I hereby give notice that an ordinary
meeting of the Disability Advisory Panel will be held on:
|
Date:
Time:
Meeting Room:
Venue:
|
Monday, 28
June 2021
5.00pm
This meeting
will be held virtually by Zoom
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|
Ngā Hui a te Rōpū Kaitohutohu
Take Hunga
Hauā / Disability Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Co-Chairperson
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Martine Abel-Williamson, QSM
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Co-Chairperson
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Jason Boberg
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Members
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Chantelle Griffiths
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Kramer Hoeflich
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Renata Kotua
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Gerard Martin
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Rachel Peterson
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Bonnie Robinson
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Ursula Thynne
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Liaison Councillors
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Josephine Bartley
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Dr Cathy Casey
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(Quorum 4 members)
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Sonja Tomovska
Kaitohutohu Mana Whakahaere /
Governance Advisor
22 June 2021
Contact Telephone: (09) 890 8022
Email: sonja.tomovska@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
|
(Excerpt – full terms of
reference available as a separate document)
The terms of reference set out the purpose, role and protocols of
the Panel.
Panel members abide by the Code of Conduct for members of Auckland
Council advisory
panels.
Purpose
As one of council’s engagement mechanisms with diverse communities,
the demographic
advisory panels provide advice to the governing body and council
staff within the remit of the
Auckland Plan on the following areas:
·
Auckland Council’s regional policies,
plans and strategies
·
Regional and strategic matters including those
that Council-Controlled Organisations deal with any matter of particular
interest or concern to diverse communities.
Outcomes
The panel’s advice will contribute to improving the outcomes
of diverse communities and
social cohesion as set out in the Auckland Plan. The panel will
advise through their agreed
strategic agenda and detailed work programme.
Strategic agenda and work programme
The panel must develop a work programme and set a strategic agenda
for the term. The
agendas should be focused and integrated across the panels for
collaborative input into
shared agendas, particularly on the Auckland Plan, the Long-term
Plan and annual plans.
The panel should advise on council’s organisational strategies
relevant to diverse
communities.
The governing body and council staff should work with the panel for
the development of their
strategic agendas and work programme. An appropriate committee will
approve the panel’s
work programme and any subsequent major changes to it.
Submissions
The panel must not make formal submissions to Auckland Council on
council strategies,
policies and plans, for example, the annual plan.
In its advisory role to the council, the panel may have input to
submissions made by the
council to external organisations but do not make independent
submissions, except as
agreed with the council.
This does not prevent individual members being party to submissions
outside their role as
panel members.
Review
The form and functioning of the panels may be reviewed prior to or
after, the end of the
panel’s term in September 2019.
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Disability Advisory
Panel
28 June 2021
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ITEM TABLE OF
CONTENTS PAGE
1 Apologies 5
2 Declaration of
Interest 5
3 Confirmation
of Minutes 5
4 Extraordinary
Business 5
5 Disability
Advisory Panel Strategic Work Programme 2019-2022 7
6 Future meeting
dates for the Disability Advisory Panel 11
7 Approving the
Disability Advisory Panel's feedback on recent council plans 13
8 Proposal to
make Public Trading, Events and Filming Bylaw 47
9 Disability
Operational Action Plan Update 127
10 Panel members' and Liaison
Councillors updates 129
11 Consideration
of Extraordinary Items
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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That the Disability Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 22 February 2021, as a true and
correct record.
|
4 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Disability
Advisory Panel
28 June 2021
|
|
Disability
Advisory Panel Strategic Work Programme 2019-2022
File No.: CP2021/07233
Te take mō te
pūrongo
Purpose of the report
1. To
provide an overview of the Disability Advisory Panel’s strategic work
programme for the remainder of the term.
Whakarāpopototanga matua
Executive summary
2. Each
advisory panel develops a strategic work programme to show at a high level the
priority areas the panel aims to focus on through its agendas and advice.
3. The
Disability Advisory Panel’s work programme was presented to the Parks,
Arts Community and Events (PACE) Committee on 11 May 2021 for endorsement.
4. The work
programme is attached. It comprises a context statement on how the panel can
assist the council to value diversity and six areas for action. The panel will
in some cases progress these actions through working with the other demographic
advisory panels and by providing advice on the Disability Operational Action
Plan and universal design.
5. The work
programme was developed during a workshop facilitated by the Lead Officer at the
panel’s meeting on 19 April 2021, followed by emails and a second face to
face workshop for those panel members able to attend on 27 April.
6. The work
programme will ensure that the panel agendas are set strategically and that the
panel’s advice to the council is aligned to identified priorities.
7. The
panel is able to add specific actions to the broad priorities and action areas
in the programme. Any major changes to the programme must be reported to the
PACE Committee for endorsement.
Ngā tūtohunga
Recommendation/s
That the Disability Advisory
Panel:
a) note the
steps taken to develop the high level work programme and actions presented to
the Parks Arts Community and Events Committee on 11 May 2021
b) note
progress on areas in the work programme
c) agree
any specific actions to incorporate in the work programme
Ngā tāpirihanga
Attachments
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No.
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Title
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Page
|
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a⇩
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Disability Advisory Panel Work Programme
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9
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Ngā
kaihaina
Signatories
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Author
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Greg Morgan - Head of Response & Recovery
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Authoriser
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Carol Hayward - Principal Advisor Panels
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Disability
Advisory Panel
28 June 2021
|
|
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Disability
Advisory Panel
28 June 2021
|
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Future meeting dates for the Disability
Advisory Panel
File No.: CP2021/07200
Te take mō te
pūrongo
Purpose of the report
1. To agree
meeting dates for the remainder of 2021 and consider possible community
engagement opportunities for the Disability Advisory Panel.
Whakarāpopototanga matua
Executive summary
2. For the
remainder of the term, the panel is expected to meet approximately every six
weeks excluding December and January. This equates to 10 meetings during 2021
and 2022.
3. Of these 10 meetings, the panel should have a maximum of three
meetings and up to seven workshops. Scheduled meetings are open to the public
and any elected members of Auckland Council. Workshops are used for discussion between panel members, governing body members and
relevant council staff.
4. Proposed
meeting dates have been circulated to panel members to cover the remainder of
2021. These are:
· 9 August from 1-4pm in person
· 11 October from 1-4pm in person
· 1 November from 1-4pm in person
· 29 November from 5-8pm via zoom
5. The
panel is requested to confirm the suitability of these dates and consider which
one of these should be an open meeting.
6. While
the Disability Advisory Panel is not required to communicate or engage with
their communities, it is recommended that the panel aims to engage with their
communities at least once a year and identify ways that they can inform their
communities of the activities the panel is involved with.
7. Open
meetings can be used as opportunities for community engagement and the format
can be adapted as necessary to ensure that it is inclusive for disabled
communities and at a place and time that would be most convenient for members
of the community to attend.
8. Alternatively,
the panel may wish to arrange for separate community engagement activities in
addition to these planned meetings.
9. During
the 2016-2019 term, the Disability Advisory Panel organised two community hui:
one on the North Shore in October 2018 and a second in South Auckland in July
2019.
10. The panel could
create its own agenda for these activities or use them as an opportunity to
feed into the council’s existing work programme, for example:
· Significance
and Engagement Policy – consultation on the draft policy is expected to
take place in August / September 2021.
· Thriving
communities – consultation on the draft Thriving Communities Policy is
expected to take place in the later part of 2021.
· Annual
Plan – the annual budget consultation is likely to take place in February
2022.
· Elections
– the campaign to encourage voters to participate will take place from
mid-2022.
Ngā tūtohunga
Recommendation/s
That the Disability Advisory
Panel:
a) confirm
meeting dates for the remainder of 2021
b) identify
one of those meetings to be an open meeting
c) consider
opportunities for community engagement over the remainder of their term.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
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Carol Hayward - Principal Advisor Panels
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Authoriser
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Greg Morgan - Head of Response & Recovery
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|
Disability
Advisory Panel
28 June 2021
|
|
Approving the Disability Advisory
Panel's feedback on recent council plans
File No.: CP2021/07945
Te take mō te
pūrongo
Purpose of the report
1. To
formally approve the Disability Advisory Panel’s recent feedback on key
council plans and processes.
Whakarāpopototanga matua
Executive summary
2. The Disability Advisory Panel’s role is to advise Council on
issues that are important to disability communities in Auckland, and to assist
Council to engage effectively with this community.
3. Since the panel’s previous meeting on 22 February, the Disability
Advisory Panel has provided feedback on the following council plans or
processes:
· The
Long-term Plan or 10-year Budget which sets out Council’s activities and
the community outcomes of the Auckland region, and provides integrated
decision-making and co-ordination of the council’s resources as well as a
long-term focus for the council’s decisions and activities.
· The Economic Development Action Plan (EDAP): Council’s role in
Auckland’s recovery 2021-24 brings together economic development
priorities and aspirations previously consulted on in Auckland wide strategies
with the purpose of focusing effort over the next three years.
· The Regional Land Transport Plan is a 10-year investment programme
for transport in Auckland. It includes the activities of AT, Waka Kotahi New
Zealand Transport Agency (Waka Kotahi) and KiwiRail.
· The draft Affordable Housing Advocacy Plan which was developed to
guide discussions by elected members and senior council managers with central
government ministers and officials.
4. Responsibility for developing feedback for each
plan was delegated to subcommittees of the Disability Advisory Panel. The
panel’s feedback is attached for approval.
5. In
addition, the panel were invited to provide feedback on the consultation
process for the Trading and Events in Public Places bylaw to the Community and
Social Policy team. Panel members provided informal feedback on the
consultation document and stressed the importance of plain language that is
easily understood. They provided additional comments that highlighted the
importance of being clear on the scope of the bylaw and what the council role
is. Panel members also outlined inconsistencies with current regulations.
Ngā tūtohunga
Recommendation/s
That the Disability Advisory
Panel:
a) approve
the Disability Advisory Panel’s recent feedback on the draft:
· Long
term Plan
· Economic
Development Action Plan
· Regional
Land Transport Plan
· Affordable
Housing Advocacy Plan
b) note that
an informal feedback was provided on the consultation process for the Trading
and Events in Public Places bylaw.
Ngā tāpirihanga
Attachments
|
No.
|
Title
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Page
|
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a⇩
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Feedback on the draft Long term Plan
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15
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b⇩
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Feedback on the draft Economic Development Action Plan
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37
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c⇩
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Feedback on the draft Regional Land Transport Plan
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39
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d⇩
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Feedback on the draft Affordable Housing Advocacy Plan
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43
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Ngā kaihaina
Signatories
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Author
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Carol Hayward - Principal Advisor Panels
|
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Authoriser
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Greg Morgan - Head of Response & Recovery
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|
Disability
Advisory Panel
28 June 2021
|
|
|
Disability
Advisory Panel
28 June 2021
|
|
|
Disability
Advisory Panel
28 June 2021
|
|
|
Disability
Advisory Panel
28 June 2021
|
|
|
Disability
Advisory Panel
28 June 2021
|
|
Proposal to make Public Trading, Events
and Filming Bylaw
File No.: CP2021/08206
Te take mō te
pūrongo
Purpose of the report
1. To
inform and seek views to a proposed new Te Kaunihera o Tāmaki Makaurau Te
Ture ā-Rohe Tauhokohoko, Whakahaerenga me te Tango Kiriata Tūmatanui
2022 / Auckland Council Public Trading, Events and Filming Bylaw 2022 before a
final decision is made.
Whakarāpopototanga matua
Executive summary
2. To
enable the Disability Advisory Panel to be informed and provide its views to
the proposed Public Trading, Events and Filming Bylaw, staff
have attached the proposal (Attachment A).
3. The
Governing Body adopted the proposal for public consultation on 27 May 2021 (GB/2021/51).
4. The
proposal followed completion of a statutory review of the current Auckland
Council Trading and Events in Public Places Bylaw 2015 (findings and options) under the
Local Government Act 2002.
5. The new
bylaw continues to minimise the risk to public safety, nuisance and the misuse
of council-controlled public places caused by trading activities, events and
filming, the bylaw:
· continues
to regulate trading, events and filming in a similar way to the current Bylaw
· clarifies
the need for rental micromobility devices[1]
to be approved under their own licence instead of a mobile shop licence as they
currently are
· clarifies
which activities require an approval, don’t require an approval as long as
certain conditions are met, and those which are not addressed in this bylaw
· updates
the title, structure, format, definitions, and wording to ensure that a new
bylaw is easier to read, understand and comply with.
6. The
proposal will be publicly notified for feedback from 8 June to 16 July 2021.
7. All
consultation information will be published on the AK Have your Say website - https://akhaveyoursay.aucklandcouncil.govt.nz/public-trading-events-and-filming-bylaw.
8. The
public, stakeholders[2],
business networks and interest groups will have several opportunities to
provide feedback in person or in writing online, by email or post, including:
· in
person at a ‘Have Your Say’ event on Friday, 2 July
· verbally
by phone or at an online ‘Question and Answer’ event on Monday, 5
July.
9. Staff
recommend that the panel inform its community and provide its views on the
proposal. Taking this approach will ensure that the views of
people with disabilities on matters of importance to them are considered by the
Bylaw Panel.
10. The Bylaw Panel[3] will consider all
public feedback, panel and local board views at a public meeting in October
2021 and will make recommendations to the Governing Body. The Governing Body
will make a final decision in November 2021. If adopted, the proposed new bylaw
will come into effect on 26 February 2022.
Ngā tūtohunga
Recommendation/s
That the Disability Advisory
Panel:
a) inform
its community of the opportunity to provide feedback on the proposed new
trading, events and filming bylaw in Attachment A of this agenda report.
b) adopt
views on the proposal in Attachment A of this agenda report for the
consideration of the Bylaw Panel in its deliberations on all public feedback.
Ngā tāpirihanga
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Statement of Proposal
|
49
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Ngā kaihaina
Signatories
|
Authors
|
Sam Bunge - Policy Advisor
Magda Findlik - Principal Policy Analyst
|
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Authorisers
|
Paul Wilson - Senior Policy Manager
Greg Morgan - Head of Response & Recovery
|
|
Disability
Advisory Panel
28 June 2021
|
|
|
Disability
Advisory Panel
28 June 2021
|
|
Disability Operational Action Plan
Update
File No.: CP2021/09125
Te take mō te pūrongo
Purpose of the report
1. To present
an update on the Auckland Council Disability Operational Action Plan (DOAP).
2. To
request feedback from the Disability Advisory Panel on what priorities
contributors to the DOAP in 2021 and 2022 should be considering.
Whakarāpopototanga matua
Executive summary
1. Staff
will present an update on the Disability Operational Action Plan (DOAP).
2. The DOAP
was developed in 2015 and actions have been developed and reported since 2016.
3. In 2019
the reporting process for the DOAP was refreshed with guidance from the
Disability Advisory Panel. Auckland Council’s Diversity and Inclusion
team was responsible for the reporting of the DOAP and the rework.
4. As part
of the rework process, the following ‘Gamechangers’ or broad
changes that could lift council’s overall responsiveness to the disabled
and access communities in Auckland were agreed upon:
Communication
· Focus on an authentic partnership with the Disability Advisory Panel
and the community at large.
· Provide a complaints
process that works for the community.
· Extend and support
accessible communication techniques using the guides and resources that have already
being created and validated.
· Communicate and
raise the profile of the DOAP actions and ‘wins’.
Mindset change
· Develop staff
capability and capacity; partner with organisations to train staff and create a
core set of competencies based on advice from the Disability Advisory Panel.
· Normalise
accessibility in the workplaces through improved recruitment practice.
Improve Accountability
· Managers and leaders
will be asked to contribute all of their accessibility and disability related
work actions to the DOAP
5. As a result of recent staff changes, the ongoing
‘ownership’ and resourcing of the DOAP is currently being
determined.
6. However, updates to the Disability Advisory Panel will
continue to be provided during this transitional period.
Ngā tūtohunga
Recommendation/s
That the Disability Advisory
Panel:
a) receive
the update on the Disability Operational Action Plan (DOAP)
b) provide
feedback on what priorities contributors to the Disability Operational Action
Plan (DOAP) in 2021 and 2022 should be considering.
Ngā tāpirihanga
Attachments
There are no attachments for
this report.
Ngā kaihaina
Signatories
|
Author
|
James Ruhfus – Team Leader Stakeholders &
Partnerships
|
|
Authoriser
|
Greg Morgan - Head of Response & Recovery
|
|
Disability
Advisory Panel
28 June 2021
|
|
Panel members' and Liaison Councillors
updates
File No.: CP2021/07202
Te take mō te pūrongo / Purpose of the report
1. To
receive updates from Liaison Councillors and Disability Advisory Panel members
on recent activities.
Whakarāpopototanga matua / Executive summary
2. Disability
Advisory Panel members will provide updates on their recent work and activities
relevant to the panel’s work.
3. The
liaison councillor to the panel, Cr Josephine Bartley, will provide an update
of recent council business relevant to the panel’s work.
4. Since
the panel’s last meeting on 22 February, the panel has been engaged in
the following activities:
· Thriving
Communities webinar
· Significance
and Engagement Policy review workshop (notes are provided at attachment A)
· Cross
Panel Elections working group (notes are provided at attachments B, C and D)
|
Ngā tūtohunga / Recommendation/s
That the Disability Advisory
Panel:
a) note
the liaison councillor and panel members’ updates.
|
Ngā
tāpirihanga / Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Significance and Engagement policy workshop notes
|
131
|
|
b⇩
|
Cross Panel Elections working group meeting notes
|
149
|
|
c⇩
|
Voter information presentation
|
153
|
|
d⇩
|
Cross Panel Elections working group notes - Gerard
Martin
|
179
|
Ngā kaihaina / Signatories
|
Author
|
Carol Hayward - Principal Advisor Panels
|
|
Authoriser
|
Greg Morgan - Head of Response & Recovery
|
|
Disability
Advisory Panel
28 June 2021
|
|
|
Disability
Advisory Panel
28 June 2021
|
|
|
Disability
Advisory Panel
28 June 2021
|
|
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Disability
Advisory Panel
28 June 2021
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