I hereby give notice that an ordinary meeting of the Devonport-Takapuna Local Board Community Forum will be held on:
Date: Time: Meeting Room: Venue:
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Tuesday, 22 June 2021 5.00pm Devonport-Takapuna
Local Board Office
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Devonport-Takapuna Local Board Community Forum
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Ruth Jackson |
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Deputy Chairperson |
Jan O'Connor, QSM |
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Members |
Aidan Bennett, QSM |
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Trish Deans |
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Toni van Tonder |
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George Wood, CNZM |
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(Quorum 3 members)
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Rhiannon Foulstone-Guinness Democracy Advisor
15 June 2021
Contact Telephone: 021 815 313 Email: rhiannon.guinness@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Devonport-Takapuna Local Board Community Forum 22 June 2021 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 6
6 Acknowledgements 6
7 Petitions 6
8 Deputations 6
8.1 Wakatere Boating Club 6
8.2 Jill Page 6
8.3 Tim McBride 7
8.4 Takapuna Bowling Club 7
8.5 Takapuna Beach Business Association 7
9 Public Forum 8
10 Extraordinary Business 8
11 Consideration of Extraordinary Items
The meeting will open the meeting with a karakia.
Whakataka te hau ki te uru Cease o winds from the west
Whakataka te hau ki te tonga Cease o winds from the south
Kia mākinakina ki uta Bring calm breezes over the land
Kia mātaratara ki tai Bring calm breezes over the sea
E hī ake ana te atakura And let the red-tipped dawn come
He tio With a touch of frost
He huka A sharpened air
He hau hū And promise of a glorious day.
Tīhei mauri ora
At the close of the agenda no apologies had been received.
Members are reminded of the need to be vigilant to stand aside from decision making
When a conflict arises between their role as a member and any private or other external
interest they might have.
The Auckland Council Code of Conduct for Elected Members (the Code) requires elected
members to fully acquaint themselves with, and strictly adhere to, the provisions of
Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of
interest:
i. A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member.
ii. A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.
The Office of the Auditor General has produced guidelines to help elected members
understand the requirements of the Local Authority (Member’s Interest) Act 1968. The
guidelines discuss both types of conflicts in more detail and provide elected members with
practical examples and advice around when they may (or may not) have a conflict of interest.
Copies of both the Auckland Council Code of Conduct for Elected Members and the Office
of the Auditor General guidelines are available for inspection by members upon request.
Any questions relating to the Code or the guidelines may be directed to the Local Area Manager in the first instance.
That the Devonport-Takapuna Local Board Community Forum: a) confirm the ordinary minutes of its meeting, held on Tuesday, 27 April 2021, as true and correct.
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At the close of the agenda no requests for leave of absence had been received.
At the close of the agenda no requests for acknowledgements had been received.
At the close of the agenda no requests to present petitions had been received.
Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board Community Forum. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
Te take mō te pūrongo Purpose of the report 1. Ed Crook, Commodore, and Ian Darby, Vice Commodore of the Wakatere Boat Club will be in attendance to update the local board on the club and the activities undertaken in the past year. |
Ngā tūtohunga Recommendation/s That the Devonport-Takapuna Local Board Community Forum: a) receive the presentation from Wakatere Boat Club and thank Ed Crook and Ian Darby for their attendance.
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Attachments a Wakatere Boat Club: Presentation........... 11 b Wakatere Boat Club Profile 2021............. 31 |
Te take mō te pūrongo Purpose of the report 1. Jill Page will be in attendance to address the board regarding Auckland Transport maintenance in the Local Board area. |
Ngā tūtohunga Recommendation/s That the Devonport-Takapuna Local Board Community Forum: a) receive the presentation from Jill Page and thank her for her attendance.
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Te take mō te pūrongo Purpose of the report 1. Tim McBride will be in attendance to address the board in relation to safety issues at Kerr Street in Devonport.
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Ngā tūtohunga Recommendation/s That the Devonport-Takapuna Local Board Community Forum: a) receive the presentation from Tim McBride and thank him for his attendance.
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Te take mō te pūrongo Purpose of the report 1. Graham Dorreen, Chairman, and Fay Freeman, Board Member, of the Takapuna Bowling club will be in attendance to update the board on the clubs activities and successes in the past year.
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Ngā tūtohunga Recommendation/s That the Devonport-Takapuna Local Board Community Forum: a) receive the presentation from Takapuna Bowling Club and thank Graham Dorreen and Fay Freeman for their attendance.
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Te take mō te pūrongo Purpose of the report 1. Andrew Hill, Chairperson, and Terence Harpur, CEO, of the Takapuna Beach Business association will be in attendance to address the board about external events and supporting external activations in the area.
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Ngā tūtohunga Recommendation/s That the Devonport-Takapuna Local Board Community Forum: a) receive the presentation from the Takapuna Beach Business Association and thank Andrew Hill and Terence Harpur for their attendance.
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A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
Devonport-Takapuna Local Board Community Forum 22 June 2021 |
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Item 8.1 Attachment a Wakatere Boat Club: Presentation Page 11
Item 8.1 Attachment b Wakatere Boat Club Profile 2021 Page 31