphs below give an overview of the responses from the Waitākere Ranges Local Board area.

44. Responses from the Waitākere Ranges Local Board area were more favourable towards supporting both the extension and increase when compared to responses regionwide, where 45 per cent supported the extension and increase, 28 per cent supported the increase only and 18 per cent opposed the proposal.

45. Across Auckland’s 21 local boards there was significant variation in levels of support, with 27 per cent of submitters in Rodney supporting the proposal, compared to 67 per cent in Waitematā.

Key issue 4: New approach to community investment – 497 responses

46. Aucklanders were asked to provide feedback on a proposal that would see council adopt a new approach for community services to enable them to reduce building and asset maintenance related expenditure. The proposal involves consolidation of community facilities and services, increased leasing or shared facility arrangements, and an increased focus on providing multi-use facilities and online services in the future.

47. The graphs below give an overview of the responses from the Waitākere Ranges Local Board area.

48. Responses from the Waitākere Ranges Local Board area were less favourable than responses regionwide, where 56 per cent supported the proposal and 29 per cent opposed it.

49. Across Auckland’s 21 local boards there was relatively little variation in levels of support between different areas. Support tended to be lowest in the local board areas with relatively small numbers of existing community facilities and in more isolated areas (in particular Aotea / Great Barrier, Waiheke and (parts of) the Waitākere Ranges). There did not appear to be a particular correlation with deprivation.

Key issue 5: Rating policy proposals

50. Aucklanders were asked for their feedback on a raft of proposed rating changes impacting different properties across Auckland differently. Proposed changes also included, for example, the extension of the Natural Environment Targeted Rate until June 2031, along with options to extend the Urban Rating Area.

51. The graphs below give an overview of the responses from the Waitākere Ranges Local Board area. Feedback on all is relatively closely aligned with regional responses.

a. Extending the Natural Environment Targeted Rate until June 2031 to invest further in measures such as addressing the spread of kauri dieback, and predator and weed control – 469 responses.

Waitākere Ranges feedback reflects that made regionally, where 60 per cent of feedback supported the proposal, while 27 per cent did not, and a further 10 percent selected ‘other’. The most common theme expressed in the regional feedback was a general level of support.

b. Extending the Urban Rating Area so land that has an operative urban zoning, or which has resource consent to be developed for urban use now (except for Warkworth), pays the same urban rates as nearby properties that have access to a similar level of service – 468 responses.

c. Charging farm and lifestyle properties in the Urban Rating Area residential rates so they pay the same urban rates as nearby properties that have access to a similar level of service – 459 responses.

d. Extending the City Centre Targeted Rate until June 2031 to maintain our investment in upgrading the city centre – 465 responses.

e. Introducing the Rodney Drainage Targeted Rate on the land in Te Arai and Okahukura that benefits from the stormwater services – 452 responses.

Other feedback

52. Aucklanders were asked what is important to them and if they had any feedback on any other issues.

53. The main themes that can be drawn from free-form commentary provides by submitters in the Waitākere Ranges Local Board area were substantively concern around infrastructure planning, development and management, or lack there-of; particularly relating to transport (including cycle infrastructure), housing and development, and often linking to or including the urban environment / trees / quality of life. The natural environment is mentioned a number of times outside this context.

Recommendations on local matters

54. This report allows the local board to recommend local matters to the Governing Body for consideration as part of the 10-year Budget process, in May 2021. This includes:

· any new/amended business improvement district targeted rates

· any new/amended local targeted rate proposals

· proposed locally driven initiative capital projects outside local boards’ decision-making responsibility

· release of local board specific reserve funds

· approve its advocacy initiatives for inclusion (as an appendix) to its 2021/2022 Local Board Agreement.

Local targeted rate and business improvement district (BID) targeted rate proposals

55. Local boards are required to endorse any new or amended locally targeted rate proposals or business improvement district (BID) targeted rate proposals in their local board area. Note that these proposals must have been consulted on before they can be implemented.

56. Local boards then recommend these proposals to the Governing Body for approval of the targeted rate.

57. This does not apply to the Waitākere Ranges Local Board for the 2021/2022 financial year.

Funding for Locally Driven Initiatives (LDI)

58. Local boards are allocated funding for locally driven initiatives (LDI) annually, to spend on local projects or programmes that are important to their communities. Local boards have decision-making over the LDI funds but need approval from the Governing Body where:

· operational LDI funding is to be converted into capital LDI funding.

· the release of local board specific reserve funds is requested, which are being held by the council for a specific purpose.

· a LDI capital project exceeds $1 million.

59. These conditions do not apply to the Waitākere Ranges Local Board for the 2021/2022 financial year.

Local board advocacy

60. Local boards are requested to approve any advocacy initiatives for inclusion (as an appendix) to their 2020/2021 Local Board Agreement, taking into account the consultation feedback above. This allows the Finance and Performance Committee to consider these advocacy items when making decisions on the 10-year Budget 2021-2031 in May/June.

Local board input on regional topics in the 10-year Budget 2021-2031

61. Local boards have a statutory responsibility for identifying and communicating the interests and preferences of the people in its local board area in relation to Auckland Council’s strategies, policies, plans, and bylaws, and any proposed changes to be made to them. This report provides an opportunity for the local board to provide input on council’s proposed 10-year Budget 2021-2031.

62. Local board plans reflect community priorities and preferences and are key documents that guide the development of local board agreements (LBAs), local board annual work programmes, and local board input into regional plans such as the 10-year Budget.

Tauākī whakaaweawe āhuarangi

Climate impact statement

63. The decisions recommended in this report are part of the 10-year Budget 2021-2031 and local board agreement process to approve funding and expenditure over the next 10 years.

64. Projects allocated funding through this 10-year Budget process will all have varying levels of potential climate impact associated with them. The climate impacts of projects Auckland Council chooses to progress, are all assessed carefully as part of council’s rigorous reporting requirements.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

65. The 10-year Budget 2021-2031 is an Auckland Council Group document and will include budgets at a consolidated group level. Consultation items and updates to budgets to reflect decisions and new information may include items from across the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

66. The local board’s decisions and feedback are being sought in this report. The local board has a statutory role in providing its feedback on regional plans.

67. Local boards play an important role in the development of the council’s 10-year Budget. Local board agreements form part of the 10-year Budget. Local board nominees have also attended Finance and Performance Committee workshops on the 10-year Budget.

Tauākī whakaaweawe Māori

Māori impact statement

68. Many local board decisions are of importance to and impact on Māori. Local board agreements and the 10-year Budget are important tools that enable and can demonstrate the council’s responsiveness to Māori.

69. Local board plans, developed in 2020 through engagement with the community including Māori, form the basis of local board area priorities. There is a need to continue to build relationships between local boards and iwi, and the wider Māori community.

70. Analysis provided of consultation feedback received on the proposed 10-year Budget includes submissions made by mana whenua and the wider Māori community who have interests in the rohe / local board area.

71. Ongoing conversations between local boards and Māori will assist to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

72. Some projects approved for funding could have discernible impacts on Māori. The potential impacts on Māori, as part of any project progressed by Auckland Council, will be assessed appropriately and accordingly as part of relevant reporting requirements.

Ngā ritenga ā-pūtea

Financial implications

73. This report is seeking the local board’s decisions on financial matters in the local board agreement that must then be considered by the Governing Body.

74. The local board also provides input to regional plans and proposals. There is information in the council’s consultation material for each plan or proposal with the financial implications of each option outlined for consideration.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

75. The council must adopt its 10-year Budget, which includes local board agreements, by 30 June 2021. The local board is required to make recommendations on these local matters for the 10-year Budget by mid May 2021, to enable and support the Governing Body to make decisions on key items to be included in the 10-year Budget on 25 May 2021.

Ngā koringa ā-muri

Next steps

76. The local board will approve its local board agreement and corresponding work programmes in June 2021.

77. Recommendations and feedback from the local board will be provided to the relevant Governing Body committee for consideration during decision making at the Governing Body meeting.

78. The final 10-year Budget 2021-2031 (including local board agreements) will be adopted by the Governing Body on 22 June 2021.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Authors

Raewyn Curran - Senior Local Board Advisor

Authorisers

Adam Milina - Local Area Manager

Louise Mason - General Manager, Local Board Services

Waitākere Ranges Local Board

06 May 2021

Decision-making responsibilities policy

File No.: CP2021/05032

Te take mō te pūrongo

Purpose of the report

1. To endorse the draft decision-making responsibilities policy for inclusion in the long-term plan.

Whakarāpopototanga matua

Executive summary

2. The Governing Body is required by legislation to allocate decision-making responsibility for the non-regulatory activities of Auckland Council to either itself or local boards. This allocation is outlined in the Decision-Making Responsibilities of Auckland Council’s Governing Body and Local Boards policy that is published in each long-term plan and annual plan.

3. The policy also records delegations given to date by the Governing Body to local boards and provides a list of statutory responsibilities that are conferred on both governance arms.

4. An internal review of the policy was undertaken in early 2021 and considered by the Joint Governance Working Party at its meeting on 22 March 2021. The review outlined some proposed changes to the policy as well as some recommendations on how to take forward other issues that do not yet lend themselves to a policy amendment. The recommendations adopted by the Joint Governance Working Party have informed the proposed changes in the draft policy. (Attachment A).

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) endorse the draft Decision-making Responsibilities of Auckland Council’s Governing Body and local boards policy.

Horopaki

Context

5. The Governing Body and local boards obtain their decision-making responsibilities from three sources:

· statutory responsibilities - functions and powers directly conferred by the Local Government (Auckland Council) Act 2009 (LGACA) 2009

· non-regulatory activities that are allocated to local boards and the Governing Body in accordance with a set of principles (section 17(2) LGACA)

· delegations – these can be regulatory or non-regulatory responsibilities; the Governing Body has delegated some of its responsibilities to local boards.

Allocation of non-regulatory responsibilities

6. The primary purpose for the policy is to set out the allocation of non-regulatory decision-making responsibilities. However, it incorporates other sources of decision-making authority for completeness and context, including a register of key delegations which have been given by the Governing Body to local boards.

Joint Governance Working Party (JGWP)

7. To facilitate a review by the JGWP, staff provided an analysis of issues raised, mainly by local boards, and proposed recommendations in relation to those issues. The report containing this advice can be found in the record of the Joint Governance Working Party Meeting, 23 March 2021.

8. The JGWP carefully considered the issues that were in scope for the review as well as the staff advice and raised some questions and issues that staff are exploring further. These are discussed in the advice below.

9. This report only covers the discussions relating to the recommended changes to the policy. A memo will be provided to each local board providing a summary of the issues considered in the review and outlining a staff response to specific issues, if any, that individual local boards raised in their feedback.

10. Following their review, the JGWP agreed as follows:

That the Joint Governance Working Party:

(a) note the feedback from local boards on the decision-making responsibilities policy

(b) request the following amendments to the decision-making responsibilities policy:

(i) request that staff report with urgency that local boards can be delegated approval for developing and approving area plans, provided the Governing Body can make its views known on such plans

(ii) that the local boards can take responsibilities for decision making over drainage reserves provided such decisions are constrained to those that will not negatively affect the drainage functions and stormwater network operations.

(iii) provide for local boards to tailor locally delivered projects within regional environmental programmes, subject to advice from staff on the types of projects that can be tailored

(iv) provide explicit reference to Health and Safety obligations and requirements that local boards and Governing Body must consider in their decisions

(v) local boards can object to a special liquor licence and this be enabled by an appropriate administrative process.

(c) note the recommendations that the next phase of the Waiheke pilot should consider some of the issues that have been raised including:

(i) trialing delegations from Auckland Transport on decision-making relating to street trading for roads and beaches, placemaking and urban design decisions

(ii) Identifying opportunities and non-regulatory decision-making elements in relation to town centres that the Governing Body can consider when making allocation

(d) recommend that Auckland Transport consider if there are types of community activities that can take place on road reserves without impacting the roading network.

(e) request staff scope out a review of the role of the Governing Body in regional governance within the shared governance model of Auckland Council, taking into considerations the recommendation of the CCO Review.

The following members requested that their dissenting votes be recorded as follows:

Cr A Filipaina against e)

Member R Northey against e)

The following members requested that their abstention be recorded as follows

Cr S Henderson against (b)(i)

Cr R Hills against (b)(iii)

Tātaritanga me ngā tohutohu

Analysis and advice

Request for further advice or implementation support

Area plans

11. Local boards requested that the responsibility for adoption of area plans, which is currently allocated to the Governing Body, be assigned to them. This can be done through allocating the responsibility to local boards or through the Governing Body delegating this allocated responsibility to local boards to exercise on their behalf.

12. Staff have considered this request and advised the JGWP as follows.

· Area plans are an important tool in council’s spatial planning framework. It is used to strategically plan an area usually for the purpose of seeking and/or supporting changes to the Unitary Plan. The responsibility for the Unitary Plan rests with the Governing Body.

· Area plans, as a stand-alone non-regulatory tool and decision, appear ‘local’ in nature given their focus on local planning which is a responsibility allocated to local boards.

· However, area plans also meet the exceptions in section 17(2) of the LGACA: specifically that for these decisions to be effective, they require alignment or integration with other decision-making responsibilities that sit with the Governing Body. These include plan changes and amendments to the Unitary Plan, infrastructure prioritisation and regional investment.

· During the Waiheke pilot, the Waiheke Local Board sought a delegation to sign off the Waiheke Local Area Plan. This delegation was granted with conditions that included a requirement to ensure the involvement of a member of the Independent Maori Statutory Board. This suggests delegations on a case-by-case basis can be possible and provides an alternative route if a standing delegation is not given to local boards.

13. The JGWP carefully considered the advice of staff but were not all in agreement with it. Members had strong views about the need to empower local boards in their local planning role and have requested staff to reconsider their advice and to explore the risks and possible risk mitigation of enabling local boards to adopt the plans through a delegation from the Governing Body.

14. Whilst the practice already ensures high involvement of local boards in the development of these plans, it was the view of the JGWP members that delegating the adoption decision with relevant parameters is more empowering for local boards. JGWP members felt that this would enable local boards to make local planning decisions that are aligned with their local board plan aspirations and other community priorities without requiring further approval from the Governing Body, whose members may not be as familiar with these local priorities.

15. JGWP members agreed that area plans, while local, often require funding and alignment to other plans that are developed by the Governing Body. Keeping the responsibility and accountability allocated to the Governing Body ensures the decision continues to sit at the right level but that this does not necessarily need to be exercised by the Governing Body on all occasions.

16. The JGWP have requested advice from staff on how to pursue a Governing Body delegation. Staff will seek to provide further advice to the JGWP. If the JGWP considers recommending a delegation from the Governing Body on this issue, staff will present the request to the Governing Body for consideration. A delegation can be given at any time and it will have immediate effect.

Special liquor licence administration process for notifying local boards

17. One of the issues raised in the local board feedback is special liquor license applications. On this matter, the request was for clarification that local boards can object, as per the delegation from Governing Body granting the ability to make objections under the Sale and Supply of Alcohol Act 2012. Elected members perceived this is not being enabled as notifications on these licences are not proactively shared with them in the same way that information about other applications (on, off and club licences) are.

18. The JGWP has recommended that this be clarified in the policy and request that staff enable notifications to be sent to local board where public consultation is required for special licence applications.

Proposed changes to the Allocated decision-making responsibilities (part c)

Local purpose (drainage) reserves

19. During discussions with local boards on the scope of the review, many local boards raised concerns about the interpretation of the policy.

20. An example raised by Upper Harbour Local Board demonstrated the need for clarity, especially in areas where decision-making authority allocated to both governance arms overlap. During the development of the board’s local park management plans, staff had advised that those reserves that are primarily dedicated to stormwater drainage should be treated as part of the stormwater network. This advice appeared to suggest that local boards do not hold any decision-making over a subset of local parks since it is the Governing Body that is responsible for management of the stormwater network.

21. Through discussions with staff as part of this review, the advice has been revised. Staff accept this is an example of where there is clear overlap in activities and decision-making responsibilities. Staff will need to work closely with local boards to develop protocols that enable decision-making by the Governing Body on stormwater issues to be exercised efficiently and effectively.

22. The JGWP were supportive of the staff recommendation to clarify that the exercise of decision-making in relation to stormwater network and how it functions must be properly enabled on local parks. This is done by acknowledging that these considerations and decisions about the stormwater network constrains local board decision-making over local parks (or parts of local parks) that have a stormwater drainage function. This clarity will also help staff to understand that the local board continues to retain the decision-making responsibility over all other activities of local parks.

Role of local boards in environmental programmes and grants

23. Some local boards feel the current policy wording and ways of working does not provide a meaningful role for local boards on regional environmental issues, specifically regional environmental programmes. These local boards have also requested that local boards be enabled to monitor the progress of any locally-delivered projects (funded by regional environmental programmes) through the established work programme reporting mechanism.

24. Local board input into regional environmental programmes is at the policy and/or programme approval stage. The approved programme direction provides sufficient guidance to staff, acting under delegation from the Governing Body, when developing an implementation plan and prioritising projects for delivery.

25. At the operational level, where identified priorities and project ideas are to be delivered in local parks or other key locations within the local board area, local board input is sought by staff at workshops. This is to ensure locally delivered projects are tailored to local circumstances. While it is possible to capture this current practice in the policy, this needs to be done in a way that continues to enable relevant local boards to add value to projects without too many administrative requirements. A member of the JGWP also expressed concern about signalling all projects can be tailored to local circumstances as this is not the case.

Other changes

Health and Safety – parameters for decision-making

26. Council decisions need to take account of Health and Safety considerations, as well as reflecting a shared approach to risk.

27. Staff advise that Health and Safety considerations should be explicit in the policy to protect the council from liability. The JGWP supports this recommendation and a reference to complying with health and safety legislation and plans has been inserted in the policy.

Issues relating to delegations

28. The review considered requests for new delegations or additional support to implement delegations given to local boards. Some of these were requests for delegation from Auckland Transport.

29. The review considered that before recommending or agreeing any new delegation, the delegator, whether it be Governing Body or Auckland Transport, must first weigh the benefits of reflecting local circumstances and preferences (through a delegation) against the importance and benefits of using a single approach in the district (through itself retaining the responsibility, duty, or power concerned).

30. Staff advised the JGWP to recommend that the Waiheke pilot (part of the Governance Framework Review) which is about to enter another phase, expands to include a trial of delegated decision-making on key issues raised in this review. They include several issues that relate to Auckland Transport, namely street trading and town centre/urban design. Piloting these delegations can help Auckland Transport to identify any practical issues that need to be considered before a formal delegation to all local boards can be given on any of the issues identified.

Other issues

JGWP resolution on role of Governing Body

31. Some members of the JGWP expressed concerns about what they perceived to be a heavy focus on local board responsibilities.

32. Both sets of governors were invited to identify issues to be examined in the review. The Governing Body, in workshop discussions, did not identify any major issues that it wanted to review but was open to including any issues raised by local boards. As a result, almost all of the issues raised were suggested by local boards and the majority of them relate to their areas of decision-making responsibility. This may have given the impression of a bias towards examining the role of local boards.

33. To address this concern, the JGWP requested that staff scope a review of the role of the Governing Body. Staff will provide advice to the JGWP in response to this request at an upcoming meeting.

Escalation process for any disputes relating to the Allocation of decision-making responsibilities for non-regulatory activities

34. The process for resolving disputes relating to allocation of non-regulatory responsibilities (including disputes over interpretation of the allocation table) will vary depending on the issue at hand. The chart below outlines the basic escalation process.

Tauākī whakaaweawe āhuarangi

Climate impact statement

35. This report relates to a policy and does not have any quantifiable climate impacts.

36. Decisions that are taken, in execution of this policy, will likely have significant climate impacts. However, those impacts will be assessed on a case-by-case basis and appropriate responses will be identified as required.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

37. Council departments support and implement decisions that are authorised by this policy.

38. Feedback received to date from some departments reinforces the need for guidance notes to aid interpretation of the allocations in the decision-making policy. This work will be done in consultation with departments.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

39. This report canvasses issues that had been raised by local boards and focuses on those issues that warrant an amendment to the policy.

40. All other issues raised by local boards in their feedback were canvassed in the staff advice that formed part of the review. This information is available to all local boards.

41. Staff have also prepared responses to specific issues raised by local boards and have shared this information in a memo.

Tauākī whakaaweawe Māori

Māori impact statement

42. There are no decisions being sought in this report that will have a specific impact on Māori.

Ngā ritenga ā-pūtea

Financial implications

43. There are no financial implications directly arising from the information contained in this report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. The are no identified risks other than timeframes. The Governing Body will be adopting this policy in June as part of the Long-term Plan. Local board feedback is requested in early May in order to provide time to collate and present this to the Governing Body for consideration.

Ngā koringa ā-muri

Next steps

45. Staff will prepare guidance notes to aid the interpretation of the decision-making policy following its adoption.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Decision making responsibilities policy	27

Ngā kaihaina

Signatories

Authors

Shirley Coutts - Principal Advisor - Governance Strategy

Authorisers

Adam Milina - Local Area Manager

Louise Mason - General Manager, Local Board Services

Waitākere Ranges Local Board

06 May 2021

Auckland Council’s Performance Report: Waitākere Ranges Local Board for November 2020 to February 2021

File No.: CP2021/03645

Te take mō te pūrongo

Purpose of the report

1. To provide the Waitākere Ranges Local Board with an integrated performance report for November 2020 to February 2021.

2. To identify budget underspends and provide the opportunity for the local board to reallocate before the end of the financial year.

Whakarāpopototanga matua

Executive summary

3. This report includes financial performance, progress against work programmes, key challenges the board should be aware of and any risks to delivery against the 2020/2021 work programme.

4. All operating departments with agreed work programmes have provided an update against their work programme delivery. Activities are reported with a status of green (on track), amber (some risk or issues, which are being managed) or grey (cancelled, deferred or merged).

5. There is one activity with a red status, ID 1841 relating to the service assessment of 300 West Coast Road, which is currently on hold while staff await direction from Panuku on possible optimisation project(s).

6. Two additional activities have been identified, with budget to be reallocated from the ID 2338: Community Response Fund:

· A contribution towards the erection of a pou at the entrance to the soon to be completed Karekare Surf Club facility and supported by Te Kawerau ā Maki ($5,000).

· Refurbishment of gardens in Glen Eden town centre ($33,450), to be carried out by the Community Facilities department.

7. The financial performance report compared to budget 2020/2021 can be found in Attachment B of the agenda report. There are some points for the local board to note:

· Overall operating results for the first eight months of the year is six per cent below the budget due to higher revenue and lower expenditure.

· Revenue is above budget by 25 per cent while expenditure is 5 percent below budget overall.

· Asset based services expenditure has continued with some disruptions caused by COVID–19 restrictions.

· In Locally Driven Initiatives, expenditure is below budget by 13 per cent as projects are in various stage of delivery.

· Capital expenditure delivery is below the budget by 22 per cent and mainly relates to various local asset renewals.

8. Film Revenue as collected throughout 2019/2020 for approvals for filming activities in local parks is also identified in Attachment B.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a) receive the performance report for November 2020 to February 2021.

b) note $16,800 LDI Opex (Film Revenue) as collected throughout 2019/2020 for approvals for filming activities in local parks and identified in Attachment B.

c) agree to reallocate $38,450 from ID 2338: 2020/2021 Community Response Fund to:

i) a $5,000 contribution towards erection of a pou at the entrance to the Karekare Surf Club facility, as supported by Te Kawerau ā Maki.

ii) refurbishment of gardens in Glen Eden town centre ($33,450).

d) agree to reallocate $10,000 underspend from the 2020/2021 Events Partnership fund and $6,000 underspend from ID: 2261 2020/2021 Kay Road Bale Fill Project Support to 1262: Community Grants.

e) agree to allocate $16,800 Film Revenue to ID 1262: Community Grants.

f) agree to reallocate any further LDI Opex underspends identified for 2020/2021 to ID 1262: Community Grants, or to other projects subject to confirmation of staff capacity to deliver.

Horopaki

Context

9. The Waitākere Ranges Local Board has an approved 2020/2021 work programme for the following operating departments:

· Arts, Community and Events

· Community Facilities: Build Maintain Renew

· Community Facilities: Community Leases

· Infrastructure and Environmental Services

· Libraries

· Parks, Sport and Recreation

· Plans and Places

· The Western Initiative.

10. Since the work programmes were approved the Customer and Communities Services directorate has been formed. Two new departments were created – Connected Communities and Regional Service Planning, Investment and Partnerships, and the Southern Initiative and Western Initiative moved into the directorate as a new department – Community and Social Innovation. Units from the previous departments Arts, Community and Events; Libraries and Information; and Service, Strategy and Integration were incorporated into the three new departments. The table below shows the distribution.

Table 1: Changes to Departments in Customer and Communities Services directorate

Previous Department – Unit	Current Department – Unit
Arts, Community and Events – Community Places	Connected Communities – Community Places
Arts, Community and Events – Community Empowerment	Connected Communities – Community Empowerment
Arts, Community and Events – Community Empowerment (Youth)	Community and Social Innovation – Youth Empowerment
Arts, Community and Events – Arts & Culture	Regional Service Planning, Investment and Partnerships – Arts & Culture
Arts, Community and Events – Events	Regional Service Planning, Investment and Partnerships – Events
Service, Strategy and Integration	Regional Service Planning, Investment and Partnerships – Service and Asset Planning
Libraries	Connected Communities – Libraries
The Southern Initiative	Community and Social Innovation – The Southern Initiative
The Western Initiative	Community and Social Innovation – The Western Initiative

11. The graph below shows how the work programme activities meet Local Board Plan outcomes, noting that activities that are not part of the approved work programme but contribute towards local board outcomes, such as advocacy by the local board, are not captured in this graph.

Graph 1: Work programme activities by outcome

Tātaritanga me ngā tohutohu

Analysis and advice

Local Board Work Programme Snapshot

12. The graph below identifies work programme activity by RAG status (red, amber, green and grey) which measures the performance of the activity. It shows the percentage of work programme activities that are on track (green), in progress but with issues that are being managed (amber), and activities that have significant issues (red) and activities that have been cancelled/deferred/merged (grey).

Graph 2: Work programme by RAG status

13. The graph below shows the activity status of activities which shows the stage of the activity in each departments the work programmes. The number of activity lines differ by department as approved in the local board work programmes.

Graph 3: Work programme by activity status and department

Key activity updates

14. While a number of contracts and projects were put on hold during the earlier part of the financial year, many of these have been restarted and are being progressed.

15. The following projects were completed during the November 2020 – February 2021 period:

· ID 48: Small urban park service assessment 2020/2021 – Internal discussions between Community Facilities and Parks, Sport and Recreation are complete. The service assessment will be incorporated into the proposed Community Facilities Work Programme for local board prioritisation in 2021/2022.

· ID 2262: Huia Domain service assessment – The local board adopted the Huia Domain Service Outcomes Plan, which identifies priorities for future development of the reserve.

· ID 2594: Waitākere War Memorial Hall, refurbish roof and deck – refurbishment of the hall roof including guttering and renewing the deck was completed.

· ID 2840: Township Park, renew playground and park furniture – renewal of the playground and associated park furniture was completed.

· ID 2863: Opanuku Marginal Strip Reserve – inspect pedestrian bridge – A condition assessment has been completed on the bridge by Community Facilities, with the report to be submitted. A review of the report and suggested work to be undertaken will be on a future work programme.

· ID 2975: Waitākere Ranges – small park improvements – phase 2 – Completed improvements to local parks in consultation with local residents including:

o Prospect Park – BBQ installation and relocation of picnic table

o Olive Grove – installation of picnic table and new connector footpaths

o Glucina Park – installation of swing set.

· ID 3000: Titirangi War Memorial Hall – the renewal of all curtains was completed.

· ID 3123: Waiatarua Hall – the refurbish of the interior of the library including carpets and wall coverings was completed.

· ID 3146: Relocate movable pump track – the pump track was relocated from Les Waygood Reserve, Piha to Prospect Park, Glen Eden.

· ID 3247: Parrs Park – renew timber play items – The installation of the seesaw caterpillar, double springy bee, springer ant and springer ladybug.

16. A number of lease renewals and/or new leases were issued, including:

· ID 465: Ceramco Park: Glen Eden Athletic & Harrier Club Incorporated (5 years).

· ID 466: Singer Park: Glen Eden United Sports Club Incorporated – clubrooms (5 years).

· ID 467: Singer Park: Glen Eden United Sports Club Incorporated – pergola (5 years).

· ID 469: Piha Domain: Piha Bowling Club Incorporated (33 years).

· ID 470: Piha Domain: Piha Ratepayers and Residents Association Incorporated – Post Office (5 years).

· ID 471: Waiatarua Reserve: New Zealand Playcentre Federation Incorporated – Waiatarua (5 years).

· ID 473: Les Waygood Park: United North Piha Lifeguard Service Incorporated – Campground (5 years). The Board approved a variation to the lease for the indefinite and immediate suspension of overnight sleeping including by camping and caravanning within the flood prone area of the leased area.

· ID 474: Parrs Park: Waitemata Table Tennis Association Incorporated – existing building (5 years).

· ID 475: Parrs Park: Waitemata Table Tennis Association Incorporated – extension of lease footprint (5 years).

· ID 476 & 477: 471 West Coast Road, Glen Eden: Hoani Waititi Marae Trust (33 years).

· ID 481: Woodlands Park: Woodlands Park Community Kindergarten Incorporated (5 years).

· ID 2065: Titirangi War Memorial Reserve: Titirangi Returned Services Association Incorporated – New community lease granted to Titirangi Returned Services Association Incorporated by the Waitākere Ranges Local Board on 10 December 2020 for a term of 10 years commencing 1 January 2021 with two 10–year rights of renewal. Approval given to enter into a sublease arrangement with Titirangi RSA Bowling Club Incorporated for use of the ground floor RSA building for a term not to exceed the head lease less one day.

· ID 2066: Titirangi War Memorial Reserve: Titirangi RSA Bowling Club Incorporated – New community lease granted to Titirangi RSA Bowling Club Incorporated by the Waitākere Ranges Local Board on 10 December 2020 for a term of five years commencing 1 January 2021 with one five–year right of renewal.

· ID 2067: Titirangi War Memorial Reserve: Te Whānau Tupu Ngātahi O Aotearoa – Playcentre Aotearoa – Titirangi (5 years).

· ID 2069: 42 Seaview Road, Piha: Proposed lease to The West Coast Community Arts Trust – New community lease granted to The West Coast Community Arts Trust by the Waitākere Ranges Local Board on 10 December 2020 for a term of two years commencing from date of execution of the deed of lease.

Activities on hold

17. The following work programme activities have been identified by operating departments as on hold:

· ID 1230: Operational grant for Shadbolt House – The 2020/2021 funding agreement has not been administered because delivery of the 2019/2020 project is still underway, and interrelated decisions on maintenance and leasing are due to be made prior to releasing this operational funding. The 2019/2020 project is a series of oral histories recorded of Shadbolt's contemporaries is underway. The histories of four interviewees will be recorded, they are: Sean Shadbolt, David Ling, Lucy Treep and Kevin Ireland.

· ID 1841: 300 West Coast Road service assessment – Services outcomes for this site were to be identified and finalised, including connections with the Glen Eden Town Centre. Staff are currently awaiting direction from Panuku on possible optimisation project(s). Community Facilities is also investigating the feasibility of the greenways route running through this site.

· ID 3442: Library Lane/Glen Eden Walkway – renew park amenity lighting – Project on hold until financial year 2022 when physical works can commence. The lighting design and specification has been received and, investigation and design has been completed.

Changes to the local board work programme

Activities merged with other activities for delivery

1. These activities have been administratively merged with other activities for efficient delivery:

· ID 42: Parks activation programme 2020/2021 – This line item relates to Sport and Recreation initiatives designed to get residents active in parks in the Glen Eden urban area. This has been transferred to the Arts, Community and Events team. Delivery of this work is anticipated in the first two quarters of the next financial year.

· ID 2843: Armour Bay Reserve – renew edging at upper carpark –This work will be incorporated under existing project, i.e. ID 2511: Armour Bay Reserve – renew park roading and drainage.

· ID 3311: Waitākere Ranges – relocate movable pump track 2020/2021 – This will be delivered under ID 3146: Waitākere Ranges – relocate movable pump track 2019–2020. The pump track was relocated to Prospect Park mid November 2020 and a celebration was held, with an attendance of 80 guests from the community, local board members and stakeholders.

Cancelled activities

18. ID 2261: Kay Road Bale Fill Project Support – Unable to continue with project as direction received from the Closed Landfill Team on the implications of leachate issues at the site. A workshop is being scheduled for the Board to get an understanding of the challenges surrounding this site.

19. ID 3345: Titirangi Library – refurbish skylight – Project cancelled because physical works are not required. Weathertightness investigations have been completed.

Proposed reallocations

20. There are a number of activity items which look to be underspent and so there is an opportunity to reallocate the remaining locally driven initiatives operating expenditure (LDI OPEX) to existing or new projects. The proposed underspends for reallocation are set out below and projects need to be approved by the Local Board:

Table 2: Unspent budgets available for reallocation

ID/Ref	Work Programme Name	Activity Name	Remaining Budget	Board to Identify Project to Receive Reallocation
2338	Arts, Community and Events	Community Response Fund Waitākere Ranges	$33,450	Refurbishment of gardens in Glen Eden town centre ($33,450) Delivery department: Community Facilities. Includes improving soil quality.
2338	Arts, Community and Events	Community Response Fund Waitākere Ranges	$5,000	A contribution towards the erection of a pou at the entrance to the soon to be completed Karekare Surf Club facility and supported by Te Kawerau a Maki ($5,000). This was a minor change and has been approved through the chair. Included here for completeness.
1262	Events partnership fund		$10,000	As a result of COVID-19 the following event was cancelled: Waitangi Day (Te Whanau O Waipareira Trust) - $10,000.
2261	Parks, Sports and Recreation	Kay Road Bale Fill Project Support	$6,000	Unable to continue with project due to ongoing management concerns for the Closed Landfill site.
N/A	Film Revenue		$16,800	$16,800 LDI Opex as collected throughout 2019/2020 for approvals to filming activities in local parks.
Any remaining underspends including any not yet identified to be reallocated to 1262: Community Grants, or to other projects subject to confirmation of staff capacity to deliver.

21. Any LDI OPEX that is not reallocated or spent by 30 June 2021 will be absorbed as a budget saving.

Tauākī whakaaweawe āhuarangi

Climate impact statement

22. Receiving performance monitoring reports will not result in any identifiable changes to greenhouse gas emissions.

23. Work programmes were approved in August 2020 and delivery is underway. Should significant changes to any projects be required, climate change impacts will be assessed as part of the relevant reporting requirements. Any changes to the timing of approved projects are unlikely to result in changes to emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24. When developing the work programmes council group impacts and views are presented to the boards. As this is an information only report there are no further impacts identified.

Ngā whakaaweawe ā–rohe me ngā tirohanga a te poari ā–rohe

Local impacts and local board views

25. This report informs the Waitākere Ranges Local Board of the performance for November 2020 to February 2021.

Tauākī whakaaweawe Māori

Māori impact statement

26. Three work programme activities specifically deliver outcomes for Māori. These are:

· ID 1241: Māori Responsiveness: The three initiatives brokered by the Kaiwhakaawe to foster whakawhanaungatanga, te reo Māori and knowledge of tikanga Māori across West Auckland are progressing. Te Ra Mokopuna hosted by Te Kura Kaupapa Māori o Te Kotuku was held in December 2020. This event allowed all west Auckland kōhanga reo to get together and celebrate their achievements. The planning for Te Ra Kaumatua/Kuia and Huihuinga Kaumatua/Kuia is underway. The Kaiwhakaawe reported on new significant initiatives led by the marae to support rangatahi achievement and wellbeing, including a new Trades Training programme at the marae in 2021 with provider NZMA and a new tikanga programme for high risk rangatahi with Oranga Tamariki.

· ID 1499: Whakatipu i te reo Māori – we grow the Māori language – Staff across the local board are actively encouraged to welcome customers in te reo Māori and to begin and end meetings with a karakia. Te reo Māori continues to be embedded in everyday communications and programming within our libraries. Waitangi Day was celebrated at Titirangi Library with a story time and craft session for pre–schoolers and a te reo Māori scavenger hunt for older children. Glen Eden also featured a scavenger hunt in te reo Māori for whānau over the holiday period, which highlighted local businesses, alongside featured collections within the library.

· ID 2007: Te Kawerau Iwi Tribal Authority (TKITA) and Council staff met in December 2020 to share updates on projects within the local board area. Iwi staff reported on a significant milestone in the establishment of a marae at Te Henga; the land was handed over officially by Auckland Council to Te Kawerau ā Maki on 30 November 2020. The iwi is now planning the next stages of design, planning processes, to develop the site over the next five years.

Ngā ritenga ā–pūtea

Financial implications

27. This report is provided to enable the Waitākere Ranges Local Board to monitor the organisation’s progress and performance in delivering the 2020/2021 work programmes. There are no financial implications associated with this report.

Financial Performance

Financial comments

28. Revenue at $439,000 is $88,000 above budget. This is mainly due to lease revenue received in advance of schedule.

29. Expenditure of $6,285,000 is below the budget by $310,000 in total. In asset– based services, building and park maintenance services were impacted by COVID–19 restrictions. In Locally Driven Initiatives, projects are at various stages of delivery.

30. Capital spend is $610,000 and is below budget by $172,000. The expenditure is mainly on local renewals such as Waitākere Domain Hall roof repair, Township Park playground, Withers Reserve–replace pedestrian/bridge connection, Piha Hall–refurbishment.

31. The Waitākere Ranges Local Board Financial Performance report can be found in Attachment B of the agenda report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

32. While the risk of non–delivery of the entire work programme is rare, the likelihood for risk relating to individual activities does vary. Capital projects for instance, are susceptible to more risk as on–time and on–budget delivery is dependent on weather conditions, approvals (for example, building consents) and is susceptible to market conditions.

33. Information about any significant risks and how they are being managed and/or mitigated is addressed in the ‘Activities with significant issues’ section.

Ngā koringa ā–muri

Next steps

34. The local board will receive the next performance update for March 2021 to June 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Waitākere Ranges Local Board - Work Programme 2020/2021 Update, November 2020 to February 2021	50
b ⇩	Waitākere Ranges Local Board - Operating Performance Financial Summary, November 2020 to February 2021	85