Waitākere Ranges Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitākere Ranges Local Board held in the Waitākere Ranges Local Board Office, 39 Glenmall Place, Glen Eden on Thursday, 27 May 2021 at 4.00pm and reconvened on Thursday, 13 May 2021 at 4.06pm.

 

present

 

Chairperson

Saffron Toms

Deputy Chairperson

Greg Presland

Members

Mark Allen

 

Michelle Clayton

 

Sandra Coney, QSO

 

Ken Turner

 

ALSO PRESENT

 

Independent Māori Statutory Board member

Glenn Wilcox

 

 


Waitākere Ranges Local Board

27 May 2021

 

 

 

1          Welcome

 

Chair Saffron Toms opened the meeting and welcomed those present.

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

            Specifically, members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member

Organisation/Position

Mark Allen

-   Community Waitākere – Executive Officer

-   Bethells Valley Fire – Life Member

-   Waitākere Licensing Trust – Trustee

Michelle Clayton

-   Glen Eden Community House – Treasurer

-   Glen Eden Residents’ Association – Treasurer

-   Waitākere Community Organisation Grants Scheme (COGS) – Committee Member

-   The Personal Advocacy and Safeguarding Adults Trust – Trustee

-   Glen Eden Returned Services Association (RSA) – Member

-   Glen Eden Railway Trust – Member

Sandra Coney

-   Waitematā District Health Board – Elected Member & Chair of Hospital Advisory Committee

-   Women’s Health Action Trust – Patron

-   New Zealand Society of Genealogists – Member

-   New Zealand Military Defence Society – Member

-   Cartwright Collective – Member

-   Piha Wetland Trust – Partner Peter Hosking is a Trustee for the Piha Wetland Trust

Greg Presland

-   Whau Coastal Walkway Environmental Trust – Trustee

-   Combined Youth Services Trust – Trustee

-   Glen Eden Bid – Member

-   Titirangi Ratepayers and Residents Association – Member

-   Waitākere Ranges Protection Society - Member

-   Titirangi RSA - Member

Saffron Toms

-   Titirangi Community House – Secretary

-   Huia-Cornwallis Residents and Ratepayers Association – Committee Member

Ken Turner

-   Huia-Cornwallis Residents and Ratepayers Association – Committee Member

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

External community group or organisation

Lead

Alternate

Aircraft Noise Community Consultative Group

Mark Allen

Saffron Toms

Ark in the Park

Mark Allen

Sandra Coney

Friends of Arataki and Waitākere Regional Parkland Incorporated

Michelle Clayton

Sandra Coney

Glen Eden Business Improvement District (Glen Eden Business Association)

Michelle Clayton

Greg Presland

Glen Eden Playhouse Theatre Trust

Ken Turner

Mark Allen

Te Uru Waitākere Contemporary Gallery

Mark Allen

Saffron Toms and Sandra Coney

The Rural Advisory Panel

Ken Turner

Saffron Toms

 

 

4          Confirmation of Minutes

 

Resolution number WTK/2021/50

MOVED by Chairperson S Toms, seconded by Deputy Chairperson G Presland:  

That the Waitākere Ranges Local Board:

a)          confirm the minutes of its ordinary meeting, held on Thursday, 22 April 2021 and the minutes of its extraordinary meeting, held on Thursday, 6 May 2021, as true and correct.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

6.1

Acknowledgement - Sharon Davies

 

Resolution number WTK/2021/51

MOVED by Chairperson S Toms, seconded by Deputy Chairperson G Presland:  

That the Waitākere Ranges Local Board:

a)          acknowledge the service of Sharon (Shaz) Davies, PA/Office Manager for the Waitākere Ranges Local Board since the inception of Auckland Council in 2010.  Her last day is Friday, 4 June 2021. 

Shaz started as an Executive Suite Administration Assistant at Waitākere City Council in 2007 and was quickly recognised for her potential and skills when she secured the Executive Support role to the Deputy Mayor. 

Shaz is a JP and was awarded a Queens Service Medal for services to her community in June 2013. We know Shaz will continue her community work and look forward to seeing her at these meetings in the future.

Thank you Shaz for all your support over the years and for your passion enthusiasm and commitment to the community sector.  You will be missed.

CARRIED

 

 

7          Petitions

There were no petitions.

 

 

8          Deputations

8.1

Deputation - Auckland Climbing Youth Development Club

 

Resolution number WTK/2021/52

MOVED by Member M Allen, seconded by Member M Clayton:   

That the Waitākere Ranges Local Board:

a)          receive the presentation on developing a climbing youth programme and thank Michael O’Keefe, Chair, on behalf of the Auckland Climbing Youth Development Club for his attendance.

b)         request staff to report back to the board on options to support the Auckland Climbing Youth Development Club.

CARRIED

 

8.2

Deputation - Waitematā Table Tennis Association

 

Resolution number WTK/2021/53

MOVED by Chairperson S Toms, seconded by Member M Clayton:  

That the Waitākere Ranges Local Board:

a)          receive the presentation on the stadium redevelopment project and thank Andrew Palmer on behalf of the Waitematā Table Tennis Association for his attendance.

CARRIED

 

8.3

Deputation - Titirangi Community House

 

Chair Saffron Toms declared an interest in this item and took no part in the discussion or voting on the matter.  The Chair vacated the chair in favour of Deputy Chair Greg Presland at 4.43pm.

Chair Saffron Toms left the meeting.

 

Resolution number WTK/2021/54

MOVED by Deputy Chairperson G Presland, seconded by Member M Clayton:  

That the Waitākere Ranges Local Board:

a)          receive the presentation requesting extra funding for operational costs and thank Denise Beaumont, co-ordinator, and Jan Workman, Chair, on behalf of the Titirangi Community House for their attendance.

CARRIED

 

Deputy Chair Greg Presland vacated the chair.  Chair Saffron Toms returned to the meeting and resumed as Chair at 4.59pm.

 

 

9          Public Forum

There was no public forum.

 

 

10        Extraordinary Business

There was no extraordinary business.

 

 

11

Waitākere Ward Councillors' Update

 

Resolution number WTK/2021/55

MOVED by Deputy Chairperson G Presland, seconded by Member M Allen:  

That the Waitākere Ranges Local Board:

a)      thank Glenn Wilcox, member of the Independent Maori Statutory Board, for his korero.

CARRIED

 

Note:   Meeting items were taken in the following order from this point: Item 16, 12, 14, 15, 17-21.

 

16

New community lease for French Bay Yacht Club Incorporated, 52 Valley Road, Titirangi

 

Donna Cooper, Community Lease Specialist, was in attendance to speak to this item.

 

Resolution number WTK/2021/56

MOVED by Deputy Chairperson G Presland, seconded by Member M Allen:  

That the Waitākere Ranges Local Board:

a)      grant, under Section 54(1)(b) of the Reserves Act 1977, a new community lease to French Bay Yacht Club Incorporated comprising a total of 129 square metres (more or less) for part of French Bay Esplanade Reserve, 52 Valley Road, Titirangi legally described as Area A Survey Office Plan 52374 and Area B Survey Office Plan 51994 (outlined in red on Attachment A of the agenda report) subject to the following terms and conditions:

i)           term: 12 years and six months commencing 21 July 2021 with one 12-year and six-month right of renewal commencing 21 January 2034, reaching final expiry 20 July 2046.

ii)         rent: $1.00 plus GST per annum if demanded.

iii)        approve the French Bay Yacht Club Incorporated’s Community Outcomes Plan (Attachment B of the agenda report) for inclusion as the Third Schedule of the lease agreement.

iv)        special terms and conditions as set out in the Settlement Agreement dated 14 October 2020 (Attachment C of the agenda report).

v)         all other terms and conditions to be in accordance with Auckland Council’s Community Occupancy Guidelines July 2012 and the provisions of the Reserves Act 1977.

 

b)         thank staff and the French Bay Yacht Club Incorporated for their hard work and perserverance to progress this lease.

CARRIED

12

Approval for a new private road name at 542B West Coast Road, Oratia

 

Resolution number WTK/2021/57

MOVED by Member S Coney, seconded by Member M Clayton:  

That the Waitākere Ranges Local Board:

a)      approve the name ‘Kaihuia Lane’ for the new private road created by way of the subdivision being undertaken by Oratia Investments Limited at 542B West Coast Road, Oratia in accordance with section 319(1)(j) of the Local Government Act 1974 (resource consent references BUN60065943 and SUB60065942).

CARRIED

 

 

14

Endorsing Business Improvement District (BID) targeted rates for 2021/2022

 

Resolution number WTK/2021/58

MOVED by Member M Allen, seconded by Member K Turner:  

That the Waitākere Ranges Local Board:

a)      recommends to the Governing Body the setting of the targeted rate for inclusion in the Annual Budget 2021/2022 for the following Business Improvement District (BID) programme:

i)       $91,920 for Glen Eden Business Association.

CARRIED

 

Pursuant to Standing Order 1.3.8 Deputy Chair Greg Presland took no part in discussion or voting on this item.

 

 

15

Local Board Views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters

 

Tony Reidy, Senior Policy Planner, was in attendance via Skype for Business to speak to this item.

 

Resolution number WTK/2021/59

MOVED by Member S Coney, seconded by Member M Clayton:  

That the Waitākere Ranges Local Board:

a)             provide the following views on Plan Change 60 - Open Space (2020) and Other Rezoning Matters:

 

i)           the Waitākere Ranges Local Board opposes Plan Change 60 – Open Space (2020) and other Rezoning Matters, particularly for the purpose of facilitating land rationalisation and disposal process

 

ii)         the Waitākere Ranges Local Board supports the Whau Local Board Notice of Motion of 24 March 2020 (WH/2021/16) opposing the sale of Davern Lane Reserve

 

iii)        the Waitākere Ranges Local Board is concerned that identification of underperforming and non-service properties is based predominately on financial criteria rather than the level of use by local communities

 

iv)        the Waitākere Ranges Local Board notes that natural features, such as mature native trees, on such identified properties are not taken into account when properties are identified for the land rationalisation and disposal process and note that the retention of mature trees is an essential component of addressing climate change and is consistent with the Local Board’s objective of increasing tree canopy cover

 

v)         the Waitākere Ranges Local Board notes that the Auckland regionis undergoing a significant increase in density and that intensification means that existing green spaces need to be retained and ask how current green space provision will service the anticipated population increase and associated community need

 

vi)        the Waitākere Ranges Local Board notes that these green spaces create spaces for nature to thrive in an urban environment, removing them exacerbates the biodiversity crisis

 

vii)      the Waitākere Ranges Local Board notes that some identified properties are green spaces for local residents made possible through developers’ levies, reflecting reduced section sizes in housing developments over recent decades

 

viii)     the Waitākere Ranges Local Board notes that the process for asset recycling undertaken in 2020 did not include formal feedback or agreement from Local Boards and that Plan Change 60 – Open Space (2020) and Other Rezoning Matters further reduces the ability of local boards to influence / control the sale / recycling of local assets

 

ix)        the Waitākere Ranges Local Board notes that feedback has consistently been given that asset sales / recycling is the Board’s least preferred lever in terms of Auckland Council’s debt reduction.

b)      appoint Member Sandra Coney to speak to the local board views at a hearing on Plan Change 60.

c)      delegate authority to the Chair of the Waitākere Ranges Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the plan change hearing.

CARRIED

 

 

17

Urgent Decision - Endorsement of the use of the Chairs’ Forum as the selection panel to appoint the local board representative to the Establishment Unit Board of the City Centre to Māngere light rail project

 

Resolution number WTK/2021/60

MOVED by Member M Allen, seconded by Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)       note the urgent decision made on 11 May 2021 to endorse the use of the Chairs’ Forum as the selection panel to appoint the local board representative to the Establishment Unit Board of the City Centre to Māngere light rail project.

CARRIED

 


 

 

18

Chair's Report - May 2021

 

A copy of the tabled report has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WTK/2021/61

MOVED by Chairperson S Toms, seconded by Member K Turner:  

That the Waitākere Ranges Local Board:

a)          receive Chair Saffron Toms tabled report for May 2021.

CARRIED

 

Attachments

a     27 May 2021, Waitākere Ranges Local Board: Item 18 - Chair's Report - May 2021 - Chair Saffron Toms Report

 

 

19

Workshop Records

 

Resolution number WTK/2021/62

MOVED by Chairperson S Toms, seconded by Deputy Chairperson G Presland:  

That the Waitākere Ranges Local Board:

a)          receive the workshop records and supporting material for 15 and 22 April and 6 and 13 May 2021.

CARRIED

 

 

20

Governance Forward Work Programme

 

Resolution number WTK/2021/63

MOVED by Chairperson S Toms, seconded by Member K Turner:  

That the Waitākere Ranges Local Board:

a)          receive the governance forward work programme for May 2021.

CARRIED

 

 

21        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

 

 

Adjournment of Meeting

Resolution number WTK/2021/64

MOVED by Chairperson S Toms, seconded by Member M Allen:  

That the Waitākere Ranges Local Board:

a)          agree to adjourn the meeting until Thursday, 3 June 2021 at 4.00pm.

CARRIED

 

 

Note:   The meeting adjourned at 6.00pm on Thursday, 27 May 2021, to be reconvened at 4.00pm on Thursday, 3 June 2021 to consider Item 13: Economic Development Action Plan: Draft for feedback.

 

Minutes of a meeting of the Waitākere Ranges Local Board reconvened in the Waitākere Ranges Local Board Office, 39 Glenmall Place, Glen Eden on Thursday, 13 May 2021 at 4.06pm.

 

present

 

Chairperson

Saffron Toms

 

Deputy Chairperson

Greg Presland

 

Members

Mark Allen

 

 

Michelle Clayton

 

 

Sandra Coney, QSO

 

 

Ken Turner

 

 


 

 

13

Economic Development Action Plan: Draft for feedback

 

Resolution number WTK/2021/65

MOVED by Member S Coney, seconded by Deputy Chairperson G Presland:  

That the Waitākere Ranges Local Board:

a)          note the short timeframe and lack of engagement with local boards when seeking local board feedback on the draft Economic Development Action Plan.

b)         believe that the lessons of the COVID-19 pandemic and the need for action on climate change render it unwise to emphasise international migration, international tourism and international students as economic development levers.

c)          support the guiding principles of transitioning to a low carbon and regenerative economy.

d)         support the guiding principle of economic opportunities for Māori, and responding to communities of greatest need.

e)          support the goal of creating a more highly skilled labour force, especially of young people, Pasifika and Māori, noting the Draft Economic Development Action Plan supports a living wage.

f)           welcome the aim of supporting local boards and businesses and looks forward to detailed development and implementation of progress indicators 2.2 Local Board Support; 2.3 Local Economic Places of Focus and 2.4 Local Businesses.

g)         is concerned that many of the ambitions expressed in the draft plan may not in practice be adequately supported by Auckland Council in practical terms.

h)         look forward to seeing as an outcome of the draft plan more, and more visible, procurement of local services from local businesses and tradespeople within Auckland Council’s procurement services.

i)           is concerned actions related to 2.1 Town Centre Development may have no impact in this local board area and on Glen Eden in particular, as it is not in an existing Panuku priority area.

j)           support the acknowledgement of high needs in West Auckland noting that many residents of the Waitākere Ranges Local Board area travel outside the area for employment. It will be key to support training and skills development to enable locals to fulfil local job demand, and decreasing the need to commute.

k)          note that a large part of the Waitākere Ranges Local Board area is covered by the Waitākere Ranges Heritage Area Act 2008, which recognises that people live and work within the heritage area in distinct communities, enabling them to provide for their economic, as well as social, environmental, and cultural wellbeing.

l)           request the inclusion of an action in the plan that Auckland Council advocate for rural broadband provision across the whole Auckland region.

m)        Note that the current provision of local economic development resource and support to local boards is insufficient to achieve any significant economic development outcomes locally, and that this is concerning in the context of COVID-19 recovery.

n)         support the development of a local economic development plan, tailored to each local board and sitting within a multi-board framework. These plans/approaches could:

i)           allow direction outlined in the Auckland Plan 2050, Economic Development Action Plan 2021-2024 and local board plans to be turned into actions and be implemented at the local level, where this adds value to the overall plan.

ii)         coordinate activities across the council family and which are occurring in the geographic local board areas.

iii)        inform the investment decisions local boards make across their work programmes, including operational and capital expenditure.

iv)        identify opportunities which could be leveraged.

o)         express concern that, despite the recognition of need and potential in South and West Auckland, previous economic resourcing has been focused on Auckland’s city centre.

p)         welcome a more consistent approach to the film permitting process, noting that the Waitākere Ranges Heritage Area is of high interest as a filming location, but emphasising that the area is also covered by the Waitākere Ranges Heritage Area Act 2008, and needs to follow local guidelines and take into account local social, economic, cultural and environmental outcomes.

q)         register its concern around the actions contained in the Enabled Tāmaki Makaurau – Regulatory section of the draft action plan, which are unclear and require further explanation.

CARRIED

 

Pursuant to Standing Order 1.9.6 Member Ken Turner voted against everything except i) and k) and Member Michelle Clayton voted against b).

 

 

 

 

4.49pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:.......................................................