I hereby give notice that an ordinary meeting of the Waitākere Ranges Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 27 May 2021

4.00pm

Waitākere Ranges Local Board Office
39 Glenmall Place
Glen Eden

 

Waitākere Ranges Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Saffron Toms

 

Deputy Chairperson

Greg Presland

 

Members

Mark Allen

 

 

Michelle Clayton

 

 

Sandra Coney, QSO

 

 

Ken Turner

 

 

(Quorum 3 members)

 

 

 

Elizabeth Stewart

Democracy Advisor

 

20 May 2021

 

Contact Telephone: 021 194 6808

Email: elizabeth.stewart@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Waitākere Ranges Local Board

27 May 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               6

5          Leave of Absence                                                                                                          6

6          Acknowledgements                                                                                                       6

7          Petitions                                                                                                                          6

8          Deputations                                                                                                                    6

8.1     Deputation - Auckland Climbing Youth Development Club                            6

8.2     Deputation - Waitematā Table Tennis Association                                          7

8.3     Deputation - Titirangi Community House                                                          7

9          Public Forum                                                                                                                  8

10        Extraordinary Business                                                                                                8

11        Waitākere Ward Councillors' Update                                                                          9

12        Approval for a new private road name at 542B West Coast Road, Oratia            11

13        Economic Development Action Plan: Draft for feedback                                       19

14        Endorsing Business Improvement District (BID) targeted rates for 2021/2022   77

15        Local Board Views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters                                                                                                                          85

16        New community lease for French Bay Yacht Club Incorporated, 52 Valley Road, Titirangi                                                                                                                         93

17        Urgent Decision - Endorsement of the use of the Chairs’ Forum as the selection panel to appoint the local board representative to the Establishment Unit Board of the City Centre to Māngere light rail project                                                          123

18        Chair's Report - May 2021                                                                                         135

19        Workshop Records                                                                                                    137

20        Governance Forward Work Programme                                                                 139

21        Consideration of Extraordinary Items

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declarations of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

            Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member

Organisation/Position

Mark Allen

-   Community Waitākere – Executive Officer

-   Bethells Valley Fire – Senior Fire Fighter

-   Waitākere Licensing Trust – Trustee

Michelle Clayton

-   Glen Eden Community House – Treasurer

-   Glen Eden Residents’ Association – Treasurer

-   Waitākere Community Organisation Grants Scheme (COGS) – Committee Member

-   The Personal Advocacy and Safeguarding Adults Trust – Trustee

-   Glen Eden Returned Services Association (RSA) – Member

-   Glen Eden Railway Trust – Member

Sandra Coney

-   Waitematā District Health Board – Elected Member & Chair of Hospital Advisory Committee

-   Women’s Health Action Trust – Patron

-   New Zealand Society of Genealogists – Member

-   New Zealand Military Defence Society – Member

-   Cartwright Collective – Member

-   Piha Wetland Trust – Partner Peter Hosking is a Trustee for the Piha Wetland Trust

Greg Presland

-   Whau Coastal Walkway Environmental Trust – Trustee

-   Combined Youth Services Trust – Trustee

-   Glen Eden Bid – Member

-   Titirangi Ratepayers and Residents Association – Member

-   Waitākere Ranges Protection Society - Member

-   Titirangi RSA - Member

Saffron Toms

-   Titirangi Community House – Secretary

-   Huia-Cornwallis Residents and Ratepayers Association – Committee Member

Ken Turner

-   Huia-Cornwallis Residents and Ratepayers Association – Committee Member

 


 

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External community group or organisation

Lead

Alternate

Aircraft Noise Community Consultative Group

Mark Allen

Saffron Toms

Ark in the Park

Mark Allen

Sandra Coney

Friends of Arataki and Waitākere Regional Parkland Incorporated

Michelle Clayton

Sandra Coney

Glen Eden Business Improvement District (Glen Eden Business Association)

Michelle Clayton

Greg Presland

Glen Eden Playhouse Theatre Trust

Ken Turner

Mark Allen

Te Uru Waitākere Contemporary Gallery

Mark Allen

Saffron Toms and Sandra Coney

The Rural Advisory Panel

Ken Turner

Saffron Toms

 

 

4          Confirmation of Minutes

 

That the Waitākere Ranges Local Board:

a)         confirm the minutes of its ordinary meeting, held on Thursday, 22 April 2021 and the minutes of its extraordinary meeting, held on Thursday, 6 May 2021, as true and correct.

 

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 


 

8.1       Deputation - Auckland Climbing Youth Development Club

Te take mō te pūrongo

Purpose of the report

1.       To deliver a presentation to the Board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Climbing Youth Development Club would like to update the Board regarding the club, what they are delivering in the community and how their youth leadership model is working.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the presentation and thank the Auckland Climbing Youth Development Club for their attendance.

 

8.2       Deputation - Waitematā Table Tennis Association

Te take mō te pūrongo

Purpose of the report

1.       To deliver a presentation to the Board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2.       The Waitematā Table Tennis Association would like to update the board on construction of the table tennis facility in Parrs Park, due for completion in May 2021.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the presentation and thank the Waitematā Table Tennis Association for their attendance.

 

8.3       Deputation - Titirangi Community House

Te take mō te pūrongo

Purpose of the report

1.       To deliver a presentation to the Board during the deputation segment of the business meeting.

Whakarāpopototanga matua

Executive summary

2.       Jan Workman, the new Chair of the Titirangi Community House would like to attend to introduce themselves to the Board.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the presentation and thank Titirangi Community House for their attendance.

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Waitākere Ranges Local Board

27 May 2021

 

 

Waitākere Ward Councillors' Update

File No.: CP2021/05903

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive an update from Waitākere Ward Councillors’ Linda Cooper and Shane Henderson.

2.       A period of 10 minutes has been set aside for the Waitākere Ward Councillors to have an opportunity to update the Waitākere Ranges Local Board on regional matters.

 

Ngā tūtohunga                                       

Recommendation/s

That the Waitākere Ranges Local Board:

a)      thank Waitākere Ward Councillors’ Linda Cooper and Shane Henderson for their verbal update.

 

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.      

Ngā kaihaina

Signatories

Authors

Elizabeth Stewart - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 


Waitākere Ranges Local Board

27 May 2021

 

 

Approval for a new private road name at 542B West Coast Road, Oratia

File No.: CP2021/06476

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To seek approval from the Waitākere Ranges Local Board for a name for a new private road, comprising of individual rights of way, created by way of the subdivision development at 542B West Coast Road, Oratia.

Whakarāpopototanga matua

Executive summary

2.       The Auckland Council Road Naming Guidelines (the Guidelines) set out the requirements and criteria of the council for proposed road names. The guidelines state that where a new road needs to be named as a result of a subdivision or development, the subdivider /developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

3.       The developer and applicant, Joel Macredie from Oratia Investments Limited, has proposed the names presented below for consideration by the Board.

4.       The proposed road name options have been assessed against the Guidelines and the Australian & New Zealand Standard, Rural and Urban Addressing, AS NZS 4819:2011 and the Guidelines for Addressing in-fill Developments 2019 – LINZ OP G 01245 (the Standards). The technical matters required by those documents are considered to have been met and the proposed names are not duplicated elsewhere in the region or in close proximity. Mana Whenua have been consulted in the manner required by the Guidelines.

5.       The proposed names for the new private road at 542B West Coast Road are:

·    Kaihuia Lane (applicant’s preference)

·    Makura Lane (alternative)

·    Puukio Lane (alternative).

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      approve the name ‘Kaihuia Lane’ for the new private road created by way of the subdivision being undertaken by Oratia Investments Limited at 542B West Coast Road, Oratia in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60065943 and SUB60065942).

 

Horopaki

Context

6.       Resource consent BUN60065943 (subdivision reference number SUB60065942) was issued in July 2017 for the construction of 8 new residential freehold lots.

7.       Site and location plans of the development can be found in Attachment A of the agenda report.

8.       In accordance with the Standards, any road including private ways which are commonly owned access lots (COALs) or rights of way, that serve more than five lots, generally require a new road name in order to ensure safe, logical and efficient street numbering.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The Guidelines set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region. The Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

10.     The Guidelines provide for road names to reflect one of the following local themes with the use of Maori names being actively encouraged:

·    a historical, cultural, or ancestral linkage to an area; or

·    a particular landscape, environmental or biodiversity theme or feature; or

·    an existing (or introduced) thematic identity in the area.

11.     The applicant has proposed the names set out in the following table:

Proposed name

Meaning (as described by applicant)

Kaihuia Lane
(applicant’s preference)

Definition, ‘a fully grown Nikau’. Nikau’s surround the property and can be found at the rear of the property adjoining Kaurimu Stream.

 

Makura Lane

(alternative)

A sedge which grows in raised tufts (Carex secta) and which is planted at the rear of the property adjoining Kaurimu Stream.

Puukio Lane

(alternative)

Another name for ‘Carex secta’.  

 

12.     Assessment: All the name options listed in the table above have been assessed by the council’s Subdivision Specialist team to ensure that they meet both the Guidelines and the Standards in respect of road naming. The technical standards are considered to have been met and duplicate names are not located in close proximity.  It is therefore for the local board to decide upon the suitability of the names within the local context and in accordance with the delegation.

13.     Confirmation: Land Information New Zealand (LINZ) has confirmed that all of the proposed names are acceptable for use at this location.

14.     Road Type: ‘Lane is an acceptable road type for the new private road, suiting the form and layout of the private right of ways.

15.     Consultation: Mana whenua were consulted in line with the processes and requirements described in the Guidelines. Additional commentary is provided in the Tauākī whakaaweawe Māori section that follows.


 

Tauākī whakaaweawe āhuarangi

Climate impact statement

16.     The naming of roads has no effect on climate change. Relevant environmental issues have been considered under the provisions of the Resource Management Act 1991 and the associated approved resource consent for the development.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17.     The decision sought for this report has no identified impacts on other parts of the Council group. The views of council-controlled organisations were not required for the preparation of the report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate local impact beyond those outlined in this report.

Tauākī whakaaweawe Māori

Māori impact statement

19.     To aid local board decision making, the Guidelines include an objective of recognising cultural and ancestral linkages to areas of land through engagement with mana whenua, particularly through the resource consent approval process, and the allocation of road names where appropriate.   The Guidelines identify the process that enables mana whenua the opportunity to provide feedback on all road naming applications and in this instance, the process has been adhered to.

20.     The road names proposed in this report have been provided to all mana whenua by Council for their consideration. Te Kawerau a Maki has approved the proposed road names and suggested ‘Puukio’ which has been chosen by the applicant as an alternative. No other responses were received.

Ngā ritenga ā-pūtea

Financial implications

21.     The road naming process does not raise any financial implications for the Council.

22.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

23.     There are no significant risks to Council as road naming is a routine part of the subdivision development process, with consultation being a key component of the process.

Ngā koringa ā-muri

Next steps

24.     Approved road names are notified to LINZ which records them on its New Zealand wide land information database.  LINZ provides all updated information to other users, including emergency services.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

542B West Coast Road Site Plan & Location Map

15

     

Ngā kaihaina

Signatories

Authors

Dale Rewa - Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Adam Milina - Local Area Manager

 


Waitākere Ranges Local Board

27 May 2021

 

 

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Waitākere Ranges Local Board

27 May 2021

 

 

Economic Development Action Plan: Draft for feedback

File No.: CP2021/05942

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide feedback on the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-2024.

Whakarāpopototanga matua

Executive summary

2.       The council organisation and council-controlled organisations have worked collaboratively to develop the draft Economic Development Action Plan. This plan defines and agrees, for the next three years, the council family’s economic objectives and priorities and determines a coordinated course of action. The plan is limited to actions that are within the remit of council and council-controlled organisation (CCO) activities.

3.       The draft plan aligns with the 10-year budget and will inform the work programmes of relevant council family departments. The work is supported by the chief executives of council and all substantive council-controlled organisations.

4.       The draft plan outlines detailed actions within six areas of focus (‘workstreams’) as outlined in Attachment A. It reflects the guiding principles of transitioning towards a regenerative and low carbon economy, supporting economic opportunities for Māori, and responding to our communities of greatest need.

5.       There will be targeted engagement on the draft plan, including with iwi, advisory panel members and business groups. Feedback will be sought until 14 June 2021.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-2024.

b)      provide feedback by 14 June 2021 for consideration in the final draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-2024.

Horopaki

Context

6.       In August 2020, the CCO Review Panel delivered its report alongside 64 recommendations which were endorsed in full by the Governing Body. The review stated that council and all substantive council-controlled organisations (CCOs) should together define the economic outcomes for Auckland and agree on how to achieve and measure them. The review also acknowledged the need for better coordination and definition of responsibilities for local economic development within the council family. The Economic Development Action Plan forms part of council’s response to that review.

7.       The plan is not a long-term strategy and does not replace the Economic Development Strategy 2012. The priorities and focus over the next three years, however, consider direction from council’s existing strategies i.e., the Auckland Plan 2050, Economic Development Strategy 2012, Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan and Kia Ora Tāmaki Makaurau: Council’s Māori Outcomes Framework.

Tātaritanga me ngā tohutohu

Analysis and advice

8.       Comprehensive background work to support the development of the action plan has been completed by the Chief Economist Unit (CEU), the Auckland Plan Strategy and Research Department (APSR) and Auckland Unlimited. This includes a report from the CEU providing a profile of Auckland’s economy over the last 10 years, the impact of Covid-19 on the Auckland economy, and the main roadblocks to recovery. The same report also identified areas where the council group can have a material impact on economic development. Key areas are:

·        assets

·        procurement

·        land use and zoning

·        regulatory processes

·        travel network

·        town centres

·        pricing

·        skills and investment attraction

·        tourism attraction

·        social support services

·        coordination of responses through partnerships.

9.       There has also been an extensive review of plans and strategies across the council and CCOs to identify common economic development themes. These were: innovation and technology, Māori economy, regenerative, resilient, low carbon economy, workforce transition, competitive high-value sectors, local economic development, infrastructure, and culture and creativity.

10.     This background work formed the basis for six workstreams:

·        Destination Tāmaki Makaurau: attracting people and investment

·        Local Tāmaki Makaurau: enabling thriving local economies

·        Skilled Tāmaki Makaurau: supporting quality jobs and skill development

·        Future Tāmaki Makaurau: preparing businesses for the future

·        Enabled Tāmaki Makaurau: infrastructure enabling economic development

·        Enabled Tāmaki Makaurau: regulations that enable economic development.

11.     Each workstream has both council and CCO staff representation. These workstreams have developed a set of actions with responsibilities and timeframes as detailed in this draft plan. A monitoring framework will be developed to ensure roles, responsibilities and accountabilities of council and each CCO are clearly defined as they relate to the actions in the draft plan.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.     Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan has provided direction to the development of the draft plan, aspiring to a more resilient economy that is regenerative, inclusive, local and enables Aucklanders to thrive.

13.     The draft action plan has embedded the guiding principle of ‘transitioning to a regenerative and low carbon economy’ into each of its six workstreams. The development of actions is underpinned by kaitiakitanga and considers how resources used give back to nature and increase value through reuse and renewal. Where applicable, actions broadly encourage a decrease in greenhouse gas emissions, low carbon products and services, climate innovation, and less dependency on natural resources.

14.     The actions presented in this draft action plan will go through a further climate impact assessment using tools developed by the Chief Sustainability Office. The results of this assessment will be incorporated into the final plan.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

15.     The draft plan responds to the CCO review recommendation for council and all CCOs to together define the economic outcomes for Auckland and agree on how to achieve and measure them. The actions in the draft plan will be shared and accountabilities of council and each CCO well defined. Some CCOs will have a more active role than others.

16.     The scope and development of the Economic Development Action Plan has been agreed to through the council and CCO Chief Executives’ group. This group is updated with progress on the plan as appropriate. The project team includes a representative and contribution from each CCO. 

17.     The scope of the plan is limited to actions that are within the remit of council and CCO activities. A review and discussion document of the council group’s levers that materially contribute to economic development formed the basis for this draft plan (refer to Attachment B).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     Each workstream of the plan will have a local impact, acknowledging the interdependency of local economies and the regional economy. The draft plan includes the focus area ‘Local Tāmaki Makaurau: enabling thriving local economies’ and has been informed by the recent local board plans’ local economic priorities.

19.     The Local Tāmaki Makaurau workstream seeks to clarify what the Auckland Council group will do to support the local economies of Auckland. This includes setting out the roles that each part of the group plays in delivering actions, while also setting the foundations to help the group identify the economic places (sub-regional and local) of Auckland and deliver outcomes at the local level.

20.     A memo was distributed on 17 February 2021 to inform local board members of the development of council’s Economic Development Action Plan 2021-2024 and to outline the process for local board feedback to the plan. At the request of the local board chairpersons, the draft plan will be provided at all local board business meetings in May 2021 with written feedback by formal resolution provided to the project leads by 14 June 2021.

Tauākī whakaaweawe Māori

Māori impact statement

21.     Kia Ora Tāmaki Makaurau has provided direction to the development of the draft plan, in particular, the Kia ora te Umanga mahi objective of supporting economic opportunities for Māori businesses and iwi organisations. The draft plan has also considered direction from the Auckland Plan 2050, the Kaitiaki Forum’s strategic plan and the Independent Māori Statutory Board’s Issues of Significance (2017) as they relate to Māori economic development.

22.     The draft action plan has embedded the guiding principle of ‘supporting economic opportunities for Māori’ into each of its six workstreams. The development of actions will consider partnership opportunities with mana whenua and mataawaka, a focus on equity and addressing systemic barriers, and identifying new economic opportunities for Māori.

23.     The project team have communicated with iwi from the commencement of the project to determine and initiate the preferred process of engagement for each iwi. This draft plan will be sent to all iwi for input and feedback through to 14 June 2021.

Ngā ritenga ā-pūtea

Financial implications

24.     The scope of the Economic Development Action Plan states that actions will be funded within the existing 10-year Budget 2021-2031 and therefore, no additional funding is required. The draft plan identifies some actions that rely on external funding sources and partnerships.

25.     At the advice of the finance division, budget alignment is demonstrated in the draft plan at both the group of activity and CCO / council directorate level.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     The draft plan outlines actions that require a commitment from the responsible directorate to include in their work programmes and within their existing budgets. The monitoring framework will include regular progress reporting to ensure effective implementation of the action plan.

27.     This action plan is an internal document, outlining work to be done within the remit of council and its CCOs. The content of the plan builds on earlier consultation undertaken in the development of key strategies that have provided direction. Input and feedback for this action plan has therefore been targeted to key groups.

Ngā koringa ā-muri

Next steps

28.     The draft plan will be distributed to the key groups that have been engaged from the commencement of the project. Feedback will be considered until 14 June 2021.

29.     The final Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-2024 and its monitoring framework will be presented to the Parks, Arts, Community and Events committee on 8 July 2021 for adoption.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Economic Development Action Plan

23

b

Auckland's economic recovery and council's role

57

     

Ngā kaihaina

Signatories

Authors

Janelle Breckell - Principal Strategic Advisor

James Robinson, Head of Strategy and Planning, Auckland Unlimited

Authorisers

Jacques Victor - General Manager, Auckland Plan Strategy and Research

Adam Milina - Local Area Manager

Louise Mason - General Manager, Local Board Services

 


Waitākere Ranges Local Board

27 May 2021

 

 

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27 May 2021

 

 

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Waitākere Ranges Local Board

27 May 2021

 

 

Endorsing Business Improvement District (BID) targeted rates for 2021/2022

File No.: CP2021/05276

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To recommend to the Governing Body the setting of the targeted rates for the Glen Eden Business Improvement District (BID) programme for the 2021/2022 financial year.

Whakarāpopototanga matua

Executive summary

2.       Business Improvement Districts (BIDs) are rohe within Tāmaki Makaurau, where local business and property owners have agreed to work together to improve their business environment, encourage resilience and attract new businesses and customers.

3.       Auckland Council supports business associations operating BID programmes, including Glen Eden Business Association, by collecting a targeted rate from commercial properties within a defined geographic area. The funds from the targeted rate are then provided by way of a BID grant to the relevant business association.

4.       Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body.

5.       Each business association operating a BID programme sets the BID grant amount at its Annual General Meeting (AGM) when members vote to approve an operational budget for the following financial year. This budget funds the implementation of a business plan that delivers programmes based on each association’s BID strategic priorities.

6.       Glen Eden Business Association members approved a BID grant sum of $91,920 for 2021/2022. This figure is unchanged from the current financial year.

7.       The business associations operating BID programmes are incorporated societies that are independent of the council. However, to sustain public trust and confidence in the council, there needs to be a balance between the independence of the business association and the accountability for monies collected by a public sector organisation.

8.       For the council to be confident that the funds provided to the BID-operating business associations are being used appropriately, the council requires the BIDs to comply with the Business Improvement District (BID) Policy (2016) (Kaupapa Here ā-Rohe Whakapiki Pakihi), known as the BID Policy. 

9.       The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds.

10.     Staff are satisfied the Glen Eden Business Association sufficiently complies with the BID Policy.

11.     Staff propose the Waitākere Ranges Local Board receives this report and recommends to the Governing Body the striking (setting) of the BID targeted rate sought by Glen Eden as part of the council’s Annual Budget 2021/2022 decision-making.

12.     After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2021. This enables Glen Eden Business Association to implement programmes that support the aspirations of the Waitākere Ranges Local Board Plan 2020.

13.     Waitākere Ranges’ BID programme, managed by the BID-operating business association, will continue to play an important role in supporting their members facing two global challenges. A BID programme can support local businesses to mitigate some of the flow-on effects from the COVID 19 lockdowns through business resilience and recovery initiatives. A BID programme can also facilitate opportunities that address the climate change emergency, with a focus on sustainability.

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      recommends to the Governing Body the setting of the targeted rate for inclusion in the Annual Budget 2021/2022 for the following Business Improvement District (BID) programme:

i)        $91,920 for Glen Eden Business Association.

 

Horopaki

Context

BID programmes promote economic well-being and collaboration with the council

14.     Tāmaki Makaurau is projected to include approximately 660,000 (SOURCE: Auckland Council Growth Model 2021-2051 (“i11v6”)) more people in the next 30 years. This level of population growth presents challenges and opportunities for Auckland town centres and commercial precincts.

15.     Business Improvement Districts (BIDs) are rohe within Auckland where local business and property owners have agreed to work together, with support from the council, to improve their business environment, promote innovation and attract new businesses and customers.

16.     BID programmes provide the opportunity for the council group to partner with business associations to seize on the opportunities from Auckland’s growth. 

17.     BID programmes encourage collaboration to achieve greater local outcomes. They provide a mechanism to enable local boards to engage with the business sector in local town centres and business areas in a coordinated way.

BID programmes provide essential support in building business resilience and aiding economic recovery

18.     The economy continues to be impacted by the flow-on effects from the COVID-19 pandemic and related lockdowns, affecting both retail-based town centres and industrial precincts.

19.     BID-operating business associations provide the local business leadership required to help their members to mitigate some of the economic effects of the pandemic through business resilience and recovery initiatives.

BID programmes are funded by a targeted rate on business ratepayers within a set area

20.     BID programmes are funded by a targeted rate applied to all commercially rated properties within a designated area around a town centre or commercial precinct.

21.     Auckland Council supports business associations operating BID programmes by collecting the targeted rates and providing these funds, in their entirety, by way of a BID grant to the relevant business association.

22.     This revenue is paid to the business association every quarter to provide a regular and sustainable income stream to implement an agreed work programme.


 

The BID Policy is the mechanism to ensure accountability for BID targeted rates

23.     Auckland Council’s Business Improvement District (BID) Policy (2016) (Kaupapa Here ā-Rohe Whakapiki Pakihi) ensures accountability for BID targeted rate funding and encourages good governance and programme management.

24.     The policy outlines the principles behind the council’s BID programme; creates the process for establishing, expanding, amalgamating and disestablishing BID programmes; determines rating mechanisms; prescribes operating standards and guidelines; and sets accountability requirements.

Diagram A: From calculation to approval, how the BID targeted rate is set.

The business association sets the BID grant amount to deliver its work programme

25.       BID-operating business associations are provided with a rate modelling spreadsheet to help with their budget decision-making. The spreadsheet models any proposed changes to their current BID grant amount and, most importantly, how that influences the BID targeted rate for everyone who will pay it. When considering a change to the BID grant amount, the association’s board must consider what the local business and property owners can afford.

26.     Each BID-operating business association prepares an annual business plan for the following financial year that will deliver programmes based on their strategic priorities and financial parameters.

27.     The cost of implementing that business plan is set out in an annual budget that the association’s board (governing committee) agrees will be recommended for approval by the business association membership.

28.     The AGM provides the forum where members vote to approve the operational budget and, in doing so, set the requisite BID grant amount for the following financial year.

Local boards are responsible for recommending the targeted rate if a BID complies with the BID Policy

29.     Under the Auckland Council shared governance arrangements, local boards are allocated several decision-making responsibilities in relation to BID programmes. One of these is to annually recommend BID targeted rates to the Governing Body. The local board should recommend the setting of the targeted rate if it is satisfied that the BID is substantially complying with the BID Policy.

30.     The Waitākere Ranges Local Board approved a similar recommendation for the BID programme last year (resolution number WTK/2020/37), as did 17 other local boards that have BID programmes operating in their rohe.


 

The Governing Body sets the targeted rate when it approves the Annual Budget

31.     The recommendation in this report is put into effect with the Governing Body’s approval of the Annual Budget 2021/2022 and its striking (setting) of the targeted rates.

32.     In accordance with the provisions of the Local Government Act 2002 and the Local Government (Rating) Act 2002, the Governing Body is authorised to make the final decisions on what BID programme targeted rates, if any, to set in any particular year or property (in terms of the amount and the geographic area to be rated).

Tātaritanga me ngā tohutohu

Analysis and advice

33.     BID programmes are operated by independent business associations, and their programmes and services are provided according to their members’ stated priorities. In recognition of their independent status, the BID Policy does not prescribe standards for programme effectiveness. That is a matter for business association members to determine. Staff, therefore, cannot base recommendations on these factors, but only on the policy’s express requirements.

Glen Eden Business Association complies with the BID Policy

34.     Staff are satisfied that Glen Eden Business Association has sufficiently met the requirements of the BID Policy.

35.     Staff require BID-operating business associations to provide to the council the following documents, and stay in touch with their local board at least once a year:

·   Current strategic plan – evidence of achievable medium- to long-term opportunities.

·   Audited accounts – assurance that the BID-operating business association is managing its members’ BID targeted rate funds responsibly.

·   Annual report on the year just completed – evidence that programmes are addressing priority issues that benefit BID targeted ratepayers.

·   Business plan for the coming year – detailed one-year programme, based on the strategic plan, to be resourced and achieved.

·   Indicative budget for the following year – Auckland Council’s Annual Budget requires targeted rates to be identified a year in advance to inform the Annual Budget process which sets all rates.

·   Board Charter – establishes guidelines for effective board governance and positive relationships between the association and its members.

·   Annual Accountability Agreement – certification that these requirements have been met.

·   Programme Agreement – a good faith agreement between each BID-operating business association and the council that sets basic parameters of the council-business association relationship.

·   AGM minutes – the provisional minutes of each business association’s 2020 AGM meetings which contain the resolution, voted on by members, confirming the BID grant amount for the 2021/2022 financial year.

 

36.     In addition, BID-operating business associations are required to inform the council staff of progress with other compliance requirements, including:

·   Incorporated Society registration – a current registration of the business association along with all required documents up to date.

·   Resolving problems or issues, if any – problems or issues that have an impact on the governance or operation of the BID programme.

 

37.     The BID Policy sets an annual compliance deadline of 10 March for the information to be forwarded to the council, as summarised in the table on the following page.

 

Table 1: Business association’s compliance with the BID Policy as of 10 March 2021

Requirement

Financial Year 2019/2020

 

A picture containing fruit, food

Description automatically generated

Strategic Plan*

Glen Eden’s 2021 Strategic Plan is under review/Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green 

Audited financials

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Annual Report

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Business Plan

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Indicative budget

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Board Charter

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Annual Accountability Agreement

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Annual meeting w/ local board

 New manager of association has not presented– previous manager presentation to board in July 2021

Programme Agreement

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Greenvalid to 2023

Incorporated society registration

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

2020 AGM minutes (provisional)

Tick, Mark, Ok, Perfect, Check, Done, Sign, Good, Green

Resolving problems or issues

Nothing to record

 

38.     As Glen Eden Business Association has sufficiently complied with the BID Policy, staff advise the local board to recommend to the Governing Body the setting of the targeted rate.

 

Glen Eden Business Association retains the same BID grant amount for 2021/2022

39.     As shown in Table 2 below:

·    Glen Eden’s BID targeted rate for 2021/2022 - $91,920 – is unchanged from the current financial year.

Table 2: BID targeted rates comparison: 2021/2022 c.f. 2020/2021

 

   BID

 

2021/2022

 

2020/2021

 

Increase / %

 

 

 

A picture containing fruit, food

Description automatically generated

 

 

$91,920

 

 

 

$$91,920

 

 

Nil

LAST INCREASED: 2017/2018

 


 

40.     Of Tāmaki Makaurau’s 50 BID-operating business associations, 21 increased their targeted rates for 2021/2022 with the percentage increase ranging from between 1.7 per cent to 10 per cent. One reduced its income after a one-off increase (2020/2021) to fund America’s Cup-related activities.

Tauākī whakaaweawe āhuarangi

Climate impact statement

41.     Through targeted rate-funded advocacy and activities, BID-operating business associations, promote and often facilitate environmental sustainability programmes.

42.     From running carbon-reducing ‘shop local’ campaigns to promoting online channels and championing waste reduction and recovery programmes, there are many examples of BID programmes leading the local business sector’s response to the climate change emergency.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

43.     Advocacy is a key service provided by business associations and those with BID programme-funded personnel are at an advantage. BID-operating business associations ensure the views and ambitions of their members are provided to elected representatives and council teams, including CCOs, on those policies, plans, programmes and projects that impact them.

44.     The BID-operating business associations work with Auckland Unlimited (AU) on economic development initiatives, events and sustainability programmes.

45.     The BID-operating business associations also work constructively with both Panuku and Auckland Transport on often controversial proposals and projects.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

46.     The local board’s views are most frequently expressed by its appointed representative on the board of each BID-operating business association. This liaison board member (or alternates) can attend BID board meetings to ensure there is a direct link between the council and the operation of the BID programme.

Visions, plans aligned

47.     The BID-operating business association and local board share an interest in the local rohe and are ambitious for its future and its people. They also share goals that include economic prosperity, community identity, placemaking and pride.

48.     Glen Eden BID programme tangibly support the vision and aspirations of the Waitākere Ranges Local Board Plan 2020.

Local rohe, local benefit, local funding

49.     Recommending that the Governing Body sets the targeted rates for Glen Eden Business Association means that the BID programme will continue to be funded from targeted rates on commercial properties within its current rohe. They will provide services in accordance with their members’ priorities as stated in their strategic plan.

50.     Waitākere Ranges Local Board is among several local boards which provides additional funding to local business associations, however accountability for any grants is set by funding agreements between the local board and each business association. Those contractual obligations are separate from the requirements of the BID Policy and are not covered in this report.

Tauākī whakaaweawe Māori

Māori impact statement

51.     Māori make up more than 12.7 per cent of the population living in the Waitākere Ranges Local Board area, compared to 11.5 per cent of Auckland (SOURCE: 2018 CENSUS).  Individual business associations may, through operating their BID programme, identify opportunities for niche support or development of any Māori business sector in their rohe.

Ngā ritenga ā-pūtea

Financial implications

52.     There are no financial implications for the local board. Targeted rates for BID-operating business associations are raised directly from commercial ratepayers in their district and used by the business association for improvements within that rohe. The council’s financial role is to collect the BID targeted rates and pass them directly to the association every quarter.

53.     The targeted rate is payable by the owners of the commercial properties within the geographic area of the individual BID programmes.  In practice, this cost is often passed on to the business owners who occupy these properties.  This cost may be harder to meet at a time when businesses continue to be financially impacted by the flow-on effects of the COVID-19 lockdown restrictions. 

54.     The council last year extended its Rates Remission and Postponement Policy to commercial property owners as part of the Annual Budget 2020/2021 to help mitigate the impact of the targeted rate on those who are struggling financially. This policy will continue for the 2021/2022 financial year.

55.     If the Governing Body agrees with the BID targeted rates proposed by the local boards, the cost of grants will be met from the existing operational budget.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

56.     There are no direct financial risks to the local board or the council that could result from this recommendation to endorse the BID targeted rates for this business association.

57.     To sustain public trust and confidence in the council, there needs to be a balance between the independence of the BID-operating business associations and the accountability for monies collected by a public sector organisation.

58.     The rules and obligations of the BID Policy are intended to help minimise the potential for business associations to misuse BID targeted rate funds by requiring each BID to plan for their intended use, report on its activities to its members and to have its accounts audited.

59.     The council staff regularly monitor compliance with the BID Policy and this report is part of an active risk management programme to minimise inappropriate use of funds.

60.     Economic disruption created by the flow-on effects of COVID-19 lockdowns will continue to be felt, in Auckland’s town centres and business precincts. The BID programme is an internationally proven approach to engage and empower local businesses.


 

Ngā koringa ā-muri

Next steps

61.     If the local board supports this report, it will recommend to the Governing Body that the BID targeted rates be set as part of the Annual Budget 2021/2022.

62.     After the Annual Budget is approved, the council collects the targeted rate funds and distributes them in quarterly BID grant payments, effective from 1 July 2021, to the Glen Eden Business Association. This enables each BID to implement programmes that improve their local business environment and support businesses as they recover from the flow-on effects from the COVID-19 lockdowns and help address the climate change emergency through sustainability initiatives.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Gill Plume - BID Senior Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Adam Milina - Local Area Manager

 


Waitākere Ranges Local Board

27 May 2021

 

 

Local Board Views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters

File No.: CP2021/05938

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To invite the local board to provide its views on the council initiated Plan Change 60 – Open Space (2020) and Other Rezoning Matters (PC60).

Whakarāpopototanga matua

Executive summary

2.       Decision-makers on a plan change to the Auckland Unitary Plan must consider local boards’ views on the plan change, if the relevant local boards choose to provide their views.

3.       Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including plan changes. A local board can present local views and preferences when that view is expressed by the whole local board.[1]

4.       On 28 January 2021, Auckland Council notified Plan Change 60. Submissions closed on 1 March 2021. The plan change includes 105 sites (in some cases, a site comprises more than one lot) and aims to rezone land to:

(a)  recognise land recently vested or acquired as open space

(b)  correct zoning errors or anomalies (including rezoning land to better reflect its use)

(c)  facilitate Panuku Development Auckland’s (Panuku) land rationalisation and disposal process or

(d)  facilitate Kāinga Ora’s and Auckland Council redevelopment of certain neighbourhoods.

5.       One hundred and six submissions have been received on the proposed plan change. The vast majority of these oppose Panuku’s rezoning and land disposal. In summary there are 15 submissions in support of the plan change, four in support but seeking amendments, 85 in opposition and two out of scope.

6.       No iwi authority has made a submission in support or opposition to Plan Change 60.

7.       This report is the mechanism for the local board to resolve and provide its views on Plan Change 60 should it wish to do so. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      provide local board views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters.

b)      appoint a local board member to speak to the local board views at a hearing on Plan Change 60.

c)      delegate authority to the chairperson of the Waitākere Ranges Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing.

Horopaki

Context

8.       Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.[2]

9.       If the local board chooses to provide its views, the planner includes those views in the hearing report. Local board views are included in the analysis of the plan change, along with submissions.

10.     If appointed by resolution, local board members may present the local board’s views at the hearing to commissioners, who decide on the plan change.

11.     This report provides an overview of the proposed plan change to the Auckland Unitary Plan (AUP), and a summary of submissions’ key themes.

12.     The report does not recommend what the local board should convey, should the local board decide to convey its views on plan change 60. The planner must include any local board views in the evaluation of the plan change. The planner cannot advise the local board as to what its views should be, and then evaluate those views.

13.     The key theme from submissions is opposition to the proposed rezonings relating to Kāinga Ora/Auckland Council redevelopment and Panuku’s land rationalisation and disposal. Attachment A identifies the land parcels that are the subject of submissions.

Tātaritanga me ngā tohutohu

Analysis and advice

14.     Plan Change 60 affects land across the Auckland region.

15.     The purpose of the proposed plan change is to rezone land to either:

(a)  recognise land recently vested or acquired as open space

(b)  correct zoning errors or anomalies (including rezoning land to better reflect its use)

(c)  facilitate Panuku’s land rationalisation and disposal process or

(d)  facilitate Kāinga Ora’s and Auckland Council redevelopment of certain neighbourhoods.

16.     The Section 32 Report and details of the plan change are available from the council’s website at Plan Change 60. The council’s planner, and other experts, will evaluate and report on:

·   section 32 Report that accompanies the plan change

·   submissions and

·   the views and preferences of the local board, if the local board passes a resolution.

17.     Submissions were made by 106 people/organisations as outlined below.

Submissions

Number of submissions

In support

15

In support but requesting change(s)

4

In opposition

85

Out of scope

2

Total

106

18.     Key submission themes are listed below.

Oppose the rezoning of:

·   142 Triangle Road, Massey (Maps 4 & 37)

·   1-5 Lippiatt Road, Otahuhu (Map 73)

·   23 Waipuna Road, Mount Wellington (Map 75)

·   12R Rockfield Road, Ellerslie (Map 76)

·   11R Birmingham Road, Otara (Map 77)

·   2R Keeney Court, Papakura (Map 78)

·   Walkway adjacent to 45 Brandon Road, Glen Eden (Map 79)

·   45 Georgina Street, Freemans Bay (Map 81)

·   36 Cooper Street, Grey Lynn (Map 82)

·   13 Davern Lane, New Lynn (Map 85)

·   67 East Street, Pukekohe (Map 86)

·   Princes Street West, Pukekohe (Map 87)

·   R105 Stott Avenue, Birkenhead (Map 93)

·   26 Princes Otahuhu (Map 96).

Support the rezoning but request an alternative zone:

·   2157 East Coast Road, Stillwater (Map 71).

Both support for and opposition to the rezoning:

·   50 Mayflower Close, Mangere East (Map 100)

·   62 Mayflower Close, Mangere East (Map 105).

Support for rezoning or further information required:

·   1337 Whangaparaoa Road, Army Bay (Map 104).

19.     The key reasons for submission opposing the plan change include:

·   opposed to the rezoning of pocket parks – they are needed to support intensification and for social and environmental benefits

·   loss of valuable reserve land

·   few parks in the area

·   significant negative effect on enjoyment of our neighbourhood/ adverse effects on property and locality

·   park has significant cultural heritage associations and natural value

·   contradicts Auckland Unitary Plan heritage policies

·   inadequate public notification

·   green areas needed in more intensive housing areas

·   contrary to climate change/greenhouse effects – green spaces are needed for low carbon Auckland Council

·   inconsistent with Auckland Unitary Plan objectives and policies

·   park has trees which will be lost with rezoning and development

·   site is an overland flow path and flood plain

·   property values will be adversely affected

·   loss of walkway and critical linkage

·   sale of spaces is desperate revenue gathering/selling due to Covid is short-sighted

·   subsequent building will severely impact on sunlight and amenities of adjoining sites

·   contrary to Auckland Council’s declaration of a climate emergency, open space network plans, National Policy Statement – Urban Development – well functioning environments, open space provision policy, Auckland Plan 2050, the Urban Ngāhere Strategy

·   site is a Significant Ecological Area and part of a wildlife corridor and refuge

·   inconsistent with Local Boards goal of increasing tree canopy.

20.     Information on individual submissions, and the summary of all decisions requested by submitters, is available from council’s website: Plan Change 60

Tauākī whakaaweawe āhuarangi

Climate impact statement

21.     Several submissions raised specific climate concerns. These relate to the loss of locally accessible open space and the associated vegetation, particularly mature trees.

22.     The council’s climate goals as set out in Te Taruke-a-Tawhiri: Auckland’s Climate Plan are:

·   to reduce greenhouse gas emissions to reach net zero emissions by 2050 and 

·   to prepare the region for the adverse impacts of climate change.

23.     The local board could consider if Plan Change 60:

·   will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions (e.g. does it encourage car dependency, enhance connections to public transit, walking and cycling or support quality compact urban form)

·   prepare the region for the adverse impacts of climate change. That is, does the proposed plan change elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

24.     Panuku is a council-controlled organisation that resulted from the merging of Auckland Council Property Limited and Waterfront Auckland. One of the roles of Panuku is the release of land or properties that can be better utilised by others.

25.     In conjunction with Auckland Council’s Stakeholder and Land Advisory team, Panuku have identified 26 council-owned parcels of land which are either surplus to requirements or they are part of a Panuku regeneration project (i.e. a series of projects and initiatives, designed to kickstart the transformation process and bring about changes that will help centres prosper in the future). Those parcels considered to be surplus to requirements have been cleared for sale by Auckland Council.

26.     Auckland Council’s decision to dispose of or sell the land parcels is separate from the zoning of the land. Zoning is a method used to implement the Auckland Unitary Plan’s objectives and policies and to achieve the purpose of the Resource Management Act 1991 (RMA). The merit of any rezoning of land (from open space to residential or business) therefore must be assessed against the purpose of the RMA and the relevant Auckland Unitary Plan objectives and policies. Other relevant considerations which will be considered in the section 42A hearing report include the Auckland Plan 2050, Auckland’s Climate Plan and the Urban Ngāhere Strategy and open space network plans.

27.     Auckland Transport made a submission in relation to the rezoning of 1337 Whangaparaoa Road, Army Bay. The key matter raised is the traffic effects of rezoning the Whangaparaoa Golf course from Residential – Single House to Open Space – Sport and Active Recreation zone.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

28.     The plan change affects sites throughout the Auckland region and feedback is therefore sought from all local boards.

29.     Factors the local board may wish to consider in formulating its view:

·   interests and preferences of people in local board area

·   well-being of communities within the local board area

·   local board documents, such as the local board plan and local board agreement

·   responsibilities and operation of the local board.

30.     A memo was sent to all local boards on 27 October 2020 outlining the proposed changes, the rational for them and the likely plan change timeframes.

31.     This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the plan change.

Tauākī whakaaweawe Māori

Māori impact statement

32.     If the local board chooses to provide its views on Plan Change 60 it may also comment on matters that may be of interest or importance to Māori generally. In the 2018 census, approximately 11.5 per cent (or 181,194) of the Auckland region’s population identified as Māori.

33.     Plans and Places consulted with all iwi authorities when it prepared Plan Change 60. On 27 October 2020, a memorandum outlining the draft proposed plan change was sent to all Auckland’s 19 mana whenua entities and the Tupuna Maunga Authority as required under the RMA.

34.     Comments were received from:

·   Ngāti Manuhiri – asking for an extension of time to 11 December 2020 to enable a discussion with their governance arm

·   Waikato Tainui – they will support mana whenua to take the lead role on such plan changes

·   Tupuna Maunga Authority – their interest is those sites that are within Height Sensitive Areas or regionally Significant Volcanic Viewshafts.

35.     No iwi authorities made a formal submission.

36.     The hearing report will include analysis of Part 2 of the RMA which requires that all persons exercising RMA functions shall take into account the principles of the Treaty of Waitangi/Te Tiriti o Waitangi.[3] The plan change does not trigger an issue of significance as identified in the Schedule of Issues of Significance and Māori Plan 2017.[4]

Ngā ritenga ā-pūtea

Financial implications

37.     Panuku’s land rezoning and rationalisation (26 land parcels) is part of the Auckland Council’s financial recovery.

38.     The draft Long-term Plan 2021-2031 proposes the selling of surplus properties and reinvesting the proceeds into critical infrastructure for the city. Over the next three years, Auckland Council is seeking to increase these sales to return $70 million a year to invest in Auckland.

39.     The 26 land parcels that are part of this plan change form part of the $70 million return sought.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

40.     There is a risk that the local board will be unable to provide its views and preferences on the plan change if it doesn’t pass a resolution. This report provides:

·   the mechanism for the local board to express its views and preferences if it so wishes

·   the opportunity for a local board member to speak at a hearing.

41.     If the local board chooses not to pass a resolution at this business meeting, these opportunities are forgone.

42.     The power to provide local board views regarding the content of a plan change cannot be delegated to individual local board member(s).[5] This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

43.     The planner will include, and report on, any resolution(s) of the local boards in the Section 42A hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

44.     The planner will advise the local boards of the decision on the plan change request by memorandum.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

The land parcels in PC60 that are the subject of submissions

91

     

Ngā kaihaina

Signatories

Authors

Tony Reidy - Team Leader Planning

Authorisers

Eryn Shields - Team Leader  Regional, North West and Islands

John Duguid - General Manager - Plans and Places

Louise Mason - General Manager, Local Board Services

Adam Milina - Local Area Manager

 


Waitākere Ranges Local Board

27 May 2021

 

 

PDF Creator

PDF Creator


Waitākere Ranges Local Board

27 May 2021

 

 

New community lease for French Bay Yacht Club Incorporated, 52 Valley Road, Titirangi

File No.: CP2021/05430

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To grant a new community lease to French Bay Yacht Club Incorporated for part of French Bay Esplanade Reserve, 52 Valley Road, Titirangi.

Whakarāpopototanga matua

Executive summary

2.       In May 2017, French Bay Yacht Club Incorporated placed Auckland Council on notice that it disputed the validity of its current 2010 lease from council. The club instead claimed to have certain rights pursuant to a 1983 proposal from former Auckland Harbour Board.

3.       Council did not accept the club’s position; therefore, an agreement could not be reached.

4.       The club filed High Court proceedings in November 2017 to seek declarations in favour of its claim.

5.       The parties attended mediation in July 2020 and a Settlement Agreement was executed in October 2020. The Settlement Agreement was received by the Waitākere Ranges Local Board at its business meeting of 10 December 2020.

6.       This report recommends the Waitākere Ranges Local Board grant a new community lease for French Bay Yacht Club Incorporated in terms of the Settlement Agreement reached between council and the club.

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      grant, under Section 54(1)(b) of the Reserves Act 1977, a new community lease to French Bay Yacht Club Incorporated comprising a total of 129 square metres (more or less) for part of French Bay Esplanade Reserve, 52 Valley Road, Titirangi legally described as Area A Survey Office Plan 52374 and Area B Survey Office Plan 51994 (outlined in red on Attachment A) subject to the following terms and conditions:

i)        term: 12 years and six months commencing 21 July 2021 with one 12-year and six-month right of renewal commencing 21 January 2034, reaching final expiry 20 July 2046

ii)       rent: $1.00 plus GST per annum if demanded

iii)      approve the French Bay Yacht Club Incorporated’s Community Outcomes Plan (Attachment B) for inclusion as the Third Schedule of the lease agreement

iv)      special terms and conditions as set out in the Settlement Agreement dated 14 October 2020 (Attachment C).

b)      all other terms and conditions to be in accordance with Auckland Council’s Community Occupancy Guidelines July 2012 and the provisions of the Reserves Act 1977.

 

Horopaki

Context

7.       This report considers a new community lease to French Bay Yacht Club Incorporated for part of French Bay Esplanade Reserve, 52 Valley Road, Titirangi.

8.       The Waitākere Ranges Local Board is the allocated authority relating to local, sport and community facilities, including community leasing matters.

Tātaritanga me ngā tohutohu

Analysis and advice

The land

9.       In 1961, 1964, and 1973 French Bay Yacht Club Incorporated was granted permission to reclaim land at French Bay.

10.     In 1985 the reclaimed land was vested in the former Waitemata City Council by former Auckland Harbour Board. The land become part of the French Bay Esplanade Reserve (the reserve).

11.     The reserve is held in fee simple by Auckland Council as a classified recreation reserve subject to the Reserves Act 1977. The reserve is made up of the following land parcels:

a)   Lot 1 on Deposited Plan 31265 and contained in NA797/190

b)   Area A being Survey Office Plan 52374

c)   Area B being Survey Office Plan 51994

d)   Area C being Survey Office Plan 51268.

12.     The activities of yachting and the club are contemplated in the Manukau Harbour Foreshore Reserves Management Plan adopted in August 2001.

History of the lease, High Court Proceedings and Settlement Agreement

13.     Substantive background information covering the lease, High Court proceedings and Settlement Agreement are contained within report CP2020/17816 to the Waitākere Ranges Local Board dated 10 December 2020 (Attachment D).

Summary of Settlement Agreement

14.     Terms agreed in mediation were drafted into a Settlement Agreement which was executed on 14 October 2020 (Attachment C) and received by the local board at its business meeting of 10 December 2020 under Resolution WTK/2020/167 (Attachment E).

15.     The Settlement Agreement is not confidential.

16.     In summary, the terms of the Settlement Agreement are as follows:

a)   Auckland Council will recommend and seek approval for:

1.   A new lease of the clubhouse land in two equal terms with final expiry on 20 July 2046, on the council’s standard terms with rent of $1.00 per annum if demanded

2.   A new lease of the boatshed land in two equal terms with final expiry on 20 July 2046, on the council’s standard terms (except for an early termination clause) with rent of $1.00 per annum if demanded.

b)   Upon approval of the above leases the club will surrender its current 2010 lease.

c)   Regarding Reclamation B (the land immediately inshore from the rigging deck):

1.   The council will agree not to build on this area for the term of the new clubhouse lease

2.   The club will agree to maintain this area for the term of the new clubhouse lease.

d)   Regarding Reclamation A (the most southerly reclamation) no new or priority rights were agreed. The council will retain its ability to administer the reserve in the public interest.  The club will be entitled to continue using the reserve under public right of access.

e)   The club will seek a stay (or appropriate adjournment) of the proceedings and discontinuance once the new leases are granted.

f)    The Settlement Agreement will be conditional upon:

1.   The High Court granting a stay (or appropriate adjournment) of the proceedings; and

2.   The grant of new leases receiving all necessary approvals; mana whenua, local board, any other legal requirements in force at the relevant time.

Alignment with coastal permits

17.     The clubhouse is located partially on the reserve (approximately one third of the building footprint) and partially in the coastal marine area (the remaining two thirds of the footprint). The club holds a coastal permit for that part of the clubhouse in the coastal marine area, which will expire on 20 July 2046.

18.     Directly adjacent to the clubhouse in the coastal marine area, the club has erected a rigging deck. The club holds a coastal permit for the rigging deck which will expire on 20 July 2046.

19.     The two new leases in the Settlement Agreement (referred to in paragraph 16 a) above) will have terms which align with the expiry of the club’s coastal permits.

Alignment with Auckland Council’s Community Occupancy Guidelines 2012

20.     Aligning the club’s new leases with the coastal permits produces an outcome substantively similar to the lease arrangements which would occur through the normal operation of the Community Occupancy Guidelines.

21.     The club’s existing 2010 lease has a final expiry date of 31 July 2025.

22.     The Community Occupancy Guidelines state that where a tenant owns its buildings on a reserve, upon expiry of its lease the tenant will have an automatic right to re‑apply for a new lease at the end of their occupancy term provided that:

a)   council does not require the land for another purpose; and

b)   the tenant is delivering community benefits; and

c)   the tenant is not in breach of its lease conditions, and

d)         a new lease can be negotiated. The standard term for a tenant-owned community

   occupancy agreement is 10 years, with one right of renewal for a further term of 10 

   years, 20-year total term.

23.     Council staff are satisfied that the land is not currently required for another purpose.

24.     The club owns its buildings on the reserve and meets the above conditions. It would therefore be eligible upon expiry of its current lease on 31 July 2025 to seek a new lease for the standard term of 10 years with one 10-year right of renewal with a final expiry date of 31 July 2045.

Early termination clause

25.     Council staff consider that the location of the boatshed limits the potential for other community groups to become established on the reserve in future.

26.     The Settlement Agreement states that the new lease for the boatshed will include an early termination clause allowing either party to terminate on 12 months’ notice.

27.     If council invokes the early termination clause to remove the existing boatshed, then it will ensure that a comparable boatshed is provided for the club in compensation. This arrangement safeguards the club’s ability to continue its sailing activities while also retaining council’s ability to change the allocation of space in the reserve should this in future be deemed to be in the public interest.

Reclamations

28.     The commitment by council not to build on Reclamation B ensures clear access to the club’s rigging deck. Council staff consider this acceptable in the interests of maintaining functional open spaces in the reserve.

29.     The remainder of the reserve including Reclamation A will be administered by council according to the applicable legal and policy requirements in effect at the relevant time. In particular, the club has no exclusive, priority or veto rights over the reserve or the management of the reserve. However, the club will continue to enjoy use of the reserve under public right of access. This arrangement safeguards the club’s ability to continue its sailing activities, while also retaining council’s ability to administer the reserve in the public interest.

30.     The Settlement Agreement supports the continued operation of the club in French Bay, and aligns the club’s lease tenure for the clubhouse and boatshed land with its coastal permit in a manner broadly consistent with the Community Occupancy Guidelines, while retaining council’s powers to administer the reserve without undue constraint, including allowing other community groups to become established in the reserve if in future this is deemed to be in the public interest.

French Bay Yacht Club Incorporated

31.     As outlined in paragraph 9 above, the club were granted permission to reclaim land at French Bay and to build its clubrooms and storage shed. The portion of the clubrooms located on the reserve land is located on land parcel Area A Survey Office Plan 52374 with the storage shed being on land parcel Area B Survey Office Plan 51994.

32.     The club was registered as an incorporated society on 2 August 1962. The objects of the club are as follows:

a)   the encouragement of participation by members of the local community in amateur sailing so that they may commence and subsequently continue to enjoy sailing as a lifetime sport for the advancement of health and wellbeing

b)   to further the enjoyment and safety of water activities, in particular yachting, in the local community

c)   to promote, foster and advance the education, health and physical fitness, personal and leadership development, skill, and expertise of persons of all ages in sailing and the sailing support activities conducted at the club.

33.     The club has over 200 members of which almost half are aged under 22 years. The club is part of Yachting New Zealand.

34.     The club offers a range of activities including promotion of health and wellbeing through sports, working with local schools to promote water safety in general, learn to sail (junior and adult), learn to race, youth race squad, keelboat squad, race management, safety boat operations, regatta management and other water sport such as windsurfing, kite boarding and paddle boarding.

35.     The club’s administration, support and coaching personnel are all volunteers. The group has charitable intent and offers sailing and other water-based activities at a cost that is realistic for families, enabling anyone to participate. The club does not seek to profit from these courses and returns a percentage of its operational surplus to its members in the form of support for education, regatta expenses and coaching. To facilitate participation at the entrant and skills-development level, the club owns 15 sailing dinghies that are used by club members and the local schools Waterwise programme.

36.     The clubrooms are well utilised by the club and community. Activities and groups using the building comprise of yoga classes twice weekly, monthly dinner and breakfast at the bay, hall hire at no charge for community groups and hall hire for the public. Support is given at high tide in French Bay for French Bay Schools Waterwise programme, Titirangi Ocean Swimmers for winter swim events and Titirangi Paddlers (Stand Up Paddleboards) for race events.

37.     The club funds its activities from membership, hall hire, office rental and funding grants.  The office rental relates to the portion of the clubrooms that is managed under the coastal permit and referenced in paragraph 17 to 19 above.

38.     COVID-19 has left a funding gap in the club’s budget and volunteer members have developed a programme of fundraising ideas that is in action

Tauākī whakaaweawe āhuarangi

Climate impact statement

39.     The designated impact level of the recommended decision on green-house gas emissions falls within the “no impact” category as the proposal continues an existing activity and does not introduce new sources of emissions.

40.     Climate change has the potential to impact the site by coastal inundation as it sits along French Bay that forms part of the Manukau Harbour (Attachment F). The site is within the predicted 1-in-100-year category.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

41.     Staff from Community Empowerment, Area Operations and Parks, Sports and Recreation were consulted and support a new community lease for the club.

42.     The proposed lease has no other identified impacts on other parts of the council group. The views of other council-controlled organisations were not required for the preparation of this report’s advice.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

43.     The Waitākere Ranges Local Board received the Settlement Agreement at its business meeting of 10 December 2020 (resolution WTK/2020/167).

44.     A community outcomes plan aligned to the Waitākere Ranges Local Board Plan 2020 has been negotiated with the club and is attached for approval (Attachment B).

Tauākī whakaaweawe Māori

Māori impact statement

45.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori.

46.     As the lease is in conformity of and contemplated in the Manukau Harbour Foreshore Reserves Management Plan adopted in August 2001, engagement was undertaken with Te Kawerau a Maki who are the mana whenua of the area.

47.     The matter was raised at the quarterly hui (meeting) on 3 March 2021 with the kaitiaki (guardian/trustee) representative from Te Kawerau a Maki along with formal, written engagement detailing information on the land and French Bay Yacht Club Incorporated’s proposed continued occupation, inviting mana whenua representatives to hui and/or for a kaitiaki site visit to comment on any spiritual, cultural, or environmental impact with respect to the proposal.

48.     No objections were raised and there was no request for a hui or kaitiaki site visit.

Ngā ritenga ā-pūtea

Financial implications

49.     Under the 2010 lease, the club’s rent was $250.00 plus GST per annum. Subject to Auckland Council’s Community Occupancy Guidelines 2012 and in line with the Settlement Agreement; the rent will be reduced to $1.00 plus GST per annum if demanded. This reduced rent reflects the club’s requirement to maintain its assets within the leased area including Reclamation B being the grassed area in front of the club’s rigging deck, with no costs being incurred by Auckland Council.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

50.     Should the Waitākere Ranges Local Board resolve not to grant a community lease for French Bay Yacht Club Incorporated, this decision will materially affect the Settlement Agreement reached by the parties. There is a risk that the club may decide to return to the High Court to pursue its claims, if it considers that the process outlined in the Settlement Agreement is not adhered to by council. This would lead to increased legal costs being incurred by the council. The risk is low and will be mitigated by observing the terms of the agreement.

Ngā koringa ā-muri

Next steps

51.     Subject to Waitākere Ranges Local Board’s approval, staff will engage with French Bay Yacht Club Incorporated to finalise the lease agreement.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Site plan for French Bay Yacht Club Incorporated, French Bay Esplanade Reserve, 52 Valley Road, Titirangi

99

b

French Bay Yacht Club Incorporated Community Outcomes Plan

101

c

Settlement Agreement between Auckland Council and French Bay Yacht Club dated 14 October 2020

105

d

Report to the Waitākere Ranges Local Board dated 10 December 2020 file number CP2020/17816

113

e

Waitākere Ranges Local Board resolution WTK/2020/167 dated 10 December 2020

119

f

Site plan of coastal inundation at French Bay Esplanade Reserve, 52 Valley Road, Titirangi

121

     

Ngā kaihaina

Signatories

Authors

Donna Cooper - Community Lease Advisor

Authorisers

Taryn Crewe - Financial Planning Manager - Council Parent

Adam Milina - Local Area Manager

 


Waitākere Ranges Local Board

27 May 2021

 

 

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27 May 2021

 

 

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27 May 2021

 

 

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27 May 2021

 

 

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27 May 2021

 

 

Urgent Decision - Endorsement of the use of the Chairs’ Forum as the selection panel to appoint the local board representative to the Establishment Unit Board of the City Centre to Māngere light rail project

File No.: CP2021/06513

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note that an urgent decision was made to endorse of the use of the Chairs’ Forum as the selection panel to appoint the local board representative to the Establishment Unit Board of the City Centre to Māngere light rail project.

Whakarāpopototanga matua

Executive summary

2.       At its meeting on 5 December 2019 the Waitākere Ranges Local Board resolved (WTK/2019/165) the following in relation to urgent decision-making:

     That the Waitākere Ranges Local Board:

a)      adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meet the requirement of a quorum.

b)      delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board.

c)      agree that the relationship manager, chair and deputy chair (or any person/s acting in these roles) will authorise the urgent decision-making process by signing off the authorisation memo.

d)      note that all urgent decisions will be reported to the next ordinary meeting of the local board.

3.       An urgent decision was required because in March 2021, Cabinet met to agree how to progress the next steps for the City Centre to Māngere light rail project (CC2M) through a public service delivery approach. To give effect to this, Cabinet has directed that an Establishment Unit is set up to provide the visible face of the project, undertake stakeholder and community engagement, and take forward work to resolve key outstanding questions in relation to project scope and delivery entity.

4.       The Chair of the Establishment Unit Board (EUB) has been appointed and Council has been advised that he needs to convene an inaugural meeting of the EUB as soon as possible. The work of the EUB will be moving at pace and therefore Council needs to respond with an expedited process.

5.       A representative of Auckland Council’s local boards needs to be selected to sit on the EUB.

6.       There is no joint forum between local boards so the Chairs’ Forum will be used to select a representative. As the Chairs’ Forum does not have a formal mandate to select representatives, there is a procedural requirement to seek mandate from each of the 21 local boards to make this selection.

7.       Therefore, the Waitākere Ranges Local Board is being asked to endorse the use of the Chairs’ Forum as the selection panel.

8.       The next Waitākere Ranges Local Board business meeting is on 27 May 2021. Therefore, it is necessary to seek an urgent decision to formalise this local board position quickly.

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)   note the urgent decision made on 11 May 2021 to endorse the use of the Chairs’ Forum as the selection panel to appoint the local board representative to the Establishment Unit Board of the City Centre to Māngere light rail project.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

10 May 2021, Waitākere Ranges Local Board - Substantive Report - Use of Chairs' Forum to appoint a representative to the Establishment Unit Board of the City Centre to Māngere Light Rail Project

125

b

11 May 2021, Waitākere Ranges Local Board - Signed Urgent Decision - Use of Chairs' Forum to appoint a representative to the Establishment Unit Board of the City Centre to Māngere Light Rail Project

131

     

Ngā kaihaina

Signatories

Authors

Elizabeth Stewart - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 


Waitākere Ranges Local Board

27 May 2021

 

 

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27 May 2021

 

 

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27 May 2021

 

 

Chair's Report - May 2021

 

File No.: CP2021/05904

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To provide an update on projects, meetings, and other initiatives relevant to the local board’s interests.

Whakarāpopototanga matua

Executive summary

2.       Local board members are responsible for leading policy development in their areas of interest, proposing and developing project concepts, overseeing agreed projects within budgets, being active advocates, accessing and providing information and advice.

 

Ngā tūtohunga / Recommendation

That the Waitākere Ranges Local Board:

a)      receive Chair Saffron Tom’s tabled report for May 2021.

 

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Authors

Elizabeth Stewart - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 


Waitākere Ranges Local Board

27 May 2021

 

 

Workshop Records

 

File No.: CP2021/05905

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present records of workshops held by the Waitākere Ranges Local Board.

Whakarāpopototanga matua / Executive summary

2.       Following a Notice of Motion presented by Member K Turner at the 23 July 2020 Waitākere Ranges Local Board Business Meeting, the Board resolved to adopt as a principle that Waitākere Ranges Local Board workshops be open to public observation (Resolution number WTK/2020/72).

3.       At the following Business Meeting on 27 August 2020 the Board endorsed ‘The Workshop Guidelines: Waitākere Ranges Local Board’ (Resolution number WTK/2020/95) to be applied to workshops following that meeting, i.e. from 3 September 2020.

4.       Pursuant to Resolution number WTK/2020/72, the operation of open workshops is to be reviewed at the Board’s last workshop for the year in December 2020.  At the 10 December 2020 workshop it was considered there had not been enough workshops to build up a decent body of data for review.  A further review was scheduled for September 2021.

5.       A workshop record providing a brief summary of the general nature of the discussion is reported to the next business meeting, along with, where considered appropriate under the Local Government Official Information and Meetings Act 1987, related supporting material.

 

Ngā tūtohunga / Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the attached workshop records and supporting materials for 15 and 22 April and 6 and 13 May 2021.

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Waitākere Ranges Local Board Workshop Record - 15 April 2021 (Under Separate Cover)

 

b

Waitākere Ranges Local Board Workshop Record - 22 April 2021 (Under Separate Cover)

 

c

Waitākere Ranges Local Board Workshop Record - 6 May 2021 (Under Separate Cover)

 

d

Waitākere Ranges Local Board Workshop Record - 13 May 2021 (Under Separate Cover)

 

     

Ngā kaihaina / Signatories

Authors

Elizabeth Stewart - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 


Waitākere Ranges Local Board

27 May 2021

 

 

Governance Forward Work Programme

File No.: CP2021/05907

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To present the Waitākere Ranges Local Board with its updated governance forward work programme calendar (the calendar).

Whakarāpopototanga matua

Executive summary

2.       The calendar for the Waitākere Ranges Local Board is in Attachment A. The calendar is updated monthly and reported to business meetings.

3.       The calendar is part of Auckland Council’s quality advice programme and aims to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the governance forward work programme for May 2021.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Calendar

141

     

Ngā kaihaina

Signatories

Authors

Elizabeth Stewart - Democracy Advisor

Authorisers

Adam Milina - Local Area Manager

 


Waitākere Ranges Local Board

27 May 2021

 

 

PDF Creator 



[1] Local Government (Auckland Council) Act 2009, section 15(2)(c)

[2] Local Government (Auckland Council) Act 2009, ss15-16.

 

[3] Resource Management Act 1991, section 8.

[4] Schedule of Issues of Significance and Māori Plan 2017, Independent Māori Statutory Board

[5] Local Government Act 2002, Schedule 7, clause 36D.