I hereby give notice that an ordinary meeting of the Auckland Domain Committee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 14 June 2021

4.00pm

Room 1, Level 26
135 Albert Street
Auckland

 

Kōmiti o te Papa Rēhia o Pukekawa/

Auckland Domain Committee

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Cr Desley Simpson, JP

 

Deputy Chairperson

Adriana Avendano Christie

Waitematā Local Board

Members

Renata Blair

Independent Māori Statutory Board

 

Member Alexandra Bonham

Waitematā Local Board

 

Cr Pippa Coom

 

 

Hon Tau Henare

Independent Māori Statutory Board

 

Cr Sharon Stewart, QSM

 

 

Member Sarah Trotman, (ONZM)

Waitematā Local Board

 

(Quorum   members)

 

 

 

Sonja Tomovska

Kaitohutohu Mana Whakahaere / Governance Advisor

 

8 June 2021

 

Contact Telephone: 09 8908022

Email: Sonja.Tomovska@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 



 

Terms of Reference

 

Background

 

The Auckland Domain is an important regional park and also has areas within it managed by the Waitematā Local Board.  This committee is set up jointly by the Governing Body and Waitematā Local Board to co-ordinate decisions relating to the Domain.

 

Responsibilities

 

Decision-making responsibility for parks, recreation and community services and activities in Auckland Domain including those anticipated in the Auckland Domain Act 1987, which are the responsibility of the Governing Body or the Waitematā Local Board.

 

Powers

 

All powers of the Governing Body and Waitematā Local Board necessary to perform the committee’s responsibilities including those powers conferred on Auckland Council pursuant to the Auckland Domain Act 1987.

Except:

(a)        powers that the Governing Body cannot delegate or has retained to itself (section 2)

(b)        where a matter is the responsibility of another committee or local board

(c)        the approval of expenditure that is not contained within approved budgets

(d)        the approval of expenditure of more than $2 million

(e)        the approval of final policy

(f)         deciding significant matters for which there is high public interest, and which are controversial.


 

Exclusion of the public – who needs to leave the meeting

 

Members of the public

 

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

 

Those who are not members of the public

 

General principles

 

·        Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

·        Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

·        Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

·        In any case of doubt, the ruling of the chairperson is final.

 

Members of the meeting

 

·        The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

·        However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

·        All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

 

Independent Māori Statutory Board

 

·        Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

·        Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

 

Staff

 

·        All staff supporting the meeting (administrative, senior management) remain.

·        Other staff who need to because of their role may remain.

 

Local Board members

 

·        Local Board members who need to hear the matter being discussed in order to perform their role may remain.  This will usually be if the matter affects, or is relevant to, a particular Local Board area.

 

Council Controlled Organisations

 

·        Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

 


Auckland Domain Committee

14 June 2021

 

ITEM   TABLE OF CONTENTS            PAGE

1          Apologies                                                                                                           7

2          Declaration of Interest                                                                   7

3          Confirmation of Minutes                                                                                   7

4          Petitions                                                                                          7  

5          Public Input                                                                                     7

6          Local Board Input                                                                           7

7          Extraordinary Business                                                                 8

8          Auckland Domain Event Approvals and Schedule from 1 July 2021 to 30 June 2022                                                                     9

9          Three Year Regional Work Programme for the Auckland Domain                                                                                          45

10        Parking Plan - 100 Stanley Street Grafton                                 51

11        Auckland Domain - General and Financial Update                  55

12        Summary of Auckland Domain Committee information memoranda, workshops and briefings (including the Forward Work Programme) -  14 June 2021                                             67

13        Consideration of Extraordinary Items

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Confirmation of Minutes

 

That the Auckland Domain Committee:

a)           confirm the ordinary minutes of its meeting, held on Monday, 8 March 2021, including the confidential section, as a true and correct record.

 

 

4          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

5          Public Input

 

Standing Order 7.7 provides for Public Input.  Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

At the close of the agenda no requests for public input had been received.

 

 

6          Local Board Input

 

Standing Order 6.2 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

 

At the close of the agenda no requests for local board input had been received.

 


 

 

 

7          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local  authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Auckland Domain Committee

14 June 2021

 

Auckland Domain Event Approvals and Schedule from 1 July 2021 to 30 June 2022

File No.: CP2021/07959

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To provide an update on the schedule of permitted events at the Auckland Domain from 1 July 2021 – 30 June 2022.

2.      To seek landowner approval in principle for four proposed annual events for their 2021, 2022 and 2023 occurrences.

3.      To approve the inclusion of a goal for zero waste for events in the Auckland Domain Event Operational Guidelines.

Whakarāpopototanga matua

Executive summary

4.      As required under the Auckland Domain Event Operational Guidelines, staff have complied a summary of events scheduled to take place on the Auckland Domain between 1 July 2021 and 30 June 2022 (Attachment A)

5.      Staff have received four event permit applications requiring Auckland Domain Committee approval.

·    Breast Cancer Foundation NZ Pink Ribbon Walk - Saturday 16 October 2021, postponement date Saturday 30 October 2021.

·    Cancer Society Walking Stars - Saturday 13 November 2021.

·    Corporate Challenge - Wednesday 24 November 2021.

·    Christmas in the Park - Saturday 11 December 2021, postponement date Sunday 12 December 2021.

·    As per the Auckland Domain Event Operational Guidelines, an event permit requires landowner approval from the Auckland Domain Committee.

6.      In response to a request from the Auckland Domain Committee, staff recommend an inclusion of a goal for zero waste for events in the Auckland Domain Event Operational Guidelines.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a)      approve in principle the following events to take place in the Auckland Domain for the calendar years 2021, 2022 and 2023:

i)             Breast Cancer Foundation NZ Pink Ribbon Walk

ii)            Cancer Society Walking Stars

iii)          Corporate Challenge

iv)          Christmas in the Park.

b)      approve the inclusion of zero waste goal to the Auckland Domain Event Operational Guidelines.

Horopaki

Context

7.      The Auckland Domain is a high-demand site for a range of events. This is due to its central location, large capacity, public transport networks, limited adjacent residents and hospitality offerings.

8.      To manage these demands the Auckland Domain Committee adopted the Auckland Domain Event Operational Guidelines on 30 March 2015 (ADC/2016/9).

9.      As per the guidelines, an event permit requires landowner approval from the Auckland Domain Committee if they:

·    are ticketed and/or;

·    take place over multiple days (more than 48 hours) including pack in and pack out and/or;

·    require an authorise road closure.

10.    Previously the Domain Committee have given the below events three years in principle approval for the calendar years of 2018, 2019 and 2020 due to the minimal operational changes to the event year to year:

·    Breast Cancer Foundation NZ Pink Ribbon Walk

·    Cancer Society Walking Stars

·    Corporate Challenge

·    Christmas in the Park.

11.    Auckland Council is charged with enabling more events within the community, and as such try to accept as many applications as possible. Each application is assessed on its merits in consultation with affected stakeholders.

Tātaritanga me ngā tohutohu

Analysis and advice

Summary of events scheduled to be held in the Auckland Domain over the 2021/2022 event season

12.    As of 20 May 2021, seven event permits are scheduled to be issued by the Auckland Council Event Facilitation team over the 2021/2022 event season to take place in the Auckland Domain. A calendar summary can be found at Attachment A: Auckland Domain Committee Quarterly Report.

Update to the Auckland Domain Event Guidelines

13.    Staff are recommending an addition to the Auckland Domain Event Guidelines to include a goal of events working towards being zero waste to support Auckland Council’s goal of becoming Zero Waste by 2040.

14.    Event organisers are responsible for managing the waste generated by their event. As part of the current event permitting process, they must submit a waste management plan as part of their event permit application which is reviewed and approved by the Auckland Council Waste Advisor before an event permit issue. The advisor is checking the annual plans to ensure the organisers are working towards making improvements every year.


 

 

15.    Staff recommend adding Zero Waste commentary into the below section of the Event Operational Guidelines:

·      2.3 Land Owner Approval Rules

Rules used by the Auckland Domain Committee in their governance roles of land owner approval for events include:

§ All areas where events permitted:

·    Point 16, page 6

·      Auckland aspires to be Zero Waste by 2040. One way to achieve this is to encourage all events on Auckland Domain work towards being run as zero waste events. This does not mean that events cannot produce any waste. It means that event organisers should be aiming to incrementally minimise waste production and waste going to landfill.

 

·      As the event organiser it is your responsibility to remove all event generated waste from the site after your event. The existing council bins are for public use only and are not to be used for events.

 

·      We encourage you to look at below resources and let us know if you need help as our Waste Planning team offer a free service of helping to understand and develop your event waste plan.

Waste management and minimisation plan template

Zero Waste Events website

Guide for a Zero Waste Event

16.    Staff also recommend business name updates to reflect recent changes within Auckland Council and CCO ATEED.

·      ATEED to Auckland Unlimited

·      ACE to Auckland Council Event Facilitation team

Breast Cancer Foundation NZ Pink Ribbon Walk 2021, 2022 and 2023

17.    Staff have received an event permit request for the annual Breast Cancer Foundation NZ Pink Ribbon Walk event, to be held at the Auckland Domain on Saturday, 16 October 2021, including an outline of proposed operations for the event (Attachment A).

18.    The event is a medium scale, ticketed, alcohol free and annual event held as a fundraiser for the Breast Cancer Foundation and invites breast cancer survivors, supporters, and their families to take part in the 5km, 10km or 20km charity walk.

19.    Typically, attendance is approximately 2,000 people.

20.    Table 1 shows the impact assessment that was carried out using the criteria in section 2.4 ‘Landowner Assessment Criteria’ of the Auckland Domain Events Operational Guidelines document.

Table 1: Impact assessment Breast Cancer Foundation NZ Pink Ribbon Walk

 

Category

Impact Assessment

Public restrictions

Minimal impact

·    Event is ticketed; however, any members of public can purchase them as it a fundraiser for a not-for-profit.

·    Event is for the wider positive benefit to public and is aligned with the Auckland Council Events Policy 2013.

 

Utilise zones / expanse of area occupied

Minimal impact

·    Event utilises a minor portion of Zone 1 for infrastructure. The participants will travel along footpaths and closed inner roads.

Duration and timing of event (including pack in and out time)

Minimal impact

·      Event is one day only and the use of Zone 1 including pack in and out time resulting in no sport displacement.

Values of area occupied

Minimal impact

·    The event will utilise the hard surface in front of the grandstand, resulting in no sports displacement.

·    Area being utilised is not near a significant cultural or historic heritage site or significant trees.

Pedestrian flows

Minimal impact

·    The event footprint will spread throughout the Auckland Domain however no fencing infrastructure will impede pedestrian movements.

Impact on public vehicle access

Significant impact

·    Vehicle access into and through the Domain is restricted by required road closure.

·    The road closures will be managed through an AT approved traffic management plan to ensure park surfaces are not adversely impacted, and through traffic and pedestrian safety is provided for.

Infrastructure involved

Minimal impact

·    Some structures (Minimal self-supporting and weighted structures) to be placed on a small area of Zone 1.

Hanging objects

No Impact

Event vehicle movements

Minimal impact

·    Low number of event vehicles requiring access through grassed areas away from trees.

Access to power and water

Minimal impact

·    Access to on-site power and water supplies.

Amplified noise

Medium impact

·    Amplified music is core to the event - announcements of finishing and marshalling approx. 5.30pm – 8.30pm.

·    Noise limits must be consistent with permitted activities set out in the Auckland Unitary Plan. 

Use of water features

No impact

 

21.    An outline of proposed operations for the event is included as Attachment B.

22.    Staff recommend approving in principle for 2021, 2022 and 2023, landowner approval for the Breast Cancer Foundation NZ Pink Ribbon Walk event scheduled to take place on the Auckland Domain.

Cancer Society Walking Stars 2021, 2022 and 2023

23.    Staff have received an event permit request for the annual Cancer Society Walking Stars event, to be held at the Auckland Domain on Saturday 13 November 2021 including an outline of proposed operations for the event (Attachment C).

24.    Walking Stars is a medium scale, alcohol free, annual event held in the Auckland Domain. The event is a sponsored walk which raises vital funds for cancer research. Cancer survivors, supporters and their families are invited to take part in the 21km half marathon route overnight.

25.    Typical attendance is around 5,000 people. The event requires two days for pack in, event execution and pack out as it takes place overnight.

26.    Table 1 shows the impact assessment that was carried out using the criteria in section 2.4 ‘Landowner Assessment Criteria’ of the Auckland Domain Events Operational Guidelines document.

Table 1: Impact assessment Cancer Society Walking Stars

 

Category

Impact Assessment

Public restrictions

Minimal impact

·    Event is ticketed; however, any members of public can purchase them as it a fundraiser for a not-for-profit.

·    Event is for the wider positive benefit to public and is aligned with the Auckland Council Events Policy 2013.

Utilise zones / expanse of area occupied

Minimal impact

·    Event will occur throughout the Auckland Domain. The participants will travel along footpaths and closed inner roads.

Duration and timing of event (including pack in and out time)

Medium impact

·      Pack in and out of the event is during the peak-use periods (Saturday/Sunday), 24 hours over two days. 

Values of area occupied

Minimal impact

·    The event will utilise the hard surface in front of the grandstand, resulting in no sport displacement.

·    Area being utilised is not near a significant cultural or historic heritage site or significant trees.

Pedestrian flows

Minimal impact

·    The event footprint will spread throughout the Auckland Domain however no fencing infrastructure will impede pedestrian movements.

Impact on public vehicle access

Significant impact

·    Vehicle access into and through the Domain is restricted by required road closure.

Infrastructure involved

Minimal impact

·    Some structures (Minimal self-supporting and weighted structures) to be placed on a small area of zone 1

Hanging objects

No Impact

Event vehicle movements

Minimal impact

·    Low number of event vehicles requiring access through grassed areas away from trees.

Access to power and water

Low impact

·    Access to on-site power and water supplies.

Amplified noise

Medium impact

·    Amplified music is core to the event - announcements of finishing and marshalling approx. 7.00pm – 10.00pm.

·    Noise limits must be consistent with permitted activities set out in the District Plan (Isthmus Section) or successive Auckland Unitary Plan. 

Use of water features

No impact

 

27.    An outline of proposed operations for the event is included as Attachment C.

28.    Staff recommend approving in principle for 2021, 2022 and 2023, landowner approval for the Cancer Society Walking Stars event scheduled to take place on the Auckland Domain.

Corporate Challenge 2021, 2022 and 2023

29.    Staff have received an event permit request for the annual Corporate Challenge event, to be held at the Auckland Domain on Wednesday 24 2021, including an outline of proposed operations for the event (Attachment D).

30.    The event is a low scale, ticketed, alcohol free and annual event to encourage workplaces to promote healthy lifestyles and build team relationships.

31.    Typically, attendance is approximately 1,100 people.

32.    Table 1 shows the impact assessment that was carried out using the criteria in section 2.4 ‘Landowner Assessment Criteria’ of the Auckland Domain Events Operational Guidelines document.

Table 1: Impact assessment Corporate Challenge

 

Category

Impact Assessment

Public restrictions

Minimal impact

·    Event is ticketed; however, any members of public can purchase them as it a fundraiser for a not-for-profit.

·    Event is for the wider positive benefit to public and is aligned with the Auckland Council Events Policy 2013.

Utilise zones / expanse of area occupied

Minimal impact

·    Event utilises a minor portion of Zone 1 for infrastructure. The participants will travel along footpaths and closed inner roads.

Duration and timing of event (including pack in and out time)

Minimal impact

·      Event is one day only and the use of Zone 1 including pack in and out time resulting in no sport displacement.

Values of area occupied

Minimal impact

·    The event will utilise the hard surface in front of the grandstand, resulting in no sports displacement.

·    Area being utilised is not near a significant cultural or historic heritage site or significant trees.

Pedestrian flows

Minimal impact

·    The event footprint will spread throughout the Auckland Domain however no fencing infrastructure will impede pedestrian movements.

Impact on public vehicle access

Significant impact

·    Vehicle access into and through the Domain is restricted by required road closure.

·    The road closures will be managed through an AT approved traffic management plan to ensure park surfaces are not adversely impacted, and through traffic and pedestrian safety is provided for.

Infrastructure involved

Minimal impact

·    Some structures (Minimal self-supporting and weighted structures) to be placed on a small area of Zone 1.

Hanging objects

No Impact

Event vehicle movements

Minimal impact

·    Low number of event vehicles requiring access through grassed areas away from trees.

Access to power and water

Minimal impact

·    Access to on-site power and water supplies.

Amplified noise

Minimal impact

·    Noise limits must be consistent with permitted activities set out in the Auckland Unitary Plan. 

Use of water features

No impact

 

33.    An outline of proposed operations for the event is included as Attachment E.

34.    Staff recommend approving in principle for 2021, 2022 and 2023, landowner approval for the Corporate Challenge event scheduled to take place on the Auckland Domain

Christmas in the Park 2021, 2022 and 2023

35.    Staff have received an event permit request for the annual Coca Cola Christmas in the Park event, to be held at the Auckland Domain on Saturday 11 December 2021 including an outline of proposed operations for the event (Attachment E).

36.    Christmas in the Park is a large scale, free entry, alcohol free, annual Christmas event held in the Auckland Domain.

37.    Attendance for the event has varied over the years and in 2020 was cancelled due to COVID-19. Typically it attracts between 40,000 – 100,000 on site depending on weather and other events that take place at the same time.

38.    Table 1 shows the impact assessment that was carried out using the criteria in section 2.4 ‘Landowner Assessment Criteria’ of the Auckland Domain Events Operational Guidelines document.

Table 1: Impact assessment Coca Cola Christmas in the Park

 

Category

Impact Assessment

Public restrictions

Minimal impact

·    Event is free for the public to attend and is aligned with the Auckland Council Events Policy 2013.

Utilise zones / expanse of area occupied

Significant impact

·    Event restricts the public from a significant portion of Zone 1 however the use of the other areas of the Domain can continue with no impact or minimal disturbance to the regular users.

Duration and timing of event (including pack in and out time)

Significant impact

·    Use of Zone 1 over 7 days for the event displaces sport.

·    Sports group will be consulted and if necessary, temporarily relocated to another site that can fit their needs.

Values of area occupied

Minimal impact

·    Area being utilised is not near a significant cultural or historic heritage site or significant trees.

Pedestrian flows

Minimal impact

·    Directing of pedestrians where paths are already formed

Impact on public vehicle access

Significant impact

·    Vehicle access into and through the Domain is restricted by required road closure.

Infrastructure involved

Medium impact

·    Heavily weighted structures, outside the dripline of trees.

Hanging objects

No Impact

Event vehicle movements

Medium impact

·    Event vehicles requiring access through grassed areas away from trees.

Access to power and water

Significant impact

·    Access to on-site power and water supplies.

Amplified noise

Medium impact

·    Amplified music and fireworks is core to the event.

·    Noise limits must be consistent with permitted activities set out in the Auckland Unitary Plan. 

Use of water features

No impact

 

 

 

 

39.    An outline of proposed operations for the event is included as Attachment E.

40.    Staff recommend approving in principle for 2021, 2022 and 2023, landowner approval for the Coca Cola Christmas in the Park event scheduled to take place on the Auckland Domain.

Tauākī whakaaweawe āhuarangi

Climate impact statement

41.    Minimising the potential climate impact of these events is a key consideration of the event permit process, in particular waste management requirements

42.    Coca Cola Christmas in the Park has the potential to increase climate impact due to the finale of their event being a ten-minute fireworks display.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

43.    The Event Facilitation team will consult with Auckland Transport, as per the event facilitation process, to ensure the road closures are adequate to support the events and minimise displacement of public and nearby residents.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

44.    Events can cause disruption to residents and surrounding businesses. The Auckland Domain Event Operational Guidelines outlines the minimum level of consultation with affected stakeholders.

45.    As part of the wider facilitation process, staff will seek feedback from the Waitematā Local Board on each specific event as more detailed information for each application becomes available.

Tauākī whakaaweawe Māori

Māori impact statement

46.    The Auckland Domain is a significant site for many iwis in the region. The Auckland Domain is a historic site of conflict and peace. The memorial on Pukekaroa and the displays and interpretation managed by the Auckland War Memorial Museum pay tribute to significant events for Māori and the importance of the site to mana whenua.

47.    Staff have not currently identified any significant impact for Māori in the event permit request for any of the events we are seeking approval for.

48.    The event organiser will consult with Mana Whenua through the facilitation process where required. Consultation will be conducted if a resource consent is required and/or the utilisation of Sites of Significance.

Ngā ritenga ā-pūtea

Financial implications

49.    The event facilitation process allows council to recover costs for remedial works that may be required following an event.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

50.    The event facilitation process is designed to mitigate the risk of having events in public open space.

 

51.    Although the committee may approve the event, further stakeholder consultation is required under the Trading and Events in Public Places Bylaw (2015). Event Facilitation staff will work with stakeholders including the Auckland Hospital to meet the requirements however, if one or more stakeholders’ requirements cannot be met the event may not be able to proceed.

52.    The events applications currently have tentative bookings for the domain. No conflicting sporting matches can be booked as a result.

53.    The Sports Parks Bookings Team would need to work with the relevant sporting bodies to determine if alternative locations can be found to accommodate the scheduled games.

Ngā koringa ā-muri

Next steps

54.    As part of the Trading and Events in Public Places Bylaw 2015, all events in public open space are required to have an event permit.

55.    The facilitation process outlines the series of steps to be completed for an event permit to be issued. This process is designed to ensure compliance, legality and ultimately a safe and enjoyable event.

56.    Stakeholder consultation and approval will be obtained through the facilitation process from various internal and external parties. This process aims to ensure the operational plans for the event presents the minimum amount of risk and disruption possible to the land and local communities.

57.    Stakeholders who are requested to either approve the event or provide feedback may include but is not limited to:

-     Auckland Transport (Streetscapes, Special Events and Public Transport)

-     Auckland Council Community Facilities

-     Auckland Council Environmental Health (Noise)

-     Auckland Transport Harbour Master

-     Auckland Council Heritage

-     Auckland Council Resource Consents

-     Auckland Council Waste Solutions

-     Auckland Council Animal Management

-     Auckland Council Bylaws

-     Auckland Council Alcohol Licensing

-     Auckland Council Building Consents

-     Auckland Council Health & Safety

-     Auckland Council Street Trading 

-     Civil Aviation Authority

-     Civil Defence

-     Auckland Hospital

-     NZ Police

-     Fire and Ambulance

-     Local Businesses and Residents.

58.    Following receipt of all relevant approvals required, the Event Facilitation team will issue a permit for the events. This process will be repeated annually, no matter how many years Domain Committee approval is given.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Auckland Domain Committee Quarterly Report - Auckland Domain Event Schedule 1 July 2021- 30 June 2022

21

b

Auckland Domain Committee Event Proposal - Pink Ribbon Walk

23

c

Auckland Domain Committee Event Proposal - Cancer Society Walking Stars

29

d

Auckland Domain Committee Event Proposal - Corporate Challenge

35

e

Auckland Domain Committee Event Proposal - Coca Cola Christmas In The Park

39

      

Ngā kaihaina

Signatories

Author

Lisa Kent - Team Leader Event Facilitation (Central)

Authorisers

Justine Haves - General Manager Service Strategy and Integration

Martin van Jaarsveld - Manager Community Parks & Places

 


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14 June 2021

 

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14 June 2021

 

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Auckland Domain Committee

14 June 2021

 

Three Year Regional Work Programme for the Auckland Domain

File No.: CP2021/07906

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To seek endorsement on the draft Community Facilities Regional Work Programme for the Auckland Domain 2021 – 2024.

Whakarāpopototanga matua

Executive summary

2.      This report sets out the proposed Community Facilities Regional Work Programme 2021 - 2024 for the Auckland Domain.

3.      Endorsement of the work programmes and associated budgets is sought for the 2021/2022 financial year, and endorsement in principle of the subsequent two financial years of 2022/2023 and 2023/2024.

4.      The Community Facilities Auckland Domain draft work programme was workshopped with the Parks, Arts, Community and Events Committee in March 2021 and key projects include:

·    Wintergarden seismic remediation and renewal

·    Lighting upgrade

5.      The regional work programme will be presented to the Parks, Arts, Community and Events Committee on 8 July 2021 for approval.

 

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a)      endorse the proposed Community Facilities Regional Work Programme for the Auckland Domain 2021 – 2024 as set out in Attachment A to this report

 

Horopaki

Context

6.      The Auckland Domain Community Facilities work programme is allocated funding from the regional renewals and developments programme budget.

7.      Regional work programmes are presented to the Parks Arts Community and Events (PACE) Committee for approval each year. The 2021–2024 Community Facilities Regional Work Programme for the Auckland Domain, detailed in the Attachment A, sets out the projects to be delivered by Community Facilities. Any resolutions of the Auckland Domain Committee relating to the work programme will be considered in any recommendation and provided verbatim to the PACE Committee.

8.      The projects identified in the work programme have been prioritised for investment based on a combination of feedback through workshops, Committee LTP priorities, asset condition assessments and key stakeholder input.

Tātaritanga me ngā tohutohu

Analysis and advice

9.      The proposed work programme is made up of activities continuing from previous financial years and new initiatives.

10.    The Auckland Domain three-year work programme includes the following renewal projects;

·    Wintergardens seismic remediation and renewal

·    Lighting renewal in the domain

·    Band rotunda renewal

·    Grandstand renewal

·    Wintergarden boiler renewal

11.    Budget allocations within the work programme are best estimates only. Project costings are subject to change and refinement as projects progress through the design and delivery process. Greater clarity will be determined around the specific work required and the cost of delivery of that work once the details are defined.

Tauākī whakaaweawe āhuarangi

Climate impact statement

12.    Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan provides a roadmap to a zero-emissions, resilient and healthier region that is better connected to our environment and able to thrive in the face of ongoing change and disruption.

13.    The delivery of activities in the proposed work programme will contribute to the objectives of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan. Key considerations include:

·    Maximum upcycling and recycling of old material

·    Installation of energy efficiency measures

·    Building design to ensure the maximum lifetime and efficiency of the building is obtained

·    Lifecycle impacts of construction materials (embodied emissions)

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.    The 2021-2024 Community Facilities regional work programme has been developed in consultation with other council departments such as Parks Sports and Recreation and Operational Teams. The intent is to improve the integration of our advice to the committee and overall to improve the quality of advice through collaboration and understanding across departments.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.    Members of the Waitemata local board who sit on the Domain committee have provided feedback on the LTP priorities.

16.    Community facilities and open spaces provide important community services to the people of the local board area. They contribute to building strong, healthy and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

Tauākī whakaaweawe Māori

Māori impact statement

17.    The Community Facilities work programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. When developing and delivering work programmes consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions.

18.    Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori.

19.    Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

20.    The PACE Committee have responsibility for the regional renewals and development capital expenditure budgets. These fund the Auckland wide network of Regional Parks including areas allocated to farming activities, the Auckland Botanic Gardens, Auckland Domain, Auckland Cemeteries, Holiday Parks, and street gardens.

21.    Funding for projects on the Pukekawa Auckland Domain also utilise funding provided by the Waitemata Local Board. Funding of the pathway projects is subject to confirmation of funding availability. If funding is allocated from the local transport fund, the pathway projects will be added to the capital works programme.

22.    Table 1 summarises the relevant budgets and proposed allocation.

Table 1: Budget allocation

Regional park network

2021/2022

2022/2023

2023/2024

Consolidated regional renewal budget

$9,020,000

$9,050,000

$9,400,000

Consolidated regional development budget

$900,000

$900,000

$1,900,000

Allocation – Pukekawa Auckland Domain

$2,312,167

$1,492,290

$400,000

 

23.    The proposed work programme can be accommodated within the available regional budgets. Approval of the work programme does not have significant financial implications, unless projects experience a significant overspend or underspend.

24.    Regular updates on the delivery of the programme will be provided to the committee. These updates will identify progress of all projects and potential amendments to the approved programme including changes to budget allocation and timing.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.    Staff consider that the proposed work programme is deliverable within existing resources. Delivery progress will be monitored through the year. Any resourcing challenges arising will be brought to the Committee’s attention alongside consideration of implications and options to address challenges.

26.    The COVID-19 pandemic could have a further negative impact on the delivery of work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.

Ngā koringa ā-muri

Next steps

27.    Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2022.

28.    Where the work programme identifies further decisions and milestones for each activity, or should there be any changes to regional programmes that affect the work programme, these will be reported to the Auckland Domain Committee when appropriate.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Auckland Domain Work Programme

49

     

Ngā kaihaina

Signatories

Author

Martin van Jaarsveld - Manager Community Parks & Places

Authoriser

Mace Ward - General Manager Parks, Sports and Recreation

 


Auckland Domain Committee

14 June 2021

 

PDF Creator

 


 


Auckland Domain Committee

14 June 2021

 

Parking Plan - 100 Stanley Street Grafton

File No.: CP2021/07893

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To seek endorsement from the Committee on the proposed parking restrictions at the Grafton Mews car park (100 Stanley Street).

Whakarāpopototanga matua

Executive summary

2.      The car park agreement with the Auckland Bowling club that allows them to manage and use the Grafton Mews car park expires the end of June 2021. This carpark comprises of approximately 75 parking spaces, seven of which sit within the club’s leased area.

3.      The plan is for Auckland Transport (AT) to take over the management of the car park after June 2021. AT consulted on the proposed parking plan early 2020, after which it was approved by the AT Traffic Control Committee.

4.      The bowling club has requested a license over 15 car parks within the Grafton Mews carpark for bowling club purposes when the car park agreement expires. The license application was however declined by the Waitemata local board.

5.      An alternative solution is to amend the original AT parking plan as follows to accommodate the needs of the bowling club while addressing the commuter parking issue;

·    Paid parking Monday to Friday between 8am and 5pm excluding public holidays

·    Free parking over weekends and public holidays, with P180 time restrictions

6.      The amendment of the parking plan as per the above parking restrictions will be subject to approval by the AT Traffic Control Committee.

 

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a)      endorse the following parking restrictions at the Grafton Mews carpark at 100 Stanley Street:

i)             Paid parking Monday to Friday between 8am and 5pm excluding public holidays

ii)            Free parking over weekends and public holidays, with P180 time restrictions

 

Horopaki

Context

7.      The main driver for implementing paid parking is to address commuter parking displacing access to parking for Domain users.

8.      In response to a request from the Committee during 2018, AT prepared a parking plan for the Grafton Mews car park, which included paid parking restrictions (refer to the high-level plan below).

 

 

8 spaces in road reserveTotal 72 paid parking and 3 mobility spaces 1 Mobility space28 spaces2 spaces Extend NSAAT8 spaces2 Mobility spaces11 spaces4 spaces removedProposed Parking machineExtent of area13 spaces2 spaces Pay machines                                                                                                                                          

 

9.      After public and stakeholder consultation early 2020, the AT Traffic Control Committee approved the Grafton Mews parking plan with the following parking restrictions;

·    Paid parking 8am-6pm Monday to Sunday including public holidays.

·    A paid parking fee of $2 per hour for the first 2 hours rising to $4 per hour

10.    The above parking restrictions would however not meet the needs of the bowling club, as they generally need access for their members from 5pm weeknights, and during weekends and public holidays. It is for this reason that the bowling club initially requested a license over 15 car parks for their exclusive use. After the request for a license was declined by the Waitemata local board, an alternative solution was explored with the club.

11.    It is proposed to amend the parking restrictions in the original parking plan as follows to better meet the needs of the bowling club while addressing the commuter parking issue;

·    Paid parking 8am-5pm Monday to Friday excluding public holidays

·    Free parking over weekends and public holidays, with P180 time restrictions

 

Tātaritanga me ngā tohutohu

Analysis and advice

12.    It is important that the parking plan and associated parking restrictions address the commuter parking issue, which is the key driver for the paid parking plan implementation. A secondary outcome is to ensure that the parking plan address the needs of the Auckland bowling club, which is located adjacent to the subject carpark.

13.    Several options were considered and discussed with the bowling club and AT.  Reducing the paid parking timeframes Monday to Friday between 8am and 5pm is the preferred option as it would address commuter parking while meeting the needs of the bowling club. 

14.    A key consideration is whether to have unrestricted or time limited parking over weekends and public holidays. This is discussed below.

Unrestricted parking

15.    Under this option, parking would be free and unrestricted over weekends and public holidays.

16.    AT has highlighted the following potential risks with unrestricted parking;

·    Free and unrestricted parking during weekends would be on a first come first serve basis. There could thus be occasions where no parking is available for bowling club or Domain users.

·    Free and unrestricted parking during weekends would be inconsistent with the remainder of the Domain, which has P180 restricted parking.

17.    Another potential risk with unrestricted parking is that the carpark could be filled by non-park users such as campervans and commercial vehicles over weekends. This is often an issue at carparks that are in parks and near the motorway, such as Hooten Reserve in Albany.

P180 time limited parking (Preferred)

18.    P180 restricted parking would have the following benefits;

·    Consistent with the rest of the Domain.

·    Enable AT to better manage the parking.

·    Reduce the risk of the carpark being used by non-park over weekends.

·    It would still meet the needs of the bowling club.

19.    The bowling club is supportive off the proposed parking restrictions, which includes time limited parking over weekends and public holidays.

 

Tauākī whakaaweawe āhuarangi

Climate impact statement

20.    The proposed parking restrictions will have no additional impact on climate change. There is no impact on Green House gas emissions as the proposal does not introduce any new source of emissions.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21.    The carpark will be managed by Auckland Transport (AT) as a paid parking area. AT staff support the proposed parking restriction, which is subject to the AT Traffic Control Committee approval.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

22.    While the Waitematā Local Board declined the parking license to the bowling club, they support the parking restrictions proposed in this report.

Tauākī whakaaweawe Māori

Māori impact statement

23.    This proposal seeks to improve access to facilities for all Aucklanders, including Māori living in the Waitemata Local Board and wider areas.

Ngā ritenga ā-pūtea

Financial implications

24.    The net revenue from the paid parking will be available for Domain projects and programmes.

25.    The cost of potential litigation, if the proposal is not supported, has not been assessed.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.    The transition of the carpark management from the bowling club to AT could cause some confusion. Clear signage will be essential to manage this transition.

27.    There is a risk of litigation if this matter is not resolved.

Ngā koringa ā-muri

Next steps

28.    Final approval from the AT Traffic Control Committee before the parking plan will be implemented around July / August 2021.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

Martin van Jaarsveld - Manager Community Parks & Places

Authoriser

Mace Ward - General Manager Parks, Sports and Recreation

 


Auckland Domain Committee

14 June 2021

 

Auckland Domain - General and Financial Update

File No.: CP2021/08002

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To provide the Auckland Domain Committee with an update on the work programme and recent activities in the Domain.

Whakarāpopototanga matua

Executive summary

2.      The parking in front of the museum was removed on 8 June 2021, along with the installation of trial gates at the Titoki Street carpark.

3.      The delivery of this year’s work programme is progressing well, with most of the projects and programmes completed.

4.      The Wintergardens has been awarded a 5-star Garden of National Significance rating by the New Zealand Gardens Trust, noting in particular ‘the continued attainment and high quality in the perennial border on the north side of the building – one of Auckland’s gems”. The next star rating review will take place in November this year.

5.      Stage two of the Auckland Tennis redevelopment works are planned to commence in February 2022.

6.      These activities, along with a range of other developments, are discussed in more detail in the report.

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a)      receive the Auckland Domain – general and financial update report.

Horopaki

Context

Update on the Current Year Work Programme

7.      The following table shows the budget allocation and year to date expenditure of the Auckland Domain FY20/21 capital work programme.

Project

Budget Source

Budget allocation

YTD Expenditure $

Wintergarden renewal

ABS Capex - Regional Renewal and Seismic Strengthening

$6,048,000 over 3 years

$832,838

Sportsfields renewal - Install 8 new concrete cricket wickets

ABS: Capex Development and ABS Capex - Regional Renewal

$203,819

$203,819

Trial gates to address commuter parking

Waitemata Local Board - Parnell Parking Fund

$16,781

$15,982

New pathway connections designs

Waitematā Local Board's AT Capital Transport Fund

$70,000

$35,617

New carpark on Kiosk Road

Waitematā Local Board - Parnell Parking Fund

$30,000

$2,067

 

8.      The following table gives a brief summary of the progress of the capital work programme projects as well as other initiatives that are to be delivered this financial year.

 

Project

Update

Status

Wintergarden renewal

This project, which will be delivered over three financial years, is on track. Specific site updates are: -

1.   Scaffold internally, protections and site set up all completed.

2.   Scaffold externally and shrink-wrap completed.

3.   Rotted shelves cleared and ponds cleaned out.

4.   Cast iron goods ordered - awaiting delivery dates.

5.   Glazing bars and glass ordered – awaiting confirmation of delivery dates.

6.   Timber casements removed from lantern to offsite workshop for repair, reglazing and repainting.

7.   Repair to existing steel roof currently in progress. 

8.   Drainage investigation started.

On track

Install 8 new concrete cricket wickets

The installation of eight new cricket wickets and removal of two concrete wickets have been completed.

Completed

Trial gates to address commuter parking

Trial gates have been installed at the Titoki Street car park. Ongoing monitoring will be a key focus over the coming year to ensure that we measure the success or otherwise of the trial gates. Monitoring will include a traffic and parking impact assessment, as well as through observations and public feedback.

Completed

New pathway connections designs

This project, which is funded by the Waitemata local board Capital Transport fund, includes the design of the following four pathways;

·    connection from the Titoki Street carpark to Football Road footpath.

·    connection from the corner of the Winter Garden through to The Crescent.

·    connection from Centennial Path to Grafton Mews.

·    connection from Parnell Station to Lovers Lane.

The local board confirmed that the connection between the Parnell Railway Station and the Domain and Museum is the first priority.

The concept designs for the pathways have been completed and the detailed design for the Parnell station connection is on track. The other three pathways are fully or partly located within the road reserves, which means the designs are subject to AT feedback and approval. The detailed designs for these three paths are underway but will take longer to complete.

The delivery of the paths is subject to funding in future years.

Largely on track

New carpark on Kiosk Road

This project included the concept design only. The high-level concept design and rough order of costs have been completed. The implementation of this carpark is currently unfunded and will likely be in the latter years of the LTP to better align with the future nature playground project.

Completed

Greenflag Award

The Auckland Domain is one of 24 parks across New Zealand to receive a Green Flag Award for 2020. The Green Flag Award recognises and rewards parks and green spaces providing high quality and innovative recreational experiences for our communities. The award sets a benchmark standard for recreational outdoor spaces worldwide. Parks are awarded based on a criterion marked by experienced Green Flag Award judges throughout the country

Completed

Implement AT parking plan at Grafton Mews carpark

A proposal to allocate 15 car parks to the bowling club through a license was declined by the Waitemata Local Board. An alternative solution has been identified. This includes amending the AT parking plan and associated parking restrictions, which are discussed further in a separate report. AT will implement the parking plan once the new parking restrictions are approved.

On track

Garden of Humanity landowner consent

The Committee granted landowner consent subject to conditions at their March 2021 meeting. The Holocaust Memorial Trust is currently preparing the resource consent application.

Completed

Increase volunteer activities

A community volunteer event took place during May. Around 20 volunteers took part in a mulching event. This was in addition to the pest animal control that are undertaken by volunteers.

Completed

Repaint grandstand

Contractors undertaking the scoping identified more substantial renewal works than the budget allowed. The project is going to be revised and moved into the 2021-22 renewals programme. This renewal project will include painting.

Cancelled and being moved into renewals programme

Pipe repairs at the Millennium Tree

The pipes have been washed out and is in working order. It may be added to the renewal programme in future years.

Completed

Investigation on the Pond aeration device - Duckponds

Options for the supply and installation of aeration devices are being investigated. The replacement of the aeration devise is planned for the next financial year.

On track

Duck Pond gardens

The garden re-vamp is ongoing and is being carried out through general maintenance.

Completed

Japanese walkway and garden

In December 2020 the red Japanese bridge was closed off due to rotting timber supports. The bridge was removed in late December and a replacement installed in early January.

Completed

Parking removal project

The parking in front of the museum have been removed on 8 June.

Completed

 

 

Annual Work Programme for Financial Year 2021/22

9.      The following key capital and operational projects, programmes and initiatives are planned for the next financial year;

·    Wintergarden renewal project – continue the wintergarden renewal and seismic work, which is a three-year project.

·    Trial gates monitoring – This will include a traffic and parking impact assessment, observations and assessment of public feedback.

·    Greenflag award renewal – To retain the current greenflag status, another review is planned for the next financial year.

·    Grafton Mews parking plan implementation – Implement paid parking at the Grafton Mews carpark.

·    Volunteer activities – Continue to increase volunteer activities and engagement in the Domain.

·    Wintergarden display security – Continue to improve the security of displays.

·    Pond aeration device – Replace the aeration device at the Duckponds.

·    Caretaker cottage investigation – assess options on the future of the caretaker cottage, including a heritage assessment.

·    Pipe renewal at the Millennium tree.

10.    Additional operational projects may be identified during the next financial year. These will be added to the programme.

11.    Officers will update the committee on progress on the work programme throughout the next financial year. 

Operations and maintenance

12.    Since seismic strengthening work has begun on the Wintergardens Temperate house, we arranged for the flora displays that would feature inside the temperate house to be relocated out into the courtyard. This was to ensure visitors to the Domain would still be welcomed by the stunning floral displays while the temperate house is renovated. The displays have proven very popular and have stood up well to the exposed conditions.

     

 

13.    Community Facilities senior ecological specialist worked with a contractor to reduce the number of geese within the domain from 30 down to four. The large number of geese was fouling pathways and damaging grass and garden areas. The remaining four is significantly more manageable for the space and controls are in place to addle eggs to ensure the population does not reach 30 again.

14.    Staff worked with Civic event organisers to facilitate ANZAC day commemorations at Auckland Domain. Wet weather leading up to the event meant parking on the sportsfields had to be managed and areas of parking reduced to protect the fields. Following the commemorations there was minimal damage and no repairs were required to the turf.

Parking Changes

15.    The parking in front of the museum were removed on 8 June 2021.

16.    The temporary gates for the Titoki St carpark were installed with the signs that outline the gates operating hours.   

Communications

17.    A communications plan was prepared to ensure stakeholders and Domain users are aware of the parking changes being introduced.  

18.    These communications included:

·    Temporary signs displayed at the Titoki St carpark and on current parking sign poles along Cenotaph Rd and the Museum Circuit.

·    Flyers distributed on cars parked.

·    Emails to key stakeholders.

·    Online OurAuckland article.

·    Existing website information on the Auckland Domain page.

19.    Councillor Coom is the spokesperson for this project.

Monitoring

20.    The introduction of the gates in the Titoki Street carpark is a trial to determine whether these are effective in managing the high use of this parking area by commuters or long stay parkers.  To monitor the effectiveness of this tactic the following will be undertaken:

·    Technical analysis – through spot checks on a weekly basis for the first month and a follow up parking survey within 2 to 3 months, so around September.

·    Perception analysis – determining whether people perceive these changes have resulted in improved availability. It has been proposed that museum visitors could be engaged in quick survey. This could also be determined by any public feedback received by council. 

21.    The results of any monitoring will be reported to the committee. 

Car Parking Infringement Fees

22.    As resolved by the Committee, the chair sent a letter to the Ministry of Transport during May, requesting a review of the parking infringement fees in the Domain.

23.    In the letter, the Ministry was requested to recognise the need to update the regulations that set this fine schedule with some urgency. 

24.    It is considered that an increase in parking fines would go some way to addressing the high use of the Domain by long stay parkers.

25.    The Ministry replied to the request on 26 May 2021 (letter attached as Attachment A).

 

26.    The letter outlines that the Ministry is progressing work on an ‘Effective Transport Financial Penalties Policy Framework’. The Framework is designed to support better logic, rationale and consistency in setting transport-related financial penalty levels, and to better link penalty levels to the severity and likelihood of resulting harm. Should changes to parking infringement levels be needed, the Framework will provide a sound approach to help set penalties at appropriate levels to support deterrence.

Auckland Domain Volunteer Activities

Animal Pest Control

27.    Around 20 volunteers regularly check possum and rodent traps throughout the ‘natural bush’ areas in the northern part of the Domain.  There are generally two periods of trapping each year:

·    Early March to the end of June

·    Early August to mid-December

28.    The latest available data show that since trapping began in 2007 volunteers have caught approximately 850 possums, 1,200 rodents, as well as around 50 hedgehogs. 

29.    Following a successful volunteer recruitment drive at the end of 2015 the number of trap lines was doubled from two to four in early 2016.  This led to an increase in the number of volunteers and took the total number of rat and possum traps in the park to approximately 90. 

30.    Overall, the animal pest control programme at the Auckland Domain continues to be an engaging and sustainable way for volunteers to be actively involved in helping to protect the biodiversity values of the park.

Tree Mulching Event

31.    In late May 2021 a volunteer tree mulching event took place at the Domain, facilitated by AIM Services and the Community Park Ranger.  Twelve volunteers from Conservation Volunteers NZ and a few of the regular animal pest control volunteers successfully mulched around 30 mature trees in an area between the AIMS depot and Domain Drive. 

 

 

Tennis Auckland - Redevelopment

32.    Following the successful completion of the first stage of the redevelopment of the Tennis Auckland facility located within Auckland Domain, planning of the detailed design work for the second stage is well underway. Designs will follow the concepts presented to the committee in 2017-2018.

33.    The committee has previously considered and approved the redevelopment works, largely comprising new and additional seating, but also upgraded toilet and press facilities.  The planned work has also received the necessary resource consent and approval of Council (in its capacity as landowner/landlord).

34.    Stage two works were delayed, primarily due to the impacts of the current pandemic, but are now scheduled to commence in February 2022 with completion planned to enable the January 2023 tournament to proceed.

Tātaritanga me ngā tohutohu

Analysis and advice

35.    This is an update report and/or follows on from comprehensive reporting where analysis and advice has previously been provided to guide decisions.

Tauākī whakaaweawe āhuarangi

Climate impact statement

36.    Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan provides a roadmap to a zero-emissions, resilient and healthier region that is better connected to our environment and able to thrive in the face of ongoing change and disruption.

37.    The delivery of activities in the proposed work programme will contribute to the objectives of Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan. Key considerations include:

·    Maximum upcycling and recycling of old material

·    Installation of energy efficiency measures

·    Building design to ensure the maximum lifetime and efficiency of the building is obtained

·    Lifecycle impacts of construction materials (embodied emissions)

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

38.    This report largely reflects ’business as usual’ operational activities and is considered to be in line with council group activities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

39.    There are no impacts on local boards arising specifically from this report.

Tauākī whakaaweawe Māori

Māori impact statement

40.    The Community Facilities work programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. When developing and delivering work programmes consideration is given to how the activities can contribute to Māori well-being, values, culture and traditions.

41.    Karanga Atu! Karanga Mai! relationship approach responds to Māori aspirations and delivers on council’s statutory obligations and relationship commitments to Māori.

42.    Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

43.    This is an information report and while most of the activities have funding associated with them the report relates to implementation of activities within budget or proposals that will be considered in a future report.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44.    There are no substantive risks identified at this point in time.

45.    Projects discussed in this report are subject to operational health and safety plans. This includes a process for incident and near-miss reporting, and these will be reported to the committee where they have occurred.

Ngā koringa ā-muri

Next steps

46.    Ongoing operational and work programme delivery.

 


 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Letter – Ministry of Transport

65

     

Ngā kaihaina

Signatories

Author

Martin van Jaarsveld - Manager Community Parks & Places

Authoriser

Mace Ward - General Manager Parks, Sports and Recreation

 


Auckland Domain Committee

14 June 2021

 

PDF Creator


Auckland Domain Committee

14 June 2021

 

Summary of Auckland Domain Committee information memoranda, workshops and briefings (including the Forward Work Programme) -  14 June 2021

File No.: CP2021/08090

 

  

Te take mō te pūrongo

Purpose of the report

1.      To note the progress on the forward work programme appended as Attachment A.

2.      To receive a summary and provide a public record of memoranda, workshop and briefing papers that may have been held or been distributed to Auckland Domain Committee members.

Whakarāpopototanga matua

Executive summary

3.      This is a regular information-only report which aims to provide greater visibility of information circulated to Auckland Domain Committee members via memoranda/workshops and briefings or other means, where no decisions are required.

4.      The following workshops/briefings have taken place:

Date

Workshop/Briefing

17/05/21

Workshop

 

5.      Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary.  Auckland Domain Committee members should direct any questions to the authors

Ngā tūtohunga

Recommendation/s

That the Auckland Domain Committee:

a)      note the progress on the forward work programme appended as Attachment A of the agenda report.

b)      receive the Summary of Auckland Domain Committee information memoranda, workshops and briefings – 14 June 2021.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Forward Work Programme - June 2021

69

b

Workshop notes - 17 May 2021

73

     

Ngā kaihaina

Signatories

Author

Sonja Tomovska - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

Martin van Jaarsveld - Manager Community Parks & Places

 


Auckland Domain Committee

14 June 2021

 

 

Auckland Domain Committee
Forward Work Programme 2021

This committee deals with policy and landowner decision-making that relates to the Auckland Domain. The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference

 

 

Area of work and Lead Department

Reason for work

Committee role

(decision and/or direction)

Expected timeframes

Highlight the month(s) this is expected to come to committee in 2021

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

General Update

To inform the committee on progress of delivery of the work programme and update on general operational matters of interest. This includes.

·    Renewals

·    Maintenance

·    Project delivery

·    Volunteer activities

Progress report for the committee’s information and update.

 

Progress to date:

General update reports on this financial year’s work programme have been given at the following meetings;

17 August 2020
Link to decision

9 November 2020
Link to decision

8 March 2021
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

LTP work programme priorities

Prioritise the strategic projects in the Auckland Domain for the next 10 years. Funding will then be allocated to priority projects as it becomes available.

To approve the prioritisation of the work programme.

 

Progress to date:

A workshop was held with the committee on 15 February 2021 to discuss the priorities.

8 March 2021
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

Landowner approval - Garden of Humanity memorial

The Auckland Holocaust Memorial Trust is proposing to install a memorial called the ‘Garden of Humanity’ at the Fairy Pond within the Auckland Domain.

 

To consider granting landowner consent for the Garden of Humanity memorial

 

Progress to date:

Public input from Auckland Holocaust Memorial Trust 30 November 2017
Link to tabled documents

Decision for staff to work with Trust and for Trust to submit design options 30 November 2017
Link to decision

Update on the project to the Auckland Domain Committee August 2020
Link to decision

8 March 2021
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

Grafton Mews carpark – Auckland Bowling club parking request

A proposal from the Auckland bowling club for exclusive use of 15 additional parking spaces.

To consider endorsing a license for 15 parking spaces at the Grafton Mews carpark.

 

Progress to date:

A workshop was held with the committee on 15 February 2021 to discuss the proposal from the bowling club.

8 March 2021
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Landowner approval – Parnell railway station underpass

Auckland Transport have applied for landowner approval to undertake works within 24 Nicholls Lane, Parnell which is owned by council. The works are part of a joint project between Auckland Transport and Summerset Villages (Parnell) Limited to construct an underpass beneath Parnell railway station at the northern end, to connect Heather Street in Parnell with an existing path within the Auckland Domain.

Request the endorsement of the Auckland Domain Committee for the landowner approval application from Auckland Transport to undertake works within 24 Nicholls Lane, Parnell related to the Parnell railway station underpass.

 

Progress to date:

This proposed underpass was discussed on 15 February 2020 at a committee workshop as part of the pathway projects.

8 March 2021
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Public feedback on proposal to amend the Alcohol Control Bylaw 2014

 

To enable the Auckland Domain Committee to provide its views on public feedback to the proposal to amend the Alcohol Control Bylaw 2014 relating to Pukekawa / Auckland Domain, staff have prepared summary and deliberation reports.

 

To seek views on public feedback to the proposal to amend Te Ture ā-Rohe Whakararata Waipiro / the Alcohol Control Bylaw 2014 relating to Pukekawa / Auckland Domain before a final decision is made.

Progress to date:

8 March 2021
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Events policy

An updated event approval form for the Auckland Domain, with a focus on te reo and zero waste principles.

To consider the updated event approval policy for the Domain.

 

Progress to date:

Committee requested an updated event/ landowner approval/policy form for the Auckland Domain 17 November 2020
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Accessibility Improvement programme (AIP)

An investigation of options to extend pathway connections and safety for walking and cycling in the Domain using interim low cost intervention.

Communication on AIP programme / parking removals, road closure, path connections

Report back on trials

 

To consider interim measures to extend pathway connections.

Update on communications / approval for rollout timeframe and messages.

 

Progress to date:

Requested staff investigate options to extend pathway connections and safety for walking and cycling in the Domain using interim low cost interventions such as painted pathways on the existing carriageway, consistent with the Master Plan 17 November 2020
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

Events

All events within committee delegation (also updates if available with decision reports – otherwise updates to go in general update)

To consider landowner approvals for events within the Domain.

 

Progress to date:

Auckland Domain Event Approvals from 1 July 2020 to 30 June 2021
Link to decision

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 



Auckland Domain Committee

14 June 2021

 

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