Waitākere Ranges Local Board

 

OPEN MINUTES

 

 

 

Minutes of an extraordinary meeting of the Waitākere Ranges Local Board held in the Waitākere Ranges Local Board Office, 39 Glenmall Place, Glen Eden on Thursday, 6 May 2021 at 10.04am and reconvened on Thursday, 13 May 2021 at 1.35pm.

 

present

 

Chairperson

Saffron Toms

 

Deputy Chairperson

Greg Presland

 

Members

Mark Allen

 

 

Michelle Clayton

 

 

Sandra Coney, QSO

 

 

Ken Turner

 

 


Waitākere Ranges Local Board

06 May 2021

 

 

 

1          Welcome

 

Chair Saffron Toms opened the meeting and welcomed those present.

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

            Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member

Organisation/Position

Mark Allen

-   Community Waitākere – Executive Officer

-   Bethells Valley Fire – Senior Fire Fighter

-   Waitākere Licensing Trust – Trustee

Michelle Clayton

-   Glen Eden Community House – Treasurer

-   Glen Eden Residents’ Association – Treasurer

-   Waitākere Community Organisation Grants Scheme (COGS) – Committee Member

-   The Personal Advocacy and Safeguarding Adults Trust – Trustee

-   Glen Eden Returned Services Association (RSA) – Member

-   Glen Eden Railway Trust – Member

Sandra Coney

-   Waitematā District Health Board – Elected Member & Chair of Hospital Advisory Committee

-   Women’s Health Action Trust – Patron

-   New Zealand Society of Genealogists – Member

-   New Zealand Military Defence Society – Member

-   Cartwright Collective – Member

-   Piha Wetland Trust – Partner Peter Hosking is a Trustee for the Piha Wetland Trust

Greg Presland

-   Whau Coastal Walkway Environmental Trust – Trustee

-   Combined Youth Services Trust – Trustee

-   Glen Eden Bid – Member

-   Titirangi Ratepayers and Residents Association – Member

-   Waitākere Ranges Protection Society - Member

-   Titirangi RSA - Member

Saffron Toms

-   Titirangi Community House – Secretary

-   Huia-Cornwallis Residents and Ratepayers Association – Committee Member

Ken Turner

-   Huia-Cornwallis Residents and Ratepayers Association – Committee Member

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External community group or organisation

Lead

Alternate

Aircraft Noise Community Consultative Group

Mark Allen

Saffron Toms

Ark in the Park

Mark Allen

Sandra Coney

Friends of Arataki and Waitākere Regional Parkland Incorporated

Michelle Clayton

Sandra Coney

Glen Eden Business Improvement District (Glen Eden Business Association)

Michelle Clayton

Greg Presland

Glen Eden Playhouse Theatre Trust

Ken Turner

Mark Allen

Te Uru Waitākere Contemporary Gallery

Mark Allen

Saffron Toms and Sandra Coney

The Rural Advisory Panel

Ken Turner

Saffron Toms

 

 

4          Leave of Absence

 

There were no leaves of absence.

 

 

5          Extraordinary Business

 

There was no extraordinary business.

 

Note:   The meeting adjourned at 10.33am and reconvened at 10.38am.

 

6

Local board consultation feedback and input into the 10-year Budget 2021-2031

 

Adam Milina, Local Area Manager, and David Rose, Lead Financial Advisor were in attendance to speak to this item.

 

Resolution number WTK/2021/46

MOVED by Chairperson S Toms, seconded by Deputy Chairperson G Presland:  

That the Waitākere Ranges Local Board:

a)         receive consultation feedback on the proposed Waitākere Ranges Local Board priorities and activities for 2021/2022 and key advocacy initiatives for 2021-2031.

b)        receive consultation feedback on regional topics in the 10-year Budget 2021-2031 from people and organisations based in the Waitākere Ranges Local Board area.

c)         approve its advocacy initiatives for inclusion (as an appendix) to its 2021/2022 Local Board Agreement.

i)          funding for our local priorities:

A)        Glen Eden town centre upgrade: Building on steps already taken to purchase a site for the upgrade, this includes budget from the Governing Body, with commitment to a timeframe for progressing the build.

B)        The Waitākere Ranges Heritage Area: The recent Environmental Defence Society publication “Protecting the Waitākere Ranges” highlights that the Waitākere Ranges Heritage Area budget is insufficient to fund necessary environmental protection and restoration to meet the key objectives of the Waitākere Ranges Heritage Area Act.  The Board request that increased funding be allocated to the protection, enhancement, and restoration of the Waitākere Ranges Heritage Area as an area of statutory national significance.

C)        Local pedestrian and transport projects: Safe and well-maintained walking and cycling connections in the area will need long-term funding from the Governing Body and Auckland Transport, as well as the local board.

D)        Support reinstatement of the Local Board Capital Transport Fund to pre-Emergency Budget levels, and restoration of the funding previously allocated to local boards prior to the Emergency Budget to progress the projects already supported by the local board.

E)        Waitangi at Waititi: Significant numbers of Aucklanders across the region attend this event, which should be a recognised part of the Governing Body’s regional events programme.

d)        provide the following input on the Proposed Investment Package regional topic in the proposed 10-year Budget 2021-2031 to the Governing Body:

i)          support a one-off 5 per cent increase in average general rates for 2021/2022 but expresses its concern that programmed future increases of 3.5 per cent may result in existing services and facilities being detrimentally affected.

ii)         support increased council borrowing.

iii)       does not support the $70 million ‘asset recycling’ target for the next 3 years as it does not allow for appropriate strategic planning and assessment, particularly in response to growth.

iv)       express its concern that the approach taken means that Council is handing intergenerational inequities to future populations.

v)         express its lack of faith in the current funding and delivery model and the implementation thereof.

vi)       request an independent public enquiry into Council’s handling of derivatives.

e)         provide the following input on the Responding to Climate Change regional topic in the proposed 10-year Budget 2021-2031 to the Governing Body:

i)          support the proposal to fund $150 million of additional investment to accelerate our climate change actions, noting:

A)        the Board does not believe that this investment is either enough, or is likely to be implemented fast enough, to meet Council’s climate response goals.

B)        request that emphasis be placed on a planned systemic approach to climate action, rather than ad-hoc responses.

C)        the Board will be preparing a Low Carbon Action Plan in 2021/2022, and that any regional programmes need to be resourced to allow local delivery.

D)        request a review of the carbon impact of the development model Auckland Council’s Unitary Plan promotes.

f)          provide the following input on the Responding to Housing and Growth regional topic in the proposed 10-year Budget 2021-2031 to the Governing Body:

i)          stress significant anxiety around infrastructure development in community feedback.

ii)         acknowledge that the Long-term Plan is not likely to deliver funding to meet the infrastructure funding gap across Auckland to meet development demand in a timely manner.

iii)       support a more focused approach to infrastructure funding with the Long-term Plan clearly signaling priority development/investment areas.

iv)       note that it does not support the deferral of the renewals and growth budget as it does not allow for adequate funding in response to the significant growth and maintenance demands in our area.

v)         request that the development should focus on high deprivation areas and on the current urban areas released for density in the Auckland Unitary Plan; that extension beyond the Rural Urban Boundary (RUB), and into greenfields should be resisted.    

vi)       note the need to ensure that the necessary social infrastructure is in place to promote community wellbeing, and that this needs dedicated oversight in all areas, not just those identified as priority development.

vii)      note that success in this area will be undermined by the community investment approach, in which assets are to be ‘sweated’ and sold.

g)        provide the following input on the Community Investment regional topic in the proposed 10-year Budget 2021-2031 to the Governing Body:

i)          do not support the proposed investment approach.

ii)         note the lack of detail in the proposal and cannot see how this approach will either increase or maintain access to facilities for remote local communities such as those in the Waitākere Ranges Heritage Area or provide adequate infrastructure for areas in which the population is increasing.

iii)       note that the Long-term Plan is not going to deliver the funding needed to completely meet the gap in community investment and asset servicing/development. 

iv)       do not support the proposal to investigate a blanket approach to consolidation of community facilities and services, increase leasing, partnerships or shared facility arrangements, and an increased focus on providing multi-use facilities and online services in the future.

v)         note that in pursuing the above, Council is losing the ability to shape town centres and repurpose sites for the benefit of communities, and that this is becoming too heavily developer-led and ad-hoc.

vi)       may not oppose divestment of specific assets but is concerned that this establishes ‘one size fits all’ direction to community facilities which does not consider or reflect local desires or imperatives.

vii)      consider that a locally specific, planned approach is necessary for this proposal to have positive outcomes, and notes that this is very important in rural and remote areas.

viii)     note that with any consolidation proposal there needs to be careful community consultation. In some cases, there may need to be three levels of consultation and consideration:

A)        Regional network

B)        Local network

C)        A particular asset.

h)        provide the following input on the Protecting and Enhancing the Environment regional topic in the proposed 10-year Budget 2021-2031 to the Governing Body:

i)          support the extension of the Water Quality Targeted Rate from 2028 to 2031.

ii)         support the increase of the Water Quality Targeted Rate in line with the projected average increase in general rates 5 per cent in 2021/2022 and 3.5 per cent each year thereafter.

iii)       note the significant level of investment going primarily into the Hauraki Gulf, and seek an increased focus on investment from the Water Quality Targeted Rate in the Manukau Harbour, which has significant water quality issues.

iv)       expect the Water Quality Targeted Rate to be spent as it is collected, rather than used to offset debt.

v)         support the extension of the Natural Environment Targeted Rate from 2028 to 2031, while noting:

A)        that it is not an adequate option for halting species decline and addressing the pressing biosecurity needs of the Auckland region.

B)        concern as to whether it can be delivered, noting corresponding pressure on staff following recent restructures.

C)        that this is a long-term, entrenched need, and that this rate should, like the Water Quality Targeted Rate, be collected in line with rates increases generally, and urges Council to index the rate.

D)        expect the Natural Environment Targeted Rate to be spent as it is collected, rather than used to offset debt.

i)          provide the following input on the Rating Policy and Other Priorities regional topics in the proposed 10-year Budget 2021-2031 to the Governing Body:

i)          note that the loss of the subsidy has increased the Waitākere Ranges pump out services targeted rate and considers that this should be coming out of regional funding and the water quality targeted rate.

ii)         support for removing library late return fines.

iii)       support the Māori Outcomes fund and social investment proposals.

iv)       welcome annual homelessness funding, which should be providing additional support for local people on the ground and seek a West regional approach to this challenging issue.

CARRIED

 

Note:   Pursuant to Standing Order 1.9.7, Member K Turner requested his vote against d ii),             e i) A, C, D be recorded.

Note:   Pursuant to Standing Order 1.9.7, Member S Coney requested her vote against t i)             ii). be recorded.

 

 

7

Decision-making responsibilities policy

 

Resolution number WTK/2021/47

MOVED by Member M Allen, seconded by Deputy Chairperson G Presland:  

That the Waitākere Ranges Local Board:

a)         provide the following feedback on the draft Decision-making Responsibilities of Auckland Council’s Governing Body and local boards policy:

i)          request further explanatory notes(s) in the decision-making document about Local Area Plans developed under the Waitākere Ranges Heritage Area Acts, as distinct from area plans.

ii)         request that clear advice be provided around delegations and allocations, and that sufficient resourcing of budget and advice is provided with these delegations and allocations.

iii)       request further clarity on those responsibilities delegated by the Governing Body to council-controlled organisations to ensure that the public understands who is responsible for what, and that expectations around communication and accountability of Council Controlled Organisations to local boards are met.

iv)       request that a simple process for dispute resolution around delegations and allocations be developed and clearly communicated to local boards.

v)         note that Auckland Council’s commitments to Māori under Te Tiriti o Waitangi are not visible in these allocations and support further consideration being given to how Māori can be involved in Auckland Council's Governing Body and local boards in particular via formal establishment of Māori Wards.

vi)       support consideration of delegations to local boards around the development of area plans, noting in particular the Waitākere Ranges Local Board’s concern to see spatial planning in the Glen Eden area which ensures that growth currently underway achieves good community outcomes, and that essential infrastructure, community assets, accessible green space, canopy cover, and the need to mitigate against the impacts of climate change and reduce carbon emissions are given adequate consideration.

vii)      support consideration of increased support and empowerment for local boards around local economic development, noting that this has always been a priority for local boards, but that organisational support and resourcing has been lacking in this area for a long time.

viii)     request that the delegation to local boards to provide input into notification decisions for resource consent applications be expanded to include input on the application from a local point of view.

ix)       request that the delegation to local boards to make objections to liquor licensing applications under the Sale and Supply of Alcohol Act 2012 be expanded to include special liquor licenses.

x)         note that Auckland Unlimited must be required to abide by any local board events policy.

xi)       note that local boards have been delegated the power to propose the revocation of reserve status (s.24(1)) under the Reserve Act 1977) for local reserves and considers that the Governing Body should not have the power to revoke Reserve Act status or sell a reserve over the objections of a local board.

xii)      request that local boards be allocated the power to make formal submissions to government on legislation in their own right.

xiii)     request that Auckland Unlimited recognise the role of and work more collaboratively with local boards with regard to major events, tourism and visitor centres, and business attraction and development.

xiv)     request that local boards are allocated or delegated the responsibility for the divestment of all local park land, including the disposal of surplus parks.

xv)      request that local boards have greater input into the process of decisions around notable trees and historical heritage sites.

xvi)     request that local boards are allocated or delegated the responsibility to make decisions on all local procurement, in particular local boards should have a much larger role in determining levels of service.

xvii)   request that local boards are allocated the responsibility for open cemeteries.

CARRIED

 

 

Adjournment of Meeting

Resolution number WTK/2021/48

MOVED by Deputy Chairperson G Presland, seconded by Member M Clayton:  

That the Waitākere Ranges Local Board:

a)         agree to adjourn the meeting until Thursday, 13 May 2021 at 1.30pm.

CARRIED

 


 

 

Minutes of a meeting of the Waitākere Ranges Local Board reconvened in the Waitākere Ranges Local Board Office, 39 Glenmall Place, Glen Eden on Thursday, 13 May 2021 at 1.35pm.

 

present

 

Chairperson

Saffron Toms

 

Deputy Chairperson

Greg Presland

 

Members

Mark Allen

 

 

Michelle Clayton

 

 

Sandra Coney, QSO

via Skype for Business

 

Ken Turner

 

 


 

 

8

Auckland Council’s Performance Report: Waitākere Ranges Local Board for November 2020 to February 2021

 

Adam Milina, Local Area Manager, was in attendance to speak to this item.

 

Resolution number WTK/2021/49

MOVED by Chairperson S Toms, seconded by Member M Allen:  

That the Waitākere Ranges Local Board:

a)         receive the performance report for November 2020 to February 2021.

b)        allocate $16,800 of locally driven initiatives operating expenditure (Film Revenue) as collected throughout 2019/2020 for approvals for filming activities in local parks to the following projects:

i)          $15,000 to Infrastructure and Environmental Services to fund Pest Free Alliance Waitakere to develop and deliver a new residents pack for the Waitakere Ranges Heritage Area.

ii)         $1,800 to the 2020/2021 Community Response Fund.

c)         allocate $10,000 from the 2020/2021 Events Partnership fund and $6,000 from the 2020/2021 Kay Road Bale Fill Project to Community Facilities to deliver the Glen Eden landscaping and garden upgrade.

d)        allocate $5,000 from the 2020/2021 Reserve Management Plan project to the 2020/2021 Community Response.

e)         note that there is allocate $45,250 remaining in the 2020/2021 Community Response Fund and allocate funding to the following projects:

i)          $5,000 contribution towards erection of a pou at the entrance to the Karekare Surf Club facility, as supported by Te Kawerau ā Maki.

ii)         $10,000 to Bethells Surf Lifesaving Club for improved radio communications to support emergency response.

iii)       $7,000 to the 2020/2021 Community grants programme.

f)          note that there is $23,250 remaining in the 2020/2021 Community Response Fund to allocate to other 2020/2021 projects, subject to confirmation of staff capacity to deliver.

CARRIED

 

Note:   Member Sandra Coney declared a conflict of interest in b) i) and took no part in    the discussion or voting on this matter.

 

 

9          Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.

 


 

 

 

 

1.53 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................