I hereby give notice that an ordinary meeting of the Devonport-Takapuna Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 15 June 2021

2.00pm

Devonport-Takapuna Local Office
1 The Strand
Takapuna

 

Devonport-Takapuna Local Board

 

OPEN AGENDA

 

 

 

 

MEMBERSHIP

 

Chairperson

Ruth Jackson

 

Deputy Chairperson

Jan O'Connor, QSM

 

Members

Aidan Bennett, QSM

 

 

Trish Deans

 

 

Toni van Tonder

 

 

George Wood, CNZM

 

 

(Quorum 3 members)

 

 

 

Rhiannon Foulstone-Guinness

Democracy Advisor

 

9 June 2021

 

Contact Telephone: 021 815 313

Email: rhiannon.guinness@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 


Devonport-Takapuna Local Board

15 June 2021

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

9.1     Takapuna Beach Business Association: Events and Activations for the upcoming summer season                                                                                 5

10        Extraordinary Business                                                                                                6

11        Reallocation of funds granted to Takapuna North Community Trust for the Sunnynook Placemaking Project                                                                                 7

12        Devonport-Takapuna Quick Response Round Two 2020/2021, grant allocations 17

13        Ngataringa Park Service Assessment                                                                       29

14        Approval of the Devonport-Takapuna Local Board Customer and Community Services work programme 2021/2022                                                                       77

15        Approval of the Devonport-Takapuna Local Board Infrastructure and Environmental Services work programme 2021/2022                                                                     139

16        Approval of the Devonport-Takapuna Local Board External Partnerships - Business Associations work programme 2021/2022                                                              149

17        Approval of the Devonport-Takapuna Local Board Auckland Emergency Management work programme 2021/2022                                                              155

18        Approval of the Devonport-Takapuna Local Board Auckland Unlimited work programme 2021/2022                                                                                               161

19        Adoption of the Devonport-Takapuna Local Board Agreement 2021/2022        167

20        Local board feedback on the Auckland Council draft Economic Development Action Plan                                                                                                                              187

21        Feedback on Hīkina te Kohupara – Kia mauri ora ai te iwi. Transport Emissions: Pathways to Net Zero by 2050 discussion document                                           227

22        Feedback on Equity of Service Levels and Funding Proposals - Draft Report  229

23        Chairpersons' Report                                                                                                279

24        Elected Members' Reports                                                                                        281

25        Devonport-Takapuna Local Board - Record of Workshops May 2021                283

26        Governance Forward Work Calendar                                                                      297

27        Consideration of Extraordinary Items

 

1          Welcome

 

The meeting will open the meeting with a karakia.

 

Whakataka te hau ki te uru                 Cease o winds from the west

Whakataka te hau ki te tonga             Cease o winds from the south

Kia mākinakina ki uta                          Bring calm breezes over the land

Kia mātaratara ki tai                            Bring calm breezes over the sea

E hī ake ana te atakura                      And let the red-tipped dawn come

He tio                                                   With a touch of frost

He huka                                              A sharpened air

He hau hū                                           And promise of a glorious day.

Tīhei mauri ora

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making

When a conflict arises between their role as a member and any private or other external

interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected

members to fully acquaint themselves with, and strictly adhere to, the provisions of

Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of

interest:

 

i.      A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member.

ii.     A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members

understand the requirements of the Local Authority (Member’s Interest) Act 1968. The

guidelines discuss both types of conflicts in more detail and provide elected members with

practical examples and advice around when they may (or may not) have a conflict of        interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office

of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Local Area Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Devonport-Takapuna Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 18 May 2021, as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Takapuna Beach Business Association: Events and Activations for the upcoming summer season

Te take mō te pūrongo

Purpose of the report

1.       Takapuna Beach Business Association Chairperson, Andrew Hill and CEO, Terence Harpur were in attendance to address the board in support of the Devonport-Takapuna Local Board External Partnerships – Business Associations work programme 2021/2022 and to update the board on events and activation taking place in the Takapuna are in the upcoming summer months.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the presentation from Andrew Hill and Terence Harpur of the Takapuna Beach Business Association and thank them for their attendance.

 

 

 

 

 

 

 

 

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Devonport-Takapuna Local Board

15 June 2021

 

 

Reallocation of funds granted to Takapuna North Community Trust for the Sunnynook Placemaking Project

File No.: CP2021/08109

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve reallocation of funding granted to the Takapuna North Community Trust to support the Sunnynook Placemaking Project to paint distance markers and play activations on the footpaths at Sunnynook Park.

Whakarāpopototanga matua

Executive summary

2.       At its business meeting held on 15 September 2020, the Devonport-Takapuna Local Board approved a Local Grant of $5,000 to The Takapuna North Community Trust to support the Sunnynook Placemaking Project in it endeavors to improve Sunnynook Park by providing funding towards the cost to paint distance markers and play activations on the footpaths,  and pop-up play equipment to be used until the new playground outside the Sunnynook Community Centre was installed (LG2102-129, resolution DT/2020/134).

3.       The applicant has since been advised that the Sunnynook Playground upgrade will shortly be completed and requests that part of the funding awarded for the purchase of the pop-up play equipment be re-allocated to allow more extensive painted activations to compliment the new playground and community area.

4.       It is proposed that the markings include:

·        distance markers

·        Te Reo Hopscotch, and

·        a map of New Zealand.

5.       The total cost of this project is $3,454.50 excluding GST.

6.       The original amount requested for line markings and play activations was $2,280 with a further $2,582 requested for pop-up play equipment.

7.       If the local board chooses to fund the more extensive painting of the footpaths the balance of $1,545.50 will be returned by the applicant.

8.       The applicant is aware that landowner approval is required before these markings can be done and has supplied a quote, with specifications and details of the guaranteed life of the paint system used (refer Attachment A).

9.       The proposed scheme has the support of the Sunnynook Community Association, The Sunnynook Community Centre, The Glenfield Rugby League Club and Sunnynook Scouts.

 

 

 

 

 

 

 

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approve the reallocation of $3,454.50 from the $5,000 originally granted to The Takapuna North Community Trust to support the Sunnynook Placemaking Project’s proposal to paint distance markers, a Te Reo Hopscotch, and a map of New Zealand on the footpaths on Sunnynook Park (LG2002-213 resolution DT/2020/63). 

b)      note the balance of the $5,000 granted in September 2020, in the amount of $1,450.50, will be returned by the applicant.

 

Ngā ritenga ā-pūtea

Financial implications

10.     The applicant has requested approval to spend $3,454.50 online markers, a Te Reo Hopscotch, and a map of New Zealand to be painted on the footpaths on Sunnynook Park. This is instead of spending spend $2,280 on painted activations and $2,582 on pop-up play equipment that is no longer required as the new playground on Sunnynook Park is nearing completion.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

11.     If the local board chooses not to approve the reallocation of the funds originally granted for the pop-up play equipment, the applicant will still go ahead with the painting of the distance markers up to the value of $2,280 and return the balance of the $5,000 originally awarded.

Ngā koringa ā-muri

Next steps

12.     If the funds are reallocated the applicant can progress with its plans to seek landowner approval for the proposed line markers and painted activations on Sunnynook Park.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Sunnynook CommunityAssociation: Sunnynook Park Placemaking Project

9

      

Ngā kaihaina

Signatories

Author

Maureen Buchanan - Local Board Advisor

Authoriser

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

15 June 2021

 

 








Devonport-Takapuna Local Board

15 June 2021

 

 

Devonport-Takapuna Quick Response Round Two 2020/2021, grant allocations

File No.: CP2021/07712

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To fund, part-fund or decline the applications received for Devonport-Takapuna Quick Response Round Two 2020/2021.

Whakarāpopototanga matua

Executive summary

2.       This report presents applications received for the Devonport-Takapuna Quick Response Round Two 2020/2021 (Attachment B).

3.       The Devonport-Takapuna Local Board adopted the Devonport-Takapuna Local Board Community Grants Programme 2020/2021 on 19 May 2020 (Attachment A). The document sets application guidelines for community contestable grants.

4.       The local board has set a total community grants budget of $245,045 for the 2020/2021 financial year. A total of $226,965.09 was allocated in the previous rounds. An additional amount of $4,000 was allocated from the community grants budget to initiate a hui (resolution number DT/2021/43). This leaves a total of $14,079.91 to be allocated to one quick response round.

5.       Twenty-five applications were received for Devonport-Takapuna Quick Response, Round Two 2020/2021, requesting a total of $42,548.61.

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      agree to fund, part-fund or decline each application in Devonport-Takapuna Quick Response Round Two 2020/2021 listed in the following table:   

Table One: Devonport-Takapuna Quick Response Round Two 2020/2021 grant applications.

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

QR2102-202

Depot Arts and Music Space Trust

Arts and culture

Towards the cost of six professional music mentors to support six winning young musicians from the local secondary and intermediate schools during their recording sessions and performance.

$1,920.00

Eligible

QR2102-203

Veronika Sola

Arts and culture

Towards the cost of the Depot Artspace gallery rental and membership fee for an art exhibition “Dreamland” in September 2021.

$1,000.00

Eligible

QR2102-205

The Operating Theatre Trust

Arts and culture

Towards the ticketing fees for the production 'The Four Seasons' at the Pumphouse Theatre in July 2021.

$2,000.00

Eligible

QR2102-207

Rata Printmakers

Arts and culture

Towards gallery hire, advertising and two artist guest speakers’ donations for the "Landscapes of Memory and Imagination" print exhibition, printmaking demonstration, and workshops at the Lake House Arts Centre.

$1,000.00

Eligible

QR2102-220

Show Me Shorts Film Festival Trust Board

Arts and culture

Towards the programming, communication, and marketing costs for the Devonport -Takapuna season of the "Show me Shorts" film festival at "The Vic" and the "Monterey Cinemas.

$1,956.96

Eligible

QR2102-223

Natanahira Pona

Arts and culture

Towards the cost of the Depot Artspace gallery hire from 4 to 10 July 2021 for the Matariki lantern-making workshops.

$800.00

Eligible

QR2102-208

Devonport Community Garden Society Incorporated

Community

Towards the purchase and installation of a pump, water pipe, tap, and fittings to complete the irrigation system for the Devonport Community Garden at the Mt Cambria Reserve, Devonport.

$1,280.00

Eligible

QR2102-209

Harbour Hospice Trust

Community

Towards the aprons, printing of booklets, security, technician, cleaning, and event crew costs for a Harbour Hospice fundraising event.

$2,000.00

Eligible

QR2102-211

Wild Wonderers Limited

Community

Towards the venue hire, first-aid and cleaning cost for a family-friendly festival "Wild Wondering" at the Lake House Arts Centre.

$2,000.00

Eligible

QR2102-224

The Lake House Trust

Community

Towards the cost of visitor's carpark line marking and adding a zebra crossing inside the sealed carpark.

$2,000.00

Eligible

QR2102-225

Narrowneck Playcentre

Community

Towards the purchase of two crash mats to meet safety requirements.

$1,388.90

Eligible

QR2102-227

Big Buddy Mentoring Trust

Community

Towards the purchase of a laptop, wireless keyboard, and mouse, docking station. a monitor and a carry bag for the “North Auckland Mentoring Manager”.

$2,000.00

Eligible

QR2102-229

Rotary Club of Milford Incorporated

Community

Towards the purchase of an electric cart to pull the water tank for watering the street plants in Milford.

$2,000.00

Eligible

QR2102-230

The Scout Association of New Zealand - SANZ 1st Devonport Scout Group

Community

Towards the purchase of six tents.

$1,794.00

Eligible

QR2102-231

Youthline Auckland Charitable Trust

Community

Towards the cost of programme resources used by the youth worker team and counsellors from 1 July 2021 to 31 March 2022.

$2,000.00

Eligible

QR2102-233

Ann Langis Play Ltd trading as Junky Monkeys

Community

Towards the venue hire, and staffing cost for the "Junky Monkeys - Pop Up Playground" event on the 13 and 27 August 2021.

$2,000.00

Eligible

QR2102-206

Environmental Education for Resource Sustainability Trust

Environment

Towards native plants and recycling bins.

$1,962.75

Eligible

QR2102-204

Aotearoa Multicultural Families Society Incorporated

Events

Towards the "The Power of Walking" programme including the cost of venue hire for meetings, design, and printing of programme activity books and certificates.

$1,750.00

Eligible

QR2102-214

Ruth Greenaway

Historic Heritage

Towards the oral history interview documenting 50 years of work on Auckland's Ports.

$1,000.00

Eligible

QR2102-217

Victoria Theatre Trust Board

Historic Heritage

Towards the costs associated with promotion and safety lighting for tours of the Victoria Theatre.

$1,880.00

Eligible

QR2102-215

Ngataringa Tennis Club Incorporated

Sport and recreation

Towards the cost of running the "Tennis to Schools" programme including the cost of coaching, 70 red balls and a tennis kit.

$2,000.00

Eligible

QR2102-221

Kumar Laxman

Sport and recreation

Towards the venue hire cost for the free weekly community yoga classes at the Takapuna War Memorial Hall.

$816.00

Eligible

QR2102-222

North Shore Cricket Club Incorporated

Sport and recreation

Towards the Takapuna Grammar School indoor cricket net hire for the "Winter and preseason" coaching programme.

$2,000.00

Eligible

QR2102-228

Takapuna Grammar School Rowing Club Incorporated

Sport and recreation

Towards the "Learn to Row Programme 2021” including the cost of fuel, coaching fees, and camp accommodation.

$2,000.00

Eligible

QR2102-232

Badminton New Zealand Incorporated

Sport and recreation

Towards the venue hire for the “Northern Junior Secondary School Badminton Championships 2021”.

$2,000.00

Eligible

Total

 

 

 

$42,548.61

 

 

 

 

Horopaki

Context

6.         The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.         Auckland Council’s Community Grants Policy supports each local board to adopt a grants programme.

8.         The local board grants programme sets out:

·    local board priorities

·    lower priorities for funding

·    exclusions

·    grant types, the number of grant rounds and when these will open and close

·    any additional accountability requirements.

 

9.         The Devonport-Takapuna Local Board adopted the Devonport-Takapuna Local Board Community Grants Programme 2020/2021 on 19 May 2020 (Attachment A). The document sets application guidelines for community contestable grants.

10.       The community grants programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications and community networks.

11.       The local board has set a total community grants budget of $245,045 for the 2020/2021 financial year. A total of $226,965.09 was allocated in the previous rounds. An additional amount of $4,000 was allocated from the Community Grants budget to initiate a hui (resolution number DT/2021/43). This leaves a total of $14,079.91 to be allocated to one quick response round.

Tātaritanga me ngā tohutohu

Analysis and advice

12.       The aim of the local board grants programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.       The local board grants programme aims to respond to Auckland Council’s commitment to address climate change by providing grants to individuals and groups with projects that support community climate change action. Community climate action involves reducing or responding to climate change by residents in a locally relevant way. Local board grants can contribute to expanding climate action by supporting projects that reduce carbon emissions and increase community resilience to climate impacts. Examples of projects include:

·    local food production and food waste reduction

·    decreasing use of single-occupancy transport options

·    home energy efficiency and community renewable energy generation

·    local tree planting and streamside revegetation

·    education about sustainable lifestyle choices that reduce carbon footprints.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.       Based on the main focus of an application, a subject matter expert from the relevant department will provide input and advice. The main focus of an application is identified as arts, community, events, sport and recreation, environment or heritage.

15.       The grants programme has no identified impacts on council-controlled organisations and therefore their views are not required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

16.       Local boards are responsible for the decision-making and allocation of local board community grants.  The Devonport-Takapuna Local Board is required to fund, part-fund or decline these grant applications in accordance with its priorities identified in the local board grant programme.

17.       Staff will provide feedback to unsuccessful grant applicants about why they have been declined, so they can increase their chances of success in the future.

18.       A summary of each application received through Devonport-Takapuna Quick Response, Round Two 2020/2021 is provided in Attachment B.

Tauākī whakaaweawe Māori

Māori impact statement

19.       The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grants processes.

20.       Seven applicants applying to Devonport-Takapuna Quick Response Round Two 2020/2021 indicate projects that target Māori or Māori outcomes.

Ngā ritenga ā-pūtea

Financial implications

21.       The allocation of grants to community groups is within the adopted Long-term Plan 2018-2028 and local board agreements.

22.       The local board has set a total community grants budget of $245,045 for the 2020/2021 financial year. A total of $226,965.09 was allocated in the previous rounds. An additional amount of $4,000 was allocated from the Community Grants budget to initiate a hui (resolution number DT/2021/43). This leaves a total of $14,079.91 to be allocated to one quick response round.

23.       Twenty-five applications were received for Devonport-Takapuna Quick Response, Round Two 2020/2021, requesting a total of $42,548.61.

24.          Relevant staff from Auckland Council’s Finance Department have been fully involved in the development of all local board work programmes, including financial information in this report, and have not identified any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.       The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri

Next steps

26.       Following the Devonport-Takapuna Local Board allocating funding for round two of the quick response grants, grants staff will notify the applicants of the local board’s decision.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board Grants Programme 2020/2021

25

b

Devonport-Takapuna Quick Response Round Two 2020/2021 - grant applications (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

Moumita Dutta - Senior Grants Advisor

Authorisers

Marion Davies - Grants and Incentives Manager

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

15 June 2021

 

 

PDF Creator

PDF Creator

PDF Creator


Devonport-Takapuna Local Board

15 June 2021

 

 

Ngataringa Park Service Assessment

File No.: CP2021/05668

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the Service Assessment for Ngataringa Park in Devonport.

Whakarāpopototanga matua

Executive summary

2.       The approved Parks, Sports and Recreation (PSR) work programme for the 2019/2020 financial year included the item ‘Ngataringa Park Service Assessment’ (PSR SharePoint ID: 772). The assessment identifies the open space service outcomes and possible future development opportunities for Ngataringa Park and for the adjoining Dacre Park sportsfields, which are considered to be part of Ngataringa Park.

3.       A Draft Development Plan for Ngataringa Park and Dacre Park was prepared in 2012. The Devonport- Takapuna Local Board established the need to review the plan in their Local Board Plan 2017. The board subsequently undertook to initiate a service assessment for these parks as part of their 2019 /2020 Local Board Agreement.

4.       The service assessment seeks to ensure that potential parks outcomes, activities and services are identified to provide a starting point for discussion with the local board and the community, in the 2020 context. The assessment was presented to the local board for feedback on 30 June 2020. This has been reflected in the final draft.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      adopt the service assessment for Ngataringa Park (presented as Attachment A to the agenda report) as a framework for more detailed investigation into future development options as funding becomes available.

 

Horopaki

Context

5.       As part of the Parks, Sport and Recreation (PSR) work programme 2019/2020, the Devonport -Takapuna Local Board allocated funding to progress a service assessment for Ngataringa Park in Devonport.

6.       The Dacre Park sportsfields were developed in the early 1980’s, while the area that is now Ngataringa Park was still being managed as a landfill.  The capping of the landfill to create the Ngataringa Park was completed in 1994, and due to their shared access to Lake Road, the two parks are now considered as one for planning or development processes.

7.       The service assessment seeks to ensure that potential parks outcomes, activities and services are identified to provide a starting point for discussion with the local board and the community. This will ensure that any development aligns with experiences that the community value and enable the strategic allocation of funding.

8.       Auckland Council guiding documents referenced as part of the assessment were:

·    Ngataringa Park and Dacre Park Reserve Management Plan 2004

·    Ngataringa Park Draft Development Plan 2012

·    Open Space Provision Policy 2016

·    Draft Devonport -Takapuna Local Board Plan 2020

·    Devonport -Takapuna Greenways Plan 2015

·    Auckland Plan 2050

·    Parks and Open Space Strategic Action Plan 2013.

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The assessment was developed by investigating current site conditions and evaluating changes that have occurred since a draft development plan was completed in 2012 (Attachment B). This was followed by an information gathering phase, and analysis of the current key planning and policy framework, as well as an analysis of site-specific opportunities and constraints to understand potential key service outcomes for the park. 

10.     A process of identifying the potential activities and experiences at Ngataringa Park was undertaken. This was informed by the constraints of the park (which is a closed landfill) and existing amenities on the park as well as amenities across the wider Devonport-Takapuna Local Board area.

11.     This information was used to create a high- level spatial diagram to define how the park might be developed to provide a range of recreational as well as environmental opportunities. The diagram is focused on defining areas where key activities and services should be concentrated but does not provide detail relating to specific site development, infrastructure improvements or asset solutions.

12.     The potential services and activities outlined in the assessment will provide a platform for detailed investigation of development priorities in conjunction with the community. The long-term development of the park will also be informed by the results of community consultation through the Community Facilities work programme as funding becomes available.

13.     Service Outcomes and Possible Activities

The service outcomes that were identified as part of the assessment are:

·    Active recreation (Sports facilities, change rooms, field lighting and multi-activity sports fields)

·    Passive recreation (Dog walking / dog park, youth activity zone, walking, cycling, fitness trails, play trails, nature discovery play, picnicking and leisure)

·    Experience (Vistas to the wider landscape, views to the harbour, visual quality, connection to nature, protection from elements and a sense of safety)

·    Arts, culture and heritage (Māori history, hospitality, community events, memorial and public art)

·    Environment (Landfill management, stormwater management, ecological restoration, wild link connections)

·    Access and Connectivity (Active street edge, formalised paths, vehicle access and parking, greenway links, walkways, cycleways and public transport links)

·    Place making (Ngataringa Bay, community identity and a sense of arrival)

14.     Spatial Diagram for Future Development

The high-level spatial diagram for the park focuses on defining the areas of the park where key activities and services should be concentrated. Some of these service outcomes typically require more exclusive zones due to the nature of these activities, while other outcomes would be applied across the park.

15.     Those service outcomes that have specific zones identified in the spatial diagram where more defined use is necessary are:

• Active recreation

• Passive recreation

16.     Other outcomes have defined zones identified in the spatial diagram. However, for the outcomes listed below it is recommended to apply these across other areas of the park where appropriate.

·    Access and connectivity

·    Arts, culture and heritage

17.     In addition, the following service outcomes would apply across the entire park where possible and should be incorporated into any development process to ensure service outcomes are realised holistically:

·    Experience

·    Environment

·    Placemaking

Tauākī whakaaweawe āhuarangi

Climate impact statement

18.     Auckland is characterised by 3,200 km of coast that is of high environmental, social, cultural and economic value. However, the complexity of coastal processes, combined with the future pressures associated with climate change and population growth, pose significant future management challenges. Considering Auckland Council’s key roles with regard to coastal management (including regulatory, asset and emergency management) an enduring responsibility to address these issues is acknowledged.

19.     In August 2017 a Coastal Management Framework was approved to provide a best practice, operational framework for coastal management in Auckland (resolution ENV/2017/116). This framework highlighted the need to better understand and address the ongoing impacts of climate change.

20.     Decision making in response to the impacts of coastal hazards or land instability on parks and park infrastructure should be consistent with:

·      Outcomes and policies in the New Zealand Coastal Policy Statement and national guides on climate change projections and adaptive planning  

·      Auckland Council’s Coastal Management Framework, including any relevant coastal management plan and/or coastal asset management plan

·      Any future council coastal erosion and land instability response policy, or implementation of the Auckland Climate Plan 2020

·      Relevant hazard assessments.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

21.     The project aligns to outcomes in the Devonport Takapuna Local Board Plan, specifically Outcome 1: Quality parks, beaches and open spaces that everyone can enjoy.

22.     The Closed Landfill team from the Infrastructure and Environmental Services Department have contributed to discussions and helped identify, develop and analyse the service outcomes proposed.

23.     The Service and Asset Planning Team are reviewing the Reserve Management Plans for all reserves within the Devonport -Takapuna Local Board area. This document has been shared with them as information to inform the review.

24.     Feedback from Principal Sports Parks Advisor and Community Facilities staff involved with sportsfield developments on Dacre Park has been incorporated into the final document

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

25.     A draft version of the Ngataringa Park service assessment was presented to the Devonport Takapuna Local Board in a workshop in June 2020 for their consideration. No changes were requested by the board in response to the service assessment at this workshop and the assessment was finalised in anticipation of formal endorsement at a business meeting.

26.     Following this workshop, local board members were approached by a company involved in disc (frisbee) golf about the possibility of setting up a course on Ngataringa Park. The board requested more information on the proposal and staff views. 

27.     Parks Services staff considered the implications of this proposal on the service assessment and subsequently workshopped this specific item with the board in September 2020 to receive their feedback. From a service provision perspective, the board considered that the service assessment adequately contemplated the possibility of an activity such as disc golf.

Tauākī whakaaweawe Māori

Māori impact statement

28.     The work undertaken in the Parks and Places work programme has been designed to enable meaningful engagement with iwi by outlining the potential project and the how it will deliver on the outcomes identified in the Devonport-Takapuna Local Board Plan. The intention is to provide enough information for Iwi to effectively provide input into the direction of the project before the design process begins.

29.     Once adopted, future projects aligned to service outcomes will be presented to the North-Western Area Hui. Iwi will have the opportunity to express interest in these projects and indicate how they would like to be involved.

Ngā ritenga ā-pūtea

Financial implications

30.     The service outcomes process is used as a tool to understand how funds may be allocated in the future. Should any projects be initiated in response to these service outcomes, then funding will need to be allocated as part of the Community Facilities work programme for investigation and design. There is currently no funding allocated.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

31.     There is an inherent risk in allocating funding to investigation and design that may initiate projects when there is no capital funding identified to deliver the physical work components.

32.     Any further investment in the site will be made through the Community Facilities Work Programme. The work programme development process is designed to ensure the local board receive quality advice to inform financial decision-making.

Ngā koringa ā-muri

Next steps

33.     Support Community Facilities and the other council departments with the identification of future development options for the reserve through the application of these service outcomes.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Ngataringa Park Service Assessment

35

b

Draft Ngataringa Park Development Plan 2012

55

     

Ngā kaihaina

Signatories

Author

John McKellar - Parks & Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Eric Perry - Local Area Manager

 



Devonport-Takapuna Local Board

15 June 2021

 

 

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Devonport-Takapuna Local Board

15 June 2021

 

 

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Devonport-Takapuna Local Board

15 June 2021

 

 

Approval of the Devonport-Takapuna Local Board Customer and Community Services work programme 2021/2022

File No.: CP2021/07646

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the 2021/2022 Devonport-Takapuna Local Board Customer and Community Services work programme and approve in principle the 2022/2023 and 2023/2024 work programmes (Attachment A).

Whakarāpopototanga matua

Executive summary

2.       This report presents the 2021/2022 Devonport-Takapuna Local Board Customer and Community Services work programme with associated budget for approval, as well as the subsequent two financial years, 2022/2023 and 2023/2024 work programmes for approval in principle.

3.       The local board approves the work programme each financial year. Delivery of the approved work programme will support the local board to achieve the outcomes and aspirations in the Devonport-Takapuna Local Board Plan 2020.

4.       The work programme details the activities to be delivered by departments within the Customer and Community Services directorate.

5.       The work programme has been developed through a series of workshops between December 2020 and May 2021, where the local board provided feedback to staff on project and activity prioritisation.

6.       The work programme development process takes an integrated approach to scoping activity, involving collaboration between staff from across council and the local board.

7.       Several projects in the 2022/2023 and 2023/2024 work programme have been identified as part of the Risk Adjusted Programme. Approval is sought for the planning and design of these projects to commence during 2021/2022, so that they are ready to be delivered early if approved projects for delivery in 2021/2022 are delayed for any unforeseen reason.   

8.       The work programme includes projects proposed to be funded from regional budgets subject to approval by the relevant Governing Body committee. The local board can provide formal feedback on these regional projects through resolution to this report.

9.       The most significant risk to successful delivery of the 2021/2022 work programme is a change in COVID-19 alert levels that would impact delivery timeframes and budget.

10.     Updates on the progress of the work programme delivery will be provided through the local board’s quarterly performance reports.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approve the 2021/2022 Customer and Community Services work programme and associated budget and approve, in principle, the 2022/2023 and 2023/2024 work programmes (Attachment A to the agenda report).

b)      approve the Risk Adjusted Programme projects identified in the 2021/2022 Customer and Community Services work programme (Attachment A to the agenda report).

c)      note that funding for the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development and the Natural Environment Targeted Rate budgets are subject to approval by the relevant Governing Body committee.

d)      provide feedback for consideration by the relevant Governing Body committee on projects funded from the Coastal Renewals, Landslide Prevention, Local Parks and Sports Field Development and the Natural Environment Targeted Rate budgets (Attachment D to the agenda report).

 

Horopaki

Context

11.     Customer and Community Services provide a wide range of services, facilities, open spaces and information that support communities to connect, enjoy and embrace the diversity of our people, places and natural environment. These are tailored to the unique needs of the local community in a place-based approach.

12.     The 2021/2022 Customer and Community Services work programme (included as Attachment A) outlines the local board’s priorities to be delivered within the financial year.

13.     The work programme aligns to council plans, policies and strategies. Each activity in the work programme delivers to a specific objective relating to one or more of the following 2020 Local Board Plan outcomes:

·        Outcome 1 – Environment and heritage

·        Outcome 2 – Parks, facilities and open spaces

·        Outcome 3 – Community participation and wellbeing

·        Outcome 4 – Transport and access

·        Outcome 6 – Māori values Ngā tikanga a te Māori

14.     Development of the work programme is based on the understanding of:

·    local community needs

·    service and asset availability

·    funding availability

·    the work performed by other parties, including iwi partners, Council Controlled Organisations, community groups and commercial enterprises

·    risks

·    feedback received from the local board at workshops.

Tātaritanga me ngā tohutohu

Analysis and advice

15.     Delivery of the work programme is the realisation of the local board’s aspirations for their community, as identified in the Devonport-Takapuna Local Board Plan 2020.

16.     The local board has discretion to allocate a portion of their budget to a project or activity that they identify as a priority across the three-year work programme period.

17.     Out of the initiatives signalled in the local board plan, the local board has prioritised the activities to be delivered in the next three years within available budgets.

18.     The work programme provides a three-year view that demonstrates the phasing of programme and project delivery for the following financial years:

·        2021/2022 (to be approved)

·        2022/2023 (to be approved in principle)

·        2023/2024 (to be approved in principle).

19.     The local board can approve the work programme for the first financial year and subsequently, delivery of this activity will commence from 1 July 2021. The local board can approve the following two years in principle only.

20.     This allows the work programme to be presented in a future focused way that shows how the local board plan will be responded to for the entirety of its three-year strategy, without locking down future investment before that activity is properly scoped.

21.     The local board will approve the 2022/2023 work programme in June 2022 and approve the 2023/2024 work programme in June 2023. This will include opportunity to make changes to these work programmes prior to approval, including adding or removing activities and budget allocations, unless funding has already been committed.

22.     However, approval of unique multi-year projects, particularly capital works, in the 2021/2022 work programme will commit the local board to the future funding associated with completing the project in 2022/2023 or 2023/2024.

23.     The work programme includes a continuation of delivery from previous financial years, including annually occurring events or projects, ongoing programmes, new activities and investments, and potential carry-forward items.

24.     Regular updates on the delivery of the programme will be provided to the local board through quarterly performance reports. These updates will identify progress of all projects, highlight risks, and advise if amendments to the budget or delivery timeframes are required.

COVID-19 recovery is a priority for Customer and Community Services

25.     A priority of the work programme is to deliver activities that respond to the impacts of COVID-19 on the following:

·     newly vulnerable communities

·     council financial constraints

·     building community resilience for recovery.

26.     Customer and Community Services is positioned well to deliver services that are key to the economic and social recovery of communities most in need, including by providing:

·     safe and welcoming spaces

·     inclusive events to bring the community back together

·     community supports, including grants

·     stronger connections with other organisations, including Council Controlled Organisations, iwi partners, business associations, community organisations and central government agencies who also serve our communities.

Delivering outcomes for, and with, Māori

27.     Council has important statutory obligations with respect to Te Tiriti o Waitangi – The Treaty of Waitangi. The strategic framework that informs council’s delivery and performance measurement of Māori outcomes is Kia Ora Tāmaki Makaurau Māori Outcomes Measurement Framework.

28.     Within this strategic framework, Customer and Community Services is responsible for leading activities that deliver against the following outcomes and objectives in Table 1.

Table 1: Kia ora Tāmaki Makaurau outcomes and objectives

Mana outcome

Outcome statement

Mahi objective

Kia ora te Marae

Marae are centres of excellence for whānau Māori and have an abundant presence in communities.

Invest in marae to be self-sustaining and thriving hubs for Māori and the wider community.

Kia ora te Whānau

Empowered whānau Māori across Tāmaki Makaurau.

The council group will enable whānau Māori to experience relevant and welcoming public facilities and services. It will support Māori-led services where appropriate.

Kia ora te Reo

Ko te reo Māori te mauri o te mana Māori

The council group supports te reo Māori be seen, heard, spoken and learned throughout Tāmaki Makaurau.

29.     The work programme includes activities that have an objective to deliver moderate to high outcomes for and with Māori in one or more of the following strategic priority areas:

·     Kaitiakitanga

·     Māori business, tourism and employment

·     Māori identity and culture

·     marae development

·     papakāinga and Māori housing

·     realising rangatahi potential

·     te reo Māori

·     whānau and tamariki wellbeing.

30.     Activities in the work programme that aim to achieve high Māori outcomes in one or more of the strategic priority areas are identified in Attachment B.

31.     The Devonport-Takapuna Local Board work programme includes 18 activities that are identified as delivering moderate to high outcomes for Māori.  

32.     Progress updates on delivery of Māori outcomes will be provided to the local board through quarterly performance reports.

Types of budget

33.     Work programme activities are funded from budget sources dependent on the type of delivery. Some activities within the work programme have budget allocated from two or more sources, including budgets from both local and regional programmes.

34.     Table 2 outlines the different budget types and their purpose that fund the work programme.

Table 2: work programme budget types and purpose

Budget type

Description of budget purpose

Locally Driven Initiatives (LDI)

A development fund used to advance local operational and capital activities at the discretion of the local board

Asset Based Services (ABS)

Allocated by the Governing Body to deliver local activities based on decisions regarding region-wide service levels, including allocation of funds for local asset-based services

Local renewals

A fund dedicated to the renewal (servicing or replacement) of assets including those in local parks and community facilities

Growth (local parks and sports field development)

Primarily funded through development contributions, a regional fund to improve open spaces, including developing newly acquired land into parks, and existing open space to increase capacity to cater for growing population needs

Coastal

A regional fund for the renewal of Auckland’s significant coastal assets, such as seawalls, wharves and pontoons.

Landslide prevention

A regional fund to proactively develop new assets for the prevention of landslides and major slips throughout the region

Specific purpose funding

Funds received by the council from external sources held for specific local board areas and service agreements including compensation funding from other agencies for land acquisitions required for major projects

One Local Initiative (OLI)

Funds allocated by the Governing Body to a local board priority project in alignment with the Long-term Plan 2018-2028

Long-term Plan discrete

Funds associated with activities specifically named and listed in previous long-term plans, including new libraries, community centres and major sports and community infrastructure

Kauri Dieback Funding

As part of the Natural Environment Targeted Rate (NETR) Fund, this is a regional fund from the Environment and Climate Change Committee used to implement the national kauri dieback programme standards

External funding

Budget from external parties, not yet received and held by Customer and Community Services

Capital projects and budgets

35.     The capital works programmes have been geo-spatially mapped to indicate the location of projects within a local board area.

36.     Attachment C demonstrates the year of the three-year work programme that capital budget is proposed to be allocated to specific projects and indicates the main funding source for each project.

37.     Activity budgets for capital programme delivery are estimates only, as costs are subject to change and to be refined as the activity / project progresses through the design and delivery process. Greater clarity will be determined once activity details are defined with the work programme updated accordingly.

38.     Some projects are unable to be mapped as they reference multiple locations, or the work locations are yet to be determined.

Risk Adjusted Programme

39.     The Risk Adjusted Programme was implemented in 2019 and is designed to mitigate risk so that the total budget is delivered.

40.     Several capex projects in the 2022/2023 and 2023/2024 work programme have been identified as part of the Risk Adjusted Programme as highlighted in Attachment A.

41.     Approval is sought for the commencement of these projects in the 2021/2022 financial year, so that they can replace delays in projects that may not be delivered for unforeseen reasons.

Regionally funded activities included in the local board work programme

42.     There are activities, from the Coastal Renewals, Landslide Prevention and Local Parks and Sports Field Development and the Natural Environment Targeted Rate budgets, which are funded regionally and will be approved by the Governing Body after 30 June 2021.

43.     These activities are included in the work programme because the local board has decision-making responsibility for that activity within the parameters set by the Governing Body, which include project location, scope and budget.

44.     These activities may be conducted by a number of teams, including within the Customer and Community Services and Infrastructure and Environmental Services directorates.

45.     The local board can provide feedback on the activities outlined in Attachment D. This feedback will be presented to the relevant Governing Body committee when they consider regionally funded activities.

Process for changes to the approved work programme

46.     Staff will provide progress updates to and seek approval from the local board if there are any projects that require scope, budget or timing changes throughout the financial year, or if activities need to be cancelled or added to the work programme.

47.     The work programme includes community leases. Straight-forward lease renewals without variations will be processed in accordance with agreed delegations through a written memo. Expired and more complex community leases will be workshopped with the local board and reported to a business meeting.

48.     For a change to the work programme considered to be minor, in that it does not substantially alter the approved work programme, staff will workshop this with the local board and then implement the change. A description of the change will be included in the following round of quarterly reporting.

49.     A change to the work programme that is considered substantial, will be presented to the local board at a business meeting for approval.

Tauākī whakaaweawe āhuarangi

Climate impact statement

50.     In June 2019, council declared a climate emergency and in response to this, council adopted the Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan in July 2020.

51.     Each activity in the work programme is assessed to identify whether it will have a positive, negative, or neutral impact on greenhouse gas emissions and impact on resilience to climate change.

52.     To deliver on climate goals, Te Tāruke-ā-Tāwhiri includes eight priorities for action:

·     natural environment

·     built environment

·     transport

·     economy

·     communities and coast

·     food

·     Te Puāwaitanga ō te Tātai

·     energy and industry.

53.     The work programme indicates which of these priorities each activity responds to.

54.     Attachment E outlines the activities in the work programme identified to have a positive and negative climate change impact.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

55.     The work programme is presented at a directorate level which reflects the integrated approach to developing the activities between the directorate’s departments of:

·     Connected Communities

·     Community Facilities

·     Community and Social Innovation

·     Parks, Sports and Recreation

·     Regional Service Planning, Investment and Partnerships.

56.     The Customer and Community Services work programme was developed through a collaborative approach by representatives from across council departments, directorates and Council Controlled Organisations.  The integrated team developed the proposed work programme with the local board through a series of workshops.

57.     Some of the activities in the work programme are delivered collaboratively between directorates, for example the Kauri Dieback programme.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

58.     Delivery of the work programme is the local board’s implementation of outcomes and objectives in the Devonport-Takapuna Local Board Plan 2020. 

59.     The feedback received from the local board through a series of workshops from December 2020 to May 2021 has informed the proposed Customer and Community Services work programme in Attachment A.

Tauākī whakaaweawe Māori

Māori impact statement

60.     Consideration is given to how the provision of services, facilities and open spaces can support the aspirations of Māori, promote community relationships, connect to the natural environment, and foster holistic wellbeing of whānau, hapu and iwi Māori.

61.     In the local board area, 5.5 per cent of the total population identify as Māori.

62.     The work programme includes activities that will have an impact on a service, facility, or location of significance to Māori. In these situations, appropriate and meaningful engagement and consultation will be undertaken, including to meet our obligations under Te Tiriti o Waitangi – Treaty of Waitangi.

63.     Activities identified as delivering a moderate and high level of Māori outcomes are presented as Attachment B.

Ngā ritenga ā-pūtea

Financial implications

64.     The financial implications of the COVID-19 pandemic have resulted in a reduced renewals budget per local board and significantly reduced development budgets for growth.

65.     Each activity line has a budget allocation for delivery in one or more of the financial years (e.g., 2021/2022, 2022/2023 and 2023/2024). Where activity lines show a zero-dollar budget, this reflects implementation costs met through staff salary or other funding sources.

66.     The 2021/2022 activities recommended for local board approval can be accommodated within their draft 2021/2022 budgets.

67.     The budgets allocated to activities in the financial years 2022/2023 and 2023/2024 are indicative only and are subject to change due to any increased costs, inflation or reduction to the overall available annual council budget that may occur.

68.     Table 3 summarises the budget sources for each work programme financial year.

Table 3: Devonport-Takapuna Local Board budget allocation

Local budgets

2021/2022 (approve)

2022/2023 (approve in principle)

2023/2024 (approve in principle)

Opex: Locally Driven Initiatives (LDI)

       $1,098,000

     $1,175,000

     $1,192,000

Opex: Asset Based Services (ABS)

   $11,634,304

   $11,634,304

   $11,634,304

Capex: Local Asset Renewals - Budget (ABS)

$3,904,393

$4,612,906

$4,754,847

Capex: Local Asset Renewals - Proposed Allocation (ABS)

$3,904,393

$4,612,906

$4,754,847

Capex: Local Asset Renewals - Unallocated budget (ABS)

$0

$0

$0

Capex: Locally Driven Initiatives (LDI) – Budget

$118,000

$118,000

$118,000

Capex: Locally Driven Initiatives (LDI) - Proposed Allocation

$178,000

$58,000

$118,000

Capex: Locally Driven Initiatives (LDI) - Unallocated budget

-$60,000

$60,000

$0

Capex: Growth projects Allocation

$0

$0

$0

Capex: Coastal projects Allocation

$694,251

$0

$0

Capex: Landslide Prevention projects Allocation

$0

$0

$0

Capex: Specific Purpose Funding - Allocation

$0

$0

$0

Capex: External Funding Allocation

$30,000

$0

$0

Capex: One Local Initiative

$0

$0

$0

Capex: Long-term Plan discrete

$0

$0

$0

Capex: Natural Environment Targeted Rate

$0

$0

$0

69.     The proposed budgets are based on the anticipated budget allocations from the Long-term Plan 2021-2031.

70.     Any 2020/2021 capex budget unspent on 30 June 2021 will be assessed for carry-forward to the 2021/2022 work programme. Carry forwards will be added to the work programme as separate activity lines.

71.     Where an activity is cancelled or no longer required, the local board can reallocate the budget to an existing work programme activity or create a new activity within that financial year.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

72.     If approval of the Customer and Community Services work programme is not obtained, there is significant risk that the activities within it will be delayed or not delivered.

73.     Table 4 outlines the key risks and mitigations associated with the work programme.

Table 4: risks and mitigations

Risk

Mitigation

Non-delivery, time delays and budget overspend of activities that are managed through the work programme.

Having agreed processes to amend the work programme if activities need to be changed or cancelled.

Utilising the Risk Adjusted Programme to progress those activities identified as ready to proceed under the Risk Adjusted Programme at the beginning of the financial year.

Unknown risks associated with trialling a new activity for the first year.

Risks and mitigations for new activity lines are considered during the scoping phase, continually assessed and reported to the local board.

The COVID-19 pandemic could have a negative impact on the progress of the work programme as some activities cannot be delivered if there is an increase in an alert level.

Development of the work programme has included consideration for all activities regarding potential impacts on delivery in the event of alert level changes.

Some activities may be delayed but still deliverable within the agreed timeframes.

Where activities need to be cancelled the local board can reallocate budget to other activities.

74.     The majority of activities in the work programme are ongoing and annually occurring. Risks associated with these activities have been identified in previous years and are managed on an ongoing basis.

75.     Other risks may also exist, including with respect to the health, safety and wellbeing of council staff. Work programmes may also need to be adjusted where these risks exist and cannot be safely mitigated via control measures.

Ngā koringa ā-muri

Next steps

76.     Delivery of the work programme will start following approval by the local board and continue until 30 June 2022, with progress reported to the local board on a quarterly basis.

77.     Regional projects will commence after approval by the Governing Body in July 2021. The local board will receive the first quarter report in November 2021.

78.     Where the work programme identifies further decisions and milestones for activities, these will be brought to the local board when appropriate.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Customer and Community Services Work Programme 2021-2022

89

b

Devonport-Takapuna Māori Outcomes

125

c

Devonport-Takapuna Map

127

d

Devonport-Takapuna - Regional Projects

129

e

Devonport-Takapuna Climate Impacts

131

     

Ngā kaihaina

Signatories

Authors

Justine Haves - General Manager Service Strategy and Integration

Mace Ward - General Manager Parks, Sports and Recreation

Mirla Edmundson - General Manager Libraries & Information

Gael Surgenor - GM -  Southern Initiative

Taryn Crewe - General Manager Community Facilities

Authorisers

Claudia Wyss - Director Customer and Community Services

Eric Perry - Local Area Manager

 



Devonport-Takapuna Local Board

15 June 2021

 

 

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Devonport-Takapuna Local Board

15 June 2021

 

 

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Devonport-Takapuna Local Board

15 June 2021

 

 

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Devonport-Takapuna Local Board

15 June 2021

 

 

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Devonport-Takapuna Local Board

15 June 2021

 

 

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Devonport-Takapuna Local Board

15 June 2021

 

 

Approval of the Devonport-Takapuna Local Board Infrastructure and Environmental Services work programme 2021/2022

File No.: CP2021/04291

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the 2021/2022 Devonport-Takapuna Local Board’s Infrastructure and Environmental Services work programme, and approve in principle the 2022/2023 and 2023/2024 work programmes.

Whakarāpopototanga matua

Executive summary

2.       This report presents the Devonport-Takapuna Local Board’s Infrastructure and Environmental Services work programme and associated budgets for approval for the 2021/2022 financial year, and for approval in principle for the subsequent two financial years, 2022/2023 and 2023/2024 (see Attachment A).

3.       The work programme responds to the outcomes and objectives identified in the Devonport-Takapuna Local Board Plan 2020.

4.       The work programme has been developed through a series of workshops between December 2020 and May 2021, where the local board provided feedback to staff on programme and activity prioritisation.

5.       The local board indicated its support for the following activities to be delivered in 2021/2022, with budgets as listed below:

·        Wairau Estuary enhancement planting - $20,000

·        Pest-free environmental coordinators (Devonport and Takapuna) - $110,000

·        Wairau Creek industrial pollution prevention programme - $7,000.

6.       The proposed work programme has a total value of $137,000, which can be funded from within the local board’s draft locally driven initiatives (LDI) budget for the 2021/2022 financial year. Approval in principle is also being sought for activities in the 2022/2023 and 2023/2024 financial years.

7.       The indicative programmes and budgets for 2022/2023 and 2023/2024 are subject to change, and will be confirmed on an annual basis through the approval of the respective work programmes.

8.       Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports.

 

 

 

 

 

 

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approve its 2021/2022 Infrastructure and Environmental Services work programme and associated budgets, as summarised in the table below (Attachment A to the agenda report):

Activity name

2021/2022 budget for approval

Wairau Estuary enhancement planting

$20,000

Pest-free environmental coordinators (Devonport and Takapuna)

$110,000

Wairau Creek industrial pollution prevention programme

$7,000

Total

$137,000

b)      approve in principle the 2022/2023 and 2023/2024 Infrastructure and Environmental Services work programmes (Attachment A to the agenda report)

c)      note that the indicative programmes and budgets for 2022/2023 and 2023/2024 are subject to change, and will be confirmed on an annual basis through the approval of the respective work programmes.

 

Horopaki

Context

9.       Each year, the local board decides which activities to allocate its annual budget toward through a series of workshops. The local board feedback in these workshops has informed the development of the Infrastructure and Environmental Services work programme (Attachment A).

10.     The proposed work programme responds to the outcomes and objectives identified in the Devonport-Takapuna Local Board Plan 2020. The specific objectives reflected in the work programme are:

·        improve water quality in our marine environment, the Wairau Catchment and Lake Pupuke

·        eliminate or control plant and animal pests to allow native trees and birds to thrive

·        significant environmental challenges are identified and responded to

·        improve biodiversity outcomes and mitigate effects of carbon emissions

·        communities feel safe, connected, and have access to services, programmes and activities that create a sense of wellbeing and belonging.

11.  The following adopted strategies and plans also guided the development of the work programme:

·        Regional Pest Management Plan

·        National Policy Statement on Freshwater Management

·        Pest Free Takapuna North Plan 2019

·        Restoring Takarunga Hauraki Pest-free Plan 2017

·        Wairau Estuary Enhancement Plan.

12.     The development of the work programme has been informed by staff assessments and identification of local environmental priority areas, and feedback received from the local board at workshops.

Tātaritanga me ngā tohutohu

Analysis and advice

13.     The proposed work programme is made up of activities continuing from previous financial years, including ongoing programmes. It also includes new initiatives supported by the local board. These programmes contribute towards the delivery of the Devonport-Takapuna Local Board Plan 2020 environmental objectives, as detailed above.

14.     The work programme (Attachment A) provides a three-year view that demonstrates the phasing or continuation of programme delivery over the 2021/2022, 2022/2023 and 2023/2024 financial years.

15.     This report seeks local board approval for budgets and activities in year one of the three-year work programme (2021/2022), and approval in principle for 2022/2023 and 2023/2024.

16.     Approving in principle does not commit the local board to funding in future years, as the budget for years two and three will still need to be approved on an annual basis. However, approval in principle will help staff, contractors and community groups to plan activities and resourcing in the longer-term.

17.     Budgets for years two and three are subject to change, as the programmes are further refined or if local board priorities shift.

18.     The proposed activities for delivery as part of the board’s 2021/2022 Infrastructure and Environmental Services work programme are detailed below, alongside indicative plans and budgets for the 2022/2023 and 2023/2024 financial years:

Wairau Estuary enhancement planting – $20,000

19.     The board has indicated it would like to continue to support the Wairau Estuary enhancement planting in the 2021/2022 financial year. The board contributed $5,000 to this programme in the 2020/2021 financial year to undertake initial native planting as part of the first portion of the Wairau Estuary Enhancement Plan.

20.     The Wairau Estuary Enhancement Plan was developed to address the community's aspirations to improve the health of this highly degraded body of water. The plan identified options to restore the estuary including native planting, weed management and erosion mitigation works.

21.     Staff recommend that the board allocate $20,000 towards stage two of the programme to continue native planting and weed management. Approval in principle is also sought for $20,000 in both the 2022/2023 and 2023/2024 financial years.

Pest-free environmental coordinators – $110,000

22.     The local board has indicated it would like to continue to support the Devonport and Takapuna pest-free environmental coordinators in the 2021/2022 financial year. The board contributed $50,000 to this programme in the 2018/2019, 2019/2020 and 2020/2021 financial years. Funding has supported two pest-free coordinators to provide technical advice and practical support to private landowners, community groups, schools, businesses, iwi and hapū to protect and enhance native biodiversity.

23.     Staff recommend that the local board allocate $110,000 towards the programme to engage more local volunteers in the North-West Wildlink programme, and to continue to help restore waterways that feed into Wairau Estuary, Ngataringa Bay and Shoal Bay. The funding will be split between the Restoring Takarunga Hauraki position in Devonport ($60,000) and the Pupuke Birdsong position in Takapuna ($50,000). Approval in principle is also sought for $110,000 in both the 2022/2023 and 2023/2024 financial years.

Wairau Creek industrial pollution prevention programme – $7,000

24.     The local board has indicated it would like to support a new Wairau Creek industrial pollution prevention programme in the 2021/2022 financial year. This programme is a joint initiative between the Devonport-Takapuna and Kaipātiki local boards to improve the water quality in the Wairau catchment that sits in both local board areas.

25.     The Wairau Creek industrial pollution prevention programme aims to educate and inform industry about the impacts that their activities may be having on local waterways. This is achieved through site inspections and discussions with business owners as well as providing pollution risk management support and spill training. If changes are recommended, a report is sent to the business and a follow up is conducted (depending on budget, this is either a phone call or site visit).

26.     Staff recommend that the local board allocates $7,000 in the 2021/2022 financial year to engage with industry in the Devonport-Takapuna Local Board area of the Wairau catchment and increase understanding of how businesses can contribute to pollution within the Wairau catchment.

27.     Kaipātiki Local Board has supported this initiative for the last three financial years and a budget of $40,000 is also being sought from it for 2021/2022. This is a higher contribution than Devonport-Takapuna, due to a higher number of businesses on the Kaipātiki side of Wairau Creek.

Tauākī whakaaweawe āhuarangi

Climate impact statement

28.     In June 2019 Auckland Council declared a climate emergency and in response to this the council adopted the Te Tāruke-ā-Tāwhiri: Auckland’s Climate Plan in July 2020.

29.     Each activity in the work programme is assessed to identify whether it will have an impact on greenhouse gas emissions and contributing towards climate change adaptation

30.     Table 1 outlines the key activities in the 2021/2022 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 1: Climate impact assessment of proposed activities

Activity name

Climate impact

Wairau Estuary enhancement planting

Freshwater ecosystems provide many ecosystem services such as flood mitigation, habitat for native biodiversity and carbon sequestration (riparian planting). These services are enhanced when the ecosystems are enhanced.

Pest-free environmental coordinators

Community planting and pest management initiatives will increase the number of native plants available to sequester carbon in the local board area. This will also contribute to increasing canopy cover which will aid in the cooling of urban areas.

Wairau Creek industrial pollution prevention programme

This educational programme will inform business owners how to mitigate risk of stormwater pollution, ultimately increasing healthy freshwater ecosystems. When freshwater ecosystems are healthy and thriving, they provide many ecological services such as flood mitigation, habitat for native biodiversity, and carbon sequestration through riparian plants.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

31.     The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

32.     In particular, the attached Infrastructure and Environmental Services work programme reflects the integrated activities developed by Environmental Services and Healthy Waters.

33.     The pest free coordinators for Devonport and Takapuna work in conjunction with Tūpuna Maunga o Tāmaki Makaurau Authority for any biodiversity restoration co-management of Maungauika. In addition, the coordinators will work with Parks, Sports and Recreation staff.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

34.     The programmes proposed for inclusion in the board’s Infrastructure and Environmental Services work programme will have positive environmental outcomes across the Devonport-Takapuna Local Board area. Particular focus areas for the 2021/2022 work programme include the Wairau Estuary and catchment, Devonport and Takapuna, particularly waterways feeding to Ngataringa Bay and Shoal Bay.

35.     The programmes noted above align with the local board plan objectives including ‘improve water quality in our marine environment, the Wairau catchment and Lake Pupuke’, and ‘eliminate or control plant and animal pests to allow native trees and birds to thrive’. ‘The proposed work programme has been considered by the local board in a series of workshops from December 2020 to May 2021. The views expressed by local board members during the workshops have informed the recommended work programme.

Tauākī whakaaweawe Māori

Māori impact statement

36.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori.

37.     The work programme includes activities that aim to deliver outcomes for and with Māori, in alignment with the strategic priority areas outlined in Kia ora Tāmaki Makaurau (Auckland Council’s Māori Outcome Framework). Progress on how the activities are achieving these outcomes will be reported to the local board on a quarterly basis.

38.     Staff recognise that environmental management, water quality and land management have integral links with the mauri of the environment and concepts of kaitiakitanga.

39.     Table 2 outlines the activities in the 2021/2022 work programme that contribute towards the delivery of specific Māori outcomes.

Table 2: Māori outcome delivery through proposed activities

Activity name

Māori outcome

Māori outcome description

Pest-free environmental coordinators

Te reo Māori

Kaitiakitanga

Māori identity and culture

This programme will continue to work alongside marae (Te Taua Moana Marae and He Manu Hopukia Marae), iwi (Ngāti Whātua Ōrākei) and the Tūpuna Maunga Authority to share knowledge of mātauranga Māori and to undertake planting and pest management activities. Te reo Māori is also used whenever possible in presentations and community outreach.

40.     Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

41.     The proposed environment work programme for 2021/2022 totals to $137,000 of the local board’s locally driven initiatives (LDI) operational budget. This amount can be accommodated within the local board’s total draft budget for 2021/2022.

42.     Budgets for activities in the 2022/2023 and 2023/2024 financial years are indicative. While local board approval in principle is being sought for these future years through this report, formal approval will be sought on an annual basis.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

43.     If the proposed Infrastructure and Environmental Services work programme is not approved before the start of the financial year, there is a risk that activities may be delayed or not delivered within the financial year.

44.     Risks and mitigations for new activity lines were considered during the scoping phase. There may be risks associated with trialling a new activity for the first year. These will be continually assessed and reported to the local board.

45.     The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level. Drought conditions may also lead to delays in any programmes which involve planting.

46.     Resourcing of the work programme is based on current staff capacity within departments. Therefore, changes to staff capacity may also have an impact on work programme delivery.

47.     Table 3 shows the key risks associated with activities in the proposed 2021/2022 work programme, as well as proposed mitigations.

Table 3: Key risks and mitigations for activities

Activity name

Risk

Mitigation

Rating after mitigation

Wairau Estuary enhancement planting

This programme is dependent on securing the right contractor who has the expertise and ability to empower and motivate the community.

A contractor with a track record of delivering these works has already been identified (from the previous year’s work) and has indicated they wish to continue in this role.

Low

Pest-free environmental coordinators

This programme is dependent on landowner and community support for and willingness to undertake restoration action.

The coordinators have been undertaking work in these areas for multiple years. Both the Devonport and Takapuna pest-free coordinators have established significant community buy-in.

Low

Wairau Creek industrial pollution prevention programme

This programme is dependent on the business willing to cooperate. Success is measured by the number of recommendations implemented, so there is a risk that businesses do not undertake recommended actions.

The contractor will ensure discussions with business owners are productive and supportive to encourage a higher uptake of recommendations.

Low

48.     Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

49.     Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2022. Activity progress will be reported to the local board on a quarterly basis.

50.     Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

2021/2022 Devonport-Takapuna Infrastructure and Environmental Services work programme

147

     

Ngā kaihaina

Signatories

Authors

Hannah Brightley - Relationship Advisor

Jaimee Maha - Team Leader Relationship Advisory

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Eric Perry - Local Area Manager

 



Devonport-Takapuna Local Board

15 June 2021

 

 

PDF Creator

PDF Creator


Devonport-Takapuna Local Board

15 June 2021

 

 

Approval of the Devonport-Takapuna Local Board External Partnerships - Business Associations work programme 2021/2022

File No.: CP2021/07135

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the Devonport-Takapuna Local Board External Partnerships - Business Associations work programme 2021/2022.

Whakarāpopototanga matua

Executive summary

2.       This report presents the board’s External Partnerships – Business Associations work programme and associated budgets for approval for delivery within the 2021/2022 financial year (see Attachment A).

3.       The work programme responds to the following outcomes and objectives that the local board identified in the Devonport-Takapuna Local Board Plan 2020:

·    Outcome 5: Opportunity, prosperity, and growth

o Our town centres are vibrant, offering events and activities that attract visitors and support local businesses

4.       The local board provided feedback to staff on the projects it would like to fund in a series of workshops. The local board indicated its support for the following projects, with budgets as listed below:

·          Retail Spend Reports 2021/2022 for Takapuna Beach, Milford Village and Devonport business associations - $15,000

·          Supporting BIDs – Takapuna Beach Business Association (TBBA) - $38,000

·          Supporting BIDs – Milford Village Business Association (MVBA) - $25,000

·          Supporting BIDs – Devonport Business Association (DBA) - $25,000

5.       The proposed work programme has a total value of $103,000, which can be funded from within the local board’s draft locally driven initiatives (LDI) budget for the 2021/2022 financial year.

6.       Updates on the delivery of this work programme will be provided through the board’s quarterly performance reports.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approve the External Partnerships – Business Association work programme 2021/2022 (Attachment A to the agenda report)

 

Horopaki

Context

7.       Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board’s feedback in these workshops have informed the work programme.

8.       The work programme responds to the outcomes and objectives that the local board identified in the Devonport-Takapuna Local Board Plan 2020. The specific outcome that is reflected in the work programme is:

·    Outcome 5: Opportunity, prosperity, and growth

o Our town centres are vibrant, offering events and activities that attract visitors and support local businesses

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The proposed activities for delivery as part of the board’s External Partnerships – Business Associations work programme 2021/2022 are detailed below. See Attachment A for further detail.

Retail spend reports 2021/2022 – $15,000

10.     To provide funding to the BID-operating business associations (Takapuna Beach $5,000, Milford Village $5,000, and Devonport $5,000) to purchase retail spend information for the year ending 30 June 2022. The information provided in the reports will assist the business associations to measure and plan ongoing business activities as part of their BID programme delivery.

Supporting BIDs – Takapuna Beach Business Association – $38,000

11.     To provide funding to undertake a range of programmes with a focus on post COVID-19 lockdown business recovery initiatives which support BID members. The programmes should help support the delivery of the local board objective: Opportunity, prosperity and growth.

Supporting BIDs – Milford Village Business Association – $25,000

12.     To provide funding to undertake a range of programmes with a focus on post COVID-19 lockdown business recovery initiatives which support BID members. The programmes should help support the delivery of the local board objective: Opportunity, prosperity and growth.

Supporting BIDs – Devonport Business Association – $25,000

13.     To provide a grant to undertake a range of programmes with a focus on post COVID-19 lockdown business recovery initiatives which support BID members. The programmes should help support the delivery of the local board objective: Opportunity, prosperity and growth.

Presenting proposals to the local board

14.     Before the end of the first quarter (September 2021), TBBA, MVBA and DBA will present to the local board their detailed proposals on how they propose to utilise the funds. After local board consideration and feedback has been received, funding agreements will be developed and forwarded to the business associations for signing.

15.     The External Partnerships work programme progress will be reported directly to the local board as part of the quarterly local board work programme report produced by Local Board Services.

Tauākī whakaaweawe āhuarangi

Climate impact statement

16.     The proposed work programme does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

17.     The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

18.     The External Partnerships Team (BID Team) work collaboratively with the other council departments and CCOs who are working with business associations and or in the town centre space.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19.     The proposed External Partnerships – Business Associations work programme has been considered by the local board in a series of workshops from November 2020 to May 2021. The views expressed by local board members during the workshops have informed the recommended work programme.

20.     The activities in the proposed work programme align with the Devonport-Takapuna Local Board Plan 2020 outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

21.     Individual business associations may, through operating their BID programme, identify opportunities for niche support or development of any Māori business sector in their business area.

22.     Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori, then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

23.     The proposed External Partnerships – Business Association work programme budget for 2021/2022 is $103,000 of the boards locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2021/2022.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

24.     Table 3 shows the identified significant risks associated with activities in the proposed 2021/2022 work programme.

 

Table 3: Significant risks and mitigations for activities

Activity name

Risk

Mitigation

Rating after mitigation

Retail spend reports

Not implemented

Quarterly reporting on progress

Low

Supporting BIDs – TBBA

Not implementing the recovery plan initiatives

Quarterly reporting on progress

Low

Supporting BIDs – MVBA

Not implementing the recovery plan initiatives

Quarterly reporting on progress

Low

Supporting BIDs – DBA

Not implementing the recovery plan initiatives

Quarterly reporting on progress

Low

 

25.     Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

26.     Delivery of the activity in the approved work programme will commence on 1 July 2021 and continue until 30 June 2022. Activity progress will be reported to the local board on a quarterly basis.

27.     Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

External Partnerships: Business Associations Work Programme 2021/2022 - Devonport-Takapuna Local Board

153

     

Ngā kaihaina

Signatories

Authors

Claire Siddens - Principal Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

15 June 2021

 

 

PDF Creator

PDF Creator


Devonport-Takapuna Local Board

15 June 2021

 

 

Approval of the Devonport-Takapuna Local Board Auckland Emergency Management work programme 2021/2022

File No.: CP2021/07140

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the Devonport-Takapuna Local Board Auckland Emergency Management work programme 2021/2022.

Whakarāpopototanga matua

Executive summary

2.       This report presents the local board’s Auckland Emergency Management work programme and associated budgets for approval for delivery within the 2021/2022 financial year (see Attachment A).

3.       The work programme responds to the following outcomes and objectives that the local board identified in the Devonport-Takapuna Local Board Plan 2020:

·    Environment and heritage.

·    Communities live more sustainably and are prepared for the impacts of climate change.

4.       The local board provided feedback to staff on the projects it would like to fund in a series of workshops. The local board indicated its support for the following project, with the budget as listed below:

·    Community emergency resilience programme - $5,000. 

5.       The proposed work programme has a total value of $5,000, which can be funded from within the board’s draft locally driven initiatives (LDI) budget for the 2021/2022 financial year.

6.       Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approve the Auckland Emergency Management work programme 2021/2022 (Attachment A to the agenda report)

 

Horopaki

Context

7.       Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local board feedback in these workshops have informed the work programme.

8.       The work programme responds to the outcomes and objectives that the local board identified in the Devonport-Takapuna Local Board Plan 2020. The specific outcome that is reflected in the work programme is:

·   Environment and heritage. 

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The proposed activities for delivery as part of the board’s Auckland Emergency Management work programme 2021/2022 are detailed below. See Attachment A for further detail.

Community emergency resilience programme - $5,000

10.     Support and deliver community resilience initiatives, resources and activities that engage and enable communities to increase their hazard risk understanding, reduce the impact of an emergency and increase their emergency preparedness and social connections. This will ensure they are better able to cope and support each other during an emergency and recover faster.

Tauākī whakaaweawe āhuarangi

Climate impact statement

11.     Table 1 outlines the activity in the 2021/2022 work programme that have an impact on greenhouse gas emissions or contribute towards climate change adaptation.

Table 1: Climate impact assessment of proposed activities

Activity name

Climate impact

Community emergency resilience work programme

Positive impact on our resilience to climate change, as this work increases community resilience to emergencies and climate change impacts.

 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

12.     The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

13.     The proposed Auckland Emergency Management work programme has been considered by the local board in a series of workshops from November 2020 to May 2021. The views expressed by local board members during the workshops have informed the recommended work programme.

14.     The activities in the proposed work programme align with the Devonport-Takapuna Local Board Plan 2020 outcomes.

Tauākī whakaaweawe Māori

Māori impact statement

15.     Where aspects of the proposed work programme are anticipated to have a significant impact on activity of importance to Māori then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea

Financial implications

16.     The proposed Auckland Emergency Management work programme budget for 2021/2022 is $5,000 of the boards locally driven initiatives (LDI) operational budget. This amount can be accommodated within the board’s total draft budget for 2021/2022.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

17.     Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

18.     Delivery of the activity in the approved work programme will commence on 1 July 2021 and continue until 30 June 2022. Activity progress will be reported to the local board on a quarterly basis.

19.     Where the work programme identifies further decisions and milestones for each activity, these will be brought to the local board when appropriate.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

AEM work programme

159

     

Ngā kaihaina

Signatories

Authors

Bridget Vercoe - Principal Business Resilience

Authorisers

Kate Crawford - General Manager Auckland Emergency Management

Eric Perry - Local Area Manager

 



Devonport-Takapuna Local Board

15 June 2021

 

 

PDF Creator



Devonport-Takapuna Local Board

15 June 2021

 

 

Approval of the Devonport-Takapuna Local Board Auckland Unlimited work programme 2021/2022 

File No.: CP2021/07302

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve the Devonport-Takapuna Local Board Auckland Unlimited (AUL) work programme 2021/2022.

Whakarāpopototanga matua

Executive summary

2.       This report presents the local board’s AUL work programme and associated budgets for approval for delivery within the 2021/2022 financial year (see Attachment A). 

3.       The work programme responds to the following outcomes and objectives that the local board has identified in the Devonport-Takapuna Local Board Plan 2020: 

·       Opportunity, prosperity, and growth

-       Continue to fund the Youth Enterprise scheme

 

4.       The local board provided feedback to staff on the projects it would like to fund in a series of workshops. The local board indicated its support for the following project, with a budget as listed below: 

·       Young Enterprise Scheme Kick Start Days Sponsorship ($2000) 

 

5.       The proposed work programme has a total value of $2000, which can be funded from within the local board’s draft locally driven initiatives (LDI) budget for the 2021/2022 financial year.  

6.       Updates on the delivery of this work programme will be provided through the local board’s quarterly performance reports.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approve the Auckland Unlimted work programme  2021/2022 (Attachment A to the agenda report)

 

Horopaki

Context

7.       Each year, the local board decides which activities to allocate its annual budget toward, through a series of workshops. The local boards feedback in these workshops has informed the work programme. 

8.       The work programme responds to the outcomes and objectives that the local board identified in the Devonport-Takapuna Local Board Plan 2020. The specific outcome that is reflected in the work programme is: 

·       Opportunity, prosperity, and growth

-       Continue to fund the Youth Enterprise scheme

Tātaritanga me ngā tohutohu

Analysis and advice

9.       The proposed activity for delivery as part of the local board’s AUL work programme 2021/2022 is detailed below. See Attachment A for further detail.  

Young Enterprise Scheme Kick Start Days Sponsorship

10.     The Auckland Business Chamber, on behalf of the Young Enterprise Trust, delivers the Young Enterprise Scheme (YES) in Auckland. YES is a practical, year-long programme for Year 12 and 13 students. 

11.     Fostering youth entrepreneurship is a key requirement for developing an innovative economy and creating employment pathways for our young people. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and real profit and loss. Students learn key work skills and business knowledge including: business fundamentals, planning, interpersonal relations, financial, decision making, reporting, risk management and team work. YES helps create a culture of innovation and entrepreneurship amongst Auckland’s young people.

12.     The funding from the local board will support through sponsorship, the delivery of the overall YES program, including the Kick Start days in February 2022 where the Auckland Business Chamber will specifically acknowledge local board support. The Kick start days are the first day students get to meet the Young Enterprise team, and find out about their 2022 year, what YES is about, and what is in store for them. All schools in the local board area that have shown an interest in YES are invited. In addition, the invite is extended to those schools who have not shown an interest to enable them to make a decision as to whether to participate

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.     The proposed work programme does not significantly impact on greenhouse gas emissions or contribute towards adapting to the impacts of climate change. 

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

14.     The work programme was developed through a collaborative approach by operational council departments, with each department represented in the integrated team that presented the draft work programme to the local board at a series of workshops.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

15.     The proposed AUL work programme has been considered by the local board in a series of workshops from December 2020 to May 2021. The views expressed by local board members during the workshops have informed the recommended work programme.  

16.     The activity in the proposed work programme aligns with the Devonport-Takapuna Local Board Plan 2020 outcomes specifically:

·    Opportunity, prosperity, and growth

-       Continue to fund the Youth Enterprise scheme

 

 

Tauākī whakaaweawe Māori

Māori impact statement

17.     Table 1 outlines the activity in the 2020/2021 work programme that contribute towards the delivery of specific Māori outcomes.

Table 1: Māori impact assessment of proposed activities

Activity name

Māori impact

Young Enterprise Scheme Kick Start Days

Young Enterprise Scheme Kick Start Days will support YES Māori students at participating schools to benefit from the experience and learnings from the YES.

Ngā ritenga ā-pūtea

Financial implications

18.     The proposed AUL work programme budget for 2021/2022 is $2000 of the local boards locally driven initiatives (LDI) operational budget. This amount can be accommodated within the local board’s total draft budget for 2021/2022

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

19.     The COVID-19 pandemic could have a further negative impact on the delivery local board work programmes if the COVID-19 Alert Level changes (New Zealand’s 4-level Alert System specifies measures to be taken against COVID-19 at each level). The deliverability of some activities will decrease if there is an increase to the COVID-19 Alert Level.

20.     Table 2 shows the identified significant risks associated with activities in the proposed 2021/2022 work programme.

Table 2: Significant risks and mitigations for activities

Activity name

Risk

Mitigation

Rating after mitigation

Young Enterprise Scheme Kick Start Days

There is a risk that the Kick Start days do not proceed due to changes in the Covid-19 alert levels. As a result, the sponsorship provided to the Auckland Business Chamber may not be required.

To maintain contact with the Auckland Business Chamber on the running of the event to ensure that if the events are cancelled the full impact on the need for the local board support is identified.

Medium

 

 

 

 

 

 

 

21.     Where a work programme activity cannot be completed on time or to budget, due to unforeseen circumstances, this will be signalled to the local board at the earliest opportunity.

Ngā koringa ā-muri

Next steps

22.     Delivery of the activity in the approved work programme will commence once approved and continue until 30 June 2022. Activity progress will be reported to the local board on a quarterly basis.  

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board Auckland Unlimited Work Programme 2021/2022

165

     

Ngā kaihaina

Signatories

Authors

Johnathan Sudworth – Local Economic Development Advisor

Authorisers

John Norman – Strategic Planning Manager

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

15 June 2021

 

 

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Devonport-Takapuna Local Board

15 June 2021

 

 

Adoption of the Devonport-Takapuna Local Board Agreement 2021/2022

File No.: CP2021/07904

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To adopt the local content for the 10-year Budget, which includes the Devonport-Takapuna Local Board Agreement 2021/22, the message from the Chairperson, and local board advocacy.

2.       To adopt a local fees and charges schedule for 2021/2022.

Whakarāpopototanga matua

Executive summary

3.       Each financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

4.       From 22 February to 22 March 2021, council consulted on the proposed 10-year Budget 2021-2031. Local boards considered this feedback and then held discussions with the Finance and Performance Committee on 12 May 2021 on regional issues, community feedback, and key local board initiatives and advocacy areas.

5.       Local boards are now considering local content for the 10-year Budget 2021-2031 which includes a local board agreement, a message from the Chairperson, and local board advocacy, as well as a local fees and charges schedule for 2021/2022.

6.       On 29 June 2021, the Governing Body will meet to adopt Auckland Council’s 10-year Budget 2021-2031, including 21 local board agreements.

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      adopt the local content for the 10-year Budget, which includes the Devonport-Takapuna Local Board Agreement 2021/22, the message from the Chairperson, and local board advocacy as presented in Attachment A to the agenda report.

b)      adopt a local fees and charges schedule for 2021/2022 as presented in Attachment B to the agenda report.

c)      delegate authority to the Chairperson to make any final changes to the local content for the 10-year Budget 2021-2031 (the Devonport-Takapuna Local Board Agreement 2021/22, message from the Chairperson, and local board advocacy).

d)      note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the 10-year Budget 2021-2031, including each Local Board Agreement, on 29 June 2021.

 

Horopaki

Context

7.       Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans influence and inform the 10-year Budget 2021-2031 which outlines priorities, budgets and intended levels of service over a 10-year period. For each financial year, Auckland Council must also have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

8.       Throughout the development of the 10-year Budget 2021-2031, local board chairs (or delegated local board representatives) have had the opportunity to attend Finance and Performance Committee workshops on key topics and provide local board views on regional issues being considered as part of the 10-year Budget 2021-2031.

9.       From 22 February to 22 March 2021, the council consulted with the public on the 10-year Budget 2018-2028. One local Have Your Say event was held in the Devonport-Takapuna Local Board area to engage with the community and seek feedback on both regional and local proposals.

10.     A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the 4 May 2021 business meeting agenda.

11.     Local boards considered this feedback, and then held discussions with the Finance and Performance Committee at a workshop on 12 May 2021 on regional issues, community feedback and key local board initiatives and advocacy areas.

Tātaritanga me ngā tohutohu

Analysis and advice

12.     Both staff and the local board have reviewed the local feedback received as part of  consultation on 10-year Budget 2021-2031 and local boards have received a report analysing the local feedback. It is now recommended that local boards adopt local content for the 10-year Budget 2021-2031 (outlined in Attachment A), including the Local Board Agreement 2021/2022, the message from the Chairperson, and local board advocacy, as well as a local fees and charges schedule for 2021/2022 (outlined in Attachment B).

Tauākī whakaaweawe āhuarangi

Climate impact statement

13.     The decisions recommended in this report are procedural in nature and will not have any climate impacts themselves.

14.     Some of the proposed projects in the Local Board Agreement may have climate impacts. The climate impacts of any projects Auckland Council chooses to progress will be assessed as part of the relevant reporting requirements.

15.     Some of the proposed projects in the Local Board Agreement will be specifically designed to mitigate climate impact, build resilience to climate impacts, and restore the natural environment.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     Local boards worked with council departments to develop their local board work programmes for 2021/2022 that will be adopted at June business meetings. The local board work programmes help inform the local board agreements.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17.     This report seeks local board adoption of its content for the 10-year Budget 2021-2031 and other associated material, including the Local Board Agreement 2021/2022.

Tauākī whakaaweawe Māori

Māori impact statement

18.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the 10-year Budget are important tools that enable and can demonstrate council’s responsiveness to Māori. 

19.     Local board plans, which were developed in 2020 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

20.     Of those who submitted to the 10-year Budget 2021-2031 from the Devonport-Takapuna Local Board area 25 respondents identified as Māori. Five mana whenua entities from the Devonport-Takapuna Local Board rohe made a submission to the 10-year Budget 2021-2031. These submissions were provided to the local board for consideration at local board workshops during the development of their local board agreement.

21.     Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

22.     The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset based services (ABS) funding to projects and services for the 2021/2022 financial year.

23.     LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy (included in the 10-year Budget), which local boards can spend on priorities for their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.

24.     Funding for asset based services (ABS) is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks, pools and recreation facilities, community facilities, and libraries.

25.     A local fees and charges schedule for 2021/2022 is adopted alongside of the Local Board Agreement 2021/2022. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by a local board that results in lower revenue for the council, the shortfall will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26.     Decisions on the local content of the 10-year Budget 2021-2031, including the Local Board Agreement 2021/2022 and a local fees and charges schedule for 2021/2022, are required by 17 June 2021 to ensure the Governing Body can adopt the final 10-year Budget 2021-2031, including each Local Board Agreement, at its 29 June 2021 meeting.

Ngā koringa ā-muri

Next steps

27.     The resolutions of this meeting will be reported to the Governing Body on 29 June 2021 when it meets to adopt the 10-year Budget 2021-2031, including 21 local board agreements.

28.     It is possible that minor changes may need to be made to the attachments before the 10-year Budget 2021-2031 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chairperson to make any final changes if necessary.

29.     Local board agreements set the priorities and budget envelopes for each financial year. Work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in June 2021.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft Devonport-Takapuna Local Board Agreement 2021/2022

171

b

Local fees and charges schedule 2021/2022

183

     

Ngā kaihaina

Signatories

Authors

Francis Martin -  Advisor Plans & Programmes

Authorisers

Louise Mason - GM Local Board Services

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

15 June 2021

 

 

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Devonport-Takapuna Local Board

15 June 2021

 

 

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Devonport-Takapuna Local Board

15 June 2021

 

 

Local board feedback on the Auckland Council draft Economic Development Action Plan

File No.: CP2021/08051

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To approve feedback on the Auckland Council draft Economic Development Action Plan.

Whakarāpopototanga matua

Executive summary

2.       The Devonport-Takapuna Local Board (the local board) considered the draft Economic Development Action Plan (the Action Plan) at their 18 May 2021 business meeting.  To ensure there was time sufficient time for the local board to consider and prepare feedback, the local board resolved the following:

20   Economic Development Action Plan: Draft for feedback

Resolution number DT/2021/70

MOVED by Chairperson R Jackson, seconded by Member A Bennett: 

That the Devonport-Takapuna Local Board:

a.   receive the draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

b.   request a local board workshop to discuss and develop feedback on the Draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

c.   delegates to Member Toni van Tonder and Chairperson Ruth Jackson to prepare draft feedback on behalf of the local board for consideration in the final draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24.

d.   notes that the local board’s draft feedback on the Draft Economic Development Action Plan: Council’s role in Auckland’s recovery 2021-24 will be placed on the meeting agenda for the local board’s 15 June business meeting for formal endorsement.

3.       Staff held a workshop with the local board on 8 May 2021 and presented an overview of the draft Action Plan, and key aspects of the document which may have opportunities and impacts for the local board area.

4.       Staff have prepared local board feedback on the draft Action Plan, which also reflects additional comments and considerations from the workshop.  The local board’s feedback is included as Attachment A to this report.

5.       The full draft Action Plan is also included as Attachment B to this report.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      approve feedback on the Auckland Council draft Economic Development Action Plan, as outlined in Attachment A to this report.

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Draft local board feedback on the Economic Development Action Plan

189

b

Auckland Council draft Economic Development Action Plan

193

     

Ngā kaihaina

Signatories

Authors

Tristan Coulson - Senior Local Board Advisor

Authorisers

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

15 June 2021

 

 

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Devonport-Takapuna Local Board

15 June 2021

 

 

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Devonport-Takapuna Local Board

15 June 2021

 

 

Feedback on Hīkina te Kohupara – Kia mauri ora ai te iwi. Transport Emissions: Pathways to Net Zero by 2050 discussion document

File No.: CP2021/07946

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide the local board the opportunity to provide input into Auckland Council’s submission on ‘Hīkina te Kohupara – Kia mauri ora ai te iwi - Transport Emissions: Pathways to Net Zero by 2050’ discussion document.

Whakarāpopototanga matua

Executive summary

Context

2.       The Ministry of Transport is consulting on the discussion document Hīkina te Kohupara – Kia mauri ora ai te iwi: Transport Emissions: Pathways to Net Zero by 2050 (Hīkina te Kohupara). Hīkina te Kohupara identifies what Aotearoa could do to shift the transport system onto a pathway to zero emissions by 2050.

3.       Hīkina te Kohupara will inform Government’s first Emissions Reduction Plan (due to be released at the end of December 2021) and support the development of a 10-15 year transport emissions action plan for New Zealand.

4.       Auckland Council’s Transport Strategy team and Auckland Transport are preparing a joint submission on Hīkina te Kohupara. The submission process closes on 25 June 2021.

5.       Consultation is open for public submission with a closing date of 25 June 2021.

6.       Local board formal feedback is due on 23 June 2021 to be appended to the Auckland Council submission.

Summary of consultation document

7.       Hīkina te Kohupara identifies opportunities to reduce emissions across three themes: 

·   Theme 1 – Changing the way we travel (chapter 6), which covers land use planning, transport investments and prioritisation and travel demand management.

·   Theme 2 – Improving our passenger vehicles (chapter 7), which covers clean cars, decarbonising the existing fleet and decarbonising the public transport fleet.

·   Theme 3 – Supporting a more efficient freight system (chapter 8), which covers greening supply chains, low emissions freight modes and decarbonising freight vehicles.

8.       Hīkina te Kohupara includes four potential pathways to zero carbon by 2050 (chapter 10). Each of the pathways place a different weight on interventions that:

·    avoid or reduce the need to travel by car (e.g. land use planning)

·    support a shift towards the use of low emissions modes (e.g. active travel and public transport), or

·    improve the energy efficiency of vehicle fleets (e.g. electric vehicles)

 

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      consider providing input into Auckland Council’s submission on Hīkina te Kohupara – Kia mauri ora ai te iwi - Transport Emissions: Pathways to Net Zero by 2050’ discussion document, noting that feedback is required by 23 June 2021.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Hīkina te Kohupara – Kia mauri ora ai te iwi Transport Emissions: Pathways to Net Zero by 2050, May 2021 discussion document (Under Separate Cover)

 

     

Ngā kaihaina

Signatories

Authors

Rhiannon Foulstone-Guinness - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

15 June 2021

 

 

Feedback on Equity of Service Levels and Funding Proposals - Draft Report

File No.: CP2021/07936

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide local board feedback to the Joint Governance Working Party on the funding and decision-making proposals set out in the Equity of Service Levels and Funding - Draft Report.

Whakarāpopototanga matua

Executive summary

2.       The local board has received and discussed the Equity of Service Levels and Funding - Draft Report at its April/May 2021 workshop.

3.       The Draft Report (refer Attachment A) sets out the draft recommendations from the Joint Governance Working Party in relation to:

·    improving the equity of funding allocation across local boards

·    increasing the decision-making responsibility of local boards

·    establishing minimum service levels

·    implications of multi-board services.

4.       The Joint Governance Working Party seeks local board feedback on these proposals to consider in the preparation of a final set of proposals to be reported to the Governing Body.

5.       The local board’s feedback on these proposals (refer Attachment B) has been prepared on the template provided.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      provide feedback using the attached template (Attachment B) to the Joint Governance Working Party on the funding and decision-making proposals set out in the Equity of Service Levels and Funding Proposals – Draft Report.

 

Horopaki

Context

6.       In October and November 2020 workshops, local boards considered and provided input on the Equity of Service Levels and Funding Discussion paper which presented options, in respect of local community services, to:

·        increase local board decision making responsibility

·        increase equity of funding allocation between local boards

·        establish minimum service levels where required

·        address funding of multi-board services and decision-making on their service levels.

7.       The Joint Governance Working Party considered this local board input and provided direction to staff in the preparation of the funding and decision-making proposals of the Equity of Service Levels and Funding Draft Report (refer Attachment A).

8.       Staff presented the Draft Report to local boards in workshops between 6 April and 6 May 2021.

9.       The purpose of this report is to enable the local board to provide formal feedback on the draft recommendations which propose:

·        changes to local board decision-making responsibilities over local community services

·        implementation of an equity-based funding allocation approach for local community services.

10.     These matters will be reported to the Joint Governance Working Party and then to the Governing Body later this year. If adopted, public consultation would be undertaken with the aim of implementing decisions progressively between 2022 and 2024.

Tātaritanga me ngā tohutohu

Analysis and advice

11.     These proposals (refer Attachment A) are significant changes. If adopted by the Governing Body, these recommendations would:

·        increase local board decision-making responsibilities over community services

·        change the allocation of Asset Based Services (ABS) funding to local boards

·        require collaboration between local boards on some multi-board service decisions

·        have a high community interest

·        not affect existing local board responsibility for Local Discretionary Initiatives (LDI) service decisions or the current LDI funding approach.

12.     Feedback on these proposals is sought from the local board to assist the Joint Governance Working Party in providing direction to staff and the Governing Body on progressing these proposals.

13.     The Working Party’s final report to the Governing Body will also update illustrative funding outcomes with asset values and ABS budgets updated and adopted under Long-term Plan 2021-31. Funding outcomes remain illustrative until funding model and financial inputs are adopted, planned for Long-term Plan 2024-34.

Tauākī whakaaweawe āhuarangi

Climate impact statement

14.     Providing feedback on the draft report does not have a direct impact on climate change.

15.     Changes made to local community services as a result of the proposed policy may have a climate impact and will be assessed on a case-by-case basis.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16.     If adopted, the proposed policy will impact on several divisions of the council including Customer and Community Services, Finance and Governance. Staff from these divisions have been involved in the development of these proposals.

17.     Staff from these divisions will also be significantly involved in the implementation of Governing Body decisions on the proposals. A critical implementation workstream will ensure staff have the capacity and the knowledge required to enable sound advice to be provided to local boards under these proposals.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

18.     Over time, these proposals have the potential to fundamentally change local community service delivery depending on the extent to which local boards and their communities make changes.

19.     Local boards have discussed policy options in workshops in October and November 2021 and considered the proposed policy in workshops in April and May 2021. Local boards can also provide their input and views through their representatives on the Joint Governance Working Party.

20.     This report provides the opportunity for local boards to provide their formal feedback on the Draft Report proposals.

21.     More detailed discussion of the local implications of the policy proposal is included in the Draft Report, provided as Attachment A.

Tauākī whakaaweawe Māori

Māori impact statement

22.     As part of increased decision-making for asset-based services, and under local government legislation, local boards must demonstrate how Māori are involved, and their needs are reflected, in these decisions. This means that in making service decisions, local boards should be able to:

·        demonstrate effective Māori involvement in the local board planning processes

·        clearly articulate Māori priorities in local board funding and delivery of asset-based services.

23.     It is likely that these changes will result in more responsive services for Māori communities at the local level.

Ngā ritenga ā-pūtea

Financial implications

24.     Introduction of the proposed policy would have several significant financial impacts, including:

·        changes to local board funding allocations that may result in funding increases for some local boards and funding decreases for others

·        broader local board decision-making responsibilities that will require greater flexibility in how local boards allocate their funding to service delivery

·        local board decisions which would include service impacts on assets, such as investment, enhancement, renewal, optimisation and removal from service.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

25.     Development of the proposed policy involved several workshops with each local board. Several local boards requested additional workshops on the proposals as their implications became better understood.

26.     A range of risks associated with approval and implementation of these proposals were discussed during workshops and considered in the development of these proposals, including:

·        whether there will be sufficient understanding of the proposals and support for their benefits to enable them to be adopted

·        what alternative approaches might address the issues these proposals seek to address, should they not proceed

·        developing alternative funding equity transition options including implications on local board funding and overall timing

·        developing options to respond to concerns of local boards which might be adversely affected by equity funding proposals

·        addressing local board concerns for the perceived downside of greater decision-making responsibility if the level of decision support does not increase

·        ensuring the organisation is structured, resourced and adequately supported to provide the quality service advice needed by local boards to make well-informed decisions.

27.     Plans are either in place or currently being developed to address these risks. The proposed two stage implementation timeline (see below) is designed to progressively grow the council capability, develop robust processes, and ensure effective and transparent management of necessary changes.

Ngā koringa ā-muri

Next steps

28.     Staff will report local board feedback to the Joint Governance Working Party which will consider this feedback, along with further staff advice, and provide its recommendations to the Governing Body later this year.

29.     The Governing Body would undertake public consultation on its draft decisions as follows:

·        under the Annual Plan 2022/23, in the case of changes to the Allocation of Decision-making Responsibilities policy

·        under the Long-term Plan 2024-2034, in the case of changes to the Local Board Funding policy.

30.     Proposals adopted by the Governing Body would be progressively implemented from 2022 to 2024.

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Equity of Service Levels and Funding Draft Report

233

b

Governance Framework Review - Service levels and funding - feedback template

273

     

Ngā kaihaina

Signatories

Authors

Gary Pemberton - Programme Change Lead

Authorisers

Justine Haves - General Manager Service Strategy and Integration

Louise Mason - GM Local Board Services

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

15 June 2021

 

 

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Devonport-Takapuna Local Board

15 June 2021

 

 

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Devonport-Takapuna Local Board

15 June 2021

 

 

Chairpersons' Report

File No.: CP2021/00586

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for the Chairperson of the Devonport-Takapuna Local Board to provide updates on the projects and issues relevant to the board.

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive and thank Chairperson R Jackson for her verbal report

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Rhiannon Foulstone-Guinness - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

15 June 2021

 

 

Elected Members' Reports

File No.: CP2021/00596

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       An opportunity is provided for the members of the Devonport-Takapuna Local Board to provide updates on the projects and issues they have been involved in since the May 2021 Meeting

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive and thank members for their reports.

 

 

Ngā tāpirihanga

Attachments

There are no attachments for this report.     

Ngā kaihaina

Signatories

Authors

Rhiannon Foulstone-Guinness - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

15 June 2021

 

 

Devonport-Takapuna Local Board - Record of Workshops May 2021

File No.: CP2021/00606

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide a record of Devonport-Takapuna Local Board workshops held during May 2021.

Whakarāpopototanga matua

Executive summary

2.       At the workshop held on Tuesday 4 May 2021, the board was briefed on:

·    Local Board Services

-     Regional Land Transport Plan: Discuss and develop feedback

3.       At the workshop held on Tuesday 11 May 2021, the board was briefed on:

·    Infrastructure and Environmental Services

-     Pupuke Birdsong Update

·    Grants

-     Local Grants Round 2

·    Community Empowerment Unit

-     Digital Inclusion Programme

·    Local Board Service

-     Finalise Local Board Work Programmes

4.       At the workshop held on Tuesday 25 May 2021, the board was briefed on:

·    Community Facilities

-     Sacred Grove Update

·    Parks, Sport and Recreation

-     Auburn Street Reserve Service Assessment

5.       Records of these workshops are attached to this report.

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receive the records of the workshops held in May 2021

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Devonport-Takapuna Local Board Workshop Record Tuesday 4 May 2021

285

b

Devonport-Takapuna Local Board Workshop Record Tuesday 11 May 2021

289

c

Devonport-Takapuna Local Board Workshop Record Tuesday 25 May 2021

293

     

Ngā kaihaina

Signatories

Authors

Rhiannon Foulstone-Guinness - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

15 June 2021

 

 

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Devonport-Takapuna Local Board

15 June 2021

 

 

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Devonport-Takapuna Local Board

15 June 2021

 

 

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Devonport-Takapuna Local Board

15 June 2021

 

 

Governance Forward Work Calendar

File No.: CP2021/00619

 

  

 

Te take mō te pūrongo

Purpose of the report

1.       To provide an update on reports to be presented to the board for 2021.

Whakarāpopototanga matua

Executive summary

2.       The governance forward work calendar was introduced in 2016 as part of Auckland Council’s quality advice programme. The calendar aims to support local boards’ governance role by:

·    ensuring advice on meeting agendas is driven by the local board priorities

·    clarifying what advice is expected and when

·    clarifying the rationale for reports.

3.       The calendar also aims to provide guidance to staff supporting local boards and greater transparency for the public. The calendar is updated monthly, reported to local board business meetings, and distributed to council staff.

4.       The June 2021 governance forward work calendar for the Devonport-Takapuna Local Board is provided as Attachment A. The information contained within this attachment is as accurate as possible under covid-19 circumstances.

 

 

Ngā tūtohunga

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      note the Devonport-Takapuna Local Board governance forward work calendar for June 2021 as set out in Attachment A of this agenda report.

 

 

Ngā tāpirihanga

Attachments

No.

Title

Page

a

Governance Forward Work Calendar June 2021

299

     

Ngā kaihaina

Signatories

Authors

Rhiannon Foulstone-Guinness - Democracy Advisor

Authorisers

Eric Perry - Local Area Manager

 


Devonport-Takapuna Local Board

15 June 2021

 

 

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