I hereby give notice that an ordinary meeting of the Disability Advisory Panel will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Monday, 28 June 2021

5.00pm

This meeting will be held virtually by Zoom

 

Ngā Hui a te Rōpū Kaitohutohu Take Hunga

Hauā / Disability Advisory Panel

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Co-Chairperson

Martine Abel-Williamson, QSM

 

Co-Chairperson

Jason Boberg

 

Members

Chantelle Griffiths

 

 

Kramer Hoeflich

 

 

Renata Kotua

 

 

Gerard Martin

 

 

Rachel Peterson

 

 

Bonnie Robinson

 

 

Ursula Thynne

 

Liaison Councillors

Josephine Bartley

 

 

Dr Cathy Casey

 

 

(Quorum 4 members)

 

 

 

Sonja Tomovska

Kaitohutohu Mana Whakahaere / Governance Advisor

 

22 June 2021

 

Contact Telephone: (09) 890 8022

Email: sonja.tomovska@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


TERMS OF REFERENCE

(Excerpt – full terms of reference available as a separate document)

 

The terms of reference set out the purpose, role and protocols of the Panel.

Panel members abide by the Code of Conduct for members of Auckland Council advisory

panels.

 

Purpose

As one of council’s engagement mechanisms with diverse communities, the demographic

advisory panels provide advice to the governing body and council staff within the remit of the

Auckland Plan on the following areas:

·        Auckland Council’s regional policies, plans and strategies

·        Regional and strategic matters including those that Council-Controlled Organisations deal with any matter of particular interest or concern to diverse communities.

 

Outcomes

The panel’s advice will contribute to improving the outcomes of diverse communities and

social cohesion as set out in the Auckland Plan. The panel will advise through their agreed

strategic agenda and detailed work programme.

 

Strategic agenda and work programme

The panel must develop a work programme and set a strategic agenda for the term. The

agendas should be focused and integrated across the panels for collaborative input into

shared agendas, particularly on the Auckland Plan, the Long-term Plan and annual plans.

The panel should advise on council’s organisational strategies relevant to diverse

communities.

The governing body and council staff should work with the panel for the development of their

strategic agendas and work programme. An appropriate committee will approve the panel’s

work programme and any subsequent major changes to it.

 

Submissions

The panel must not make formal submissions to Auckland Council on council strategies,

policies and plans, for example, the annual plan.

In its advisory role to the council, the panel may have input to submissions made by the

council to external organisations but do not make independent submissions, except as

agreed with the council.

This does not prevent individual members being party to submissions outside their role as

panel members.

 

Review

The form and functioning of the panels may be reviewed prior to or after, the end of the

panel’s term in September 2019.


Disability Advisory Panel

28 June 2021

 

 

ITEM   TABLE OF CONTENTS            PAGE

1          Apologies                                                                                                           5

2          Declaration of Interest                                                                   5

3          Confirmation of Minutes                                                                                   5

4          Extraordinary Business                                                                 5

5          Disability Advisory Panel Strategic Work Programme 2019-2022                                                                                                  7

6          Future meeting dates for the Disability Advisory Panel          11

7          Approving the Disability Advisory Panel's feedback on recent council plans                                                                                13

8          Proposal to make Public Trading, Events and Filming Bylaw                                                                                                        47

9          Disability Operational Action Plan Update                              127

10        Panel members' and Liaison Councillors updates                129

11        Consideration of Extraordinary Items

 


1          Apologies

 

At the close of the agenda no apologies had been received.

 

 

2          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

3          Confirmation of Minutes

 

That the Disability Advisory Panel:

a)           confirm the ordinary minutes of its meeting, held on Monday, 22 February 2021, as a true and correct record.

 

 

4          Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 


Disability Advisory Panel

28 June 2021

 

 

Disability Advisory Panel Strategic Work Programme 2019-2022

File No.: CP2021/07233

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To provide an overview of the Disability Advisory Panel’s strategic work programme for the remainder of the term.

Whakarāpopototanga matua

Executive summary

2.      Each advisory panel develops a strategic work programme to show at a high level the priority areas the panel aims to focus on through its agendas and advice.

3.      The Disability Advisory Panel’s work programme was presented to the Parks, Arts Community and Events (PACE) Committee on 11 May 2021 for endorsement.

4.      The work programme is attached. It comprises a context statement on how the panel can assist the council to value diversity and six areas for action. The panel will in some cases progress these actions through working with the other demographic advisory panels and by providing advice on the Disability Operational Action Plan and universal design.

5.      The work programme was developed during a workshop facilitated by the Lead Officer at the panel’s meeting on 19 April 2021, followed by emails and a second face to face workshop for those panel members able to attend on 27 April.

6.      The work programme will ensure that the panel agendas are set strategically and that the panel’s advice to the council is aligned to identified priorities.

7.      The panel is able to add specific actions to the broad priorities and action areas in the programme. Any major changes to the programme must be reported to the PACE Committee for endorsement.

Ngā tūtohunga

Recommendation/s

That the Disability Advisory Panel:

a)      note the steps taken to develop the high level work programme and actions presented to the Parks Arts Community and Events Committee on 11 May 2021

b)      note progress on areas in the work programme

c)      agree any specific actions to incorporate in the work programme

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Disability Advisory Panel Work Programme

9

Ngā kaihaina

Signatories

Author

Greg Morgan - Head of Response & Recovery

Authoriser

Carol Hayward - Principal Advisor Panels

 


Disability Advisory Panel

28 June 2021

 

 

PDF Creator


Disability Advisory Panel

28 June 2021

 

 

Future meeting dates for the Disability Advisory Panel

File No.: CP2021/07200

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To agree meeting dates for the remainder of 2021 and consider possible community engagement opportunities for the Disability Advisory Panel.

Whakarāpopototanga matua

Executive summary

2.      For the remainder of the term, the panel is expected to meet approximately every six weeks excluding December and January. This equates to 10 meetings during 2021 and 2022.

3.      Of these 10 meetings, the panel should have a maximum of three meetings and up to seven workshops. Scheduled meetings are open to the public and any elected members of Auckland Council. Workshops are used for discussion between panel members, governing body members and relevant council staff.

4.      Proposed meeting dates have been circulated to panel members to cover the remainder of 2021. These are:

·        9 August from 1-4pm in person

·        11 October from 1-4pm in person

·        1 November from 1-4pm in person

·        29 November from 5-8pm via zoom

5.      The panel is requested to confirm the suitability of these dates and consider which one of these should be an open meeting.

6.      While the Disability Advisory Panel is not required to communicate or engage with their communities, it is recommended that the panel aims to engage with their communities at least once a year and identify ways that they can inform their communities of the activities the panel is involved with.

7.      Open meetings can be used as opportunities for community engagement and the format can be adapted as necessary to ensure that it is inclusive for disabled communities and at a place and time that would be most convenient for members of the community to attend.

8.      Alternatively, the panel may wish to arrange for separate community engagement activities in addition to these planned meetings.

9.      During the 2016-2019 term, the Disability Advisory Panel organised two community hui: one on the North Shore in October 2018 and a second in South Auckland in July 2019.

10.    The panel could create its own agenda for these activities or use them as an opportunity to feed into the council’s existing work programme, for example:

·        Significance and Engagement Policy – consultation on the draft policy is expected to take place in August / September 2021.

·        Thriving communities – consultation on the draft Thriving Communities Policy is expected to take place in the later part of 2021.

·        Annual Plan – the annual budget consultation is likely to take place in February 2022.

·        Elections – the campaign to encourage voters to participate will take place from mid-2022.

 

Ngā tūtohunga

Recommendation/s

That the Disability Advisory Panel:

a)      confirm meeting dates for the remainder of 2021

b)      identify one of those meetings to be an open meeting

c)      consider opportunities for community engagement over the remainder of their term.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Author

Carol Hayward - Principal Advisor Panels

Authoriser

Greg Morgan - Head of Response & Recovery

 


Disability Advisory Panel

28 June 2021

 

 

Approving the Disability Advisory Panel's feedback on recent council plans

File No.: CP2021/07945

 

  

 

 

Te take mō te pūrongo

Purpose of the report

1.      To formally approve the Disability Advisory Panel’s recent feedback on key council plans and processes.

Whakarāpopototanga matua

Executive summary

2.      The Disability Advisory Panel’s role is to advise Council on issues that are important to disability communities in Auckland, and to assist Council to engage effectively with this community.

3.      Since the panel’s previous meeting on 22 February, the Disability Advisory Panel has provided feedback on the following council plans or processes:

·        The Long-term Plan or 10-year Budget which sets out Council’s activities and the community outcomes of the Auckland region, and provides integrated decision-making and co-ordination of the council’s resources as well as a long-term focus for the council’s decisions and activities.

·        The Economic Development Action Plan (EDAP): Council’s role in Auckland’s recovery 2021-24 brings together economic development priorities and aspirations previously consulted on in Auckland wide strategies with the purpose of focusing effort over the next three years.

·        The Regional Land Transport Plan is a 10-year investment programme for transport in Auckland. It includes the activities of AT, Waka Kotahi New Zealand Transport Agency (Waka Kotahi) and KiwiRail.

·        The draft Affordable Housing Advocacy Plan which was developed to guide discussions by elected members and senior council managers with central government ministers and officials.

4.      Responsibility for developing feedback for each plan was delegated to subcommittees of the Disability Advisory Panel. The panel’s feedback is attached for approval.

5.      In addition, the panel were invited to provide feedback on the consultation process for the Trading and Events in Public Places bylaw to the Community and Social Policy team. Panel members provided informal feedback on the consultation document and stressed the importance of plain language that is easily understood. They provided additional comments that highlighted the importance of being clear on the scope of the bylaw and what the council role is. Panel members also outlined inconsistencies with current regulations.

 


 

 

Ngā tūtohunga

Recommendation/s

That the Disability Advisory Panel:

a)      approve the Disability Advisory Panel’s recent feedback on the draft:

·        Long term Plan

·        Economic Development Action Plan

·        Regional Land Transport Plan

·        Affordable Housing Advocacy Plan

b)      note that an informal feedback was provided on the consultation process for the Trading and Events in Public Places bylaw.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Feedback on the draft Long term Plan

15

b

Feedback on the draft Economic Development Action Plan

37

c

Feedback on the draft Regional Land Transport Plan

39

d

Feedback on the draft Affordable Housing Advocacy Plan

43

     

Ngā kaihaina

Signatories

Author

Carol Hayward - Principal Advisor Panels

Authoriser

Greg Morgan - Head of Response & Recovery

 


Disability Advisory Panel

28 June 2021

 

 

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28 June 2021

 

 

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28 June 2021

 

 

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28 June 2021

 

 

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Disability Advisory Panel

28 June 2021

 

 

Proposal to make Public Trading, Events and Filming Bylaw

File No.: CP2021/08206

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To inform and seek views to a proposed new Te Kaunihera o Tāmaki Makaurau Te Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui 2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 before a final decision is made.

Whakarāpopototanga matua

Executive summary

2.      To enable the Disability Advisory Panel to be informed and provide its views to the proposed Public Trading, Events and Filming Bylaw, staff have attached the proposal (Attachment A).

3.      The Governing Body adopted the proposal for public consultation on 27 May 2021 (GB/2021/51).

4.      The proposal followed completion of a statutory review of the current Auckland Council Trading and Events in Public Places Bylaw 2015 (findings and options) under the Local Government Act 2002.

5.      The new bylaw continues to minimise the risk to public safety, nuisance and the misuse of council-controlled public places caused by trading activities, events and filming, the bylaw:

·    continues to regulate trading, events and filming in a similar way to the current Bylaw

·    clarifies the need for rental micromobility devices[1] to be approved under their own licence instead of a mobile shop licence as they currently are

·    clarifies which activities require an approval, don’t require an approval as long as certain conditions are met, and those which are not addressed in this bylaw

·    updates the title, structure, format, definitions, and wording to ensure that a new bylaw is easier to read, understand and comply with.

6.      The proposal will be publicly notified for feedback from 8 June to 16 July 2021.

7.      All consultation information will be published on the AK Have your Say website - https://akhaveyoursay.aucklandcouncil.govt.nz/public-trading-events-and-filming-bylaw.

8.      The public, stakeholders[2], business networks and interest groups will have several opportunities to provide feedback in person or in writing online, by email or post, including:

·    in person at a ‘Have Your Say’ event on Friday, 2 July

·    verbally by phone or at an online ‘Question and Answer’ event on Monday, 5 July.

9.      Staff recommend that the panel inform its community and provide its views on the proposal. Taking this approach will ensure that the views of people with disabilities on matters of importance to them are considered by the Bylaw Panel.

10.    The Bylaw Panel[3] will consider all public feedback, panel and local board views at a public meeting in October 2021 and will make recommendations to the Governing Body. The Governing Body will make a final decision in November 2021. If adopted, the proposed new bylaw will come into effect on 26 February 2022.

 

Ngā tūtohunga

Recommendation/s

That the Disability Advisory Panel:

a)      inform its community of the opportunity to provide feedback on the proposed new trading, events and filming bylaw in Attachment A of this agenda report.

b)      adopt views on the proposal in Attachment A of this agenda report for the consideration of the Bylaw Panel in its deliberations on all public feedback.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Statement of Proposal

49

     

Ngā kaihaina

Signatories

Authors

Sam Bunge - Policy Advisor

Magda Findlik - Principal Policy Analyst

Authorisers

Paul Wilson - Senior Policy Manager

Greg Morgan - Head of Response & Recovery

 


Disability Advisory Panel

28 June 2021

 

 

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Disability Advisory Panel

28 June 2021

 

 

Disability Operational Action Plan Update

File No.: CP2021/09125

 

  

 

Te take mō te pūrongo

Purpose of the report

1.      To present an update on the Auckland Council Disability Operational Action Plan (DOAP).

2.      To request feedback from the Disability Advisory Panel on what priorities contributors to the DOAP in 2021 and 2022 should be considering.

Whakarāpopototanga matua

Executive summary

1.      Staff will present an update on the Disability Operational Action Plan (DOAP).

2.      The DOAP was developed in 2015 and actions have been developed and reported since 2016.

3.      In 2019 the reporting process for the DOAP was refreshed with guidance from the Disability Advisory Panel. Auckland Council’s Diversity and Inclusion team was responsible for the reporting of the DOAP and the rework.

4.      As part of the rework process, the following ‘Gamechangers’ or broad changes that could lift council’s overall responsiveness to the disabled and access communities in Auckland were agreed upon:

Communication

·    Focus on an authentic partnership with the Disability Advisory Panel and the community at large.

·    Provide a complaints process that works for the community.

·    Extend and support accessible communication techniques using the guides and resources that have already being created and validated.

·    Communicate and raise the profile of the DOAP actions and ‘wins’.

Mindset change

·    Develop staff capability and capacity; partner with organisations to train staff and create a core set of competencies based on advice from the Disability Advisory Panel.

·    Normalise accessibility in the workplaces through improved recruitment practice.

Improve Accountability

·    Managers and leaders will be asked to contribute all of their accessibility and disability related work actions to the DOAP

5.      As a result of recent staff changes, the ongoing ‘ownership’ and resourcing of the DOAP is currently being determined.

6.      However, updates to the Disability Advisory Panel will continue to be provided during this transitional period.

 

Ngā tūtohunga

Recommendation/s

That the Disability Advisory Panel:

a)      receive the update on the Disability Operational Action Plan (DOAP)

b)      provide feedback on what priorities contributors to the Disability Operational Action Plan (DOAP) in 2021 and 2022 should be considering.

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.    

Ngā kaihaina

Signatories

Author

James Ruhfus – Team Leader Stakeholders & Partnerships

Authoriser

Greg Morgan - Head of Response & Recovery

 


Disability Advisory Panel

28 June 2021

 

 

Panel members' and Liaison Councillors updates

 

File No.: CP2021/07202

 

  

 

Te take mō te pūrongo / Purpose of the report

1.      To receive updates from Liaison Councillors and Disability Advisory Panel members on recent activities.

Whakarāpopototanga matua / Executive summary

2.      Disability Advisory Panel members will provide updates on their recent work and activities relevant to the panel’s work.

3.      The liaison councillor to the panel, Cr Josephine Bartley, will provide an update of recent council business relevant to the panel’s work.

4.      Since the panel’s last meeting on 22 February, the panel has been engaged in the following activities:

·        Thriving Communities webinar

·        Significance and Engagement Policy review workshop (notes are provided at attachment A)

·        Cross Panel Elections working group (notes are provided at attachments B, C and D)

 

Ngā tūtohunga / Recommendation/s

That the Disability Advisory Panel:

a)      note the liaison councillor and panel members’ updates.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Significance and Engagement policy workshop notes

131

b

Cross Panel Elections working group meeting notes

149

c

Voter information presentation

153

d

Cross Panel Elections working group notes - Gerard Martin

179

     

Ngā kaihaina / Signatories

Author

Carol Hayward - Principal Advisor Panels

Authoriser

Greg Morgan - Head of Response & Recovery

 


Disability Advisory Panel

28 June 2021

 

 

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28 June 2021

 

 

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28 June 2021

 

 


























Disability Advisory Panel

28 June 2021

 

 

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[1] Rental micromobility means small, lightweight devices personally driven by users, for example, rental e-scooters and e-bikes.

[2] In person stakeholder day was held on Friday, 11 June 2021.

[3] Cr Linda Cooper, Cr Shane Henderson, Cr Tracey Mulholland and Independent Māori Statutory Board Member Glenn Wilcox.