Agenda of Franklin Local Board - Tuesday, June 15, 2021

The Chair will open the meeting and welcome everyone present.

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Franklin Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 25 May 2021 as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

7.1 Petition - Pohutukawa Coast Trails

Te take mō te pūrongo

Purpose of the report

1. The Pohutukawa Coast Trails Committee will table a petition seeking the completion of the pathway linking Beachlands and Pine Harbour.

Whakarāpopototanga matua

Executive summary

2. The petition request is as follows:

“Link Up This Public Pathway!

The Pohutukawa Coast Trails Committee - with Council approval - planned years ago to link an existing pathway to the rest of the pathways leading through the residential area to the South East of Beachlands.

At 150 metres long the link will be on land already vested in Council and land about to be vested in Council.

The pathways - when linked - will provide safe access to Pine Harbour ferry terminal through picturesque wetland. It is already used by a surprisingly large number of cyclists, pedestrians, and families with prams and scooters. Once the pathways are linked they will get used a whole lot more.

Auckland Council have the opportunity right now to authorise this link. But they are in discussions with a housing developer which has plans for 26 dwellings, a number of which will cut off the existing pathway leaving no available land over which to construct the link.

This petition, followed by legal action, we believe will get Auckland Council to make the right decision.”

3. The petition has 1366 signatures at the point of receiving this request.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) receive the petition presented by Alex Garden on behalf of the Pohutukawa Coast Trails Committee, seeking the completion of the pathway linking Beachlands and Pine Harbour.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Pukekohe Pythons Rugby League and Sports club

Te take mō te pūrongo

Purpose of the report

1. Representatives of the Pukekohe Pythons Rugby League and Sports Club will be in attendance to address the board.

Whakarāpopototanga matua

Executive summary

2. Tammy Potini, Eva Tautari, Kasey King and other Pukekohe Pythons members will attend the meeting.

3. The purpose of attending is to share information regarding Pukekohe Pythons activities in the community and proposed relocation of the club.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) thank Tammy Potini, Eva Tautari and Kasey King of the Pukekohe Pythons Rugby League and Sports Club for their attendance and presentation.

8.2 Deputation Well Women

Te take mō te pūrongo

Purpose of the report

1. The Well Women Franklin group will be in attendance to address the board.

Whakarāpopototanga matua

Executive summary

2. Well Women Franklin is a charity that supports women experiencing ante/postnatal distress and anxiety.

3. The group has been operating in Franklin for 12 years.

4. Bridget Davies the co-ordinator is taking the opportunity to come and talk to the board to acknowledge the support provided.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) thank Bridget Davies, Coordinator of the Well Women Franklin group, for her attendance and presentation to the board.

8.3 Deputation - Pump park in Clevedon

Te take mō te pūrongo

Purpose of the report

1. Representatives from the Clevedon area will be in attendance to address the board.

Whakarāpopototanga matua

Executive summary

2. Speakers will be Leo White, representing the Clevedon Activity Park Working Group and Neal McKendrick, representing the Clevedon Sports Club Group.

3. They wish to discuss a pump park concept for Clevedon.

4. Nicola Henshaw from the Clevedon Community and Business Association will attend in support of the presentation.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) thank Leo White from the Clevedon Activity Park Working Group and Neal McKendrick, representing the Clevedon Sports Club Group, for their attendance and presentation regarding a pump park in Clevedon.

8.4 Deputation - Glenbrook VIntage Railway

Te take mō te pūrongo

Purpose of the report

1. Tim Kerwin, General Manager of Glenbrook Vintage Railway (GVR), will be in attendance to address the board.

Whakarāpopototanga matua

Executive summary

2. The General Manager of Glenbrook Vintage Railway will address the board on GVR projects.

3. Aaron Wong (Financial Administrator for GVR) will also attend to answer questions or cover any specific financial-related matters.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) thank Tim Kerwin, General Manager of Glenbrook Vintage Railway, and Aaron Wong, Financial Administrator, for their attendance and presentation on projects underway with the Glenbrook Vintage Railway.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Franklin Local Board

15 June 2021

Adoption of the Franklin Local Board Agreement 2021/2022

File No.: CP2021/07329

Te take mō te pūrongo

Purpose of the report

1. To adopt the local content for the 10-year Budget, which includes the Franklin Local Board Agreement 2021/22, the message from the chair, and local board advocacy.

2. To adopt a local fees and charges schedule for 2021/2022.

Whakarāpopototanga matua

Executive summary

3. Each financial year, Auckland Council must have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

4. From 22 February to 22 March 2021, council consulted on the proposed 10-year Budget 2021-2031. Local boards considered this feedback and then held discussions with the Finance and Performance Committee on 12 May 2021 on regional issues, community feedback, and key local board initiatives and advocacy areas.

5. Local boards are now considering local content for the 10-year Budget 2021-2031 which includes a local board agreement, a message from the chair, and local board advocacy, as well as a local fees and charges schedule for 2021/2022.

6. On 29 June 2021, the Governing Body will meet to adopt Auckland Council’s 10-year Budget 2021-2031, including 21 local board agreements.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) adopt the local content for the 10-year Budget, which includes the Franklin Local Board Agreement 2021/22, the message from the chair, and local board advocacy, which will be tabled at the meeting and attached to the minutes.

b) adopt a local fees and charges schedule for 2021/2022 (Attachment B).

c) delegate authority to the Chair to make any final changes to the local content for the 10-year Budget 2021-2031 (the Franklin Local Board Agreement 2021/22, message from the chair, and local board advocacy).

d) note that the resolutions of this meeting will be reported back to the Governing Body when it meets to adopt the 10-year Budget 2021-2031, including each Local Board Agreement, on 29 June 2021.

Horopaki

Context

7. Local board plans are strategic documents that are developed every three years to set a direction for local boards. Local board plans influence and inform the 10-year Budget 2021-2031 which outlines priorities, budgets and intended levels of service over a 10-year period. For each financial year, Auckland Council must also have a local board agreement, as agreed between the Governing Body and the local board, for each local board area.

8. Throughout the development of the 10-year Budget 2021-2031, local board chairs (or delegated local board representatives) have had the opportunity to attend Finance and Performance Committee workshops on key topics and provide local board views on regional issues being considered as part of the 10-year Budget 2021-2031.

9. From 22 February to 22 March 2021, the council consulted with the public on the 10-year Budget 2018-2028. 4 locally held events were held in the Franklin Local Board area to engage with the community and seek feedback on both regional and local proposals.

10. A report analysing the feedback on local board priorities, as well as feedback from those living in the local board area related to the regional issues, was included as an attachment on the 4 May 2021 business meeting agenda.

11. Local boards considered this feedback, and then held discussions with the Finance and Performance Committee at a workshop on 12 May 2021 on regional issues, community feedback and key local board initiatives and advocacy areas.

Tātaritanga me ngā tohutohu

Analysis and advice

12. Both staff and the local board have reviewed the local feedback received as part of consultation on 10-year Budget 2021-2031 and local boards have received a report analysing the local feedback. It is now recommended that local boards adopt local content for the 10-year Budget 2021-2031 (Attachment A), including the Local Board Agreement 2021/2022, the message from the chair, and local board advocacy, as well as a local fees and charges schedule for 2021/2022 (Attachment B).

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. The decisions recommended in this report are procedural in nature and will not have any climate impacts themselves.

14. Some of the proposed projects in the Local Board Agreement may have climate impacts. The climate impacts of any projects Auckland Council chooses to progress with will be assessed as part of the relevant reporting requirements.

15. Some of the proposed projects in the Local Board Agreement will be specifically designed to mitigate climate impact, build resilience to climate impacts, and restore the natural environment.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. Local boards worked with council departments to develop their local board work programmes for 2021/2022 that will be adopted at June business meetings. The local board work programmes help inform the local board agreements.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

17. This report seeks local board adoption of its content for the 10-year Budget 2021-2031 and other associated material, including the Local Board Agreement 2021/2022.

Tauākī whakaaweawe Māori

Māori impact statement

18. Many local board decisions are of importance to and impact on Māori. Local board agreements and the 10-year Budget are important tools that enable and can demonstrate council’s responsiveness to Māori.

19. Local board plans, which were developed in 2020 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community.

20. Of those who submitted to the 10-year Budget 2021-2031 from the Franklin Local Board area 44 identified as Māori. 6 mana whenua and 4 mataawaka entities made submissions on both the Franklin Local Board priorities and the 10-year Budget 2021-2031. These submissions were provided to the local board for consideration at local board workshops during the development of their local board agreement.

21. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Ngā ritenga ā-pūtea

Financial implications

22. The local board agreement includes the allocation of locally driven initiatives (LDI) funding and asset-based services (ABS) funding to projects and services for the 2021/2022 financial year.

23. LDI funding is discretionary funding allocated to local boards based on the Local Board Funding Policy (included in the 10-year Budget), which local boards can spend on priorities for their communities. Local boards can also utilise LDI funding to increase local levels of service if they wish to do so.

24. Funding for asset-based services (ABS) is allocated by the Governing Body to local boards based on current levels of service to run and maintain local assets and services including parks, pools and recreation facilities, community facilities, and libraries.

25. A local fees and charges schedule for 2021/2022 is adopted alongside of the Local Board Agreement 2021/2022. The fees and charges have been formulated based on region-wide baseline service levels and revenue targets. Where fees and charges are amended by a local board that results in lower revenue for the council, the shortfall will need to be made up by either allocating LDI funds or reducing expenditure on other services to balance overall budgets.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. Decisions on the local content of the 10-year Budget 2021-2031, including the Local Board Agreement 2021/2022 and a local fees and charges schedule for 2021/2022, are required by 17 June 2021 to ensure the Governing Body can adopt the final 10-year Budget 2021-2031, including each Local Board Agreement, at its 29 June 2021 meeting.

Ngā koringa ā-muri

Next steps

27. The resolutions of this meeting will be reported to the Governing Body on 29 June 2021 when it meets to adopt the 10-year Budget 2021-2031, including 21 local board agreements.

28. It is possible that minor changes may need to be made to the attachments before the 10-year Budget 2021-2031 is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Chair to make any final changes if necessary.

29. Local board agreements set the priorities and budget envelopes for each financial year. Work programmes then detail the activities that will be delivered within those budget envelopes. Work programmes will be agreed between local boards and operational departments at business meetings in June 2021.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment B Franklin Fees and Charges 202122	13

Ngā kaihaina

Signatories

Author	Orrin Kapua - Local Board Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Franklin Local Board

15 June 2021

Attachment B - Franklin Local Board fees and charges schedules 2021/2022

Community and Arts Facilities

Revenue targets have been set based on following rates and subsidies (discounts):

• Standard

• Off peak, 20% off standard**

• Regular, 20% off standard (10 or more bookings in financial calendar year)

• LB Priority, 50% off standard

o Criteria for the LB priority subsidy is:

§ Activities are contributing to community outcomes, such as those offered by not-for-profit and community groups.

§ Must not be religious ministry related.

**Off peak times of the week is 5am to 9.30am, 12pm noon to 6pm Mondays to Fridays; 8pm to 12am midnight Mondays to Thursdays and Sundays. All other times is considered as peak time where the standard rate will apply.

Local Board \| Category \| Name \| Description	FY22 Peak	FY22 Off-Peak
Franklin
Art facility
Franklin Arts Centre
· Weta Workshop	$39.40	$19.70
Venues for hire
Alfriston Hall
· Main Hall	$41.50	$20.50
Ardmore Hall
· Main Hall	$41.30	$20.70
Beachlands Memorial Hall
· Main Hall	$25.50	$12.50
Clevedon Community Hall
· Main Hall	$51.90	$26.00
Clevedon District Centre
· Main Hall	$25.40	$12.70
Franklin The Centre
· Allan Wilson Room	$25.50	$12.50
· Combined room - Leslie Comrie & Douglas Wright	$58.00	$29.00
· Combined Room - Leslie Comrie & Douglas Wright & Growers Kitchen	$86.50	$43.00
· Combined room - Leslie Comrie & Growers Kitchen	$58.00	$29.00
· Combined room Stevenson & Franklin	$92.00	$46.00
· Douglas Wright Room	$36.00	$18.00
· Edmund Hillary Room	$25.50	$12.50
· Franklin Room	$52.00	$26.00
· Growers Kitchen	$36.00	$18.00
· Leslie Comrie Room	$36.00	$18.00
· Stevenson Room	$62.50	$31.30
Pukekohe Old Borough Building
· Function Room	$25.50	$12.50
Pukekohe War Memorial Town Hall
· Concert Chamber	$52.00	$26.00
· Main Hall	$94.50	$47.00
Waiuku Community Hall
· Main Hall	$36.00	$18.00
Whitford Community Hall
· Main Hall	$46.50	$23.50
· Supper Room	$25.50	$12.50

Franklin Local Board

15 June 2021

Grant of new community leases in the Franklin Local Board area and the classification of Maraetai Drive Reserve.

File No.: CP2021/06504

Te take mō te pūrongo

Purpose of the report

1. To grant new community leases to existing groups:

· Auckland Manukau Dressage Group Incorporated, Clevedon Showgrounds Reserve, 107 Monument Road, Clevedon

· Counties Manukau Kindergarten Association Incorporated (Clevedon), 14R Monument Road, Clevedon

· Maraetai Bowling Club Incorporated, Maraetai Drive Reserve,160R Maraetai Drive, Maraetai

· Morris Register of New Zealand Auckland Branch Incorporated, Ngahere Road Scenic Reserve, 34 Ngahere Road, Pukekohe

· Te Whānau Tupu Ngātahi o Aotearoa - Playcentre Aotearoa (Manukau Peninsula), Matakawau Domain Recreation Reserve, 2610 Awhitu Road, Matakawau

· Waiuku Citizens Silver Band Incorporated, Massey Park, 2 Belgium Street, Waiuku.

2. To approve the classification of Maraetai Drive Reserve,160R Maraetai Drive, Maraetai being Lot 82 DP 46586 comprising 4065 square metres and contained in NA5C/230 as a recreation reserve pursuant to the Reserves Act 1977.

Whakarāpopototanga matua

Executive summary

3. This report and attachments include details of six groups within the Franklin Local Board area whose leases have expired. It is recommended that new community leases be granted to these groups under the terms and conditions specified. The terms align with the Community Occupancy Guidelines 2012 and the relevant legislation for each piece of land.

4. For the recommended leases a process has been followed which includes a review of the lessees’ performance, that the organisation is sustainable, the services and programmes offered are beneficial to the community and that they align with objectives stated in the Auckland Plan and Franklin Local Board Plan 2017.

5. Site Plans are attached (Attachments A, B, C, D, E, and F) and Community Outcomes Plans have been negotiated with the groups and will be an attachment to the lease subject to approval by the local board (Attachments G, H, I, J, K, and L).

6. Some of the new leases require public notification and iwi consultation. This will be carried out if the local board resolves to grant the leases, with implementation of the lease subject to this.

7. Maraetai Drive Reserve,160R Maraetai Drive, Maraetai is an unclassified recreation reserve held in fee simple by Auckland Council pursuant to the Reserves Act 1977. It is recommended that the reserve be classified as a recreation reserve to enable the new lease to Maraetai Bowling Club Incorporated.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) grant a new community lease to Auckland Manukau Dressage Group Incorporated pursuant to the Local Government Act 2002 for a portion of Clevedon Showgrounds Reserve, 107 Monument Road, Clevedon (Attachment A) for 10 years commencing 1 July 2021 with one 10 year right of renewal, rent of $1.00 plus GST per annum if requested

b) grant a new community lease to Counties Manukau Kindergarten Association Incorporated for Clevedon Kindergarten pursuant to the Local Government Act 2002 at 14R Monument Road, Clevedon (Attachment B) for 10 years commencing 1 July 2021 with one 10 year right of renewal, rent of $1.00 plus GST per annum if requested

c) grant a new community lease to Maraetai Bowling Club Incorporated pursuant to the Reserves Act 1977 at Maraetai Drive Reserve,160R Maraetai Drive, Maraetai (Attachment C) for 10 years commencing 1 July 2021 with one 10 year right of renewal and rent of $1.00 plus GST per annum if requested

i) approve the classification of Maraetai Drive Reserve,160R Maraetai Drive, Maraetai being Lot 82 DP 46586 comprising 4065 square metres and contained in NA5C/230 as a recreation reserve

d) grant a new community lease to Morris Register of New Zealand Auckland Branch Incorporated pursuant to the Local Government Act 2002 for a portion of Ngahere Road Scenic Reserve, 34 Ngahere Road, Pukekohe (Attachment D) for 10 years commencing 1 July 2021 with one 10 year right of renewal, rent of $1.00 plus GST per annum if requested

e) grant a new community lease to Te Whānau Tupu Ngātahi o Aotearoa - Playcentre Aotearoa for Manukau Peninsula Playcentre) pursuant to the Reserves Act 1977 for a portion of Matakawau Domain Recreation Reserve, 2610 Awhitu Road, Matakawau (Attachment E) for 10 years commencing 1 July 2021 with one 10 year right of renewal and rent of $1.00 plus GST per annum if requested

f) grant a new community lease to Waiuku Citizens Silver Band Incorporated pursuant to Section 73(3) of the Reserves Act 1977 for a portion of Massey Park, 2 Belgium Street, Waiuku (Attachment F) for 10 years commencing 1 July 2021 with one 10 year right of renewal, rent of $1.00 plus GST per annum if requested

g) approve all other terms and conditions of the leases to be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977 or Local Government Act 2002 depending on the status of the land

h) approve Community Outcomes Plans for each lease (Attachments G, H, I, J, K and L) to be attached as a schedule to the agreements

i) approve the grant of leases subject to public notification and iwi consultation where required and appoint a hearings panel of its members to consider and decide on any submissions received.

Horopaki

Context

8. The following table includes the details of groups within the Franklin Local Board area with expired leases. It is recommended new community leases be granted for these groups under the terms and conditions specified.

9. All six groups own their buildings. The Community Occupancy Guidelines 2012 allow that where a group owns its own building it may automatically apply for a new lease upon expiry of the old lease. The recommended term of lease is 10 years with one 10 year right of renewal. The recommended rental is $1.00 plus GST per annum, if requested. The groups are responsible for maintenance and utilities costs for these buildings.

Tātaritanga me ngā tohutohu

Analysis and advice

10. Checks have been undertaken to confirm the land classification for each of the sites and land information is included in the table below.

11. Maraetai Drive Reserve,160R Maraetai Drive, Maraetai, is an unclassified recreation reserve under the Reserves Act 1977. In order to enable leases on reserve land it is required to be classified. It is recommended the reserve be approved to be classified.

12. Site Plans are attached for each group. Community Outcomes Plans are yet to be finalized with each group using the new template and calculations, these will be a condition of the lease negotiated and will be an attachment to the lease once approved by the local board. The report will recommend that the Chair and Deputy Chair be delegated to approve the Community Outcomes Plans once prepared.

Group, location and land information

Last lease information

Proposed new lease information

Key services provided by group

Lease notes and additional matters

Auckland Manukau Dressage Group Incorporated

A portion of Clevedon Showgrounds Reserve, 107 Monument Road, Clevedon

Lot 1 DP 90733 held in fee simple by Auckland Council under the Local Government Act 2002.

10-year lease from 1 August 2010 to 31 July 2020. No renewal term.

Rent $1.00 plus GST per annum if requested

10-year lease commencing 1 July 2021 with one 10 year right of renewal

Rent $1.00 plus GST per annum if requested.

The group have been at the site for 40 years. The group have 100 members including pony riders, para equestrians, unregistered riders and New Zealand dressage riders from preliminary to Grand Prix. Events held at the site include local, regional, and national championships, training days, clinics with overseas judges. The site is shared with the Clevedon Pony Club and the Counties Manukau Carriage Driving Club and the Natural Horsemanship Group. Clubrooms were constructed in 2008 and arenas were built in 2007/2008 and 2008/2009. Facilities are well used seven days per week.

Group owned building and improvements

Counties Manukau Kindergarten Association Incorporated

Clevedon Kindergarten at 14R Monument Road, Clevedon.

Part Allotment 4 Parish of Wairoa. Parent title NA585/199 (Ltd - Pt Cancelled).

Held in fee simple by Auckland Council, set aside for community purposes and subject to the Local Government Act 2002.

10-year lease commencing 1 July 2009 with no right of renewal.

Rent $0.10 plus GST per annum if requested

10-year lease commencing 1 July 2021 with one 10 year right of renewal

Rent $1.00 plus GST per annum if requested.

The association provides early learning experiences for 0–5-year-olds. They have recently developed a community engagement team to offer service to the south Auckland community including resources

The association has a memorandum of understanding with local iwi to promote the commitment to Tiriti o Waitangi and employs a Cultural Advisor. At the centre there are two full time and three part time staff catering to 40 children.

Group owned building and improvements

Group, location and land information

Last lease information

New lease information

Key services provided by group

Lease notes and additional matters

Maraetai Bowling Club Incorporated

Maraetai Drive Reserve,160R Maraetai Drive, Maraetai

Lot 82 DP 46586 comprising 4065 square metres and contained in NA5C/230

Held in fee simple by Auckland Council as an unclassified recreation reserve and subject to the Reserves Act 1977.

10-year lease commencing 1 September 2010 with no right of renewal.

Rent $0.10 plus GST per annum if requested

10-year lease commencing 1 July 2021 with one 10 year right of renewal

Rent $1.00 plus GST per annum if requested.

The club was formed in 1961 and opened in 1962, in conjunction with a tennis club. The tennis club relocated elsewhere in the 1980’s. In 2014, the club replaced the artificial greens surface investing $170,000. The former tennis courts area is used for parking. There a currently 45 members of the club. The clubrooms are made available to other groups in the community.

Group owned building and improvements

The land is currently unclassified recreation reserve under the Reserves Act 1977. The Reserves Act requires the land to be classified as Recreation Reserve before the lease is granted.

Morris Register of New Zealand Auckland Branch Incorporated

A portion of Ngahere Road Scenic Reserve, 34 Ngahere Road, Pukekohe.

Lot 1 DP 56804 comprising 817 square metres and contained in NA12A/1448, subject to the provisions of the Local Government Act 2002.

Six-year lease commencing 1 July 2008 with two three-year renewal final expiry 30 June 2020.

10-year lease commencing 1 July 2021 with one 10 year right of renewal

Rent $1.00 plus GST per annum if requested.

The Morris Register of NZ (Auckland branch) is part of world-wide network supporting the preservation of Morris motor vehicles.

The shed located at Ngahere Road Scenic Reserve and built in 1998-1999, is used to store car parts recovered for re-use. One to two visits per month are made to the shed by the register’s parts officer. The register has 60 members in the Auckland area.

Group owned building.

Te Whānau Tupu Ngātahi o Aotearoa - Playcentre Aotearoa

Manukau Peninsula Playcentre) Matakawau Domain Recreation Reserve, 2610 Awhitu Road, Matakawau

Part Lot 1 DP 40719 and marked "A" on SO Plan 55235 and comprising 1718 square metres.

Held by the Crown through the Department of Conservation as a classified local purpose (community buildings) reserve and subject to the Reserves Act 1977. Vested in the Auckland Council, in trust, for local reserve purposes.

Five-year lease commencing 1 November 2006 with one five year right of renewal final expiry 31 October 2016.

10-year lease commencing 1 July 2021 with one 10 year right of renewal

Rent $1.00 plus GST per annum if requested.

The Playcentre provides early childhood education for ages 0-6 years. Playcentre are parent led providing education and support for members.

The centre caters for 13 children and operates three mornings per week.

The group are willing to share with other groups in the community. A planned improvement is an upgrade to the playground area.

Started in the Pollok Hall in the 1960s the group have occupied their own building on the site since the 1970s.

The use of Te Reo is

encouraged through the education programme and a Bi cultural officer is employed.

Group owned building and improvements

Group, location and land information

Last lease information

New lease information

Key services provided by group

Lease notes and additional matters

Waiuku Citizens Silver Band Incorporated

A portion of Massey Park, 2 Belgium Street, Waiuku

Allotment 361 Waiuku East Parish comprising 3.6585 hectares and forming part of Massey Park Domain Recreation Reserve.

Held by the Crown through DOC as a classified recreation reserve under the Reserves Act 1977 and vested in the Auckland Council, in trust, for recreation purposes.

Six-year lease commencing 1 October 2007 with one six year right of renewal final expiry 30 September 2019.

10-year lease commencing 1 July 2021 with one 10 year right of renewal

Rent $1.00 plus GST per annum if requested.

A band has existed in the Waiuku District since the late 1800’s.

The current band room was built in 1956.

The band has 15 members with 20% being women.

The building is used by another musical group (West African drummers) but with the expensive instruments and music library other opportunities to share are limited.

Group owned building and improvements

Tauākī whakaaweawe āhuarangi

Climate impact statement

13. The proposed new leases are to existing groups who wish to continue their activities. There are no changes that will increase greenhouse emissions at any of the sites.

14. A floodplain and flood path are shown on a map as being across part the Auckland Manukau Dressage Group site at the Clevedon Showgrounds. This does not have any practical effect on the activities on the site and the group indicates the flood path is not evident on the site.

15. None of the other sites are in flood prone areas.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

16. For each of the leases a process has been carried out which includes a review of the lessees’ performance to ensure that lease conditions are being met, that the organisation is financially sustainable, the services or programmes offered align with objectives stated in the Auckland Plan and Franklin Local Board Plan, that compliance requirements are met and the facility is well maintained.

17. Input has been sought from relevant council departments and no concerns were raised. The proposed leases have no identified impacts on other parts of the council group.

Public notification and iwi consultation

18. The requirement for consultation is summarised in the table below.

Location

Group

Land status

Public notification required (Y/N)

Iwi consultation required (Y/N)

Clevedon Showgrounds Reserve, 107 Monument Road.

Auckland Manukau Dressage Group Incorporated

Subject to the provisions of the Local Government Act 2002.

Yes

14R Monument Road, Clevedon.

Counties Manukau Kindergarten Association Incorporated Clevedon Kindergarten

Held in fee simple by Auckland Council, set aside for community purposes and subject to the Local Government Act 2002

Yes

Location	Group	Land status	Public notification required (Y/N)	Iwi consultation required (Y/N)
Maraetai Drive Reserve,160R Maraetai Drive, Maraetai	Maraetai Bowling Club Incorporated	Held in fee simple by Auckland Council as an unclassified recreation reserve and subject to the Reserves Act 1977.	Yes	Yes
Ngahere Road Scenic Reserve, 34 Ngahere Road, Pukekohe.	Morris Register of New Zealand Auckland Branch Incorporated.	Subject to the provisions of the Local Government Act 2002.	No Limited or no impact on the land or surrounding area.	Yes
Matakawau Domain Recreation Reserve, 2610 Awhitu Road, Matakawau	Te Whānau Tupu Ngātahi o Aotearoa - Playcentre Aotearoa Manukau Peninsula Playcentre.	Classified local purpose (community buildings) reserve and subject to the Reserves Act 1977.	No Local purpose Reserve – public notification not required.	Yes
Massey Park, 2 Belgium Street, Waiuku	Waiuku Citizens Silver Band Incorporated	Held by the Crown through DOC as a classified recreation reserve under the Reserves Act 1977 and vested in the Auckland Council, in trust, for recreation purposes.	No The Massey Park Management Plan recognises the building and the group.	No The Massey Park Management Plan recognises the building and the group.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

19. The recommendations in this report fall within the local board’s allocated authority relating to local, recreation, sports and community facilities.

20. Work on the new community leases have been approved as part of the Community Facilities work programme. Progress made on the new leases has been reported in workshops and monthly updates to keep local board members informed.

21. The recommendations support the Franklin Local Board Plan 2020 Outcome Six: “A sense of belonging and strong community participation. We will support and enable community organisations to deliver local community activities and cultural programmes, to encourage local participation and to respond to local change”.

22. The proposed report was workshopped with the local board on Tuesday 4^th May and no issue were raised.

Tauākī whakaaweawe Māori

Māori impact statement

23. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader obligations to Māori. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2018-2028, the Unitary Plan, Whiria Te Muka Tangata Māori Responsiveness Framework and Local Board Plans.

24. Community leases support a wide range of activities and groups and are awarded based on an understanding of local needs, interests and priorities. They create local benefits for many communities, including Māori and Māori are beneficiaries of the services provided by these groups.

Ngā ritenga ā-pūtea

Financial implications

25. All costs involved in the preparation of the lease documents are borne by Auckland Council. Costs for public notification of the intention to grant new leases where required are also borne by council.

26. The report has been reviewed by the boards Financial Advisor who supports this financial implication section.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

27. The granting of new community leases to these existing groups allows them to continue to provide services to their local communities. If new community leases are not granted the groups have no security of tenure over the premises which can inhibit their ability to apply for funding, develop programmes, maintain their buildings and deliver services.

28. There are no risks associated with the granting of new community leases to the groups.

Ngā koringa ā-muri

Next steps

29. Subject to the grant of new community leases, staff will work with the groups to finalise the lease agreements. Where public notification and iwi consultation is required this will be carried out. The grant of the leases is subject to this notification and the Franklin Local Board is asked to appoint a hearings panel of its members to consider and decide on any objections received.

30. In respect of Maraetai Drive Reserve where classification under the Reserves Act 1977 is required, if approved, staff will complete the process for this to be recorded on the title of the land.

Ngā tāpirihanga

Attachments

No.	Title	Page
a ⇩	Attachment A	23
b ⇩	Attachment B	25
c ⇩	Attachment C	27
d ⇩	Attachment D	29
e ⇩	Attachment E	31
f ⇩	Attachment F	33

Ngā kaihaina

Signatories

Author

Ron Johnson - Senior Community Lease Advisor

Authorisers

Taryn Crewe - General Manager Community Facilities

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Franklin Local Board

15 June 2021

Local board views on a Notice of Requirement for a new secondary school and early childhood education centre at Jesmond Road, Drury West

File No.: CP2021/07539

Te take mō te pūrongo

Purpose of the report

1. To invite the Franklin Local Board’s views on a Notice of Requirement (NoR) by the Minister of Education for a new secondary school (years 7-13) and early childhood education centre [ECE] at 401 Jesmond Road and part of 281 and part of 341 Jesmond Road.

Whakarāpopototanga matua

Executive summary

2. Decision-makers on a Notice of Requirement to the Auckland Unitary Plan must consider local boards’ views on the Notice of Requirement if the relevant local boards choose to provide their views.

3. Each local board has a responsibility to communicate the interests and preferences of people in its area on Auckland Council policy documents, including NoRs. A local board can present local views and preferences when expressed by the whole local board.^{^[1]}

4. The Minister of Education [MoE], as the Requiring Authority [RA], has served a notice of requirement [NoR] on Auckland Council [the council] for a designation at 401 Jesmond Road and part of 281 and part of 341 Jesmond Road, Drury West. The NoR seeks a designation for educational purposes, including a secondary school and early childhood education centre at this address.

5. The NoR was notified on 25 March 2021 and submissions closed on 27 April 2021. Three submissions were received including responses from NZ Transport Agency [NZTA] and Auckland Transport [AT]. NZTA is neutral to the NoR. AT support or support in part the NoR and suggest additional conditions. The other submission is from the owner of 341 Jesmond Rd who opposes the NoR on the grounds of the proposed access arrangements.

6. This report is the mechanism for the local board to resolve and provide its views on the NoR. Staff do not recommend what view the local board should convey.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) provide local board views on the Notice of Requirement for a new secondary school and early childhood education centre at 401 Jesmond Road and part of 281 and part of 341 Jesmond Road, Drury West.

b) appoint a local board member to speak to the local board views at a hearing [if one is held] on the Notice of Requirement

c) delegate authority to the chairperson of Franklin Local Board to make a replacement appointment in the event the local board member appointed in resolution b) is unable to attend the private plan change hearing [if one is held].

Horopaki

Context

Decision-making authority

7. Each local board is responsible for communicating the interests and preferences of people in its area regarding the content of Auckland Council’s strategies, policies, plans, and bylaws. Local boards provide their views on the content of these documents. Decision-makers must consider local boards’ views when deciding the content of these policy documents.^{^[2]}

8. The Notice of Requirement is intended to add a new designation to the Auckland Unitary Plan [AUP (OP)]. Local boards must have the opportunity to provide their views where any process proposes a change to the Auckland Unitary Plan.

9. If the local board chooses to provide its views, the planner includes those views in the [s42a] hearing report. Local board views are included in the analysis of the NoR, along with all submissions.

10. If appointed by resolution, local board members may present the local board’s views at the hearing [if one is held] to commissioners, who will make a recommendation on the NoR.

11. Following receipt of the recommendation, the Requiring Authority would be required to advise the council, within 30 working days, whether they accept or reject the recommendation in whole or in part. Once the council has received a decision from the Requiring Authority, submitters will be advised and are then given an opportunity to lodge an appeal with the Environment Court if they are not satisfied with the outcome. Auckland Council will also have the opportunity at this stage to appeal the decision.

12. This report provides an overview of the NoR and a summary of the key themes in submissions.

13. The report does not recommend what views the local board should convey. Staff cannot advise the local board as to what its views should be, and then evaluate those views.

Tātaritanga me ngā tohutohu

Analysis and advice

Notice of Requirement overview

14. This NoR was lodged by the Minister of Education and is for a new secondary school and early childhood education centre at 401 Jesmond Road and part of 281 and part of 341 Jesmond Road, Drury West.

15. The general locality of the site is shown in Figure 1 below, with the land to be designated shown in bold. The site comprises approximately 8.42 ha in area, is rectangular in shape and has a road frontage onto Jesmond Road of 460 metres.

16. The sites at 401 and part of 281 Jesmond Road [shown as areas A and B in Figure 2 below] are owned by the Crown and the MoE are currently negotiating with the owners of 341 Jesmond Road for the acquisition of part of 381 Jesmond Road [shown as Area C below].

Figure 1: General location of the site at Jesmond Road and surrounding area – the area to be designated is shown in bold.

Figure 2 – Aerial photograph of subject site [taken from AEE]

17. The school site is located approximately 2km from the existing Drury township at the northern end of Jesmond Road. The existing sites [A and B] are used for rural lifestyle purposes. There are two existing dwellings [on A and B] along with some horticultural use at the rear of site A [as shown in Figure 2 above]. Area C is part of a right of way which provides access to private property at 341 Jesmond Road. The surrounding land uses are mainly rural and rural-residential in nature. However, the area is expected to experience significant urban growth in the short to medium term future given the rezoning and recent development in the area, particularly to the north-east of the school site.

18. Under the AUP:OP the site is zoned Mixed Housing Urban within the Drury 1 precinct [as shown on Figure 1 and 3]. The land to the north and east of the site is currently being developed to enable the construction of up to 1300 dwellings [Auranga A] with a mix of housing types including single dwellings, terraced housing and apartment buildings, along with local commercial centres. The land on the western side of Jesmond Road and to the south of the Drury 1 Precinct and Auranga B1 is zoned Future Urban [See Figure 3 below].

Figure 3 Proposed secondary school and ECE site [AUP : OP]

19. There is some uncertainty around the future land use and transport environment surrounding the site. The reason for this is that there is no approved plan change for the land zoned Future Urban to the west and south of the site [see figure 3 above].

20. As set out in the Transport Assessment lodged with the NOR AT are yet to confirm key elements of the future transport network in this area. However, it is known that the Auranga developer proposes to develop walking and cycling facilities in the area. Jesmond Road is also likely to be upgraded in the future, as described in NoR 2, lodged within a package of 5 x Drury Arterial NoRs in January 2021 by AT and NZTA. The Requiring Authority has advised that the development of the school will not occur until urban development in the area generates sufficient demand.

21. The site is subject to some contaminated land [asbestos] at 281 Jesmond Rd and some low-risk contaminants at 401 Jesmond Road. The land and soil disturbance activities and change in land use associated with the proposed development will required resource consents at a later stage.

22. The Minister of Education included technical reports that evaluate traffic, engineering [geotechnical] and contamination effects with their application. The reports and other application details are available from council’s website at https://www.aucklandcouncil.govt.nz/plans-projects-policies-reports-bylaws/our-plans-strategies/unitary-plan/auckland-unitary-plan-modifications/Pages/details.aspx?UnitaryPlanId=103

23. Council’s planner and other experts, will evaluate and report on:

· technical reports, including a Transport Assessment, a geotechnical assessment and a site investigation on contaminated land, supplied by the applicant

· submissions

· views and preferences of the local board if the local board passes a resolution.

24. The NoR was notified on 25 March 2021 and submissions closed on 27 April 2021.

Submissions received

25. Submissions were made by three people/organizations as set out in Table 1 below

Table 1: Submissions received on NoR for Jesmond Road, Drury West

Submissions	Number of submissions
In support [with conditions]	1
Neutral	1
Oppose	1

26. AT supported the NOR subject to matters in their submission being addressed through conditions on the designation. AT’s conditions relate to vehicle access, the upgrade of Jesmond Road, amendments to the school travel plan including the need to address effects from overspill parking requirements, onsite pick-up and drop-off, staging information and suggest changes to proposed conditions on the designation.

27. NZTA is neutral to the NoR but raise concerns about the safety of the intersection at SH22/Jesmond Road. The NoR does not provide for the upgrade of this intersection but recognizes the intersection’s deficiencies. NZTA note that this intersection is required to be upgraded prior to the establishment of the school. A condition on the Establishment Outline Plan refers to consultation with NZTA over this matter to establish a solution which ensures the ongoing safety of the network.

28. MoE, AT and NZTA have been discussing these matters and suggested conditions. Continued engagement with all parties is proceeding at the time of writing this report.

29. Elly Pan and Benjamin Ban Chong Bong oppose the NoR on the grounds of the impact, in terms of access, on their land at 341 Jesmond Road. The submitters raise concerns about the provision of suitable access to their land in terms of accommodating any future development. MoE have held discussions with the submitters with regard to access and integration with the education facilities in relation to their land. However, at the time of writing, these discussions have not been finalised.

30. Information on individual submissions and the summary of all decisions requested by submitters, will be reported in the hearings report.

Tauākī whakaaweawe āhuarangi

Climate impact statement

31. The council’s climate goals as set out in Te Taruke-a-Tawhiri: Auckland’s Climate Plan are:

· to reduce greenhouse gas emissions to reach net zero emissions by 2050 and

· to prepare the region for the adverse impacts of climate change.

32. The local board could consider if the NoR:

· will reduce, increase or have no effect on Auckland’s overall greenhouse gas emissions (e.g. does it encourage car dependency, enhance connections to public transit, walking and cycling or support quality compact urban form)

· prepare the region for the adverse impacts of climate change. That is, does the NoR elevate or alleviate climate risks (e.g. flooding, coastal and storm inundation, urban heat effect, stress on infrastructure).

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

33. Staff from Healthy Waters, Contaminated Land and Engineering [in Regulatory Services], will provide expert input into the Hearing report. The issues raised are minor and all experts can support the NoR at this stage. Any stormwater and contaminated land effects and management can be detailed at the time of the preparation of the outline plan or at regional consent stage. Geotechnical testing and investigation will take place as part of the detailed design stage to address any specific design and foundation requirements and resource consent applications may be required at a later stage.

34. The key matters raised by AT, NZTA and the owners of 341 Jesmond Road, are noted above in paragraphs 25-29 and in their submissions.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

35. The Notice of Requirement falls within the Franklin Local Board area.

36. However, it is noted that Papakura Local Board are also interested in the NoR given their involvement in the development of the council’s Drury-Ōpākehe structure plan and the Auranga development to the north, east and the south of the proposed school site. The Papakura Local Board views are also being sought at this time.

37. Factors the local board may wish to consider in formulating its view:

· interests and preferences of people in local board area

· well-being of communities within the local board area

· local board documents, such as local board plan, local board agreement responsibilities and operation of the local board

38. The MoE have indicated that they engaged with the local board initially in October and November 2018, with more recent correspondence in November 2020 prior to lodgement. Feedback at that stage was informal; restrictions on delegations prevent that informal feedback from being the views of the local board.^{^[3]}.

This report is the mechanism for obtaining formal local board views. The decision-maker will consider local board views, if provided, when deciding on the NoR.

Tauākī whakaaweawe Māori

Māori impact statement

39. If the local board chooses to provide its views on the NoR, it includes the opportunity to comment on matters that may be of interest or importance to Māori people, well-being of Māori communities or Te Ao Māori (Māori world view). In the 2018 census results 11,247 residents in the local board area identify as Māori.

MoE have undertaken engagement with mana whenua groups including the following: -
Ngāi Tai ki Tāmaki, Ngāti Maru, Ngāti Tamaoho, Ngāti Te Ata, Te Akitai Waiohua, Te Ahiwaru Waiohua and Waikato Tainui.

40. This has helped identify key cultural issues associated with the project and address any potential effects this may raise. One iwi [Ngāti Tamaoho] requested that they be kept informed of progress and “to have the opportunity to have input into detail design but not further engagement is required at this time”. Such matters will be addressed through the outline plan phase of the project as part of the detailed design and project construction. Continued engagement with iwi to allow early input will occur as design detail progresses.

Ngā ritenga ā-pūtea

Financial implications

41. There are no financial implications with the local board providing its views.

42. The local board is not exposed to any financial risk from providing its views.

43. The cost associated with processing the NoR requests is recoverable from the Minister of Education. The impacts of development associated with the NoR on infrastructure (and any associated funding/financing issues) is a matter that will be addressed in the hearing reports and at the hearing.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

44. The power to provide local board views regarding the content of a Notice of Requirement cannot be delegated to individual local board member(s).^{^[4]} This report enables the whole local board to decide whether to provide its views and, if so, to determine what matters those views should include.

Ngā koringa ā-muri

Next steps

45. The planner will include, and report on, any resolution of the local board in the hearing report. The local board member appointed to speak to the local board’s views will be informed of the hearing date and invited to the hearing for that purpose.

46. The planner will advise the local board of the recommendation and decision on the NoR by memorandum.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Vanessa Leddra - Policy Planner

Authorisers

John Duguid - General Manager - Plans and Places

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Franklin Local Board

15 June 2021

Delegation of feedback to be provided to the Establishment Unit Board of the City Centre to Māngere light rail project

File No.: CP2021/07842

Te take mō te pūrongo

Purpose of the report

1. To offer the opportunity to formally delegate one local board member to provide feedback to the Establishment Unit Board of the City Centre to Māngere light rail project.

Whakarāpopototanga matua

Executive summary

2. An Establishment Unit is being set up by the Cabinet to provide the public face of the City Centre to Māngere light rail project, undertake stakeholder and community engagement, and take forward work to resolve key outstanding questions in relation to project scope and delivery. A key output of the unit will be to develop a business case over approximately six months which looks at the available options.

3. The work of the Establishment Unit will be guided by an inclusive governance structure made up of representatives of central and local government, Treaty partners and an independent chairperson.

4. Minister of Transport Hon Michael Wood wrote to local board members in May 2021 inviting local board members to select a single representative to be appointed to the Establishment Unit Board. At the May 2021 Chairs’ Forum, Margi Watson was selected for this role.

5. The Establishment Unit now has until early September 2021 to gather the views of local boards, ward councillors, and the public.

6. Staff are requesting that local boards delegate a member to provide feedback on behalf of the local board, to ensure that feedback can be provided in a short timeframe after public feedback has been collated and provided to the local board.

Ngā tūtohunga

Recommendation/s

That the Franklin Local Board:

a) delegate one local board member to provide feedback on behalf of the local board to the Establishment Unit Board of the City Centre to Māngere light rail project.

Horopaki

Context

7. In March 2021, the Cabinet met to agree how to progress the next steps for the City Centre to Māngere light rail project (CC2M).

8. To give effect to this, the Cabinet has directed that an Establishment Unit be set up to provide the public face of the project, undertake stakeholder and community engagement, and take forward work to resolve key outstanding questions in relation to project scope and delivery entity.

9. The Establishment Unit Board will be chaired by an independent chair appointed by the Minister of Transport and the Minister of Finance. Membership will comprise:

· a single representative (the chief executive or a senior delegate) from Auckland Council, Auckland Transport, Waka Kotahi, Kāinga Ora and the Ministry of Transport

· a representative from mana whenua

· a representative of Auckland Council’s local boards (Margi Watson)

· a representative of Auckland Council’s Governing Body (Chris Darby)

· Te Waihanga (the New Zealand Infrastructure Commission) and Treasury will support the work of the Establishment Unit Board as observers.

10. A key output of the unit will be to develop a business case over approximately six months which looks at the available options. This will enable quality decisions on key matters based on evidence, such as mode, route alignment and delivery.

11. The Mayor and Deputy Mayor have been invited to join Minister of Transport Hon Michael Wood and Minister of Finance Hon Grant Robertson as sponsors of this project. This sponsors group will play an important function in ensuring political alignment on the project between central and local government and setting strategic direction.

Tātaritanga me ngā tohutohu

Analysis and advice

12. The Auckland Light Rail team will be engaging with local boards first so that local board members are clear about the scope and programme of engagement.

13. This will take place as follows:

· 11 June: briefing the six local boards that are within the planned corridor for light rail - Waitematā, Albert-Eden, Puketāpapa, Maungakiekie-Tāmaki, Māngere-Ōtāhuhu and Ōtara-Papatoetoe

· 14 June: presentation to Chairs’ Forum

· 30 June: inviting local board chairs or their delegate to attend a Planning Committee briefing

· Further briefings will be organised to take place after the public consultation period in July/ August 2021.

14. Staff will focus on providing local board members with an understanding of the approach being taken by the Establishment Unit and key constraints, so that local board members can respond to any queries they received and champion the engagement process within their community.

15. Throughout the engagement period, the Establishment Unit will be seeking broad views, key themes (could be geographically based) and feedback on the outcomes the project is set to achieve. This will mirror the public engagement process that will also focus on outcomes and community experience.

16. In order to ensure that there is adequate time for local boards to review public feedback ahead of providing local board feedback, staff are recommending that local boards delegate a member to provide the local board’s feedback

Tauākī whakaaweawe āhuarangi

Climate impact statement

17. Delegating to one local board member the authority to provide feedback to the Establishment Unit Board of the City Centre to Māngere light rail project does not have any quantifiable climate impacts.

18. The Establishment Unit Board will have an opportunity to consider climate impacts as part of making recommendations on the project.

Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera

Council group impacts and views

19. The Mayor and Deputy Mayor have been invited to join the Minister of Transport Hon Michael Wood and Minister of Finance Hon Grant Robertson as sponsors of the project. The project sponsors will set the strategic direction for the project, including the project scope and engagement plans, and maintain political cooperation between central government and Auckland Council with regards to the project.

20. The Governing Body representative and the local board representative will be joined by the Chief Executive as the representatives of Auckland Council on the Establishment Unit Board.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe

Local impacts and local board views

21. This delegation will provide the opportunity for all local boards to provide formal feedback to the Establishment Unit Board within the given timeframe of this first stage of work.

22. Margi Watson, as the local board representative on the Establishment Unit Board, will develop good lines of communication with other local board members. Having a local board representative on the Establishment Unit Board is not a proxy for local board engagement on this project and does not replace the need to obtain feedback from local boards.

Tauākī whakaaweawe Māori

Māori impact statement

23. The work of the Establishment Unit will be guided by an inclusive governance structure made up of representatives of central and local government, Treaty Partners and an independent chairperson.

24. A key function of the Establishment Unit will be to undertake high quality engagement with communities, stakeholders, mana whenua and mataawaka.

Ngā ritenga ā-pūtea

Financial implications

25. Delegating to one local board member the authority to provide feedback to the Establishment Unit Board of the City Centre to Māngere light rail project does not have any financial implications.

Ngā raru tūpono me ngā whakamaurutanga

Risks and mitigations

26. No risks have been identified for delegating to one local board member the authority to provide feedback to the Establishment Unit Board of the City Centre to Māngere light rail project.

27. The risks of not appointing a delegate may be that formal feedback is not able to be provided by the local board within the relevant timeframe or may need to be provided via the urgent decision mechanism.

Ngā koringa ā-muri

Next steps

28. Staff will work with the Establishment Unit to make arrangements for local board briefings ahead of public consultation.

29. Public consultation will take place in July and August 2021.

30. Further briefings to provide analysis of the public feedback received will be provided towards the end of August 2021.

31. Delegated local board members will provide feedback on behalf of their local board by 2 September 2021.

Ngā tāpirihanga

Attachments

There are no attachments for this report.

Ngā kaihaina

Signatories

Author

Kat Ashmead, Senior Policy Advisor, Local Board Services

Authorisers

Louise Mason - GM Local Board Services

Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

Franklin Local Board

15 June 2021

Urgent Decision by Franklin Local Board to provide feedback on the draft Freedom Camping submission

File No.: CP2021/06273

Te take mō te pūrongo / Purpose of the report

1. To report on the urgent decision made by Franklin Local Board to provide feedback on freedom camping submission.

Whakarāpopototanga matua / Executive summary https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/ExecutiveSummary.aspx

2. At its meeting on 26 November 2019 the Franklin Local Board resolved (FR/2019/168) the following in relation to urgent decision-making:

That the Franklin Local Board:

a) adopt the urgent decision-making process for matters that require a decision where it is not practical to call the full board together and meeting with requirements of a quorum.

b) delegate authority to the chair and deputy chair, or any person acting in these roles, to make urgent decisions on behalf of the local board.

c) agree that the relationship manager (or any person/s acting in this role) will authorise the urgent decision-making process by signing off an authorisation memo.

d) note that all urgent decisions will be reported to the next ordinary business meeting of the local board.

3. Auckland Council has been provided the opportunity to provide feedback to the Ministry for Business, Innovation and Employment (MBIE) on proposed changes to support effective management of freedom camping in New Zealand (Attachment 1).

4. Operations, legal and Auckland Unlimited staff developed a draft submission to the Ministry of Business, Innovation and Employment on proposed changes that support effective management of freedom camping in New Zealand (Attachment 2). Submissions on the MBIE proposal are due by 28 May. The Governing Body will approve Auckland Council’s submission on 27^th May.

5. Local board members and councillors were sent an email about the draft submission and a feedback process on 5th May, with a deadline for formal feedback on 13^th May. Formal feedback will be appended to Auckland Council’s submission.

6. The draft submission was not received by local board members until 5^th May. Formal feedback is required before the next local board meeting. Formal feedback will therefore need to be resolved using the urgent decision process.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) note the urgent decision made on 13 May 2021 providing the following feedback to the Auckland Council submission on proposed changes to the Freedom Camping Act 2011:

i) support proposal one, whereby it would be mandatory for all freedom camping in a vehicle to be done in a certified self-contained vehicle so that freedom campers have access to proper toilet facilities at all times

ii) does not support proposal two whereby it would be mandatory for freedom campers to stay in a vehicle that is certified self-contained unless they are staying at a site with toilet facilities noting that few areas have 24-hour public toilets. Most facilities at desirable freedom camping areas such as parks, beaches and town centres are closed overnight

iii) does not accept the stated rationale, that ‘normal use’ of public conservation land means that visitors to regional parks would be familiar and comply with the traditional ‘backcountry code’ for remote areas (toileting a safe distance from tracks/waterways and burying waste).

iv) supports proposal three, to improve the regulatory tools for government land managers and agrees that that people and organisations that undertake sanitary plumbing work on vehicles would be the most appropriate groups to be licensed to undertake and certify self-containment

v) supports proposed amendments to improve proposal three as outlined within Auckland Council’s draft submission

vi) supports proposal four, to strengthen the requirements for self-contained vehicles, including requiring toilets to be permanently plumbed

vii) agrees that government should also take steps to clearly distinguish homelessness from freedom camping in the Freedom Camping Act 2011, to support public understanding and to guide compliance and enforcement staff

viii) suggests that the term ‘freedom camping’ could be reframed as ‘responsible camping’ to reinforce expectations of those camping and those benefiting from camping

ix) recognises that proposed changes to the Freedom Camping Act 2011 will improve the local experience, however continue to be concerned at the permissive, rather than permission based approach to enabling camping, noting that this approach creates unnecessary risk to the visitor experience as they are enabled to camp in areas that are not fit for purpose

x) recommends that government works closely with the New Zealand Motor Caravan Association as the expert ‘user-group’ and New Zealand Plumbers Association as experts in appropriate toileting solutions to understand the practical implications of any Freedom Camping 2011 Act changes.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	13 May 2021 Franklin Local Board urgent decision on draft Freedom Campoing submission	53
b ⇩	MBIE proposal for Freedom Camping	57
c ⇩	Auckland Council draft submission on MBIE Freedom Camping	73

Ngā kaihaina / Signatories

Author	Denise Gunn - Democracy Advisor
Authoriser	Carol McKenzie-Rex - Local Area Manager Franklin, Manurewa, Papakura

[1] Local Government (Auckland Council) Act 2009, section 15(2)(c).

[2] Local Government (Auckland Council) Act 2009, ss15-16.

[3] Local Government Act 2002, Schedule 7, Part 1A, clause 36D.

[4] Local Government Act 2002, Schedule 7, clause 36D.

Chairperson	Andrew Baker
Deputy Chairperson	Angela Fulljames
Members	Malcolm Bell
	Alan Cole
	Sharlene Druyven
	Lance Gedge
	Amanda Kinzett
	Matthew Murphy
	Logan Soole