I hereby give notice that an ordinary meeting of the Appointments and Performance Review Committee will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 15 June 2021

2.00pm

Room 1, Level 26
135 Albert St
Auckland

 

Kōmiti Mō Te Kopou Me Te Arotake

Whakatutukitanga / Appointments and

Performance Review Committee

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Hon Phil Goff, CNZM, JP

 

Deputy Chairperson

Cr Christine Fletcher, QSO

 

Members

Cr Josephine Bartley

 

 

Cr Pippa Coom

 

 

Cr Chris Darby

 

 

Cr Alf Filipaina

 

 

Cr Richard Hills

 

 

Cr Desley Simpson, JP

 

 

IMSB Chair  David Taipari

 

Ex-officio

Deputy Mayor Cr Bill Cashmore

 

 

(Quorum 4 members)

 

 

 

Duncan Glasgow

Kaitohutohu Mana Whakahaere /

Governance Advisor

 

10 June 2021

 

Contact Telephone: (09) 890 2656

Email: duncan.glasgow@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 



Terms of Reference

 

Responsibilities

 

The Appointments and Performance Review Committee is established to:

 

1.    review the chief executive’s performance and recommend to the Governing Body the terms and conditions of the CE’s employment including any performance agreement measures and annual remuneration

2.    make appointments to Council-Controlled Organisations (CCOs), Council Organisations (COs) and exempt CCOs and COs, with the exception of Ports of Auckland Limited and Auckland International Airport Limited

3.    receive updates on appointments to the council organisations, Ports of Auckland Limited and Auckland International Airport Limited, as well as any relevant updates on shareholder voting undertaken at Auckland International Airport Limited annual general meetings

4.    approve policies relating to the appointment of directors and trustees to CCOs and COs.

 

Powers

 

All powers necessary to perform the committee’s responsibilities.

Except:

(a)        powers that the Governing Body cannot delegate or has retained to itself (section 2)

(b)        where the committee’s responsibility is limited to making a recommendation only

(c)        the power to establish sub-committees.


Exclusion of the public – who needs to leave the meeting

 

Members of the public

 

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

 

Those who are not members of the public

 

General principles

 

·         Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

·         Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

·         Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

·         In any case of doubt, the ruling of the chairperson is final.

 

Members of the meeting

 

·         The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

·         However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

·         All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

 

Independent Māori Statutory Board

 

·         Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

·         Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

 

Staff

 

·         All staff supporting the meeting (administrative, senior management) remain.

·         Other staff who need to because of their role may remain.

 

Local Board members

 

·         Local Board members who need to hear the matter being discussed in order to perform their role may remain.  This will usually be if the matter affects, or is relevant to, a particular Local Board area.

 

Council Controlled Organisations

 

·         Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

 

 


Appointments and Performance Review Committee

15 June 2021

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Apologies                                                                                                                        7

2          Declaration of Interest                                                                                                   7

3          Confirmation of Minutes                                                                                               7

4          Petitions                                                                                                                          7  

5          Public Input                                                                                                                    7

6          Local Board Input                                                                                                          7

7          Extraordinary Business                                                                                                8

8          Appointments and Performance Review Committee Forward Work Programme - 15 June 2021                                                                                                                        9

9          Board appointments and reappointments for Council Controlled Organisations and Auckland Regional Amenities Funding Board                                                         15

10        Open Process Report for Proposed Chief Executive Performance Objectives for FY22-24                                                                                                                         21

11        Consideration of Extraordinary Items

PUBLIC EXCLUDED

12        Procedural Motion to Exclude the Public                                                                 23

C1       CONFIDENTIAL: Consideration of reappointments for directors of Auckland Council's Controlled Organisations                                                                          23

C2       CONFIDENTIAL:  Reappointment of directors to Community Education Trust Auckland and Māngere Mountain Education Trust                                                 23

C3       CONFIDENTIAL: Appointments to the board of Auckland Unlimited                   23

C4       CONFIDENTIAL: Appointments to the Auckland Regional Amenities Funding Board                                                                                                                                       24

C5       CONFIDENTIAL: Proposed Chief Executive Performance Objectives FY22-24   24


1          Apologies

 

At the close of the agenda no apologies had been received.

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Confirmation of Minutes

 

That the Appointments and Performance Review Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 4 May 2021, including the confidential section, as a true and correct record.

 

 

4          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

5          Public Input

 

Standing Order 7.7 provides for Public Input.  Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.  A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

 

At the close of the agenda no requests for public input had been received.

 

 

6          Local Board Input

 

Standing Order 6.2 provides for Local Board Input.  The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time.  The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak.  The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

 

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

 

At the close of the agenda no requests for local board input had been received.

 


 

 

7          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local  authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Appointments and Performance Review Committee

15 June 2021

 

Appointments and Performance Review Committee Forward Work Programme - 15 June 2021

File No.: CP2021/07132

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To note the progress on the forward work programme appended as Attachment A.

Whakarāpopototanga matua

Executive summary

2.       This committee deals with making appointments and approving policies to Council-Controlled Organisations (CCOs), Council Organisations (COs) and exempt CCOs and COs, with the exception of Ports of Auckland Limited (POAL) and Auckland International Airport Limited (AIAL).

3.       The committee also reviews and make recommendations to the Governing Body in relation to the chief executive’s employment. Additionally, the committee is also responsible for receiving updates to the council organisations, POAL and AIAL.

4.       This forward work programme covers the period February 2021 to December 2021.

 

Ngā tūtohunga

Recommendation/s

That the Appointments and Performance Review Committee:

a)      note the progress on the forward work programme appended as Attachment A of the agenda report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Forward Work Programme

11

      

Ngā kaihaina

Signatories

Author

Duncan Glasgow - Kaitohutohu Mana Whakahaere / Governance Advisor

Authoriser

Phil Wilson - Governance Director

 



Appointments and Performance Review Committee

15 June 2021

 

 

Kōmiti Mō Te Kopou Me Te Arotake Whakatutukitanga / Appointments and Performance Review Committee
Forward Work Programme 2021

This committee deals with making appointments and approving policies to Council-Controlled Organisations (CCOs), Council Organisations (COs) and exempt CCOs and COs, with the exception of Ports of Auckland Limited and Auckland International Airport Limited.  The committee also reviews and make recommendations to the Governing Body in relation to the chief executive’s employment. Additionally, the committee is also responsible for receiving updates to the council organisations, POAL and AIAL.  The full terms of reference can be found here:

 

Area of work and Lead Department

Reason for work

Committee role

(decision and/or direction)

Expected timeframes

Highlight the month(s) this is expected to come to committee in 2021

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Auckland Regional Amenities Funding Board vacancy

CCO Governance and External Partnerships

The Auckland Regional Amenities Funding Act 2008 (the Act) established a model for funding ten specified regional amenities. The Act established two administrative bodies, the Funding Board and the Amenities Board.  Council appoints 6 members of the ARAFA Board.

To approve shortlist of candidates for interview

May – Shortlist candidates

June – Appointments

Progress to date:

APR/2021/38

 

 

 

 

 

 

 

 

 

 

 

 

 

Board Appointments 2021 to CCO’s

CCO Governance and External Partnerships

In accordance with Auckland Council’s Appointment and Remuneration Policy for Board Members of Council Organisations (the policy – which is a requirement as per, Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to make appointments and approve policies related to Council-Controlled Organisations.

To approve reappointments

To approve:

·    Approve AT Director Brief – 30 March 2021

·    Skills

·    Panel members

Progress to date:

Approval of Auckland Transport Brief APR/2021/24

 

 

 

 

 

 

 

 

 

 

 

 

Director Appointments to CCO’s – Auckland Unlimited

CCO Governance and External Partnerships

In accordance with Auckland Council’s Appointment and Remuneration Policy for Board Members of Council Organisations (the policy – which is a requirement as per, Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to make appointments and approve policies related to Council-Controlled Organisations.

To approve brief – 2 December 2020 (completed)

To approve short list – 4 May 2021

To approve appointment – 15 June 2021

Progress to date:

APR/2021/37

 

 

 

 

 

 

 

 

 

 

 

 

Director Appointments to CCO’s – Watercare

CCO Governance and External Partnerships

In accordance with Auckland Council’s Appointment and Remuneration Policy for Board Members of Council Organisations (the policy – which is a requirement as per, Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to make appointments and approve policies related to Council-Controlled Organisations.

To approve (1 Director):

·    vacancy/skill set/selection panel

·    longlist

·    shortlist

·    Appointment/re appointment

 

 

 

 

 

 

 

 

 

 

 

 

Annual programme review for CCO’s

CCO Governance and External Partnerships

In accordance with Auckland Council’s Appointment and Remuneration Policy for Board Members of Council Organisations (the policy – which is a requirement as per, Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to make appointments and approve policies related to Council-Controlled Organisations.

To approve:

·    Appointment

·    re appointment

·    vacancy/skill set/

·    panel members

 

 

 

 

 

 

 

 

 

 

 

 

Review of board remuneration appointment policy

CCO Governance and External Partnerships

In accordance with Auckland Council’s Appointment and Remuneration Policy for Board Members of Council Organisations (the policy – which is a requirement as per, Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to make appointments and approve policies related to Council-Controlled Organisations.

To approve the board appointment and remuneration policy

 

 

 

 

 

 

 

 

 

 

 

 

Board intern programme

CCO Governance and External Partnerships

In 2013, Auckland Council approved a director intern programme known as the board intern programme

To approve the appointment of five board interns for CCO’s

 

 

 

 

 

 

 

 

 

 

 

 

Tamaki Redevelopment Company

CCO Governance and External Partnerships

Auckland Council is a joint shareholder with the Crown. Council has one director it is responsible for appointment, and jointly appoints with the Crown the other directors.

To approve appointments/reappointments

To approve:

·    reappointment of council director

·    approve selection panel and criteria

Progress to date:

APR/2021/15

 

 

 

 

 

 

 

 

 

 

 

 

Legacy CCO’s

Manukau Beautification Charitable Trust

CCO Governance and External Partnerships

Director appointments

To approve appointments/reappointments

Progress to date:

APR/2021/26

 

 

 

 

 

 

 

 

 

 

 

 

AWMM /MOTAT

CCO Governance and External Partnerships

Auckland Council makes 5 appointments to the AWMM Board and 6 appointments to the MOTAT Board.  The appointments are to replace or renew directors whose terms are expiring.

Reappointments/new appointments

 

 

 

 

 

 

 

 

 

 

 

 

Community Education Trust Auckland, Te Hononga Akoranga (COMET)

CCO Governance and External Partnerships

Board appointments

Reappointments/new appointments

 

 

 

 

 

 

 

 

 

 

 

 

Māngere Mountain Education Trust (MMET)

CCO Governance and External Partnerships

Board appointments

Reappointments/new appointments

 

 

 

 

 

 

 

 

 

 

 

 

CE Performance Objectives

Group Services

Setting CE Performance Objectives

CE review process

To approve the Chief Executives Performance Objectives

Progress to date:

APR/2021/18, APR/2021/19

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Completed

Lead Department

Area of work

Committee Role

(decision and/or direction)

Decision

Director Appointments to CCO’s – Panuku

CCO Governance and External Partnerships

In accordance with Auckland Council’s Appointment and Remuneration Policy for Board Members of Council Organisations (the policy – which is a requirement as per, Section 57(1) of the Local Government Act 2002 (LGA)). The committee are to make appointments and approve policies related to Council-Controlled Organisations.

To approve short list.

To approve director appointments.

Resolution numbers:

APR/2021/27, APR/2021/36

Confidential decisions: to be released

 

 



Appointments and Performance Review Committee

15 June 2021

 

Board appointments and reappointments for Council Controlled Organisations and Auckland Regional Amenities Funding Board

File No.: CP2021/07306

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To receive information about the reappointments of directors for the council-controlled organisations (CCOs) and note that decisions regarding specific board members and trustees will be made in the confidential part of this meeting.

2.       To appoint a councillor to the selection panel for one director vacancy on the Auckland Transport Board.

Whakarāpopototanga matua

Executive summary

3.       Four confidential reports on this agenda request the committee to make decisions regarding:

a)      reappointments to the boards of substantive CCOs;

b)      reappointments to the boards of the non-substantive CCOs, Community Education Trust (COMET) and Māngere Mountain Education Trust (MMET);

c)      appointment of two directors to the board of Auckland Unlimited; and

d)      appointments of three members of the Auckland Regional Amenities Funding Board.

4.       This report sets out the process and general considerations made in making these recommendations.

5.       The committee also needs to approve the councillor representative on the selection panel for one director of Auckland Transport.

Ngā tūtohunga

Recommendation/s

That the Appointments and Performance Review Committee:

a)      note that there are four reports in the confidential section of the agenda that seek decisions regarding:

i)        reappointments to the boards of Auckland Council’s substantive council-controlled organisations

ii)       reappointments to the boards of the non-substantive council-controlled organisations, Community Education Trust and Māngere Mountain Education Trust

iii)      appointment of two directors to the board of Auckland Unlimited

iv)      appointments of three members of the Auckland Regional Amenities Funding Board

b)      note that the four reports are confidential due to the personal information that they contain

c)      appoint Councillor Pippa Coom to the selection panel for one Auckland Transport director

d)      note that the member Tau Henare is the Independent Māori Statutory Board representative for the selection panel for one Auckland Transport director.

Horopaki

Context

CCO appointments and reappointments

6.       Council makes appointments to CCOs in accordance with the Appointment and Remuneration Policy for Board Members of Council Organisations (the policy) and the process is summarised below.

 

Figure 1 Appointments process

7.       Staff note that a review of governance for council’s non-substantive CCOs will take place in the next year.

Auckland Regional Amenities Funding Board

8.       The Auckland Regional Amenities Funding Act 2008 (the Act) established a model for funding specified regional amenities. The Act established two administrative bodies, the Funding Board and the Amenities Board.

9.       The Funding Board considers funding applications from the eligible amenities and recommends a total levy to Auckland Council. Council appoints six members to the Funding Board. The Amenities Board is made up of representatives from the eligible amenities and appoints four of the Funding Board members.

10.     While the Funding Board is a statutory entity, council typically applies its CCO appointments policy when it makes appointments to the Funding Board. In particular, term lengths are usually a standard three years with two terms being normal.

 

11.     However, given there are two appointing bodies, Council has often assisted the Amenities Board by undertaking joint appointment processes, facilitated by council’s human resources staff.  This not only is administratively more efficient, but also allows a more holistic assessment of candidates across both Amenities Board and council appointments. Sometimes, members appointed by one appointing body are subsequently appointed by the other.

Selection panel for Auckland Transport director vacancy

12.     On 30 March 2021 the Appointments and Performance Review Committee approved the skills requirements for the one vacancy on the board of Auckland Transport (APR/2021/24).

13.     The committee needs to approve the councillor to sit on the selection panel for this vacancy.

14.     Selection panels are comprised of the chair of the relevant CCO, one councillor and one Independent Māori Statutory Board (IMSB) member.

15.     Staff have discussed the composition of the appointments panel with the mayor and recommend Councillor Pippa Coom for this selection panel.

16.     The IMSB chair has nominated member Tau Henare as the IMSB representative.

Tātaritanga me ngā tohutohu

Analysis and advice

17.     Board appointments are made based on the skills, knowledge and experience that the board requires as a whole, with regard to the benefits of diversity on the board.

18.     Rotation of directors is encouraged to achieve a balance of experience and fresh thinking on individual boards.

19.     The CCO appointment policy provides that directors of substantive CCOs can serve terms of up to three years. Directors may be reappointed to a second term provided that their skills and contribution are still relevant to the board. Reappointment for terms up to a maximum of nine years can be considered where good reasons exist. Examples of these reasons are:

·     the board member has a particular skill that would be hard to replace

·     the board has undergone substantial change and stability is needed

·     the board member has institutional knowledge not held by other directors

·     the board member is a likely successor as a chair.

20.     The policy differs for non-substantive CCOs in that tenure longer than six years will be considered on a case-by-case basis. This recognises that trustees of non-substantive CCOs often have valuable institutional knowledge and there is often a limited pool of suitable candidates for these voluntary positions.

21.     The decision to reappoint directors and trustees is at the discretion of the committee. The general advantages and disadvantages to reappointment compared to appointing new directors is set out in Table 1.

Table 1: Options analysis

Options

Advantages

Disadvantages

Council does not reappoint those directors and trustees whose tenure is ending

Creates an opportunity to bring new skills and perspectives onto the board

Can create gaps in institutional knowledge and risk of inconsistent leadership.

Council reappoints directors and trustees whose tenure is expiring

Retains institutional knowledge and consistency of leadership. This is often particularly desirable where there is significant change.

The skills that a director brings may no longer be relevant or desirable to the organisaton.

Inconsistent with council policy if tenure is extended beyond 9 years.

Decisions being made in the confidential part of the meeting

22.     Decisions about appointments and reappointments to CCOs are being made in the confidential part of today’s Appointments and Performance Review Committee meeting.  These are as follows:

·     Several reappointments to substantive CCOs

·     Two new directors of Auckland Unlimited, reflecting the need to strengthen arts and culture capability

·     Reappointments to two of council’s non-substantive CCOs

·     Three appointments to the Auckland Regional Amenities Funding Board.

Tauākī whakaaweawe āhuarangi

Climate impact statement

23.     Auckland Council’s Te-Tāruke-ā-Tāwhiri: Auckland’s Climate Plan was adopted in July 2020 setting out the priority action areas to deliver our goals to reduce emissions and adapt to the impacts of climate change.

24.     CCOs are responsible for delivering services to Aucklanders. Each CCO is accountable for ensuring their planning and decisions reflect the action areas outlined in Te-Tāruke-ā-Tāwhiri.

25.     Those directors seeking appointment will need to demonstrate a commitment to integrate action areas outlined in Te-Tāruke-ā-Tāwhiri into the CCO’s activities.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

26.     The appointment of the best possible directors to the CCOs boards will have a positive impact on the council group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

27.     Board appointments to CCOs are the role of the Governing Body. Local boards can participate in the nomination process for each director vacancy. The nomination of a candidate requires the consent of that candidate.

Tauākī whakaaweawe Māori

Māori impact statement

28.     Auckland Council’s appointment and remuneration policy for board members of council organisations (the policy) states that the council:

…values and supports the benefits that diversity of thought, experience and skills bring to our CCO Boards.  Council recognises that increasing diversity and fostering inclusive Board culture is an essential element in supporting high performing boards, driving long-term success and delivering better outcomes for the communities of Auckland. 

29.     The policy therefore encourages the identification of appropriately experienced Māori directors for consideration for appointment to CCO boards.

30.     In addition, an Independent Māori Statutory Board member is involved in the appointment process by being a member of the selection panel. This ensures that a Māori perspective informs the recommendations of the selection panel during the shortlisting, interviewing and appointment processes.

31.     The Independent Māori Statutory Board is also represented on this committee. This ensures a Māori perspective is brought to the decision-making process, and that the Independent Māori Statutory Board’s views are considered by the committee.

32.     At the 25 August 2020 meeting this committee agreed to strengthen the focus areas in vacancy briefs by including the following statements in the common priorities for all director vacancy briefs (advertisements):

Uphold the principles of the Treaty of Waitangi, readiness to promote improved outcomes for Māori and knowledge of Te Ao Māori established networks (APR/2020/10).

Ngā ritenga ā-pūtea

Financial implications

33.     The costs associated with these appointments will be managed from existing budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

34.     There are risks associated with all board appointments, specifically a reputation risk from appointing candidates without appropriate skills or governance experience, especially within public entities.  

35.     To mitigate any potential risks of disqualified directors or under-qualified candidates the following controls are in place:

(a)     a thorough due diligence process is completed on all candidate applications in line with the council’s recruitment policy

(b)     completion of the council’s director consent form prior to interview which requires directors to confirm that there is nothing that would disqualify them from being a director

(c)     a thorough reference check of candidates who are approved for appointment to the CCOs and any other additional interviews as required.

Ngā koringa ā-muri

Next steps

36.     Details regarding the next steps are set out in the confidential report on this agenda.

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

James Stephens - Senior Advisor

Edward Siddle - Principal Advisor

Sarah Johnstone-Smith - Principal Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Phil Wilson - Governance Director

 


Appointments and Performance Review Committee

15 June 2021

 

Open Process Report for Proposed Chief Executive Performance Objectives for FY22-24

File No.: CP2021/07478

 

  

Te take mō te pūrongo

Purpose of the report

1.       To agree a set of performance objectives for Auckland Council’s Chief Executive, Jim Stabback, for the 2021/2022 through to 2023/2024 financial years.

2.       To recommend these objectives, and any amendments, to the Governing Body for approval.

Whakarāpopototanga matua

Executive summary

3.       As set out in the Governing Body Terms of Reference, the Appointments and Performance Review Committee is responsible for reviewing the chief executive’s performance and for recommending to the Governing Body the terms and conditions of the chief executive’s employment, including any performance agreement measures.

4.       Auckland Council’s Chief Executive Jim Stabback commenced a five-year term on 1 September 2020.

5.       The current performance objectives were set in November 2020 and were interim objectives for a 12-month period, given the disruption and uncertainty caused by COVID-19.

6.       It is recommended that, from the 2021/2022 financial year, the chief executive’s performance objectives should be for a three-year period with six-monthly reporting and annual review of objectives.

7.       Subject to the decisions of this committee, the chief executive’s new performance objectives will be recommended to the Governing Body on 24 June 2021.

8.       The substantive discussion on this matter will take place in the confidential part of the agenda as it relates to the setting of performance objectives that have yet to be agreed with the chief executive, and the committee may discuss matters relating to current performance.

Ngā tūtohunga

Recommendation/s

That the Appointments and Performance Review Committee:

a)      note that there is a confidential report included in the agenda that provides information regarding the setting of performance objectives for Auckland Council’s Chief Executive Jim Stabback, for the 2021/2022 through to 2023/2024 financial years.

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Authors

Shameel Sahib - General Manager Corporate Strategy & Business Improvement

Kurtis Bell - Programme Manager - Strategic Initiatives

Rosa Kim - Strategy Analyst

Authorisers

Patricia Reade – Deputy Chief Executive

Phil Wilson - Governance Director

 


Appointments and Performance Review Committee

15 June 2021

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Appointments and Performance Review Committee

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       CONFIDENTIAL: Consideration of reappointments for directors of Auckland Council's Controlled Organisations

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains private information about directors of Auckland Council's council controlled organisations.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       CONFIDENTIAL:  Reappointment of directors to Community Education Trust Auckland and Māngere Mountain Education Trust

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information regarding trustees of non-substantive council controlled organisations

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3       CONFIDENTIAL: Appointments to the board of Auckland Unlimited

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains private information about proposed appointees to the board of Auckland Unlimited.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C4       CONFIDENTIAL: Appointments to the Auckland Regional Amenities Funding Board

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information about candidates for appointment.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C5       CONFIDENTIAL: Proposed Chief Executive Performance Objectives FY22-24

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report contains information that relates to the setting of performance objectives that have yet to be agreed with the Chief Executive, and the committee may discuss matters relating to the Chief Executive's current performance.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.